Agenda of Te Pātaka o Rākaihautū Banks Peninsula Community Board

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Te Pātaka o Rākaihautū

Banks Peninsula Community Board

Open Minutes

Date: Monday 11 August 2025

Time: 10.02 am

Venue: Wairewa Little River Boardroom, 4238 Christchurch Akaroa Road, Wairewa Little River

Present

Meeting Chairperson

Members

Nigel Harrison

Tyrone Fields

Jillian Frater

Asif Hussain

Cathy Lum-Webb

Principal Advisor

Penelope Goldstone

Manager Community Governance

Tel: 941 5689

penelope.goldstone@ccc.govt.nz

Meeting Advisor

Liz Beaven

Community Board Advisor

Tel: 941 6601

liz.beaven@ccc.govt.nz

Website: www.ccc.govt.nz

Part A Matters Requiring a Council Decision

Part B Reports for Information

Part C Decisions Under Delegation

Karakia Tīmatanga

Whakataka te hau ki te uru

Whakataka te hau ki te tonga

Kia mākinakina ki uta

Kia mātaratara ki tai

E hī ake ana te atakura

He tio, he huka, he hauhūnga

Tīhei mauri ora

Cease the winds from the west
Cease the winds from the south
Let the breeze blow over the land
Let the breeze blow over the ocean
Let the red-tipped dawn come with a sharpened air.
A touch of frost, a promise of a glorious day.

The agenda was dealt with in the following order.

1. Apologies Ngā Whakapāha

Part C

Community Board Resolved BKCB/2025/00053

That the apologies from Lyn Leslie and Howard Needham for absence be accepted and the apology from Asif Hussain for lateness be accepted.

Tyrone Fields/Cathy Lum-Webb Carried

2. Declarations of Interest Ngā Whakapuaki Aronga

Part B

Cathy Lum-Webb declared an interest in Item 9 - 2025/26 Te Pātaka o Rāikaihautū Banks Peninsula Strengthening Communities Applications in relation to the Cass Bay Residents’ Association application.

3. Confirmation of Previous Minutes Te Whakaāe o te hui o mua

Part C

Community Board Resolved BKCB/2025/00054

That the minutes of Te Pātaka o Rākaihautū Banks Peninsula Community Board meeting held on Monday, 7 July 2025 be confirmed.

Jillian Frater/Cathy Lum-Webb Carried

4. Public Forum Te Huinga Whānui

Part B

There was no public forum.

5. Deputations by Appointment Ngā Huinga Whakaritenga

Part B

There were no deputations by appointment.

6. Presentation of Petitions Ngā Pākikitanga

Part B

There was no presentation of petitions.

Asif Hussain joined the meeting at 10.07am during consideration of Item 7 – Reserve Committee Meeting minutes.

7. Reserve Committee Meeting Minutes

Community Board Resolved BKCB/2025/00055 Original Officer Recommendations accepted without change

Part B

That Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Receive the minutes of the following Reserve Committees:

a. Lyttelton Reserves Committee 7 July 2025 Unconfirmed Minutes.

b. Allandale Reserve Committee 27 July 2025 Unconfirmed Minutes.

c. Duvauchelle Reserve Committee 21 July 2025 Unconfirmed Minutes.

Tyrone Fields/Cathy Lum-Webb Carried

8. Akaroa Recreation Grounds Banks Peninsula Sports and Recreation Incorporated - Request for a Storage Container

Community Board Resolved BKCB/2025/00056 Original Officer Recommendations accepted without change

Part C

That Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Receives the information in the Akaroa Recreation Grounds Banks Peninsula Sports and Recreation Incorporated - Request for a Storage Container Report.

2. Notes that the decision in this report is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3. Approves the installation of a storage container within the existing lease area of Banks Peninsula Sports and Recreation Incorporated at Akaroa Recreation Ground as shown in Attachment A attached to the meeting agenda report.

4. Notes that the proposal would require modification of the lease plan in a variation.

5. Requests that the Manager Property Consultancy do all things necessary and make any decisions at his sole discretion that are consistent with the intent of this report to implement the resolutions above including approving final container design, completing lease amendment, and administering the terms and conditions of the lease.

6. Notes that approval is subject to Banks Peninsula Sports and Recreation Incorporated obtaining relevant resource and building consents/exemptions.

Asif Hussain/Tyrone Fields Carried

9. 2025/26 Te Pātaka o Rāikaihautū Banks Peninsula Strengthening Communities Applications

Community Board Resolved BKCB/2025/00057 Original Officer Recommendations accepted without change

Part C

That Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Receives the information in the 2025/26 Te Pātaka o Rāikaihautū Banks Peninsula Strengthening Communities Applications Report.

2. Notes that the decisions in this report are assessed at low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3. Approves the 2025/26 Strengthening Communities Fund grants outlined in the following schedule:

4. Approves the transfer of $28,172 to the 2025/26 Discretionary Response Fund.

Asif Hussain/Tyrone Fields Carried

10. Te Pātaka o Rākaihautū Banks Peninsula Community Board 2025/26 Discretionary Response Fund - Board Projects

Community Board Resolved BKCB/2025/00058 Original Officer Recommendations accepted without change

Part C

That Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Receives the information in the Te Pātaka o Rākaihautū Banks Peninsula Community Board 2025/26 Discretionary Response Fund - Board Projects Report.

2. Notes that the decisions in this report are assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3. Approves a grant of $3,000 from its 2025/26 Discretionary Response Fund towards Summer with your Neighbours 2025-26.

4. Approves a grant of $1,000 from its 2025/26 Discretionary Response Fund towards ANZAC Day 2026 - Wreaths and Diamond Harbour grant.

Asif Hussain/Tyrone Fields Carried

11. Te Pātaka o Rākaihautū Banks Peninsula Community Board 2022-25 Summary Report

Community Board Resolved BKCB/2025/00059 Original Officer Recommendation accepted without change

Part C

That Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Receives the information in Te Pātaka o Rākaihautū Banks Peninsula Community Board 2022-25 Summary Report.

Asif Hussain/Jillian Frater Carried

12. Te Pātaka o Rākaihautū Banks Peninsula Community Board Area Report - August 2025
	Officer Recommendations Ngā Tūtohu That Te Pātaka o Rākaihautū Banks Peninsula Community Board: 1. Receives the information in the Te Pātaka o Rākaihautū Banks Peninsula Community Board Area Report - August 2025.
	Community Board Resolved BKCB/2025/00060 Part B That Te Pātaka o Rākaihautū Banks Peninsula Community Board: 1. Receives the information in the Te Pātaka o Rākaihautū Banks Peninsula Community Board Area Report - August 2025. Nigel Harrison/Jillian Frater Carried
	Community Board Resolved BKCB/2025/00061 2. That the unspent balance of the Better Off Funding allocated for the Diamond Harbour Hall driveway repairs be reallocated to the Diamond Harbour & District Health Support Group, to support the installation of a handrail in the medical centre carpark. Nigel Harrison/Cathy Lum-Webb Carried
	Community Board Resolved BKCB/2025/00062 3. That the Board request a workshop on public toilets in Te Pātaka o Rākaihautū Banks Peninsula, covering their locations, condition, maintenance programme, and repairs and renewals schedule. Nigel Harrison/Asif Hussain Carried

13. Elected Members’ Information Exchange Te Whakawhiti Whakaaro o Te Kāhui Amorangi

Part B

Board members exchanged information on matters of mutual interest:

· The Akaroa Heritage Park recently held its Annual General Meeting and is seeking additional volunteers.

· The Board discussed continuing advocacy for the community with the Lyttelton Port Company.

· The Board noted the recent Canterbury Police review and its impact on rural communities.

· Some Board members attended the Local Government Conference in Christchurch.

· The Lyttelton Energy Transition Society recently hosted a community talk.

· An information session on Naval Point was held recently.

· The Community Open Day at Rāpaki Marae was well attended.

· Cass Bay recently sought community feedback on the playground.

· Tree planting projects are continuing.

Karakia Whakamutunga

Unuhia, unuhia

Unuhia ki te uru tapu nui

Kia wātea, kia māmā, te ngākau,

Te tinana te wairua i te ara takatā

Koia rā e Rongo, whakairia ake ki runga

Kia tina! TINA! Hui e! TĀIKI E!

Draw on, draw on,

Draw on the supreme sacredness

To clear, to free the heart, the body and the

spirit of mankind

Rongo, suspended high above us (i.e. in ‘heaven’) Draw together! Affirm!

Meeting concluded at 10.45am.

CONFIRMED THIS 25 DAY OF AUGUST 2025

NIGEL HARRISON

MEETING Chairperson

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Te Pātaka o Rākaihautū

Banks Peninsula Community Board

Open Minutes

Date: Monday 25 August 2025

Time: 10:00 am

Venue: Akaroa Boardroom,
78 Rue Lavaud, Akaroa

Present

Meeting Chairperson

Members

Nigel Harrison

Lyn Leslie (via audio/visual link)

Jillian Frater

Cathy Lum-Webb

Luana Swindells

Principal Advisor

Penelope Goldstone

Manager Community Governance

Tel: 941 5689

penelope.goldstone@ccc.govt.nz

Meeting Advisor

Liz Beaven

Community Board Advisor

Tel: 941 6601

liz.beaven@ccc.govt.nz

Website: www.ccc.govt.nz

Part A Matters Requiring a Council Decision

Part B Reports for Information

Part C Decisions Under Delegation

Karakia Tīmatanga

The agenda was dealt with in the following order.

1. Apologies Ngā Whakapāha

Part C

Community Board Resolved BKCB/2025/00053

That the apologies for absence from Tyrone Fields and Asif Hussain be accepted.

Nigel Harrison/Cathy Lum-Webb Carried

Howard Needham was absent from the meeting and no apology was received.

2. Declarations of Interest Ngā Whakapuaki Aronga

Part B

There were no declarations of interest recorded.

3. Deputations by Appointment Ngā Huinga Whakaritenga

Part B

3.1

67 and 67A Rue Lavaud (BP Meats site) – Progress and Next Steps following 7 April 2025 Board Resolutions

Marie Haley, representing the Akaroa Civic Trust, spoke to the Board regarding Item 4 - 67 and 67A Rue Lavaud (BP Meats site) – Progress and Next Steps following 7 April 2025 Board Resolutions.

3.2

67 and 67A Rue Lavaud (BP Meats site) - Progress and Next Steps Following 7 April 2025 Board Resolutions

Victoria Andrews, local resident, spoke to the Board regarding Item 4 - 67 and 67A Rue Lavaud (BP Meats site) - Progress and Next Steps Following 7 April 2025 Board Resolutions.

3.3 67 and 67A Rue Lavaud (BP Meats site) – Progress and Next Steps following 7 April 2025 Board Resolutions

Lesley Sales, local resident, spoke to the Board regarding Item 4 - 67 and 67A Rue Lavaud (BP Meats site) - Progress and Next Steps Following 7 April 2025 Board Resolutions.

4. 67 and 67A Rue Lavaud (BP Meats site) - Progress and Next Steps Following 7 April 2025 Board Resolutions

Community Board Resolved BKCB/2025/00054 Original Staff Recommendations accepted without change

Part C

That Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Receives the information in the 67 and 67A Rue Lavaud (BP Meats site) - Progress and Next Steps Following 7 April 2025 Board Resolutions Report.

2. Notes that the decision in this report is assessed as medium significance based on the Christchurch City Council’s Significance and Engagement Policy.

3. Agrees that the best potential future land uses of the site would be a yet to be determined mix of Commercial Activity, Residential Activity, a small stormwater treatment device (as per 7 April 2025 report) and Managed Retention for Future Needs, including the following activities (emergent from the recent community engagement meetings):

a. temporary community activation space on the middle third of the site; and

b. temporary parking (Rear third option 1) or permanent residential (Rear third option 2) on the rear third of the site.

4. Instructs staff to undertake Phase 2 of community engagement on the shortlisted potential future land uses, as generally outlined in paragraph 4.46 of this report.

5. Notes that the outcome of that community engagement will be reported back to the Community Board to finally decide on the future use of the site, along with delivery/implementation options to facilitate appropriate ownership and management option(s), in early 2026.

6. Delegates authority to the Manager Property Consultancy do all things necessary and make any decisions at his sole discretion that are consistent with the intent of this report to implement the resolutions above.

Nigel Harrison/Cathy Lum-Webb Carried

Karakia Whakamutunga

Unuhia, unuhia

Unuhia ki te uru tapu nui

Kia wātea, kia māmā, te ngākau,

Te tinana te wairua i te ara takatā

Koia rā e Rongo, whakairia ake ki runga

Kia tina! TINA! Hui e! TĀIKI E!

Draw on, draw on,

Draw on the supreme sacredness

To clear, to free the heart, the body and the

spirit of mankind

Rongo, suspended high above us (i.e. in ‘heaven’) Draw together! Affirm!

Meeting concluded at 10.52am.

CONFIRMED THIS 8th DAY OF SEPTEMBER 2025

Lyn Leslie

Chairperson

9. Pūrau Foreshore and Reserves Landscape Plan
Reference Te Tohutoro:	25/1449355
Responsible Officer(s) Te Pou Matua:	Jo Grigg, Senior Project Manager Parks Jocelyn Mahoney, Principal Landscape Architect Amy Rice, Engagement Advisor
Accountable ELT Member Pouwhakarae:	Andrew Rutledge, General Manager Citizens and Community

1. Purpose and Origin of the Report Te Pūtake Pūrongo

1.1 The purpose of this report is for the Te Pātaka o Rākaihautū Banks Peninsula Community Board to approve the Pūrau Foreshore & Reserves Landscape Plan (Refer attachment A).

1.2 The report has been written following community consultation on the draft Landscape Plan.

1.3 The plan/s have been to the community for consultation. The feedback has been incorporated into the final plan as appropriate.

1.4 This report is staff generated.

2. Officer Recommendations Ngā Tūtohu

That Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Receive and consider the information in the Pūrau Foreshore and Reserves Landscape Plan Report, the submissions, and all other relevant information received on the draft Landscape plan.

2. The decisions in this report are of medium significance in relation to the Christchurch City Council’s Significance and Engagement Policy 2019.

3. Approve the Pūrau Foreshore & Reserves Landscape Plan as shown in Attachment A.

3. Executive Summary Te Whakarāpopoto Matua

3.1 This report presents a landscape plan for the Pūrau Foreshore and Pūrau Recreation Ground in Pūrau Bay. The plan addresses the closure of the public toilets following the Canterbury Earthquake Sequence, ecological enhancement to stream and water edges, improved accessibility features and acknowledges the cultural significance of the site to mana whenua.

3.2 The plan integrates environmental, social, and cultural considerations to foster a resilient and inclusive recreational environment.

3.3 Developed through engagement with mana whenua, stakeholders, and the local community the Landscape Plan has been refined based on public feedback. Significant modifications following the consultation include repositioning the new public toilet closer to its original location, relocating and removing items situated in flood-prone areas, incorporating inclusive play equipment to enhance accessibility, and adopting a minimalist approach to the design of the eastern foreshore areas aligning with the natural characteristics that locals and visitors enjoy.

4. Background/Context Te Horopaki

4.1 In 2009 Council held community consultation for a landscape development plan for the reserves in Pūrau Bay (Pūrau Māori Reserve and Pūrau Foreshore). Council received a submission from Te Hapū o Ngāti Wheke on the significance of both sites. The development plan was put on hold to allow for further discussions to take place.

4.2 Earlier this year, the transfer of ownership of 177 Purau Avenue (Māori Reserve) to Te Hapū of Ngāti Wheke was completed. As a result, the scope for the Pūrau Foreshore & Reserves project reduced to include the foreshore areas and recreation ground only.

4.3 Pūrau Bay is of cultural significance to Te Hapū of Ngāti Wheke (Rāpaki) Rūnanga. In 2009 and subsequently in 2024 two archaeological reports were commissioned to investigate the potential for archaeology in the Māori Reserve, the foreshore areas and the recreation ground. The reports by archaeologist Hans-Dieter Bader of Archaeology Solutions Ltd are attached (Refer Appendix C).

4.3.1 Archaeological anomalies were detected in the Māori Reserve and the western foreshore area. Anomalies in the eastern foreshore area and in the recreation ground are likely a result of various 20^th century activities.

4.4 The equipment in the recreation ground play space were installed in 2008. A condition assessment was undertaken June 2025. The slide was assessed as in good condition, and the track glyde and swing set were assessed as moderate condition. Minor maintenance work will bring the swing set and track glyde back to good condition and this work will be undertaken separately to this project providing at least 10 years life until renewal. The renewal of play equipment is therefore outside of scope for this project, however consideration has been given to further enhance the play provision by including inclusive and nature play elements.

4.5 The toilet block at Pūrau Recreation Ground has been closed since April 2014 due to the building being assessed as earthquake prone. It has a NBS of 25% and the site is currently serviced by two portaloos. The closed toilet block has two pans, one male and female. Water is supplied by pipe from a tank located on Waituturi Lane (100m up from the Pūrau Ave corner), source unknown. There is a septic tank discharging to a drainage field. Servicing the two portaloos costs approximately $9,515.97 in OPEX funding per annum. The operational costs were $ 7,096 in the year preceding closure.

4.6 The following related information session/workshops have taken place for the members of the meeting:

Date	Subject
22 April 2025	Information Session Pūrau Foreshore & Reserves Development (Agenda of Te Pātaka o Rākaihautū Banks Peninsula Community Board Information Session/Workshop - Tuesday, 22 April 2025)
21 July 2025	Information Session Pūrau Foreshore & Reserves Development (Agenda of Te Pātaka o Rākaihautū Banks Peninsula Community Board Information Session/Workshop - Monday, 21 July 2025)

Landscape Plan Details

4.7 The landscape plan integrates ecological enhancement, public amenity and recognition of a site of importance to mana whenua. Key components of the initial concept, which was presented to the Community Board in April this year included:

4.8 Public Toilet Renewal: Demolition of the existing toilet block and replacement with an accessible toilet that is relocatable.

4.9 Nature Play: Inclusion of nature play elements.

4.10 Access and connectivity: New accessible pathway connections to the new toilet and play space areas.

4.11 Site of Cultural Significance: Recognition of the importance of the western foreshore to mana whenua by protecting the site with restrictions to vehicles while maintaining public access. Removal of the picnic tables and replacement with seats.

4.12 Carparking: Formalise the carparking to the eastern foreshore by including a post and rope barrier.

4.13 Interpretation signage: Installation of new interpretation signage to reflect the history of the bay (pre and post European), providing the opportunity for storytelling.

4.14 Ecological enhancements: Inclusion of native riparian planting along stream edges and waterways to promote inanga spawning and to help mitigate erosion of banks and flood damage.

4.15 Steps down to Purau Stream: Installation of timber sleeper steps to the stream edge to allow for interaction with the water.

Post-Consultation Design Amendments

4.16 Following consultation, several amendments have been made to the landscape plan to address feedback and improve the design. These changes include:

4.17 Relocation and reduction of nature play elements: The elements of nature-based play have been reduced and relocated from an area susceptible to flooding to a designated section within the existing play environment, enhancing safety and usability. Pūrau Bay itself has many features that allow for nature play within the coastal environment.

4.18 Additional play item: A spinner has been included in the existing play space. This addition promotes accessible, sensory, and individual play experiences.

4.19 Reduction of pathway: The proposed pathway within the recreation ground has been revised to better align with community priorities. The reduction preserves the open space while maintaining an accessible connection to the public toilet and play space. The adjustment reflects a balanced approach to community needs, enhancing usability and preserving the recreational environment for visitors.

4.20 Relocation of the Toilet: The position of the toilet has been amended to be as close to the existing toilet footprint as possible. This position also aligns with the reduction in footpath and the upgrade of the footbridge to become accessible. Staff have confirmed that a service vehicle can obtain the distance required to empty tanks in the future.

4.21 Footbridge: It is now proposed to upgrade/replace the existing footbridge with an accessible model providing the community with the primary access into the recreation ground. This aligns with the revised toilet placement and reduction in pathway connections.

4.22 Removal of steps down to Pūrau Stream: The steps have been removed following feedback from the community advising that this area is flood prone and the longevity of the structure would be at risk and a desire to protect the ecology including tuna (freshwater eel).

4.23 Removal of post and rope barrier: The post and rope barrier surrounding the eastern foreshore car park area has been removed to better align with community preferences for preserving the natural character of Purau and to prevent the introduction of urban features.

4.24 Additional interpretation signage: An interpretation sign has been included to the western foreshore area. Signage to be developed in partnership with mana whenua and the local community.

Considered Ngā Kōwhiringa Whaiwhakaaro

4.25 The following reasonably practicable options were considered and are assessed in this report:

4.25.1 Approve the amended post consultation landscape plan for the development of the Purau Foreshore and Reserves and renewal of the public toilets (Refer Attachment A)

4.25.2 Approve an amended landscape plan with rock edging on the western foreshore set 2m from the edge of the road.

4.25.3 Approve an amended landscape plan with no rock edging on the western foreshore allowing full vehicle access.

4.25.4 Do nothing (status quo).

Options Descriptions Ngā Kōwhiringa

4.26 Preferred Option: Approve the amended post consultation landscape plan

4.26.1 Option Description: Approve the amended landscape plan which has been revised to incorporate changes in response to community feedback. The plan guides the renewal of the public toilet, promotes inclusive play and connectivity, enhances stream and waterway planting and recognises a site of cultural significance.

4.26.2 Option Advantages

· Acknowledges and protects a site of significance to mana whenua.

· Delivers ecological benefits by enhancing stream and water way planting.

· Replaces damaged community assets with safe and well-located facilities.

· Provides improved accessible connections to the public toilet and play facilities.

· Provides an additional play feature that support diverse developmental needs.

· Has been refined through community feedback.

4.26.3 Option Disadvantages

· Requires capital investment.

· Some residents dissatisfied with the loss of vehicle access to the western foreshore.

4.27 Option 2: Approve an amended landscape plan with rock edging on the western foreshore set 2m from the edge of the road allowing partial vehicle access.

4.27.1 Option Advantages

· The Community Board can approve an alternative design.

· Satisfy some members of the community with allowing partial vehicle access to the western foreshore area.

4.27.2 Option Disadvantages

· Requires capital investment.

· Potential for dissatisfaction from some members of the community who supported the rock edge restricting vehicle access.

· Site of significance to mana whenua remains partially accessible by vehicles. Causing dissatisfaction, potentially harming the partnership relationship with Te Hapū o Ngāti Wheke.

4.28 Option 3: Approve an amended landscape plan with no rock edging on the western foreshore allowing full vehicle access.

4.28.1 Option Advantages

· The Community Board can approve an alternative design.

· Satisfy some members of the community with allowing full vehicle access to the western foreshore area.

4.28.2 Option Disadvantages

· Requires capital investment.

· Potential for dissatisfaction from some members of the community who supported the rock edge restricting vehicle access.

· Site of significance to mana whenua remains accessible by vehicles. Causing dissatisfaction, potentially harming the partnership relationship with Te Hapū o Ngāti Wheke.

4.29 Option 4: Do nothing (status quo).

Option Description: Status quo retained.

Option Advantages

· No immediate capital cost.

Option Disadvantages

· Site of significance to mana whenua remains accessible by vehicles. Causing dissatisfaction, potentially harming the partnership relationship with Te Hapū o Ngāti Wheke.

· Potential for dissatisfaction from some members of the community over the delay in toilet provision.

· Opportunity for ecological restoration and enhanced connectivity would be missed.

· Opportunity for an inclusive play environment suitable for children of all physical abilities missed.

· Operational costs associated with the servicing of the two portaloos remains ongoing.

Analysis Criteria Ngā Paearu Wetekina

4.30 The options were analysed on their cost and community feedback and preferences.

5. Financial Implications Ngā Hīraunga Rauemi

Capex/Opex Ngā Utu Whakahaere

	Recommended Option – approve the landscape plan	Option 2 – Approved an amended plan with western foreshore rock edge set 2m from edge of road.	Option3 – Approve an amended landscape plan with no rock edge to the western foreshore.	Option 4 – Do Nothing
Cost to Implement	Foreshore areas and recreation ground $145,000 Toilet Renewal $350,000	Foreshore areas and recreation ground $145,000 Toilet Renewal $350,000	Foreshore areas and recreation ground $145,000 Toilet Renewal $350,000	Nil
Maintenance/Ongoing Costs	Potential increase in operational costs due to new assets, to be covered by Community Parks operational Budget. Potential cost saving in operational costs to service toilet(s) covered by Community Parks operational budget.	Potential increase in operational costs due to new assets, to be covered by Community Parks operational Budget. Potential cost saving in operational costs to service toilet(s) covered by Community Parks operational budget.	Potential increase in operational costs due to new assets, to be covered by Community Parks operational Budget. Potential cost saving in operational costs to service toilet(s) covered by Community Parks operational budget.	Status quo, with increasing reactive maintenance for failing assets.
Funding Source	CPMS18100 Purau Foreshore & Reserves Development CAPEX Budget $237,520 (FY16-27) Toilet Renewal - CPMS 65442 Public Toilets Banks Peninsula Facilities Renewal CAPEX Budget $523,000 (FY26-27)	CPMS18100 Purau Foreshore & Reserves Development CAPEX Budget $237,520 (FY16-27) Toilet Renewal - CPMS 65442 Public Toilets Banks Peninsula Facilities Renewal CAPEX Budget $523,000 (FY26-27)	CPMS18100 Purau Foreshore & Reserves Development CAPEX Budget $237,520 (FY16-27) Toilet Renewal - CPMS 65442 Public Toilets Banks Peninsula Facilities Renewal CAPEX Budget $523,000 (FY26-27)	N/a
Funding Availability	Yes funding is allocated.	Yes funding is allocated.	Yes funding is allocated.	N/A
Impact on Rates	Nil. The project is funded from existing, approved capital budgets.	Nil. The project is funded from existing, approved capital budgets.	Nil. The project is funded from existing, approved capital budgets.	Nil in the short term.

6. Considerations Ngā Whai Whakaaro

Risks and Mitigations Ngā Mōrearea me ngā Whakamātautau

6.1 Consenting Delays or Onerous Conditions

· Risk: The project involves works within and adjacent to a sensitive ecological environment, including a valuable inanga spawning habitat and flood zone. There is a risk that the resource consent process could be delayed or that restrictive consent conditions could be imposed (e.g. limiting construction to specific times of the year), impacting the project timeline and budget.

· Mitigation: Staff will engage early with regulatory bodies during the detailed design phase. A specialist ecological impact assessment will be commissioned to support the consent application.

6.2 Poor Ground Conditions and High Water Table

· Risk: The site's ground conditions present a construction/asset performance risk. The area has a documented history of flooding, resulting in a high-water table and poor drainage in places. Constructing assets such as toilets and pathways on this ground without a good understanding of the subsurface conditions could lead to long-term issues like differential settlement and asset failure.

· Mitigation: Geotechnical investigations will be included as part of the detailed design phase. The findings will inform the foundation designs for all new structures, specifications for ground improvement where necessary and the construction methodologies for pathways and the public toilets to ensure they are resilient and fit for purpose.

6.3 Undiscovered archaeology

· Risk: There is a risk that unknown archaeology exists elsewhere on the site. Discovering artefacts during construction can lead to project delays and budget overruns.

· Mitigation: Two archaeology surveys were undertaken in 2009 and 2024. This investigation helped to identify sites of potential archaeology. An archaeological Authority will be sought from Heritage NZ Pouhere Taonga for any earthworks required for delivery of the project.

Legal Considerations Ngā Hīraunga ā-Ture

6.4 Statutory and/or delegated authority to undertake proposals in the report:

6.4.1 As per the Christchurch City Council’s Delegation Register, 25 March 2025, the Community Board has the delegation to;

· Approve and adopt any new landscape development plans for parks and reserves provided the design is within the policy and budget set by the Council (Community Board Delegations Register pg.96 Part D – Sub Part 1 – Community Boards.)

· Approve the location of, and construction of, or alteration or addition to, any structure or area on parks and reserves provided the matter is within the policy and budget set by the Council. (Part D – Sub Part 1 – Community Boards – Pg 96).

6.5 Other Legal Implications:

6.5.1 The western and eastern foreshore areas are designated as legal roads. In response to public inquiries regarding the legality of installing a rock edge along the western foreshore, which restricts vehicle access, staff sought legal counsel. The legal advice obtained confirms that such activity is permissible. Refer to the attached letter from Buddle Findlay, dated 20 August 2025, for further details. (See Appendix B)

6.5.2 This report has been reviewed and approved by the Legal Services Unit.

Strategy and Policy Considerations Te Whai Kaupapa here

6.6 The required decisions

6.6.1 Align with the Christchurch City Council’s Strategic Framework.

· Community Outcome – A collaborative confident city. Our residents have the opportunity to actively participate in community and city life, have a strong sense of belonging and identity, and feel safe.

· Tiriti Partnership Expression - Ngāi Tahu has rangatiratanga over its takiwā – The Council is committed to partnering with Ngāi Tahu to achieve meaningful outcomes that benefit the whole community.

6.6.2 Are assessed as medium significance based on the Christchurch City Council’s Significance and Engagement Policy. The level of significance was determined by the high cultural value of the area and the localised nature of the impact.

6.6.3 Is consistent with Council’s Plans and Policies.

· Public Open Space Strategy 2010 – 2040

· Parks and Waterways Access Policy 2002

· Physical Recreation and Sports Strategy 2002

· Public Toilets Policy 1992

6.7 This report supports the Council's Long Term Plan (2024 - 2034):

6.8 Parks, Heritage and Coastal Environment

6.8.1 Activity: Parks and Foreshore

· Level of Service: 6.8.5 Resident satisfaction with the overall availability of recreation facilities within the City's parks and foreshore network - >= 70%

Community Impacts and Views Ngā Mariu ā-Hāpori

6.9 Early engagement with Pūrau residents started in 2024 when a draft concept design was shared at a community meeting regarding the land status of the public reserve at 177 Pūrau Avenue. Feedback from attendees was used to slightly modify the draft design.

6.10 Consultation on the proposed plan started on 29 April and ran until 18 May 2025.

6.11 Consultation details including links to the project information shared on the Kōrero mai | Let’s talk webpage were advertised via:

· An email sent to 158 key stakeholders and local Rūnanga, including Pūrau Residents’ Group, Diamond Harbour Residents’ Association, Go Bus Ltd (School bus operator), and organisations and local residents, who had previously submitted on the proposal to return 177 Pūrau Avenue.

· A reminder email to all stakeholders near the end of the consultation period.

· The Diamond Harbour local community group page, which received comments from approximately 20 people.

· Outdoor signage erected in six locations along the shoreline and in the recreation ground.

· Consultation documents delivered to all properties with a letterbox on 29 April 2025 and available in Diamond Harbour Library.

· Consultation documents mailed to approximately 99 absentee owners on 1 May 2025.

6.12 The Kōrero mai | Let’s talk page had 468 views throughout the consultation period.

6.13 Staff facilitated a community meeting on 6 May 2025 where 14 community members came to discuss the proposals and share their initial feedback.

6.14 Staff also facilitated a community meeting on 2 August 2025 where 21 community members came to provide feedback on changes proposed to the plan following consultation.

6.15 Staff met with Te Hapū o Ngāti Wheke throughout and following the consultation period.

Summary of Submissions Ngā Tāpaetanga

6.16 Submissions were made by Pūrau Residents’ Group, Go Bus/ Kinetic Ltd, Disabled Persons Assembly and 33 individuals. All submissions are available on our Kōrero mai | Let’s talk webpage.

6.17 Overall Go Bus/ Kinetic Ltd and Disabled Persons Assembly were supportive of the plan, although they did provide further suggestions to enhance the areas of interest to them.

6.18 Pūrau Residents’ Group collated feedback from their members which shared they did not support the proposal for a range of reasons. This feedback has been incorporated into the thematic analysis in the following sections.

Overarching Feedback

6.19 At the first community meeting (6 May) and in submissions, some feedback requested Council budget to be prioritised on renewal of the jetty and boat ramp, and for Council to take a ‘less is more’ approach to the development with a focus solely on replacing the toilet. Some view the proposed enhancements as ‘not in keeping’ with the bay or its values as a naturalised recreation space.

6.20 Other submissions shared positive feedback for the proposed additional enhancements in the recreation ground, such as new pathways, and foreshore, such as redefined car park, additional tables and proposed plantings across each area.

6.21 A number of submitters shared either historical draft foreshore development plans or plans they developed themselves which suggest alternative placement of elements.

Recreation Ground

6.22 On the recreation ground, of the 36 submitters:

6.22.1 13 supported the plan (36%),

6.22.2 11 supported parts of the plan (31%), and

6.22.3 12 did not support the plan (33%).

6.23 Common themes in the feedback were:

· Toilet (location and type) – 17 submitters (47%) expressed concern over the proposed location of the replacement toilet, with a strong preference for it to remain in the current location. Four submitters also suggested Council investigate replacement with a compostable toilet.

· Footbridge replacement – six submitters suggested that the existing footbridge to the toilets be upgraded or replaced, with a desire for it to be wheelchair accessible.

· Nature play space – three submitters expressed concern that this area would be easily damaged by flooding, as had happened to the existing playground in previous weather events. An additional three submitters stated they thought a nature play space was unnecessary.

· Wooden steps to the stream – six submitters shared feedback that steps to the stream should not be included, reflecting views that the steps make no sense given the stream is polluted and that the steps are likely to be damaged by flooding. In the community meeting one community member also shared that removal of the proposed steps would help protect the eels living in the stream.

· Grass field – six submitters commented that the recreation ground is used to play ball games and should be left open.

Eastern and Western Foreshore Areas

6.24 On the foreshore, of the 36 submitters:

6.24.1 13 supported the plan (36%),

6.24.2 10 supported parts of the plan (28%), and

6.24.3 13 did not support the plan (36%).

6.25 Common themes in the feedback on the eastern foreshore were:

· Interpretation panels – six submitters expressed support for interpretation panels displaying historical and cultural information.

· Parking area – six submitters disagreed with including post and rope fencing around the carpark, commenting that it is “not in keeping” with the bay and would restrict the functionality of the carpark. Some submitters saw it as important that heavy vehicles were accommodated, while others requested that the area be tidied up and not used to store trucks and roading materials.

· Coastal erosion – six submitters mentioned concerns around coastal erosion, sharing insights into how Pūrau has already been affected by erosion and noting the need to align with related Council work programmes.

· Seating – submitters were supportive of additional benches and picnic tables along the eastern foreshore, with mixed views on the exact position of these.

· Extending the plan down the length of the eastern foreshore – some submitters suggested the plan should incorporate the ‘swimming beach’ side of the bay and link both ends of the Head-to-Head Walkway. In addition to further benches and picnic tables, it was suggested landscaping and car parking along this section be included to provide better amenity.

6.26 Common themes in the feedback on the western foreshore were:

· Rock edging – ten submitters stated they did not want access restricted by rock edging. Comments focused on the desire to park close to the picnic area, the desire to launch small watercraft from this end of the shore, and safety concerns about roadside parking or pedestrians having to walk from the eastern foreshore carpark. Four submitters were supportive of restricting vehicle access, given the cultural significance of this area.

· Picnic tables – five submitters requested the picnic tables be retained.

· Beach accessibility – three submitters noted that the western end of Pūrau Bay is the safest place to launch kayaks or dinghies. Another two submitters noted it is the most accessible part of the beach for disabled people.

6.27 The decision affects the following wards/Community Board areas:

6.27.1 Te Pātaka o Rākaihautū Banks Peninsula Community Board

Impact on Mana Whenua Ngā Whai Take Mana Whenua

6.28 The decision involves a matter of significant interest to Mana Whenua and positively impacts our agreed partnership priorities with Te Hapū o Ngāti Wheke.

6.29 Te Hapū o Ngāti Wheke are mana whenua of the Whakaraupō takiwa and hold ancestral links and have interests in the area. Pūrau Bay has considerable cultural and historic importance to tangata whenua.

6.30 Te Hapū o Ngāti Wheke discussed the landscape plan with whanau members and provided the following feedback to staff:

6.30.1 Supportive of community aspirations for the recreation ground and foreshore.

6.30.2 Ngāti Wheke whānau are supportive of having interpretation panels. Ngāti Wheke would like to co-design the panels with Council.

6.30.3 On the western foreshore, Ngāti Wheke whānau are supportive of:

· preventing vehicle access with a rock edge

· bench seats instead of picnic tables

· having signs about not eating

· potentially having a pou whenua.

6.31 The partnership will continue in the next stage of the project with further review and input during the detailed design phases to ensure cultural values are fully integrated into the plans and any interpretation signage.

Climate Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi

6.32 The decisions in this report are likely to:

6.32.1 Contribute positively to the impacts of climate change. The design seeks to mitigate the effects of climate change by implementing enhanced vegetation planting along stream corridors and foreshore zones. These measures serve to buffer flooding and sea level rise impacts while simultaneously supporting ecological habitats, thereby contributing to environmental resilience and sustainability.

Accessibility Considerations Ngā Whai Whakaaro mā te Hunga Hauā

6.33 The Landscape Plan is designed to enhance accessibility within the Pūrau recreation ground, ensuring equitable access for individuals of all abilities. Key features include the installation of an accessible footbridge spanning the swale, facilitating safe and convenient crossing, and a connecting pathway linking the public toilets with the play area. Both the footbridge and pathway will be engineered to a maximum gradient of 1:20, complying with accessibility standards.

6.34 The public will retain ongoing access to the foreshore. In the western region, the placement of the rock edge will be designed to ensure sufficient width for wheelchair accessible users thereby maintaining continuous access for users.

6.35 The installation of the new spinning play item in the existing play space, enhances the play area by providing an inclusive environment suitable for children of all physical abilities. This addition promotes accessible, sensory, and individual play experiences, supporting diverse developmental needs and fostering an inclusive community space.

6.36 Additional picnic tables have been proposed in the landscape plan. These will be model that is wheelchair accessible suited for park and recreation environments.

7. Next Steps Ngā Mahinga ā-muri

7.1 If the landscape plan is approved, staff will proceed to the consenting and detailed design phase of the project.

7.2 Construction is anticipated to commence in Autumn 2026, with completion expected mid-Winter 2026.

7.3 Trees and plants will be ordered from the Christchurch City Council nursery and planting will commence during planting season 2026. Where possible, the public will be advised when we will be planting in case they would like to assist

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Purau Foreshore and Reserves Landscape Plan	25/1732462	68
b ⇩	Buddle Findlay Letter - Purau Redevelopment Rock Edge 20082025	25/1722511	69
c ⇩	Purau Foreshore and Reserves Development - Archaeological Survey Reports 2009 and 2024	25/1722576	72

In addition to the attached documents, the following background information is available:

Document Name – Location / File Link

Not applicable

Signatories Ngā Kaiwaitohu

Authors

Jo Grigg - Senior Project Manager

Amy Rice - Engagement Advisor

Maria Adamski - Senior Parks Asset Planner

Jocelyn Mahoney - Principal Landscape Architect

Megan Carpenter - Team Leader Parks & Recreation Planning

Approved By

Al Hardy - Manager Community Parks

Rupert Bool - Head of Parks

10. Allandale Reserve Committee Triennial Plan 2023-26 and Reserve Schedule
Reference Te Tohutoro:	25/1497321
Responsible Officer(s) Te Pou Matua:	Linda Burkes, Governance Advisor
Accountable ELT Member Pouwhakarae:	Andrew Rutledge, General Manager Citizens and Community

1. Purpose and Origin of the Report Te Pūtake Pūrongo

1.1 This report is to bring the Allandale Reserve Committee Triennial Plan (Attachment A) to Te Pātaka o Rākaihautū Banks Peninsula Community Board for its acceptance and support; and to bring the Allandale Reserve Schedule (Attachment B) to Te Pātaka o Rākaihautū Banks Peninsula Community Board for its endorsement.

1.2 As stated in clause 13 of Te Pātaka o Rākaihautū Banks Peninsula Reserve Committees Terms of Reference, a Triennial Plan identifies the Reserve Committees priorities and can be used to report on progress, and to support submissions to the Long-Term Plan (LTP) and Annual Plan (AP) processes for funding.

1.3 As stated in clause 1.2 of Te Pātaka o Rākaihautū Banks Peninsula Reserve Committees Terms of Reference, a Reserve Schedule will outline such things as: the reserves they are to co-manage, the facilities and assets on the reserve, the local community relating to the reserve, user groups and organisations, and the local rūnanga that has kaitiakitanga of the reserve.

2. Officer Recommendations Ngā Tūtohu

That Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Receive the information in the Allandale Reserve Committee Triennial Plan 2023-26 and Reserve Schedule and Reserve Schedule Report.

2. Accept and support the Allandale Reserve Committee Triennial Plan through the Long-Term Plan (LTP) and Annual Plan (AP) processes.

3. Endorse the Allandale Reserve Schedule.

4. Notes that the decision in this report is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3. Executive Summary Te Whakarāpopoto Matua

3.1 This report presents the opportunity to support the Reserve Committee’s priorities and support the Allandale Reserve Triennial Plan through the Long-Term Plan and Annual Plan processes.

3.2 The preferred option is to accept and support the Allandale Reserve Triennial Plan and endorse the Allandale Reserve Schedule.

3.3 This is the preferred option because the Reserve Committee members have collaborated with staff to create this plan based off their priorities and have accepted the Reserve Schedule as a true representation of the reserves they are to co-manage. Through the collaboration of this work, staff have approved deliverability for the proposed work subject to available budgets.

4. Background/Context Te Horopaki

4.1 In alignment with Te Pātaka o Rākaihautū Banks Peninsula Reserve Committee Terms of Reference, every Reserve Committee is encouraged to create their Triennial Plan in collaboration with staff.

4.2 Allandale Reserve Committee has collaborated with staff to create the attached Allandale Reserve Triennial Plan which is now being placed in front of the Board for the Boards acceptance and support through the Long-Term Plan and Annual Plan processes.

4.3 Allandale Reserve Committee has accepted the attached Reserve Schedule outlining the reserves they are to co-manage, the facilities and assets on the reserve, the local community relating to the reserve, user groups and organisations, and the local rūnanga that has kaitiakitanga of the reserve.

Options Considered Ngā Kōwhiringa Whaiwhakaaro

4.4 The following reasonably practicable options were considered and are assessed in this report:

4.4.1 Accept and support the Allandale Reserve Committee Triennial Plan through the Long-Term Plan (LTP) and Annual Plan (AP) processes.

4.4.2 Do not accept and support the Allandale Reserve Committee Triennial Plan through the Long-Term Plan (LTP) and Annual Plan (AP) processes.

4.4.3 Endorse the Allandale Reserve Schedule.

4.4.4 Do not endorse the Allandale Reserve Schedule.

Options Descriptions Ngā Kōwhiringa

4.5 Preferred Option: Accept and support the Allandale Reserve Committee Triennial Plan through the Long-Term Plan (LTP) and Annual Plan (AP) processes.

4.5.1 Option Description: Allandale Reserve Committee has worked with staff to outline its operational plans for the term, priorities, and goals in a clear and collaborative work programme. The Triennial Plan can be used to report on progress and to support submissions to the Long-Term Plan (LTP) and Annual Plan (AP) processes for funding.

4.5.2 In alignment with Te Pātaka o Rākaihautū Banks Peninsula Terms of Reference (6 November 2023), the Triennial Plan will be submitted to the Board for their acceptance and support through the LTP and AP processes.

4.5.3 Option Advantages

· This option allows the Reserve Committee to have support for funding through the LTP and AP processes.

· This option allows Allandale Reserve Committee to begin their programme of work.

· No financial implications: The staff who create the Triennial Plan in collaboration with the Reserve Committee, can do the proposed work subject to available operational budgets. As such, by staff co-creating the Triennial Plan they are offering deliverability subject to their approved budgets.

4.5.4 Option Disadvantages

· There are no disadvantages to this option.

4.6 Preferred Option: Endorse the Allandale Reserve Schedule.

4.6.1 Option Description: Allandale Reserve Committee has accepted the Reserve Schedule as a true representation of the reserves they are to co-manage, the facilities and assets on the reserve, the local community relating to the reserve, user groups and organisations, and the local rūnanga that has kaitiakitanga of the reserve.

4.6.2 In alignment with Te Pātaka o Rākaihautū Banks Peninsula Terms of Reference (6 November 2023), the Reserve Schedule will be endorsed by the Board on a triennial basis.

4.6.3 Option Advantages

· This option outlines the scope of responsibility for Allandale Reserve Committee and enacts the Terms of Reference for reserve committees.

4.6.4 Option Disadvantages

· There are no disadvantages to this option.

5. Financial Implications Ngā Hīraunga Rauemi

Capex/Opex Ngā Utu Whakahaere

5.1 Staff that create the Triennial Plan in collaboration with the Reserve Committee, do so knowing the proposed work is deliverable subject to the available operational budgets.

5.2 There are no financial implications associated with endorsement of the Reserve Schedule.

6. Considerations Ngā Whai Whakaaro

Risks and Mitigations Ngā Mōrearea me ngā Whakamātautau

6.1 There are no applicable risk management implications.

Legal Considerations Ngā Hīraunga ā-Ture

6.2 Statutory and/or delegated authority to undertake proposals in the report:

6.2.1 Te Pātaka o Rākaihautū Banks Peninsula Reserve Committee Terms of Reference, clause 13.3 states:

The Committee is responsible for preparing a Triennial plan with guidance and support from Council staff. The plan will identify the Committee’s priorities and can be used to report on progress and to support submissions to the LTP and AP processes for funding.

6.2.2 Te Pātaka o Rākaihautū Banks Peninsula Reserve Committee Terms of Reference, clause 1.2 states:

Each Committee will have a Reserve Schedule, which will be endorsed by the Board on a Triennial basis.

6.3 Other Legal Implications:

6.3.1 There is no legal context, issue, or implication relevant to this decision.

Strategy and Policy Considerations Te Whai Kaupapa here

6.4 The required decisions:

6.4.1 Strongly align with the Community Outcomes and Strategic Priorities detailed in Christchurch City Council’s Strategic Framework, in particular:

· We can actively participate: Residents and groups in the wider community are socially and actively engaged and can initiate, influence and make decisions that affect their lives. Volunteers from the community form the Reserve Committee and collaborate with Council staff to co-manage the reserve.

· We have a sense of belonging and identity: We support and help build connections between communities and their places and spaces to foster a sense of local identity, shared experience, and stewardship. Banks Peninsula reserves are highly valued spaces where our rural and often isolated residents can gather for events that promote a sense of connection and community.

· We protect open space, landscape and biodiversity through the provision of parks and reserves, covenants, sites of ecological significance, consents, land, waterways and coastal restoration programmes.

6.4.2 Are assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy. The level of significance was determined by considering the criteria set out in the Council's Significance and Engagement Policy.

6.4.3 Are consistent with Council’s Plans and Policies.

6.5 This report supports the Council's Long Term Plan (2024 - 2034):

6.6 Parks, Heritage and Coastal Environment

6.6.1 Activity: Parks and Foreshore

· Level of Service: 6.2.12 Active collaboration on plant and biodiversity project, including conservation of rare and threatened species - Actively collaborate with a partner on a conservation project

· Level of Service: 6.3.7.4 Volunteer participation at community opportunities across parks network - Volunteer hours - maintain or grow compared to previous year

Community Impacts and Views Ngā Mariu ā-Hāpori

6.7 The decision affects the following wards/Community Board areas:

6.7.1 Mt Herbert subdivision, Te Pātaka o Rākaihautū Banks Peninsula ward.

Impact on Mana Whenua Ngā Whai Take Mana Whenua

6.8 The decision does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Mana Whenua, their culture, and traditions.

6.9 The decision does not involve a matter of interest to Mana Whenua and will not impact on our agreed partnership priorities with Ngā Papatipu Rūnanga.

6.10 Te Rūnanga o Ngāti Wheke has kaitiakitanga over Allandale Reserve, although the acceptance and support of this Triennial Plan and endorsement of the Reserve Schedule does not involve or impact mana whenua.

Climate Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi

6.11 The proposals in this report are unlikely to contribute significantly to adaptation to the impacts of climate change or emissions reductions.

6.12 No significant impacts are anticipated because it relates to a continuation of existing reserve management.

7. Next Steps Ngā Mahinga ā-muri

7.1 The Allandale Reserve Committee can continue their programme of work for this term on Allandale Reserve.

7.2 The Allandale Reserve Committee will have support for funding through the LTP and AP processes.

7.3 The Allandale Reserve Committee has a clear understanding of the scope of their responsibilities in co-management of the Reserve with Council staff and the Community Board.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Allandale Reserve Triennial Plan 2023-26	25/1498409	138
b ⇩	Allandale Reserve Schedule - July 2025	25/1498716	143

In addition to the attached documents, the following background information is available:

Document Name – Location / File Link

Not applicable

Signatories Ngā Kaiwaitohu

Author	Linda Burkes - Banks Peninsula Governance Advisor
Approved By	Penelope Goldstone - Manager Community Governance, Banks Peninsula

11. Lyttelton Reserves Schedule
Reference Te Tohutoro:	25/1365711
Responsible Officer(s) Te Pou Matua:	Linda Burkes, Governance Advisor
Accountable ELT Member Pouwhakarae:	Andrew Rutledge, General Manager Citizens and Community

1. Purpose and Origin of the Report Te Pūtake Pūrongo

1.1 This report is to bring the Lyttelton Reserves Schedule (Attachment A) to Te Pātaka o Rākaihautū Banks Peninsula Community Board for its endorsement.

1.2 As stated in clause 1.2 of Te Pātaka o Rākaihautū Banks Peninsula Reserve Committees Terms of Reference, a Reserve Schedule will outline such things as: the reserves they are to co-manage, the facilities and assets on the reserve, the local community relating to the reserve, user groups and organisations, and the local rūnanga that has kaitiakitanga of the reserve.

1.3 This Reserve Schedule provides the Lyttelton Reserves Committee a clear understanding of the scope of their responsibilities in co-management of the Reserves with Council staff and the Community Board.

2. Officer Recommendations Ngā Tūtohu

That Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Receive the information in the Lyttelton Reserves Schedule Report.

2. Endorse the Lyttelton Reserves Schedule.

3. Note that the decision in this report is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3. Executive Summary Te Whakarāpopoto Matua

3.1 This report presents the opportunity to agree on the reserves and facilities identified under the co-management of Council and the Lyttelton Reserves Committee.

3.2 The preferred option is to endorse the Lyttelton Reserves Schedule.

3.3 This is the preferred option because the Reserve Committee members have accepted the Reserves Schedule as a true representation of the reserves they are to co-manage.

4. Background/Context Te Horopaki

4.1 In alignment with Te Pātaka o Rākaihautū Banks Peninsula Reserve Committee Terms of Reference, every Reserve Committee is encouraged to confirm their Reserve Schedule, in collaboration with staff.

4.2 Lyttelton Reserves Committee has accepted the attached Reserves Schedule outlining the reserves they are to co-manage, the facilities and assets on the reserve, the local community relating to the reserve, user groups and organisations, and the local rūnanga that has kaitiakitanga of the reserve.

Options Considered Ngā Kōwhiringa Whaiwhakaaro

4.3 The following reasonably practicable options were considered and are assessed in this report:

4.3.1 Endorse the Lyttelton Reserves Schedule.

4.3.2 Do not endorse the Lyttelton Reserves Schedule.

Options Descriptions Ngā Kōwhiringa

4.4 Preferred Option: Endorse the Lyttelton Reserves Schedule.

4.4.1 Option Description: Lyttelton Reserves Committee has accepted the Reserve Schedule as a true representation of the reserves they are to co-manage, the facilities and assets on the reserve, the local community relating to the reserve, user groups and organisations, and the local rūnanga that has kaitiakitanga of the reserve.

4.4.2 In alignment with Te Pātaka o Rākaihautū Banks Peninsula Terms of Reference (6 November 2023), the Reserves Schedule will be endorsed by the Board on a triennial basis.

4.4.3 Option Advantages

· This option outlines the scope of responsibility for Lyttelton Reserves Committee and enacts the Terms of Reference for reserve committees.

4.4.4 Option Disadvantages

· There are no disadvantages to this option.

5. Financial Implications Ngā Hīraunga Rauemi

Capex/Opex Ngā Utu Whakahaere

5.1 There are no financial implications associated with endorsement of the Reserves Schedule.

6. Considerations Ngā Whai Whakaaro

Risks and Mitigations Ngā Mōrearea me ngā Whakamātautau

6.1 There are no applicable risk management implications.

Legal Considerations Ngā Hīraunga ā-Ture

6.2 Statutory and/or delegated authority to undertake proposals in the report:

6.2.2 Te Pātaka o Rākaihautū Banks Peninsula Reserve Committee Terms of Reference, clause 1.2 states:

Each Committee will have a Reserve Schedule, which will be endorsed by the Board on a Triennial basis.

6.3 Other Legal Implications:

6.3.1 There is no legal context, issue, or implication relevant to this decision.

Strategy and Policy Considerations Te Whai Kaupapa here

6.4 The required decisions:

6.4.1 Strongly align with the Community Outcomes and Strategic Priorities detailed in Christchurch City Council’s Strategic Framework, in particular:

6.4.3 Are consistent with Council’s Plans and Policies.

6.5 This report supports the Council's Long Term Plan (2024 - 2034):

6.6 Parks, Heritage and Coastal Environment

6.6.1 Activity: Parks and Foreshore

· Level of Service: 6.3.7.4 Volunteer participation at community opportunities across parks network - Volunteer hours - maintain or grow compared to previous year

Community Impacts and Views Ngā Mariu ā-Hāpori

6.7 The decision affects the following wards/Community Board areas:

6.7.1 Lyttelton subdivision, Te Pātaka o Rākaihautū Banks Peninsula ward.

Impact on Mana Whenua Ngā Whai Take Mana Whenua

6.9 The decision does not involve a matter of interest to Mana Whenua and will not impact on our agreed partnership priorities with Ngā Papatipu Rūnanga.

6.10 Te Hapū o Ngāti Wheke has kaitiakitanga over Lyttelton Reserves, although the endorsement of this Reserve Schedule does not involve or impact mana whenua.

Climate Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi

6.11 The proposals in this report are unlikely to contribute significantly to adaptation to the impacts of climate change or emissions reductions.

6.12 No significant impacts are anticipated because it relates to a continuation of existing reserve management.

7. Next Steps Ngā Mahinga ā-muri

7.1 The Lyttelton Reserves Committee has a clear understanding of the scope of their responsibilities in co-management of the Reserves with Council staff and the Community Board.

7.2 The Lyttelton Reserves Committee can continue to work towards achieving the goals and aspirations outlined in its Urumau and Whakaraupō Triennial Plans, which were approved by Te Pātaka o Rākaihautū Banks Peninsula Community Board at its meetings on 10 June 2024 and 9 June 2025 respectively.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Lyttelton Reserves Schedule - 8 September 2025	25/1365755	149

In addition to the attached documents, the following background information is available:

Document Name – Location / File Link

Not applicable

Signatories Ngā Kaiwaitohu

Author	Linda Burkes - Banks Peninsula Governance Advisor
Approved By	Penelope Goldstone - Manager Community Governance, Banks Peninsula

12. Cass Bay Reserve Committee Triennial Plan 2023-25 and Reserve Schedule.
Reference Te Tohutoro:	25/1397344
Responsible Officer(s) Te Pou Matua:	Linda Burkes, Governance Advisor
Accountable ELT Member Pouwhakarae:	Andrew Rutledge, General Manager Citizens and Community

1. Purpose and Origin of the Report Te Pūtake Pūrongo

1.1 This report is to bring the Cass Bay Reserve Committee Triennial Plan (Attachment A) to Te Pātaka o Rākaihautū Banks Peninsula Community Board for its acceptance and support; and to bring the Cass Bay Reserve Schedule (Attachment B) to Te Pātaka o Rākaihautū Banks Peninsula Community Board for its endorsement.

2. Officer Recommendations Ngā Tūtohu

That Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Receive the information in the Cass Bay Reserve Committee Triennial Plan 2022-25 Triennial Plan and Reserve Schedule Report.

2. Accept and support the Cass Bay Reserve Committee Triennial Plan through the Long-Term Plan (LTP) and Annual Plan (AP) processes.

3. Endorse the Cass Bay Reserve Schedule.

4. Notes that the decision in this report is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3. Executive Summary Te Whakarāpopoto Matua

3.1 This report presents the opportunity to support the Reserve Committee’s priorities and support the Cass Bay Reserve Triennial Plan through the Long-Term Plan and Annual Plan processes.

3.2 The preferred option is to accept and support the Cass Bay Reserve Triennial Plan and endorse the Cass Bay Reserve Schedule.

4. Background/Context Te Horopaki

4.1 In alignment with Te Pātaka o Rākaihautū Banks Peninsula Reserve Committee Terms of Reference, every Reserve Committee is encouraged to create their Triennial Plan, and confirm their Reserve Schedule, in collaboration with staff.

4.2 Cass Bay Reserve Committee has collaborated with staff to create the attached Cass Bay Reserve Triennial Plan which is now being placed in front of the Board for the Boards acceptance and support through the Long-Term Plan and Annual Plan processes.

4.3 Cass Bay Reserve Committee has accepted the attached Reserve Schedule outlining the reserves they are to co-manage, the facilities and assets on the reserve, the local community relating to the reserve, user groups and organisations, and the local rūnanga that has kaitiakitanga of the reserve.

Options Considered Ngā Kōwhiringa Whaiwhakaaro

4.4 The following reasonably practicable options were considered and are assessed in this report:

4.4.1 Accept and support the Cass Bay Reserve Committee Triennial Plan through the Long-Term Plan (LTP) and Annual Plan (AP) processes.

4.4.2 Do not accept and support the Cass Bay Reserve Committee Triennial Plan through the Long-Term Plan (LTP) and Annual Plan (AP) processes.

4.4.3 Endorse the Cass Bay Reserve Schedule.

4.4.4 Do not endorse the Cass Bay Reserve Schedule.

Options Descriptions Ngā Kōwhiringa

4.5 Preferred Option: Accept and support the Cass Bay Reserve Committee Triennial Plan through the Long-Term Plan (LTP) and Annual Plan (AP) processes.

4.5.1 Option Description: Cass Bay Reserve Committee has worked with staff to outline its operational plans for the term, priorities, and goals in a clear and collaborative work programme. The Triennial Plan can be used to report on progress and to support submissions to the Long-Term Plan (LTP) and Annual Plan (AP) processes for funding.

4.5.3 Option Advantages

· This option allows the Reserve Committee to have support for funding through the LTP and AP processes.

· This option allows Cass Bay Reserve Committee to begin their programme of work.

4.5.4 Option Disadvantages

· There are no disadvantages to this option.

4.6 Preferred Option: Endorse the Cass Bay Reserve Schedule.

4.6.1 Option Description: Cass Bay Reserve Committee has accepted the Reserve Schedule as a true representation of the reserves they are to co-manage, the facilities and assets on the reserve, the local community relating to the reserve, user groups and organisations, and the local rūnanga that has kaitiakitanga of the reserve.

4.6.2 In alignment with Te Pātaka o Rākaihautū Banks Peninsula Terms of Reference (6 November 2023), the Reserve Schedule will be endorsed by the Board on a triennial basis.

4.6.3 Option Advantages

· This option outlines the scope of responsibility for Cass Bay Reserve Committee and enacts the Terms of Reference for reserve committees.

4.6.4 Option Disadvantages

· There are no disadvantages to this option.

5. Financial Implications Ngā Hīraunga Rauemi

Capex/Opex Ngā Utu Whakahaere

5.1 Staff that create the Triennial Plan in collaboration with the Reserve Committee, do so knowing the proposed work is deliverable subject to the available operational budgets.

5.2 There are no financial implications associated with endorsement of the Reserve Schedule.

6. Considerations Ngā Whai Whakaaro

Risks and Mitigations Ngā Mōrearea me ngā Whakamātautau

6.1 There are no applicable risk management implications.

Legal Considerations Ngā Hīraunga ā-Ture

6.2 Statutory and/or delegated authority to undertake proposals in the report:

6.2.1 Te Pātaka o Rākaihautū Banks Peninsula Reserve Committee Terms of Reference, clause 13.3 states:

6.2.2 Te Pātaka o Rākaihautū Banks Peninsula Reserve Committee Terms of Reference, clause 1.2 states:

Each Committee will have a Reserve Schedule, which will be endorsed by the Board on a Triennial basis.

6.3 Other Legal Implications:

6.3.1 There is no legal context, issue, or implication relevant to this decision.

Strategy and Policy Considerations Te Whai Kaupapa here

6.4 The required decisions:

6.4.1 Strongly align with the Community Outcomes and Strategic Priorities detailed in Christchurch City Council’s Strategic Framework, in particular:

6.4.3 Are consistent with Council’s Plans and Policies.

6.5 This report supports the Council's Long Term Plan (2024 - 2034):

6.6 Parks, Heritage and Coastal Environment

6.6.1 Activity: Parks and Foreshore

· Level of Service: 6.3.7.4 Volunteer participation at community opportunities across parks network - Volunteer hours - maintain or grow compared to previous year

Community Impacts and Views Ngā Mariu ā-Hāpori

6.7 The decision affects the following wards/Community Board areas:

6.7.1 Lyttelton subdivision, Te Pātaka o Rākaihautū Banks Peninsula ward.

Impact on Mana Whenua Ngā Whai Take Mana Whenua

6.9 The decision does not involve a matter of interest to Mana Whenua and will not impact on our agreed partnership priorities with Ngā Papatipu Rūnanga.

6.10 Te Hapu o Ngāti Wheke has kaitiakitanga over Cass Bay Reserve, although the acceptance and support of this Triennial Plan and endorsement of the Reserve Schedule does not involve or impact mana whenua.

Climate Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi

6.11 The proposals in this report are unlikely to contribute significantly to adaptation to the impacts of climate change or emissions reductions.

6.12 No significant impacts are anticipated because it relates to a continuation of existing reserve management.

7. Next Steps Ngā Mahinga ā-muri

7.1 The Cass Bay Reserve Committee can continue their programme of work for this term on Cass Bay Reserve.

7.2 The Cass Bay Reserve Committee will have support for funding through the LTP and AP processes.

7.3 The Cass Bay Reserve Committee has a clear understanding of the scope of their responsibilities in co-management of the Reserve with Council staff and the Community Board.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Cass Bay Reserve Committee Triennial Plan 2025-28	25/1699003	157
b ⇩	Cass Bay Reserve Schedule 8 September 2025	25/1725328	161

In addition to the attached documents, the following background information is available:

Document Name – Location / File Link

Not applicable

Signatories Ngā Kaiwaitohu

Author	Linda Burkes - Banks Peninsula Governance Advisor
Approved By	Penelope Goldstone - Manager Community Governance, Banks Peninsula

13. Reserve Committees - Special Conditions Progress
Reference Te Tohutoro:	25/989438
Responsible Officer(s) Te Pou Matua:	Linda Burkes, Banks Peninsula Governance Advisor
Accountable ELT Member Pouwhakarae:	Andrew Rutledge, General Manager Citizens and Community

1. Purpose and Origin of the Report Te Pūtake Pūrongo

1.1 At its 12 December 2022 meeting Te Pātaka o Rākaihautū Banks Peninsula Community Board approved the amendments to the newly adopted Reserve Committee Terms of Reference including special conditions for six of the fifteen Reserve Committees.

1.2 This report is to provide an update to the Board on the progress of the Reserve Committees with special conditions and to seek an extension of the deadline for three Reserve Committees with outstanding special conditions.

2. Officer Recommendations Ngā Tūtohu

That Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Receive the information in the Reserve Committees - Special Conditions Progress Report.

2. Extend the special condition deadline relating to Le Bons Bay and Little Akaloa Reserve Committees to be six months from 7 October 2025.

3. Extend the special condition deadline relating to Pigeon Bay Reserve Committee to be twelve months from 7 October 2025.

3. Background/Context Te Horopaki

3.1 The special conditions placed on Reserve Committees at the Boards 12 December 2022 meetings are as follows:

Allandale	That the Committee has six months from the Committee’s Triennium Election Meeting to explore options of registering as an Incorporated Society or other legal entity
Ataahua	That the Committee has six months from the Committee’s Triennium Election Meeting to explore options around hall bookings and people camping overnight on the grounds and report to the Board.
Awa-iti	No additional conditions.
Cass Bay	No additional conditions.
Diamond Harbour	No additional conditions.
Duvauchelle	No additional conditions.
Garden of Tane	No additional conditions.
Le Bons Bay	That the Committee has six months from the Committee’s Triennium Election Meeting to explore their options of registering as an Incorporated Society or other legal entity and report to the Board.
Little Akaloa	That the Committee has six months from the Committee’s Triennium Election Meeting to explore their options around handling money, the non-conforming campground, and facility management, and report to the Board.
Lyttelton Recreation Ground	No additional conditions.
Lyttelton Reserves	That Andrew Turner be the Board appointed Chairperson of the Lyttelton Reserves Committee. The position to be reviewed six months after the Triennium Election Meeting.
Okains Bay	No additional conditions.
Pigeon Bay	That the Committee has six months from the Committee’s Triennium Election Meeting to explore their options of registering as an Incorporated Society or other legal entity and report to the Board.
Robinsons Bay	No additional conditions.
Stanley Park	No additional conditions.

3.2 At the Board’s 7 October 2024 meeting the Board were advised that the following Reserve Committees had met their conditions:

Allandale

The special condition was satisfied as outlined in the report to the Board on 7 October 2024.

Ataahua

The special condition was satisfied as outlined in the report to the Board on 7 October 2024. Since then, a committee has been formed by interested community members to form a legal entity to enable them to activate a lease with Council for management of the hall.

The Ataahua Community Trust will also assume responsibility for providing input to Council staff into the management of the Ataahua Reserve.

Lyttelton Reserves

The special conditions were satisfied as outlined in the report to the Board on 9 October 2023.

3.3 Each Committee with outstanding special conditions has worked alongside its associated Community Development Advisor to progress their conditions as outlined below:

Le Bons Bay

Formation of a legal entity, such as a trust or incorporated society is required to enable management of the Le Bons Bay Hall.

Once a legal entity is formed, an appropriate hall management arrangement will be decided on and may be granted under Section 73(3) of the Reserves Act. Refer points 1.8 to 1.10 of this report.

Little Akaloa

The non-complying campground has been closed.

Formation of a legal entity, such as a trust or incorporated society is required to enable management of the Little Akaloa Hall.

Once a legal entity is formed, an appropriate hall management arrangement will be decided on and may be granted under Section 73(3) of the Reserves Act. Refer points 1.8 to 1.10 of this report.

Pigeon Bay

Permanent Campground sites are not compliant with Section 44(2) of the Reserves Act 1977. Staff will conduct community consultation then bring a report to Te Pātaka o Rākaihautū Banks Peninsula Community Board to present options to establish the future of permanent campground sites at Pigeon Bay and Duvauchelle Campgrounds. The Board recommendation will then go to Council for its decision.

After the future of permanent campground sites has been determined, then an alternative management structure for the campground can be considered. At this time, staff will work through options to manage the campground, with the Committee. If progressed, community consultation would be part of this process.

4. Considerations Ngā Whai Whakaaro

4.1 Where a community building, such as a hall, is on land classified as a recreation reserve, it is subject to Section 73(3) of the Reserves Act 1977: Leasing of recreation reserves for farming, grazing, afforestation, or other purposes (3) Where any recreation reserve or any part of such a reserve is not being used for the purposes of a recreation reserve and in the opinion of the Minister is not likely to be used for that purpose, but it is inadvisable or inexpedient to revoke the reservation, leases of the whole or any part thereof may be granted by the administering body with the prior consent of the Minister in cases where the reserve is vested in such a body, or by the Minister in any other case.

Legal advice indicates that in cases where a community hall is located on a recreation reserve and the Council intends to lease the hall to a third party, the process and costs associated with revoking a small portion of the reserve and reclassifying it to a local purpose reserve would be impractical.

It has been agreed that for the community halls situated on the recreation reserves, including Le Bons Bay Hall, and Little Akaloa Domain Hall, it would be more efficient to proceed with granting leases under Section 73(3) of the Reserves Act 1977, without the need for revocation or a change of classification. This approach is considered the most practical and cost-effective solution for managing these community facilities.

4.2 Le Bons Bay Reserve Committee and Little Akaloa Reserve Committee are required to form legal entities to manage the facilities on the reserves. Lease arrangements can then be made to enable management of the facilities.

4.3 A deadline of six months is considered adequate time for Le Bons Bay and Little Akaloa Reserve Committees to form a legal entity and finalise a hall management agreement with Christchurch City Council.

4.4 Section 44(2) of the Reserves Act states: Unauthorised use of reserve (2) Except with the consent of the Minister, the owner of any vehicle, caravan, tent, or removable structure shall not permit it to remain on a reserve for a total period of more than 4 weeks during the period commencing on 1 November in any year and ending with 31 March.

4.5 The special condition for Pigeon Bay Reserve Committee cannot be progressed until after decisions are made by Council regarding the future of annual sites at the Duvauchelle and Pigeon Bay Campgrounds.

4.6 A deadline of twelve months will allow Pigeon Bay Reserve Committee, and staff, additional time to resolve the issue of non-compliance with Section 44(2) of the Reserves Act 1977, following which an alternative management structure can be considered for the Campground and the Reserve Committee could explore its options of forming an Incorporated Society or other legal entity to enable community management of the Campground.

4.7 The special conditions for the Lyttelton, Allandale and Ataahua Reserve Committees, have been met and therefore the extended time does not apply to these committees.

4.8 The Officer Recommendation to extend the deadline is a result of the continued efforts required to ensure Reserve Committees are well informed of their options and have a clear path forward that staff, the Committee, the community and the Community Board are satisfied with.

Attachments Ngā Tāpirihanga

There are no attachments to this report.

In addition to the attached documents, the following background information is available:

Document Name – Location / File Link

Not applicable

Signatories Ngā Kaiwaitohu

Author	Linda Burkes - Banks Peninsula Governance Advisor
Approved By	Penelope Goldstone - Manager Community Governance, Banks Peninsula

14. Cass Bay and Corsair Bay play space renewals- design approval
Reference Te Tohutoro:	25/881547
Responsible Officer(s) Te Pou Matua:	Holly Whitaker- Project Manager, Community Parks Kiran Skelton- Engagement Advisors
Accountable ELT Member Pouwhakarae:	Andrew Rutledge, General Manager Citizens and Community

1. Purpose and Origin of the Report Te Pūtake Pūrongo

1.1 The purpose of this report is to request that the Te Pātaka o Rākaihautū Community Board approve:

1.1.1 The concept plans for the renewal of Cass Bay play space

1.1.2 The concept plans for the renewal of Corsair Bay play space

2. Officer Recommendations Ngā Tūtohu

That Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Receive the information in the Cass Bay and Corsair Bay play space renewals- design approval Report.

2. Note that the decisions in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy 2019. The level of significance was determined by the low level of impact on users and the low level of impact on Council’s play space level of service.

3. Approve the Cass Bay play space renewal plan as set out in Attachment A to this report.

4. Approve the Corsair Bay play space renewal plan as set out in Attachment A to this report.

3. Executive Summary Te Whakarāpopoto Matua

3.1 The renewal of the play spaces form part of the Community Parks Planned Play Space Renewal Programme. These play spaces are being renewed based on their age and condition.

3.2 The designs will ensure that today’s NZ Play Safety Standards are being met, take into account feedback from consultation, as well as taking into consideration any basic updates to levels of service. This can include, but is not limited to, better footpath connections, improved accessibility, increase seating and shade provisions.

Current play space at Cass Bay

Current play space at Corsair Bay

3.3 The renewals of both play spaces are being procured in the form of a design- build contract, as the hill side terrain in both locations has meant that bespoke items of play equipment are required, suiting an integrated approach between design and construction.

3.4 Staff have packaged the two renewals together, due to their close geographical location, their connection via the costal pathway, their interlinked cultural korero. Combining projects offers savings which can lead to better outcomes for the community.

3.5 The proposed concept design for Cass Bay is:

A map of a park

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3.6 The concept plan remains largely the same as what was proposed during consultation, with the addition of some more imaginative play features, such as a whare/ shop, within the nature play area. Additionally, we have added a steering wheel to the waka.

3.7 The proposed concept for Corsair Bay:

3.8 The concept plan is largely the same as what was proposed during consultation, with the addition of a recycled dingy, to capture the maritime theme and provide imaginative play options.

4. Background/Context Te Horopaki

4.1 As part of the early engagement process staff met with local stakeholders to understand how the local community used the reserves. This included onsite meetings with mana whenua from Te Hapu o Ngāti Wheke, members of the Cass Bay Residents’ Association and staff ran a workshop with tamariki from Lyttelton school. Information from these workshops was used to inform the brief for the tender of the design/ build contract for both play spaces.

4.2 Mana whenua was invited to be subject matter experts in the tender analysis, to ensure that the inclusion of stories of significance was integrated with cultural sensitivity. A specialist carver will also be carving some elements on the waka at Cass Bay and when staff develop the interpretation panels, mana whenua will be closely involved.

4.3 Other projects associated with Cass Bay:

4.3.1 In a separate capital budget, funding is allocated to ‘Cass Bay Reserves Development Work” which is being guided by the Cass Bay Development Plan, approved in 2010. This is in the very early planning stages; however, staff are looking to ensure that track connectivity in the wider reserve aligns with the playground design. Staff are also investigating ways in which car parking can be improved in the area.

4.3.2 As part of the Three Water ‘Storm Water Whakaraupo/Lyttelton Revegetation and Sediment Control fund’ staff are working with the Cass Bay Residents Association to help slow down the erosion of the banks around the play space through planned planting in designated areas. This is planned for the 2026 planting season.

A wooden deck on a cliff with trees

AI-generated content may be incorrect.

4.4 Other projects associated with Corsair Bay:

4.5 At Corsair Bay, a Three Waters project is underway to renew the stormwater infrastructure, which will require trenching through significant areas of the car park. Parts of the car park are already in poor condition, so the Community Parks Hard Surface Renewals fund will be used to cover the cost of resealing. As part of this process, the layout of the car parking spaces will be adjusted to create two additional spaces in the upper car park. However, the inclusion of required stormwater gardens and the expansion of the accessible car park space to ensure compliance will reduce the number of spaces in the lower car park by three. We are also proposing to remove one space adjacent to the current playground to provide:

· an additional accessible space,

· more flat land for play equipment,

· improved footpath access, and

· space for a fence and shrub border to increase safety between the playground and the car park.

4.5.1 An informal track currently links the upper car park to the play space. We propose to widen, regrade, and surface this track with gravel to provide a safer alternative walking route, as users currently must walk down the narrow access road. This upgrade will also help to manage stormwater runoff that is affecting the existing playground. If budget permits, ‘play on the way’ features will be incorporated along the track.

4.6 The following related information were circulated to the meeting members:

Date	Subject
30/07/2025	Email circulated to the Board regarding project consultation titled ‘Cass Bay (Motu-kauati-raki) and Corsair Bay (Motu-kauati-iti) play space renewals’

4.7 The following related information session/workshops have taken place for the members of the meeting:

Date	Subject
24/03/2025	Information Session/Workshop - Te Pātaka o Rākaihautū Banks Peninsula Community Board Play space renewals in Cass Bay and Corsair Bay- Information session 24 March 2025

Options Considered Ngā Kōwhiringa Whaiwhakaaro

4.8 The following reasonably practicable options were considered in this report:

4.8.1 The Community Board adopt the proposed concept plan for the play space renewal Cass Bay and Corsair Bay.

4.8.2 The Community Board does not approve one/ both concept plans and requests that staff consider an alternative design and re-consult with the community.

4.8.3 Remove play equipment from one/both the Reserves and do not replace.

Options Descriptions Ngā Kōwhiringa

4.9 Preferred Option: The Community Board adopt the proposed concept plan for the play space renewals at Cass Bay and Corsair Bay.

4.9.1 Option Advantages

· The community will receive a safe play space that offers increased play value, more age-appropriate equipment, enhanced pathway connectivity and improved accessibility.

4.9.2 Option Disadvantages

· No additional changes to the concept plan can be made.

4.10 Option 2:

4.10.1 Option Description: The Community Board does not approve one/both concept plans and requests that staff consider alternative designs and re-consults with the community.

4.10.2 Option Advantages

· The Community have the option to offer alternative suggestions to the proposed concept plan.

4.10.3 Option Disadvantages

· This option would impact the allocated budget as the new playground design and engagement costs would be funded from within the current budget. It is likely that this would impact the type of equipment we would be able to include in a revised plan.

· Dissatisfaction among the local community due to the significant delays in decision making due to elections.

4.11 Option 3: Remove play equipment from one/both Reserves and do not replace.

4.11.1 Option Advantages

· This would provide Council with a saving in capital and operating expenditure.

4.11.2 Option Disadvantages

· The play equipment would be removed from one/both Reserves at the end of its life span resulting in no Council play provisions in one/both areas.

5. Financial Implications Ngā Hīraunga Rauemi

Capex/Opex Ngā Utu Whakahaere

	Recommended Option	Option 2 - <enter text>	Option 3 - <enter text>
Cost to Implement	Allocated CAPEX budget: Cass Bay $270,000 Corsair Bay $553,572	Allocated CAPEX budget: Cass Bay $270,000 Corsair Bay $553,572	Approximate removal and land remediation cost of $20,000 per site
Maintenance/Ongoing Costs	Covered by existing maintenance budget	Covered by existing maintenance budget	N/A
Funding Source	Community Parks Fixed Renewal Budget	Community Parks Fixed Renewal Budget	Community Parks Fixed Renewal Budget
Funding Availability	Yes	Yes	Yes
Impact on Rates	No	No	No

5.1 Funding for the car park renewal and formalisation of the existing track will be sourced from CAPEX budget – Community Parks Hard Surface Renewals, CPMS ID #43686.

5.2 The wider Cass Bay Reserve upgrades will be funded from CAPEX budget- Cass Bay Reserves Development Works, CPMS ID #73998.

6. Considerations Ngā Whai Whakaaro

Risks and Mitigations Ngā Mōrearea me ngā Whakamātautau

6.1 Implementation costs are based on anticipated product supply, installation, and wider construction costs. There is a risk that these costs could change due to product availability and supply. If costs escalate beyond the approved budget, staff will manage small shortfalls through minor design amendments. If there are major implications to the level of service, staff will discuss these with the Community Board before proceeding further with the project.

6.2 As both sites are categorised under the ‘natural character overlay’ within the District Plan resource consent needs to be sought for both sites. Playground items are categorised as buildings if they are over 1.8 meters high and over 6 meters squared. There may be opportunities to seek an exemption to this requirement, however this can only be sought after plans are approved.

6.3 Both sites are located within the coastal environment and are within the Banks Peninsula Slope Instability Management Area. The hillside terrain and existing storm water run-off issues poses challenges for construction. With input from geotechnical engineers and storm water engineers, these will be mitigated where possible in detailed design, but presence of storm water under runners are always possible, which can escalate costs.

6.4 Both sites require archaeological screen checks, however these cannot be undertaken until the detailed design phase, when depth and quantity of excavation can be calculated. There is potential that an archaeological standover is required, which can add to the costs. Contingency has been built in for this within the budget.

6.5 Both sites fall under the areas of cultural significance to mana whenua.

6.5.1 Cass Bay, also known as Motu-kauati-rahi means ‘The large fire-making tree grove’ referring to the kaikōmako tree that was once prevalent there. The coastal marine area (>20m south of the site) is a statutory acknowledgement area, and there are claims under the Marine and Coastal Area Takutai Moana Act. The site is within a Mahaanui Iwi Management Plan Silent File area (031/2a), which has been mapped by tribal experts to indicate a higher probability of encounter with sensitive tangible and/or intangible Ngāi Tahu values.

6.5.2 Corsair Bay is within the Ngā Tūranga Tūpuna overlay. Corsair Bay is known as Motu-kauati-iti “the small fire-making tree grove” .

6.6 Natural springs exist in close proximity to Cass Bay playground, the interception of groundwater through construction is considered unlikely & low risk, but possible.

Legal Considerations Ngā Hīraunga ā-Ture

6.7 As per the Christchurch City Council’s Delegation Register, 9 August 2024, the Community Board has the delegation to;

6.7.1 Approve the location of, and construction of, or alteration or addition to, any structure or area on parks and reserves provided the matter is within the policy and budget set by the Council. (Part D – Sub Part 1 – Community Boards – Pg 96).

6.7.2 Other Legal Implications: There is no legal context, issue, or implication relevant to these decisions.

Strategy and Policy Considerations Te Whai Kaupapa here

6.8 The required decision:

6.8.1 Aligns with the Christchurch City Council’s Strategic Framework.

6.8.2 Is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

6.9 This report supports the Council's Long Term Plan (2024 - 2034):

6.10 Parks, Heritage and Coastal Environment

6.10.1 Activity: Parks and Foreshore

· Level of Service: 6.8.5 Resident satisfaction with the overall availability of recreation facilities within the City's parks and foreshore network - >= 70%

Community Impacts and Views Ngā Mariu ā-Hāpori

6.11 In February 2025 early engagement with Lyttelton Primary School students involved a focus group with 14 tamariki (children), aged 8 – 12 years old.

6.12 Tamariki identified the merry-go-round as a key play feature in Corsair Bay. They suggested the surrounding hill would be ideal to play on and requested a range of new play equipment such as large and small slides, a basket swing, climbing ropes, a bar slide and accessible swings. This feedback fed into the concept design.

6.13 Consultation started on 1 August and ran until 17 August 2025.

6.14 Project details including links to the Kōrero mai | Let’s Talk webpage were advertised via:

· An email sent to 24 key stakeholders, including Ngāti Wheke, education providers (Lyttelton Primary School, Governors Bay School, local preschools and kindergartens) and local community groups.

· Consultation leaflets, delivered to community groups.

· Two social media posts on local community group pages.

· Signs at Corsair Bay and Cass Bay.

6.15 The Kōrero mai | Let’s Talk page had 581 views throughout the consultation period.

6.16 A token box engagement activity was set up at Lyttelton Primary School to collect feedback from students.

6.17 Staff attended a community information session during the consultation period, hosted by the Cass Bay Residents’ Association.

Summary of Submissions Ngā Tāpaetanga

6.18 Submissions were made by Spokes Canterbury and 23 individuals. All submissions are available on our Kōrero mai webpage.

6.19 Submitters were asked whether they supported the plan for Corsair Bay and Cass Bay.

Corsair Bay

6.20 Three submitters, including Spokes supported the plan, eight somewhat supported the plan, and two did not support the plan.

6.21 Submitters were asked what they liked and disliked about the plan.

6.22 Some submitters were concerned about the safety of the basket swing (2) and footpath to the playground (2). Others didn’t like the pirate ship removal (2) and worried the timber structures could be vandalised.

6.23 Submissions also included individual requests and can be read on our Kōrero mai webpage.

Cass Bay

6.24 Three submitters, including Spokes, supported the plan, nine submitters somewhat supported the plan, three submitters did not support the plan and one submitter didn’t know.

6.25 Submitters were asked what they liked and disliked about the plan.

6.26 Submitters supported the retention of the flying fox (3), new swings / basket swing (2), nature play (2) and acknowledgment of cultural heritage (2)

6.27 Two submitters were concerned by the removal of imaginative play equipment, such as the faux car.

6.28 Submission also included individual requests and can be read on our Kōrero mai webpage.

Supplementary information

6.29 A total of 99 tokens were received from Lyttelton Primary School students in the token box engagement activity.

· 80 students loved both designs

· 18 thought the designs needed more work

· One didn’t like the designs

6.30 Students made the following suggestions:

· More climbing features (4)

· A hamster wheel (3)

· Keep the pirate ship (3)

· Replace some of the slides at Corsair Bay with other play equipment.

6.31 To reduce barriers to participation, a quick poll was conducted on the Kōrero mai webpage.

Corsair Bay received:

· 5-star ratings (10)

· 4-star ratings (2)

· 3-star ratings (2)

· 2-star ratings (1)

· 1-star ratings (2)

Cass Bay received:

· 5-star ratings (11)

· 4-star ratings (5)

· 3-star ratings (2)

· 2-star ratings (2)

· 1-star ratings (3)

6.32 The decision affects the following wards/Community Board areas:

6.32.1 Te Pātaka o Rākaihautū Community Board

Impact on Mana Whenua Ngā Whai Take Mana Whenua

6.33 The decisions involve a decision in relation to ancestral land, a body of water or other elements of intrinsic value, therefore this decision does specifically impact Mana Whenua, their culture, and traditions.

6.34 Both sites are within the takiwā of Te Hapu o Ngāti Wheke. From inception staff have involved representative of mana whenua in discussion and decisions around the project. As afore mentioned, a member of mana whenua was on the panel as an assessor to the designs and continues to work with staff to guide how the pakiwaitata (legends) can be integrated into the design. This mātauranga (knowledge) may also be shared with play space visitors through interpretation panels.

Climate Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi

6.35 The decision in this report is likely to contribute positively to emissions reductions, in that local residents will have access to a play facility within walking distance and therefore may choose not to drive to other playgrounds.

6.36 If possible, existing unsuitable safe fall (bark) will be reused as mulch in the garden beds.

7. Next Steps Ngā Mahinga ā-muri

7.1 If the Community Board approve the proposed concept plans, detailed design can be completed and consents sought. Subject to the granting of any required consents and the manufacturing of the play equipment, construction is planned for early February 2026. Construction will take place outside of school holidays and will include a period during which both sites will be closed to the public. Traffic management will impact the adjacent car parking spaces and access to the beaches will not be removed.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Concept plan for the renewal of Cass Bay and Corsair Bay playgrounds	25/1675665	184

In addition to the attached documents, the following background information is available:

Document Name – Location / File Link

Not applicable

Signatories Ngā Kaiwaitohu

Authors

Holly Whitaker - Project Manager - Community Parks

Kiran Skelton - Engagement Advisor

Approved By

Bridie Gibbings - Manager Operations - Parks Development

Al Hardy - Manager Community Parks

15. Corsair Bay - Tree removals for stormwater renewal project
Reference Te Tohutoro:	25/1514417
Responsible Officer(s) Te Pou Matua:	Olga Naumova, Project Manager Stormwater and Waterways Delivery
Accountable ELT Member Pouwhakarae:	Andrew Rutledge, General Manager Citizens and Community

1. Purpose and Origin of the Report Te Pūtake Pūrongo

1.1 The purpose of this report is to seek approval from the Community Board for the removal of six (6) trees in Corsair Bay for a stormwater system upgrade project.

1.2 There is also an overground pipe being installed from Park Terrace down to the driveway, this will include some bank shaping and sump renewal. No trees are required for removal in this section of works.

1.3 A decision is being sought prior to works being undertaken on site.

2. Officer Recommendations Ngā Tūtohu

That Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Receives the information in the Corsair Bay - Tree removals for stormwater renewal project Report.

2. Notes that the decision in this report is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3. To make a decision to approve or to not approve the removal of six (6) trees to allow the stormwater system upgrade to proceed.

3. Executive Summary Te Whakarāpopoto Matua

3.1 There are six (6) small to medium sized trees required for removal to allow the Corsair Bay stormwater project system upgrade to proceed.

3.2 Investigations have been completed, and the pipe has been re-aligned to ensure minimal vegetation loss whilst allowing the project to proceed in a challenging environment.

4. Background/Context Te Horopaki

A map of a park

AI-generated content may be incorrect.

Snip of site plans, approximate location of trees to be removed are circled in red.

Tree Details

4.1 The species identified for removal are 2 x Ngaio, 1 x Cabbage Tree, 1 x Lemonwood, 1 x Spindle, 1 x Coprosma.

4.2 The trees range from small to medium size.

4.3 The trees are in good to fair condition.

4.4 Some associated shrubs and saplings will be removed and part of the works.

4.5 Due to the nature of Corsair Bay and the extent of its canopy cover in the area, removal of these trees will have a minor impact, and replacement planting can be undertaken to meet Tree Policy replacement planting requirements of replacing the canopy which is lost within 20 years. Replacement planting will be undertaken within the site to replace that which is lost.

4.6 Below are images of the trees required for removal.

Project Details

4.7 There has been a site visit with the project team and parks arborist to discuss options for the pipe and tree retention.

4.8 Due to the constricted site environment, the project requires an 8m corridor (4m either side of the pipe) to undertake excavation works safely.

4.9 Other options such as directional drilling have been considered but are not viable due to the steep nature of the site.

4.10 There is no way to re-lay the pipe from the lower carpark to the outfall in the bay without some vegetation being removed. The current alignment minimises tree and shrub removals as best as possible.

Options Considered Ngā Kōwhiringa Whaiwhakaaro

4.11 The following reasonably practicable options were considered and are assessed in this report:

4.11.1 Removal of the trees for the project to proceed.

4.12 The following options were considered but ruled out:

4.12.1 Re-alignment was discussed although there is no way of completing the system upgrade without some loss of vegetation. The current alignment minimises the losses.

Options Descriptions Ngā Kōwhiringa

4.13 Preferred Option: Removal of the trees

4.13.1 Option Description:

4.13.2 Option Advantages

· The project can proceed.

4.13.3 Option Disadvantages

· The project cannot proceed.

5. Financial Implications Ngā Hīraunga Rauemi

Capex/Opex Ngā Utu Whakahaere

	Recommended Option (Tree removals)	Option 2	Option 3
Cost to Implement	$2000
Maintenance/Ongoing Costs	$0
Funding Source	Project budget
Funding Availability	Yes
Impact on Rates	N/A

6. Considerations Ngā Whai Whakaaro

Risks and Mitigations Ngā Mōrearea me ngā Whakamātautau

6.1 Minor loss of shade along the path and toilet block area.

Legal Considerations Ngā Hīraunga ā-Ture

6.2 Statutory and/or delegated authority to undertake proposals in the report:

6.2.1 As outlined in the Delegations Register Part 4 – Community Boards, the local Community Board has the authority to approve the removal of healthy and structurally sound trees on reserves, parks, road corridors and open spaces.

Strategy and Policy Considerations Te Whai Kaupapa here

6.3 The required decision

6.3.1 Aligns with the Christchurch City Council’s Strategic Framework.

6.3.2 Is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

Is consistent with section 1.9 and 4.7 of Council’s Tree Policy.

4.7 Approval by Council for the removal of trees to facilitate projects on council land will take into account the value of the project to the community, including public health and/or the local environment and considerations taken for retaining existing trees compared with the loss of the benefits provided by the trees.

1.9 For every tree removed a minimum of two new trees will be planted with the projected canopy cover replacing that which is lost within 20 years (additional planting may be required).

Community Impacts and Views Ngā Mariu ā-Hāpori

6.4 Minor loss of shade along the path and toilet block area.

6.5 Views will be opened up along the walk down into the bay.

6.6 There will be an upgraded stormwater system in the bay at the completion of the works.

6.7 The decision affects the following wards/Community Board areas:

6.7.1 Te Pātaka o Rākaihautū Banks Peninsula Community Board.

Impact on Mana Whenua Ngā Whai Take Mana Whenua

6.8 The decision does not involve a significant decision in relation to ancestral land, a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Mana Whenua, their culture, and traditions.

6.9 The decision involves a matter of interest to Mana Whenua and will not impact on our agreed partnership priorities with Ngā Papatipu Rūnanga.

6.10 The project has received advice from Mahaanui Kurataiao which requires the replacement of any removed or damaged native vegetation as a result of the works.

Climate Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi

6.15 The proposals in this report are unlikely to contribute significantly to adaptation to the impacts of climate change or emissions reductions.

6.16 Small number of trees removed which will be replaced.

7. Next Steps Ngā Mahinga ā-muri

7.1 Once project is initiated the trees will be removed and replaced at completion of works.

Attachments Ngā Tāpirihanga

There are no attachments to this report.

In addition to the attached documents, the following background information is available:

Document Name – Location / File Link

Not applicable

Signatories Ngā Kaiwaitohu

Authors

James McDuff - Arborist

Olga Naumova - Project Manager

Approved By

Toby Chapman - Manager Urban Forest

Rupert Bool - Head of Parks

16. Kordia Licence at Sugarloaf and Thomson Scenic Reserves
Reference Te Tohutoro:	25/1236702
Responsible Officer(s) Te Pou Matua:	Kathy Jarden, Team Leader Leasing Consultancy
Accountable ELT Member Pouwhakarae:	Andrew Rutledge, General Manager Citizens and Community

1. Purpose and Origin of the Report Te Pūtake Pūrongo

1.1 The purpose of this report is to seek the Community Board’s approval to grant a new long-term licence to Kordia Limited for the telecommunication site which straddles Sugarloaf Scenic Reserve and Thomson Scenic Reserve.

1.2 The licenced area involves land which is situated in two Christchurch City Council wards. A separate report is going to be considered by the Waihoro Spreydon-Cashmere-Heathcote Community Board on 11 September 2025. Approval by both Community Boards is required for the new licence to be granted.

1.3 The report is staff-generated at the request of Kordia, whose current lease expires on 31 August 2026.

1.4 Kordia Limited has requested a new licence to ensure continuity of services and ongoing investment in critical national infrastructure.

2. Officer Recommendations Ngā Tūtohu

That Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Receive the information in the Kordia Licence at Sugarloaf and Thomson Scenic Reserves Report.

2. Note that the decision in this report is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3. Note that the licenced area covers two Christchurch City Council wards being Banks Peninsula and Cashmere.

4. Note the decision-making powers requested in this report relate to the licenced area within the Banks Peninsula Ward. Dual consent is required by Te Pātaka o Rākaihautū Banks Peninsula Community Board and Waihoro Spreydon-Cashmere-Heathcote Community Board to approve the granting of a new licence agreement; the report will be considered on 11 September 2025.

5. Subject to the approval of Waihoro Spreydon-Cashmere-Heathcote Community Board, and Te Pātaka o Rākaihautū Banks Peninsula Community Board approves the granting of a new licence to Kordia Limited for a term of 33 years commencing 1 September 2026 at an agreed rental of $77,000 per annum plus GST plus property rates recovery over that part of the land described as Res 4259 Sugarloaf Scenic Reserve and PT Res 4170 Thomson Scenic Reserve and shown in Attachment A to this report in accordance with Section 48A of the Reserves Act 1977.

6. Request that the Manager Property Consultancy do all things necessary and make any decisions at his sole discretion that are consistent with the intent of this report to implement the resolutions above including completing negotiations for and administering the terms and conditions of the new licence.

3. Executive Summary Te Whakarāpopoto Matua

3.1 Kordia operates a key telecommunications hub from the Sugarloaf and Thomson Scenic Reserves.

3.2 The lease, initially established in 1963 and expiring in 2026, supports services including emergency communications, cellular coverage, digital TV and FM broadcasting.

3.3 The new agreement will take the form of a Licence to comply with the Reserves Act 1977.

3.4 The new licence is essential for continuity of these services.

4. Background/Context Te Horopaki

The Land

4.1 The Kordia site is located within the Sugarloaf and Thomson Scenic Reserves which is managed under the Reserves Act 1977.

4.2 The land is described as Res 4259 Sugarloaf Scenic Reserve and PT Res 4170 Thomson Scenic Reserve. The Land is owned by the Crown and the Council has been appointed to control and manage the land.

4.3 The licence area, as shown in the Attachment A, consists of buildings, structures and land (area C) and an access road (area D).

4.4 The licence area covers two Christchurch City Council wards, namely the Cashmere Ward and the Banks Peninsula Ward as marked on Attachment A.

4.5 The current use as a telecommunications facility is longstanding and does not involve further expansion or intensification.

4.6 Continued use is deemed consistent with the reserve’s purpose under the current legislation, provided environmental effects remain managed and contained.

Strategic Importance and National Significance

4.7 The Sugarloaf site plays a critical role in the national telecommunications network.

4.8 It supports digital television, FM radio, cellular services, emergency communications, and microwave data transmission throughout Christchurch and the wider Canterbury region.

4.9 The site's elevation and infrastructure make it uniquely suited for high-frequency transmission, and there are no practical alternative locations with equivalent coverage or connectivity.

Continuity of Essential Services

4.10 The site is used by emergency services including NZ Police, Fire and Emergency New Zealand, and Civil Defence for critical communications.

4.11 Disruption or loss of this site would have immediate and wide-ranging effects on public safety and communications resilience.

4.12 A long-term licence provides Kordia with the stability needed to ensure continuous operation and planned infrastructure maintenance.

Infrastructure Investment and Maintenance

4.13 Kordia has a long-standing presence on the site since 1963 and has invested significantly in maintaining the 120-metre telecommunications tower and associated buildings.

4.14 The company has committed to ongoing maintenance, including reroofing the facility during the next licence term.

4.15 Kordia is responsible for maintenance of the access road and land contained in the licence.

4.16 A secure licence is necessary for Kordia to justify continued investment in nationally significant infrastructure.

Licence Term and Rental

4.17 The proposed licence term is 33 years which is the maximum term permitted under the Reserves Act.

4.18 The annual rental was assessed by an independent valuer and both parties have agreed to a net rental of $77,000 plus GST and recovery of the proportionate Rates levy.

4.19 Market rent reviews will be completed every 11 years, with CPI rent adjustments made three-yearly.

Options Considered Ngā Kōwhiringa Whaiwhakaaro

4.20 The following reasonably practicable options were considered and are assessed in this report:

4.20.1 Option 1 (Preferred): Grant a new licence to Kordia.

4.20.2 Option 2: Short-term licence (e.g 10-15 years).

4.20.3 Option 3: Decline the licence request and decommission site.

4.21 The following options were considered but ruled out:

4.21.1 Option to relocate facility – deemed impractical due to infrastructure, terrain, and national integration requirements.

Options Descriptions Ngā Kōwhiringa

4.22 Preferred Option: Grant Long-term Licence.

4.22.1 Option Description: 33-year licence commencing 1 September 2026.

4.22.2 Option Advantages

· Ensures continuity of emergency and broadcast services

· Supports long-term national infrastructure planning

· Enables Kordia to undertake planned maintenance.

4.22.3 Option Disadvantages

· Long licence term reduces flexibility for future land use changes.

4.23 Option 2 - Short-Term Licence.

4.23.1 Option Description: 10- or 15-year term.

4.23.2 Option Advantages

· Retains more flexibility over land use.

4.23.3 Option Disadvantages

· Undermines certainty for infrastructure investment.

· May jeopardise national telecommunications service continuity.

4.24 Option 3 – Decline the licence request.

4.24.1 Option Description: Terminate licence at expiry.

4.24.2 Option Advantages

· Future flexibility for land use – Council could explore alternative uses of the site potentially aligning with updated strategic, environmental or recreational priorities for the scenic reserve.

4.24.3 Option Disadvantages

· Reputational risk to the Council

· Loss of the site could result in major outages or services

· May jeopardise national telecommunications service continuity.

Analysis Criteria Ngā Paearu Wetekina

The proposal to grant a new licence to Kordia was assessed against the following key criteria:

4.25 Strategic and Operational Importance
The Sugarloaf site is essential to national and regional telecommunications, emergency services, and public broadcasting. Maintaining Kordia's long-term presence ensures continuity of these critical services.

4.26 Environmental and Land Use Compatibility
The licence involves no new development or intensification, aligns with current use of the scenic reserve, and does not adversely affect the environment or recreational values of the site.

4.27 Policy and Legal Alignment
The proposal supports the Council’s Long Term Plan objectives, complies with the Reserves Act 1977 (subject to public notification), and ensures responsible stewardship of public land without financial cost to ratepayers.

5. Financial Implications Ngā Hīraunga Rauemi

Capex/Opex Ngā Utu Whakahaere

	Recommended Option 33 year Licence	Option 2 - Short Term Licence	Option 3 – Decline Licence
Cost to Implement	No capital cost to Council	No capital cost to Council	No cost to Council
Maintenance/Ongoing Costs	Ongoing maintenance remains with Kordia	Ongoing maintenance remains with Kordia	Grounds maintenance costs not yet quantified
Funding Source	N/A (tenant-funded)	N/A (tenant-funded)	Maintenance to come from Parks opex budgets
Funding Availability	N/A	N/A	Unknown
Impact on Rates	Nil	Nil	Unknown

5.1 Operational Expenses incurred included the rental valuation, preparation of licence plan and staff administration costs in preparing the licence document. These costs are recovered through operational budgets. The rental valuation costs were split between both parties.

6. Considerations Ngā Whai Whakaaro

Risks and Mitigations Ngā Mōrearea me ngā Whakamātautau

6.1 Risk of service disruption if the licence is not renewed; mitigated by granting a long-term licence.

6.2 Risk that there may be some community concern around leasing part of a scenic reserve to a corporate entity. Clear communication that this is a longstanding essential utility use with no change in the footprint or public access impacts and the fact that the licence supports critical infrastructure should mitigate that risk.

Legal Considerations Ngā Hīraunga ā-Ture

6.3 Statutory and/or delegated authority to undertake proposals in the report:

6.3.1 The land is owned by the Crown and Council has been appointed to control and manage the land.

6.3.2 Licences of Crown owned land must be approved by the Minister of Conservation. Delegated authority was granted to the Chief Executive in 2013 to make certain decisions that previously had to be referred to the Department of Conservation for the approval of the Minister of Conservation or their delegate. Chief Executive approval will be sought prior to execution of the licence ensuring that due process has been followed.

6.3.3 The reserves are subject to the Reserves Act 1977. Council must ensure continued compliance with permitted use under the Act.

6.3.4 The previous lease was issued prior to the Reserves Act 1977 and any occupation must now be by way of a licence.

6.3.5 The Sugarloaf site is on scenic reserves, and the applicable licencing provision is Section 48A - use of reserve for communication stations. Section 48A licences do not automatically exempt Council from public notification unless:

· The activity is already detailed in an approved management plan, or

· The reserve is not likely to be materially altered or permanently damaged; and the rights of the public in respect of the reserve are not likely to be permanently affected.

6.3.6 In this instance, the Cashmere Spur and Bowenvale Valley Reserves Management Plan approved July 1991 contemplates the lease on Thomson Park/Sugarloaf Scenic Reserves for telecommunication purposes and therefore, public notification is not required.

6.3.7 Summit Road (Canterbury) Protection Act 2001 (the “Act”) – The Sugarloaf and Thomson Scenic Reserves fall within the area protected by the Act. The proposed licence to Kordia Limited relates to the continued use of an existing telecommunications facility with no new development or structural modifications proposed. As such, the proposal does not trigger notification or referral requirements under the Act. The Summit Road Protection Authority, including the Summit Road Protection Society, does not need to be consulted in this instance. The Authority and the Society has however been notified by way of an email on 12 August 2025 from the Executive Secretary of the Authority of the intention to grant a new licence.

6.4 Other Legal Implications:

6.4.1 Relevant Christchurch City Council policies including the Leasing Council Property policy.

6.4.2 The granting of a new licence complies with this policy as there is only one logical tenant for use of the public property where there are buildings on parks and reserves.

Strategy and Policy Considerations Te Whai Kaupapa here

6.5 The required decision:

6.5.1 Aligns with the Christchurch City Council’s Strategic Framework.

· Resilient Infrastructure – the Sugarloaf telecommunications facility is a core component of Christchurch’s critical infrastructure, supporting emergency response, public broadcasting, and mobile/data services.

· Renewing the licence enables long-term continuity of these services, which is consistent with the Council’s commitment to building and maintaining resilient infrastructure networks.

6.5.2 Is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy. The level of significance was determined by the following considerations:

· Limited Public Impact – the licence affects a very small number of people directly and maintains the status quo of an existing facility. There is minimal potential for widespread community concern or disruption.

· No impact on strategic assets or Mana Whenua – the decision does not involve the sale or change in control of any strategic Council assets, and there is no identified impact on Māori land, culture, or traditions.

· High reversibility and low risk – the licence is fully within Council’s statutory powers under the Reserves Act, poses no financial risk, and can be controlled through standard licence conditions and review clauses.

6.5.3 Is consistent with Council’s Plans and Policies. The 2024-2034 LTP emphasises resilient infrastructure, continuity of essential services, and cost-effective stewardship of Council-managed assets.

6.6 This report supports the Council's Long Term Plan (2024 - 2034).

6.7 The proposal meets the intent and direction of Council’s governing documents. It supports infrastructure continuity, prudent asset management, environmental care, and long-term planning – making the licence consistent with Council’s Plans and Policies.

Community Impacts and Views Ngā Mariu ā-Hāpori

6.8 There is a positive impact with the continuation of essential communications.

6.9 The continued operation of the facility directly contributes to the Council’s community outcomes, particularly:

6.9.1 Strong sense of community – enabling connection and access to emergency services.

6.9.2 A well-connected and accessible city – through high-quality telecommunications.

6.9.3 A safe and healthy city – through uninterrupted emergency and public service communications.

6.10 The decision affects the following wards/Community Board areas:

6.10.1 Cashmere Ward and Banks Peninsula Ward with benefits to the greater Christchurch area.

6.11 Te Pātaka o Rākaihautū Banks Peninsula Community Board view has not been canvassed directly; supporting the decision ensures infrastructure continuity and minimal site changes and supports Council’s long-term vision as a resilient, well-connected and sustainable city.

Impact on Mana Whenua Ngā Whai Take Mana Whenua

6.12 The decision does not involve a significant decision in relation to ancestral land, a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Mana Whenua, their culture, and traditions.

6.13 The decision does not involve a matter of interest to Mana Whenua and will not impact on our agreed partnership priorities with Ngā Papatipu Rūnanga.

6.14 The decision relates to operational continuity of nationally significant infrastructure and involves no changes to land use, expansion or new development.

6.15 The granting of a new licence supports the status quo and has no material impact on the relationship of Mana Whenua to the land, nor on their culture, traditions, or partnership arrangements with the Council.

6.16 Te Hapū o Ngāti Wheke have been contacted directly and have no concerns with a further licence.

Climate Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi

6.15 The proposals in this report are unlikely to contribute negatively to adaptation to the impacts of climate change or emissions reductions as there are minimal emissions or adaptation impact due to the existing infrastructure and no expansion is planned to the built infrastructure.

6.16 Reusing existing infrastructure rather than developing a new site reduces emissions and avoids additional environmental impacts.

6.17 This is consistent with Council’s climate mitigation and adaptation principles, especially those encouraging efficient land use and low-impact infrastructure solutions.

7. Next Steps Ngā Mahinga ā-muri

7.1 Finalise licence documents and execute agreement effective 1 September 2026.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Kordia Limited - Sugarloaf Areas	25/1246264	204

In addition to the attached documents, the following background information is available:

Document Name – Location / File Link

Not applicable

Signatories Ngā Kaiwaitohu

Author

Kathy Jarden - Team Leader Leasing Consultancy

Approved By

Angus Smith - Manager Property Consultancy

Paul Devlin - Manager Regional Parks

Rupert Bool - Head of Parks

17. Fire Emergency New Zealand - Consideration of New Lease/Licences for Rural Fire Bases
Reference Te Tohutoro:	25/1436880
Responsible Officer(s) Te Pou Matua:	Felix Dawson, Leasing Consultant;
Accountable ELT Member Pouwhakarae:	Andrew Rutledge, General Manager Citizens and Community

1. Purpose and Origin of the Report Te Pūtake Pūrongo

1.1 The purpose of this report is to consider the application for a new lease/licence by Fire and Emergency New Zealand (FENZ) for a number of rural fire sites on Te Pātaka o Rākaihautū Banks Peninsula.

1.2 The report is staff initiated to address the current licence expiry.

1.3 The current licence has expired, and a new lease/licence is required to provide FENZ with security of tenure and clarity around rights and responsibilities.

2. Officer Recommendations Ngā Tūtohu

That Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Receive the information in the Fire Emergency New Zealand - Consideration of New Lease/Licences for Rural Fire Bases Report.

2. Grant a ground lease/licence to Fire Emergency New Zealand, for a period of 24 years including renewals for an area of approximately 75sqm for four (4) sites in total. Three (3) sites are reserves and the lease/licence is to be granted pursuant to s73 Reserves Act 1977 for the sites described as: Wainui Domain Res 4051, CB 201/194; Pigeon Bay Boat Park Reserve, Lot 6 DP 301575, RT 6520; CB 34D/491; Sefton Park, Okains Bay, Res 3753, CB 247/156. One (1) site is park and the lease/licence is to be issued pursuant to the Local Government Act 2002 for Little Akaloa Streamside Reserve, described as Lot 2 DP56530. All sites are shown on the plans described in Attachment A of the Agenda report.

3. Approve existing storage containers on Pigeon Bay Boat Park Reserve and Little Akaloa Streamside Reserve as shown on the plans described in Attachment A of the Agenda report.

4. Approve two new storage containers and water tank to be placed on Sefton Park, and one new container on Wainui Domain Reserve as shown generally on the plans described in Attachment A of the Agenda report and located in accordance with Parks staff direction as to final detail.

5. Approve the construction of fencing, driveways, installation of utilities and all other works incidental and associated with the placement of the storage containers to be undertaken in accordance with Parks staff direction as to final detail.

6. Note that:

a. Approval of containers will be subject to any current or future policy in relation to approval for containers on reserve/park.

b. The decision in this report is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

c. Appropriate consultation has been undertaken and the results of that support this proposal.

7. Request that the Manager Property Consultancy do all things necessary and make any decisions at his sole discretion that are consistent with the intent of this report to implement the resolutions above including completing negotiations and administering the terms and conditions of the new lease/licence.

3. Executive Summary Te Whakarāpopoto Matua

3.1 FENZ has managed a number of rural fire bases on Te Pātaka o Rākaihautū Banks Peninsula since the implementation of the Rural Fire Act 2017.

3.2 The current licence was intended as an interim measure while new structures were established and has been holding over since 2019.

3.3 The use of the sites is generally for storage of uniforms and fire equipment contained in a twenty foot container.

3.4 Parks Unit staff support continued use of the sites on the basis that the storage units involve low intrusion and facilitates the community support and service provided by FENZ.

3.5 As a government entity FENZ requires certainty and clarity around future tenure and rights and responsibilities around use. In line with Council’s Lease Policy, it is recommended to unilaterally grant a new lease/ licence, recognising the organisations stability and proven track record of community service.

4. Background/Context Te Horopaki

The Properties

4.1 The sites that are the subject of this report are located and shown A-D on the map below. They are recreation reserves shown A-C: Wainui Domain-‘A’, Pigeon Bay Boat Park Reserve-‘B’, Sefton Park, Okains Bay-‘C’. Streamside Reserve at Little Akaloa – is held as a ‘park’ and shown ‘D’. A further site is located in Le Bons Bay on unformed road and is not the subject of this report.

Fire Emergency New Zealand

4.2 The general purposes of FENZ are to: promote fire safety and provide fire prevention and response, provide response services for incidents involving hazardous substances and traffic accidents together with support for search and rescue services.

4.3 FENZ services on Banks Peninsula are operated from a series of small locally run bases. Prior to 2017 local brigades ran operations on a purely voluntary and community funded basis with ad hoc support from the Council generally in the form of access to sites and some buildings for the storage of equipment but also with overarching support from the Council appointed Rural Fire Officer. The rural services operated separated from urban services.

4.4 In 2017 the legislation governing these operations was updated with earlier legislation repealed and the Fire Emergency New Zealand Act 2017 enacted. This amalgamated the urban and rural services under one authority with the general purpose of strengthening the role of communities and improving the support of the role of volunteers in the provision of fire services. The relationship between FENZ and the Council is now governed by a service level agreement, with the provision of response and resilience resources and personnel provided by the Council.

4.5 The casual arrangements relating to storage of rural fire equipment on Council land were incorporated into a transitional licence document that gave FENZ authority to continue to use these sites. This two-year licence was extended for a further two years in 2019 and has been holding over since that time.

4.6 FENZ have requested a new lease/licence providing greater certainty and clarity around key obligations and responsibilities.

Impact on reserves

4.7 The use for rural fire is not consistent with the classifications of the sites which are for recreation purpose except for the ‘Streamside Reserve’ at Little Akaloa which is generally for esplanade use. Parks have assessed the impact on the reserves/park as shown below and determined that the use for rural fire as requested will not have a significant impact on current or future use.

Site	Size-sqm-approx	Use	Impact	Note
Wainui Domain 19 Wainui Valley Road	15	Single container storage- proposed	A single 20ft container near the entrance of the reserve and in behind the existing utility shed. Proposed use will not intrude on the current or future recreation use of the reserve itself which takes place to the east and contains a cricket pitch	Equipment to be moved from existing garage on site currently used in conjunction with Reserve Management Committee. New container to be sited in front of existing garage
Pigeon Bay Boat Park Reserve 124 Wharf Road	15	Single container storage-existing	Existing FENZ container located in one corner of the boat park. Continued use will have no additional impact on the reserve currently used as a boat storage and rigging recreational area.	Existing container located on reserve
Okains Bay Sefton Park 10 Chorlton Road	35	Two containers plus water storage-proposed	Site to be moved from unsecured existing garage near hall on Ngai Tahu land to Sefton Park originally gifted to Council for recreation use but has been maintained by grazing on a long term basis. FENZ use will not significantly intrude on potential future recreation use or impact grazing.	Site to be moved from existing garage located at Okeina, Okains Bay Hall Reserve to Sefton Park
Little Akaloa Streamside Reserve 525 Little Akaloa Road	15	Single container storage-existing	Container stored in single bay of three bay garage owned by Council, currently used generally for community use. Garage or continued use does not intrude on native plantings undertaken on the park.	Container stored in one single bay of three bay garage owned by Council. Other two bays are currently used generally for community use

4.8 Parks Unit staff are currently developing a policy for use of containers on reserve/park noting impact on amenity as a whole. The policy is likely to include requirements for cladding or other matters to minimise the visual impact of containers on reserves.

4.9 The organisation meets the Council’s requirements as a suitable lessee:

· Government entity

· Strong governance and operating structure

· Historical use and investment on the site

· Financially sound

4.10 Proposed ground lease/licence:

· Rural fire storage units

· Eight years with two rights of renewal

· Issued pursuant to s73 of the Reserves Act 1977 and Local Government Act 2002

· Rental: rental consistent with policy for community groups, currently minimum rental of $100/annum for that area.

· Lease/licence to include right for Council to require cladding or any other matters in accordance with current or future Council policy regarding containers on reserve.

Options Considered Ngā Kōwhiringa Whaiwhakaaro

4.11 The following reasonably practicable options were considered and are assessed in this report:

4.11.1 Enter into a new ground lease/licence

4.11.2 Do not enter into a ground lease/licence

4.12 The following options were considered but ruled out:

· Do nothing: not favoured-FENZ requires certainty of tenure and clarity of rights and responsibilities to ensure certainty of future provision of service.

· Lease properties but charge commercial rental- not favoured, FENZ provide community service and so community rental appropriate. Commercial rental would not be consistent with other councils.

Options Descriptions Ngā Kōwhiringa

4.13 Preferred Option: Enter into a new ground lease/licence

4.13.1 Option Description: Grant a ground lease/licence with FENZ under terms consistent with community groups. Approve location of containers as requested.

4.13.2 Option Advantages

· Provides certainty for the organisation

· Supports community service provided by the organisation

· Does not restrict recreational users of the reserve/park

4.13.3 Option Disadvantages

· Restricts full use of the reserve/park for statutory purpose

4.14 Do not enter into a new lease/licence

4.14.1 Option Description: Do not approve a new lease/licence

4.14.2 Option Advantages

· More reserve/park space made available.

4.14.3 Option Disadvantages

· FENZ requires alternative sites to operate

· Council will not assist operation of vital community service

· Council will incur cost to maintain

Analysis Criteria Ngā Paearu Wetekina

4.15 The options in terms of the lease were assessed taking into account lessee investment on site and the need for certainty for ongoing operation as against alternative use for the reserve/park.

5. Financial Implications Ngā Hīraunga Rauemi

Capex/Opex Ngā Utu Whakahaere

	Recommended Option	Option 2 – Do not enter into lease
Cost to Implement	Cost to Implement- Preparation of lease and public advertising costs to be recovered from tenant	X
Maintenance/Ongoing Costs	Maintenance undertaken by tenant	$500/annum
Funding Source	n/app	Operational budget
Funding Availability	n/app	yes
Impact on Rates	minimal	no

6. Considerations Ngā Whai Whakaaro

Risks and Mitigations Ngā Mōrearea me ngā Whakamātautau

6.1 There are minimal risks associated with the proposed lease/licence. FENZ as a central government agency will be certain to maintain and use the property to the required standard

Legal Considerations Ngā Hīraunga ā-Ture

6.1.1 Delegations Parks (Part D-sub Part 1- Community Boards) Authority delegated from Council to Community Boards.

“To grant leases of recreation reserves in accordance for farming, grazing afforestation and other purposes”- section 73 Reserves Act 1977 and

“To grant leases or licences for a maximum term of 35 years to any person or body over parks and to authorise staff to sign all required documentation” Local Government Act 2002. and

“Approve the location of, and construction of, or alteration or addition to, any structure or area on parks and reserves provided the matter is within policy and budget set by the Council.”

6.1.2 Reserves Act 1977-Lease entered into partly pursuant to section 73(3). Note that lease for non-recreation purpose requires that the reserve is not likely to be used for recreation. Refer impact on reserve discussion para 4.8 and note minimal amount of area to be used for rural fire storage. Staff consider that it is ‘inexpedient’ and inadvisable in terms of s73(3) of the Reserves Act. It would not cost effective to revoke the classification for the small amount of reserve to be used.

6.1.3 Lease also entered into Local Government Act 2002 for ‘Streamside Reserve’ Little Akaloa

6.2 Other Legal Implications:

6.2.1 Local Government Act 2002-Decision Making including consideration of community views.

6.2.2 Reserves Act 1977 Public notification and consideration of views in accordance with s119, 120

6.2.3 Notification pursuant to s138 Local Government Act 2002

6.2.4 Department of Conservation approval pursuant to instrument of delegation to CE.

Strategy and Policy Considerations Te Whai Kaupapa here

6.3 The required decision:

6.3.1 Aligns with the Christchurch City Council’s Strategic Framework, in particular the strategic priority of being an inclusive and equitable city that puts people at the centre.

6.3.2 Is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy. The level of significance was determined by considering the number of people affected, the level of impact on those affected and the low cost to Council associated with entering into the lease.

6.3.3 Is consistent with Council’s Plans and Policies:

· Council’s Leasing policy - dealing unilaterally with incumbent tenant where there is only one logical tenant including not-for-profit organisations including community groups

· Okains Bay Reserves Management Plan -2006, for Sefton Park. The design, appearance location and scale of buildings should not have an adverse effect on the visual amenity of the surounding land or on any other activities

6.4 This report supports the Council's Long Term Plan (2024 - 2034):

6.5 Citizens and communities

6.5.1 Activity: Emergency Management & Community Resilience

· Level of Service: 2.5.2.1 Council maintains an effective response capability and capacity to manage civil defence emergencies in its area (Designated facilities, equipment and infrastructure for use in an Emergency) - One primary and one secondary Emergency Operations Centre (EOC) facility available to be activated within 60 minutes

Community Impacts and Views Ngā Mariu ā-Hāpori

6.6 Community engagement involved: direct contact with the reserve management committees for Sefton Park and Wainui Domain public notice for all sites in the Akaroa Mail on 2 May 2025.

6.7 Staff consider that the above is sufficient consideration of community views taking into account the significance of the decision proposed.

6.8 The decision affects the following wards/Community Board areas:

6.8.1 Te Pātaka o Rākaihautū Banks Peninsula Community Board.

Impact on Mana Whenua Ngā Whai Take Mana Whenua

6.9 The decision does not involve a significant decision in relation to ancestral land, a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Mana Whenua, their culture, and traditions.

6.10 The decision does not involve a matter of interest to Mana Whenua and will not impact on our agreed partnership priorities with Ngā Papatipu Rūnanga.

6.11 The proposal was forwarded to the Treaty Partnership Team on 14 May 2025 and directly to the various Papatipu Rūnanga. No issues were identified.

Climate Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi

6.12 The proposals in this report are unlikely to contribute significantly to adaption to the impacts of climate change or emissions reductions. The proposal to enter into a new lease/licence for an existing use does not have an impact on climate change as there is limited carbon footprint associated with leasing itself and there is no change to current emissions. In terms of the activities associated with the lease/licence, the nature of the services demands resources as required.

7. Next Steps Ngā Mahinga ā-muri

7.1 Property staff to undertake final negotiation of lease/licence terms and complete documentation.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	FENZ Lease/Licence Areas	25/1660918	213

In addition to the attached documents, the following background information is available:

Document Name – Location / File Link

Not applicable

Signatories Ngā Kaiwaitohu

Author

Felix Dawson - Leasing Consultant

Approved By

Kathy Jarden - Team Leader Leasing Consultancy

Angus Smith - Manager Property Consultancy

Al Hardy - Manager Community Parks

Rupert Bool - Head of Parks

18. Te Pātaka o Rākaihautū Banks Peninsula Community Board Summer with your Neighbours 2025-26
Reference Te Tohutoro:	25/1440590
Responsible Officer(s) Te Pou Matua:	Jane Walders, Support Officer
Accountable ELT Member Pouwhakarae:	Andrew Rutledge, General Manager Citizens and Community

1. Purpose and Origin of the Report Te Pūtake Pūrongo

1.1 The purpose of this report is for the Te Pātaka o Rākaihautū Banks Peninsula Community Board to consider the allocation of funding for reimbursement from its 2025-26 Summer with your neighbours fund from the applicants listed below.

1.2 The Board allocated $3,000 to this fund at its meeting held on Monday 11 August 2025.

2. Officer Recommendations Ngā Tūtohu

That Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Receives the information in the Te Pātaka o Rākaihautū Banks Peninsula Community Board Summer with your Neighbours 2025-26 Report.

2. Notes that the decisions in this report are assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3. Allocates its 2025-26 Summer with your Neighbours fund as follows:

Applicant	Activity	No. attending	Recommendation
Carol Anne Groves	Annual AGM and BBQ afterwards	150	$200
Elizabeth Elsworth	Summer BBQ and games	35	$100
Michelle Louise Rodgers	Community fun day & Resilience/preparedness planning	100	$250
Gabby Patterson	End of year celebrations - fostering connection among local families.	40	$100
Caro Curtis	Christmas drinks and nibbles	30	$75
Karen Banwell	Large community event to celebrate the reopening of Allandale Hall	200	$300
Emma Crew	Community BBQ event	80	$200
Hannah Turner	Annual Community Breakfast	350	$300
Annabelle Wear	Get together	40	$100
Pam Richardson	Christmas function	80	$180
Vicki Newbegin, Sara Scott, Jill Rice, Mariella Stoppel	Community Event	100	$250
Wendy English	End of year neighbourhood gathering	50	$125
Rhondda Pheloung	BBQ	70	$175
Janine Clarke	Drinks and nibbles	35	$100
Pat Lyons	Street party	35	$100
Murray Peden	Street party	30	$75
Keri Whaitiri	Community Party	40	$100
		Total	$2,730

4. Declines the applications received from: Gabrielle Rogers (Purau Port Levy Road) for a housewarming gathering, and Tim Maguire (Akaroa) for a concert.

5. Notes that the granted funds are to be used towards food items, non-alcoholic drinks, or invitation/advertising costs only.

6. That any unspent 2025-26 Summer with your Neighbours funding is returned to the 2025-26 Te Pātaka o Rākaihautū Banks Peninsula Discretionary Response Fund.

3. Key Points Ngā Take Matua

Strategic Alignment Te Rautaki Tīaroaro

3.1 The recommendations above are aligned with the Council's Strategic Framework and in particular the strategic priority of Strengthening Communities. It will provide a strong sense of community, active participation in civic life, safe and healthy communities, celebration of our identity through arts, culture, heritage and sport, valuing the voices of children and young people.

Decision Making Authority Te Mana Whakatau

3.2 The Community Board has the delegated authority to determine the allocation of the Discretionary Response Fund for each community.

3.2.1 Allocations must be consistent with any Council-adopted policies, standards or criteria.

3.2.2 The Fund does not cover:

· Legal or environmental court challenges against the Council, Council Controlled Organisations, or Community Board decisions.

· Projects or initiatives that change the scope of a Council project or lead to ongoing operational costs to the Council (though Community Boards can recommend to the Council that it consider a grant for this purpose).

Assessment of Significance and Engagement Te Aromatawai Whakahirahira

3.3 The decisions in this report are assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3.4 The significance level was determined by the number of people affected and/or with an interest.

3.5 Due to the assessment of low significance, no further community engagement and consultation is required.

Discussion Kōrerorero

3.6 At its meeting on 11 August 2025, the Te Pātaka o Rākaihautū Banks Peninsula Community Board resolved to allocate $3,000 from its 2025-26 Discretionary Response Fund towards Summer with your Neighbours 2025-26.

3.7 Summer with your Neighbours is about bringing people closer together and celebrating the unique and diverse mix of each neighbourhood. It invites residents to consider if they have ever wanted to organise a neighbourhood gathering, or to get to know the people who live close to them. This popular event has grown from year to year and is promoted by the Council.

3.8 Posters were placed in and around the Board area, including libraries. Previous applicants were sent information inviting them to apply for the Summer with your Neighbours funding. Staff also promoted the fund through the Board webpage, social media and other networks.

3.9 Summer with your Neighbours will run from 25 October 2025 to 30 March 2026. Applications for funding opened on 12 July 2025 and closed on 10 August 2025.

3.10 In total 19 applications had been received requesting $11,690. An assessment of the applications was undertaken to ensure that they meet the Summer with your Neighbours guidelines, then a recommended amount was allocated to each application for consideration by the Board, combining to a recommended total of $2,730.

3.11 Staff recommendations were based on the following, to maintain consistency over the allocation of recommendations:

· A city-wide formula of $2.50 per person has been applied as a consistent approach to applications. When the requested amount is less than the $2.50 per head formula, the requested amount is what has been recommended.

· A maximum of $300 per event was applied to applications from organisations.

· Where two approximate attendee numbers have been noted, recommendations are based on the higher approximate figure.

3.12 A matrix outlining the applications and staff recommendations is attached (refer Attachment A), along with the Summer with your Neighbours Guidelines (refer Attachment B), and a map of the applicants (refer Attachment C).

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Summer with your Neighbours 2025-26 Matrix	25/1690262	222
b ⇩	Summer with your Neighbours 2025-26 Guidelines	25/1438894	224
c ⇩	Summer with your Neighbours 2025-26 Map of Applicants	25/1695954	225

Signatories Ngā Kaiwaitohu

Author	Jane Walders - Support Officer
Approved By	Penelope Goldstone - Manager Community Governance, Banks Peninsula

19. Te Pātaka o Rākaihautū Banks Peninsula Community Board Area Report - September 2025
Reference Te Tohutoro:	24/2207309
Responsible Officer(s) Te Pou Matua:	Penelope Goldstone, Community Governance Manager
Accountable ELT Member Pouwhakarae:	Andrew Rutledge, General Manager Citizens and Community

1. Purpose of Origin of the Report Te Pūtake Pūrongo

1.1 This report provides the Board with an overview of initiatives and issues current within the Community Board area.

1.2 This report is staff-generated monthly.

2. Officer Recommendations Ngā Tūtohu

That Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Receives the information in the Te Pātaka o Rākaihautū Banks Peninsula Community Board Area Report - September 2025.

3. Community Support, Governance and Partnership Activity

3.1 Community Governance Projects

Activity	Detail	Timeline	Strategic Alignment
Whakaraupō Emergency Hubs Collective – Rāpaki visit	The Emergency Hubs Collective visited Rāpaki to view their Emergency Pod, a trailer stocked with emergency response supplies and deepen their understanding of the available resources and capabilities in the event of a major disaster.	Completed	Proactive planning for climate change
	As part of the visit, the Collective received a formal welcome onto the marae—an important step that will help facilitate future collaboration, whether seeking support from Rāpaki or assisting with emergency response efforts based there.
Diamond Harbour Reserves Committee	Staff met with committee members and representatives from the Parks Unit to discuss the most effective model for sustaining and building on the valuable work carried out by the Diamond Harbour Reserve Committee.	Ongoing	Proactive planning for climate change
Whakaraupō Emergency Hubs Collective – Understanding 3 Waters	Tim Drennan, Service Excellence Manager for 3Waters, was invited to speak at a meeting of the Collective, where he provided an overview of how the potable and wastewater systems would function during an emergency. He delivered a presentation followed by a Q&A session, allowing attendees to ask questions and explore the topic in more depth.	Completed	Proactive planning for climate change
Te Ahu Patiki Community Garden	Staff are supporting Te Ahu Patiki Community Garden group in their efforts to find a suitable space for a community garden in Diamond Harbour and obtain a lease to enable the development of the garden.	Ongoing	Good social and physical connections for our communities
Community Day at Rāpaki Marae	A Community Day was held at Rāpaki Marae on Saturday 9 August with a great turn out and excellent feedback from attendees. Manuhiri (visitors) were welcomed onto the Marae with a Pōwhiri and spent the day learning about elements of the past, present and future of Te Rāpaki-o-Te Rakiwhakaputa and Te Hapū o Ngāti Wheke.	Ongoing	Good social and physical connections for our communities
Motu-kauati-rahi Cass Bay and Motu-kauati-iti Corsair Bay play space renewals	Staff spent a lunchtime at Te Kura Tuatahi o Ōhinehou Lyttelton Primary School to get feedback from tamariki on the play space designs for Cass Bay and Corsair Bay. Along with sharing their feedback, each student placed a token into a vote box to let staff know what they thought of the designs.

RAWA’s New Akaroa Open Mic	Staff provided advice and support to Readers and Writers Akaroa (RAWA) for the establishment of their new Open Mic Night at The Common.	Completed	Good social and physical connections for our communities
Gaiety Survey	Staff have been reviewing Akaroa Facilities to better understand local needs and barriers to hiring the facilities. As part of this project, staff launched a survey seeking feedback from community groups on their experience of hiring the Gaiety.	12 September 2025	Good social and physical connections for our communities
Allandale Hall	Final preparations are underway at Allandale Hall ahead of its reopening on 1st September. These include a comprehensive exterior wash - covering the windows, roof, and gutters - thorough internal cleaning, and a clean-up of the surrounding grounds to remove mud and silt left behind by the May flooding.	Completed	Good social and physical connections for our communities
Little Akaloa Reserve Committee and community	Staff are working with members of the community to develop a plan for how reserves and the various community interests are managed in the future. Several options are being investigated with the priority being community agency and ownership while reducing administrative burden.	Ongoing	Good social and physical connections for our communities
Okains Bay Flooding	Work is underway to improve drainage at Big Hill Road/Okains Bay Road with the goal to reduce flooding for houses on Okains Bay Road. Staff are monitoring this to ensure it meets community needs and is maintained.	Ongoing	Proactive planning for climate change
Le Bons Bay refuse station	New Bins are planned to be installed at the refuse station at the request of community as they did not meet the accessibility needs of all residents. This is expected to be in place early September.	Ongoing
Little River Flooding Round Table Group	The Round Table group (RTG) has formed 3 Working Groups – Future Mapping Options, Lake Opening Review and Communications with the Community. Initial meetings are taking place, with recommendations being made for the full RTG to consider before taking these to staff.	Ongoing	Proactive planning for climate change
Living Streams Community Nursery and Revival Support shared space	Staff are supporting two Little River community organisations to share the garage space behind the Governance Office. A lease is being drawn up and Revival have begun redecorating the space for their use as a second-hand clothing store. Proceeds from the store go towards the Little River Food Bank, Frozen Meal Bank and Cancer Support in the township.	Ongoing	Good social and physical connections for our communities
Little River Railway Station Kitchen Renewal	The Little River Railway Station Trust and the Little River Craft Station Inc. are working together with staff to design and install an updated kitchen in the Railway Station. The Craft Station will fundraise and use existing funds to pay for the project. It is currently with staff for approval of the work on the heritage building.	Ongoing	Good social and physical connections for our communities
Birdlings Flat Creative Hub Youth Art Space	On Sunday, 6th July, local teen Lilly Flower hosted the first Youth Art Session for the young people of Birdlings Flat, as part of a wider project aimed at creating a Youth Art Space in the school bus shelter near the Art on the Fence. To get the creative juices flowing, Lilly started with a Stone Painting Workshop using stones from the beach and paint. In August Lilly will be hosting a 2-hour workshop to create Under-The-Sea themed artworks for the Youth Art Space in the bus shelter.	Ongoing	Good social and physical connections for our communities
Birdlings Flat Annual Photography Competition	The second annual photography competition and exhibition will be held in Birdlings Flat on 6-7 September, with entries from around Wairewa.	6-7 September 2025	Good social and physical connections for our communities
Te Mata Hapuku Recycling Awards	Te Mata Hapuku Recycling Awards were held on 2 August 2025 in Birdlings Flat. Categories included Art; House, Garden Garage; Fashion; Functional Object; and Youth. There was a large variety of entries in each category, with results being decided by popular vote.		Good social and physical connections for our communities

3.2 Community Funding Summary

3.2.1 Strengthening Communities Fund 2025/26 – the Board approved $176,613 in funding for 17 community groups, along with the five groups that are to receive their multi-year funding. The funds will be paid from September 2025.

The remaining funds of $28, 172 were used to establish 2025-26 Discretionary Response Fund, along with any carry forward from last year.

3.2.2 Community Board Discretionary Response Fund 2025/26 – as of 20 September 2025:

· Discretionary Response Fund balance is $32,898

The Discretionary Response Fund 2025/26 Spreadsheet as of 20 September 2025 is attached for record purposes (Attachment A).

3.2.3 Better Off Funding – the unspent balance of Better Off funds that was allocated to the Diamon Harbour Hall driveway repairs is to be reallocated to the Diamond Harbour & District Health Support Group to support the installation of a handrail in the medical centre carpark.

3.2.4 Summer with your neighbours – the Board received 19 applications this year for subsidies to the host events in neighbourhoods throughout the peninsula from the end of October 2025 through until the end of March 2026.

3.3 Participation in and Contribution to Decision Making

3.3.1 Council Engagement and Consultation.

· At the time of writing this report there were no consultations relevant to Te Pātaka o Rākaihautū Banks Peninsula.

· A full list of consultations can be found on the Council’s Let’s Talk Website.

· Board Submission – The Board has provided feedback to the New Zealand Police on its Canterbury District Review 2025 consultation proposal. This submission reflects the views of Te Pātaka o Rākaihautū Banks Peninsula Community Board but not necessarily those of Christchurch City Council.(Attachment B)

3.4 Governance Advice

3.4.1 Public Participation – The Board received the following public and open forum presentations in June 2025:

· Little River Wairewa Walkway

· Women’s Safety in Lyttelton

· Naval Point Board Safety Group.

3.4.2 Board Information Sessions – the Board received the following in August 2025:

· Coronation Library Little River Wairewa

· Little River Wairewa Flooding Round Table Group Update

· Costal Hazards Adaptation Planning

4. Advice Provided to the Community Board Ngā Kupu Tohutohu ka hoatu ki te Poari Hapori

4.1 Te Oka Reserve – Pine Plantation Conversion to Native Forest - The intention had been to gradually transition the pine forest at Te Oka Reserve back into native forest and to monitor this over time.

During July 2025, we had a high wind event that affect the wider Wairewa District winds of 175km/hr were recorded. During this event, the pine plantation at the Te Oka Reserve was severely damaged. See images below.

We are currently working with our Council arborist team to determine the best course of action to manage the site going forward. The lower fence line has been badly damaged with a number of mature trees coming over it but thankfully the main track and access down the ridge was relatively unaffected.

4.2 Yew Cottage – a memorandum giving an update on the Yew Cottage project. (Attachment C).

4.3 Okains Bay Hall - In April 2025, the soffit above the entrance area at Okains Bay Hall collapsed. Consequently, as the Hall is in very poor condition, it is no longer considered safe for occupation and has been closed to the public.

As such no new bookings are being taken and a padlock has been installed. The hall will be closed until further notice. A sign will be put up to reflect this and will be communicated with the community.

No decision will be made about the future of the Hall until the updated Reserve Management Plan is completed. Staff are continuing to work with the local community, Runanga and stakeholders to understand their needs and look at options that best serve the community.

4.4 Closed Information Requests from Community Open Forums – No closed information requests to disclose.

4.5 Customer Services Request Report - providing an overview of the number of Customer Service Requests that have been received during July and August 2025 are attached. (Attachments D and E)

Snap Send Solve is the smartphone app the Council offers to help make reporting issues easy, and it is still possible to report issues online, by calling Council on 03 941 8999 or visiting one of the Council’s Service Centres.

4.6 Graffiti Report – Te Pātaka o Rākaihautū Banks Peninsula Graffiti Snapshot Reports for July 2025 is attached. (Attachment F).

4.7 Planned road works and closures - are indicated on the map at the Traffic Updates page at this link. Additionally, a Smartview of nearby road works and closures is available at the following link: https://smartview.ccc.govt.nz/travel/roads.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Banks Peninsula 2025/26 Discretionary Response Fund as of 20 September 2025	25/1677358	235
b ⇩	Submission - New Zealand Police Canterbury District Review 2025 - Te Pātaka o Rākaihautū Banks Peninsula Community Board 15 August 2025	25/1645064	236
c ⇩	Memorandum: Yew Cottage Update - August 2025	25/1686938	237
d ⇩	Customer Service Request Report - July 2025	25/1677361	239
e ⇩	Customer Service Request Report - August 2025	25/1767673	240
f ⇩	Graffiti Monthly Snapshot Report - July 2025	25/1604231	241

Signatories Ngā Kaiwaitohu

Authors

Liz Beaven - Community Board Advisor

Steffi Brightwell - Community Development Advisor

Linda Burkes - Banks Peninsula Governance Advisor

Jane Harrison - Community Development Advisor

Dane Moir - Community Development Advisor

Jane Walders - Support Officer

Jo Wells - Community Development Advisor

Andrea Wild - Community Development Advisor

Approved By

Penelope Goldstone - Manager Community Governance, Banks Peninsula

Matthew McLintock - Manager Community Governance Team

John Filsell - Head of Community Support and Partnerships

Minutes Received	Date
Lyttelton Reserves Committee Unconfirmed Minutes	4 August 2025
Duvauchelle Reserve Committee Unconfirmed Minutes	18 August 2025
Stanley Park Reserve Committee Unconfirmed Minutes	20 August 2025
Lyttelton Recreation Grounds Reserve Committee Unconfirmed Minutes	18 August 2025
Okains Bay Reserve Committee Unconfirmed Minutes	20 August 2025
Cass Bay Reserve Committee Unconfirmed Minutes	13 August 2025
Allandale Reserve Committee Unconfirmed Minutes	25 August 2025

REPORT TITLE/AGENDA SECTION	MEETING DATE	ACTION DUE DATE	UNIT	TEAM
Public Forum - Women's Safety in Lyttelton	9 June 2025	8 September 2025	Community Support & Partnerships	Governance (Ban Pen)
Te Pātaka o Rākaihautū Banks Peninsula Community Board Area Report - July 2025	7 July 2025	6 October 2025	Parks	Botanic and Garden Parks
Head to Head Walkway Working Party Notes	7 July 2025	6 October 2025	Parks	Parks & Recreation Planning
Public Forum - Little River Wairewa Walkway	9 June 2025	8 September 2025	Parks	Regional Parks
Steadfast Landscape Development Plan	6 December 2021	31 March 2026	Parks	Planning & Policy
Reserve Committee Meeting Minutes	11 March 2024	30 April 2026	Recreation, Sports & Events	Recreation & Sports Services
67 and 67A Rue Lavaud (BP Meats site) - Phase 1 Community Feedback & Confirming Phase 2 Engagement Plan	7 April 2025	30 June 2026	Facilities & Property Unit	Property Consultancy
Kukupa Hostel - Request for Proposals, Results and Future Use	15 August 2022	31 July 2026	Parks	Management
Te Pātaka o Rākaihautū Banks Peninsula Community Board Area Report - August 2025	11 August 2025	31 March 2026	Parks	Asset Management
Steadfast Park-Proposed lease-Cass Bay Residents Association	7 August 2023	27 February 2026	Parks	Planning & Policy

REPORT TITLE/AGENDA SECTION	MEETING DATE	DUE DATE	ACTION CLOSURE DATE	UNIT	TEAM
Te Pātaka o Rākaihautū Banks Peninsula Community Board Area Report - May 2025	12 May 2025	5 September 2025	28 August 2025	Parks	Planning & Policy

7. Akaroa Museum Advisory Committee Meeting Minutes
Reference Te Tohutoro:	25/1671886
Responsible Officer(s) Te Pou Matua:	Linda Burkes, Banks Peninsula Governance Advisor
Accountable ELT Member Pouwhakarae:	Andrew Rutledge, General Manager Citizens and Community

Name	Subject
Akaroa Museum Advisory Committee Confirmed Meeting Minutes	20 August 2025

8. Reserve Committee Meeting Minutes
Reference Te Tohutoro:	25/1671929
Responsible Officer(s) Te Pou Matua:	Linda Burkes, Banks Peninsula Governance Advisor
Accountable ELT Member Pouwhakarae:	Andrew Rutledge, General Manager Citizens and Community

20. Valedictories
Reference Te Tohutoro:	25/1452190
Responsible Officer(s) Te Pou Matua:	Liz Beaven, Community Board Advisor
Accountable ELT Member Pouwhakarae:	Andrew Rutledge, General Manager Citizens and Community