Agenda of Waihoro Spreydon-Cashmere-Heathcote Community Board

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Waihoro

Spreydon-Cashmere-Heathcote Community Board

Open Minutes

Date: Thursday 14 November 2024

Time: 4.02 pm

Venue: Boardroom, Beckenham Service Centre,
66 Colombo Street, Beckenham

Present

Chairperson

Deputy Chairperson

Members

Callum Ward

Keir Leslie

Tim Lindley

Lee Sampson

Tim Scandrett

Sara Templeton

Melanie Coker

Principal Advisor

Jess Garrett

Manager Community Governance

Tel: 941 6289

jessica.garrett@ccc.govt.nz

Meeting Advisor

Jonathon Jones

Community Board Advisor

Tel: 941 5563

Jonathon.Jones@ccc.govt.nz

Website: www.ccc.govt.nz

Part A Matters Requiring a Council Decision

Part B Reports for Information

Part C Decisions Under Delegation

Karakia Tīmatanga

The Board opened their meeting with a karakia.

Keir Leslie joined the meeting at 4.03 pm during the opening of the meeting.

Waiata: The Board sang a waiata to open the meeting.

The agenda was dealt with in the following order.

1. Apologies Ngā Whakapāha

Part C

Community Board Resolved SCBCC/2024/00085

That the apologies from Roy Kenneally and Will Hall for absence be accepted.

Callum Ward/Lee Sampson Carried

2. Declarations of Interest Ngā Whakapuaki Aronga

Part B

There were no declarations of interest recorded.

3. Confirmation of Previous Minutes Te Whakaāe o te hui o mua

Part C

Community Board Resolved SCBCC/2024/00086

That the minutes of the Waihoro Spreydon-Cashmere-Heathcote Community Board meeting held on Thursday, 10 October 2024 be confirmed.

Callum Ward/Lee Sampson Carried

4. Public Forum Te Huinga Whānui

Part B

4.1

Youth and Multicultural update

Councillor Tyla Harrison-Hunt provided an update to the Community Board regarding his youth and multicultural portfolios and invited the Board to include one youth and one multicultural priority in their Annual Plan submission that would have a minimal to zero impact on rates.

The Chairperson thanked Councillor Harrison-Hunt for his presentation.

4.2

Mokihi Community Garden Update

Nancy Godwin spoke on behalf of Mokihi Community Garden to update the Community Board on the progress the garden has made since their initial meeting with the Board one year ago.

The Chairperson thanked Nancy Godwin of the Mokihi Community Garden for their presentation.

Attachments

a Public Forum - Mokihi Community Garden update presentation

5. Deputations by Appointment Ngā Huinga Whakaritenga

Part B

5.1

Options for land known as Pt RS309 Decision Report

Bruce Hewitt from the Coastal Access Group presented to the Board regarding the Options for land known as Pt RS309 Decision Report.

After a question from a member, the Chairperson thanked Bruce Hewitt and the Coastal Access Group for their deputation.

Attachments

a Deputation - Coastal Access Group - Bruce Hewitt presentation

b Coastal Access Group - Written Deputation

5.9 Options for land known as Pt RS309 Decision Report

Joe Davies Chair of the Avon-Heathcote Estuary Ihutai Trust appeared before the Board joined by Bill Simpson, Board member and Ex-Chair and Tutehounuke Korako, Chair of the Te Ihutai Ahuwhenua Trust.

Tutehounuke Korako tabled a paper Te Ihutai Reserve Maori Reserve MR 900 containing the history of the Ihutai Ahuwhenua Trust, Māori Reserve 900, which granted land to 113 Kaiapoi Ngāi Tahu where the Ihutai Estuary land is situated.

Tutehounuke Korako noted that the Ihutai Ahuwhenua Trust supports the Avon-Heathcote Estuary Ihutai Trust and asked that when the Board discusses this matter it includes Mana Whenua regarding the non-disturbance of mahinga kai and historical sites.

Bill Simpson made two key points on behalf of the Avon-Heathcote Estuary Ihutai Trust, firstly that the Trust has a long-standing wish that the Christchurch City Council acquire the land for the public and secondly that the report is incomplete.

After questions from members, the Chairperson thanked the presenters for their deputation.

Attachments

a Deputation - Avon-Heathcote Estuary Ihutai Trust presentation

b Tabled paper - Te Ihutai Reserve Maori Reserve MR 900

5.10 Options for land known as Pt RS309 Decision Report

Marion Smart and Richard Dalman, owners of land subject to the report, joined by a neighbour Evan Price, spoke regarding the land known as RS309 and their experiences as adjacent landowners. They noted their support for the Council’s report to the Board.

After questions from members, the Chairperson thanked the presenters for their deputation.

Secretarial Note: there were technical difficulties showing the presentation of Alice Shannon during the meeting. The attachment to the minutes shows Alice Shannon’s presentation in full.

5.2

Richmond Hill Road - Proposed No Stopping Restrictions

Alice Shannon, resident of Richmond Hill Road presented to the Board regarding the Richmond Hill Road - Proposed No Stopping Restrictions report. Alice Shannon noted that she does not support the recommendations in the report.

After a question from a member the Chairperson thanked Alice Shannon for her deputation.

Attachments

a Deputation - Alice Shannon - Richmond Hill Road presentation

Tim Scandrett left the meeting at 5.04 pm during consideration of item 5.04 pm.

5.3

Richmond Hill Road - Proposed No Stopping Restrictions

Brian Anderson, resident on Ricmond Hill Road presented to the Board regarding Richmond Hill Road - Proposed No Stopping Restrictions.

After a question from a member, the Chairperson thanked the presenter for his presentation.

Attachments

a Deputation - Brian Anderson - Richmond Hill Road presentation

Tim Scandrett returned to the meeting at 5.17 pm during consideration of item 5.4.

5.4

Richmond Hill Road - Proposed No Stopping Restrictions

Julie Garland Brown, resident of Richmond Hill Road spoke to the Board regarding Richmond Hill Road - Proposed No Stopping Restrictions. Julie Garland Brown noted she does not support the recommendations in the report.

After a question from a member, the Chairperson thanked the presenter for her presentation.

Attachments

a Deputation - Julie Brown - Richmond Hill Road presentation/photos

Keir Leslie left the meeting at 5.34 pm during consideration of item 5.5.

5.5

Richmond Hill Road - Proposed No Stopping Restrictions

Chris Brown, resident of Richmond Hill Road presented to the Board regarding Richmond Hill Road - Proposed No Stopping Restrictions. He raised concerns about the impacts of the proposed changes on the disabled community.

Chris Brown provided a letter ahead of the meeting (attached).

The Chairperson thanked the presenter for his presentation.

Attachments

a Deputation - Chris Brown - Richmond Hill Road presentation/photos

b Deputation - Chris Brown - Richmond Hill letter

5.6

Richmond Hill Road - Proposed No Stopping Restrictions

Jon Harcourt, local resident submitted an apology and did not address to the Board in relation to the Richmond Hill Road - Proposed No Stopping Restrictions report.

Keir Leslie returned to the meeting at 5.36 pm during consideration of item 5.7.

5.7

Richmond Hill Road - Proposed No Stopping Restrictions

Erik Ellis, resident of Richmond Hill Road presented to the Board regarding Richmond Hill Road - Proposed No Stopping Restrictions.

After questions from members, the Chairperson thanked the presenter for his presentation.

Attachments

a Deputation - Erik Ellis Richmond Hill Road presentation

5.8

Richmond Hill Road - Proposed No Stopping Restrictions

Alice Shannon and Jane Gregg of the Richmond Hill Residents Group presented to the Board regarding Richmond Hill Road - Proposed No Stopping Restrictions.

The group provided a letter ahead of the meeting (attached).

After questions from members, the Chairperson thanked the presenters for their presentation.

Attachments

a Deputation - Richmond Hill Residents Group presentation

b Deputation - Richmond Hill Residents Group - Letter

The meeting adjourned at 5.57 pm and reconvened at 6.02 pm.

6. Presentation of Petitions Ngā Pākikitanga

Part B

There was no presentation of petitions.

7. Correspondence

Community Board Resolved SCBCC/2024/00087 Original Officer Recommendation accepted without change

Part B

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1. Receives the information in the correspondence report dated 14 November 2024

Callum Ward/Melanie Coker Carried

8. Briefings - Community Safety Concerns, New Zealand Police and Community Patrol
	This briefing did not take place as Senior Sergeant Roy Appley of the New Zealand Police was not available to attend the meeting.

9. Options for land known as Pt RS 309 Decision Report
	Community Board Comment Council Officers presented a video containing an ariel view of the land area. This is visible in the recording of the meeting. A member asked Council Officers about the process for identifying the successors of the RS 309 land. Sara Templeton moved an amendment, seconded by Keir Leslie, the amendment was not put to vote and was further amended, which the Board agreed.
	Officer Recommendations Ngā Tūtohu That the Waihoro Spreydon-Cashmere-Heathcote Community Board: 1. Receive and review the information presented in the “options for Land Known as Part RS 309 Decision Report.” 2. Note that the decision in this report is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy. 3. Support the advice in this report that the council has: a. No legal right to this land. b. No ability to control and manage it. c. Due to the nature of the land and associated legal issues claiming ownership or an interest in the land is not practical. That the Waihoro Spreydon-Cashmere-Heathcote Community Board recommends that the Council: 4. Resolve to maintain the status quo i.e. take no further action regarding this property.
	Proposed Amendment That the Waihoro Spreydon-Cashmere-Heathcote Community Board: 1. Receive and review the information presented in the “options for Land Known as Part RS 309 Decision Report.” 2. Note that the decision in this report is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy. 3. Request that staff engage with Mana Whenua and stakeholders, including the Estuary Trust and adjacent landowners on the RS 309 issues and; 4. Report back to the community board with recommendations to help solve the issues raised. Sara Templeton/Keir Leslie
	Community Board Resolved SCBCC/2024/00088 (Substantive decision) Part C That the Waihoro Spreydon-Cashmere-Heathcote Community Board: 1. Lay the report on the table until a workshop has been held with the Board. Sara Templeton/Keir Leslie Carried

10. Richmond Hill Road - Proposed No Stopping Restrictions
	Community Board Comment A member asked Council Officers about alternative speed mitigation measures. After questions from members, Keir Lesley moved the Officer Recommendations. There was no seconder. Sara Templeton proposed an amendment that was agreed by the Board.
	Officer Recommendations Ngā Tūtohu That the Waihoro Spreydon-Cashmere-Heathcote Community Board: 1. Receives the information in the Richmond Hill Road - Proposed No Stopping Restrictions Report. 2. Notes that the decision in this report is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy. 3. Revokes any previous resolutions pertaining to traffic controls made pursuant to any bylaw to the extent that they are in conflict with the parking or stopping restrictions described in resolutions 4 to 6 below. 4. Approves the scheme design including all road marking, as detailed on plan TG148328, dated 29/10/2024 and attached to this report as Attachment B 5. Approves that in accordance with Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017, that the stopping of vehicles be prohibited at any time on the northwest side of Richmond Hill Road, as detailed on plan TG148328, dated 29/10/2024 and attached to this report as Attachment B. 6. Approves that in accordance with Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017, that the stopping of vehicles be prohibited at any time on the southeast side of Richmond Hill Road, as detailed on plan TG148328, dated 29/10/2024 and attached to this report as Attachment B 7. Approves that these resolutions take effect when parking signage and/or road markings that evidence the restrictions described in this staff report are in place (or removed in the case of revocations).
	Community Board Resolved SCBCC/2024/00089 Part C That the Waihoro Spreydon-Cashmere-Heathcote Community Board: 1. Request a workshop to explore an alternate option that provides for a defined footpath and defined car parking areas. Sara Templeton/Tim Lindley Carried Keir Leslie requested that his vote against the resolutions be recorded.
	Attachments a Officer Presentation - Richmond Hill Road

The meeting adjourned at 7.00 pm and reconvened at 7.02 pm.

11. Northaw Street / Rydal Street - Proposed No Stopping Restrictions

Community Board Resolved SCBCC/2024/00090 Original Officer Recommendation accepted without change

Part C

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1. Receives the information in the Northaw Street / Rydal Street - Proposed No Stopping Restrictions Report.

2. Notes that the decisions in this report are assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3. Revokes any previous resolutions pertaining to traffic controls made pursuant to any bylaw to the extent that they are in conflict with the parking or stopping restrictions described in resolutions 4-7 below.

4. Approves that in accordance with Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017, that the stopping of vehicles be prohibited at any time on the southwest side of Rydal Street, commencing at its intersection with Northaw Street and extending in a northwest direction for a distance of 16 metres, in accordance with Attachment A (TG148340, dated 16/5/2024).

5. Approves that in accordance with Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017, that the stopping of vehicles be prohibited at any time on the southwest side of Rydal Street, commencing at its intersection with Northaw Street and extending in a southeast direction for a distance of 13 metres, in accordance with Attachment A (TG148340, dated 16/5/2024).

6. Approves that in accordance with Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017, that the stopping of vehicles be prohibited at any time on the northwest side of Northaw Street, commencing at its intersection with Rydal Street and extending in a southwest direction for a distance of 16 metres, in accordance with Attachment A (TG148340, dated 16/5/2024).

7. Approves that in accordance with Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017, that the stopping of vehicles be prohibited at any time on the southeast side of Northaw Street, commencing at its intersection with Rydal Street and extending in a southwest direction for a distance of 15 metres, in accordance with Attachment A (TG148340, dated 16/5/2024).

8. Approves that these resolutions take effect when parking signage and/or road markings that evidence the restrictions described in this staff report are in place (or removed in the case of revocations).

Sara Templeton/Tim Scandrett Carried

12. Ruskin Street - Proposed No Stopping Restrictions

Community Board Resolved SCBCC/2024/00091 Original Officer Recommendation accepted without change

Part C

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1. Receives the information in the Ruskin Street - Proposed No Stopping Restrictions Report.

2. Notes that the decision in this report are assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

4. Approves that in accordance with Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017, that the stopping of vehicles be prohibited at any time on the south side of Ruskin Street, commencing at a point 100 metres east of its intersection with Selwyn Street and extending in an easterly direction for a distance of 9 metres, as detailed on Attachment A (TG148398, dated 14/10/2024).

5. Approves that these resolutions take effect when parking signage and/or road markings that evidence the restrictions described in this staff report are in place (or removed in the case of revocations).

Sara Templeton/Tim Scandrett Carried

13. Athelstan Street / Simeon Street - Proposed No Stopping Restrictions

Community Board Resolved SCBCC/2024/00092 Original Officer Recommendation accepted without change

Part C

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1. Receives the information in the Athelstan Street / Simeon Street - Proposed No Stopping Restrictions Report.

2. Notes that the decisions in this report are assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

4. Approves that in accordance with Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017, that the stopping of vehicles be prohibited at any time on the southwest side of Simeon Street, commencing at its intersection with Athelstan Street, and extending in a northwest direction for a distance of 22 metres, as detailed on Attachment A (TG150102, dated 12/9/2024).

5. Approves that in accordance with Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017, that the stopping of vehicles be prohibited at any time on the southwest side of Simeon Street, commencing at its intersection with Athelstan Street, and extending in a southeast direction for a distance of 16 metres, as detailed on Attachment A (TG150102, dated 12/9/2024).

6. Approves that these resolutions take effect when parking signage and/or road markings that evidence the restrictions described in this staff report are in place (or removed in the case of revocations).

Sara Templeton/Tim Scandrett Carried

Lee Sampson returned to the meeting at 7.03 pm during consideration of item 14.

14. St Leonards Park - Proposed new pavilion, cricket net relocation and new lease

Community Board Resolved SCBCC/2024/00093 Original Officer Recommendation accepted without change

Part C

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1. Receives the information in the St Leonards Park - Proposed new pavilion, cricket net relocation and new lease report.

2. Approves the demolition of existing clubrooms located at St Leonards Park.

3. Approves the design and construction for new clubrooms shown in Attachment A.

4. Approves new cricket nets (Attachment A, page 2) to be placed in the southwest corner of the park.

5. Approve a new lease for clubrooms and nets, on St Leonards Park (25 Campbell Street, Part RS 144) for a period of 33 years broken into three terms of 11 years at an annual rental set in accordance with the Council’s Sports Lease Charges Policy.

6. Notes that the decisions in this report are assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

7. Authorise the Property Consultancy Manager to complete negotiation and administer the terms of the new lease.

Tim Lindley/Callum Ward Carried

15. Mount Pleasant Tennis Club- proposed new lease- King Park

Community Board Resolved SCBCC/2024/00094 Original Officer Recommendation accepted without change

Part C

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1. Receives the information in the Mount Pleasant Tennis Club- proposed new lease- King Park Report.

2. Grant a ground lease to the Mt Pleasant Tennis Club pursuant to section 54 of the Reserves Act 1977, for a lease period of thirty-three years including renewals for an area of approximately 2467 square metres of King Park being part of Res 4285 and Res4294 CB420/178 as shown on the plan described as Attachment A of this report.

3. Approve the re-surfacing of the courts, if required, subject to the club meeting all regulatory requirements to the satisfaction of the Parks Manager.

4. Authorises the Manager Property Consultancy to complete the negotiations and administer the terms and conditions of the lease.

5. Notes that the decision in this report is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

Tim Scandrett/Callum Ward Carried

16. Waihoro Spreydon-Cashmere-Heathcote 2024/25 Discretionary Response Fund Heathcote Community Sports Club Incorporated, Cracroft Residents Association, Community Quarterly Newsletter and South Christchurch Library Knitting Group, Venue Hire, Projects
	Community Board Comment The Council Officer who authored the report requested an amendment to Officer Recommendation 5. to specify the applicant’s name.
	Officer Recommendations Ngā Tūtohu That the Waihoro Spreydon-Cashmere-Heathcote Community Board: 1. Receives the information in the Waihoro Spreydon-Cashmere-Heathcote 2024/25 Discretionary Response Fund Heathcote Community Sports Club Incorporated, Cracroft Residents Association, Community Quarterly Newsletter and South Christchurch Library Knitting Group, Venue Hire, Projects Report. 2. Notes that the decisions in this report are assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy. 3. Approves a grant of $2,500 from its 2024/25 Discretionary Response Fund to Heathcote Community Sports Club Incorporated towards the costs associated with sports equipment for the club. 4. Approves a grant of $700 from its 2024/25 Discretionary Response Fund to Cracroft Residents Association Incorporated towards costs for printing the community quarterly newsletter project. 5. Approves a grant of $1,275 from its 2024/25 Discretionary Response Fund to South Christchurch Library Knitting Group towards the cost of venue hire.
	Community Board Resolved SCBCC/2024/00095 Part C That the Waihoro Spreydon-Cashmere-Heathcote Community Board: 1. Received the information in the Waihoro Spreydon-Cashmere-Heathcote 2024/25 Discretionary Response Fund Heathcote Community Sports Club Incorporated, Cracroft Residents Association, Community Quarterly Newsletter and South Christchurch Library Knitting Group, Venue Hire, Projects Report. 2. Notes that the decisions in this report are assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy. 3. Approves a grant of $2,500 from its 2024/25 Discretionary Response Fund to Heathcote Community Sports Club Incorporated towards the costs associated with sports equipment for the club. 4. Approves a grant of $700 from its 2024/25 Discretionary Response Fund to Cracroft Residents Association Incorporated towards costs for printing the community quarterly newsletter project. 5. Approved a grant of $1,275.00 from its 2024-25 Discretionary Response Fund to Bronwen Summers for South Christchurch Library Knitting Group towards the cost of venue hire. Callum Ward/Tim Scandrett Carried

17. Waihoro Spreydon-Cashmere-Heathcote Community Board Area Report - November 2024

Community Board Resolved SCBCC/2024/00096 Original Officer Recommendation accepted without change

Part B

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1. Receives the information in the Waihoro Spreydon-Cashmere-Heathcote Community Board Area Report - November 2024 Report.

Callum Ward/Tim Scandrett Carried

18. Elected Members’ Information Exchange Te Whakawhiti Whakaaro o Te Kāhui Amorangi

Part B

A member noted he will visit Erewhon Terrace, Hillsborough with a Council Officer to inspect road works in the area.

19. Resolution to Exclude the Public Te whakataunga kaupare hunga tūmatanui

Community Board Resolved SCBCC/2024/00097

Part C

That at 7.08 pm the resolution to exclude the public set out on pages 298 to 299 of the agenda be adopted.

Callum Ward/Keir Leslie Carried

The public were re-admitted to the meeting at 7.26 pm.

Karakia Whakakapi

Meeting concluded at 7.26 pm.

CONFIRMED THIS 12 DAY OF DECEMBER 2024

Callum Ward

Chairperson

7. Grant an Easement for Orion over Council Reserve, 81E Simeon Street,Spreydon
Reference Te Tohutoro:	24/1939004
Responsible Officer(s) Te Pou Matua:	Elizabeth Hoskins, Property Consultant
Accountable ELT Member Pouwhakarae:	Andrew Rutledge, Acting General Manager Citizens and Community

1. Purpose and Origin of the Report Te Pūtake Pūrongo

1.1 The purpose of this report is to obtain approval from the Community Board to the granting of an easement in favour of Orion over existing and proposed upgraded infrastructure located in the strip of reserve between Simeon Street and Sugden Street, which forms part of Barrington Park.

A map of a neighborhood

Description automatically generated A sidewalk with grass and trees

Description automatically generated

1.2 The Easement will protect existing cables and any future upgrades of the equipment. Proposed upgrades include two new cables and replacing the existing kiosk

1.3 There will be no impact to park users with an easement in place, however during any upgrade there will be minimal impact while installing new underground cables and replacing the existing kiosk.

1.4 The Community Board holds the delegation to grant easements over reserve land pursuant to the Reserves Act 1977, subject to consent from the Minister of Conservation (delegated to the Council Chief Executive).

2. Officer Recommendations Ngā Tūtohu

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1. Receives the information in the Grant an Easement for Orion over Council Reserve, 81E Simeon Street,Spreydon Report.

2. Notes that the decision in this report is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3. Approves pursuant to Section 48(1) of the Reserves Act 1977 to granting of the easement in favour of Orion for electrical cables and associated kiosk located at 81E Simeon Street and legally described as Rural Section 41318 comprising 947square metres, on Record of Title CB39B/148.

4. Notes that approval pursuant of the above is subject to Minister of Conservation consent to the easement, delegated to the Council Chief Executive under the Instrument of delegation for Territorial Authorities dated 12 June 2013 and supports that delegation being exercised.

5. Delegates authority to the Manager Property Consultancy to conclude negotiations and sign the easement document.

3. Executive Summary Te Whakarāpopoto Matua

Staff received an application from Orion for an easement over existing electrical cables and a kiosk substation replacement located at 81E Simeon St, Spreydon. This strip of land is reserve and forms part of Barrington Park. Orion will be upgrading the underground cables and replacing the existing kiosk to cater for increased capacity for electricity needed in the area, due to infill housing.

3.1 The easement is shown in the diagram below and shows the location of a new kiosk next to the existing. The existing kiosk will then be removed. The land improvements include a pathway with trees and grass to the side.

3.2 Staff have no delegation to grant an easement over reserves therefore approval is required from the Waihoro Spreydon-Cashmere-Heathcote Community Board in respect of this part of Barrington Park described as Rural Section 41318.

3.3 The decisions in the report have been assessed as low significance and there may be only minor disruption to any users of this path when new cables are installed, and the kiosk is replaced.

4. Background/Context Te Horopaki

4.1 Orion has existing underground high and low voltage electrical cables and an above ground kiosk on this land providing electricity to the area.

4.2 With new residential development and the increase in infill housing, this infrastructure needs upgrading to cater for the increase in electrical capacity required to serve the area.

4.3 Orion are seeking an easement to protect their infrastructure and allow access for future maintenance or upgrade of equipment. The proposed upgrade includes two new ducts for cables and replacing the existing kiosk.

4.4 The affected land is Recreation Reserve subject to the Reserves Act 1977 and legally described as Rural Section 41318 being 947square metres on Record of Title CB 39B/148.

4.5 The plan below shows the location of the proposed easement. An arborist will provide a report to ensure the method of installation will not damage any tree roots.

A blueprint of a cable

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4.6 At the entry to the reserve, is a heritage stone wall and any installation methodology will contain a TPP (Temporary Protection Plan) to ensure no damage will be caused to the wall.

No vehicles will access the site and new ducts will be installed under the existing concrete path.

4.7 The following related memos/information were circulated to the meeting members:

Date	Subject
	N/A

4.8 The following related information session/workshops have taken place for the members of the meeting:

Date	Subject
	N/A

Options Considered Ngā Kōwhiringa Whaiwhakaaro

4.9 The following reasonably practicable options were considered and are assessed in this report:

4.9.1 Grant the requested easement.

4.9.2 There were no other practical options.

4.10 The following options were considered but ruled out:

4.10.1 Do not grant easements -Infrastructure is already in place and this needs protection and access for future maintenance.

4.10.2 This would be against Council’s best practice to identify and register easements on their land.

Options Descriptions Ngā Kōwhiringa

4.11 Preferred Option: Grant the easement.

4.11.1 Option Description: Grant the easement in favour of Orion for underground electrical cables and above ground kiosk as shown on the easement plan.

4.11.2 Option Advantages

· Identifies the location of underground cables and protects the infrastructure.

· Allows ongoing access to the equipment by Orion for maintenance.

4.11.3 Option Disadvantages

· There are no disadvantages to this option.

Analysis Criteria Ngā Paearu Wetekina

4.12 Granting an easement over existing infrastructure providing electricity to the area will have no impact on the public or on the Council’s existing infrastructure also located underground on this land.

5. Financial Implications Ngā Hīraunga Rauemi

Capex/Opex Ngā Utu Whakahaere

	Recommended Option	Option 2 - <enter text>	Option 3 - <enter text>
Cost to Implement	Nil
Maintenance/Ongoing Costs	Nil
Funding Source	Costs reimbursed by Orion
Funding Availability	N/A
Impact on Rates	N/A

5.1 Orion agree to pay all costs associated with the implementation of the decisions in this report.

6. Considerations Ngā Whai Whakaaro

Risks and Mitigations Ngā Mōrearea me ngā Whakamātautau

6.1 Orion will be reluctant to upgrade the infrastructure at this location if no easement is granted which affects a reliable electricity supply to the area which is currently at capacity.

6.2 As the easement and equipment is close to trees an arborist will provide a report with preferred installation method to ensure roots will not be affected by any new installations.

6.3 There is existing Council underground stormwater infrastructure close to Orion’s cable ducts. The 3 Waters team have approved the duct location and reduced the easement width for Orion so access and proximity to their pipes are not compromised. This will protect existing stormwater pipes and any proposed increase in the size of these pipes in the future.

Legal Considerations Ngā Hīraunga ā-Ture

6.4 Statutory and/or delegated authority to undertake proposals in the report:

6.4.1 Section 48 of the Reserves Act 1977 gives authority to Councils to approve easements subject to Minister of Conservation consent.

6.4.2 The Council has subdelegated this decision to Community Boards- Delegations Register Part D- sub part 1-

6.4.3 Section 48(2) of the Reserves Act 1977 requires the granting of easements over reserves to be publicly notified.

6.4.4 Section 48(3) of the Reserves Act 1977 exempts public notification if the reserve is not materially altered or permanently damaged. As existing and any future cables are underground and the existing above ground kiosk will be replaced, this provision applies, and public notice is not considered necessary.

6.5 Other Legal Implications:

6.5.1 Under Section 48(1) of the Reserves Act 1977, the consent of the Minister of Conservation is required. The Minister has delegated this consent to the Council’s Chief Executive.

6.5.2 An Agreement to Grant an Easement will be entered into subject to consent from the Community Board and Minister of Conservation.

Strategy and Policy Considerations Te Whai Kaupapa here

6.6 The required decision:

6.6.1 Aligns with the Christchurch City Council’s Strategic Framework.

6.6.2 Is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy. The level of significance was determined by there being no impact on park users or access to the park and cables will be underground.

6.6.3 This decision to grant an easement is consistent with the Council’s Plans and Policies.

6.7 This report supports the Council's Long Term Plan (2024 - 2034):

6.8 Parks, Heritage and Coastal Environment

6.8.1 Activity: Parks and Foreshore

· Level of Service: 6.8.10.1 Appropriate use and occupation of parks is facilitated - Processing of the application is started within ten working days of receiving application – 95%

Community Impacts and Views Ngā Mariu ā-Hāpori

6.9 The decision affects the following Community Board areas:

6.9.1 Waihoro Spreydon-Cashmere-Heathcote Community Board

6.10 The Community Board review has not been canvassed.

Impact on Mana Whenua Ngā Whai Take Mana Whenua

6.11 The decision does not involve a significant decision in relation to ancestral land, a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Mana Whenua, their culture, and traditions.

6.12 The decision does not involve a matter of interest to Mana Whenua and will not impact on our agreed partnership priorities with Ngā Papatipu Rūnanga.

6.13 The decisions do not affect Mana Whenua as the location is not a site of significance nor does granting the easement impact on any culture or values.

Climate Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi

6.14 TThe proposals in this report are unlikely to contribute significantly to adaptation to the impacts of climate change or emissions reductions.

6.15 The infrastructure is existing, and any upgrade will not have any significant impact on any climate change or emissions reduction.

7. Next Steps Ngā Mahinga ā-muri

7.1 Following the decision to grant this easement by the Community Board, the Property Consultancy team will seek Minister of Conservation approval then complete the documentation and processes required, prior to any works commencing on the reserve.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Excerpt from Delegations register - Reserves Act 1977	24/2114050	27
b ⇩	Reserve Delegations to Council from 2013	24/2114051	28
c ⇩	Easement Diagram	24/2114350	38

In addition to the attached documents, the following background information is available:

Document Name – Location / File Link

Not applicable

Signatories Ngā Kaiwaitohu

Author

Elizabeth Hoskins - Property Consultant

Approved By

Angus Smith - Manager Property Consultancy

Kelly Hansen - Manager Parks Planning & Asset Management

Rupert Bool - Acting Head of Parks

8. 21 Spencer Street - Proposed Parking Changes
Reference Te Tohutoro:	24/1033096
Responsible Officer(s) Te Pou Matua:	Toni Dakers, Traffic Engineer
Accountable ELT Member Pouwhakarae:	Brent Smith, Acting General Manager City Infrastructure

1. Purpose and Origin of the Report Te Pūtake Pūrongo

1.1 The purpose of this report is for the Waihoro Spreydon-Cashmere-Heathcote Community Board to approve minor changes to the P120 parking restrictions outside 21 Spencer Street.

1.2 This report has been written in response to a planned change to the location of the driveway accessing 21 Spencer Street.

2. Officer Recommendations Ngā Tūtohu

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1. Receives the information in the 21 Spencer Street - Proposed Parking Changes Report.

2. Notes that the decisions in this report are assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

4. Approves that in accordance with Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017 that the parking of vehicles be restricted to a maximum period of 120 minutes, on the north side of Spencer Street, commencing at a point 6 metres west of its intersection with Feilding Street and extending in a westerly direction for a distance of 29 metres. This restriction is to apply from 11am to 3pm, Monday to Friday.

3. Executive Summary Te Whakarāpopoto Matua

3.1 The approved vehicle crossing application to change the location of the driveway at 21 Spencer Street will result in inconsistencies with existing parking restrictions.

3.2 To alleviate this, it is proposed to extend the P120 parking restrictions to cover the old driveway location. There is sufficient space for a car to park within the new P120 area without obstructing the fire hydrant.

4. Background/Context Te Horopaki

4.1 P120 parking restrictions were previously approved on Spencer Street as part of the Addington Parking Plan in 2014.

4.2 There are currently P120 parking restrictions installed to the east of the existing driveway, and no stopping restrictions marked to the west. The proposal will extend the P120 parking restrictions to cover the gap that will be left when the driveway is relocated.

4.3 As this amendment is directly related to a vehicle crossing application, the signage changes will be managed and funded by the developer/property owner.

Options Descriptions Ngā Kōwhiringa

4.4 Preferred Option: Amend the parking restrictions in accordance with Attachment A.

4.4.1 Option Advantages

· Provides consistency with on street parking restrictions.

· Provides adequate space for drivers to park without obstructing the fire hydrant.

4.4.2 Option Disadvantages

· None identified.

4.5 Do Nothing – No changes to existing parking restrictions.

4.5.1 Option Advantages

· None identified.

4.5.2 Option Disadvantages

· Inconsistencies with the parking restrictions installed on street.

· Risk that drivers may obstruct the new driveway or park over the fire hydrant.

5. Financial Implications Ngā Hīraunga Rauemi

Capex/Opex Ngā Utu Whakahaere

	Recommended Option	Option 2 – Consultation Option
Cost to Implement: Capital Operational	- $0 (to be covered by developer) - $0 (to be covered by developer)	n/a - $0 (to be covered by developer)
Maintenance/Ongoing Costs	No additional costs as the signs are existing	n/a
Funding Source	Traffic Operations Team Operational budget	n/a
Funding Availability	Funding available	n/a
Impact on Rates	Negligible	n/a

6. Considerations Ngā Whai Whakaaro

Risks and Mitigations Ngā Mōrearea me ngā Whakamātautau

6.1 None identified.

Legal Considerations Ngā Hīraunga ā-Ture

6.2 Statutory and/or delegated authority to undertake proposals in the report:

6.2.1 Part 1, Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017 provides Council with the authority to install parking or stopping restrictions by resolution.

6.2.2 The Community Boards have delegated authority from the Council to exercise the delegations as set out in the Register of Delegations. The list of delegations for the Community Boards includes the resolution of stopping and traffic control devices.

6.2.3 The installation of any signs and/or markings associated with traffic control devices must comply with the Land Transport Rule: Traffic Control Devices 2004.

6.3 Other Legal Implications:

6.3.1 There is no other legal context, issue, or implication relevant to this decision.

6.3.2 This specific report has not been reviewed and approved by the Legal Services Unit however the report has been written using a general approach previously approved of by the Legal Services Unit, and the recommendations are consistent with the policy and legislative framework outlined in this report.

Strategy and Policy Considerations Te Whai Kaupapa here

6.4 The required decision:

6.4.1 Aligns with the Christchurch City Council’s Strategic Framework.

6.4.2 The recommendations in this report are consistent with the Christchurch Suburban Parking Policy.

6.4.3 The decisions in this report are assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy. The level of significance was determined by the low level of impact and low number of people affected by the recommended decision.

6.5 The community engagement and consultation outlined in this report reflect the assessment.

6.6 This report supports the Council's Long Term Plan (2024 - 2034):

6.7 Transport

6.7.1 Activity: Transport

· Level of Service: 10.3.3 Maintain customer satisfaction with the ease of use of Council on-street parking facilities - >=50%

Community Impacts and Views Ngā Mariu ā-Hāpori

6.8 The proposal includes minor changes to the parking layout outside 21 Spencer Street, which were discussed as part of the vehicle crossing application process. No further consultation has been undertaken.

6.9 The Team Leader Parking Compliance supports the preferred option.

6.10 The decision affects the following wards/Community Board areas:

6.10.1 Spreydon Ward

6.10.2 Waihoro Cashmere-Spreydon-Heathcote Community Board.

Impact on Mana Whenua Ngā Whai Take Mana Whenua

6.11 The decision does not involve a significant decision concerning ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Mana Whenua, their culture and traditions.

6.12 The decision does not involve a matter of interest to Mana Whenua and will not impact on our agreed partnership priorities with Ngā Papatipu Rūnanga.

Climate Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi

6.13 The proposal in this report is unlikely to contribute significantly to adaptation to the impacts of climate change or emissions reductions.

7. Next Steps Ngā Mahinga ā-muri

7.1 If approved, staff will ensure that the signs and markings are amended on street.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Site Plan: 21 Spencer Street Proposed Parking Changes	24/2087947	43

In addition to the attached documents, the following background information is available:

Document Name – Location / File Link

Not applicable

Signatories Ngā Kaiwaitohu

Author

Toni Dakers - Traffic Engineer

Approved By

Gemma Dioni - Acting Team Leader Traffic Operations

Stephen Wright - Manager Operations (Transport)

9. Cashmere Road - Mobile Vendor Parking
Reference Te Tohutoro:	24/2058817
Responsible Officer(s) Te Pou Matua:	Toni Dakers, Traffic Engineer
Accountable ELT Member Pouwhakarae:	Brent Smith, Acting General Manager City Infrastructure

1. Purpose and Origin of the Report Te Pūtake Pūrongo

1.1 The purpose of this report is for the Waihoro Spreydon-Cashmere-Heathcote Community Board to approve proposed mobile vendor parking on Cashmere Road.

1.2 This report has been written in response to a request from the mobile vendor who holds the licence to operate within the Site A area referenced in this report. They have requested that space is available for them to park within their designated licence area.

2. Officer Recommendations Ngā Tūtohu

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1. Receives the information in the Cashmere Road - Mobile Vendor Parking Report.

2. Notes that the decisions in this report are assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

4. Approves that in accordance with Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017, that the parking of vehicles be reserved for Authorised Mobile Vendors Only, on the north side of Cashmere Road, as detailed on the plan included as Attachment A to this report (TG150125, dated 12/11/2024). This restriction is to apply at all times, from 1 October to 31 May.

3. Executive Summary Te Whakarāpopoto Matua

3.1 Council issues licences to mobile vendors to trade within designated areas along Cashmere Road. One of these areas is located opposite the Cashmere Valley Reserve where high parking demands are observed.

3.2 Due to the high parking demands in this immediate location, it is often difficult for the mobile vendor who is licenced to operate within this area to find space to park and trade.

3.3 The recommended option is to install a dedicated mobile vendor parking area to ensure adequate space is available and provide certainty to the licence holder. The recommended Option is included as Attachment A.

4. Background/Context Te Horopaki

4.1 The report is associated with the licence area indicated as Site A in the image below. The vendor is authorised to operate anywhere within this site.

An aerial view of a road

Description automatically generated

4.2 The site is located immediately opposite the Cashmere Valley Reserve and near the footbridge over the Ōpāwaho Heathcote River, therefore high parking demands are often observed.

4.3 The proposal includes allocating a portion of this site to mobile vendor parking to ensure space is available for the approved vendor when required. They trade between the months of October to May, outside of these times this space will be available for unrestricted parking.

4.4 Council issues licences for other sites along Cashmere Road to approved mobile vendors, however Site A is the only location where the vendor is having difficulty accessing their site. Dedicated parking is therefore not required at these other locations.

4.5 If approved, the recommendations will be implemented within the current financial year (generally around four weeks after the contractor receives the request, but this is subject to other factors such as resourcing and prioritisation beyond Council’s control).

4.6 This space will be available for the authorised mobile vendor to park when trading only. They are not permitted under their licence to store their trading vehicles on street within the licence area.

Options Considered Ngā Kōwhiringa Whaiwhakaaro

Options Descriptions Ngā Kōwhiringa

4.7 Preferred Option: Mark dedicated mobile vendor parking as shown in Attachment A.

4.7.1 Option Advantages

· Provides dedicated parking for the approved vendor, giving them certainty that space will be available to park and operate in accordance with their licence.

4.7.2 Option Disadvantages

· Cost to implement.

· Removes around two unrestricted car parks (between October to May only).

4.8 Alternative Option – Do Nothing

4.8.1 Option Advantages

· Maintains the status quo where this space is available for general parking.

· No cost to implement.

4.8.2 Option Disadvantages

· Does not address the concerns raised about the approved mobile vendor being unable to operate in their designated area.

5. Financial Implications Ngā Hīraunga Rauemi

Capex/Opex Ngā Utu Whakahaere

	Recommended Option	Option 2 – Consultation Option
Cost to Implement: Capital Operational	- Approximately $700 for line marking and signs - $750 for staff time (reporting and investigation)	n/a - $750 for staff time (reporting and investigation)
Maintenance/Ongoing Costs	Will be added to and covered by the area maintenance contract	n/a
Funding Source	Traffic Operations Team Operational budget	n/a
Funding Availability	Funding available	n/a
Impact on Rates	Negligible	n/a

5.1 The monthly licence fee is $400 per month of trading, generating up to $3,200 revenue a year.

6. Considerations Ngā Whai Whakaaro

Risks and Mitigations Ngā Mōrearea me ngā Whakamātautau

6.1 None identified.

Legal Considerations Ngā Hīraunga ā-Ture

6.2 Statutory and/or delegated authority to undertake proposals in the report:

6.2.1 Part 1, Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017 provides Council with the authority to install parking or stopping restrictions by resolution.

6.2.2 The Community Boards have delegated authority from the Council to exercise the delegations as set out in the Delegations Register. The list of delegations for the Community Boards includes the resolution of stopping and traffic control devices.

6.2.3 The installation of any signs and/or markings associated with traffic control devices must comply with the Land Transport Rule: Traffic Control Devices 2004.

6.3 Other Legal Implications:

6.3.1 There is no other legal context, issue, or implication relevant to this decision.

Strategy and Policy Considerations Te Whai Kaupapa here

6.4 The required decision:

6.4.1 Aligns with the Christchurch City Council’s Strategic Framework.

6.4.2 The recommendations in this report are consistent with the Christchurch Suburban Parking Policy.

6.5 The community engagement and consultation outlined in this report reflect the assessment.

6.6 This report supports the Council's Long Term Plan (2024 - 2034):

6.7 Transport

6.7.1 Activity: Transport

· Level of Service: 10.3.3 Maintain customer satisfaction with the ease of use of Council on-street parking facilities - >=50%

Community Impacts and Views Ngā Mariu ā-Hāpori

6.8 No specific public consultation was undertaken as the site is located adjacent to the river reserve and opposite the Cashmere Valley Reserve.

6.9 The proposal was sent to members of the Council Parks Team. No concerns were raised with the proposal.

6.10 Council’s Leasing Consultancy Team who manages the licences for Mobile Vendors are supportive of the proposal.

6.11 The vendor who is currently licenced to operate in this location is also supportive of the proposal.

6.12 The Team Leader Parking Compliance supports the preferred option.

6.13 The decision affects the following wards/Community Board areas:

6.13.1 Cashmere Ward

6.13.2 Waihoro Spreydon-Cashmere-Heathcote Community Board.

Impact on Mana Whenua Ngā Whai Take Mana Whenua

6.14 The decision does not involve a significant decision concerning ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Mana Whenua, their culture and traditions.

6.15 The decision does not involve a matter of interest to Mana Whenua and will not impact on our agreed partnership priorities with Ngā Papatipu Rūnanga.

Climate Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi

6.16 The proposal is unlikely to contribute significantly to adaptation to the impacts of climate change or emissions reductions.

7. Next Steps Ngā Mahinga ā-muri

7.1 If approved, staff will arrange for the signs and markings to be installed.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Site Plan - Cashmere Road Mobile Vendor Parking	24/2109058	50

In addition to the attached documents, the following background information is available:

Document Name – Location / File Link

Not applicable

Signatories Ngā Kaiwaitohu

Author

Toni Dakers - Traffic Engineer

Approved By

Gemma Dioni - Acting Team Leader Traffic Operations

Stephen Wright - Manager Operations (Transport)

10. Spreydon, Somerfield, Waltham, Beckenham CRAF - Sefton Place street renewal
Reference Te Tohutoro:	24/1685494
Responsible Officer(s) Te Pou Matua:	Ann Tomlinson, Project Manager Hannah Ballantyne, Senior Engagement Advisor
Accountable ELT Member Pouwhakarae:	Brent Smith, Acting General Manager City Infrastructure

1. Purpose and Origin of the Report Te Pūtake Pūrongo

1.1 The purpose of this report is for the Waihoro Spreydon, Cashmere, Heathcote Community Board to approve the Sefton Place street-renewal scheme design following community engagement and to proceed to construction.

1.2 The report has been written to address the poor condition of the transport assets on Sefton Place, including the carriageway and footpaths. This project is also part of the Christchurch Regeneration Acceleration Facility (CRAF) programme for Spreydon, Somefield, Waltham and Beckenham.

2. Officer Recommendations Ngā Tūtohu

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1. Receives the information in the Spreydon, Somerfield, Waltham, Beckenham CRAF - Sefton Place street renewal report.

2. Notes that the decision in this report is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3. Approves the scheme design, including kerb alignments, road surface treatments, widening and resurfacing footpaths, tactile pavers and road markings as detailed on Plan 60720368-SHT-CI-3010, dated 4 September 2024 and attached to this report as Attachment A.

No Stopping Restrictions

4. Approves pursuant to Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017:

a. That the stopping of vehicles be prohibited at any time on the north-west side of Sefton Place, commencing at its intersection with Barrington Street and extending in a south-westerly direction for a distance of 35 metres.

b. That the stopping of vehicles be prohibited at any time on the south-east side of Sefton Place, commencing at its intersection with Barrington Street and extending in a south-westerly direction for a distance of 100.5 metres.

c. Approves that the stopping of vehicles be prohibited at any time on the south-west side of Barrington Street, commencing at its intersection with Sefton Place and extending in a north-westerly direction to its intersection with Wychbury Street.

d. Approves that the no stopping of vehicles be prohibited at any time on the south-west side of Barrington Street, commencing at its intersection with Sefton Place and extending in a south-easterly direction for a distance of 16.5 metres.

Give Way Control

5. Approves that in accordance with Section 4 and Section 10.3 of the Land Transport Rule: Traffic Control Devices 2004 that the northeastern approach of Sefton Place at is intersection with Barrington Street be controlled by a Give Way Control.

6. Revokes any previous resolutions pertaining to traffic controls made pursuant to any bylaw to the extent that they are in conflict with the traffic controls described in resolutions 4 and 5 above.

7. Approves that these resolutions take effect when parking signage and/or road markings that evidence the restrictions described in the staff report are in place (or removed in the case of revocations).

3. Executive Summary Te Whakarāpopoto Matua

3.1 In August 2022 Waihoro Spreydon-Cashmere and Waikura Linwood-Central-Heathcote Community Board approved a number of projects for the Spreydon, Somerfield, Waltham and Beckenham CRAF programme.

3.2 Sefton Place was identified by the Community Board as a street that was in very poor condition and was approved for a street renewal as part of the CRAF programme.

3.2.1 To address these issues it is proposed to:

· Replace the kerb and channel, and carriageway

· Improve drainage

· Improve walkability through changes to footpath widths, cutdowns, and kerb alignments

· Addition of a Give Way at Barrington Street

3.3 The recommended option is to install the above improvements in accordance with Attachment A.

3.4 The recommendations in this report will help achieve the desired community outcome of a well-connected and accessible city through improved road safety.

4. Background/Context Te Horopaki

4.1 CRAF is a funding package from the Treasury for transport projects in Christchurch. The CRAF investment in roading and transport improvements will address condition, safety and access issues. It will act as a catalyst towards the development of a high-quality, safe and reliable transport network.

4.2 Sefton Place street-renewal is in response to the poor condition of the street and was approved under the CRAF category for condition. Sefton Place street renewal has the following objectives:

4.2.1 A full renewal of the kerb and channel

4.2.2 A full carriageway rebuild

4.2.3 Investigation into the extent of the stormwater and footpath replacement required

Existing Condition

4.3 The existing layout has a 9m radius at the intersection with Barrington Street, with one pedestrian cutdown directed out into the intersection with Barrington Street rather than across Sefton Place to line up with the adjacent cutdown.

4.4 The existing pavement and kerbs of Sefton Place have extensive damage. The pavement cracking is throughout the length of the road, worsening towards the cul-de-sac end.

4.5 The existing stormwater laterals discharging to kerb outlets on Sefton Place are broken due to being very shallow and trafficked by vehicles entering/exiting driveways.

4.6 The groundwater is very shallow and there is a constant flow of water in the kerb and channel. There is an existing subsoil drain system that was installed in 1982. This system appears not to be working due to the presence of shallow groundwater in the area, and this also appears to be weakening the subgrade causing the pavement to fail. There have been numerous complaints by the residents to address the groundwater.

Recommended Works

4.7 To address these objectives, it is proposed to:

4.7.1 Replace existing kerb and channel

4.7.2 Replace existing carriageway

4.7.3 Install subsoil drainage beneath the kerb and channel when they are replaced

4.7.4 Change the radius on the kerb from 9 metres to 5 metres at the intersection with Barrington Street

4.7.5 Align the pedestrian cutdowns on both sides of Sefton Place to match and install tactile pavers

4.7.6 Increase the width of the footpath along both sides of Sefton Place to 1.8 metres

4.7.7 New stormwater pipe on Barrington Street

4.7.8 New Give Way at Barrington Street

4.8 The following related information session/workshops have taken place for the members of the meeting:

Date

Subject

12 August 2022

Confirmation of Spreydon, Somerfield, Waltham and Beckenham Christchurch Regeneration Acceleration Facility (CRAF) programme

https://christchurch.infocouncil.biz/Open/2022/08/JLSB_20220812_AGN_8150_AT.htm

29 August 2024

Spreydon, Somerfield, Waltham, Beckenham CRAF – Project Update

https://christchurch.infocouncil.biz/Open/2024/08/ISWS_20240829_AGN_10060_AT.PDF

Options Considered Ngā Kōwhiringa Whaiwhakaaro

4.9 The following reasonably practicable options were considered and are assessed in this report:

4.9.1 Option 1 – Full street renewal on Sefton Place as shown in Attachment A.

4.9.2 Option 2 – Do nothing.

Options Descriptions Ngā Kōwhiringa

4.10 Preferred Option: Sefton Place – street renewal.

4.10.1 Option Description: Full street renewal including footpaths, pedestrian safety improvements and stormwater upgrade.

4.10.2 Option Advantages

· Changing the radius of the corner allows the pedestrian cutdowns to line up, sets up the tactile pavers to better assist visually impaired pedestrians, and passively reduces the speed of traffic turning into Sefton Place.

· The increased width of the footpath allows more room for pedestrians, prams and wheelchairs where the power poles are in the footpath.

· New subsoil drainage below the kerb formation will lower the groundwater within the carriageway, strengthening the pavement.

· Constructing underdrains under the kerb formation will reduce the cost of installation compared to a separate underdrain in the berm.

· Constructing a stormwater pipe along Barrington Street will help with street drainage of Sefton Place and allow the subsoil drainage system to draw the groundwater down.

· Reconstructing the stormwater laterals with more protection will reduce the exfiltration of roof drainage into the base course, which will help extend pavement life.

· Reduced maintenance cost.

4.10.3 Option Disadvantages

· Additional initial cost.

· Additional disruption during construction.

4.11 Option 2 – Do nothing.

4.11.1 Option Description: Sefton Place will remain as is with no safety or condition improvements.

4.11.2 Option Advantages

· Funding spent elsewhere.

4.11.3 Option Disadvantages

· Does not respond to drainage issues raised by residents.

· Does not provide an upgrade to a street that is in poor condition.

· Does not improve pedestrian safety.

· Ongoing maintenance costs.

5. Financial Implications Ngā Hīraunga Rauemi

Capex/Opex Ngā Utu Whakahaere

	Recommended Option	Option 2 – Do nothing
Cost to Implement	$927,207	Nil
Maintenance/Ongoing Costs	Covered by existing maintenance contract	Covered by existing maintenance contract
Funding Source	73679 Spreydon, Somerfield, Waltham, Beckenham CRAF - Sefton Place street renewal and 61037 Spreydon, Somerfield, Waltham, Beckenham CRAF - Area Project Planning & Funding	CCC street maintenance contract
Funding Availability	Funds are available	Funds are available
Additional funding will be drawn down from “61037 Spreydon, Somerfield, Waltham, Beckenham CRAF - Area Project Planning & Funding” to fund the project shortfall once construction cost estimates are confirmed. A contract will not be entered into without sufficient budget being available in the project.

6. Considerations Ngā Whai Whakaaro

Risks and Mitigations Ngā Mōrearea me ngā Whakamātautau

6.1 None identified.

Legal Considerations Ngā Hīraunga ā-Ture

6.2 Statutory and/or delegated authority to undertake proposals in the report:

6.2.1 The Community Boards have delegated authority from Council to exercise the delegations as set out in the Register of Delegations. The list of delegations for the Community Boards includes the resolution of stopping and traffic control devices.

6.2.2 The installation of any signs and/or marking associated with traffic control devices must comply with the Land Transport Rule: Traffic Control Devices 2004.

6.2.3 Part 1, Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017 provides Council with the authority to install parking or stopping restrictions by resolution.

6.3 Other Legal Implications:

6.3.1 There is no legal context, issue, or implication relevant to this decision.

Strategy and Policy Considerations Te Whai Kaupapa here

6.4 The required decisions:

6.4.1 Align with the Christchurch City Council’s Strategic Framework.

6.4.2 Are assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy. The level of significance was determined by low level of impact and low number of people affected by the recommended decision.

6.5 This report supports the Council's Long Term Plan (2024 - 2034):

6.6 Transport

6.6.1 Activity: Transport

· Level of Service: 16.0.3 Improve resident satisfaction with road condition - >=30%

· Level of Service: 16.0.9 Improve resident satisfaction with footpath condition - >=42%

· Level of Service: 16.0.8 Maintain the condition of footpaths(on a scale of 1-5, 1 is excellent condition and 5 is very poor condition) - >=82% footpaths rated 1,2 or 3

· Level of Service: 16.0.10 Maintain the perception (resident satisfaction) that Christchurch is a walking friendly city - >=85% resident satisfaction

· Level of Service: 16.0.19 Maintain roadway condition, to an appropriate national standard - Average roughness of the sealed road network measured: <=119

Community Impacts and Views Ngā Mariu ā-Hāpori

6.7 Consultation started on 20 September and ran until 6 October 2024. A letter discussing the proposed renewal plan and opportunities to provide feedback was delivered to all properties on Sefton Place. This invited feedback via phone or email to the Engagement Team directly.

6.8 Feedback was received by two residents living on Sefton Place.

6.8.1 One submission was in favour of the plan in relation to the new give way sign and additional no-stopping lines.

6.8.2 One submission didn’t discuss proposed changes but requested that their berm be removed and investigation into the necessity of no-stopping lines outside of their property. The new staff proposal of a garden bed outside of their property is supported by this resident. It was confirmed that due to the width of the street, there is only room for parking on one side and there is parking available opposite this property.

6.9 The decision affects the following wards/Community Board areas:

6.9.1 Waihoro Spreydon-Cashmere-Heathcote Community Board.

Impact on Mana Whenua Ngā Whai Take Mana Whenua

6.10 The decision does not involve a significant decision in relation to ancestral land, a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Mana Whenua, their culture, and traditions.

6.11 The decision does not involve a matter of interest to Mana Whenua and will not impact on our agreed partnership priorities with Ngā Papatipu Rūnanga.

Climate Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi

6.12 The decisions in this report are likely to:

6.12.1 Contribute positively to adaptation to the impacts of climate change.

6.12.2 Contribute positively to emissions reductions.

6.13 The proposals in this report are unlikely to contribute significantly to adaptation to the impacts of climate change or emissions reductions.

6.14 This is a minor scheme and will not have a significant impact, however it will provide safer and wider footpaths for the residents.

7. Next Steps Ngā Mahinga ā-muri

7.1 If approved staff will progress the scheme to detailed design and construction.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	SSWB CRAF - Sefton Place - plan for approval	24/1863173	59

In addition to the attached documents, the following background information is available:

Document Name – Location / File Link

Not applicable

Signatories Ngā Kaiwaitohu

Authors

Ann Tomlinson - Project Manager

Hannah Ballantyne - Senior Engagement Advisor

Approved By

Oscar Larson - Team Leader Project Management

Jacob Bradbury - Manager Planning & Delivery Transport

Tony Richardson - Finance Business Partner

Lynette Ellis - Head of Transport & Waste Management

11. Spreydon, Somerfield, Waltham, Beckenham CRAF - Norwood Street/Fisher Avenue pedestrian safety improvements
Reference Te Tohutoro:	24/1761388
Responsible Officer(s) Te Pou Matua:	Ann Tomlinson, Project Manager Hannah Ballantyne, Senior Engagement Advisor
Accountable ELT Member Pouwhakarae:	Brent Smith, Acting General Manager City Infrastructure

1. Purpose and Origin of the Report Te Pūtake Pūrongo

1.1 The purpose of this report is for the Waihoro Spreydon-Cashmere-Heathcote Community Board to approve the Norwood Street/Fisher Avenue pedestrian safety scheme design following community engagement and to proceed to construction.

1.2 The report is in response to the delivery of projects for the Spreydon, Somerfield, Waltham, Beckenham Christchurch Regeneration Acceleration Facility (CRAF) programme of works.

2. Officer Recommendations Ngā Tūtohu

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1. Receives the information in the Spreydon, Somerfield, Waltham, Beckenham CRAF - Norwood Street/Fisher Avenue pedestrian safety improvements report.

2. Notes that the decision in this report is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3. Approves scheme plan TP364401, dated 27 August 2024 for Norwood Street/Fisher Avenue - Pedestrian Safety Improvements as detailed in Attachment A of the report on the meeting agenda.

No Stopping Restrictions

4. Approves, pursuant to Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017:

a. That the stopping of vehicles be prohibited at any time on the west side of Norwood Street, commencing at its intersection with Fisher Avenue and extending in a northerly direction for a distance of 18 metres.

b. That the stopping of vehicles be prohibited at any time on the east side of Norwood Street, commencing at its intersection with Fisher Avenue and extending in a northerly direction for a distance of 26.5 metres.

c. That the stopping of vehicles be prohibited at any time on the west side of Norwood Street, commencing at its intersection with Fisher Avenue and extending in a southerly direction for a distance of 27 metres.

d. That the stopping of vehicles be prohibited at any time on the east side of Norwood Street, commencing at its intersection with Fisher Avenue and extending in a southerly direction for a distance of 17 metres.

e. That the stopping of vehicles be prohibited at any time on the north side of Fisher Avenue, commencing at its intersection with Norwood Street and extending in a westerly direction for a distance of 17 metres.

f. That the stopping of vehicles be prohibited at any time on the south side of Fisher Avenue, commencing at its intersection with Norwood Street and extending in a westerly direction for a distance of 17 metres.

g. That the stopping of vehicles be prohibited at any time on the north side of Fisher Avenue, commencing at its intersection with Norwood Street and extending in an easterly direction for a distance of 23 metres.

h. That the stopping of vehicles be prohibited at any time on the south side of Fisher Avenue, commencing at its intersection with Norwood Street and extending in an easterly direction for a distance of 21.5 metres.

Stop Control

5. Approves that in accordance with Section 4 and Section 10.2 of the Land Transport Rule: Traffic Control Devices 2004 that the western approach of Fisher Avenue at its intersection with Norwood Street be controlled by a Stop Control.

6. Approves that in accordance with Section 4 and Section 10.2 of the Land Transport Rule: Traffic Control Devices 2004 that the eastern approach of Fisher Avenue at its intersection with Norwood Street be controlled by a Stop Control.

7. Revokes any previous resolutions pertaining to traffic controls made pursuant to any bylaw to the extent that they are in conflict with the traffic controls described in resolutions 4 to 6 above.

8. Approves that these resolutions take effect when parking signage and/or road markings that evidence the restrictions described in the staff report are in place (or removed in the case of revocations).

3. Executive Summary Te Whakarāpopoto Matua

3.1 In August 2022 Waihoro Spreydon-Cashmere and Waikura Linwood-Central-Heathcote Community Board approved a number of projects for the Spreydon, Somerfield, Waltham and Beckenham CRAF programme.

3.2 One project in this programme is a package of pedestrian, cycle and minor intersection improvements.

3.3 Norwood Street/Fisher Avenue pedestrian safety is a project identified in this package and includes the following objective:

3.3.1 Install a pedestrian refuge island or similar treatment on Norwood Avenue at its intersection with Fisher Avenue

3.4 To address this objective, it is proposed to:

3.4.1 Remove the existing pedestrian kerb cutdown and tactiles on Norwood Street south of the intersection and install new cutdown and tactiles at the new proposed crossing location.

3.4.2 Install buildouts at the intersection and plant with low level shrubs.

3.4.3 Install new road markings.

3.4.4 Improve stormwater infrastructure to reduce flooding at the intersection.

3.5 The recommended option is to install the above improvements in accordance with Attachment A.

3.6 The recommendations in this report will help achieve the desired community outcome of a well-connected and accessible city through improved road safety.

4. Background/Context Te Horopaki

4.1 CRAF is a funding package from the Treasury for transport projects in Christchurch. The CRAF investment in roading and transport improvements will address condition and safety and access issues. It will act as a catalyst improving safety outcomes and encourage more people to walk, bike or use public transport.

4.2 Pedestrian safety improvements at Norwood Street/Fisher Avenue intersection are in response to providing safe pedestrian access to Beckenham School, Beckenham Park and through the Beckenham area. It also makes permanent a successful trial that has been in place at this intersection for three years as part of the Innovating Streets programme.

4.3 The following related information session/workshops have taken place for the members of the meeting:

Date

Subject

12 August 2022

Confirmation of Spreydon, Somerfield, Waltham and Beckenham Christchurch Regeneration Acceleration Facility (CRAF) programme

https://christchurch.infocouncil.biz/Open/2022/08/JLSB_20220812_AGN_8150_AT.htm

29 August 2024

Spreydon, Somerfield, Waltham, Beckenham CRAF – Project Update

https://christchurch.infocouncil.biz/Open/2024/08/ISWS_20240829_AGN_10060_AT.PDF

Options Considered Ngā Kōwhiringa Whaiwhakaaro

4.4 The following reasonably practicable options were considered and are assessed in this report:

4.4.1 Option 1 – Norwood Street/Fisher Avenue pedestrian safety improvement as shown in Attachment A.

4.4.2 Do nothing.

4.5 The following option was considered but ruled out:

4.5.1 Install a pedestrian refuge island on Norwood Street – this option would require the removal of street trees and landscaping areas to accommodate the space for trafficable lanes. This would also increase the cost of the project.

Options Descriptions Ngā Kōwhiringa

4.6 Preferred Option: Norwood Street/Fisher Avenue – Pedestrian Safety Improvements

4.6.1 Option Description: Pedestrian safety improvements including kerb buildouts, kerb realignment, tactile pavers and road markings.

4.6.2 Option Advantages

· Provides better pedestrian crossing facilities at the intersection.

· Permanently reduces the crossing distance across Norwood Street from 15 metres to 8.6 metres.

· Makes use of some of the existing crossing tactiles and cutdowns from the temporary layout.

· Permanently reduces turning speeds at the intersection by reducing the turning radius.

4.6.3 Option Disadvantages

· Crossing distance is longer than if there was a pedestrian refuge.

4.7 Norwood Street/Fisher Avenue – Do nothing.

4.7.1 Option Description: Keep existing temporary set-up with planter boxes.

4.7.2 Option Advantages

· Keeps a successful trial in place.

4.7.3 Option Disadvantages

· Planter boxes will need replacing in the short term.

· Planting needs replacing as existing plants are dying.

· Deteriorating assets are likely to generate complaints

5. Financial Implications Ngā Hīraunga Rauemi

Capex/Opex Ngā Utu Whakahaere

	Recommended Option	Option 2 – Do nothing
Cost to Implement	$226,000	Nil
Maintenance/Ongoing Costs	Covered by existing maintenance contract	Covered by existing maintenance contract
Funding Source	Spreydon, Somerfield, Waltham, Beckenham CRAF – package of pedestrian, cycle, minor intersection improvements	N/A
Funding Availability	Funds are available	N/A
Impact on Rates	Nil	N/A

6. Considerations Ngā Whai Whakaaro

Risks and Mitigations Ngā Mōrearea me ngā Whakamātautau

6.1 None identified above BAU

Legal Considerations Ngā Hīraunga ā-Ture

6.2 Statutory and/or delegated authority to undertake proposals in the report:

6.2.2 Part 1, Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017 provides Council with the authority to install parking or stopping restrictions by resolution.

6.3 Other Legal Implications:

6.3.1 There is no legal context, issue, or implication relevant to this decision.

Strategy and Policy Considerations Te Whai Kaupapa here

6.4 The required decisions:

6.4.1 Align with the Christchurch City Council’s Strategic Framework.

6.4.2 Are assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy. The level of significance was determined by low level of impact, a temporary arrangement has been in place for three years with no issues and the low number of people affected by the recommended decision.

6.4.3 Are consistent with Council’s Plans and Policies.

6.5 This report supports the Council's Long Term Plan (2024 - 2034):

6.6 Transport

6.6.1 Activity: Transport

· Level of Service: 10.5.1 Limit deaths and serious injury crashes per capita for cyclists and pedestrians - <=12 crashes per 100,000 residents

· Level of Service: 10.5.42 Increase the infrastructure provision for active and public modes - >= 625 kilometres (total combined length)

· Level of Service: 16.0.10 Maintain the perception (resident satisfaction) that Christchurch is a walking friendly city - >=85% resident satisfaction

Community Impacts and Views Ngā Mariu ā-Hāpori

Public Consultation Te Tukanga Kōrerorero

6.7 Beckenham Neighbourhood Association (BNA) were engaged early about the proposed permanent scheme. They are “very happy with the proposal and thanks the Community Board and Council for making progress on this”. BNA shared the consultation and the opportunity to provide feedback with their network.

6.8 Public consultation started on 3 October and ran until 20 October 2024. An email was sent to 40 key stakeholders, including the Beckenham Neighbourhood Association, Beckenham School, identified transport stakeholders and emergency services. The consultation was posted on Beckenham Neighbourhood Facebook group, inviting submissions to the Kōrero mai webpage.

6.9 Consultation documents were delivered to 40 households surrounding the intersection on 3 October 2024.

Summary of Submissions Ngā Tāpaetanga

6.10 Submissions were made by one organisation and 39 individuals. All submissions are available on the Kōrero mai webpage.

6.11 When asked whether they support the plan 72% said ‘yes’ and 7% said ‘somewhat’.

6.12 17 of the 40 submitters (42%) reside on Norwood Street or Fisher Avenue. Of these, 13 were supportive, one was somewhat supportive, and three were not supportive.

6.13 When asked what submitters liked about the plan, the most common reasons given were:

· The layout makes it safer for pedestrians to cross (18)

· The layout slows down vehicles (9)

· The plans look like they will tidy up the temporary solution (6)

6.14 When asked what submitters didn’t like about the plan, the most common reasons given were:

· Work on this is a waste of money (6)

· Upgrades to the intersection are not needed (4)

· Kerb buildouts block visibility (4)

6.15 The decision affects the following wards/Community Board areas:

6.15.1 Waihoro Spreydon-Cashmere-Heathcote Community Board

Impact on Mana Whenua Ngā Whai Take Mana Whenua

6.16 The decisions do not involve a significant decision in relation to ancestral land, a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Mana Whenua, their culture, and traditions.

6.17 The decision is not a matter of interest to Mana Whenua and will not impact on our agreed partnership priorities with Ngā Papatipu Rūnanga.

Climate Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi

6.18 The decisions in this report are likely to:

6.18.1 Contribute positively to adaptation to the impacts of climate change.

6.18.2 Contribute positively to emissions reductions.

6.19 The proposals in this report are unlikely to contribute significantly to adaptation to the impacts of climate change or emissions reductions due to the small scale.

6.20 This is a minor scheme and will not have a significant impact, however it will contribute positively to emission reduction as providing safer pedestrian access to the school and wider area and will encourage more families to walk or bike instead of using a vehicle.

7. Next Steps Ngā Mahinga ā-muri

7.1 If approved staff will progress the scheme to detailed design and construction.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	SSWB CRAF - Fisher Avenue/Norwood Street pedestrian safety improvements - For Board approval	24/2025262	68

In addition to the attached documents, the following background information is available:

Document Name – Location / File Link

Not applicable

Signatories Ngā Kaiwaitohu

Authors

Ann Tomlinson - Project Manager

Hannah Ballantyne - Senior Engagement Advisor

Approved By

Oscar Larson - Team Leader Project Management

Jacob Bradbury - Manager Planning & Delivery Transport

Tony Richardson - Finance Business Partner

Lynette Ellis - Head of Transport & Waste Management

12. Proposed No Stopping Restrictions and pedestrian island - Montreal Street
Reference Te Tohutoro:	24/2204370
Responsible Officer(s) Te Pou Matua:	Peter Rodgers, Transport Network Planner
Accountable ELT Member Pouwhakarae:	Brent Smith, Acting General Manager City Infrastructure

1. Purpose and Origin of the Report Te Pūtake Pūrongo

1.1 The purpose of this report is for the Board to consider no stopping restrictions on Montreal Street adjacent to the Mitre10 Mega development.

1.2 The report was initiated upon the request of the developer.

2. Officer Recommendations Ngā Tūtohu

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1. Receives the information in the Proposed No Stopping and pedestrian island– Montreal St Report.

2. Notes that the decisions in this report are assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3. Approves the installation of a pedestrian island on Montreal Street, as indicated on Attachment A (Brougham Mitre10 Mega, Site Plan, Revision 4, dated 16/10/2024).

4. Revokes any previous resolutions pertaining to traffic controls made pursuant to any bylaw to the extent that they are in conflict with the parking or stopping restrictions described in resolutions 5-6 below.

5. Approves that in accordance with Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017, that the stopping of vehicles be prohibited at any time on the eastern side of Montreal Street, commencing at its intersection with Burke Street, and extending in a southerly direction to its intersection with Brougham Street (SH76) as detailed on Attachment A (Brougham Mitre10 Mega, Site Plan, Revision 4, dated 16/10/2024).

6. Approves that in accordance with Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017, that the stopping of vehicles be prohibited at any time on the western side of Montreal Street, commencing at a point 47 metres south of its intersection with Burke Street, and extending in a southerly direction for a distance of 16 metres, as detailed on Attachment A (Brougham Mitre10 Mega, Site Plan, Revision 4, dated 16/10/2024).

7. Approves that these resolutions take effect when parking signage and/or road markings that evidence the restrictions described in this staff report are in place (or removed in the case of revocations).

3. Executive Summary Te Whakarāpopoto Matua

3.1 Mitre10 Mega proposes to make changes to Montreal Street as per Attachment A, to improve visibility for drivers entering and exiting the new facility, and to improve pedestrian connection to the off-site staff carpark. This will also have benefits for the wider pedestrian network.

3.2 The recommendation is to install the island and No Stopping restrictions as indicated on Attachment A.

4. Background/Context Te Horopaki

4.1 Mitre 10 was granted resource consent in 2022 for a Mitre 10 Mega store on the site bounded by Montreal Street, Orbell Street and Burke Street, including an offsite staff car park on the opposite side of Montreal Street (RMA/2022/3587).

4.2 The consented plan includes a main carpark entrance on Montreal Street, with secondary entrance on Burke St.

4.3 The applicant (Mitre 10 Mega) proposes a pedestrian refuge island, aligned with the main pedestrian through route into Mitre10 Mega.

4.4 The applicant also proposes removal of on-street parking along the frontage of the Mitre10 land, as per the attached plan.

4.4.1 This is in order to provide visibility for the main entrance on Montreal Street and for pedestrians crossing at the island and the staff carpark exit on Montreal Street.

4.5 No other changes to parking restrictions are proposed

4.5.1 The Orbell Street, Burke Street, and SH76 Brougham Street frontages to the new facility will remain unchanged.

4.5.2 Existing unrestricted parking on Montreal Street south of the Mitre10 staff car park, and the P30 immediately south of Burke Street, are also not proposed to change.

Options Considered Ngā Kōwhiringa Whaiwhakaaro

4.6 The following reasonably practicable options were considered and are assessed in this report:

4.6.1 Option 1 (Recommended): Remove parking on Montreal Street east side, south of Burke Street

4.6.2 Option 2 – reduced scope parking removal

4.7 The following option has been considered and discounted

4.7.1 Option 3 – Do nothing. This has been discounted as it does not provide for safe visibility and operation of the Mitre10 entrance and road network

Options Descriptions Ngā Kōwhiringa

4.8 Preferred Option: Option 1 - remove parking on Montreal Street

4.8.1 Option Description: This option involves removing parking on the eastern side of Montreal Street (adjacent to Mitre10 Mega) and some parking in the immediate vicinity of the proposed refuge island.

4.8.2 Option Advantages

· Provides sight distances from the new entrance

· Provides a pedestrian crossing facility

· No cost to Council

· Future proofs the Brougham/Montreal intersection for future signalisation, as planned in NZ Transport Agency’s Brougham Street project, which is currently in design.

4.8.3 Option Disadvantages

· Loss of on-street parking.

4.9 Option 2 – reduced scope of parking removal

4.9.1 Option Description: reduce scope of parking removal, keeping some parking where removal is not required for visibility reasons. This would retain a short length of parking on the east side of Montreal Street, between the Mitre10 entrance and Brougham Street.

4.9.2 Option Advantages

· Retains some on-street parking

4.9.3 Option Disadvantages

· Parking in this location may negatively influence the capacity of the Montreal/Brougham intersection.

· Does not future proof the Brougham/Montreal intersection for future signalisation by NZTA. This may therefore require a further decision of Council if it proceeds

Analysis Criteria Ngā Paearu Wetekina

4.10 Options were analysed with respect to current best practice for visibility, and with reference to the Council’s Suburban Parking Policy.

5. Financial Implications Ngā Hīraunga Rauemi

Capex/Opex Ngā Utu Whakahaere

	Recommended Option	Option 2 – reduced scope parking removal
Cost to Implement - Capital - Operational	$0 $750 for staff time	$0 $750 for staff time
Maintenance/Ongoing Costs	Will be added to and covered by the area maintenance contract	Will be added to and covered by the area maintenance contract
Funding Source	External	External
Funding Availability	N/A	N/A
Impact on Rates	N/A	N/A

6. Considerations Ngā Whai Whakaaro

Risks and Mitigations Ngā Mōrearea me ngā Whakamātautau

6.1 None identified above BAU

Legal Considerations Ngā Hīraunga ā-Ture

6.2 Statutory and/or delegated authority to undertake proposals in the report:

6.2.1 Part 1, Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017 provides Council with the authority to install parking or stopping restrictions by resolution.

6.2.3 The installation of any signs and/or markings associated with traffic control devices must comply with the Land Transport Rule: Traffic Control Devices 2004.

6.3 Other Legal Implications:

6.3.1 There is no other legal context, issue, or implication relevant to this decision.

6.3.2 This specific report has not been reviewed and approved by the Legal Services Unit however the report has been written using a general approach previously approved by the Legal Services Unit, and the recommendations are consistent with the policy and legislative framework outlined in this report.

Strategy and Policy Considerations Te Whai Kaupapa here

6.4 The required decision:

6.4.1 Aligns with the Christchurch City Council’s Strategic Framework.

6.4.2 The recommendations in this report are consistent with the Christchurch Suburban Parking Policy.

6.5 The community engagement and consultation outlined in this report reflect the assessment.

6.6 This report supports the Council's Long Term Plan (2024 - 2034):

6.7 Transport

6.7.1 Activity: Transport

· Level of Service: 10.0.6.1 Reduce the number of death and serious injury crashes on the local road network (DIA 1) - 4 less than previous FY

Community Impacts and Views Ngā Mariu ā-Hāpori

6.8 No specific community consultation has been undertaken as the proposed changes are immediately adjacent to land owned by the applicant (Mitre10) and are considered necessary for safety reasons.

6.9 The decision affects the following wards/Community Board areas:

6.9.1 Heathcote Ward

6.9.2 Waihoro Spreydon-Cashmere-Heathcote Community Board.

Impact on Mana Whenua Ngā Whai Take Mana Whenua

6.10 The decision does not involve a significant decision concerning ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Mana Whenua, their culture and traditions.

6.11 The decision does not involve a matter of interest to Mana Whenua and will not impact on our agreed partnership priorities with Ngā Papatipu Rūnanga.

Climate Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi

6.12 The proposal in this report is unlikely to contribute significantly to adaptation to the impacts of climate change or emissions reductions.

7. Next Steps Ngā Mahinga ā-muri

7.1 If approved, staff will liaise with the developer for the new markings to be installed

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Site Plan - Montreal St no stopping and pedestrian island	24/2207779	74

In addition to the attached documents, the following background information is available:

Document Name – Location / File Link

Not applicable

Signatories Ngā Kaiwaitohu

Author

Peter Rodgers - Transport Network Planner

Approved By

Andy Milne - Team Leader Asset Planning

Jacob Bradbury - Manager Planning & Delivery Transport

13. Urban Forest Planting Plan for the Ōpāwaho Heathcote River - Insitu Planting
Reference Te Tohutoro:	24/1991436
Responsible Officer(s) Te Pou Matua:	Toby Chapman (Urban Forest Manager)
Accountable ELT Member Pouwhakarae:	Andrew Rutledge, Acting General Manager Citizens and Community

1. Purpose and Origin of the Report Te Pūtake Pūrongo

1.1 The purpose of this report is to seek retrospective approval for existing native riparian planting along the Ōpāwaho Heathcote River.

1.2 In addition to planting by the Council and their contractors, Council staff have over many years been working with and supporting volunteer groups to plant public space along the river corridor. Some of the more recent plantings have occurred without the necessary approval, which is now sought.

2. Officer Recommendations Ngā Tūtohu

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1. Receives the information in the Urban Forest Planting Plan for the Ōpāwaho Heathcote River - Insitu Planting Report.

2. Notes that the decision in this report is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3. Approve the in-situ planting of the Ōpāwaho Heathcote River corridor.

3. Executive Summary Te Whakarāpopoto Matua

3.1 Planting by community and school groups has established riparian native planting within existing river-side garden beds, and small extensions to these, in Council parks and reserves over many years.

3.2 This mahi has been supported by Council staff through the supply of plants, tools and in some instances, advice on plant layout. Many of the riparian plantings have been established under the guidance of renowned ecologist Colin Meurk. Community and school groups undertake both the planting and ongoing maintenance of the areas until established.

3.3 More community groups are establishing along the awa, with more extensive areas of native riparian planting being established. A recent review of these community planting projects revealed that some did not receive the proper approvals from the Waihoro – Spreydon – Cashmere – Heathcote Community Board.

3.4 Recently staff received feedback from a small number of members of the public expressing concerns about the planting potentially restricting views of the river. While staff believe the small sections of planting completed so far will have minimal impact on river views, they acknowledge that careful planning is necessary to balance the values of river users.

3.5 Staff are developing a broader planting plan for the Ōpāwaho Heathcote River as part of the Urban Forest Plan. This plan aims to balance integrating planting along the river to support a healthy waterway and increase biodiversity, while maintaining views to the river from the adjacent road and pathways, and accounting for aspects such as CPTED.

4. Background/Context Te Horopaki

4.1 The Ōpāwaho Heathcote River has attracted numerous community, school groups and in some cases individuals, interested in planting native species along the river banks, from the estuary to river source. This has happened at various locations over the years, with some of the older community led planting of the Ōpāwaho Heathcote River located within the King George V Reserve, the Donkey Track and Ernle Clarke Reserve, amongst others.

4.2 More recent areas of riverside community planting include Fifield and Riverlaw Terraces, Farnley Reserve, Hunter Terrace and Cashmere Riverside Reserve, which were undertaken in 2022, 2023 and 2024, assisted by Council staff. These included planting within existing garden beds, extensions to these, or in proximity of Council native plantings undertaken as part of river stabilisation work. In some instances, new native planting areas have been established.

4.3 The Fifield Terrace planting which requires approval, is an extension to Council planting which was undertaken as part of bank stabilisation work, and to support river health and biodiversity. Planting is mostly below street level, with little impact on view lines.

4.4 The Riverlaw Reserve planting is a small extension to well-established native woodland and back swamp planting, and more recent infill planting. The new planting was established in discussion between an immediate neighbour, the community group and Council staff taking into account river views and maintenance requirements. The Riverlaw Reserve is an extensive area of river esplanade with pedestrian path through. As such it is considered a future opportunity for more extensive planting as part of the longer-term planting plan.

4.5 Up-river, a newly formed, enthusiastic community group undertook a small late planting, with the Council supplying plants. The group was inspired to form after they assisted another community group planting down-river. The planting is located within an area of existing trees and some native planting on the upper side of the riverbank. The planting was located to avoid impact on the informal path, allow for future bank stability works if needed and minimise any potential impacts on underground infrastructure. There is significant opportunity for further planting without undue adverse impacts on other interests.

4.6 New planting along Hunter Terrace was undertaken in 2024 by a combined community group and pre-school in association with Council waterways staff, as an extension to the planting along the Donkey Track (to the south). This is with the intention that planting could eventually join with the landscape proposal for Ōmōkihi (South Library). Care was taken in the layout to ensure the retention of the existing informal path, retention of view lines from residential neighbours and safety matters. There is substantial scope for future planting.

4.7 Planting within the Cashmere Riverbank Reserve has had perhaps the most public profile, with the latest planting in September 2024, oppositive Princess Margaret Hospital, approved by the Board in August 2024.

4.8 This planting (Hinau ara) is part of a wider vision of the four bridges that cross the Ōpāwaho Heathcote River, themed to a native tree species endemic to the area. Fairview Bridge (Matai ara), pedestrian bridge opposite Cashmere Valley Reserve (Kowhai ara) and the pedestrian bridge opposite Crichton Terrace (Totara ara), were planted by the Karitane Valley Rōpū between 2022 and 2024 , with the support of Council staff and guidance of ecologist Colin Meurk. Local schools are involved, including in the ongoing maintenance of these areas.

4.9 Retrospective Community Board approval is sought for the Matai, Kowhai and Totara ara.

4.10 For each of the areas, Community and school groups undertake both the planting and ongoing maintenance of the areas until they are established. This includes weeding, mulching and watering.

Options Considered Ngā Kōwhiringa Whaiwhakaaro

4.11 The following options were considered and are assessed in this report:

4.11.1 Approval of planting.

4.11.2 Decline and remove planting.

4.12 The following options were considered but ruled out:

4.12.1 Request consultation – The plantings are establishing well, with minimal adverse public comment. Council staff commentary notes the generally positive feedback received to the planting when on site. Consultation at this stage is not considered a practicable or effective option.

Options Descriptions Ngā Kōwhiringa

4.13 Preferred Option: Retrospective approval of planting.

4.13.1 Option Description: Community Board to grant approval of the planting plans as outlined within the report.

4.13.2 Option Advantages

· Retains trees and native planting that contributes to river health and biodiversity.

4.13.3 Option Disadvantages

· The planting was undertaken without a full plan of the awa and without public consultation.

4.14 Decline and remove planting.

4.14.1 Option Description: Community Board could decline the planting until a more complete plan for the river corridor has been completed including consultation, and request the planting be removed and replaced with turf.

4.14.2 Option Advantages

· The Board will have a deeper understanding of how the planting works fits within the planting for the awa more widely.

· The Board will have a deeper understanding of public opinion for the planting through the results of consultation.

4.14.3 Option Disadvantages

· A considerable amount of community good will, enthusiasm, effort and resource for native regeneration will be lost, including associated biodiversity.

· There will be a cost associated with removing the planting and reestablishing in turf.

Analysis Criteria Ngā Paearu Wetekina

4.15 Contribution to the health of the awa and contribution to biodiversity.

4.16 Retention of the good will and effort of community groups.

5. Financial Implications Ngā Hīraunga Rauemi

Capex/Opex Ngā Utu Whakahaere

	Recommended Option	Option 2 – Removal of planting areas
Cost to Implement	Nil	Unknown but estimated to be in the 10’s of thousands
Maintenance/Ongoing Costs	Nil	Nil
Funding Source	SW Natural Waterways Budget and Urban Forest Budget	Not funded
Funding Availability	Existing	Not funded
Impact on Rates	Nil	unknown

5.1 The planting is in situ and as such there is no further cost related to the existing plants. All ongoing maintenance will be handled by the community and school groups.

5.2 Estimates on option 2 can be developed and returned to the board upon request.

6. Considerations Ngā Whai Whakaaro

Risks and Mitigations Ngā Mōrearea me ngā Whakamātautau

6.1 As the plans had not been publicly consulted and the Council received a small (3) number of complaints from members of the public about the planting (Cashmere Riverside Reserve only).

6.2 Any planting that restricts accessibility can be managed appropriately or removed.

Legal Considerations Ngā Hīraunga ā-Ture

6.3 Statutory and/or delegated authority to undertake proposals in the report:

6.3.1 Council has the delegation to plant trees within the park.

6.4 Other Legal Implications:

6.4.1 There is no legal context, issue, or implication relevant to this decision.

Strategy and Policy Considerations Te Whai Kaupapa here

6.5 The required decision:

6.5.1 Aligns with the Christchurch City Council’s Strategic Framework.

6.5.2 Is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy. The level of significance was determined by the number of properties impacted by the planting and the extent to which it will alter the use of the areas.

6.5.3 Is consistent with Council’s Plans and Policies.

6.6 This planting is in alignment with the City’s Urban Forest Plan, in particular the following objectives:

· Objective 1.1: Grow our urban forest and achieve and maintain canopy cover targets;

· Objective 1.2: Distribute canopy cover equitably, with no ward having less than 15% total canopy cover;

· Objective 2.4: Increase the visibility of native tree species and create ecological corridors.

6.7 This report supports the Council's Long Term Plan (2024 - 2034):

6.8 Parks, Heritage and Coastal Environment

6.8.1 Activity: Ōtākaro Avon River Corridor (OARC)

· Level of Service: 6.8.12.4 Implement and progress the Ōtākaro Avon River Corridor Regeneration Plan (Green Spine) - Council /3rd party collaborations - Align Council and community resources to enable successful implementation of appropriate and approved projects

· Level of Service: 6.8.12.5 Implementation and progress the Ōtākaro Avon River Corridor Regeneration Plan - 3rd party led, Council facilitated investment - Assess and present proposals to governance body as they arise. Facilitate implementation of appropriate and approved initiatives Activity: Parks and Foreshore

· Level of Service: 6.8.2.1 Increasing tree canopy in Parks - A net increase in total number of trees is achieved (1:2 replacement policy), with a minimum of 50% of the trees being medium to very large species

Community Impacts and Views Ngā Mariu ā-Hāpori

6.9 No specific consultation has been undertaken for these planting sites.

6.10 The decision affects the following wards/Community Board areas:

6.10.1 Waihoro Spreydon-Cashmere-Heathcote Community Board

Impact on Mana Whenua Ngā Whai Take Mana Whenua

6.12 The decision involves a matter of interest to Mana Whenua and could impact on our agreed partnership priorities with Ngā Papatipu Rūnanga.

6.13 The planting of native plants along the Ōpāwaho Heathcote River corridor is in alignment with the Mahaanui Management Plan and is in alignment with the Urban Forest Plan.

Climate Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi

6.14 The decisions in this report are likely to:

6.14.1 Contribute positively to adaptation to the impacts of climate change.

6.14.2 Contribute positively to emissions reductions.

6.15 The plantings will result in an increase in canopy cover across the city. As trees sequester carbon, this will have a positive impact on the Councils emissions reduction.

7. Next Steps Ngā Mahinga ā-muri

7.1 If the Community Board retrospectively approves the plantings they will remain in situ.

7.2 If the Community Board does not approve the plantings, staff will work with the community groups and schools to adjust or remove the plantings.

Attachments Ngā Tāpirihanga

There are no attachments to this report.

In addition to the attached documents, the following background information is available:

Document Name – Location / File Link

Not applicable

Signatories Ngā Kaiwaitohu

Author

Josie Schroder - Community Ranger Urban Forest Team

Approved By

Toby Chapman - Manager Urban Forest

Al Hardy - Manager Community Parks

Rupert Bool - Acting Head of Parks

14. Ferrymead Park - Pump Track relocation and upgrade
Reference Te Tohutoro:	24/1494042
Responsible Officer(s) Te Pou Matua:	Kim Swarbrick, Senior Parks & Recreation Planner
Accountable ELT Member Pouwhakarae:	Andrew Rutledge, Acting General Manager Citizens and Community

1. Purpose and Origin of the Report Te Pūtake Pūrongo

1.1 The purpose of this report is for the Waihoro Spreydon-Cashmere-Heathcote Community Board to consider the relocation and upgrade of the Ferrymead Park pump track to the opposite side of the driveway, along with the associated landscaping changes, and relocation of trees.

2. Officer Recommendations Ngā Tūtohu

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1. Receive the information in the Ferrymead Park – Pump Track relocation and upgrade Report.

2. Notes that the decisions in the report are assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3. Approves the relocation of the Ferrymead Park pump track to the opposite side of the driveway (refer 4.3).

4. Approves an upgrade from a dirt track to an asphalt Velosolutions NZ pump track with perimeter landscape planting.

5. Approves the removal of one tree and relocation of two trees as specified in Attachment A.

3. Executive Summary Te Whakarāpopoto Matua

3.1 At the Waihoro Spreydon-Cashmere-Heathcote Community Board meeting on 30 November 2023, the Community Board endorsed a proposal by Christina Freeman (representing Huxster MTB Trust) to upgrade the existing eroded dirt pump track at Ferrymead Park to a sealed Velosolutions NZ pump track. The Community Board requested staff to:

1. Include the redevelopment of the pump track in the relevant plans, and

2. Work alongside the community to expedite the pump track redevelopment project.

3.2 Staff immediately made an addition to include the existing pump track in the Ferrymead Regional Park Development Plan, adopted 14 December 2023.

3.3 A planning review was initiated to determine if the current location was the best site at Ferrymead Park. The outcome of this process identified a better location on the opposite side of the driveway. Changing location allows for a greater distance and larger riparian buffer zone between the estuary edge and the pump track, therefore diminishing the ecological impact from recreational activity.

3.4 The proposal moves the existing pump track site farther from Matuku Environmental Asset Waterway, and the estuary. The vacated site will then be planted with appropriate vegetation species to enhance the buffer corridor between the estuary and recreational activities.

3.5 Staff have worked alongside Huxster and established a partnership approach to delivering the pump track upgrade. Staff will continue to provide planning support and Huxster will undertake fundraising and project management.

4. Background/Context Te Horopaki

4.1 The existing dirt pump track was constructed by Huxster MTB Trust with funding from the Christchurch Earthquake Appeal Trust (CEAT) following a Community Board briefing in 2013. This track was popular for several years but, over time, the condition has deteriorated, maintenance slipped, and it is virtually unusable at present.

4.2 The New Zealand Gazette states the land, at 81 Ferrymead Park Drive, was acquired for the purpose of: recreation ground, stormwater drainage management, and wetland enhancement. Therefore, improving recreational values are a key outcome compatible with the original intention for the site.

4.3 The best way to preserve the estuary ecological outcomes while simultaneously enabling the enhancement of community recreation outcomes, is to move the proposed upgrade to a site directly across the driveway from the existing site (see below).

4.4 Ferrymead Park has a multitude of land use constraints ranging from landfill, flood management zones, Site of Ecological Significance (SES), and Natural Character in the Coastal Environment. The current pump track site is within the SES zone whereas the proposed relocation site is outside of the SES zone.

4.5 The following aerial indicates the Coastal Natural Character and SES Boundaries. The existing pump track site is identified with a blue star. The proposed new pump track site is identified with a red star.

A map of land with a path and a road

Description automatically generated with medium confidence

4.6 The proposed relocation and upgrade of the pump track to a sealed facility will benefit the community and will be available for use by all park visitors, young, old, with any skill level, on any kind of bike, scooter, skateboard, or skates. Please see indicative images below to show the pump track style (Images provided by Velosolutions). The proposed pump track concept is available. Attachment B.

4.7 There is strong community support for the proposed upgrade and letters of support have been received from Ferrymead Bays Football Club, Heathcote Valley Community Association, Sumner Running Club, and Avon-Heathcote Estuary Ihutai Trust. Wider community views have not been sought because there is considerable separation to the nearest neighbours and because it is an upgrade of an existing facility rather than something new.

Options Considered Ngā Kōwhiringa Whaiwhakaaro

4.8 The following reasonably practicable options were considered and are assessed in this report:

4.8.1 Option 1: Approve the proposed relocation and upgrade of the pump track (preferred option).

4.8.2 Option 2: Do nothing, decline the request to upgrade the pump track.

4.9 The following options were considered but ruled out:

· Renew the pump track in the same location

Not feasible: The existing location is within a Site of Ecological Significance

· Relocate the pump track elsewhere within Ferrymead Park.

Not feasible: No other vacant land was suitable.

· Relocate the pump track elsewhere within the wider Ferrymead and Bays area.

Not feasible: All Council owned land between Ferrymead and Sumner was assessed (including red zone land). All sites had insufficient space or more environmental constraints exceeding those applicable to the proposed site (refer 4.4).

Options Descriptions Ngā Kōwhiringa

4.10 Preferred Option: Approve the proposed relocation and upgrade of the pump track.

4.10.1 Option Description: Relocating and constructing an asphalt Velosolutions pump track on the opposite side of the driveway with associated perimeter landscape planting.

4.10.2 Option Advantages

· This is an excellent community partnership opportunity with Huxster MTB Trust.

· Provides a community asset that the Council does not have funding for.

· The current asset is virtually unusable whereas the new asset will be longer lasting being asphalt and will be useable by visitors of all ages and abilities on skates, scooters, skateboards and bikes.

· Attract more visitors to the park.

· The proposal brings the sport and recreation activities on the park closer together.

· The asset relocation and planting will increase the riparian buffer zone between recreation activities and estuary wildlife.

· The vacated site can be levelled out and planted with carefully selected natives to further contribute to the buffer zone.

· Wildlife disturbance is reduced.

· Ecological outcomes are improved.

4.10.3 Option Disadvantages

· The only disadvantage identified is that three trees would be impacted. Two Common Hornbeam (Carpinus betulus), both trees are small (1.6m tall), in good condition, and able to be relocated to the Ferrymead Park entranceway off Bridle Path Road. The Urban Forest budget will cover the relocation cost. One Turkey Oak (Quercus cerris) approximately 5m tall is in good condition and relocatable but unviable to do so due to cost. In keeping with the Council’s Tree Policy, two new trees will be planted at the Ferrymead Park entranceway to offset the loss of the Turkey Oak. Please see Appendix A.

4.11 Option 2: Do nothing, decline the request to upgrade the pump track.

4.11.1 Option Description: The Community Board may determine they will not approve the request to upgrade the pump track.

4.11.2 Option Advantages

· No option advantages have been found with this action.

4.11.3 Option Disadvantages

· Lost partnership opportunity with Huxster who are generously providing a lot of resource to obtain all consents required, fundraising, and project management for construction of the pump track.

· There is no funding allocated in the Long Term Plan 2024-34 to fund an upgrade of the pump track.

· Community would miss out on gaining a hard surface pump track facility that is accessible through all seasons.

· The corridor between the estuary margin and the recreation activities would stay the same as it is currently.

· Lost opportunity to improve the buffer zone with additional planting between the estuary and recreation activities.

Analysis Criteria Ngā Paearu Wetekina

4.12 The options were both considered, and the preferred option was selected due to working with an engaged community group (Huxster) who want to provide a significant recreational facility for the Heathcote and Ferrymead community.

5. Financial Implications Ngā Hīraunga Rauemi

Capex/Opex Ngā Utu Whakahaere

	Recommended Option	Option 2 – do nothing
Cost to Implement	Staff time for: planning, report writing and liaising with Huxster. Consenting costs are to be covered by Council from the Parks Planning Budget.	No cost
Maintenance/Ongoing Costs	No change from current	No change from current cost
Funding Source	Huxster will meet all planting and construction costs for the pump track. Funding grants to be sought from funding organisations such as: Kiwi Gaming, Pub Charity, Boosted Sport, Rata Foundation, and Lotteries etc.	N/A
Funding Availability	N/A	N/A
Impact on Rates	N/A	N/A

6. Considerations Ngā Whai Whakaaro

Risks and Mitigations Ngā Mōrearea me ngā Whakamātautau

6.1 The risks involved in constructing the pump track will be minimised by ensuring it is designed and constructed by a suitably qualified contractor.

6.2 A contaminated land preliminary site investigation (PSI) and detailed site investigation (DSI) are to be undertaken prior to the construction.

6.3 Any findings relating to landfill and/or contamination will be addressed via the consent process.

Legal Considerations Ngā Hīraunga ā-Ture

6.4 Statutory and/or delegated authority to undertake proposals in the report:

6.4.1 The Waihoro Spreydon-Cashmerne-Heathcote Community Board can approve the pump track relocation, upgrade, and tree removals, with the delegations to “approve the location of, and construction of, or alteration or addition to, any structure or area on parks and reserves provided the matter is within the policy and budget set by the Council.”

6.5 Other Legal Implications:

6.5.1 Nil

Strategy and Policy Considerations Te Whai Kaupapa here

6.6 The required decisions:

6.6.1 Align with the Christchurch City Council’s Strategic Framework of Building trust and confidence in the Council through meaningful partnerships and communication, listening to and working with residents.

6.6.2 Is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy. The level of significance was determined by the decision impacting on a low number of residents and a small change to the reserve.

6.6.3 Is consistent with Council’s Plans and Policies.

6.6.4 Activity: Parks and Foreshore

· :

· Parks, Heritage and Coastal Environment

· Activity: Parks and Foreshore

· Level of Service: 6.0.3 Customer satisfaction with the presentation of Community Parks - >=60%

Community Impacts and Views Ngā Mariu ā-Hāpori

6.7 Huxster presented the proposed upgrade to local clubs and community support is high. Ferrymead Football Club and Sumner Running Club, who use the adjacent spaces, are both supportive of the proposal and have written letters of support. Heathcote Valley Community Association and Avon-Heathcote Estuary Ihutai Trust have also endorsed the proposal and written letters of support. Likewise, Mt Pleasant Residents Association indicated their support for the proposal and are in the process of writing a letter of support.

6.8 Wider community views have not been sought as there is considerable separation to the nearest neighbours and there is no change to service levels or facilities from the previously approved Ferrymead Regional Park Development Plan 2023.

6.9 The decision affects the following wards/Community Board areas:

6.9.1 Waihoro Spreydon-Cashmere-Heathcote.

Impact on Mana Whenua Ngā Whai Take Mana Whenua

6.11 The decision does not involve a matter of interest to Mana Whenua and will not impact on our agreed partnerships priorities with Ngā Papatipu Rūnanga.

6.12 The proposal was forward to Te Aporei Whakawhanauga (Treaty Partnerships Team) for comment on 18 October 2024 and no issues were raised with staff.

Climate Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi

6.13 The proposals in this report are unlikely to contribute significantly to adaptation to the impacts of climate change or emissions reductions.

6.14 All materials for construction will be sought locally. Two trees will be relocated to the entrance way of Ferrymead Park. In lieu of the removed Turkey Oak tree, two replacement trees will be planted at the entranceway of Ferrymead Park. Therefore, environmental impact on climate change would be minimal.

7. Next Steps Ngā Mahinga ā-muri

7.1 Staff will continue to work with Huxster to develop an asphalt Velosolutions pump track in the new location.

7.1.1 Huxster will apply for any Resource Consent requirements, but staff will arrange payment for those costs as the asset will become Council owned on completion.

7.1.2 Staff will arrange for relocation of the two Common Hornbeam trees, removal of the Turkey Oak tree and plant two additional trees at the Ferrymead Park entranceway during next planting season.

7.1.3 Huxster will begin their fundraising campaign and submit applications for funding grants.

7.1.4 Staff will arrange a site access agreement and Huxster will project manage the construction phase.

7.1.5 Regional Parks will flatten out the old, eroded dirt pump track and add additional planting to improve the buffer zone between recreation activities and the estuary inhabitants.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Ferrymead Park proposed pump track tree displacements	24/1851658	90
b ⇩	Ferrymead Park Proposed Pump Track Concept Design	24/2042354	91

In addition to the attached documents, the following background information is available:

Document Name – Location / File Link

Not applicable

Signatories Ngā Kaiwaitohu

Author

Kim Swarbrick - Senior Parks & Recreation Planner

Approved By

Kelly Hansen - Manager Parks Planning & Asset Management

Paul Devlin - Manager Regional Parks

Rupert Bool - Acting Head of Parks

15. Disraeli Reserve Art Features Decommissioning Report
Reference Te Tohutoro:	24/1228347
Responsible Officer(s) Te Pou Matua:	Maria Adamski, Senior Parks Asset Planner Jo Grigg, Senior Project Manager
Accountable ELT Member Pouwhakarae:	Andrew Rutledge, Acting General Manager Citizens and Community

1. Purpose and Origin of the Report Te Pūtake Pūrongo

1.1 The purpose of this report is for the Waihoro Spreydon-Cashmere- Heathcote Community Board to recommend to the Council to decommission the Disraeli Reserve Art Features (Artwork) by Ian Lamont and to transfer the Artwork to the artist’s family.

1.2 The report is staff generated due to safety concerns related to extensive corrosion and insufficient structural support throughout the Artwork.

2. Officer Recommendations Ngā Tūtohu

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1. Receive the information in the Disraeli Reserve Art Features Decommissioning Report.

2. Notes that the decision in this report is assessed as medium significance based on the Christchurch City Council’s Significance and Engagement Policy.

3. Recommends to the Council to:

a. Approve decommissioning of the Disraeli Reserve Art Features, and

b. Approve transfer of the Artwork to the artist’s family.

3. Executive Summary Te Whakarāpopoto Matua

3.1 The Artwork, by Ian Lamont, located on Disraeli Reserve in Addington is corroded and has insufficient structural support. The engineering recommendation is to remove the Artwork to ensure public safety.

3.2 Staff are proposing to decommission the Artwork and have the remaining components transferred to the artist’s family for removal.

3.3 The process for incorporating new artwork on the site is detailed in the report.

4. Background /Context Te Horopaki

A group of trees in a row

Description automatically generated

4.1 The Artwork was installed in conjunction with the development of Disraeli Reserve and the Addington Cluster Urban Renewal project in the mid-2000s to enhance the Addington neighbourhood.

4.2 The Artwork was fabricated in 2007 and installed in June 2008.

4.3 The Artwork is made of rusted steel. It consists of a set of nine cabbage trees, ‘Sybil’, and a balustrade section. Sybil holds the ‘maquette’ for the artwork in her right hand.

4.4 The maquette is the artist’s small model of the artwork made to enable visualisation of how the artwork may look and how it might be fabricated.

4.5 At the time of its installation the Artwork had an expected life of 15 to 20 years. It is now 17 years old since fabrication.

4.6 In June 2022, the artworks maintenance team reported concerns with the easternmost cabbage tree. An engineer inspection was carried out in July 2022.

4.7 The Engineering Report (Report) highlighted that moisture was being trapped due to debris accumulation, inadequate internal drainage, and the overlapping steel shell, which created inner lips that retained moisture. This trapped moisture inhibited the formation of a protective rust layer and accelerated corrosion. The corrosion has been further exacerbated by the galvanic reaction between the bolts and the CORTEN steel.

4.8 The Report identified a safety risk of some of the branches falling off in high winds if left to deteriorate, however, due to their distance from the footpath and pedestrian areas the risk of them falling onto someone was deemed low. The internal steel posts would also catch the outer shell to stop them from falling over.

4.9 A follow up inspection was carried out in November 2022 on the easternmost cabbage tree due to it deflecting when pushed, suggesting the internal post was not fixed to the outer shell as was previously thought. The removal of the easternmost cabbage tree was recommended.

4.10 The easternmost cabbage tree was removed in late December 2022. An examination of the internal steel post in January 2023 confirmed it was not connected to the steel shell and it was shorter than expected from the engineering sketches staff had. The section was removed and is in storage.

4.11 Subsequently the Report was updated stating the other sculptures do not pose an immediate risk, but they do have defects which will worsen, and the Artwork should be regularly monitored or removed within the next 12 months.

4.12 Four pieces of the Artwork have been removed from site and are in storage. The remaining components are fenced off for public safety.

4.13 The Council owns the Artwork.

4.14 The Artwork is valued at $138,666.

4.15 The information plaque on the plinth at the eastern entrance to the Reserve includes details of the artwork name, date, and artist.

4.16 If the Council removes the Artwork from public display, the commissioning agreement requires the artist, or artist’s estate on the death of the artist, to be notified in writing.

4.17 The artist, Ian Lamont, recently passed away, and staff have talked to the family about the decommissioning and removal of the Artwork.

4.18 The family wish to retain the Artwork, to distribute amongst family members.

4.19 The only other artwork the Council has in its outdoor artwork collection by Ian Lamont is Poppies over Gallipoli on Anzac Drive which was created in collaboration with Judith Street.

Future artwork on Disraeli Reserve

4.20 Disraeli Reserve was designated as a priority 6 (10 being the highest) site for an artwork on the Artworks Location Prioritization List in the 2004 Artwork in Public Places Five-Year Plan.

4.21 The future options for artwork on Disraeli Reserve are to commission or purchase a new piece of artwork, relocate a piece of artwork, activate the site with temporary artwork in collaboration with SCAPE Public Art or a similar organisation, or do nothing.

4.22 The creation of a new artwork involves initiating a project, defining the scope and brief, commissioning the work, and overseeing its installation.

4.23 Before commencing this process, budget for the project would need to be confirmed. There is currently no funding within Parks capital budget for new artwork, however up to 50% of funding could potentially be sourced through the Public Art Advisory Group.

4.24 The detailed process for commissioning is outlined in the Artworks in Public Places Policy 2002 and varies based on the value of the commission.

4.25 For urban and environmental artwork projects exceeding $20,000, a nominee from the Community Board is appointed to join a community artwork working party. This working party typically comprises specialist staff from various Council departments, including Parks, Community Art, Architectural and Structural Design, the Treaty Partnerships Team (and possibly Whitiora), and Urban Design.

4.26 The Community Board may choose to engage with a community consultation process once the working party has been formed. Depending on the outcomes of the consultation, an appropriate artist commissioning process will then be decided upon; the two most common approaches are an open call for proposals or a limited entry expression of interest process whereby a range of suitable artists are approached to put concepts forward.

4.27 The following related memos/information were circulated to the meeting members:

Date	Subject
31.08.2024	Disraeli Reserve Art Feature “Sybil’ Update

Options Considered Ngā Kōwhiringa Whaiwhakaaro

4.28 The following reasonably practicable options were considered and are assessed in this report:

4.28.1 Decommission and return the Artwork to Ian Lamont’s family.

4.28.2 Decommission and sell the Artwork as is where is or recycle.

4.29 The following options were considered but ruled out:

4.29.1 Do nothing – This is not an option as the Artwork is corroded and unsafe.

4.29.2 Remove and either repair or repurpose the Artwork – this option is not feasible due to extensive corrosion making it irreparable for public display. It is beyond repair.

Options Descriptions Ngā Kōwhiringa

4.30 Preferred Option: Decommission the Artwork and transfer it to the Lamont family.

4.30.1 Option Description: Staff have notified the family of the removal of the Artwork and the family have expressed their desire to have the Artwork returned to them. The family have offered to organise the transport of the artwork from the site to their home. The Council is not obliged to return the artwork to the family. The family would be required to enter into an agreement to prevent the family from on-selling the Artwork and to remove the Artwork at their cost, which the family have indicated they would do.

4.30.2 Option Advantages

· The family would remove and transport the remaining Artwork pieces from on site and from storage at no cost to the Council.

· The site on Disraeli Reserve is made safe.

· The concrete strip plinth becomes available for new, relocated, or temporary artworks or alternative uses.

4.30.3 Option Disadvantages

· The Artwork is no longer on display and will be lost from the Council’s outdoor artwork collection.

· There is a risk that the community perceive the artwork could have been repaired or replaced. However, this can be mitigated through effective communication surrounding the unsafe nature of the Artwork, which is nearing the end of its design life.

4.31 Decommission and sell the Artwork as is where is or recycle it.

4.31.1 Option Description: – Remove the Artwork from the site and sell as is where is or recycle it through a metals merchant.

4.31.2 Option Advantages

· The site on Disraeli Reserve is made safe.

· The concrete strip plinth becomes available for new, relocated, or temporary artworks or alternative uses.

· There may be a financial return from the sale to scrap metal recycling to offset costs of disposal.

4.31.3 Option Disadvantages

· The Artwork is no longer on display and will be lost from the Council’s outdoor artwork collection.

Analysis Criteria Ngā Paearu Wetekina

4.32 The options presented were assessed considering the Artwork in Public Places Policy, the internal Asset Disposal Policy (ADP), public safety, and the Lamont family’s wishes.

5. Financial Implications Ngā Hīraunga Rauemi

Capex/Opex Ngā Utu Whakahaere

	Recommended Option - Transfer to the family	Option 2 - Dispose
Cost to Implement	Estimated $500 for temporary fencing until the Artwork is removed Cost of removal would be the responsibility of the family	Estimated $500 for temporary fencing until the Artwork is removed Balance of any removal costs that exceed sale of the scrap metal
Maintenance/Ongoing Costs	Nil	Nil
Funding Source	Parks Operational Budget	Parks Operational Budget
Funding Availability	Yes	Yes
Impact on Rates	Nil	Nil

6. Considerations Ngā Whai Whakaaro

Risks and Mitigations Ngā Mōrearea me ngā Whakamātautau

6.1 Leaving the Artwork on site is a safety risk.

6.2 This can be eliminated by removing the Artwork from the site.

6.3 The risk is currently mitigated by the removal of the cabbage trees that pose a high risk and fencing of the remaining cabbage trees.

Legal Considerations Ngā Hīraunga ā-Ture

6.4 Statutory and/or delegated authority to undertake proposals in the report:

6.4.1 There is no delegation for the decommissioning of artworks in the delegation register therefore the decision sits with the Council.

6.4.2 The delegation’s register does not align with the ADP, as the delegations register stipulates that all asset disposals must comply with the Long-Term Plan (LTP).

6.4.3 The Artwork has not been identified in the LTP for renewal.

6.4.4 The ADP process does not allow for transfer to the family. Therefore, the Council is required to decide if the Artwork is to be transferred to the family or not.

6.4.5 If it is decided not to transfer the Artwork to the family, then the disposal would be in accordance with the ADP. That is, it is sold or recycled.

6.5 Other Legal Implications:

6.5.1 The Artwork in Public Places Policy and the commissioning agreement do not prevent the return of the Artwork to the family.

6.5.2 An agreement will be entered into with the family to transfer the Artwork to them for a nominal ($1.00) value and prevent the family from on-selling the Artwork.

Strategy and Policy Considerations Te Whai Kaupapa here

6.6 The required decision:

6.6.1 Aligns with the Christchurch City Council’s Strategic Framework. In particular being an inclusive and equitable city that puts people at the centre by ensuring their safety and wellbeing.

6.6.2 Is assessed as medium significance based on the Christchurch City Council’s Significance and Engagement Policy. The level of significance was determined by the removal of the Artwork having a social/cultural impact with its loss from a prominent site. There is the opportunity to engage with Whitiora in a new artwork.

6.6.3 Is consistent with Council’s Plans and Policies.

· The Artwork in Public Places Policy where the Council has the flexibility to de-commission any artwork that requires a high level of maintenance and repair.

· The Artist’s Commissioning Agreement where the artist or artist’s estate, on the death of the artist, is notified in writing.

6.6.4 The decommissioning of the Artwork does not comply with the ADP as it has not been identified in the LTP for disposal or renewal.

6.7 This report supports the Council's Long Term Plan (2024 - 2034):

6.8 Parks, Heritage and Coastal Environment

6.8.1 Activity: Parks Heritage Management

· Level of Service: 6.9.1.5 Resident satisfaction with presentation and maintenance of Public Artworks, Monuments, and Artefacts - >=65%

Community Impacts and Views Ngā Mariu ā-Hāpori

6.9 The artist’s estate has been contacted and they have expressed an interest in the Artwork being returned to the family.

6.10 The Christchurch Art Gallery Te Puna o Waiwhetū has declined the offer to include the maquette in its collection, however, they have advised that the Artwork should be photographically documented for record-keeping purposes.

6.11 The decision affects the following wards/Community Board areas:

6.11.1 Waihoro Spreydon-Cashmere- Heathcote Community Board.

6.12 The Community Board has expressed interest in understanding the process for installing a new artwork.

Impact on Mana Whenua Ngā Whai Take Mana Whenua

6.13 The decision does not involve a significant decision in relation to ancestral land, a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Mana Whenua, their culture, and traditions.

6.14 The decision does not involve a matter of interest to Mana Whenua and will not impact on our agreed partnership priorities with Ngā Papatipu Rūnanga.

6.15 No consultation was undertaken with Mana Whenua to select and install the Artwork therefore they consider the removal is of no interest.

6.16 If a replacement artwork is to be commissioned, Whitiora have an interest in participating in the early stages of the commissioning process.

Climate Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi

6.15 The proposals in this report are unlikely to contribute significantly to adaptation to the impacts of climate change or emissions reductions.

6.16 Removing the Artwork and transferring it to the Lamont family prevents it from ending up in landfill. Transporting the Artwork will produce emissions, however, this is a minor impact and would be incurred if alternative options were chosen.

7. Next Steps Ngā Mahinga ā-muri

7.1 Photographically document the Artwork.

7.2 Transfer the Artwork to the Lamont family for removal.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Internal or External Memos Disraeli Reserve Art Feature 'Sybil' update 31 August 2024 Report	24/1412617	100

In addition to the attached documents, the following background information is available:

Document Name – Location / File Link

Not applicable

Signatories Ngā Kaiwaitohu

Authors

Maria Adamski - Senior Parks Asset Planner

Jo Grigg - Senior Project Manager

Approved By

Kelly Hansen - Manager Parks Planning & Asset Management

Wolfgang Bopp - Director Botanic Gardens & Garden Parks

Rupert Bool - Acting Head of Parks

16. Waihoro Spreydon-Cashmere-Heathcote 2024/25 Discretionary Response Fund Neighbours Day Aotearoa - Waltham Connector, Youth and Cultural Development - House of Hoopz & Pioneer Pool Parties
Reference Te Tohutoro:	24/2101149
Responsible Officer(s) Te Pou Matua:	Shanelle Temaru-Ilalio, Community Development Advisor
Accountable ELT Member Pouwhakarae:	Andrew Rutledge, Acting General Manager Citizens and Community

1. Purpose and Origin of the Report Te Pūtake Pūrongo

1.1 The purpose of this report is for the Waihoro Spreydon-Cashmere-Heathcote Community Board to consider an application for funding from its 2024-2025 Discretionary Response Fund from the organisation listed below.

Funding Request Number	Organisation	Project Name	Amount Requested	Amount Recommended
00068464	Neighbours Day Aotearoa Charitable Trust	Waltham Community Connector Wages	$9,500	$9,500
00068513	Youth and Cultural Development Society Incorporated	House of Hoopz (Hoon Hay) and Fresh Pool Parties (Pioneer)	$10,000	$10,000
0068494	Addington Farm	Soil testing at Addington Park	$1,104	$1,104

1.2 There is currently a balance of $81,344 remaining in the fund.

2. Officer Recommendations Ngā Tūtohu

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1. Receives the information in the Waihoro Spreydon-Cashmere-Heathcote 2024/25 Discretionary Response Fund Neighbours Day Aotearoa - Waltham Connector, Youth and Cultural Development - House of Hoopz & Pioneer Pool Parties Report.

2. Notes that the decisions in this report are assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3. Makes a grant of $9,500 from its 2024/25 Discretionary Response Fund to Neighbours Day Aotearoa Charitable Trust towards the costs associated with salary/wages for a Waltham Community Connector.

4. Makes a grant of $10,000 from the 2024/25 Discretionary Response Fund to Youth and Cultural Development for costs associated with a House of Hoops event and four pool parties at Pioneer Pool.

5. Makes a grant of $1,104 from the 2024/25 Discretionary Response Fund to Addington Farm for costs associated with soil testing at Addington Park.

3. Key Points Ngā Take Matua

Strategic Alignment Te Rautaki Tīaroaro

3.1 The recommendations above are aligned to the Council's Strategic Framework and in particular the strategic priorities of a Collaborative and Confident City and A Cultural Powerhouse City. The projects also align with the Te Haumako Te Whitingia Strengthening Communities Together Strategy.

Decision Making Authority Te Mana Whakatau

3.2 The Community Board has the delegated authority to determine the allocation of the Discretionary Response Fund for each community.

3.3 Allocations must be consistent with any policies, standards or criteria adopted by the Council.

3.4 The Fund does not cover:

· Legal challenges or Environment Court challenges against the Council, Council Controlled organisations, or Community Board decisions.

· Projects or initiatives that change the scope of a Council project or that will lead to ongoing operational costs to the Council (though Community Boards can recommend to the Council that it consider a grant for this purpose).

Assessment of Significance and Engagement Te Aromatawai Whakahirahira

3.5 The decisions in this report are assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3.6 The level of significance was determined by the number of people affected and/or with an interest.

3.7 Due to the assessment of low significance, no further community engagement and consultation is required.

Discussion Kōrerorero

3.8 At the time of writing, the balance of the 2024/25 Discretionary Response Fund is as below.

Total Budget 2024/25	Granted To Date	Available for allocation	Balance If Staff Recommendation adopted
$126,010	$44,666	$81,344	$60,740

3.9 Based on the current Discretionary Response Fund criteria, the applications listed above are eligible for funding.

3.10 The attached Decision Matrix provides detailed information for the applications. This includes organisational details, project details, financial information, and a staff assessment.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Decision Matrix - Neighbours Day Aotearoa - Waltham Community Connector	24/2106482	106
b ⇩	Decision Matrix - YCD - House of Hoopz/Pioneer Pool Parties	24/2127484	107
c ⇩	Decision Matrix - Addington Farm - Soil testing at Addington Park	24/2134557	108

Signatories Ngā Kaiwaitohu

Author	Shanelle Temaru-Ilalio - Community Development Advisor
Approved By	Jess Garrett - Manager Community Governance, Spreydon-Cashmere-Heathcote

17. Waihoro Spreydon-Cashmere-Heathcote Community Board Area Report - December 2024
Reference Te Tohutoro:	24/1968592
Responsible Officer(s) Te Pou Matua:	Jess Garrett, Waihoro Spreydon-Cashmere-Heathcote Community Governance Manager
Accountable ELT Member Pouwhakarae:	Andrew Rutledge, Acting General Manager Citizens and Community

1. Purpose of Origin of the Report Te Pūtake Pūrongo

1.1 This report provides the Board with an overview of initiatives and issues current within the Community Board area.

1.2 This is a monthly staff-generated report.

2. Officer Recommendations Ngā Tūtohu

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1. Receives the information in the Waihoro Spreydon-Cashmere-Heathcote Community Board Area Report - December 2024 Report.

3. Community Support, Governance and Partnership Activity

3.1 Community Governance Projects

Activity	Detail	Timeline	Strategic Alignment
Community Service Awards 2024	Award recipients and their nominators were invited to attend an awards ceremony that was combined with the Board's end of year celebrations at South Library and Service Centre.	28 November 2024	Strengthening Communities Together Strategy
Half-Court Basketball Project	The half-court basketball project at Cornelius O’Connor Reserve in Addington is progressing, the landscape plan was approved by the Board on 10 October 2024. Plans to begin the construction of the court in the last week of November.	Ongoing	Strengthening Communities Together Strategy
Sumner Green and Skate Opening Event	Sumner Green and Skate event will take place at 26a Nayland Street, Sumner. The event will now be held on Saturday 30 November, 7am-6pm.	30 November 2024	Strengthening Communities Together Strategy.
Summer with your neighbours	Successful applicants of the 2024/25 Summer with your neighbours were advised in September. They are hosting their gatherings from 26 October through to 31 March. Reimbursements to be sent in by 11 April 2025.	11 April 2025	Strengthening Communities Together Strategy
Hoon Hay Fiesta	The Hoon Hay Fiesta was unfortunately cancelled due to adverse weather conditions. The community still came together to share some kai at Te Kōmanawa Rowley School, which kindly hosted the food stalls outside the hall veranda.	Completed	Strengthening Communities Together Strategy. Community Board Project
Age Friendly Spreydon Cashmere Heathcote	The survey runs to the end of November. This may be extended into December as 200 surveys are needed to create a profile of how Age Friendly the neighbourhoods of Spreydon, Cashmere and Heathcote are. To date, 188 forms have been returned. The group had an afternoon tea prior to their meeting on Monday 18 November to thank Helene Mautner for all the work and time she has given to this project. Past members were also invited. Helene Mautner, far left.	Ongoing	Strengthening Communities Together Strategy

3.2 Community Funding Summary

3.2.1 Community Board Discretionary Response Fund 2024/25 – as of 22 November 2024:

· Discretionary Response Fund balance for 2024/25 is $81,344.00

· Youth Achievement and Development Fund balance is $4,250.00

· The Off the Ground Fund balance is $1,810.00

· The Shape Your Place Toolkit Fund balance is $2,000.00

The 2024/25 Discretionary Response Fund Spreadsheet as of 22 November 2024 is attached for record purposes.

3.2.2 Youth Development Fund Applications

The following Youth Development Fund application has been approved since the last Area Report:

Name	Event	Amount
Nicolae Didenco	National Youth Brass Band	$150

The Youth Development Fund Decision Matrix is attached for record purposes.

Report back to the Community Board:

Name | Event | Photos

Haneen-Aleyna Binte Husaini, Sweet Adelines 76^th Annual Convention, Kansas City

The whole convention opened my eyes to the international aspect of the competition and the spirit of the people. Being in the same hotel as the majority of the other SA members from around the world meant that we saw them frequently and talked to them if we had the time. This was an unexpected highlight of my trip, but an experience that I will keep close. After the shows, people from all over (e.g. Scotland, USA, UK, Sweden, Canada, etc) would come to us because of our Christchurch city chorus shirts and talk to us about our songs. That sportsmanship, even though many of them had not made it to finals, will forever open my eyes to the kindness circulating throughout the world during some dark times. A group of women performing on stage

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The funding received from the community board contributed to the training leading up to semi-finals and finals, which gained us 5^th place in the international competition and double standing ovations during the semi-finals. These performances were like no other I had ever seen, much less performed. It had showed me the importance of hard work and community, as well as increasing pride for my country. Realising that the city I call home is also home of such a renowned chorus. I genuinely hope that more people, who are able to, join the loving world of Sweet Adelines and get to experience what I did at such a young age. Seeing the other quartets, choruses, and queens of harmony were awe-inspiring. I hope to continue singing in whatever stage of life and return to a chorus when my studies are all said and done.

3.2.3 Off the Ground Fund Applications

The following Off the Ground Fund application has been approved since the last Area Report:

Name	Event	Amount
William Le Heux	Resources to paint a second mural in Addington	$300

The Off the Ground Fund Decision Matrix is attached for record purposes.

3.2.4 Strengthening Communities Funding (SCF)

Report back to the Community Board:

Name | Event | Photo

St Martins Community Library, Strengthening Communities Funding (SCF)

The St Martins Community Library has used the SCF grant to purchase new sturdy bookends and book stands. This has helped improve the accessibility and organisation of the space and creates a welcoming environment for readers by displaying books in an attractive and easy-to-browse manner.

3.3 Participation in and Contribution to Decision Making

3.3.1 Report back on other Activities contributing to Community Board Plan [for items not included in the above table but are included in Community Board Plan]

· The Waihoro Spreydon-Cashmere-Heathcote 2023-25 Community Board Plan was adopted by the Board at their meeting in May 2023 and can be found online here.

· The Biannual Monitoring Report, showing Progress on the Community Board Plan, as of November 2024 is attached or can also be found online here.

3.3.2 Council Engagement and Consultation.

· Proposed changes to the Dog Control Bylaw and Policy 2024 are open until 15 December 2024.

· Proposed changes to the Trade Waste Bylaw 2025 are open until 12 January 2025.

· Proposed updates to our Parks and Reserves Bylaw 2025 is open for feedback until 15 December 2024.

· Sumner Beach Bar has put in a proposal for a building extension, feedback is open until 3 December 2024; the Board will make a decision in February/March 2025.

· The Christchurch Yacht Club has put forward a proposal for building works that is open for feedback until 3 December 2024; the Board will make a decision in February/March 2025.

· Proposed plan to make Lyttelton Street safer and more accessible for children and cyclists is open for consultation from 11 to 29 September 2024 which will help inform a decision by the Board in April 2025.

· A proposal to award a ten-year lease of Sumnervale Reserve to the Sumner Valley Riding School was open for feedback from 23 September to 22 October, with the Board considering the staff recommendation in February/March 2025.

· Proposed plan on the Simeon Street crossing improvements. Consultation was open from 25 September through to 13 October; the Board will make a decision in February 2025.

· Temporary safety improvements were installed at Norwood Street and Fisher Avenue intersection in 2021, with a view to make these permanent. Feedback was open from 3 to 20 October on the proposed plans to inform the Board decision in December 2024.

· A proposed plan for safety and accessibility improvements on Selwyn Street was opened for consultation from 16 October to 3 November; the Board will make a decision in March 2025.

· Targeted consultation took place from 20 September to 6 October with residents of Sefton Place to understand if there's any feedback on the plan to renew it.

3.4 Governance Advice

3.4.1 Public Forum – The Board received the following public forum presentations at its 14 November meeting and its Community Open Forum on 7 November 2024:

· Members from the Ōpāwaho Heathcote River Network and Lower Cashmere Residents’ Association presented to the Board regarding the results of a survey of Ashgrove Terrace residents and proposed recommendations in relation to car parking and pedestrian safety.

· The Council Youth and Multiculture portfolio holder provided an update to the Board.

· A representative of the Mokihi Community Garden provided an update to the Board.

3.4.2 Deputations – The Board received the following deputations at its 14 November 2024 meeting:

· Representatives from the Coastal Access Group presented to the Board regarding the Options for land known as Pt RS309 Decision Report.

· Chair of the Avon-Heathcote Estuary Ihutai Trust, joined by Board member and Ex-Chair and the Chair of the Te Ihutai Ahuwhenua Trust to present to the Board regarding the Options for land known as Pt RS309 Decision Report.

· Owners of land subject to the Pt RS309 Decision Report, addressed the Board regarding the land known as RS309 and their experiences as adjacent landowners.

· Six individual residents of Richmond Hill Road each presented to the Board regarding the Richmond Hill Road - Proposed No Stopping Restrictions report.

· Representatives of the Richmond Hill Residents Group addressed the Board regarding Richmond Hill Road - Proposed No Stopping Restrictions report.

3.4.3 Correspondence – The Board received the following correspondence during the month of November:

· Halswell Residents Association wrote to the Board with an update on their meeting with the Ministry of Education.

3.4.4 Information Sessions/Workshops – The Board received the following information sessions/workshops in October 2024:

· Three Waters Programme

· Development of a Local Alcohol Policy – process and progress

· Cave Rock Signal Mast Lights Consultation

· Smart Christchurch Programme Update

· Spreydon, Somerfield, Waltham, Beckenham Christchurch Regeneration Acceleration Facility project

· Southern Lights Major Cycleway – Feedback on design options

· Transport Programmes

4. Advice Provided to the Community Board Ngā Kupu Tohutohu ka hoatu ki te Poari Hapori

4.1 Customer Service Request Report – A report on open and completed tickets (requests for service) in October 2024 is attached.

4.2 Attached Memos include:

· Licence to Occupy 2 Esplanade, Sumner

· Vernon Terrace Toilet Renewal

· Notice of Public Engagement – 25 Esplanade, Sumner

· Relocation of Opawa Children's Library

4.3 At its Meeting on 14 September 2023, the Board agreed to request staff investigate concerns about rubbish from alcohol consumption being left in the car park Addington Park and provide advice on measures that can be implemented to address this including the feasibility of locking the car park and the toilet block be locked overnight. Staff advised: Toilets have been locked. The gate to the public carpark has remained open. We will continue to monitor the site.

4.4 At its Meeting on 12 September 2024, from the public forum – community native re-forestation on Westmorland slopes the Board referred the issues raised during the presentation to staff for investigation. Staff responded that the Project Manager, Stormwater & Waterways will contact the Manager Regional Parks to discuss potential support to the Group from the Stage 1 project or the wider PHESC programme, from which they will provide input to the report back to the Community Board.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	2024/25 Waihoro Discretionary Response Fund as at 22 November 2024	24/2114645	117
b ⇩	Decision Matrix - YDF - Nicolae Didenco	24/2128735	118
c ⇩	Decision Matrix - OTGF - William Le Heux	24/2128688	119
d ⇩	Waihoro Community Board Plan Biannual Monitoring Report - November 2024	24/2129295	120
e ⇩	Customer Service Request Report - October 2024	24/2128689	128
f ⇩	Memo - Licence to Occupy, 2 Esplanade	24/2128738	129
g ⇩	Memo - Vernon Terrace Toilet Renewal	24/2128741	133
h ⇩	Memo - Notice of Public Engagement – 25 Esplanade, Sumner	24/2129296	136
i ⇩	Memo - Relocation of Opawa Children's Library	24/2129297	138

Signatories Ngā Kaiwaitohu

Authors

Jane Walders - Support Officer

Heather Davies - Community Development Advisor

Nime Ah Kam-Sherlock - Community Recreation Advisor

Shanelle Temaru-Ilalio - Community Recreation Advisor

Jonathon Jones - Community Board Advisor

Approved By

Jess Garrett - Manager Community Governance, Spreydon-Cashmere-Heathcote

Matthew McLintock - Manager Community Governance Team

John Filsell - Head of Community Support and Partnerships

18. Port Hills / Ngā Kohatu Whakarakaraka o Tamatea Pōkai Whenua Vision Document
Reference Te Tohutoro:	24/2187955
Responsible Officer(s) Te Pou Matua:	Megan Carpenter, Team Leader Parks Recreation & Planning Paul Devlin, Manager Regional Parks Jenn Benden, Xyst Ltd
Accountable ELT Member Pouwhakarae:	Andrew Rutledge, Acting General Manager Citizens and Community

1. Purpose and Origin of the Report Te Pūtake Pūrongo

1.1 The purpose of this information session is to introduce to the Waihoro Spreydon-Cashmere-Heatchote Community Board a project to create a vision document for the publicly accessible land on the Port Hills / Ngā Kohatu Whakarakaraka o Tamatea Pōkai Whenua.

1.2 The Council requested in 2022-23 Annual Plan that funding be considered for the Port Hills Management Plan (CAPL/2022/00045).

1.3 We have engaged Xyst Ltd to work with Council to develop the Vision Document.

2. Officer Recommendations Ngā Tūtohu

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1. Receives the information in the Port Hills / Ngā Kohatu Whakarakaraka o Tamatea Pōkai Whenua Vision Document Report.

3. Background/Context Te Horopaki

3.1 The vision document for the Port Hills will be a collaborative effort, developed in partnership with mana whenua and in consultation with relevant and willing landowners and managers, with its key purpose to establish a shared vision that coordinates the development, use, and management of publicly accessible areas on the Port Hills.

3.2 The document will identify values for different areas of the hills, considering climate resilience, natural features, cultural heritage, recreational opportunities, and ecological significance. This comprehensive evaluation will ensure that the vision document reflects a nuanced understanding of the area's unique characteristics and diverse stakeholder interests.

3.3 In addition, the vision document will establish appropriate levels of development and use, striking a balance between the need for public access and enjoyment and the imperative to protect and preserve the natural environment and cultural values. This balance will be informed by an evidence-based approach that considers the long-term sustainability of the Port Hills, while ensuring that the document remains adaptable and responsive to changing circumstances.

3.4 The vision document does not replace day to day existing relationships and partnerships.

3.5 The plan will encompass the area between Godley Head and Gebbies Pass (refer Attachment A for a draft map). The document will address all publicly accessible land which is in public or private ownership, pending agreement from the landowner.

3.6 Reserve Management Plans and landscape plans will likely follow the Vision Document and will provide more specific details and gain feedback from the wider community. The development of any Reserve Management Plan will only be for Council owned or managed reserves.

Waihoro Spreydon-Heathcote-Cashmere Community Board Plan 2023-25

3.7 Te Waihoro Spreydon-Cashmere-Heathcote Community Board included the following in their Community Board Plan 2023-25

Ki uta ki tai – from the hills to the sea

3.8 Why this matters:

· Urban Christchurch sits on a ‘green foundation’ created by the geography of the Port Hills (Te Poho o Tamatea), the Ōpāwaho Heathcote River and the Ihutai Estuary, the great majority of which lie in the board area. The appreciation, protection and enhancement of this taonga is paramount to us.

· It is important to the board that there is a holistic, whole catchment approach to our environment. This will mitigate unforeseen consequences from interventions (upstream or downstream) into the wider environment, which is a single ecosystem.

3.9 What the Board will do:

3.9.1 Advocate for the development of an overarching Port Hills Management Plan that includes:

· Protection and enhancement

· Recreational amenity

3.10 • Speed management and parking.<enter text>.

4. Considerations Ngā Whai Whakaaro

4.1 To ensure the vision document is clear and concise, it is proposed to be a high-level visionary document. We want to avoid the project becoming too detail focused as this will increase not only the cost, but also whether the project is adaptable and fit for purpose.

4.2 We want to ensure that the Port Hills Plan is embraced by key stakeholders (land management groups) as they are key to the success of this project. We will ensure that their views are adequately considered and that they are involved throughout the project.

5. Next Steps

5.1 Ongoing partnership with Te Hapū o Ngāti Wheke Rūnanga and Whitiora (representing Ngāi Tūāhuriri Rūnanga)

· November 2024 – Brief the Waihoro Spreydon-Cashmere-Heathcote Community Board, Waipuna Halswell-Hornby-Riccarton Community Board and the Te Pātaka o Rākaihautū Banks Peninsula Community Board.

· Early 2025 meetings with key stakeholders (landowners) to understand values, use, issues, and aspirations.

· Mid to late 2025 – Prepare Draft Port Hills Vision Document.

· Early 2026 - Consultation on Draft Port Hills Vision

5.2 To be confirmed – Timeframes to prepare Reserve Management Plans for Council owned and managed reserves.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Port Hills Vision Document - Draft Scope Map - February 2024	24/202038	144

In addition to the attached documents, the following background information is available:

Document Name – Location / File Link

Not applicable

Signatories Ngā Kaiwaitohu

Author

Megan Carpenter - Team Leader Parks & Recreation Planning

Approved By

Kelly Hansen - Manager Parks Planning & Asset Management

Paul Devlin - Manager Regional Parks

Rupert Bool - Acting Head of Parks

ITEM NO.	GENERAL SUBJECT OF EACH MATTER TO BE CONSIDERED	SECTION	SUBCLAUSE AND REASON UNDER THE ACT	PLAIN ENGLISH REASON	Potential Release Review Date and Conditions
21.	Public Excluded Waihoro Spreydon-Cashmere-Heathcote Community Board Minutes - 14 November 2024			Refer to the previous public excluded reason in the agendas for these meetings.