Agenda of Canterbury Waste Joint Committee

A black text on a white background

AI-generated content may be incorrect.

Canterbury Waste Joint Committee

Agenda

Notice of Meeting Te Pānui o te Hui:

A meeting of the Canterbury Waste Joint Committee will be held on:

Date: Monday 7 April 2025

Time: 10am

Venue: Committee Room 2, Civic Offices,
53 Hereford Street, Christchurch

Membership Ngā Mema

Chairperson

Deputy

Members

Councillor Kelly Barber - Christchurch City Council

Councillor Robbie Brine - Waimakariri District Council

Councillor Scott Aronsen - Mackenzie District Council

Councillor John Begg - Waimate District Council

Councillor Joe Davies - Environment Canterbury

Councillor David East - Environment Canterbury

Councillor James Gough - Christchurch City Council

Councillor Kevin Heays - Kaikoura District Council

Councillor David Hislop - Hurunui District Council

Councillor Liz McMillan - Ashburton District Council

Councillor Grant Miller - Selwyn District Council

Councillor Gavin Oliver - Timaru District Council

Councillor Mark Peters - Christchurch City Council

1 April 2025

Principal Advisor

Brent Smith

General Manager City Infrastructure

Tel: 941 8645

brent.smith@ccc.govt.nz

Meeting Advisor

Natasha McDonnell

Democratic Services Advisor

Tel: 941 5112

natasha.mcdonnell@ccc.govt.nz

Website: www.ccc.govt.nz

A black text on a white background

Description automatically generated

Canterbury Waste Joint Committee

Open Minutes

Date: Monday 5 August 2024

Time: 12:31 pm

Venue: Council Chambers, Civic Offices,
53 Hereford Street, Christchurch

Present

Chairperson

Deputy

Members

Councillor Kelly Barber - Christchurch City Council

Councillor Robbie Brine - Waimakariri District Council

Councillor John Begg - Waimate District Council - via Audio/Visual

Councillor Joe Davies - Environment Canterbury

Councillor James Gough - Christchurch City Council

Councillor Liz McMillan - Ashburton District Council

Councillor Grant Miller - Selwyn District Council

Councillor Mark Peters - Christchurch City Council

Principal Advisor

Brent Smith

Acting General Manager City Infrastructure

Tel: 941 8645

Natasha McDonnell

Democratic Services Advisor

941 5112

natasha.mcdonnell@ccc.govt.nz

www.ccc.govt.nz

Karakia Tīmatanga: all members.

The agenda was dealt with in the following order.

1. Apologies Ngā Whakapāha

Joint Committee Resolved CJWC/2024/00006

That the apologies received from Councillor East and Mayor Munro for absence be accepted.

Councillor Peters/Councillor Davies Carried

2. Declarations of Interest Ngā Whakapuaki Aronga

There were no declarations of interest recorded.

3. Confirmation of Previous Minutes Te Whakaāe o te hui o mua

Joint Committee Resolved CJWC/2024/00007

That the minutes of the Canterbury Waste Joint Committee meeting held on Monday, 8 April 2024 be confirmed.

Councillor Barber/Councillor Brine Carried

4. Disaster Waste Management Update

Committee Comment

1. Christchurch City Council Officer, Eilidh Hilson and Environment Canterbury Officer, Jack Grinsted, updated the Committee on the Disaster Waste Management work programme.

2. Committee members were interested in the creation of a regional Disaster Waste Management plan that is integrated between all member authorities and can be utilised by Civil Defence Emergency Management.

3. The Committee requested further staff advice regarding the establishment of a regional register of Disaster Waste Management plans, of which holds a Civil Defence Emergency Management lense.

Joint Committee Resolved CJWC/2024/00008

Officer Recommendations accepted without change

Part C

That the Canterbury Waste Joint Committee:

1. Receives the information in the Disaster Waste Management Update Report.

Councillor Gough/Councillor McMillan Carried

5. Canterbury Waste Joint Committee Staff Group Update

Joint Committee Resolved CJWC/2024/00009

Officer Recommendation accepted without change

Part C

That the Canterbury Waste Joint Committee:

1. Receives the information in the Canterbury Waste Joint Committee Staff Group Update Report.

Councillor Miller/Councillor McMillan Carried

6. Report on 2023 2024 CWJC Waste Minimisation Fund Projects

Joint Committee Resolved CJWC/2024/00010

Officer Recommendations accepted without change

Part C

That the Canterbury Waste Joint Committee:

1. Receives the information in the Report on 2023 2024 CWJC Waste Minimisation Fund Projects Report.

Councillor Barber/Councillor Peters Carried

7. Recommended Projects for 2024 to 2025 Waste Minimisation Grant Funding

Committee Comment

1. The Committee confirmed with staff that applicants are advised on the criteria of the Waste Minimisation Grant and suitability of other grants.

Joint Committee Resolved CJWC/2024/00011

Officer Recommendations accepted without change

Part C

That the Canterbury Waste Joint Committee:

1. Receive the information in the Recommended Projects for 2024 to 2025 Waste Minimisation Grant Funding Report.

2. Considers the funding applications and approves grants from the regional waste minimisation fund for 2024/25 as outline in the following schedule:

Applicant	Project Name or Description	Recommendation
Ao Tawhiti Unlimited Discovery – Climate Action Campus	Climate Action Campus Trash 2 Treasure	$5,000
Naylor Love Canterbury Project 1	Repurposing redundant truck curtains	$10,000
Naylor Love Canterbury Project 2	Subcontractor waste awareness sessions	$3,000
Halswell Menzshed Trust	Timber Diversion	$5,000
Digital Future Aotearoa	Laptop Repair Workshops	$20,000
All Heart NZ Charitable Trust	Developing corporate and construction resource recovery system	$25,000
Waste-Ed with Kate Ltd	Waste Free Period Programme	$30,000
Without Waste Ltd	Rewashable service ware systems establishment	$14,000

3. Notes that the decision in this report is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

Councillor Gough/Councillor Davies Carried

Councillor Gough left the meeting at 1:18pm and returned at 1:22pm during the consideration of item 8.

The meeting adjourned at 1:27pm and reconvened at 1:31pm during consideration of item 8.

8. Annual Budget Update for the Canterbury Waste Joint Committee
	Committee Comment 1. The Officer Recommendations were Moved by Councillor Peters and Seconded by Councillor Brine which included incorporating a sentence for the purpose of clarification into Recommendation 4. 2. The Committee voted on Recommendations 1 to 5 as a block and when put to the vote were declared carried. *Secretarial note:* Subsequent to the meeting, Recommendation 2 was edited, maintaining the facts and intention, to read logically as a singular recommendation for the purpose of allowing the recommendation to be considered by each member Council for a final decision.
	Officer Recommendations Ngā Tūtohu That the Canterbury Waste Joint Committee: 1. Receives the information in the Report. 2. Recommends to member Councils that the pro rata contributions to the $112,000 waste minimisation projects contestable fund are updated, based on the 2023 census population data and the Q1 2024 CPI. 3. Consider the options presented for the future of the Regional Waste Projects Facilitator role, to continue progressing collaborative waste minimisation and management across the region. 4. Approve the option of a 1FTE permanent position, with a salary cap of $86,400 for the first year, to be advertised on the open market and employed by Christchurch City Council, with flexible working options across other member councils. 5. Notes that the decision in this report is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.
	Joint Committee Resolved CJWC/2024/00012 Part C That the Canterbury Waste Joint Committee: 1. Receives the information in the Report. 3. Considered the options presented for the future of the Regional Waste Projects Facilitator role, to continue progressing collaborative waste minimisation and management across the region. 4. Approves the appointment of a 1FTE permanent position, with a salary cap of $86,400 (cost-shared amongst the member authorities as per table 2 in the report) for the first year, to be advertised on the open market and employed by Christchurch City Council, with flexible working options across other member councils. 5. Notes that the decision in this report is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy. Councillor Peters/Councillor Brine Carried

Joint Committee Recommends CJWC/2024/00013

Part A

That the Canterbury Waste Joint Committee recommends that the Council:

2. As a member Council, updates the pro rata contributions to the $112,000 waste minimisation projects contestable fund, based on the 2023 census population data and the Q1 2024 Consumers Price Index.

Councillor Peters/Councillor Brine Carried

Karakia Whakamutunga: all members.

Meeting concluded at 1:34pm.

CONFIRMED THIS 7^TH DAY OF APRIL 2025.

Councillor Kelly Barber

Chairperson

4. Disaster Waste Management Update
Reference Te Tohutoro:	25/514579
Responsible Officer(s) Te Pou Matua:	Veronica Sousa, Regional Waste Projects Facilitator
Accountable ELT Member Pouwhakarae:	Brent Smith, Acting General Manager City Infrastructure

1. Purpose and Origin of the Report Te Pūtake Pūrongo

1.1 At the previous Canterbury Waste Joint Committee meeting on 5 August 2024, the Committee requested further staff advice regarding the establishment of a regional register of Disaster Waste Management plans, which holds a Civil Defence Emergency Management lens.

2. Officer Recommendations Ngā Tūtohu

That the Canterbury Waste Joint Committee:

1. Receives the information in the Disaster Waste Management Update Report.

3. Background/Context Te Horopaki

3.1 The plan aims to set standards, define expectations, and identify critical infrastructure essential for disaster waste management in Canterbury.

3.2 Efforts are ongoing to identify potential sites for emergency and long-term solid waste storage and disposal across the region.

4. Considerations Ngā Whai Whakaaro

4.1 A disaster waste management exercise was conducted in Wellington, focusing on the placement of construction and demolition (C&D) waste, sediment, and contaminated sediment. Volume calculations were also included.

4.2 A University of Canterbury student has completed an assessment of waste types and quantities across the Canterbury region titled “Estimation of disaster waste and debris across the Canterbury region based on susceptibility to three natural hazard event types”. Refer to Attachment A. The next step is to work with each district to refine these volumes and types and develop a default disposal plan.

4.3 A trial workshop is proposed in Kaikōura in the coming months to initiate discussions. Kaikōura was chosen due to its existing engagement with Rūnanga on disaster waste planning.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Disaster Waste Report	25/519301	13

In addition to the attached documents, the following background information is available:

Document Name – Location / File Link

Not applicable

Signatories Ngā Kaiwaitohu

Author

Veronica Sousa - Regional Waste Projects Facilitator

Approved By

Alec McNeil - Manager Resource Recovery

Lynette Ellis - Head of Transport & Waste Management

Brent Smith - Acting General Manager City Infrastructure

5. Canterbury Waste Joint Committee Staff Group Update
Reference Te Tohutoro:	25/524508
Responsible Officer(s) Te Pou Matua:	Veronica Sousa
Accountable ELT Member Pouwhakarae:	Brent Smith, Acting General Manager City Infrastructure

1. Purpose and Origin of the Report Te Pūtake Pūrongo

1.1 The purpose of this report is to update the Canterbury Waste Joint Committee members on staff group work.

1.2 This report is staff-generated.

2. Officer Recommendations Ngā Tūtohu

That the Canterbury Waste Joint Committee:

1. Receives the information in the Canterbury Waste Joint Committee Staff Group Update Report.

3. Background/Context Te Horopaki

3.1 The CWJC staff group consists of representatives from the ten council’s waste advisory team members. Staff work together proactively and on reactive actions required in response to government or industry-initiated changes.

3.2 At the previous Canterbury Waste Joint Committee meeting on 5 August 2024, the Committee approved the staff group's recommended option of hiring a 1FTE Position for permanent employment of the Regional Waste Projects Facilitator position to support regional waste management efforts.

4. Considerations Ngā Whai Whakaaro

Regional Waste Projects Facilitator

4.1 The Regional Waste Projects Facilitator role was filled and commenced on 6 January 2025. Since then, the Council Officer has engaged with CWJC staff group and waste working groups, conducted site visits across Canterbury Waste Facilities, prepared the agenda and facilitated the March staff meeting, along with advancing improvements to the Waste Minimisation Grant Application process.

Staff Meeting Working Update

4.2 The last staff meeting was held on 10 March 2025.

4.3 Council Officer, Alec McNeil, Christchurch City Council, was selected as Chair of the CWJC Staff Group for 12 months, with the group to decide the next Chair in March 2026.

4.4 The SmartyGrants software will be implemented for Canterbury Waste Minimisation Grant applications. Already in use for other grants across Christchurch City Council (CCC), the system will be fully integrated into the 2026 application cycle at no additional cost.

4.5 The Committee decided to start developing project briefs for the following initiatives:

4.5.1 Regional Education Message Standardisation and Consistency, to focus on increasing communications and ensuring uniform messaging across the region.

4.5.2 Joint Promotion of Battery Collection Systems, developing communication strategies to enhance public awareness and participation.

4.6 These initiatives are in the early stages, and there are no further updates currently.

WasteMINZ Batteries Working Group Update

4.7 A letter was sent on 4 November 2024 to Hon Penny Simmonds (Minister for the Environment), Hon Brooke Van Velden (Minister for Workplace Relations and Safety), and Hon Chris Bishop (Minister for Infrastructure) to formally highlight the increasing risks associated with battery collection and recycling in New Zealand. The letter requested urgent action to accelerate battery recovery through a mandatory product stewardship programme for small batteries and the development of supporting policies. Refer to Attachment A.

4.8 On 2 December 2024, a response was received from Hon Penny Simmonds (Minister for the Environment), acknowledging the concerns raised, and advised that the recommendations for product stewardship would be taken under consideration when the government decided on the forward waste work programme. Refer to Attachment B.

4.9 The Battery Storage and Collection Guide, first released in 2021, is currently being reviewed to expand its scope beyond large-scale collection sites, to include guidance for home-based collection, small businesses handling limited quantities, and workplace drop-off options.

4.10 A New Zealand map for battery drop-off locations is being expanded to include details on downstream recycling partners, improving transparency regarding the final destination of the batteries.

4.11 A survey will be sent out in March 2025 to Territorial Authorities, waste operators, landfills, Material Recovery Facilities, and Recycling Centres to collect data on battery-related fires. The goal is to gain a clearer understanding of the scale of the issue.

Disaster Waste

4.12 Information on actions about regional planning for waste management in the event of a disaster is included under a separate agenda item.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Letter to Minister - 04.11.24	25/524656	52
b ⇩	Letter from Minister Simmonds - 02.12.24	25/524657	55

In addition to the attached documents, the following background information is available:

Document Name – Location / File Link

Not applicable

Signatories Ngā Kaiwaitohu

Author

Veronica Sousa - Regional Waste Projects Facilitator

Approved By

Alec McNeil - Manager Resource Recovery

Lynette Ellis - Head of Transport & Waste Management

Brent Smith - Acting General Manager City Infrastructure

6. Regional Waste Data Collection Committee Update
Reference Te Tohutoro:	25/522618
Responsible Officer(s) Te Pou Matua:	Veronica Sousa, Regional Waste Projects Facilitator
Accountable ELT Member Pouwhakarae:	Brent Smith, Acting General Manager City Infrastructure

1. Purpose and Origin of the Report Te Pūtake Pūrongo

1.1 The purpose of this report is to provide an update on regional waste data collection efforts, including the exploration of WOLDS (Waste Operator Licensing and Data System).

2. Officer Recommendations Ngā Tūtohu

That the Canterbury Waste Joint Committee:

1. Receives the information in the Regional Waste Data Collection Committee Update Report.

3. Background/Context Te Horopaki

3.1 Waste data collection is a critical aspect of effective waste management. Currently, different councils use various systems, leading to inconsistencies in data collection, reporting, and accessibility.

3.2 The WOLDS (Waste Operator Licensing and Data System) is a collaborative project being delivered for the councils of the Bay of Plenty and Waikato regions.

3.3 The project aims to provide a template covering most waste issues regulated at the local level that could be used as needed by the individual councils.

3.4 WOLDS is being explored as a potential regional waste data collection solution for Canterbury.

4. Considerations Ngā Whai Whakaaro

4.1 The attached Eunomia report reviews and assesses the local regulation and collection of data in the Canterbury region.

4.2 The report discusses in detail the current regulatory position for each council in the Canterbury region and the alignment to WOLDS.

4.3 The report identifies further work that needs to be done by councils to improve the data capture and compatibility with WOLDS.

4.4 Staff members are investigating the potential of sharing standard codes across operational systems (e.g., WeighTrax) as an initial step toward improving data consistency across Canterbury.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Canterbury Waste Data Stocktake and Collection Standardisation	25/522637	59

In addition to the attached documents, the following background information is available:

Document Name – Location / File Link

Not applicable

Signatories Ngā Kaiwaitohu

Author

Veronica Sousa - Regional Waste Projects Facilitator

Approved By

Alec McNeil - Manager Resource Recovery

Lynette Ellis - Head of Transport & Waste Management

Brent Smith - Acting General Manager City Infrastructure

7. Ōtautahi Christchurch Regional Organics Processing Facility Update
Reference Te Tohutoro:	25/523279
Responsible Officer(s) Te Pou Matua:	Veronica Sousa, Regional Waste Projects Facilitator
Accountable ELT Member Pouwhakarae:	Brent Smith, Acting General Manager City Infrastructure

1. Purpose and Origin of the Report Te Pūtake Pūrongo

1.1 To update the members of the Canterbury Waste Joint Committee on the progress of the new organics processing facility project, located in South Hornby, expected to be operational by late 2026.

1.2 The origin of the report is from Christchurch City Council staff.

2. Officer Recommendations Ngā Tūtohu

That the Canterbury Waste Joint Committee:

1. Receives the information in the Ōtautahi Christchurch Regional Organics Processing Facility Update Report.

3. Brief Summary Update

3.1 The resource consent process continues for the new Ōtautahi Christchurch Organics Processing Facility in South Hornby.

3.2 Both the Council and Environment Canterbury (ECan) resource consent applications were lodged in July 2024.

3.3 The land use consent was granted by the Christchurch City Council in October 2024.

3.4 ECan has advised that they will process the application on a Limited Notified basis and are already beyond the statutory processing period for this consent.

3.5 The delay in the processing of the ECan consent has not stopped the progression of the project as design, procurement and building consenting workstreams have continued in parallel.

3.6 Until the ECan resource consent is granted, EcoGas cannot reforecast a start-up date for the facility, but at this stage, it is anticipated to be late 2026 when the new plant starts processing organics.

Attachments Ngā Tāpirihanga

There are no attachments to this report.

In addition to the attached documents, the following background information is available:

Document Name – Location / File Link

Not applicable

Signatories Ngā Kaiwaitohu

Author

Veronica Sousa - Regional Waste Projects Facilitator

Approved By

Alec McNeil - Manager Resource Recovery

Lynette Ellis - Head of Transport & Waste Management

Brent Smith - Acting General Manager City Infrastructure