Agenda of Waimāero Fendalton-Waimairi-Harewood Community Board

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Waimāero

Fendalton-Waimairi-Harewood Community Board

Open Minutes

Date: Monday 10 March 2025

Time: 4.31 pm

Venue: Boardroom, Fendalton Service Centre,
Corner Jeffreys and Clyde Roads, Fendalton

Present

Chairperson

Members

Jason Middlemiss

David Cartwright

Linda Chen

James Gough

Aaron Keown (via audio/visual link)

Sam MacDonald

Nicola McCormick

Principal Advisor

Maryanne Lomax

Manager Community Governance

Tel: 941 6730

maryanne.lomax@ccc.govt.nz

Meeting Advisor

Aidan Kimberley

Community Board Advisor

Tel: 941 6566

aidan.kimberley@ccc.govt.nz

Website: www.ccc.govt.nz

Part A Matters Requiring a Council Decision

Part B Reports for Information

Part C Decisions Under Delegation

Karakia Tīmatanga

The agenda was dealt with in the following order.

1. Apologies Ngā Whakapāha

Part C

Community Board Resolved FWHB/2025/00008

That the apologies from Bridget Williams and Shirish Paranjape for absence be accepted.

David Cartwright/Sam MacDonald Carried

2. Declarations of Interest Ngā Whakapuaki Aronga

Part B

There were no declarations of interest recorded.

3. Confirmation of Previous Minutes Te Whakaāe o te hui o mua

Part C

Community Board Resolved FWHB/2025/00009

That the minutes of the Waimāero Fendalton-Waimairi-Harewood Community Board meeting held on Monday, 10 February 2025 be confirmed.

David Cartwright/Jason Middlemiss Carried

4. Public Forum Te Huinga Whānui

Part B

4.1

Jenny and John Gillies

Jenny and John Gillies, local residents, spoke regarding parking issues on Normans Road.

The Board thanked Mr and Mrs Gillies for their presentation and requested advice from staff on the issues raised including:

· The possibility of installing parking ticks on Normans Road near St Andrew’s College.

· Working with St Andrew’s College to address parking behaviour.

· The status of proposed speed limit changes around St Andrew’s College.

Attachments

a Photos of Parking on Normans Road

5. Deputations by Appointment Ngā Huinga Whakaritenga

Part B

There were no deputations by appointment.

6. Presentation of Petitions Ngā Pākikitanga

Part B

There was no presentation of petitions.

7. Proposed Road Name - 223 Styx Mill Road

Community Board Resolved FWHB/2025/00010

Officer recommendations accepted without change.

Part C

That the Waimāero Fendalton-Waimairi-Harewood Community Board:

1. Receives the information in the Proposed Road Name - 223 Styx Mill Road Report.

2. Notes that the decision in this report is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3. Approves the following new lane name for 223 Styx Mill Road (RMA/2024/1982)

a. Riverbend Lane

Sam MacDonald/David Cartwright Carried

8. Proposed Road Names - 79 Factory Road

Community Board Resolved FWHB/2025/00011

Officer recommendations accepted without change.

Part C

That the Waimāero Fendalton-Waimairi-Harewood Community Board:

1. Receives the information in the Proposed Road Names - 79 Factory Road Report.

2. Notes that the decision in this report is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3. Approves the following new road names for 79 Factory Road (RMA/2022/2816)

a. Road 1 - Stock Road

b. Road 2 - Workshop Road

c. Road 3 - Ray Street

James Gough/David Cartwright Carried

9. Otara Street Proposed No Stopping - Fendalton Mall entrance

Community Board Resolved FWHB/2025/00012

Officer recommendations accepted without change.

Part C

That the Waimāero Fendalton-Waimairi-Harewood Community Board:

1. Receives the information in the Otara Street Proposed No Stopping - Fendalton Mall entrance Report.

2. Notes that the decisions in this report are assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3. Revokes any previous resolutions pertaining to traffic controls made pursuant to any bylaw to the extent that they are in conflict with the parking or stopping restrictions described in resolutions 4-6 below.

4. Approves that in accordance with Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017, that the stopping of vehicles be prohibited at any time on the southeastern side of Otara Street, commencing at a point 46 metres southwest of its intersection with Memorial Avenue, and extending in a southwesterly direction for a distance of 20 metres as detailed on Attachment A (Fendalton Mall New World Access, General Arrangement Plan, dated 03/05/2024).

5. Approves that in accordance with Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017, that the stopping of vehicles be prohibited at any time on the southeastern side of Otara Street, commencing at a point 75 metres southwest of its intersection with Memorial Avenue, and extending in a southwesterly direction for a distance of 15 metres as detailed on Attachment A (Fendalton Mall New World Access, General Arrangement Plan, dated 03/05/2024).

6. Approves that these resolutions take effect when parking signage and/or road markings that evidence the restrictions described in this staff report are in place (or removed in the case of revocations).

Linda Chen/David Cartwright Carried

10. Westburn Reserve - Play space and Learn-to-ride track renewals

Community Board Resolved FWHB/2025/00013

Officer recommendations accepted without change.

Part C

That the Waimāero Fendalton-Waimairi-Harewood Community Board:

1. Receives the information on the Westburn Reserve - Play space and Learn-to-ride track renewals Report.

2. Notes that the decision in this report is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3. Approves the concept design for the Learn-to-ride and play space renewals at Westburn Reserve as set out in Attachment A to this report.

4. Approves the tree plantings at Westburn Reserve in line with the Urban Forest Plan as set out in Attachment A to this report.

5. Requests staff to proceed with the development of the detailed design and construction phase.

Nicola McCormick/Sam MacDonald Carried

11. Fendalton Waimairi Harewood 2024-25 Discretionary Response Fund Application - Cotswold Preschool & Nursery Assoc Inc

Community Board Resolved FWHB/2025/00014

Officer recommendations accepted without change.

Part C

That the Waimāero Fendalton-Waimairi-Harewood Community Board:

1. Receives the information in the Fendalton Waimairi Harewood 2024-25 Discretionary Response Fund Application - Cotswold Preschool & Nursery Assoc Inc report.

2. Notes that the decisions in this report are assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3. Approves a grant of $8,000 from its 2024-25 Discretionary Response Fund to Cotswold Preschool & Nursery Assoc Inc towards roof repairs and painting.

Jason Middlemiss/David Cartwright Carried

12. Fendalton-Waimairi-Harewood 2024-25 Youth Development Fund Application - Burnside High School

Community Board Resolved FWHB/2025/00015

Officer recommendations accepted without change.

Part C

That the Waimāero Fendalton-Waimairi-Harewood Community Board resolve to:

1. Receives the information in the Fendalton-Waimairi-Harewood 2024-25 Youth Development Fund Application - Burnside High School Report.

2. Notes that the decisions in this report are assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3. Approves a grant of $900 from its 2024-25 Youth Development Fund towards the costs of nine students from the ward area participating in the Spirit of Adventure Five Day Discovery Voyage in Auckland, from 20 to 25 May 2025.

Linda Chen/Nicola McCormick Carried

13. Waimāero Fendalton-Waimairi-Harewood Community Board Area Report - March 2025

Community Board Resolved FWHB/2025/00016

Officer recommendations accepted without change.

Part B

That the Waimāero Fendalton-Waimairi-Harewood Community Board:

1. Receives the information in the Waimāero Fendalton-Waimairi-Harewood Community Board Area Report - March 2025.

David Cartwright/Linda Chen Carried

14. Elected Members’ Information Exchange Te Whakawhiti Whakaaro o Te Kāhui Amorangi

Part B

Members exchanged information on matters of interest to the Board.

Karakia Whakamutunga

Meeting concluded at 5pm.

CONFIRMED THIS 7^TH DAY OF APRIL 2025

Jason Middlemiss

Chairperson

7. Adoption of McLeans Grassland Reserve Management Plan
Reference Te Tohutoro:	25/445960
Responsible Officer(s) Te Pou Matua:	Nicholas Head, Senior Ecologist, Parks, Planning and Asset Management Kiran Skelton, Engagement Advisor, OOCE Engagement Team
Accountable ELT Member Pouwhakarae:	Andrew Rutledge, Acting General Manager Citizens and Community

1. Purpose and Origin of the Report Te Pūtake Pūrongo

1.1 The purpose of this report is to seek Community Board approval of the McLeans Grassland Reserve management plan and concept plan.

1.2 This report has been written following community consultation on the draft management plan and concept plan.

2. Officer Recommendations Ngā Tūtohu

That the Waimāero Fendalton-Waimairi-Harewood Community Board:

1. Receive and consider the information in the report, the submissions, and all other relevant information received on the Adoption of McLeans Grassland Reserve Management Plan .

2. Note that the decisions in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy 2019.

3. Adopt the McLeans Grassland Reserve management plan and concept plan set out in Attachments A and B to the report in the agenda.

3. Executive Summary Te Whakarāpopoto Matua

3.1 A management plan and concept plan have been prepared to guide effective management of the McLeans Grassland Park, which is gazetted as a Scenic Reserve. A management plan is a requirement under the Reserves Act 1977.

3.2 This report follows on from the report presented to the Community Board on 9 December 2024 seeking seek approval to release the McLeans Grassland Park draft management plan and draft concept plan for public consultation.

3.3 From its public release, nine submissions were received. Only one submission opposed the plan with the remainder in full (3) or partial (5) support. Key themes related to enhancing ecological restoration opportunities and maintaining access for neighbouring quarrying activities. Further amendments have been made and are outlined in the list of staff responses to submissions.

3.4 The plans (Attachment A and B) are now ready for consideration and final approval after hearing deputations from submitters by the Waimāero Fendalton-Waimairi-Harewood Community Board.

4. Background/Context Te Horopaki

4.1 The draft management plan and draft concept plan for McLeans Grassland Park have been prepared in consultation with park users, Council Have Your Say information-gathering, Ngāi Tūāhuriri via Mahaanui Kurataiao Ltd, and Council staff.

4.2 Input from user groups and the public was obtained through a series of meetings, surveys, and workshops between August 2023 and June 2024, and continued ongoing communication with those groups to date.

4.3 The management plan recognises the values of the reserve, establishes a vision for its future, and sets management objectives and policies to achieve the desired outcomes.

4.4 The draft management plan is supported by a draft concept plan that identifies potential projects to be implemented, subject to budget availability, to achieve the desired vision, objectives, and policies.

4.5 Staff are confident that the management plan and concept plan reflects the needs of the community, the natural environment, and the Council. The draft plans provide direction for the management and development of the McLeans Grassland Reserve. They provide the community with greater certainty about the function and management of the reserve and ensure that management decisions are consistent with the Reserves Act 1977.

Options Considered Ngā Kōwhiringa Whaiwhakaaro

4.6 The following reasonably practicable options were considered and are assessed in this report:

4.6.1 The preferred option is to approve the draft management plan and concept plan in their current forms but subject to additional minor changes that may be desirable following deputations from submitters at the Community Board meeting.

4.6.2 An alternative option is to not approve the management and concept plans in their current form but instead request changes prior to approval.

4.7 Note that a management plan for this reserve must be prepared, as it is a requirement of the Reserves Act 1977. Without such plans the Council has very little guidance to effectively manage the reserve.

5. Financial Implications Ngā Hīraunga Rauemi

5.1 Costs associated with preparation and consultation on the draft management plan and draft concept plan are limited to staff time and advertising costs.

5.2 Funding for these components is covered under the Parks Unit’s current operational budgets.

5.3 Once approved, funding continues as is currently budgeted. If additional funding is required over and above that already allocated for managing the Park to implement the concept plan, it will be sought through LTP processes.

5.4 Current funding allocations for the reserve will continue regardless of whether the management and concept plans are approved or not.

Capex/Opex Ngā Utu Whakahaere

	Recommended Option to approve	Option 2; not to approve
Cost to Implement	Staff time	Nil
Maintenance/Ongoing Costs	Staff time within existing budgets	Staff time within existing budgets
Funding Source	Opex ~ $20,000 per year Coast and Plains Regional Parks Opex Capex 65238 Coast and Plains Threatened Species and Habitat management - $22,680 FY25 - $30,000 FY26 - $30,000 FY 27	Opex ~ $20,000 per year Coast and Plains Regional Parks Opex Capex 65238 Coast and Plains Threatened Species and Habitat management - $22,680 FY25 - $30,000 FY26 - $30,000 FY 27
Funding Availability	Allocated resources for the management of the reserve is as above	Allocated resources for the management of the reserve is as above
Impact on Rates	Neutral	Neutral

6. Considerations Ngā Whai Whakaaro

Risks and Mitigations Ngā Mōrearea me ngā Whakamātautau

6.1 The potential risk to this stage of the management plan process is very small given the relatively low level of engagement expressed to date by affected parties. All but one submitter supported the preparation of the plan, and its intent and risks are further mitigated by having an effective consultation process supported by expertise. Amendments to the plan have been made to clarify and address concerns raised that further negates any potential risk or discontent.

Legal Considerations Ngā Hīraunga ā-Ture

6.2 Statutory and/or delegated authority to undertake proposals in the report:

6.2.1 The process of preparing, advertising, and finalising the management plan has been completed in accordance with the Reserves Act 1977. Community boards have the delegation to approve reserve management plans and to approve landscape plans for parks provided the design is within the policy and budget set by the Council.

6.3 Other Legal Implications:

6.3.1 There is no legal context, issue, or implication relevant to this decision.

Strategy and Policy Considerations Te Whai Kaupapa here

6.4 The required decision:

6.4.1 The required decision aligns with the Christchurch City Council’s Strategic Framework. most notably the community outcomes relating to a green liveable city.

6.4.2 Is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy. The level of significance was determined by such factors as:

· The McLeans Grassland Park is not a strategic asset,

· The proposal is unlikely to have cost risks to the Council,

· Any decisions are capable of being reversed.

6.4.3 Is consistent with Council’s Plans and Policies and is a requirement of the Reserves Act 1977.

6.5 This report supports the Council's Long Term Plan (2024 - 2034):

6.6 Parks, Heritage and Coastal Environment

6.6.1 Activity: Parks and Foreshore

· Level of Service: 6.3.10.2 Protection and enhancement of locally threatened indigenous species - Prepare at least two threatened species or site-led conservation plans per annum

· Level of Service: 6.8.10.2 Network Plans and reserve management plans are developed to guide management and investment in parks - At least one new or revised management or network plan approved each year

Community Impacts and Views Ngā Mariu ā-Hāpori

Pre-draft McLeans Grassland Management Plan consultation

6.7 Early engagement with Christchurch International Airport Limited (CIAL), Environment Canterbury and Fulton Hogan started in August 2023. Staff met in-person to discuss the aims and objectives of the McLeans Grassland management plan before a draft was written. Stakeholder feedback helped to inform the draft management plan by providing context and insight into future activities such as potential excavation, infrastructure development and grazing activities to manage exotic flora.

6.8 Following early engagement, wider public consultation was undertaken to inform the draft management plan.

6.9 Consultation started on 20 May and ran until 18 June 2024.

6.10 Consultation details including links to the project information shared on the Kōrero mai | Let’s Talk webpage were advertised via:

6.10.1 An email sent to 27 key stakeholders, including those who were met with during early engagement, Department of Conservation, Mahaanui Kurataiao Ltd, Selwyn District Council, Orion, Isaac Construction, KB Quarries, Daltons Landscapes, and national and regional advocacy groups.

6.10.2 A public notice published in the Press and the Star at the beginning of consultation.

6.11 The Kōrero mai | Let’s Talk webpage had 273 views throughout the consultation period.

Summary of Submissions Ngā Tāpaetanga

6.12 Submissions were made by four recognised organisations and two individuals. All submissions are available on our Kōrero mai webpage with respective staff responses.

Draft McLeans Grassland Management Plan consultation

6.13 Following pre-draft consultation, the Draft McLeans management plan and concept plan was created and adopted by the Waimāero Fendalton Waimairi Harewood Community Board on 9 December 2024.

6.14 Consultation started on 19 December 2024 and ran until 10 February 2025, in line with the Reserves Act 1977 60-day requirements.

6.15 Consultation details including links to the project information shared on the Kōrero mai | Let’s Talk webpage were advertised via:

6.15.1 An email sent to 53 key stakeholders, including those who were met with during early engagement, pre-draft submitters and stakeholders, national and regional advocacy groups and local community groups in the McLeans Island area.

6.15.2 A public notice published in the Press and the Star at the beginning of consultation.

6.15.3 The Russley/Avonhead/Yaldhurst community Facebook group page.

6.15.4 Consultation documents delivered to Fendalton Library on 19 December 2024.

6.16 The Kōrero mai | Let’s Talk webpage had 339 views throughout the consultation period.

6.17 Staff met with CIAL, Fulton Hogan and KB Quarries, Daltons, and Canterbury Botanical Society to discuss the draft management plan and concept plan and answer questions about future implications of the plans.

Summary of Submissions Ngā Tāpaetanga

6.18 Submissions were made by one recognised organisation, four businesses and four individuals. All submissions are available on our Kōrero mai webpage.

6.19 CIAL were supportive of the plans; Canterbury Botanical Society, Davie Lovell-Smith Ltd and Daltons Holdings Ltd were somewhat supportive; KB Quarries were undecided.

6.20 Four submitters supported the plan for the following reason:

· Agreed that McLeans Grasslands Reserve’s ecological, landscape and cultural values should be preserved.

6.21 Three submitters somewhat supported the plan) for the following reasons:

· Unsure about future impact of road realignment and stopping.

· Unsure about future access to businesses.

· Unsure about outlined management strategies and effectiveness of the proposed reserve status.

6.22 One submitter was not supportive of the plan, doubting the endangered status of listed species and the significance of the land to Māori. They felt that this proposal restricted development and infrastructure on potential productive land.

6.23 Responses have been provided for all concerns or questions raised in submissions

Impact on Mana Whenua Ngā Whai Take Mana Whenua

6.24 Staff have engaged with Tangata Whenua as project partners via Mahaanui Kurataiao Ltd on behalf of Te Ngāi Tūāhuriri Rūnanga during pre-engagement. Feedback has been that the decision does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Mana Whenua, their culture and traditions, nor impact on our agreed partnership priorities with Ngā Papatipu Rūnanga.

6.25 Mahaanui Kurataiao Ltd feedback on the draft management plan was focussed on the following elements: 1) inclusion of Māori design elements in interpretation signage, 2) eco-sourcing of native plant species, 3) accidental discovery protocols, all of which are incorporated within the management plan.

Climate Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi

6.26 The decisions in this report are likely to:

6.26.1 Contribute positively to adaptation of multiple threatened and rare native species to the impacts of climate change.

6.26.2 Contribute positively to emissions reductions. The concept plan (and associated management plan) encourages tree and shrub-land planting which will support an increase help mitigate climate change.

7. Next Steps Ngā Mahinga ā-muri

7.1 That the management plan and concept plan provide the basis and framework for ongoing work in the reserve.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	McLeans Grassland Reserve Management Plan	25/523093	17
b ⇩	McLeans Grassland Reserve Concept Plan	25/523094	35

In addition to the attached documents, the following background information is available:

Document Name – Location / File Link

Staff responses to concerns or questions raised in submissions

Signatories Ngā Kaiwaitohu

Authors

Nicholas Head - Senior Ecologist

Kiran Skelton - Engagement Advisor

Robbie Hewson - Head Ranger Coastal & Plains

Approved By

Antony Shadbolt - Team Leader Biodiversity

Paul Devlin - Manager Regional Parks

Rupert Bool - Acting Head of Parks

8. Tralee Reserve and Crofton Reserve Play Space Renewals- Design Approval
Reference Te Tohutoro:	25/462414
Responsible Officer(s) Te Pou Matua:	Holly Whitaker- Project Manager Community Parks
Accountable ELT Member Pouwhakarae:	Andrew Rutledge, Acting General Manager Citizens and Community

1. Purpose and Origin of the Report Te Pūtake Pūrongo .

1.1 The purpose of this report is to request the Waimāero Fendalton- Waimari-Harewood Community Board approve:

1.1.1 The concept plan for the renewal of the play space at Tralee Reserve

1.1.2 The concept plan for the renewal of the play space at Crofton Reserve.

2. Officer Recommendations Ngā Tūtohu

That the Waimāero Fendalton-Waimairi-Harewood Community Board:

1. Receives the information in the Tralee Reserve and Crofton Reserve Play Space Renewals- Design Approval Report.

2. Notes that the decision in this report is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3. Approves the Tralee Reserve play space renewal plan set out in attachment A to the report in the agenda.

4. Approves the Crofton Reserve play space renewal plan set out in attachment B to the report in the agenda.

3. Executive Summary Te Whakarāpopoto Matua

3.1 The renewal of both play spaces is part of the Community Parks Planned Play Space Renewal Programme. These play spaces are to be renewed based on their age and condition.

3.2 To optimise construction costs and allocate more funds towards enhancing play value, the planning and construction of both play spaces will be bundled together and completed simultaneously.

3.3 The Christchurch District Plan mandates that play equipment be at least 10m from residential boundaries and 5m from road boundaries. Currently, the existing equipment in both reserves does not meet these requirements. In response they have both been relocated further from their boundaries.

3.4 The play spaces at both Reserves are being renewed ‘like-for-like’, meaning a similar number of play elements will be maintained, whilst also taking into account feedback from community consultation. The design will ensure that today’s NZ Play Safety Standards are being met as well as taking into consideration any basic updates to levels of service.

3.5 Current play space Tralee Reserve:

A playground in a yard

Description automatically generated

3.6 Tralee Reserve is located in Bishopdale, next to Bishopdale School and is a thoroughfare between Tralee Place and Reynolds Avenue.

3.7 Community consultation was considered and the new features at Tralee include:

3.7.1 Existing swinging elements retained, with more provisions for younger Tamariki.

3.7.2 A roundabout has been retained, with the selected model offering a safe option for younger Tamariki to hold onto the netting, while also providing a challenging climbing option for older Tamariki.

3.7.3 Removal of the standalone slide makes way for a module with a slide, climbing elements, a wobbly bridge, imaginative play features and a slide suitable for younger Tamariki. Challenging elements for older Tamariki are provided with monkey bars.

3.7.4 Tralee Reserve acts as a thoroughfare for school children to Bishopdale school. Therefore a simple, playful pump track feature has been added for skating and scootering.

3.7.5 The play space has been moved closer to the existing path, to encourage play on the way to school and includes an accessible seating option for park users.

3.7.6 Nature play, including stepping logs and balance logs, have been added to provide a low-cost play option within the natural shade area.

3.7.7 The Parks Unit is trialling a new project that incorporates riskier nature play elements into Parks, in line with ISO 4980:2023.

3.7.8 ISO 4980:2023 (attachment F) was created to provide guidelines and a framework for the safe inclusion of riskier elements in playgrounds, such as climbing structures, balance beams, and other nature play features. This standard aims to ensure that these elements are designed and implemented in a way that maximises the benefits of outdoor play—such as fostering physical and cognitive development—while managing and reducing potential safety risks. Adding play features that challenge Tamariki has significant physical and mental health benefits, builds resilience and connects them with nature. Tralee Reserve and Crofton Reserve will be some of the first play spaces to have ‘riskier’ nature play installed. At Tralee Reserve this will take the form of a felled climbing branch (exact style and size subject to availability).

3.7.9 During the Play Spaces Network Plan workshops, staff have observed an increase the in number of requests for nature play and riskier activities (attachment E).

3.8 Current play space at Crofton Reserve:

A playground with a slide and a slide in the middle

Description automatically generated

3.9 Crofton Reserve is located in Harewood, off Crofton Road.

3.10 Following community consultation, the below the features have been include:

3.10.1 A basket swing, which is an all-age, all ability play item, suitable for Tamariki with mental and physical restrictions.

3.10.2 Removal of the standalone slide makes way for a modular system which includes a slide, climbing features, monkey bars and balance elements.

3.10.3 The seesaw has been substituted for an elephant rocker, accommodating the request for an elephant theme.

3.10.4 A new entrance pathway connects the street frontage to the play space.

3.10.5 An accessible picnic table. Note: A local family has requested the Parks Unit install a plaque on the picnic bench, stating the following: "Generations of the Chilvers Family have lived next to and loved this reserve since 1952". This plaque complies with the ‘Memorial seats in Council Reserves Policy’

3.10.6 Nature play has been included under the trees and a natural looking play hut has been added to provide an alternative play option for younger Tamariki.

3.10.7 A tree swing. The Risk Benefit Standard ISO-4980:2023 identified an established, structurally sound tree to support the installation of a swing. The swing offers a low-cost option to increase the number of swinging elements in the reserve and takes advantage of the natural shade offered by the tree.

3.11 Currently, each play item is standalone in terms of its location. To maximise play benefits while the managing costs of safety surfacing, play items are now grouped together.

4. Background/Context Te Horopaki

4.1 Consultation was undertaken in November 2024 through the Korero Mai page, https://letstalk.ccc.govt.nz/traleeplay and https://letstalk.ccc.govt.nz/croftonplay

4.2 Tralee Reserve engagement feedback: Four responses were received, please see results in Attachment C.

4.3 A graph of a child

Description automatically generated with medium confidence

4.3.1 Nearly all requests for equipment have been fulfilled. Most of the bike traffic in this area consists of tamariki traveling to school. As such, it was determined that a bike rake is not required. The requested ‘climbing giraffe’ would have required a bespoke design and would exceed the allocated budget.

4.4 Crofton Reserve engagement feedback: Eleven responses were received, refer to results in Attachment D.

A screenshot of a graph

Description automatically generated

4.4.1 Despite the limited budget and available space, all play features requested have been accommodated except for one see-saw

4.4.2 Concerns about traffic on Crofton Road were also highlighted, these were passed on to the Transport team. A new transport sign, indicating children in the area will be added as part of this project.

4.4.3 Retaining recreational green space for ball sports was also a common theme. The pathway has been orientated to the east of the Reserve to maximise green space.

4.5 The following related memos/information were circulated to the meeting members:

Date	Subject
10 October 2025	Tralee Reserve and Crofton Reserve play space renewal- memo

Options Considered Ngā Kōwhiringa Whaiwhakaaro

4.6 The following reasonably practicable options were considered in this report:

4.6.1 The Community Board adopt the proposed concept plans for the play space renewal at Tralee Reserve and Crofton Reserve

4.6.2 The Community Board does not approve the concept plans and requests that staff consider alternative designs and re-consult with the community

4.6.3 Remove play equipment from the Reserves and do not replace.

Options Descriptions Ngā Kōwhiringa

4.7 Preferred Option: The Community Board adopt the proposed concept plans for the play space renewal at Tralee and Crofton Reserves.

4.7.1 Option Advantages

· The community will receive two safe play spaces that offer increased play value, more age-appropriate equipment, and improved accessibility.

4.7.2 Option Disadvantages

· No additional changes to the concept plan can be made.

4.8 Option 2:

4.8.1 Option Description: The Community Board does not approve the concept plans and requests that staff consider alternative designs and re-consults with the community.

4.8.2 Option Advantages

· The Community have the option to offer alternative suggestions to the proposed concept plan.

4.8.3 Option Disadvantages

· This option would impact the allocated budget as the new playground design and engagement costs would be funded from within the current budget. It is likely that this would impact the type of equipment we would be able to include in a revised plan.

· Dissatisfaction among the local community due to the delay.

4.9 Option 3: Remove play equipment from the Reserves and do not replace.

4.9.1 Option Advantages

· This would provide Council with a saving in capital and operating expenditure.

4.9.2 Option Disadvantages

· The play equipment would be removed from both Reserves at the end of its life span resulting in no Council play provision in these areas.

5. Financial Implications Ngā Hīraunga Rauemi

Capex/Opex Ngā Utu Whakahaere

	Recommended Option	Option 2 - <enter text>	Option 3 - <enter text>
Cost to Implement	Allocated CAPEX budget Tralee: $110,000 Crofton: $110,000	Allocated CAPEX budget Tralee: $110,000 Crofton: $110,000	Decommissioning of old assets, approximately $10,000 per Reserve
Maintenance/Ongoing Costs	Covered by existing maintenance budget	Covered by existing maintenance budget	N/A
Funding Source	Community Parks Fixed Renewal Budget	Community Parks Fixed Renewal Budget	Community Parks Fixed Renewal Budget
Funding Availability	Yes	Yes	N/A
Impact on Rates	N/A	N/A	N/A

6. Considerations Ngā Whai Whakaaro

Risks and Mitigations Ngā Mōrearea me ngā Whakamātautau

6.1 Implementation costs are based on anticipated product supply, installation, and wider construction costs. There is a risk that these costs could change due to product availability and supply. The final cost of construction will be confirmed during the tender phase. If costs escalate beyond the approved budget, staff will manage small shortfalls through minor design amendments. If there are major implications to the level of service, staff will discuss these with the Community Board before proceeding further with the project.

6.2 The construction stage of the Tralee Reserve renewal may impact the walking route for tamariki accessing Bishopdale School. To minimise this, we plan to complete most of the construction during the mid-September school holidays. The preceding school holidays include three public holidays, which significantly reduce the available working days, making this timeframe unfeasible. Ample notice will be provided to whānau through letter drops and the school newsletter

Legal Considerations Ngā Hīraunga ā-Ture

6.3 As per the Christchurch City Council’s Delegation Register, 9 August 2024, the Community Board has the delegation to;

6.3.1 Approve the location of, and construction of, or alteration or addition to, any structure or area on parks and reserves provided the matter is within the policy and budget set by the Council. (Part D – Sub Part 1 – Community Boards – Pg 96)

6.4 Other Legal Implications: There is no legal context, issue, or implication relevant to these decisions.

Strategy and Policy Considerations Te Whai Kaupapa here

6.5 The required decision:

6.5.1 Aligns with the Christchurch City Council’s Strategic Framework that our residents have the opportunity to actively participate in community and city life, have a strong sense of belonging and identity, and feel safe

6.5.2 Is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy. The level of significance was determined by the level of decision impacting on a low number of residents and a small change to the Reserves.

6.5.3 Is consistent with Council’s Plans and Policies: Physical Recreation and Sports Strategy 2002.

6.6 The report supports the Council's Long Term Plan (2024 - 2034):

6.7 Parks, Heritage and Coastal Environment

6.7.1 Activity: Parks and Foreshore

· Level of Service: 6.3.5 Customer satisfaction with the recreational opportunities and ecological experiences provided by the City’s Regional Parks - >=80%

Community Impacts and Views Ngā Mariu ā-Hāpori

6.8 FY 25 Play Space Renewal projects in the Waimāero Board area were discussed with a member of the Treaty Relations Team, it was felt no involvement with Mana Whenua was required.

6.9 Additional measures have been taken to discuss the play space renewal at Tralee Reserve with the Principal at Bishopdale school.

6.10 All respondents will be informed of the concept plan once Board approval has been received.

6.11 The decision affects the following wards/Community Board areas:

6.11.1 The Waimāero Fendalton-Waimari-Harewood Community Board.

6.12 Impact on Mana Whenua Ngā Whai Take Mana Whenua This decision does not involve a significant decision in relation to ancestral land, a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Mana Whenua, their culture, and traditions.

6.13 This decision does not involve a matter of interest to Mana Whenua and will not impact on our agreed partnership priorities with Ngā Papatipu Rūnanga.

Climate Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi

6.14 The decision in this report is likely to contribute positively to emissions reductions, in that local residents will have access to a play facility within walking distance and therefore may choose not to drive to other playgrounds.

6.15 If possible, existing unsuitable safe fall (bark) will be reused as mulch in the garden beds. Bark for the nature play elements will be sourced from the wood chips created from planned Council tree removals.

7. Next Steps Ngā Mahinga ā-muri

7.1 If the Board approves the proposed concept plans, the equipment can be ordered, contracts issued, and construction completed before financial year end.

7.2 Construction is planned for September 2025, during school holidays, with both reserves being built simultaneously to reduce costs.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Tralee Reserve play space renewal concept plan	25/202753	46
b ⇩	Crofton Reserve play space renewal concept plan	25/202756	47
c ⇩	Engagement feedback- Tralee Reserve play space renewal	25/615953	48
d ⇩	Engagement feedback Crofton Reserve play space renewal	25/615955	49
e ⇩	Feedback from tamariki	25/202757	50
f ⇨	Risk Benefit standard ISO-49802023 (Under Separate Cover)	25/512878

In addition to the attached documents, the following background information is available:

Document Name – Location / File Link

Not applicable

Signatories Ngā Kaiwaitohu

Author

Holly Whitaker - Project Manager - Community Parks

Approved By

Bridie Gibbings - Manager Operations - Parks Development

Al Hardy - Manager Community Parks

9. Waimāero Fendalton-Waimairi-Harewood 2024-2025 Discretionary Response Fund Application, Belfast Community Network
Reference Te Tohutoro:	25/568477
Responsible Officer(s) Te Pou Matua:	Natalie Dally, Community Development Advisor, natalie.dally@ccc.govt.nz
Accountable ELT Member Pouwhakarae:	Andrew Rutledge, Acting General Manager Citizens and Community

1. Purpose and Origin of the Report Te Pūtake Pūrongo

1.1 The purpose of this report is for the Waimāero Fendalton-Waimairi-Harewood Community Board to consider an application for funding from its 2024-25 Discretionary Response Fund from the organisation listed below.

Funding Request Number	Organisation	Project Name	Amount Requested	Amount Recommended
DRF24/25_021_FWH	Belfast Community Network	Events Co-ordinator	$8,000	$5,000

1.2 There is currently a balance of $60,149 remaining in the fund.

2. Officer Recommendations Ngā Tūtohu

That the Waimāero Fendalton-Waimairi-Harewood Community Board:

1. Receives the information in the Waimāero Fendalton-Waimairi-Harewood 2024-2025 Discretionary Response Fund Application, Belfast Community Network Report.

2. Notes that the decisions in this report are assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3. Approves a grant of $5,000 from its 2024-2025 Discretionary Response Fund to the Belfast Community Network towards their Events Co-ordinator position.

3. Key Points Ngā Take Matua

Strategic Alignment Te Rautaki Tīaroaro

3.1 The recommendations above are aligned with the Council's Strategic Framework, Strengthening Communities Together Strategy and Sport and Recreation Strategy.

Decision Making Authority Te Mana Whakatau

3.2 The Community Board has the delegated authority to determine the allocation of the Discretionary Response Fund for each community.

3.2.1 Allocations must be consistent with any Council-adopted policies, standards or criteria.

3.2.2 The Fund does not cover:

· Legal or environmental court challenges against the Council, Council Controlled Organisations, or Community Board decisions.

· Projects or initiatives that change the scope of a Council project or lead to ongoing operational costs to the Council (though Community Boards can recommend to the Council that it consider a grant for this purpose).

Assessment of Significance and Engagement Te Aromatawai Whakahirahira

3.3 The decisions in this report are assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3.4 The significance level was determined by the number of people affected and/or with an interest.

3.5 Due to the assessment of low significance, no further community engagement and consultation is required.

Discussion Kōrerorero

3.6 At the time of writing, the balance of the 2024-25 Discretionary Response Fund is:

Total Budget 2024/25	Granted To Date	Available for allocation	Balance If Staff Recommendation adopted
$143,499	$83,350	$60,149	$55,149

3.7 Based on the current Discretionary Response Fund criteria, the application above is eligible for funding.

3.8 The attached Decision Matrix provides detailed information for the application. This includes organisational details, project details, financial information, and a staff assessment.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	FWH 2024-2025 DRF Decision Matrix - Belfast Community Network	25/568719	53

Signatories Ngā Kaiwaitohu

Author	Natalie Dally - Community Development Advisor
Approved By	Maryanne Lomax - Manager Community Governance, Fendalton-Waimairi-Harewood

10. Fendalton-Waimairi-Harewood 2024-25 Youth Development Fund Applications - Canterbury Pasifika Volleyball Association Incorporated, Badminton Canterbury Inc
Reference Te Tohutoro:	25/475977
Responsible Officer(s) Te Pou Matua:	Lisa Gregory, Community Recreation Advisor, lisa.gregory@ccc.govt.nz
Accountable ELT Member Pouwhakarae:	Andrew Rutledge, Acting General Manager Citizens and Community

1. Purpose and Origin of the Report Te Pūtake Pūrongo

1.1 The purpose of this report is for the Waimāero Fendalton-Waimairi-Harewood Community Board to consider applications received for funding from its 2024-25 Youth Development Fund.

1.2 There is currently a balance of $8,200 remaining in this fund.

2. Officer Recommendations Ngā Tūtohu

That the Waimāero Fendalton-Waimairi-Harewood Community Board resolve to:

1. Approve a grant of $800 from its 2024-25 Youth Development Fund to Canterbury Pasifika Volleyball Association Incorporated towards the costs of two players from the ward area participating in the Polynesian Volleyball USA Tour, in Las Vegas from 8 to 24 April 2025.

2. Approve a grant of $1,000 from its 2024-25 Youth Development Fund to Badminton Canterbury Inc towards the costs of 16 players from the ward area competing in the New Zealand Junior Team Badminton Championships, in Palmerston North from 28 June to 2 July 2025.

3. Key Points Ngā Take Matua

Strategic Alignment Te Rautaki Tīaroaro

3.1 The recommendations in this report align to the Council's Community Outcome of A Cultural Powerhouse City - Our diverse communities are supported to understand and protect their heritage, pursue their arts, cultural and sporting interests, and contribute to making our city a creative, cultural and events ‘powerhouse’.

Decision Making Authority Te Mana Whakatau

3.2 Determine the allocation of the Discretionary Response Fund for each community (including any allocation towards a Youth Development Fund).

3.3 Allocations must be consistent with any policies, standards or criteria adopted by the Council.

3.4 The Fund does not cover:

· Legal challenges or Environment Court challenges against the Council, Council Controlled organisations or Community Board decisions.

· Projects or initiatives that change the scope of a Council project or that will lead to ongoing operational costs to the Council (though Community Boards can recommend to the Council that it consider a grant for this purpose).

Assessment of Significance and Engagement Te Mana Whakatau

3.5 The decisions in this report are assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3.6 The level of significance was determined by the number of people affected and/or with an interest.

3.7 Due to the assessment of low significance, no further community engagement and consultation is required.

4. Applicant Te Kaitono – Canterbury Pasifika Volleyball Association Incorporated

4.1 Event seeking support for: Polynesian Volleyball USA Tour, in Las Vegas from 8 to 24 April 2025.

4.2 Two of the four participants attending the tour reside in the Fendalton-Waimairi-Harewood area:

· Matai Hughes-Apulu – aged 16 who lives in Avonhead

· Ruby Keith – aged 16 who lives in Bryndwr

4.3 During the tour, players will have the chance to compete against top American teams, attend training sessions led by experienced coaches, and this experience will not only help them elevate their game but also showcase the values of Polynesian culture in the world of Volleyball.

4.4 Matai competed at the Secondary School Nationals 2024 for the Burnside High School Senior Boys A Team and won an Excellence Award for Volleyball and Visual Art this year at the Burnside High Awards Night. Previously Matai has assisted with junior training sessions at Burnside High and has volunteered to help run some BoxFit classes for youth. He played his first season of club volleyball this year for the Manaia VC and thoroughly enjoyed it.

4.5 Ruby has played volleyball at Burnside High School since she was in year nine and plays in the Senior A team. This winter she played club volleyball for Manaia VC and played for Shirley VC last year. Outside of volleyball, Ruby is involved in the school PolyFest and tutoring pacific sessions at school for junior students. Last year Ruby gained multiple first places and excellences in her academic subjects. This year she received excellence in Design and Technology as well as Visual Arts. Ruby also enjoys painting and creating artwork.

4.6 The following table provides the total cost per player:

EXPENSES	Cost ($)
Air fares, accommodation, food, ground transport, tournament fees, insurance, training expenses.	$5,980
Total per participant	$5,980

5. Applicant Te Kaitono – Badminton Canterbury Inc

5.1 Event seeking support for: New Zealand Junior Team Badminton Championships, in Palmerston North from 28 June to 2 July 2025.

5.2 16 of the 45 participants attending the tour reside in the Fendalton-Waimairi-Harewood area:

· Cherry Zhang - aged 13 who lives in Burnside

· Rina Kim - aged 13 who lives in Northwood

· Jay Yue Tan - aged 12 who lives in Casebrook

· Oscar (Fanze) Meng - aged 12 who lives in Burnside

· Anna Kim - aged 15 who lives in Northwood

· Elsa (Fanxi) Meng - aged 14 who lives in Burnside

· Savanah Guralaua - aged 15 who lives in Merivale

· Sethumi Wickramanayake - aged 14 who lives in Merivale

· Jasper Wong - aged 14 who lives in Bishopdale

· Timothy (Quan) Yuan - aged 15 who lives in Bishopdale

· Katherine Zhang - aged 14 who lives in Burnside

· Alex (JiaHeng) Li - aged 14 who lives in Avonhead

· Allen Yue - aged 14 who lives in Merivale

· Rohan Gala - aged 14 who lives in Ilam

· Jay Xuan Tan - aged 16 who lives in Casebrook

· Ryan Li - aged 16 who lives in Fendalton

5.3 Badminton Canterbury is the largest association within South Island Badminton and Badminton is a sport that caters to many ethnic origins in Canterbury with a large following amongst Asian, Indian and Filippino communities.

5.4 This is great opportunity for many of these young players who are travelling away for the first time to experience the competition and camaraderie of the Badminton community. They team are training hard and will learn from this experience of competing at a national competition.

5.5 Badminton Canterbury has a Junior Fundraising committee that run the café at many of their tournaments throughout the season, with funds being distributed to those families that contribute. They are also involved with sausage sizzles and are looking at doing a ‘Fundraza’ through Ninja valley as well to help alleviate the financial pressure on these families. The Club will also apply to funders such as Mainland Foundation, NZCT and the Lion Foundation to help cover some of the van and accommodation costs.

5.6 The following table provides the total cost per player:

EXPENSES	Cost ($)
Air fares, accommodation, food, ground transport, tournament fees, coaching staff expenses.	$1,168
Total per participant	$1,168

Attachments Ngā Tāpirihanga

There are no attachments for this report.

Signatories Ngā Kaiwaitohu

Author	Lisa Gregory - Community Recreation Advisor
Approved By	Maryanne Lomax - Manager Community Governance, Fendalton-Waimairi-Harewood

11. Waimāero Fendalton-Waimairi-Harewood Community Board Area Report - April 2025
Reference Te Tohutoro:	25/550121
Responsible Officer(s) Te Pou Matua:	Maryanne Lomax, Community Governance Manager, maryanne.lomax@ccc.govt.nz
Accountable ELT Member Pouwhakarae:	Andrew Rutledge, Acting General Manager Citizens and Community

1. Purpose of Origin of the Report Te Pūtake Pūrongo

1.1 This report provides the Board with an overview of initiatives and issues current within the Community Board area.

1.2 This report is staff-generated monthly.

2. Officer Recommendations Ngā Tūtohu

That the Waimāero Fendalton-Waimairi-Harewood Community Board:

1. Receives the information in the Waimāero Fendalton-Waimairi-Harewood Community Board Area Report - April 2025.

3. Community Support, Governance and Partnership Activity

3.1 Community Governance Projects

3.1.1 Culture Galore 2025

The Culture Galore event, originally scheduled for Saturday, 8 March 2025, at Ray Blank Park in Ilam, was cancelled after carefully reviewing weather forecasts that predicted heavy rainfall on the day. This difficult decision was made to prioritize the safety of attendees, preserve ground conditions, and reduce financial risks tied to last-minute cancellations.

Postponing the event was not feasible due to its scale and the significant logistical and financial challenges involved. Staff worked closely with participating groups and performers, and 99% of them expressed understanding and gratitude for the early decision made on Friday.

Although staff and the committee were understandably disappointed by the cancellation, given the substantial planning and effort already invested, they recognized the importance of prioritizing the well-being of all involved. Plans are already underway for Culture Galore’s return in 2026 at a new location, with additional details to be announced in due course.

3.1.2 Kia Ora Bryndwr Review Meeting

The planning team for the first-ever Kia Ora Bryndwr event met on 13 March to reflect on its success and decide whether to make it an annual event. The verdict? A resounding yes! Mark your calendars - Kia Ora Bryndwr 2026 is set for Monday, 16 February 2026 (rain date: 17 February), from 5:00 – 7:00 PM.

The planning team includes representatives from Bryndwr Chapel, Bryndwr Community Gardens, Christchurch Community Church, FWH Community Governance Team, Fendalton Library, Kāinga Ora, New Generation Church, Rangatahi Bryndwr Trust, St Aidan’s Church, and The Village Church, Bryndwr.

The Impact of Kia Ora Bryndwr - This event was all about community, connection, and culture—and it delivered. Attendees described the evening as big, energetic, diverse, fun, and full of great conversations. People discovered local activities, joined new groups, and most importantly, felt a strong sense of belonging.

What Worked Well & Will Continue - Strong community collaboration among the planning group was key to the event’s success, fostering connections and shared purpose. Food played a central role in bringing people together, and plans are in place to expand dinner-style options in 2026. The lively atmosphere, enhanced by the brass band, created a welcoming and vibrant energy throughout the evening.

What’s New for 2026? Plans for 2026 include adding more family-friendly games like tug-of-war and sack races, along with a dedicated MC to keep things flowing and a clear signpost to help people navigate the event. To improve facilities and setup, the team is exploring the cost of portable toilets and recruiting more volunteers. Traffic and access improvements are also a focus, with a Travel Management Plan being considered to ease congestion on Clyde Road and early communication planned to keep local residents and businesses informed.

With momentum building, Kia Ora Bryndwr 2026 is shaping up to be another fantastic celebration. The event planning team will meet mid-year to kick-start preparations.

3.1.3 Burnside Bryndwr Community Network (BBCN) – 2025 Plan

The Burnside Bryndwr Community Network (BBCN) is dedicated to building a connected, informed, and engaged community. In 2025, they are focused on strengthening local connections and enhancing well-being through key initiatives and events.

At the core of BBCN is a working group of around 15 people, including community members, local organisations, businesses, schools, and government representatives. Meeting regularly guides the network’s direction and priorities.

Summary of 2025 Goals:

· Bringing the Community Together – Hosting inclusive events, including Kia Ora Bryndwr (17 February), with plans for a Burnside event in 2026.

· Bryndwr Banter – Publishing three editions (Autumn, Winter/Spring, Summer) to keep residents informed.

· Group Formalisation – Exploring formalisation options for BBCN’s long-term sustainability. Meeting with Canterbury Community Law before Easter.

· Burnside Community Directory – Updating and distributing the directory by June 2025.

· Website Launch & Maintenance – Launching the BBCN website in July and ensuring regular updates.

· Networking & Hui – Hosting the annual BBCN Hui on 5 August 2025.

· Community Needs & Well-being – Strengthening well-being by identifying local priorities and directing resources effectively. Engaging widely through surveys, hui, and forums to shape future programmes. Measuring impact with a follow-up survey in 2026. An initial meeting on 1 April will determine key questions, collection methods, and timeline.

· Community Engagement & Planting – Community plantings at Nepal Reserve (Stage 2) and Juniper Reserve.

· Evaluation & Adjustments – Holding an annual review in November 2025 to plan for 2026.

BBCN’s 2025 plan is about strengthening community ties and responding to local needs. With the support of the Community Board and the wider network, the group are looking forward to another impactful year.

3.1.4 Friends of Corfe Reserve

Friends of Corfe Reserve are a volunteer group made up of local community members who live close to Corfe Reserve, Ilam.

Corfe Reserve is a special spot to the group, not only because it's their local reserve, but also because the Ōtākaro/Avon River runs through the reserve, monarch butterflies overwinter in the trees and there's a small island covered in trees called Walnut Island.

The reserve has many established plants and large specimen trees that give a very wild but tranquil feel.

The volunteer group has about 5-6 regular members and various others come and go or help out where they can, for example, allowing the volunteers to use their taps to water plants. The Community Partnership Ranger has been supporting the group since October 2022, and over the last few years, the group has managed to remove a lot of pest weeds from the reserve and mulch/plant those areas which has significantly improved the look and feel of the reserve.

The group meets very Wednesday evening during daylight savings hours, and then once a month on the weekend once daylight savings ends.

The mainly do maintenance work, for example, removing pest weeds, looking after native plants that they've planted, spreading mulch and then a few times a year they plant native plants supplied by Parks team.

Over the last few years, they have managed to plant a significant number of native plants underneath the existing tree canopies and in areas which were previously overrun by weeds.

3.2 Community Funding Summary

3.2.1 A status report on the Board's 2024-25 Discretionary Response Fund and Youth Development Fund as at 20 March 2025 is attached (refer to Attachment A).

3.3 Participation in and Contribution to Decision Making

3.3.1 Report back on other Activities contributing to Community Board Plan

· A progress report on the Board’s plan was included in the December 2024 Area Report to the Board. A final report will be presented to the Board in July 2025.

3.3.2 Council Engagement and Consultation

· There are currently no open consultations affecting the Fendalton-Waimairi-Harewood Board area.

· Recently closed consultations:

· Jeffreys Reserve Temporary Bike Jumps – closed 4 March 2025.

The consultation on the proposed temporary bike jumps near the Jeffreys Reserve playground has closed and the results were:

o 14 in support

o 2 partial support

o 8 opposed

The benefits cited by the supporters included enhancing play, creativity, and community building. Those opposing were mostly concerned about traffic, safety and supervision.

A meeting is being set up to give submitters an opportunity to discuss their feedback further. Staff aim to provide more context around the size and scale of the jumps (they will be very small, and this might not have been well communicated in the original consultation) and explain the longer term plan. Staff will also listen to the community and assess the concerns raised, and do their best to alleviate those concerns as much as possible before coming to the Board for approval.

All submitters will be invited to attend the meeting.

· Draft Annual Plan 2025/26 – closed 28 March 2025

· Local Water Done Well – closed 4 April 2025

· Development Contributions Policy Review – closed 26 March 2025

· Plan Change 20 – Industrial Plan Change – closed 17 March 2025

3.4 Governance Advice

The Board asked for advice on whether the traffic management system on Maidstone Road could reverse direction to suit the morning and evening commutes.

Staff have investigated and advised that this would not be practical due to the following reasons:

· Maidstone Road has multiple driveways and side streets that will need ongoing access. Maintaining a consistent direction of travel will make it much easier for those road users.

· There are bus routes which will be affected by the detours, and the detour routes need to remain as consistent as possible. Changing the detour twice daily be particularly challenging for passengers using temporary bus stops along the detour to know which stops are functioning at a particular time of day.

· The trench being dug on the road is close to 2m wide, requiring long arm diggers and other large heavy machinery. The operators need consistent awareness of their surroundings to operate safely, and this will be difficult with traffic changing directions.

· The labour required to rearrange the traffic management twice daily would be significant and likely result in a large budget variation.

4. Advice Provided to the Community Board Ngā Kupu Tohutohu ka hoatu ki te Poari Hapori

4.1 Customer Service Request Report - Hybris monthly report for February 2025 attached, providing an overview of the number of Customer Service Requests that have been received, including the types of requests being received and a breakdown of how they are being reported (refer to Attachment B).

4.2 Fendalton-Waimairi-Harewood Graffiti Snapshot - February 2025 (refer to Attachment C).

4.3 SWN - Spencerville Storm Water System Renewals (circulated 20 February 2025)

4.4 SWN - Ilam Road carriageway reseal (circulated 18 March 2025)

4.5 Road maintenance notification - Radcliffe Road (circulated 10 March 2025)

4.6 Road maintenance notification - Third Street (circulated 12 March 2025)

4.7 Road maintenance notification - Main North Road (circulated 12 March 2025)

4.8 Road maintenance notification - Weka Street (circulated 12 March 2025)

4.9 Road maintenance notification - Avonhead Road (circulated 12 March 2025)

4.10 Road maintenance notification - Bently Street between SH and Fovant Street (circulated 17 March 2025)

4.11 Road maintenance notification - Bently Street between SH and Fovant Street (circulated 17 March 2025)

4.12 Road maintenance notification - Bently Street between Fovant Street and Cutts Road (circulated 17 March 2025)

4.13 Road maintenance notification - Grays Road between George Bellew Road and Ryans Road (circulated 17 March 2025)

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Fendalton-Waimairi-Harewood Board Funding Update - March 2025	25/550122	65
b ⇩	Fendalton-Waimairi-Harewood Hybris Ticket Report - February 2025	25/550124	67
c ⇩	Fendalton-Waimairi-Harewood Graffiti Snapshot - February 2025	25/550126	71

Signatories Ngā Kaiwaitohu

Author

Maryanne Lomax - Manager Community Governance, Fendalton-Waimairi-Harewood

Approved By

Matthew McLintock - Manager Community Governance Team

John Filsell - Head of Community Support and Partnerships