Agenda of Waimāero Fendalton-Waimairi-Harewood Community Board

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Waimāero

Fendalton-Waimairi-Harewood Community Board

Open Minutes

Date: Monday 12 May 2025

Time: 4.30 pm

Venue: Boardroom, Fendalton Service Centre,
Corner Jeffreys and Clyde Roads, Fendalton

Present

Chairperson

Deputy Chairperson

Members

Jason Middlemiss

Bridget Williams

David Cartwright

Linda Chen

Aaron Keown

Sam MacDonald

Nicola McCormick

Principal Advisor

Maryanne Lomax

Manager Community Governance

Tel: 941 6730

maryanne.lomax@ccc.govt.nz

Meeting Advisor

Aidan Kimberley

Community Board Advisor

Tel: 941 6566

aidan.kimberley@ccc.govt.nz

Website: www.ccc.govt.nz

Part A Matters Requiring a Council Decision

Part B Reports for Information

Part C Decisions Under Delegation

Karakia Tīmatanga

The agenda was dealt with in the following order.

1. Apologies Ngā Whakapāha

Part C

Community Board Resolved FWHB/2025/00015

That the apologies from James Gough and Shirish Paranjape for absence be accepted.

Bridget Williams/David Cartwright Carried

2. Declarations of Interest Ngā Whakapuaki Aronga

Part B

Nicola McCormick declared an interest in Item 13 – Community Service Awards 2025.

3. Confirmation of Previous Minutes Te Whakaāe o te hui o mua

Part C

Community Board Resolved FWHB/2025/00016

That the minutes of the Waimāero Fendalton-Waimairi-Harewood Community Board meeting held on Monday, 7 April 2025 be confirmed.

Jason Middlemiss/David Cartwright Carried

4. Public Forum Te Huinga Whānui

Part B

A public forum presentation occurred later in the meeting following item 7.

5. Deputations by Appointment Ngā Huinga Whakaritenga

Part B

5.1 Cobham Intermediate School

A group of students from Cobham Intermediate School addressed the Board regarding item 7.

5.2 Christine Coster

Christine Coster, local resident, addressed the Board regarding item 7.

5.3 Victoria Mitchell

Victoria Mitchell, local resident, addressed the Board regarding item 7.

6. Presentation of Petitions Ngā Pākikitanga

Part B

There was no presentation of petitions.

7. Jeffrey's Reserve Bike Jumps

Officer Recommendations Ngā Tūtohu

That the Waimāero Fendalton-Waimairi-Harewood Community Board:

1. Receives the information in the Jeffrey's Reserve Bike Jumps Report.

2. Notes that the decision in this report is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy 2019. The level of significance was determined by the localised nature, and number of people impacted.

3. Approves the temporary bike jumps at Jeffreys Reserve for a trial period of six months.

Community Board Resolved FWHB/2025/00017

Part C

That the Waimāero Fendalton-Waimairi-Harewood Community Board:

1. Receives the information in the Jeffrey's Reserve Bike Jumps Report.

3. Approves temporary bike jumps consisting of 3.6m³ of soil at Jeffreys Reserve for a trial period, commencing as soon as possible and concluding 28 February 2026.

Aaron Keown/David Cartwright Carried

4 Public Forum Te Huinga Whānui (Continued)

4.1 Culture Galore

Archna Tandor addressed the Board on behalf of the Culture Galore Committee and presented the Board with a plaque in recognition of the Board’s support of Culture Galore.

8. Waimāero Fendalton-Waimairi-Harewood - Better-Off Fund - Revocation of Previous Decision and Applications for Consideration - Gordon Scout Group and Outdoor Table Tennis Table.

Community Board Resolved FWHB/2025/00018

Officer recommendations accepted without change.

Part C

That the Waimāero Fendalton-Waimairi-Harewood Community Board:

1. Receives the information in the Waimāero Fendalton-Waimairi-Harewood - Better-Off Fund - Revocation of Previous Decision and Applications for Consideration - Gordon Scout Group and Outdoor Table Tennis Table report.

2. Notes that the decisions in this report are assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3. Revokes clause 5. of resolution FWHB/2024/00038 passed on 10 June 2024, set out as follows: Allocates $35,000 from its Better-Off Fund to the Council's Parks Unit towards the purchase and installation of a community BBQ at Bishopdale Park.

4. Approves the allocation of $12,000 from its Better-Off Fund to the Council's Parks Unit towards the purchase and installation of an Outdoor Table Tennis Table at Bishopdale Village Green.

5. Approves a grant of $6,000 from its Better-Off Fund to the Gordon Scout Group towards the replacement of heat pumps, installation of security cameras and lighting at the Burnside Park Scout den.

Sam MacDonald/Linda Chen Carried

9. Fendalton Waimairi Harewood 2024-2025 Discretionary Response Fund Application, Bishopdale Preschool

Community Board Resolved FWHB/2025/00019

Officer recommendations accepted without change.

Part C

That the Waimāero Fendalton-Waimairi-Harewood Community Board:

1. Receives the information in the Fendalton Waimairi Harewood 2024-2025 Discretionary Response Fund Application, Bishopdale Preschool Report.

2. Notes that the decisions in this report are assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3. Approves a grant of $8,000 from its 2024-2025 Discretionary Response Fund to Bishopdale Community Preschool towards creating Safe Indoor and Outdoor Learning Spaces for babies, toddlers and adults alike.

Bridget Williams/David Cartwright Carried

10. Waimāero Fendalton-Waimairi-Harewood Community Board Area Report - May 2025

Community Board Resolved FWHB/2025/00020

Officer recommendations accepted without change.

Part B

That the Waimāero Fendalton-Waimairi-Harewood Community Board:

1. Receives the information in the Waimāero Fendalton-Waimairi-Harewood Community Board Area Report - May 2025.

Linda Chen/David Cartwright Carried

11. Elected Members’ Information Exchange Te Whakawhiti Whakaaro o Te Kāhui Amorangi

Part B

Members exchanged information on matters of interest to the Board.

12. Resolution to Exclude the Public Te whakataunga kaupare hunga tūmatanui

Community Board Resolved FWHB/2025/00021

Part C

That at 5.22pm the resolution to exclude the public set out on pages 44 to 45 of the agenda be adopted.

Sam MacDonald/David Cartwright Carried

The public were re-admitted to the meeting at 5.25pm.

Karakia Whakamutunga

Meeting concluded at 5.26pm.

CONFIRMED THIS 9^TH DAY OF June 2025

Jason Middlemiss

Chairperson

7. Johnswood Avenue - Kea Crossing
Reference Te Tohutoro:	25/660891
Responsible Officer(s) Te Pou Matua:	Gautham Praburam, Traffic Engineer
Accountable ELT Member Pouwhakarae:	Brent Smith, General Manager City Infrastructure

1. Purpose and Origin of the Report Te Pūtake Pūrongo

1.1 This report is to recommend that the Waimāero Fendalton-Waimairi-Harewood Community Board approve a Kea Crossing on Johnswood Avenue outside the entrance to Pūtahi Uru - Belfast West School and Pītau-Allenvale School.

1.2 Staff prepared this report in response to concerns raised by Pūtahi Uru - Belfast West School to improve the safety of students crossing Johnswood Avenue before and after school.

1.3 The recommended option is to install a Kea Crossing in accordance with Attachment A.

2. Officer Recommendations Ngā Tūtohu

That the Waimāero Fendalton-Waimairi-Harewood Community Board:

1. Receives the information in the Johnswood Avenue - Kea Crossing Report.

2. Notes that the decision in this report is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3. Approves that a school crossing point is established on Johnswood Avenue, located 17 metres south from its intersection with Treedale Street, in accordance with Section 8.4 of the Land Transport Rule: Traffic Control Devices 2004, and as shown in Attachment A.

4. Approves a school patrol at the school crossing point on Johnswood Avenue, located 17 metres south from its intersection with Treedale Street, in accordance with Section 8.3 of the Land Transport Rule: Traffic Control Devices 2004, and as shown in Attachment A.

5. Revoke any previous resolutions pertaining to traffic controls made pursuant to any bylaw to the extent that they are in conflict with the traffic controls described in resolutions 0 - 0 above.

6. Approve that these resolutions take affect when the traffic control devices that evidence the restrictions described in the staff report are in place (or removed in the case of revocations).

3. Executive Summary Te Whakarāpopoto Matua

3.1 The Council has received a request for a Kea Crossing that would operate before and after school hours on Johnswood Avenue outside Pūtahi Uru - Belfast West School and Pītau-Allenvale School.

3.2 Safety concerns were raised by the Pūtahi Uru - Belfast West School regarding pedestrian safety when crossing Johnswood Avenue before and after school.

3.3 The recommendations will reduce the risk of crashes by providing students a supervised crossing point before and after school so they can safely cross Johnswood Avenue.

4. Background/Context Te Horopaki

4.1 The new Belfast Subdivision is currently being developed in the northern part of Christchurch approximately 12 kilometres from the central city.

4.2 A shared campus housing Pūtahi Uru - Belfast West School and Pītau-Allenvale School was developed in the new subdivision and the schools started operating in 2023. The schools have an access on Johnswood Avenue, a key thoroughfare in the new Belfast subdivision.

4.3 Johnswood Avenue has a posted speed limit of 50km/hr.

4.4 Students currently use the refuge island on Johnswood Avenue, near its intersection with Treedale Street, to cross the road. A school staff member is generally present to supervise them while they cross as pedestrians at this location do not have the right of way.

4.5 Traffic volumes on Johnswood Avenue are expected to increase as the surrounding subdivision continues to develop. As a result, pedestrians, particularly young students, will face greater exposure to conflicting vehicle movements, thereby increasing safety risk at this crossing point.

4.6 This proposal involves installing provisions to safely operate a kea crossing before and after school hours along with supporting line markings and signs as shown in Attachment A.

4.7 A kea crossing at this location will provide a safe and controlled crossing facility for students before and after school hours, thereby improving safety around this location.

Options Considered Ngā Kōwhiringa Whaiwhakaaro

4.8 The following reasonably practicable options were considered and are assessed in this report:

4.8.1 Option 1 - Setup a Kea Crossing in Johnswood Avenue as shown in Attachment A.

4.8.2 Option 2 - Do Nothing.

Options Descriptions Ngā Kōwhiringa

4.9 Preferred Option: Install a Kea Crossing in Johnswood Avenue.

4.9.1 Option Description: Install a Kea Crossing in Johnswood Avenue and add supporting line markings and signage as shown in Attachment A.

4.9.2 Option Advantages

· Provides a safe crossing facility for students before and after school hours.

4.9.3 Option Disadvantages

· None.

4.10 Option 2 - Do Nothing.

4.10.1 Option Description: Retain status quo.

4.10.2 Option Advantages

· None.

4.10.3 Option Disadvantages

· Does not address the concerns raised about the safety of students at this location.

5. Financial Implications Ngā Hīraunga Rauemi

Capex/Opex Ngā Utu Whakahaere

	Recommended Option	Option 2 – Do Nothing
Cost to prepare report (Traffic Operations staff budget)	$750	$750
Cost to Implement	$6000 approximately	N/A
Maintenance/Ongoing Costs	Covered by the existing maintenance contract	N/A
Funding Source	Traffic Operations Team traffic signs and markings budget	N/A

6. Considerations Ngā Whai Whakaaro

Risks and Mitigations Ngā Mōrearea me ngā Whakamātautau

6.1 None identified.

Legal Considerations Ngā Hīraunga ā-Ture

6.2 Statutory and/or delegated authority to undertake proposals in the report:

6.2.1 The Community Boards have authority from the Council to exercise the delegations as set out in the Register of Delegations. The list of delegations for the Community Boards includes the resolution of stopping and traffic control devices.

6.2.2 The installation of any signs and/or markings associated with traffic control devices must comply with the Land Transport Rule: Traffic Control Devices 2004.

6.3 Other Legal Implications:

6.3.1 There is no other legal context, issue, or implication relevant to this decision.

6.3.2 This specific report has not been reviewed and approved by the Legal Services Unit however the report has been written using a general approach previously approved of by the Legal Services Unit, and the recommendations are consistent with the policy and legislative framework outlined in this report.

Strategy and Policy Considerations Te Whai Kaupapa here

6.4 The required decision:

6.4.1 Aligns with the Christchurch City Council’s Strategic Framework.

6.4.2 Is assessed as Low significance based on the Christchurch City Council’s Significance and Engagement Policy. The level of significance was determined by the low number of people affected by the changes.

6.5 This report supports the Council's Long Term Plan (2024 - 2034):

6.6 Transport

6.6.1 Activity: Transport

· Level of Service: 10.5.1 Limit deaths and serious injury crashes per capita for cyclists and pedestrians - <=12 crashes per 100,000 residents

Community Impacts and Views Ngā Mariu ā-Hāpori

6.7 A Consultation Plan along with supporting information was sent to:

· Pūtahi Uru - Belfast West School

· Pītau-Allenvale School

· Belfast Area Residents Association

· Belfast Community Network

· Owner of the section of land (747 Main North Road) opposite the schools.

6.8 Pūtahi Uru - Belfast West School, the Belfast Area Residents Association and the Belfast Community Network were in support of the proposal.

6.9 No response was received from Pītau-Allenvale School and the landowner(s) of 747 Main North Road.

6.10 The decision in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy. The level of significance was determined by the low level of impact and low number of people affected by the recommended decision.

6.11 The decision affects the following wards/Community Board areas:

6.11.1 Waimāero Fendalton-Waimairi-Harewood Community Board.

Impact on Mana Whenua Ngā Whai Take Mana Whenua

6.12 The decision does not involve a significant decision concerning ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Mana Whenua, their culture and traditions.

6.13 The decision does not involve a matter of interest to Mana Whenua and will not impact on our agreed partnership priorities with Ngā Papatipu Rūnanga.

Climate Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi

6.14 The proposal in this report is unlikely to contribute significantly to adaptation to the impacts of climate change or emissions reductions.

6.15 This is a minor proposal that is principally intended to address safety concerns at this location.

7. Next Steps Ngā Mahinga ā-muri

7.1 If approved, the recommendations will be implemented in the early stages of the next financial year (generally around four weeks after the contractor receives the request, but this is subject to other factors such as resourcing and prioritisation beyond Council’s control).

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Johnswood Avenue - Kea Crossing	25/967950	18

In addition to the attached documents, the following background information is available:

Document Name – Location / File Link

Not applicable

Signatories Ngā Kaiwaitohu

Authors

Gautham Praburam - Traffic Engineer

Ben Zmijewski - Senior Transport Engineer

Approved By

Gemma Dioni - Acting Team Leader Traffic Operations/Principal Advisor

Stephen Wright - Manager Operations (Transport)

8. No Stopping Restrictions - Glasnevin Drive
Reference Te Tohutoro:	25/781206
Responsible Officer(s) Te Pou Matua:	Gautham Praburam, Traffic Engineer
Accountable ELT Member Pouwhakarae:	Brent Smith, General Manager City Infrastructure

1. Purpose and Origin of the Report Te Pūtake Pūrongo

1.1 This purpose of this report is to recommend that the Waimāero Fendalton-Waimari-Harewood Community Board approve no stopping restrictions at the following locations:

· Glasnevin Drive/Blarney Place

· Glasnevin Drive/Dunmurry Place

· Glasnevin Drive/Tullamore Place

· Glasnevin Drive/Dinglebay Place

· Glasnevin Drive/Glencullen Drive (north); and

· Glasnevin Drive/Ballybrack Place.

1.2 Staff prepared this report in response to safety and accessibility concerns raised by nearby residents and road users. The concerns relate to difficulties experienced when driving along Glasnevin Drive and turning into or out of the side roads, particularly when sporting events are occurring at Tulett Park. These issues are made worse when vehicles park on both sides of the road, especially in the narrower sections and intersections.

1.3 The recommended option is to install no stopping restrictions around the intersections of Glasnevin Drive with Blarney Place, Dunmurry Place, Tullamore Place, Dinglebay Place, Glencullen Drive (north) and Ballybrack Place as shown in Attachment A.

2. Officer Recommendations Ngā Tūtohu

That the Waimāero Fendalton-Waimairi-Harewood Community Board:

1. Receives the information in the No Stopping Restrictions - Glasnevin Drive Report.

2. Notes that the decision in this report is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3. Revokes any previous resolutions pertaining to traffic controls made pursuant to any bylaw to the extent that they are in conflict with the parking or stopping restrictions described in resolutions 0 - 0 below.

Glasnevin Drive – Blarney Place intersection

4. Approves, pursuant to Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017, that the stopping of vehicles be prohibited at all times as detailed in Attachment A:

a. On the northern side of Glasnevin Drive, commencing at its intersection with Blarney Place and extending in an easterly direction for a distance of 18 metres.

b. On the northern side of Glasnevin Drive, commencing at its intersection with Blarney Place and extending in a westerly direction for a distance of 18 metres.

c. On the eastern side of Blarney Place, commencing at its intersection with Glasnevin Drive and extending in a northerly direction for a distance of 16 metres.

d. On the western side of Blarney Place, commencing at its intersection with Glasnevin Drive and extending in a northerly direction for a distance of 19 metres.

Glasnevin Drive – Dunmurry Place intersection

5. Approves, pursuant to Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017, that the stopping of vehicles be prohibited at all times as detailed in Attachment A:

a. On the eastern side of Glasnevin Drive, commencing at its intersection with Dunmurry Place and extending in a northerly direction for a distance of 15 metres.

b. On the eastern side of Glasnevin Drive, commencing at its intersection with Dunmurry Place and extending in a southerly direction for a distance of 17 metres.

c. On the northern side of Dunmurry Place, commencing at its intersection with Glasnevin Drive and extending in an easterly direction for a distance of 15 metres.

d. On the southern side of Dunmurry Place, commencing at its intersection with Glasnevin Drive and extending in an easterly direction for a distance of 15 metres.

Glasnevin Drive – Tullamore Place intersection

6. Approves, pursuant to Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017, that the stopping of vehicles be prohibited at all times as detailed in Attachment A:

a. On the eastern side of Glasnevin Drive, commencing at its intersection with Tullamore Place and extending in a northerly direction for a distance of 18 metres.

b. On the eastern side of Glasnevin Drive, commencing at its intersection with Tullamore Place and extending in a southerly direction for a distance of 16 metres.

c. On the northern side of Tullamore Place, commencing at its intersection with Glasnevin Drive and extending in an easterly direction for a distance of 26 metres.

d. On the southern side of Tullamore Place, commencing at its intersection with Glasnevin Drive and extending in an easterly direction for a distance of 18 metres.

Glasnevin Drive – Dinglebay Place intersection

7. Approves, pursuant to Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017, that the stopping of vehicles be prohibited at all times as detailed in Attachment A:

a. On the eastern side of Glasnevin Drive, commencing at its intersection with Dinglebay Place and extending in a northerly direction for a distance of 10 metres.

b. On the eastern side of Glasnevin Drive, commencing at its intersection with Dinglebay Place and extending in a southerly direction for a distance of 10 metres.

c. On the northern side of Dinglebay Place, commencing at its intersection with Glasnevin Drive and extending in an easterly direction for a distance of 16 metres.

d. On the southern side of Dinglebay Place, commencing at its intersection with Glasnevin Drive and extending in an easterly direction for a distance of 16 metres.

Glasnevin Drive – Glencullen Drive (North) intersection

8. Approves, pursuant to Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017, that the stopping of vehicles be prohibited at all times as detailed in Attachment A:

a. On the eastern side of Glasnevin Drive, commencing at its intersection with Glencullen Drive (north) and extending in a northerly direction for a distance of 15 metres.

b. On the eastern side of Glasnevin Drive, commencing at its intersection with Glencullen Drive (north) and extending in a southerly direction for a distance of 16 metres.

c. On the northern side of Glencullen Drive (north), commencing at its intersection with Glasnevin Drive and extending in an easterly direction for a distance of 17 metres.

d. On the southern side of Glencullen Drive (north), commencing at its intersection with Glasnevin Drive and extending in an easterly direction for a distance of 17 metres.

Glasnevin Drive – Ballybrack Place intersection

9. Approves, pursuant to Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017, that the stopping of vehicles be prohibited at all times as detailed in Attachment A:

a. On the eastern side of Glasnevin Drive, commencing at its intersection with Ballybrack Place and extending in a northerly direction for a distance of 21 metres.

b. On the eastern side of Glasnevin Drive, commencing at its intersection with Ballybrack Place and extending in a southerly direction for a distance of 20 metres.

c. On the northern side of Ballybrack Place, commencing at its intersection with Glasnevin Drive and extending in an easterly direction for a distance of 18 metres.

d. On the southern side of Ballybrack Place, commencing at its intersection with Glasnevin Drive and extending in an easterly direction for a distance of 18 metres.

10. Approves that these resolutions take effect when parking signage and/or road markings that evidence the restrictions described in the staff report are in place (or removed in the case of revocations).

3. Executive Summary Te Whakarāpopoto Matua

3.1 This proposal involves the implementation of no stopping restrictions on Glasnevin Drive at its intersections with Blarney Place, Dunmurry Place, Tullamore Place, Dinglebay Place, Glencullen Drive (north), and Ballybrack Place.

3.2 Residents have raised concerns about limited visibility and manoeuvrability, particularly near intersections, when sporting events occur at Tulett Park.

3.3 The recommendations in this report aim to enhance safety and accessibility for all road users by addressing these concerns. This will be achieved by restricting parking in locations where it compromises visibility, access, or traffic flow.

4. Background/Context Te Horopaki

4.1 Glasnevin Drive is a secondary collector road, located in the Casebrook suburb of Christchurch. It has a predominantly residential frontage. Tulett Park, which is used for various sporting activities, can be accessed directly from Glasnevin Drive.

4.2 Multiple side roads intersect Glasnevin Drive, and kerb extensions are present at each of these intersections. These are designed to reduce pedestrian crossing distances and help manage vehicle speeds.

4.3 Parking demand is typically high along Glasnevin Drive during the sporting season. Vehicles are often observed parking very close to driveways and intersections. This reduces the available road width, particularly where there are build outs, which has created safety and accessibility concerns.

4.4 Nearby residents have provided feedback expressing concerns about difficulties navigating Glasnevin Drive, particularly when turning into or out of side streets.

4.5 The recommended option is to implement no stopping restrictions at the intersections of Glasnevin Drive with Blarney Place, Dunmurry Place, Tullamore Place, Dinglebay Place, Glencullen Drive (north) and Ballybrack Place.

4.6 This proposal would keep the areas around intersections on Glasnevin Drive clear of parked vehicles. This would improve safety and accessibility for all road users, especially for those driving along Glasnevin Drive or turning into or out of the side roads.

4.7 A plan showing the proposed no stopping restrictions is provided in Attachment A of this report.

Options Considered Ngā Kōwhiringa Whaiwhakaaro

4.8 The following reasonably practicable options were considered and are assessed in this report:

4.8.1 Install no stopping restrictions at the intersections of Glasnevin Drive with Blarney Place, Dunmurry Place, Tullamore Place, Dinglebay Place, Glencullen Drive and Ballybrack Place.

4.8.2 Do Nothing.

Options Descriptions Ngā Kōwhiringa

4.9 Preferred Option: Install no stopping restrictions along Glasnevin Drive at the intersections with Blarney Place, Dunmurry Place, Tullamore Place, Dinglebay Place, Glencullen Drive, and Ballybrack Place.

4.10 Option Description: Install no stopping restrictions along Glasnevin Drive at the intersections with Blarney Place, Dunmurry Place, Tullamore Place, Dinglebay Place, Glencullen Drive, and Ballybrack Place as shown in Attachment A of this report.

4.10.1 Option Advantages

· Improves safety and accessibility for all vehicles travelling along Glasnevin Drive and also for vehicles entering and exiting the adjacent side roads.

4.10.2 Option Disadvantages

· Prohibits on-street parking at certain locations along Glasnevin Drive and the adjacent side roads. However, it is important to note that vehicles parked in the areas where no stopping restrictions are proposed, would reduce the width of the road further due to the narrowing of the available roadway at the kerb extensions. In addition, parked vehicles at these locations can obstruct visibility for both through traffic and turning vehicles, creating potential safety risks.

4.11 Option 2: Do nothing.

4.11.1 Option Description: Do Nothing.

4.11.2 Option Advantages

· Does not remove any existing on street parking spaces.

4.11.3 Option Disadvantages

· Does not address the existing safety and accessibility concerns for the residents and other road users.

5. Financial Implications Ngā Hīraunga Rauemi

Capex/Opex Ngā Utu Whakahaere

	Recommended Option	Option 2 – Do Nothing
Cost to prepare report (Traffic Operations staff budget)	$750	$750
Cost to Implement	$2700 approximately	$0
Maintenance/Ongoing Costs	Covered by the existing maintenance contract	$0
Funding Source	Traffic Operations - Road Markings and Signs budget	$0

6. Considerations Ngā Whai Whakaaro

Risks and Mitigations Ngā Mōrearea me ngā Whakamātautau

6.1 None identified.

Legal Considerations Ngā Hīraunga ā-Ture

6.2 Statutory and/or delegated authority to undertake proposals in the report:

6.2.1 Part 1, Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017 provides Council with the authority to install parking or stopping restrictions by resolution.

6.2.2 The Community Boards have authority from the Council to exercise the delegations as set out in the Register of Delegations. The list of delegations for the Community Boards includes the resolution of stopping and traffic control devices.

6.2.3 The installation of any signs and/or markings associated with traffic control devices must comply with the Land Transport Rule: Traffic Control Devices 2004.

6.3 Other Legal Implications:

6.3.1 There is no other legal context, issue, or implication relevant to this decision.

Strategy and Policy Considerations Te Whai Kaupapa here

6.4 The required decision:

6.4.1 Align with the Christchurch City Council’s Strategic Framework.

6.5 This report supports the Council's Long Term Plan (2024 - 2034):

6.6 Transport

6.6.1 Activity: Transport

· Level of Service: 10.0.6.2 Reduce the number of death and serious injury crashes on the local road network - Five year rolling average <100 crashes per year

Community Impacts and Views Ngā Mariu ā-Hāpori

6.7 A letter summarising the proposals, and a plan, were sent to the owners and tenants of all properties along Glasnevin Drive, Blarney Place, Dunmurry Place, Tullamore Place, Dinglebay Place, Glencullen Drive, Baldoyle Way and Ballybrack Place.

6.8 11 submissions were received from residents. Eight of the submissions supported the proposal.

6.9 Three residents submitted feedback requesting a reduction in the length of the proposed no stopping restrictions outside their properties. They felt that removing parking in these locations would not provide any real safety or accessibility benefits. They also noted it could be helpful for road users if those spaces stayed available. In response:

· Staff undertook a further review and found that the spaces outside all three properties were relatively short.

· The available space outside two of the three properties can generally accommodate standard-sized vehicles. However, the proximity of these spaces to driveways means that larger vehicles or poor parking practices could lead to vehicles being parked within 1 metre of the driveway, which is prohibited under the Land Transport (Road User) Rule 2004 and could affect driveway access.

· The affected residents at these two properties confirmed they had not experienced problems with vehicles parking in those areas. Given that these spaces appear to accommodate standard vehicles without compromising driveway access or traffic movement, and based on feedback from the affected residents, the proposal has been amended to reduce the extent of the no stopping lines outside these properties. The residents were satisfied with the revised plans.

· In the case of the third property the space between the driveway and the nearby kerb extension is very limited. Most vehicles when parked in this location are likely to either block or be within 1 metre of the driveway, which may obstruct access and is not permitted under the Land Transport (Road User) Rule 2004. Alternatively, a vehicle may end up parking adjacent to the kerb extension located close to the driveway. This could create visibility and accessibility issues for vehicles travelling along Glasnevin Drive or turning into and out of the nearby intersection.

· Due to these constraints, staff do not recommend any changes to the proposed no stopping restrictions at this location (near the third property).

6.10 The original proposal that was consulted on included no stopping restrictions on the northern side of Tullamore Place, extending 31 metres east from the Glasnevin Drive/Tullamore Place intersection, extending past the driveway of 3 Tullamore Place. No feedback was received specifically regarding this location. However, it is not standard practice to install no stopping lines across driveways unless there are specific safety or accessibility concerns. Through an internal review following consultation, staff decided to shorten the proposed restriction so that it ends just before the driveway of 3 Tullamore Place. Parking across driveways is already prohibited. Thus, staff felt that re-consultation was not necessary, as the change does not affect legal parking.

6.11 The Team Leader Parking Compliance supports the preferred option.

6.12 The decision affects the following wards/Community Board areas:

6.12.1 Waimāero Fendalton-Waimairi-Harewood Community Board.

Impact on Mana Whenua Ngā Whai Take Mana Whenua

6.13 The decision does not involve a significant decision concerning ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Mana Whenua, their culture and traditions.

6.14 The decision does not involve a matter of interest to Mana Whenua and will not impact on our agreed partnership priorities with Ngā Papatipu Rūnanga.

Climate Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi

6.15 The proposal in this report is unlikely to contribute significantly to adaptation to the impacts of climate change or emissions reductions.

6.16 This is a minor proposal that is principally intended to address safety and accessibility concerns at this location. Due to the minor nature of the works, it is not expected to have any impact on climate change.

7. Next Steps Ngā Mahinga ā-muri

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	No Stopping Restrictions - Glasnevin Drive	25/892172	26

In addition to the attached documents, the following background information is available:

Document Name – Location / File Link

Not applicable

Signatories Ngā Kaiwaitohu

Author

Gautham Praburam - Traffic Engineer

Approved By

Gemma Dioni - Acting Team Leader Traffic Operations/Principal Advisor

Stephen Wright - Manager Operations (Transport)

9. Standing Orders Amendment - Notices of Motion
Reference Te Tohutoro:	25/993228
Responsible Officer(s) Te Pou Matua:	Aidan Kimberley, Community Board Advisor
Accountable ELT Member Pouwhakarae:	Andrew Rutledge, General Manager Citizens and Community

1. Purpose and Origin of the Report Te Pūtake Pūrongo

1.1 The purpose of this report is to seek a decision from the Waimāero Fendalton-Waimairi-Harewood Community Board to amend the Community Board’s Standing Orders 22.1 and 19.3 relating to notices of motion and the timeframe required for a notice of motion to be submitted to the Chief Executive.

1.2 The report is staff generated to ensure that the decision-making requirements of Part 6 of the Local Government Act 2002 (the Act) are met and that there is the opportunity to provide timely information and advice to support good decision making by Community Boards.

2. Officer Recommendations Ngā Tūtohu

That the Waimāero Fendalton-Waimairi-Harewood Community Board:

1. Receives the information in the Standing Orders Amendment - Notices of Motion Report.

2. Notes that the decision in this report is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3. Revokes Standing Order 22.1 and 19.3, and replaces it with the following wording, in order to amend the timeframe for a notice of motion to be delivered to the Chief Executive:

a. 22.1 Notice of intended motion to be in writing

Notice of intended motions must be in writing signed by the mover, stating the meeting at which it is proposed that the intended motion be considered, and must be delivered to the Chief Executive at least 10 clear working days before such meeting, or a shorter time at the discretion of the Chief Executive. [Notice of an intended motion can be sent via email and include the scanned electronic signature of the mover.]

Once the motion is received and accepted by the Chief Executive, he or she must give members notice in writing of the intended notice of motion at least 2 clear working days before the date of the meeting at which it will be considered.

b. 19.3 Requirement to give notice

A member must give notice to the Chief Executive at least 10 clear working days before the meeting, or a shorter time at the discretion of the Chief Executive, at which it is proposed to consider the motion. The notice is to be signed by not less than one third of the members including vacancies. Notice can be sent via email and include the scanned electronic signatures of members. If the notice of motion is lost, no similar notice of motion which is substantially the same in purpose and effect may be accepted within the next six months.

3. Executive Summary Te Whakarāpopoto Matua

3.1 Under the Local Government Act 2002 (the Act) all local authorities are required to adopt a set of Standing Orders (schedule 7, clause 27(1)). The Act sets out in Schedule 6 the requirements for local authority planning, decision-making and accountability.

3.2 A notice of motion is a motion given in writing by a member in advance of a meeting in accordance with the Council’s Standing Orders.

3.3 There are two provisions within Standing Orders relating to timeframes that a notice of motion is required to be delivered to the Chief Executive:

3.3.1 Provision 22.1 states that a notice of motion must be delivered to the Chief Executive at least five clear working days before the meeting it is to be considered at.

3.3.2 Provision 19.3, relating to a notice of motion where an elected member wishes to propose a revocation, states that a notice of motion must be delivered to the Chief Executive at least five working days before the meeting it is to be considered at.

3.4 The Chief Executive has identified that more notices of motion are being submitted and anticipates the volume could increase during an already busy period.

3.5 The current timeframe with five days’ notice does not align with the agenda report deadlines and does not usually allow sufficient time for the matter to be reviewed or for council officer advice to be provided to ensure that it meets the requirements of the Act.

3.6 To address this, it is recommended that Standing Orders 22.1 and 19.3 are amended to require that a notice of motion must be delivered to the Chief Executive at least 10 clear working days before the meeting at which it is proposed to be considered.

3.7 The recommended amendment includes that the Chief Executive has discretion to consider and accept notices of motion submitted in a shorter timeframe where there is a statutory or legislative timing issue relative to the motion, or the matter can be dealt with sooner if sufficient information is readily available from council officers.

4. Background/Context Te Horopaki

4.1 Under the Act all local authorities are required to adopt a set of Standing Orders (schedule 7, clause 27(1)).

4.2 The Act provides that an amendment to the Council’s Standing Orders requires a vote of not less than 75% of the members present at the meeting (schedule 7, clause 27(3)).

4.3 Council officers are reviewing the Council’s current Standing Orders, to consider matters that have been raised and compiled since Standing Orders were last amended, 2025 governance guidance and model Standing Orders provided by Local Government New Zealand and good practice. Information and opportunities for input regarding this will be provided to the Council and Community Boards in coming months.

4.4 The Act also sets out the obligations of local authorities with regard to the making of decisions (schedule 6).

4.5 The timeframe relating to the submission of notices of motion is a matter that has been raised since Standing Orders were last adopted, with regard to the provision of council officer advice and compliance with the decision-making requirements of the Act.

4.6 The current Standing Orders for Community Boards require that a notice of motion must be delivered to the Chief Executive at least five clear working days before such meeting.

4.7 At its meeting on 16 April 2025, the Council amended its Standing Orders (which apply to Council and committee meetings) to require that a notice of motion must be delivered to the Chief Executive at least ten clear working days before such meeting, or a shorter time at the discretion of the Chief Executive. To ensure consistency across Council, it is preferred that Community Boards align their practice with regard to the 10 clear working day timeframe.

4.8 This Council term, the number of notices of motion has increased and those submitted often require detailed and complex information to be compiled at short notice to try to ensure that the decision is compliant with the Act, Council policy and requirements for decision-making.

4.9 It is currently a busy time for the organisation with work programmes and financial commitments set or under consideration and notices of motion can have an impact on these matters. The current five-day timeframe can cause challenges as they require staff to divert resources away from current work, in order to provide advice to ensure that decision-making requirements are met.

4.10 The five day working period for notices of motion to be submitted can impact on the timeframe elected members have to consider the motion, the information and advice received or for the matter and proposed motion to be visible to the public.

4.11 The number of notices of motion that have been submitted have increased this term. In the 2019 – 2022 term, there were a total of 15 notices of motion submitted and accepted. This term there have been 28 notices of motion submitted so far, with four submitted in the first few months of 2025. To note, these numbers do not include notices of motions that have been submitted but declined by the Chief Executive under the provisions allowed for in Standing Orders.

4.12 In comparison, Auckland Council advised they have a timeframe of 5 clear working days, and have received a total of five notices of motions this term. Wellington City Council’s timeframe is not less than four weeks, and they have received two notices of motions this year.

Options Considered Ngā Kōwhiringa Whaiwhakaaro

4.13 The following reasonably practicable options were considered and are assessed in this report:

4.13.1 Amend Standing Orders, clauses 22.1 and 19.3 as proposed.

4.13.2 Make no changes to Standing Orders.

Options Descriptions Ngā Kōwhiringa

4.14 Preferred Option: Amend Standing Orders, clause 22.1 and 19.3.

4.14.1 Option Description: Amend Standing Orders, section 22.1 and 19.3 so that a notice of motion must be delivered to the Chief Executive at least 10 clear working days before the meeting, or a shorter time at the discretion of the Chief Executive.

4.14.2 Option Advantages

· To ensure that any notice of motion considered by the Community Board is received with adequate time to ensure that the requirements for decision-making in the Act are met and that sufficient council officer advice can be provided.

· Manages the impact on existing workloads and work programmes for the organisation.

· Allows for advice to be provided to elected members in a timely manner and if accepted, for the proposed motion to be visible to the public on the Agenda, as opposed to requiring a Supplementary Agenda.

· Provides consistency across Council by aligning the Community Boards practise with the Council’s Standing Orders (which apply to Council and committee meetings).

4.14.3 Option Disadvantages

· No disadvantages have been identified. Elected members will still have an opportunity to submit a notice of motion. The Chief Executive, will also have discretion to consider and accept notices of motion submitted outside of the 10 clear working day timeframe where there is a statutory or legislative timing issue relative to the motion, or the matter can be dealt with sooner if sufficient information is readily available from council officers.

4.15 Make no changes to Standing Orders.

4.15.1 Option Description: Make no changes to Standing Orders.

4.15.2 Option Advantages

· There is no change to the current procedure.

4.15.3 Option Disadvantages

· The Chief Executive may decline a notice of motion where the Community Board may not meet the decision-making requirements of the Act, due to having insufficient time to receive and consider officer advice regarding the matter.

· Can impact existing workloads and work programmes as staff prepare advice for the notice of motion.

· Can impact the timeframe elected members have to consider the motion, the information and council officer advice received or for the matter and proposed motion to be visible to the public.

· Is inconsistent with the Council’s Standing Orders (which apply to Council and committee meetings).

Analysis Criteria Ngā Paearu Wetekina

4.16 To enable elected members to consider a motion it is necessary that they receive sufficient comment, information and advice to ensure that consideration and decision making meet the decision-making requirements of the Act.

5. Financial Implications Ngā Hīraunga Rauemi

5.1 There are no costs associated with the recommended amendment to Standing Orders.

6. Considerations Ngā Whai Whakaaro

Risks and Mitigations Ngā Mōrearea me ngā Whakamātautau

6.1 The recommended decision addresses the risk of the Council not complying with the decision-making requirements of the Act. It also reduces the risk that the council officers do not have sufficient time to provide information and advice to enable elected members to consider a matter fully or the public to be aware of the matter and information or advice provided.

Legal Considerations Ngā Hīraunga ā-Ture

6.2 Statutory and/or delegated authority to undertake proposals in the report:

6.2.1 Community Boards are able to amend Standing Orders, the Act provides that an amendment to Standing Orders requires a vote of not less than 75% of the members present at the meeting (schedule 7, clause 27(3)).

6.3 Other Legal Implications:

6.3.1 Standing Orders must meet the requirements of the Local Government Act 2002 and the Local Government Official Information and Meetings Act 1987.

Strategy and Policy Considerations Te Whai Kaupapa here

6.4 The required decision:

6.4.1 Align with the Christchurch City Council’s Strategic Framework.

6.4.2 Are assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy. The level of significance was determined by nature of the amendment recommended.

6.4.3 Are consistent with Council’s Plans and Policies.

6.5 This report supports the Council's Long Term Plan (2024 - 2034):

6.6 Governance

6.6.1 Activity: Governance and Decision Making

· Level of Service: 4.1.22 Provide services that ensure all Council, and Committee meetings are held with full statutory compliance - 98% compliance

Community Impacts and Views Ngā Mariu ā-Hāpori

6.7 The decision affects all Community Board areas.

6.8 Prior to the Council meeting of 16 April 2025, Community Board Chairs provided feedback that they preferred a ten clear working day timeframe to submit a Notice of Motion. The Council approved this timeframe for Council and committee meetings, instead of the original Officer Recommendation of 15 clear working days.

Impact on Mana Whenua Ngā Whai Take Mana Whenua

6.9 The amendment to Standing Orders does not involve a significant decision in relation to ancestral land, a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Mana Whenua, their culture, and traditions.

6.10 The decision does not involve a matter of interest to Mana Whenua and will not impact on our agreed partnership priorities with Ngā Papatipu Rūnanga.

Climate Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi

6.11 The proposals in this report are unlikely to contribute significantly to adaptation to the impacts of climate change or emissions reductions.

7. Next Steps Ngā Mahinga ā-muri

7.1 A decision amending the Community Board’s Standing Orders will take immediate affect for its meetings.

Attachments Ngā Tāpirihanga

There are no attachments for this report.

In addition to the attached documents, the following background information is available:

Document Name – Location / File Link

Standing-Orders adopted 6 April 2017.pdf

Local Government Act 2002 No 84 (as at 01 October 2024), Public Act Contents – New Zealand Legislation

Signatories Ngā Kaiwaitohu

Author

Aidan Kimberley - Community Board Advisor

Approved By

Maryanne Lomax - Manager Community Governance, Fendalton-Waimairi-Harewood

Matthew McLintock - Manager Community Governance Team

John Filsell - Head of Community Support and Partnerships

10. Waimāero Fendalton-Waimairi-Harewood - Better-Off Fund Applications for Consideration
Reference Te Tohutoro:	25/907932
Responsible Officer(s) Te Pou Matua:	Karen Boag, Community Development Advisor Natalie Dally, Community Development Advisor
Accountable ELT Member Pouwhakarae:	Andrew Rutledge, General Manager Citizens and Community

1. Purpose and Origin of the Report Te Pūtake Pūrongo

1.1 The purpose of this report is for the Waimāero Fendalton-Waimairi-Harewood Community Board to consider applications for funding from its Better-Off Fund as listed below.

Funding Request Number	Organisation	Project Name	Amount Requested	Amount Recommended
00068618	CCC Parks Unit	Installation of a linking path from Spring Grove to the Northern Corridor	$23,000	$23,000
00068628	Social Service Council of the Diocese of Christchurch	Burnside/Bryndwr Community Development Worker	$14,000	$14,000

1.2 There is currently a balance of $37,000 remaining in the fund.

2. Officer Recommendations Ngā Tūtohu

That the Waimāero Fendalton-Waimairi-Harewood Community Board:

1. Receives the information in the Waimāero Fendalton-Waimairi-Harewood - Better-Off Fund Applications for Consideration Report.

2. Notes that the decisions in this report are assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3. Approves the allocation of $23,000 from its Better-Off Fund to the Council's Parks Unit towards the installation of a connecting path from Spring Grove to the Northen Corridor.

4. Approves a grant of $14,000 from its Better-Off Fund to Social Service Council of the Diocese of Christchurch towards the second year of the Community Development Worker initiative in the Burnside/Bryndwr area.

3. Key Points Ngā Take Matua

Strategic Alignment Te Rautaki Tīaroaro

3.1 The recommendations above are aligned to the Council's Strategic Framework and in particular the strategic priorities of a Collaborative and Confident City and A Cultural Powerhouse City. The projects also align with the Te Haumako Te Whitingia Strengthening Communities Together Strategy.

3.2 The purpose of the fund is to partner with organisations and groups to support local initiatives, projects, and activities through additional Community Board funding, including a focus on supporting local action to increase climate resilience.

3.3 Projects will improve well-being by building social capital, encouraging participation, increase accessibility and connectedness – generating opportunities for youth, and diverse communities and increasing local pride.

3.4 When considering allocation of funds, priority will be given to projects/initiatives that contribute towards the following outcomes:

· Increasing the tree canopy across the city and our regional parks

· Enhancing biodiversity

· Safer neighbourhoods

· Repairing infrastructure and facilities

· Responding to climate change through adaptation planning

· Encouraging active travel

3.5 Projects should also show a strong alignment to the Council's Te Haumako Te Whitingia Strengthening Communities Together Strategy.

3.6 Priority will also be given to projects that directly contribute towards achieving Community Board Plan priorities.

Decision Making Authority Te Mana Whakatau

3.7 The Community Board has the delegated authority to determine the allocation of the Better-Off Fund for each community.

3.7.1 Allocations must be consistent with any policies, standards or criteria adopted by the Council.

3.7.2 The Fund does not cover:

· Legal challenges or Environment Court challenges against the Council, Council Controlled Organisations, or Community Board decisions.

· Projects or initiatives that change the scope of a Council project or that will lead to ongoing operational costs to the Council (though Community Boards can recommend to the Council that it consider a grant for this purpose).

Assessment of Significance and Engagement Te Aromatawai Whakahirahira

3.8 The decisions in this report are assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3.9 The level of significance was determined by the number of people affected and/or with an interest.

3.10 Due to the assessment of low significance, no further community engagement and consultation is required.

Discussion Kōrerorero

3.11 At the time of writing, the balance of the Better-Off Fund is as below.

Total Budget 2023/25	Granted To Date	Available for allocation	Balance If Staff Recommendation adopted
$500,000	$463,000	$37,000	$0

3.12 Based on the current Better-Off Fund criteria, the above applications are eligible for funding.

3.13 The attached Project Briefs provide detailed information for the applications. This includes organisational details, project details, financial information, and a staff assessment.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Better-Off Fund Project Brief - Spring Grove to Northern Corridor Path	25/789213	42
b ⇩	Better-Off Fund Project Brief - Burnside & Bryndwr Community Development Worker	25/977920	44

Signatories Ngā Kaiwaitohu

Authors

Karen Boag - Community Development Advisor

Natalie Dally - Community Development Advisor

Approved By

Maryanne Lomax - Manager Community Governance, Fendalton-Waimairi-Harewood

John Filsell - Head of Community Support and Partnerships

11. Fendalton Waimairi Harewood 2024-2025 Discretionary Response Fund Application, St Aidans Anglican Church Bryndwr, Burnside West Christchurch University Cricket Club Inc, Nomads United Association Football Club Incorporated, Belfast Community Network, Circability Trust
Reference Te Tohutoro:	25/923048
Responsible Officer(s) Te Pou Matua:	Karen Boag, Community Development Advisor Natalie Dally, Community Development Advisor Lisa Gregory, Community Recreation Advisor
Accountable ELT Member Pouwhakarae:	Andrew Rutledge, General Manager Citizens and Community

1. Purpose and Origin of the Report Te Pūtake Pūrongo

1.1 The purpose of this report is for the Waimāero Fendalton-Waimairi-Harewood Community Board to consider applications for funding from its 2024-25 Discretionary Response Fund from the organisations listed below.

Funding Request Number	Organisation	Project Name	Amount Requested	Amount Recommended
DRF24/25_028_FWH	St Aidans Anglican Church Bryndwr	Kia Ora Bryndwr Connect with Kai 2026	$1,319	$1,319
DRF24/25_029_FWH	Burnside West Christchurch University Cricket Club Inc	Cricket Net Repair	$1,850	$1,850
DRF24/25_031_FWH	Nomads United Association Football Club Incorporated	Replacement of Storage Shed Door	$2,041	$2,000
DRF24/25_030_FWH	Circability Trust	Social Circus Classes for Laura Fergusson Brain Injury Trust	$4,900	$3,920
DRF24/25_025_FWH	Belfast Community Network Inc	BERP Hub Water Tank	$9,625	$9,625

1.2 There is currently a balance of $47,149 remaining in the fund.

2. Officer Recommendations Ngā Tūtohu

That the Waimāero Fendalton-Waimairi-Harewood Community Board:

1. Receives the information in the Fendalton Waimairi Harewood 2024-2025 Discretionary Response Fund Application, St Aidans Anglican Church Bryndwr, Burnside West Christchurch University Cricket Club Inc, Nomads United Association Football Club Incorporated, Belfast Community Network, Circability Trust Report.

2. Notes that the decisions in this report are assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3. Approves a grant of $1,319 from its 2024-2025 Discretionary Response Fund to St Aidan’s Anglican Church Bryndwr towards Kia Ora Bryndwr Connect with Kai 2026 event.

4. Approves a grant of $1,850 from its 2024/25 Discretionary Response Fund to the Burnside West Christchurch University Cricket Club Inc towards repair of the cricket nets at Burnside Park.

5. Approves a grant of $2,000 from its 2024/25 Discretionary Response Fund to Nomads United Association Football Club Incorporated towards replacement of their faulty storage shed access door.

6. Approves a grant of $9,625 from its 2024/25 Discretionary Response Fund to the Belfast Community Network Inc towards the BERP water tank and rainwater collection system.

7. Approves a grant of $3,920 from its 2024/25 Discretionary Response Fund to Circability Trust towards salaries and wages for tutors to deliver a programme to residents of the Laura Fergusson Brain Injury Trust.

3. Key Points Ngā Take Matua

Strategic Alignment Te Rautaki Tīaroaro

3.1 The recommendations above are aligned with the Council's Strategic Framework and in particular the strategic priority of being an inclusive and equitable city. The projects also align with the Strengthening Communities Together Strategy.

3.2 The recommendations are consistent with the Strengthening Communities Together Strategy.

Decision Making Authority Te Mana Whakatau

3.3 The Community Board has the delegated authority to determine the allocation of the Discretionary Response Fund for each community.

3.3.1 Allocations must be consistent with any Council-adopted policies, standards or criteria.

3.3.2 The Fund does not cover:

· Legal or environmental court challenges against the Council, Council Controlled Organisations, or Community Board decisions.

· Projects or initiatives that change the scope of a Council project or lead to ongoing operational costs to the Council (though Community Boards can recommend to the Council that it consider a grant for this purpose).

Assessment of Significance and Engagement Te Aromatawai Whakahirahira

3.4 The decisions in this report are assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3.5 The significance level was determined by the number of people affected and/or with an interest.

3.6 Due to the assessment of low significance, no further community engagement and consultation is required.

Discussion Kōrerorero

3.7 At the time of writing, the balance of the 2024-25 Discretionary Response Fund is:

Total Budget Current Year	Granted To Date	Available for allocation	Balance If Staff Recommendation adopted
$143,499	$96,350	$47,149	$28,435

3.8 Based on the current Discretionary Response Fund criteria, the applications above are eligible for funding.

3.9 The attached Decision Matrices provide detailed information for the applications. This includes organisational details, project details, financial information, and a staff assessment.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Fendalton-Waimairi-Harewood 2024/25 DRF - St Aidan's Anglican Church Bryndwr Decision Matrix	25/979394	50
b ⇩	Fendalton-Waimairi-Harewood 2024/25 DRF - Burnside West Christchurch University Cricket Club Inc Decision Matrix	25/979395	51
c ⇩	Fendalton-Waimairi-Harewood 2024/25 DRF - Circability Trust Decision Matrix	25/998911	52
d ⇩	Fendalton-Waimairi-Harewood 2024/25 DRF - Belfast Community Network Inc Decision Matrix	25/998941	53
e ⇩	Fendalton-Waimairi-Harewood 2024/25 DRF - Nomads United AFC Decision Matrix	25/1132587	55

Signatories Ngā Kaiwaitohu

Authors

Karen Boag - Community Development Advisor

Lisa Gregory - Community Recreation Advisor

Natalie Dally - Community Development Advisor

Approved By

Maryanne Lomax - Manager Community Governance, Fendalton-Waimairi-Harewood

12. Waimāero Fendalton-Waimairi-Harewood Community Board Area Report - June 2025
Reference Te Tohutoro:	25/979333
Responsible Officer(s) Te Pou Matua:	Maryanne Lomax, Community Governance Manager, maryanne.lomax@ccc.govt.nz
Accountable ELT Member Pouwhakarae:	Andrew Rutledge, General Manager Citizens and Community

1. Purpose of Origin of the Report Te Pūtake Pūrongo

1.1 This report provides the Board with an overview of initiatives and issues current within the Community Board area.

1.2 This report is staff-generated monthly.

2. Officer Recommendations Ngā Tūtohu

That the Waimāero Fendalton-Waimairi-Harewood Community Board:

1. Receives the information in the Waimāero Fendalton-Waimairi-Harewood Community Board Area Report - June 2025.

3. Community Support, Governance and Partnership Activity

3.1 Community Governance Projects

3.1.1 Community Profiles

Each year, the Council's Community Support and Partnerships Unit produces community profiles of each of the 16 wards across the city.

These profiles are a snapshot of the ward regarding the community infrastructure and includes the updated Census statistics and Deprivation Index information.

The profiles are now aligned with the Council’s Strengthening Communities Together Strategy and provide information regarding activities/groups/facilities in each ward that help meet the goals of each Pillar in the Strategy.

To view the profiles for the Fendalton-Waimairi-Harewood Wards please use the links below.

Fendalton Waimairi Harewood

3.1.2 Community Preparedness

On 15 May 2025, the Community Governance Team ran a session on Community Organisations and Responding to Emergencies.

Eighteen people came from twelve different organisations.

The aim of the session was to get organisations thinking about how they could respond if an emergency happened in their organisation and/or community. They were asked to look at what policies, procedures, physical supplies and organisational resources they currently have in place.

The groups workshopped what kind of role their organisation could play in an emergency in terms of resources, facilities etc.

The Belfast Community Network shared their Belfast Emergency Response Plan (BERP) and explained their role in the project.

At the end of the workshop, participants were given a list of follow-up resources and staff contacts to support them progressing further.

The feedback was extremely positive from the attendees. Many of the organisations are now working on getting their organisations more prepared. A few of the groups attending are looking at how they can work together to coordinate wider community response and support. The All Souls and Merivale Corner teams are working towards becoming a Community Hub.

Participants at the Preparedness session

3.1.3 Fendalton Library Update

The former Community Space Room at Fendalton Library has been converted into Auahatanga Fendalton Library - a creative space for independent projects. Facilities include:

· Sewing area - Two sewing machines and an overlocker are available for public use following a one-time induction. Bookings can be made for up to 2 hours. A sewing kit, overlocker kit, and black/white thread are provided; all other materials must be supplied by users.

· Media Conversion Station - Offers high-quality digitisation of various media, including photographs, slides, Polaroids, VHS tapes, audiocassettes, and documents.

Basic support is available from staff, but this is not a teaching or troubleshooting service. Information on local businesses offering sewing lessons can be provided for those interested in learning more. Further technology and equipment are expected to be introduced over time, with occasional programmes also planned.

Fendalton Library is now a Skinny Jump partner, supporting eligible residents with access to low-cost internet. For further information, click here or contact the library team directly.

Reading to Ted and Friends - A new programme for primary-aged children who want to gain confidence with reading is running every Tuesday during term time. Children can book a 15-minute slot to read aloud to Ted (a large teddy bear) and a library staff member. The programme is designed to support reading confidence in a relaxed and encouraging environment.

New sewing area Reading to Ted

3.2 Community Funding Summary

3.2.1 A status report on the Board's 2024-25 Discretionary Response Fund and Youth Development Fund as at 24 May 2025 is attached (refer to Attachment A).

3.2.2 Strengthening Communities Fund

Applications to the 2025/26 Strengthening Communities Fund opened on 1 May and closed on 30 May 2025.

3.2.3 Merivale Papanui Rugby Club

The club has expressed their appreciation for funding assistance in helping the Merivale Papanui Rugby Club to purchase the appropriate equipment to rope off their fields for the senior grades, which is a necessary requirement for the health and safety of both players and supporters.

3.2.4 Youth Development Fund Report Back

Clara Sellier

I would like to thank the Community Board for the funding I received towards my participation in the Artistic Swimming World League Competition in Dubai with my team the NZ Artistic Swimming Pikopiko/Koru Squad (youth/junior squad).

The scholarship funding of $300 that I was given contributed to the roughly $10,000 cost that we had to raise to send me to Dubai and represent New Zealand in the sport that I love. The funding helped me to get there and achieve great things with my team of 8.

We managed to achieve our goals of no base marks and exceeded our expectations by placing 1st for our free team and 2nd for our acrobatic team, places which we were all so proud to achieve.

The trip was such a good learning opportunity, not only did we train and compete successfully as a team, but we gained experiences and made memories together which we will never forget. I picked up skills on this journey which I will be able to bring forward with me in life such as perseverance, teamwork and giving and receiving feedback.

Clara Sellier (fourth from the left)

Oliver Henwood

In late March of this year, I was lucky enough to be selected to the Mixx U19 New Zealand Korfball team to participate in the 40th Taiwanese National Korfball Championship which was held in Hsinchu, Taiwan.

This was an amazing opportunity for me and my team to showcase and develop their skills on the world stage against one of the best Korfballing nations in the world.

In this tournament we came in as the underdogs, expected to lose every game and after losing our first game by a wide margin we believed that's how it would go. But we regrouped and after some excellent play we were faced with a penalty shoot out to determine if we would go through to the next round. We won this penalty shoot-out meaning that we would face Hong Kong in the quarter finals.

We pulled out the win against Hong Kong by a comfortable margin placing us in the semi-finals, where we would face the reigning champions. This was by far our best game of the tournament; we went toe to toe with them the entire game managing to hold a 2-point lead late in the second half. But unfortunately, due to some devious tactics by the opposition and some questionable refereeing we lost our lead and lost the game by a very close margin. This led us to the 3rd and 4th match where we got the win securing our spot in 3rd.

Overall, this was a great tournament. We exceeded every single expectation that was put on us and went toe to toe with the second-best Korfballing nation in the world. It was a trip full of good memories and cool new life experiences, like when I tried a century egg and immediately regretted it.

So, all I want to say is thank you for giving me this grant and helping me do this amazing thing.

3.3 Participation in and Contribution to Decision Making

3.3.1 Report back on other Activities contributing to Community Board Plan

· A progress report on the Board’s plan was included in the December 2024 Area Report to the Board. A final report will be presented to the Board in July 2025.

3.3.2 Council Engagement and Consultation

There is currently no Council consultations open that affect the Fendalton-Waimair-Harewood Board area. A full list of open consultations is available at https://letstalk.ccc.govt.nz/

4. Advice Provided to the Community Board Ngā Kupu Tohutohu ka hoatu ki te Poari Hapori

4.1 Customer Service Request Report - Hybris monthly report for April 2025 attached, providing an overview of the number of Customer Service Requests that have been received, including the types of requests being received and a breakdown of how they are being reported (refer to Attachment B).

4.2 SWN - Queens Avenue - water sub mains renewal (circulated 30 April 2025)

4.3 SWN - Papanui Road, Heaton Street and Innes Road intersection - signals upgrade (circulated 5 May 2025)

4.4 SWN - Ilam Wastewater Upgrade - one way traffic system (circulated 7 May 2025)

4.5 SWN - Aorangi Road Stage 1 – phase 3 (circulated 19 May 2025)

4.6 Memo - Sheldon Park Pump Track (refer to Attachment C)

4.7 Road maintenance notification - Factory Road (circulated 8 May 2025)

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Fendalton-Waimairi-Harewood Board Funding Update - May 2025	25/979951	63
b ⇩	Fendalton-Waimairi-Harewood Hybris Ticket Report - April 2025	25/980317	65
c ⇩	Sheldon Park Pump Track Memo	25/997241	66

Signatories Ngā Kaiwaitohu

Author

Maryanne Lomax - Manager Community Governance, Fendalton-Waimairi-Harewood

Approved By

Matthew McLintock - Manager Community Governance Team

John Filsell - Head of Community Support and Partnerships

Actions Register Ngā Mahinga

When decisions are made at meetings, these are assigned to staff as actions to implement. The following lists detail any actions from this meeting that were:

· Open at the time the agenda was generated.

· Closed since the last ordinary meeting.

Open Actions Ngā Mahinga Tuwhera

REPORT TITLE/AGENDA SECTION	MEETING DATE	ACTION DUE DATE	UNIT	TEAM
Otara Street Proposed No Stopping - Fendalton Mall entrance	10 March 2025	9 June 2025	Transport & Waste	Asset Planning
Belfast Residents' Association	10 February 2025	14 June 2025	Community Support & Partnerships	Governance (Fen-Wai-Har)
Sunningvale Lane - Proposed time restricted parking and no stopping restrictions	7 October 2024	30 June 2025	Transport & Waste	Traffic Operations
Tralee Reserve and Crofton Reserve Play Space Renewals- Design Approval	7 April 2025	7 July 2025	Parks	Community Parks
Waimakariri Stopbanks	6 March 2023	25 July 2025	Three Waters	Asset Planning Stormwater & Waterways
Glandovey Road and Idris Road Improvements	28 April 2025	28 July 2025	Transport & Waste	Project Management
Jamell Place - Proposed parking restrictions	10 February 2025	30 July 2025	Transport & Waste	Traffic Operations
Fendalton Waimairi Harewood 2024-2025 Discretionary Response Fund Application, Bishopdale Preschool	12 May 2025	11 August 2025	Community Support & Partnerships	Governance (Fen-Wai-Har)
Jeffrey's Reserve Bike Jumps	12 May 2025	11 August 2025	Parks	Community Parks
Waimāero Fendalton-Waimairi-Harewood - Better-Off Fund - Revocation of Previous Decision and Applications for Consideration - Gordon Scout Group and Outdoor Table Tennis Table.	12 May 2025	11 August 2025	Community Support & Partnerships	Governance (Fen-Wai-Har)

Actions Closed Since the Last Meeting Ngā Mahinga kua Tutuki nō Tērā Hui

REPORT TITLE/AGENDA SECTION	MEETING DATE	DUE DATE	ACTION CLOSURE DATE	UNIT	TEAM
Greers Road/Wairakei Road intersection improvements	26 June 2023	30 June 2025	15 May 2025	Transport & Waste	Traffic Operations

ITEM NO.	GENERAL SUBJECT OF EACH MATTER TO BE CONSIDERED	SECTION	SUBCLAUSE AND REASON UNDER THE ACT	PUBLIC INTEREST CONSIDERATION	Potential Release Review Date and Conditions
15.	Public Excluded Waimāero Fendalton-Waimairi-Harewood Community Board Minutes - 12 May 2025			Refer to the previous public excluded reason in the agendas for these meetings.