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Te Pātaka o Rākaihautū

Banks Peninsula Community Board

Agenda

 

 

Notice of Meeting Te Pānui o te Hui:

An ordinary meeting of Te Pātaka o Rākaihautū Banks Peninsula Community Board will be held on:

 

Date:                                    Monday 9 June 2025

Time:                                   10 am

Venue:                                 Lyttelton Community Boardroom,
25 Canterbury Street, Ōhinehou Lyttelton

 

 

Membership Ngā Mema

Chairperson

Deputy Chairperson

Members

Lyn Leslie

Nigel Harrison

Tyrone Fields

Jillian Frater

Asif Hussain

Cathy Lum-Webb

Howard Needham

Luana Swindells

 

 

3 June 2025

 

 

Principal Advisor

Penelope Goldstone

Manager Community Governance

Tel: 941 5689

penelope.goldstone@ccc.govt.nz

Meeting Advisor

Liz Beaven

Community Board Advisor

Tel: 941 6601

liz.beaven@ccc.govt.nz

Website: www.ccc.govt.nz

 

 

Note:  The reports contained within this agenda are for consideration and should not be construed as Council policy unless and until adopted.  If you require further information relating to any reports, please contact the person named on the report.
To watch the meeting live, or previous meeting recordings, go to:
https://www.youtube.com/@bankspeninsulacommunityboa3600/streams 
To view copies of Agendas and Minutes, go to:
https://www.ccc.govt.nz/the-council/meetings-agendas-and-minutes/

 


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Part A           Matters Requiring a Council Decision

Part B           Reports for Information

Part C           Decisions Under Delegation

 

 

TABLE OF CONTENTS NGĀ IHIRANGI

 

Karakia Tīmatanga................................................................................................... 4 

C          1.        Apologies Ngā Whakapāha.......................................................................... 4

B         2.        Declarations of Interest Ngā Whakapuaki Aronga........................................... 4

C          3.        Confirmation of Previous Minutes Te Whakaāe o te hui o mua.......................... 4

B         4.        Public Forum Te Huinga Whānui.................................................................. 4

B         5.        Deputations by Appointment Ngā Huinga Whakaritenga................................. 4

B         6.        Presentation of Petitions Ngā Pākikitanga.................................................... 5

B         7.        Akaroa Museum Advisory Committee Meeting Minutes.................................. 13

B         8.        Reserve Committee Meeting Minutes.......................................................... 17

Staff Reports

C          9.        Lyttelton Reserves Committee Whakaraupō Reserve Triennial Plan 2023-25.... 49

C          10.      2024/25 Discretionary Response Fund Application - Te Puna Auaha, Whakaraupō Caregivers Group, Akaroa Croquet Club...................................................... 61

C          11.      Standing Orders Amendment - Notices of Motion......................................... 67

C          12.      Te Pātaka o Rākaihautū Banks Peninsula Community Board Area Report - June 2025............................................................................................................. 73  

 

B         13.      Elected Members’ Information Exchange Te Whakawhiti Whakaaro o Te Kāhui Amorangi............................................................................................................. 86  

Karakia Whakamutunga

 

Actions Register Ngā Mahinga Tuwhera

 

 


 

Karakia Tīmatanga

Whakataka te hau ki te uru

Whakataka te hau ki te tonga

Kia mākinakina ki uta

Kia mātaratara ki tai

E hī ake ana te atakura

He tio, he huka, he hau hū

Tīhei Mauri Ora

Cease the winds from the west
Cease the winds from the south
Let the breeze blow over the land
Let the breeze blow over the ocean
Let the red-tipped dawn come with a sharpened air.
A touch of frost, a promise of a glorious day.

 

1.   Apologies Ngā Whakapāha  

Apologies will be recorded at the meeting.

2.   Declarations of Interest Ngā Whakapuaki Aronga

Members are reminded of the need to be vigilant and to stand aside from decision-making when a conflict arises between their role as an elected representative and any private or other external interest they might have.

3.   Confirmation of Previous Minutes Te Whakaāe o te hui o mua

That the minutes of Te Pātaka o Rākaihautū Banks Peninsula Community Board meeting held on Monday, 12 May 2025  be confirmed (refer page 6).

4.   Public Forum Te Huinga Whānui

A period of up to 30 minutes will be available for people to speak for up to five minutes on any issue that is not the subject of a separate hearing process.

 

4.1

Women’s Safety in Lyttelton

Sarah Amazinnia, local resident, will speak on to the Board regarding women’s safety in Lyttelton.

 

 

4.2

Little River Wairewa Walkway

Donald Mathson, Little River Wairewa Community Trust, and Shelly Washington, Rod Donald Trust will speak to the Board regarding the Little River Wairewa Walkway and the process for the walkway crossing over private land

 

 

5.   Deputations by Appointment Ngā Huinga Whakaritenga

Deputations may be heard on a matter or matters covered by a report on this agenda and approved by the Chairperson.

 

Deputations will be recorded in the meeting minutes.

6.   Presentation of Petitions Ngā Pākikitanga

There were no petitions received at the time the agenda was prepared.   

 

To present to the Community Board, refer to the Participating in decision-making webpage or contact the meeting advisor listed on the front of this agenda.


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Te Pātaka o Rākaihautū

Banks Peninsula Community Board

Open Minutes

 

 

Date:                                    Monday 12 May 2025

Time:                                   10 am

Venue:                                 Wairewa Little River Boardroom, 4238 Christchurch Akaroa Road, Wairewa Little River

 

 

Present

Chairperson

Deputy Chairperson

Members

Lyn Leslie

Nigel Harrison

Tyrone Fields

Jillian Frater

Asif Hussain

Cathy Lum-Webb

 

 

 

 

 

 

 

Principal Advisor

Penelope Goldstone

Manager Community Governance

Tel: 941 5689

penelope.goldstone@ccc.govt.nz

Meeting Advisor

Liz Beaven

Community Board Advisor

Tel: 941 6601

liz.beaven@ccc.govt.nz

Website: www.ccc.govt.nz

 

 

To watch meetings, live, or previous recordings, go to:
https://www.youtube.com/@bankspeninsulacommunityboa3600/streams
To view copies of Agendas and Minutes, go to:
https://www.ccc.govt.nz/the-council/meetings-agendas-and-minutes/

 


 

Part A           Matters Requiring a Council Decision

Part B           Reports for Information

Part C           Decisions Under Delegation

 

 

Karakia Tīmatanga  

 

 

The agenda was dealt with in the following order.

1.   Apologies Ngā Whakapāha

Part C

Community Board Resolved BKCB/2025/00030

That the apology for absence from Luana Swindells be accepted.

 

Howard Needham was absent from the meeting and no apology was received.

Tyrone Fields/Cathy Lum-Webb                                                                                                                         Carried

 

2.   Declarations of Interest Ngā Whakapuaki Aronga

Part B

There were no declarations of interest recorded.

3.   Confirmation of Previous Minutes Te Whakaāe o te hui o mua

Part C

Community Board Resolved BKCB/2025/00031

That the minutes of Te Pātaka o Rākaihautū Banks Peninsula Community Board meeting held on Monday, 7 April 2025 be confirmed.

Lyn Leslie/Cathy Lum-Webb                                                                                                                                 Carried

4.   Public Forum Te Huinga Whānui

Part B

4.1

May 2025 Adverse Weather Event Flooding

Mark Hutchison, local resident, spoke to the Board regarding the regarding the severe flooding during 30 April to 2 May 2025 adverse weather event.  He highlighted that the Council communications to the community needs to be improved during adverse weather events

 Mr Hutchison discuss the issue of maintenance on the rural shingle road leading to his property.

 

4.2

May 2025 Adverse Weather Event Flooding

Tori Peden spoke on behalf of Little River Wairewa Community Trust regarding the severe flooding in the Little River Wairewa area during 30 April to 2 May 2025 adverse weather event.

After questions the Board thanks Mrs Peden for their presentation.

 

Attachments

a       Item 4.2 - Little River Wairewa Community Trust Te Pātaka o Rākaihautū Banks Peninsula Community Board 12 May 2025   

 

4.3

Steadfast

Jenny Healey spoke on behalf of the Cass Bay Residents’ Association regarding an alternative site within Steadfast for a community facility.

After questions the Board thanks Mrs Healey for her presentation.

5.   Deputations by Appointment Ngā Huinga Whakaritenga

Part B

There were no deputations by appointment.

6.   Presentation of Petitions Ngā Pākikitanga

Part B

There was no presentation of petitions.

 

Tyrone Fields left the meeting at 10.23 am during consideration of item 8 - Briefing.

Tyrone Fields returned to the meeting at 10.26 am during consideration of item 8 – Briefing.

 

8.   Briefing - Adverse Weather Event May 2025

 

Community Board Resolved BKCB/2025/00032 Officer recommendation accepted without change

Part B

That Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1.         Notes the information supplied during the briefing on the Adverse Weather Event – May 2025.

Nigel Harrison/Asif Hussain                                                                                                                                  Carried

 

The meeting adjourned at 11.08 am and reconvened at  11.20 am.

 

7.   Reserve Committee Meeting Minutes

 

Community Board Resolved BKCB/2025/00033 Officer recommendations accepted without change

Part B

That Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1.         Receives the minutes of the following Reserve Committees:

a.    Duvauchelle Reserve Committee 17 March 2025 confirmed minutes.

b.    Allandale Reserve Committee 25 March 2025 unconfirmed minutes.

c.    Cass Bay Reserve Committee 2 April 2025 unconfirmed minutes.

d.    Robinsons Bay Reserve Committee 13 April 2025 unconfirmed minutes.

e.    Okains Bay Reserve Committee 16 April 2025 unconfirmed minutes.

f.     Pigeon Bay Reserve Committee 15 April 2025 unconfirmed minutes.

g.    Duvauchelle Reserve Committee 21 April 2025 unconfirmed minutes.

2.         Notes the resignation from the Allandale Reserve Committee of Jeanette Stanley and thank her for her valued contribution to the reserve.

3.         Notes the resignation from the Robinsons Bay Reserve Committee of Barbara Avery and thank her for her valued contribution to the reserve.

Lyn Leslie/Tyrone Fields                                                                                                                                         Carried

 

9.   Misty Peaks - Pine Plantation Conversion to Native Forest

 

Community Board Resolved BKCB/2025/00034 Officer recommendations accepted without change

Part C

That Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1.         Receives the information regarding the rationale for transitioning a pine plantation on Misty Peaks Reserve to native forest in the form of a proposal.

2.         Approves the recommendation to adopt Option One of the report to use passive restoration to transition the plantation to native forest. 

Nigel Harrison/Cathy Lum-Webb                                                                                                                        Carried

 

 

10. Stoddart Point Reserve and Kirk Park play space renewal- design approval

 

Community Board Resolved BKCB/2025/00035 Officer recommendations accepted without change

Part C

That Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1.         Receives the information in the Stoddart Point Reserve and Kirk Park play space renewal- design approval Report.

2.         Notes that the decisions in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy 2019. The level of significance was determined by the nature of the project being a like-for-like renewal.

3.         Approves the Stoddart Point Reserve play space renewal plan, as per attachment A as attached to the agenda report.

4.         Approves the Kirk Park play space renewal plan, as per attachment B as attached to the agenda report.

Tyrone Fields/Jillian Frater                                                                                                                                   Carried

 

Nigel Harrison left the meeting at 11.32 am during consideration of Item 10 - Stoddart Point Reserve and Kirk Park play space renewal- design approval.

 

Nigel Harrison returned to the meeting at 11.35 am during consideration of Item 10 - Stoddart Point Reserve and Kirk Park play space renewal- design approval.

 

11. 2025 SuperLocal Conference and Ethnic Women in Politics Summit - Elected Members' Attendance

 

Officer Recommendations Ngā Tūtohu

That Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1.         Receive the information in the 2025 SuperLocal Conference and Ethnic Women in Politics Summit - Elected Members' Attendance Report.

2.         Approve Board members’ attendance to the Local Government New Zealand conference in Christchurch from 16-17 July 2025.

3.         Approve Cathy Lum-Webb to attend the Ethnic Women in Politics Summit in Auckland on 5 September 2025.

 

Community Board Resolved BKCB/2025/00036

Part C

That Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1.         Receives the information in the 2025 SuperLocal Conference and Ethnic Women in Politics Summit - Elected Members' Attendance Report.

2.         Approves Lyn Leslie, Nigel Harrison and Jillian Frater full attendance to the Local Government New Zealand conference in Christchurch from 16-17 July 2025.

3.         Approves Asif Hussain one day attendance to the Local Government New Zealand conference in Christchurch from 16-17 July 2025.

4.         Approves Cathy Lum-Webb to attend the Ethnic Women in Politics Summit in Auckland on 5 September 2025.

Nigel Harrison/Asif Hussain                                                                                                                                  Carried

 

 

12. Te Pātaka o Rākaihautū Banks Peninsula Community Board Area Report - May 2025

 

Community Board Comment

The Board recently attended a site visit to Steadfast with representatives of the Cass Bay Residents’ Association, during which concerns were raised that the previously approved site (August 2024, subject to consultation) is likely to be cost-prohibitive to develop and provides limited access to the parade ground. As a result, the Board agreed to seek staff advice on the matter.

 

 

Officer Recommendations Ngā Tūtohu

That Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1.         Receives the information in the Te Pātaka o Rākaihautū Banks Peninsula Community Board Area Report - May 2025.

 

Community Board Resolved BKCB/2025/00037

Part B

That Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1.      Receives the information in the Te Pātaka o Rākaihautū Banks Peninsula Community Board Area Report - May 2025.

2.      Request staff advice on:

a.         The availability of the area known as "the garage" site, or the area in front of "the garage" within the Steadfast area, for the potential development of a community facility.

b.         The process required to approve a change to an alternative site once a suitable alternative has been identified.

c.         The process and implications for demolition or removal of the garage for the possible development of a community facility.

Nigel Harrison/Lyn Leslie                                                                                                                                       Carried

 

13. Elected Members’ Information Exchange Te Whakawhiti Whakaaro o Te Kāhui Amorangi

Part B

Board members exchanged information on matters of mutual interest:

·    The Board discussed the ability to move the Akaroa Customs House, 3 Rue Balguerie.

·    The community has voiced some concerns regarding the State of Emergency involving the whole of Te Pātaka o Rākaihautū Banks Peninsula and not localised to the area of concern.

·    The Mother of all Clean ups annual event was held on Saturday 10 May 2025.

·    Many communities are continuing developing emergency plans.

·    The 1874 Rāpaki School building has been extensively restored and reopened recently.

·    It was noted that the Ross Parade retaining wall and road works are currently underway.

·    The Board outlined attendance at the recent ANZAC Day commemorations through out Te Pātaka o Rākaihautū Banks Peninsula.

 

Karakia Whakamutunga 

 

Meeting concluded at 12.29 pm

 

CONFIRMED THIS 9th DAY OF JUNE 2025

Lyn Leslie

Chairperson

 


7.     Akaroa Museum Advisory Committee Meeting Minutes

Reference Te Tohutoro:

25/1012248

Responsible Officer(s) Te Pou Matua:

Linda Burkes, Banks Peninsula Governance Advisor

Accountable ELT Member Pouwhakarae:

Andrew Rutledge, General Manager Citizens and Community

 

 

1.   Purpose of Report Te Pūtake Pūrongo

Akaroa Museum Advisory Committee Minutes have been received.

Name

Subject

Akaroa Museum Advisory Committee Unconfirmed Meeting Minutes

21 May 2025

 

2.   Officer Recommendations Ngā Tūtohu

That Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1.         Receive the minutes of the Akaroa Museum Advisory Committee:

a.    Akaroa Museum Advisory Committee Unconfirmed Minutes 21 May 2025

 

Attachments Ngā Tāpirihanga

No.

Title

Reference

Page

a

Akaroa Museum Advisory Committee 21 May 2025 Unconfirmed Minutes

25/1014825

14

 

 


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8.     Reserve Committee Meeting Minutes

Reference Te Tohutoro:

25/934764

Responsible Officer(s) Te Pou Matua:

Linda Burkes, Banks Peninsula Governance Advisor

Accountable ELT Member Pouwhakarae:

Andrew Rutledge, General Manager Citizens and Community

 

 

1.   Purpose of Report Te Pūtake Pūrongo

To receive Reserve Committee minutes from:

Minutes Received

Date

Lyttelton Reserves Committee Unconfirmed Minutes

5 May 2025

Stanley Park Reserve Committee Unconfirmed Minutes

21 May 2025

Duvauchelle Reserve Committee Unconfirmed Minutes

19 May 2025

Le Bons Bay Reserve Committee Unconfirmed Minutes

25 May 2025

Awaiti Reserve Committee Unconfirmed Minutes

21 May 2025

Lyttelton Recreation Ground Reserve Committee Unconfirmed Minutes

19 May 2025

 

2.   Officer Recommendations Ngā Tūtohu

That Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1.         Receive the minutes of the following Reserve Committees:

a.    Lyttelton Reserves Committee 5 May 2025 unconfirmed minutes.

b.    Stanley Park Reserve Committee 21 May 2025 unconfirmed minutes.

c.    Duvauchelle Reserve Committee 19 May 2025 unconfirmed minutes.

d.    Le Bons Bay Reserve Committee 25 May 2025 unconfirmed minutes.

e.    Awaiti Reserve Committee 21 May 2025 unconfirmed minutes.

f.     Lyttelton Recreation Ground Reserve Committee 19 May 2025 unconfirmed minutes.

2.         Note the resignation from the Lyttelton Reserves Committee of Rewi Couch and thank him for his long-term contributions and expertise in pest control, weed control and native plants.

3.         Note the resignation from the Le Bons Bay Reserve Committee of Jenny Nicholl and thank her for her many years of service to the Committee.

4.         Approve the appointment of Donna Hamilton to the Le Bons Bay Reserve Committee.

5.         Approve the appointment of Mark Creamer to the Awaiti Reserve Committee.

Attachments Ngā Tāpirihanga

No.

Title

Reference

Page

a

Lyttelton Reserves Committee 5 May 2025 Unconfirmed Minutes

25/935537

19

b

Stanley Park Reserve Committee 21 May 2025 Unconfirmed Minutes

25/1021550

30

c

Duvauchelle Reserve Committee 19 May 2025 Unconfirmed Minutes

25/1034165

35

d

Le Bons Bay Reserve Committee 25 May 2025 Unconfirmed Minutes

25/1050091

37

e

Awaiti Reserve Committee 21 May 2025 Unconfirmed Minutes

25/1055469

42

f

Lyttelton Recreation Ground Reserve Committee 19 May 2025 Unconfirmed Minutes

25/1086429

44

 

 


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9.     Lyttelton Reserves Committee Whakaraupō Reserve Triennial Plan 2023-25

Reference Te Tohutoro:

25/973287

Responsible Officer(s) Te Pou Matua:

Linda Burkes, Governance Advisor

Accountable ELT Member Pouwhakarae:

Andrew Rutledge, General Manager Citizens and Community

 

 

1.   Purpose and Origin of the Report Te Pūtake Pūrongo

1.1       This report is to bring the Lyttelton Reserves Committee Whakaraupō Reserve Triennial Plan (Attachment A) to Te Pātaka o Rākaihautū Banks Peninsula Community Board for its acceptance and support.

1.2       As stated in clause 13 of Te Pātaka o Rākaihautū Banks Peninsula Reserve Committees Terms of Reference, a Triennial Plan identifies the Reserve Committees priorities and can be used to report on progress, and to support submissions to the Long-Term Plan (LTP) and Annual Plan (AP) processes for funding.

1.3       The Lyttelton Reserves Committee Urumau Reserve Triennial Plan was accepted by the Community Board at its meeting on Monday 10 June, 2024.

 

2.   Officer Recommendations Ngā Tūtohu

That Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1.         Receive the information in the Lyttelton Reserves Committee Whakaraupō Reserve Triennial Plan 2023-25  Report.

2.         Accept and support the Lyttelton Reserves Committee Whakaraupō Triennial Plan through the Long-Term Plan (LTP) and Annual Plan (AP) processes.

3.         Note that the decision in this report is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

 

3.   Executive Summary Te Whakarāpopoto Matua

3.1       This report presents the opportunity to support the Reserve Committee’s priorities and support the Lyttelton Reserves Committee Whakaraupō Reserve Triennial Plan through the Long-Term Plan and Annual Plan processes.

3.2       The preferred option is to accept and support the Lyttelton Reserves Committee Whakaraupō Reserve Triennial Plan.

3.3       This is the preferred option because the Reserve Committee members have collaborated with staff to create this plan based off their priorities. Through the collaboration of this work, staff have approved deliverability for the proposed work subject to available budgets.

 

4.   Background/Context Te Horopaki

4.1       In alignment with Te Pātaka o Rākaihautū Banks Peninsula Reserve Committee Terms of Reference, every Reserve Committee is encouraged to create their Triennial Plan in collaboration with staff.

4.2       Lyttelton Reserves Committee has collaborated with staff to create the attached Whakaraupō  Reserve Triennial Plan which is now being placed in front of the Board for the Boards acceptance and support through the Long-Term Plan and Annual Plan processes.

Options Considered Ngā Kōwhiringa Whaiwhakaaro

4.3       The following reasonably practicable options were considered and are assessed in this report:

4.3.1   Accept and support the Whakaraupō Reserve Triennial Plan through the Long-Term Plan (LTP) and Annual Plan (AP) processes.

4.3.2   Do not accept and support the Whakaraupō Reserve Triennial Plan through the Long-Term Plan (LTP) and Annual Plan (AP) processes.

Options Descriptions Ngā Kōwhiringa

4.4       Preferred Option:  Accept and support the Whakaraupō Reserve Triennial Plan through the Long-Term Plan (LTP) and Annual Plan (AP) processes.

4.4.1   Option Description: Lyttelton Reserves Committee has worked with staff to outline its operational plans for the term, priorities, and goals in a clear and collaborative work programme. The Triennial Plan can be used to report on progress and to support submissions to the Long-Term Plan (LTP) and Annual Plan (AP) processes for funding.

4.4.2   In alignment with Te Pātaka o Rākaihautū Banks Peninsula Terms of Reference (6 November 2023), the Triennial Plan will be submitted to the Board for their acceptance and support through the LTP and AP processes.

4.4.3   Option Advantages

·     This option allows the Reserve Committee to have support for funding through the LTP and AP processes.

·     This option allows Lyttelton Reserves Committee to begin their programme of work in Whakaraupō Reserve.

·     No financial implications: The staff who create the Triennial Plan in collaboration with the Reserve Committee, can do the proposed work subject to available operational budgets. As such, by staff co-creating the Triennial Plan they are offering deliverability subject to their approved budgets.

4.4.4   Option Disadvantages

·     There are no disadvantages to this option.

5.   Financial Implications Ngā Hīraunga Rauemi

Capex/Opex Ngā Utu Whakahaere

 

5.1       Staff that create the Triennial Plan in collaboration with the Reserve Committee, do so knowing the proposed work is deliverable subject to the available operational budgets.

5.2       There are no financial implications associated with endorsement of the Reserve Schedule.

 

6.   Considerations Ngā Whai Whakaaro

Risks and Mitigations Ngā Mōrearea me ngā Whakamātautau

6.1       There are no applicable risk management implications.

Legal Considerations Ngā Hīraunga ā-Ture

6.2       Statutory and/or delegated authority to undertake proposals in the report:

6.2.1   Te Pātaka o Rākaihautū Banks Peninsula Reserve Committee Terms of Reference, clause 13.3 states:

The Committee is responsible for preparing a Triennial plan with guidance and support from Council staff. The plan will identify the Committee’s priorities and can be used to report on progress and to support submissions to the LTP and AP processes for funding.

6.3       Other Legal Implications:

6.3.1   There is no legal context, issue, or implication relevant to this decision.

 

Strategy and Policy Considerations Te Whai Kaupapa here

6.4       The required decisions:

6.4.1   Strongly align with the Community Outcomes and Strategic Priorities detailed in Christchurch City Council’s Strategic Framework, in particular:

·     We can actively participate: Residents and groups in the wider community are socially and actively engaged and can initiate, influence and make decisions that affect their lives. Volunteers from the community form the Reserve Committee and collaborate with Council staff to co-manage the reserve.

·     We have a sense of belonging and identity: We support and help build connections between communities and their places and spaces to foster a sense of local identity, shared experience, and stewardship. Banks Peninsula reserves are highly valued spaces where our rural and often isolated residents can gather for events that promote a sense of connection and community.

·     We protect open space, landscape and biodiversity through the provision of parks and reserves, covenants, sites of ecological significance, consents, land, waterways and coastal restoration programmes.

6.4.2   Are assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.  The level of significance was determined by considering the criteria set out in the Council's Significance and Engagement Policy.

6.4.3   Are consistent with Council’s Plans and Policies.

6.5       This report supports the Council's Long Term Plan (2024 - 2034):

6.6       Parks, Heritage and Coastal Environment

6.6.1   Activity: Parks and Foreshore

·     Level of Service: 6.2.12 Active collaboration on plant and biodiversity project, including conservation of rare and threatened species - Actively collaborate with a partner on a conservation project

·     Level of Service: 6.3.7.4 Volunteer participation at community opportunities across parks network - Volunteer hours – maintain or grow compared to previous year  

 

Community Impacts and Views Ngā Mariu ā-Hāpori

6.7       The decision affects the following wards/Community Board areas:

6.7.1   Lyttelton subdivision, Te Pātaka o Rākaihautū Banks Peninsula ward.

 

Impact on Mana Whenua Ngā Whai Take Mana Whenua

6.8       The decision does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Mana Whenua, their culture, and traditions.

6.9       The decision does not involve a matter of interest to Mana Whenua and will not impact on our agreed partnership priorities with Ngā Papatipu Rūnanga.

6.10    Te Hapū o Ngāti Wheke has kaitiakitanga over Lyttelton Reserves, although the acceptance and support of this Triennial Plan does not involve or impact mana whenua.

Climate Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi

6.11    The proposals in this report are unlikely to contribute significantly to adaptation to the impacts of climate change or emissions reductions.

6.12    No significant impacts are anticipated because it relates to a continuation of existing reserve management.

7.   Next Steps Ngā Mahinga ā-muri

7.1       The Lyttelton Reserves Committee can continue their programme of work for this term on Whakaraupō Reserve.

7.2       The Lyttelton Reserves Committee will have support for funding through the LTP and AP processes.

 

 

Attachments Ngā Tāpirihanga

No.

Title

Reference

Page

a

Whakaraupō Reserve Triennial Plan 2023-25

25/977883

53

 

 

In addition to the attached documents, the following background information is available:

Document Name – Location / File Link

Not applicable

 

 

 

 

Signatories Ngā Kaiwaitohu

Author

Linda Burkes - Banks Peninsula Governance Advisor

Approved By

Penelope Goldstone - Manager Community Governance, Banks Peninsula

 

 


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10.   2024/25 Discretionary Response Fund Application - Te Puna Auaha, Whakaraupō Caregivers Group, Akaroa Croquet Club

Reference Te Tohutoro:

25/921601

Responsible Officer(s) Te Pou Matua:

Dane Moir, Community Development Advisor
Jo Wells, Community Development Advisor
Andrea Wild, Community Development Advisor

Accountable ELT Member Pouwhakarae:

Andrew Rutledge, General Manager Citizens and Community

 

 

1.   Purpose and Origin of the Report Te Pūtake Pūrongo

1.1       The purpose of this report is for the Te Pātaka o Rākaihautū Banks Peninsula Community Board to consider an application for funding from its2024/25 Discretionary Response Fund from the organisation(s) listed below.

Funding Request Number

Organisation

Project Name

Amount Requested

Amount Recommended

DRF 24/25_024_BP

Te Puna Auaha

Construct prototype of The Growroom

$1,426

$1,426

DRF 24/25_022_BP

Whakaraupō Caregivers Group

Whakaraupō Caregivers Support Group

$1,985

$1,655

DRF 24/25_028_BP

 

Akaroa Croquet Club

Clubroom heatpump

$3,870

$3,370

 

1.2       There is currently a balance of $13,617 remaining in the fund.

2.   Officer Recommendations Ngā Tūtohu

That Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1.         Receives the information in the 2024/25 Discretionary Response Fund Application - Te Puna Auaha, Whakaraupō Caregivers Group, Akaroa Croquet Club Report.

2.         Notes that the decisions in this report are assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3.         Approves a grant of $1,426 to Te Puna Auaha Lyttelton towards materials for the production of The Growroom prototype.

4.         Approves a grant of $1,655 to Whakaraupō Caregivers Group towards the Whakaraupō Caregivers Support Group.

5.         Approves a grant of $3,370 to Akaroa Croquet Club towards a heatpump for the clubroom.

 

3.   Key Points Ngā Take Matua

Strategic Alignment Te Rautaki Tīaroaro

3.1       The recommendations above are aligned with the Council's Strategic Framework and in particular the strategic priority to be an inclusive and equitable city and invest in community resilience.  The project also aligns with the Ōtautahi Christchurch Climate Resilience Strategy.

3.2       The recommendations are consistent with the Strengthening Communities Together Strategy.

Decision Making Authority Te Mana Whakatau

3.3       The Community Board has the delegated authority to determine the allocation of the Discretionary Response Fund for each community.

3.3.1   Allocations must be consistent with any Council-adopted policies, standards or criteria.

3.3.2   The Fund does not cover:

·     Legal or environmental court challenges against the Council, Council Controlled Organisations, or Community Board decisions.

·     Projects or initiatives that change the scope of a Council project or lead to ongoing operational costs to the Council (though Community Boards can recommend to the Council that it consider a grant for this purpose).

Assessment of Significance and Engagement Te Aromatawai Whakahirahira

3.4       The decisions in this report are assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3.5       The significance level was determined by the number of people affected and/or with an interest.

3.6       Due to the assessment of low significance, no further community engagement and consultation is required.

Discussion Kōrerorero

3.7       At the time of writing, the balance of the 2024/25 Discretionary Response Fund is:

Total Budget Current Year

Granted To Date

Available for allocation

Balance If Staff Recommendation adopted

$47,588

$33,971

$13,617

$6,256

 

3.8       Based on the current Discretionary Response Fund criteria, the applications above are eligible for funding.

3.9       The attached Decision Matrix provides detailed information for the applications.  This includes organisational details, project details, financial information, and a staff assessment.

 

Attachments Ngā Tāpirihanga

No.

Title

Reference

Page

a

Te Pātaka o Rākaihautū Banks Peninsula Community Board - Te Puna Auaha Lyttelton - Decision Matrix

25/928995

64

b

Te Pātaka o Rākaihautū Banks Peninsula Community Board - Discretionary Response Fund Decison Matrix - Akaroa Croquet Club

25/973488

65

c

Te Pātaka o Rākaihautū Banks Peninsula Discretionary Response Fund Decision Matrix - Whakaraupō Caregivers Support Group

25/925315

66

 

 

Signatories Ngā Kaiwaitohu

Authors

Jo Wells - Community Development Advisor

Dane Moir - Community Development Advisor

Andrea Wild - Community Development Advisor

Steffi Brightwell - Community Development Advisor

Jane Harrison - Community Development Advisor

Approved By

Penelope Goldstone - Manager Community Governance, Banks Peninsula

 

 


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11.   Standing Orders Amendment - Notices of Motion

Reference Te Tohutoro:

25/954484

Responsible Officer(s) Te Pou Matua:

Liz Beaven, Community Board Adviser

Accountable ELT Member Pouwhakarae:

Andrew Rutledge, General Manager Citizens and Community

 

 

1.   Purpose and Origin of the Report Te Pūtake Pūrongo

1.1       The purpose of this report is to seek a decision from Te Pātaka o Rākaihautū Banks Peninsula Community Board to amend the Community Board’s Standing Orders 22.1 and 19.3 relating to notices of motion and the timeframe required for a notice of motion to be submitted to the Chief Executive.

1.2       The report is staff generated to ensure that the decision-making requirements of Part 6 of the Local Government Act 2002 (the Act) are met and that there is the opportunity to provide timely information and advice to support good decision making by Community Boards.

 

2.   Officer Recommendations Ngā Tūtohu

That Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1.         Receives the information in the Standing Orders Amendment - Notices of Motion Report.

2.         Notes that the decision in this report is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3.         Revokes Standing Order 22.1 and 19.3, and replaces it with the following wording, in order to amend the timeframe for a notice of motion to be delivered to the Chief Executive:

a.         22.1 Notice of intended motion to be in writing

Notice of intended motions must be in writing signed by the mover, stating the meeting at which it is proposed that the intended motion be considered, and must be delivered to the Chief Executive at least 10 clear working days before such meeting, or a shorter time at the discretion of the Chief Executive. [Notice of an intended motion can be sent via email and include the scanned electronic signature of the mover.]

Once the motion is received and accepted by the Chief Executive, he or she must give members notice in writing of the intended notice of motion at least 2 clear working days before the date of the meeting at which it will be considered.

b.         19.3 Requirement to give notice

A member must give notice to the Chief Executive at least 10 clear working days before the meeting, or a shorter time at the discretion of the Chief Executive, at which it is proposed to consider the motion. The notice is to be signed by not less than one third of the members including vacancies. Notice can be sent via email and include the scanned electronic signatures of members. If the notice of motion is lost, no similar notice of motion which is substantially the same in purpose and effect may be accepted within the next six months.

 

3.   Executive Summary Te Whakarāpopoto Matua

3.1       Under the Local Government Act 2002 (the Act) all local authorities are required to adopt a set of Standing Orders (schedule 7, clause 27(1)). The Act sets out in Schedule 6 the requirements for local authority planning, decision-making and accountability.

3.2       A notice of motion is a motion given in writing by a member in advance of a meeting in accordance with the Council’s Standing Orders.

3.3       There are two provisions within Standing Orders relating to timeframes that a notice of motion is required to be delivered to the Chief Executive:

3.3.1   Provision 22.1 states that a notice of motion must be delivered to the Chief Executive at least five clear working days before the meeting they are to be considered at.

3.3.2   Provision 19.3, relating to a notice of motion where an elected member wishes to propose a revocation, states that a notice of motion must be delivered to the Chief Executive at least five working days before the meeting it is to be considered at.

3.4       The Chief Executive has identified that more notices of motion are being submitted and anticipates the volume could increase during an already busy period.

3.5       The current timeframe with five days’ notice does not align with the agenda report deadlines and does not usually allow sufficient time for the matter to be reviewed or for council officer advice to be provided to ensure that it meets the requirements of the Act.

3.6       To address this, it is recommended that Standing Orders 22.1 and 19.3 are amended to require that a notice of motion must be delivered to the Chief Executive at least 10 clear working days before the meeting at which it is proposed to be considered.

3.7       The recommended amendment includes that the Chief Executive has discretion to consider and accept notices of motion submitted in a shorter timeframe where there is a statutory or legislative timing issue relative to the motion, or the matter can be dealt with sooner if sufficient information is readily available from council officers.

 

4.   Background/Context Te Horopaki

4.1       Under the Act all local authorities are required to adopt a set of Standing Orders (schedule 7, clause 27(1)).

4.2       The Act provides that an amendment to the Council’s Standing Orders requires a vote of not less than 75% of the members present at the meeting (schedule 7, clause 27(3)). 

4.3       Council officers are reviewing the Council’s current Standing Orders, to consider matters that have been raised and compiled since Standing Orders were last amended, 2025 governance guidance and model Standing Orders provided by Local Government New Zealand and good practice. Information and opportunities for input regarding this will be provided to the Council and Community Boards in coming months.

4.4       The Act also sets out the obligations of local authorities with regard to the making of decisions (schedule 6).

4.5       The timeframe relating to the submission of notices of motion is a matter that has been raised since Standing Orders were last adopted, with regard to the provision of council officer advice and compliance with the decision-making requirements of the Act.

4.6       The current Standing Orders for Community Boards require that a notice of motion must be delivered to the Chief Executive at least five clear working days before such meeting.

4.7       At its meeting on 16 April 2025, the Council amended its Standing Orders (which apply to Council and committee meetings) to require that a notice of motion must be delivered to the Chief Executive at least ten clear working days before such meeting, or a shorter time at the discretion of the Chief Executive. To ensure consistency across Council, it is preferred that Community Boards align their practice with regard to the 10 clear working day timeframe.

4.8       This Council term, the number of notices of motion has increased and those submitted often require detailed and complex information to be compiled at short notice to try to ensure that the decision is compliant with the Act, Council policy and requirements for decision-making.

4.9       It is currently a busy time for the organisation with work programmes and financial commitments set or under consideration and notices of motion can have an impact on these matters. The current five-day timeframe can cause challenges as they require staff to divert resources away from current work, in order to provide advice to ensure that decision-making requirements are met.

4.10    The five day working period for notices of motion to be submitted can impact on the timeframe elected members have to consider the motion, the information and advice received or for the matter and proposed motion to be visible to the public.

4.11    The number of notices of motion that have been submitted have increased this term. In the 2019 – 2022 term, there were a total of 15 notices of motion submitted and accepted. This term there have been 28 notices of motion submitted so far, with four submitted in the first few months of 2025. To note, these numbers do not include notices of motions that have been submitted but declined by the Chief Executive under the provisions allowed for in Standing Orders.

4.12    In comparison, Auckland Council advised they have a timeframe of 5 clear working days, and have received a total of five notices of motions this term. Wellington City Council’s timeframe is not less than four weeks, and they have received two notices of motions this year.

 

Options Considered Ngā Kōwhiringa Whaiwhakaaro

4.13    The following reasonably practicable options were considered and are assessed in this report:

4.13.1 Amend Standing Orders, clauses 22.1 and 19.3 as proposed.

4.13.2 Make no changes to Standing Orders.

Options Descriptions Ngā Kōwhiringa

4.14    Preferred Option: Amend Standing Orders, clause 22.1 and 19.3.

4.14.1 Option Description: Amend Standing Orders, section 22.1 and 19.3 so that a notice of motion must be delivered to the Chief Executive at least 10 clear working days before the meeting, or a shorter time at the discretion of the Chief Executive.

4.14.2 Option Advantages

·     To ensure that any notice of motion considered by the Community Board is received with adequate time to ensure that the requirements for decision-making in the Act are met and that sufficient council officer advice can be provided.

·     Manages the impact on existing workloads and work programmes for the organisation.

·     Allows for advice to be provided to elected members in a timely manner and if accepted, for the proposed motion to be visible to the public on the Agenda, as opposed to requiring a Supplementary Agenda.

·     Provides consistency across Council by aligning the Community Boards practise with the Council’s Standing Orders (which apply to Council and committee meetings).

4.14.3 Option Disadvantages

·     No disadvantages have been identified. Elected members will still have an opportunity to submit a notice of motion. The Chief Executive, will also have discretion to consider and accept notices of motion submitted outside of the 10 clear working day timeframe where there is a statutory or legislative timing issue relative to the motion, or the matter can be dealt with sooner if sufficient information is readily available from council officers.

4.15    Make no changes to Standing Orders.

4.15.1 Option Description: Make no changes to Standing Orders.

4.15.2 Option Advantages

·     There is no change to the current procedure.

4.15.3 Option Disadvantages

·     The Chief Executive may decline a notice of motion where the Community Board may not meet the decision-making requirements of the Act, due to having insufficient time to receive and consider officer advice regarding the matter.

·     Can impact existing workloads and work programmes as staff prepare advice for the notice of motion.

·     Can impact the timeframe elected members have to consider the motion, the information and council officer advice received or for the matter and proposed motion to be visible to the public.

·     Is inconsistent with the Council’s Standing Orders (which apply to Council and committee meetings).

Analysis Criteria Ngā Paearu Wetekina

4.16    To enable elected members to consider a motion it is necessary that they receive sufficient comment, information and advice to ensure that consideration and decision making meet the decision-making requirements of the Act.

5.   Financial Implications Ngā Hīraunga Rauemi

5.1       There are no costs associated with the recommended amendment to Standing Orders.

6.   Considerations Ngā Whai Whakaaro

Risks and Mitigations Ngā Mōrearea me ngā Whakamātautau

6.1       The recommended decision addresses the risk of the Council not complying with the decision-making requirements of the Act. It also reduces the risk that the council officers do not have sufficient time to provide information and advice to enable elected members to consider a matter fully or the public to be aware of the matter and information or advice provided.

Legal Considerations Ngā Hīraunga ā-Ture

6.2       Statutory and/or delegated authority to undertake proposals in the report:

6.2.1   Community Boards are able to amend Standing Orders, the Act provides that an amendment to Standing Orders requires a vote of not less than 75% of the members present at the meeting (schedule 7, clause 27(3)).

6.3       Other Legal Implications:

6.3.1   Standing Orders must meet the requirements of the Local Government Act 2002 and the Local Government Official Information and Meetings Act 1987.

Strategy and Policy Considerations Te Whai Kaupapa here

6.4       The required decision:

6.4.1   Align with the Christchurch City Council’s Strategic Framework.

6.4.2   Are assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.  The level of significance was determined by nature of the amendment recommended.

6.4.3   Are consistent with Council’s Plans and Policies.

6.5       This report supports the Council's Long Term Plan (2024 - 2034):

6.6       Governance

6.6.1   Activity: Governance and Decision Making

·     Level of Service: 4.1.22 Provide services that ensure all Council, and Committee meetings are held with full statutory compliance - 98% compliance  

Community Impacts and Views Ngā Mariu ā-Hāpori

6.7       The decision affects all Community Board areas.

6.8       Prior to the Council meeting of 16 April 2025, Community Board Chairs provided feedback that they preferred a ten clear working day timeframe to submit a Notice of Motion. The Council approved this timeframe for Council and committee meetings, instead of the original Officer Recommendation of 15 clear working days.

Impact on Mana Whenua Ngā Whai Take Mana Whenua

6.9       The amendment to Standing Orders does not involve a significant decision in relation to ancestral land, a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Mana Whenua, their culture, and traditions.

6.10    The decision does not involve a matter of interest to Mana Whenua and will not impact on our agreed partnership priorities with Ngā Papatipu Rūnanga.

Climate Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi

6.11    The proposals in this report are unlikely to contribute significantly to adaptation to the impacts of climate change or emissions reductions.

7.   Next Steps Ngā Mahinga ā-muri

7.1       A decision amending the Community Board’s Standing Orders will take immediate affect for its meetings.

 

Attachments Ngā Tāpirihanga

There are no attachments for this report.

 

In addition to the attached documents, the following background information is available:

Document Name – Location / File Link

Standing-Orders adopted 6 April 2017.pdf

Local Government Act 2002 No 84 (as at 01 October 2024), Public Act Contents – New Zealand Legislation

 

 

 

 

Signatories Ngā Kaiwaitohu

Author

Samantha Kelly - Team Leader Democratic Services Support

Approved By

John Filsell - Head of Community Support and Partnerships

 

 


12.   Te Pātaka o Rākaihautū Banks Peninsula Community Board Area Report - June 2025

Reference Te Tohutoro:

24/2207279

Responsible Officer(s) Te Pou Matua:

Penelope Goldstone, Community Governance Manager

Accountable ELT Member Pouwhakarae:

Andrew Rutledge, General Manager Citizens and Community

 

 

1.   Purpose of Origin of the Report Te Pūtake Pūrongo

1.1       This report provides the Board with an overview of initiatives and issues current within the Community Board area.

1.2       This report is staff-generated monthly.

2.   Officer Recommendations Ngā Tūtohu

That Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1.         Receives the information in the Te Pātaka o Rākaihautū Banks Peninsula Community Board Area Report - June 2025.

3.   Community Support, Governance and Partnership Activity

3.1       Community Governance Projects

Activity

Detail

Timeline

Strategic Alignment

Whakaraupō Community Network Hui

On 20 May 2025, the Whakaraupō Network Hui was held on the topic of Emergency Preparedness.

The hui speakers included Felicite Jardine, coordinator of the Whakaraupō Emergency Hub Collective who shared an overview of the Community Hubs across Whakaraupō, Kerri Pring from FENZ spoke about fire risk reduction and what people and communities can do to keep themselves safe and Nathan Black from Civil Defence & Emergency Management gave an update of the recent weather event response and how communities can increase community resilience.

 

Completed

Proactive Planning for Climate Change

 

Good social and physical connections for our communities

Diamond Harbour Hall upgrades

The Diamond Harbour Community Association (DHCA) and Council Facilities Team have worked together to complete several upgrades to the Diamond Harbour Hall.

These have included:

·     Removal of old fire escape staircase and erection of a new deck to join to the existing Rugby Club deck with new double doors opening out onto the deck (paid for by A view from above of a driveway

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·     Installation of solar panels (DHCA) and a storage battery (Facilities)

·     Installation of an under bench hot water cylinder (Facilities)

·     Completion of driveway and drainage (Community Board Better Off Funding)

The DHCA are now considering installation of acoustic panels to the Hall as their next project.

Ongoing

Good social and physical connections for our communities

Celebrating the Past, Challenging the Future Mural

At Te Pātaka o Rākaihautū Banks Peninsula Community Board 9 December 2024 Meeting Reverend John McLister requested that the Celebrating the Past, Challenging the Future mural on the retaining wall on Bridle Path Road be refreshed in time for the 175th Canterbury Anniversary.   The Board agreed to request staff advice on how to refresh the mural in time for the 175th Canterbury Anniversary in 2025. The mural was created in 1993 by the Lyttelton Arts Council and photos are included below. 

Staff have investigated the possibility of retouching it however there is no provision for this in current budgets at the present time. If the Community Board wishes for a refresh to be undertaken, funding would need to be identified, and an options report would be brought to the Board.

Completed

Good social and physical connections for our communities

Mānawa Kāwhiu Lyttelton Recreation Centre

Works are due to begin at Mānawa Kāwhiu Lyttelton Recreation Centre to provide a compliant accessible deck/ramp and accessible parking space.  The current parking and ramp are not compliant with current standards

 

Good social and physical connections for our communities

Little River Community Centre Committee

A new committee has been established to manage the Little River Community Centre. They are currently working on a Trust Deed to form a Charitable Trust with the aim of entering into a formal lease agreement with Council.

Ongoing

Good social and physical connections for our communities

Kaituna Valley Hall Committee

A new committee has also been established to manage the Kaituna Valley Hall. The aim of this group is to establish a Charitable Trust to manage the hall so that it can return to community management. The management of the hall currently sits with Council’s Facilities Team.

New external heat pump units have recently been installed at the hall after the existing ones were stolen.

Ongoing

Good social and physical connections for our communities

 

Little River Flooding Round Table Group

Improved flood mapping of the Little River township has been completed by DHI and a final report has been received. The group will meet to discuss preparation of a report to the Little River community outlining the findings and possible mitigation option. In particular, the report has provided new data regarding the impact of Kinloch Bridge on flooding in the township. The group will also discuss future use of the model to improve understanding of flooding in Little River and identify future options for mitigation.

Ongoing

Good social and physical connections for our communities

Improve infrastructure to improve community resilience

Okuti Valley Community Emergency Hub

The equipment funded by the Community Board for the establishment of a Community Emergency Hub in Okuti Valley has been installed, including an aerial on the Community Hall. During the recent flooding event, they were able to obtain connections with both Little River and Birdlings Flat. The community also uses a WhatsApp group to communicate during such an event, which proved effective during the flooding when various parts of the community were cut off due to flooding and slips.

Ongoing

Good social and physical connections for our communities

 

Le Bons Bay Resilience

Le Bons Bay are in the process of setting up a resilience hub. Staff are supporting them to set this up and ensure they have what they need to meet the needs of the community in future events.

 

Ongoing

Improve infrastructure to improve community resilience

 

3.2       Community Funding Summary

3.2.1   As at 19 May 2025 the Discretionary Response Fund unallocated balance for 2024/25 is $13,617. The Discretionary Response Fund summary as at 19 May 2025 is attached. (Attachment A).

3.2.2   The Mayor’s Welfare Fund - The Mayor’s Welfare Fund provides financial support to families and individuals in the community who are in extreme financial distress. It is a last resource when people have exhausted other appropriate sources such as Work and Income New Zealand (WINZ). The criteria and instructions on how to apply can be found here: Mayors Welfare Fund - all you need to know.

3.2.3   The Board provided a letter of support to Diamond Harbour & Districts Health Support Group for the installation of a handrail.

3.2.4   Summer with your Neighbours - The Summer with your Neighbours period began on the 26 October 2024 and several of the events that the Board helped to fund have been held over the November/December/ January period.

The Board allocated funding as a contribution towards the costs of 10 events.

The photos below showcase a few of the fantastic events held across Te Pātaka o Rākaihautū Banks Peninsula. Applicants shared that event highlights included “meeting some amazing people” and gaining a “closer sense of belonging to the community.”

 

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3.3       Participation in and Contribution to Decision Making

3.3.1   Report back on other Activities contributing to Community Board Plan [for items not included in the above table but are included in Community Board Plan]

·     Te Pātaka o Rākaihautū Banks Peninsula Community Board  2023-25 Community Board Plan was adopted by the Board at their meeting in 8 May 2023 and can be found online here.

·     Progress on the Community Board Plan can be found online here.

 

3.3.2   Council Engagement and Consultation.

·     Have your say – at the time of writing the report the following consultations were open for feedback:

 

Submission Closing

Link

Te Pātaka o Rākaihautū Banks Peninsula Stormwater Management Plan

17 June 2025

Te Pātaka o Rākaihautū Banks Peninsula Stormwater Management Plan | Kōrero mai | Let’s talk

·     A full list of open consultations can be found on the Council's Lets Talk website at https://letstalk.ccc.govt.nz/.

3.4       Governance Advice

3.4.1   2025 Ward Profile – The 2025 Community Profiles for each ward have now been completed.  These profiles are a snapshot of the ward in regard to the community infrastructure and includes the updated Census statistics and Deprivation Index information.

The profiles are now aligned with the Council’s Strengthening Communities Together Strategy and provide information regarding activities/groups/facilities in each ward that help meet the goals of each Pillar in the Strategy.

 

The profiles will be put on the Board’s webpage (Community Profile - Banks Peninsula) and links will be sent out to our networks.

3.4.2   Public Participation – The Board received the following public and open fora presentations in May 2025:

·    May 2025 Adverse Weather Event Flooding

·    Steadfast.

3.4.3   Information Sessions/Workshops – The Board received the following information sessions/workshops in May 2025:

·    2025 Banks Peninsula Wipkipedian at Large Project.

·    Smart Christchurch Update.

·    Siting a stormwater treatment filter on greenspace in Akaroa.

·    Tsunami Readiness.

4.   Advice Provided to the Community Board Ngā Kupu Tohutohu ka hoatu ki te Poari Hapori

4.1       Customer Services Request Report - providing an overview of the number of Customer Service Requests that have been received during April 2025 is attached. (Attachment B)

4.2       Snap Send Solve is the smartphone app the Council offers to help make reporting issues easy, and it is still possible to report issues online, by calling Council on 03 941 8999 or visiting one of the Council’s Service Centres. 

4.3       Graffiti Report – Te Pātaka o Rākaihautū Banks Peninsula Graffiti Snapshot Reports for March and April 2025 are attached. (Attachments C and D).

4.4       Planned road works and closures - are indicated on the map at the Traffic Updates page at this link. Additionally, a Smartview of nearby road works and closures is available at the following link: https://smartview.ccc.govt.nz/travel/roads.

 

Attachments Ngā Tāpirihanga

No.

Title

Reference

Page

a

Banks Peninsula Discretionary Response Fund Summary - May 2025

25/979200

80

b

Customer Service Requests - April 2025

25/848214

81

c

Graffiti Snapshot Report - March 2025

25/997911

82

d

Graffiti Snapshot Report - April 2025

25/997912

84

 

 

Signatories Ngā Kaiwaitohu

Authors

Liz Beaven - Community Board Advisor

Steffi Brightwell - Community Development Advisor

Linda Burkes - Banks Peninsula Governance Advisor

Jane Harrison - Community Development Advisor

Dane Moir - Community Development Advisor

Heather Spreckley - Support Officer

Jo Wells - Community Development Advisor

Andrea Wild - Community Development Advisor

Approved By

Penelope Goldstone - Manager Community Governance, Banks Peninsula

Matthew McLintock - Manager Community Governance Team

John Filsell - Head of Community Support and Partnerships

 

 


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13.   Elected Members’ Information Exchange Te Whakawhiti Whakaaro o Te Kāhui Amorangi

 

This item provides an opportunity for Board Members to update each other on recent events and/or issues of relevance and interest to the Board.

 

 

 

Karakia Whakamutunga

Unuhia, unuhia

Unuhia ki te uru tapu nui

Kia wātea, kia māmā, te ngākau,

Te tinana te wairua i te ara takatā

Koia rā e Rongo, whakairia ake ki runga

Kia tina! TINA! Hui e! TĀIKI E!

Draw on, draw on,
Draw on the supreme sacredness
To clear, to free the heart, the body and the spirit of mankind
Rongo, suspended high above us (i.e. in ‘heaven’)
Draw together! Affirm!

 

 

 


Actions Register Ngā Mahinga

When decisions are made at meetings, these are assigned to staff as actions to implement. The following lists detail any actions from this meeting that were:

 

Open Actions Ngā Mahinga Tuwhera

 

REPORT TITLE/AGENDA SECTION

MEETING DATE

ACTION DUE DATE

UNIT

TEAM

Akaroa Museum Acquisitions and Disposals Policy

15 May 2024

30 June 2025

Art Gallery Unit

Art Gallery Unit

Reserve Committee Meeting Minutes – Reducing Permanent Camping Sites

11 March 2024

30 June 2025

Recreation, Sports & Events

Recreation & Sports Services

67 and 67A Rue Lavaud (BP Meats site) - Phase 1 Community Feedback & Confirming Phase 2 Engagement Plan

7 April 2025

7 July 2025

Facilities & Property Unit

Property Consultancy

Kukupa Hostel - Request for Proposals, Results and Future Use

15 August 2022

31 July 2025

Parks

Management

Tāwhaki National Aerospace Centre

6 May 2024

1 August 2025

Community Support & Partnerships

Governance (Ban Pen)

2025 SuperLocal Conference and Ethnic Women in Politics Summit - Elected Members' Attendance

12 May 2025

11 August 2025

Community Support & Partnerships

Governance (Ban Pen)

Te Pātaka o Rākaihautū Banks Peninsula Community Board Area  Report - May 2025

12 May 2025

11 August 2025

Parks

Planning & Policy

Te Reo Name for Akaroa Museum

2 December 2020

1 October 2025

Art Gallery Unit

Art Gallery Unit

Steadfast Park-Proposed lease-Cass Bay Residents Association

7 August 2023

4 November 2025

Parks

Planning & Policy

Steadfast Landscape Development Plan

6 December 2021

31 March 2026

Parks

Planning & Policy

 

 

Actions Closed Since the Last Meeting Ngā Mahinga kua Tutuki nō Tērā Hui

 

REPORT TITLE/AGENDA SECTION

MEETING DATE

DUE DATE

ACTION CLOSURE DATE

UNIT

TEAM

Le Bons Bay Reserve Committee - Triennial Plan and Reserve Schedule 2023/25

12 August 2024

16 June 2025

23 May 2025

Community Support & Partnerships

Governance (Ban Pen)

2024/25 Discretionary Response Fund Applications - Akaroa Area School, Little River Wairewa Community Trust, Birdlings Flat Community Centre, Little River Farmers Market

11 November 2024

9 June 2025

23 May 2025

Community Support & Partnerships

Governance (Ban Pen)

Head to Head Walkway Working Party Notes

7 April 2025

7 July 2025

23 May 2025

Community Support & Partnerships

Governance (Ban Pen)