Canterbury Waste Joint Committee

Open Minutes

Date:                                    Monday 5 August 2024

Time:                                   12:31 pm

Venue:                                 Council Chambers, Civic Offices,
53 Hereford Street, Christchurch

Present

Chairperson Deputy Members

Councillor Kelly Barber - Christchurch City Council           Councillor Robbie Brine - Waimakariri District Council    Councillor John Begg - Waimate District Council - via Audio/Visual Councillor Joe Davies - Environment Canterbury   Councillor James Gough - Christchurch City Council        Councillor Liz McMillan - Ashburton District Council         Councillor Grant Miller - Selwyn District Council    Councillor Mark Peters - Christchurch City Council

Principal Advisor

Brent Smith

Acting General Manager City Infrastructure

Tel: 941 8645

Natasha McDonnell

Democratic Services Advisor

941 5112

natasha.mcdonnell@ccc.govt.nz

www.ccc.govt.nz

Karakia Tīmatanga: all members.

The agenda was dealt with in the following order.

1.   Apologies Ngā Whakapāha

Joint Committee Resolved CJWC/2024/00006

That the apologies received from Councillor East and Mayor Munro for absence be accepted.

Councillor Peters/Councillor Davies                                                                                                                  Carried

2.   Declarations of Interest Ngā Whakapuaki Aronga

There were no declarations of interest recorded.

3.   Confirmation of Previous Minutes Te Whakaāe o te hui o mua

Joint Committee Resolved CJWC/2024/00007

That the minutes of the Canterbury Waste Joint Committee meeting held on Monday, 8 April 2024 be confirmed.

Councillor Barber/Councillor Brine                                                                                                                   Carried

4.   Disaster Waste Management Update
	Committee Comment 1. Christchurch City Council Officer, Eilidh Hilson and Environment Canterbury Officer, Jack Grinsted, updated the Committee on the Disaster Waste Management work programme. 2. Committee members were interested in the creation of a regional Disaster Waste Management plan that is integrated between all member authorities and can be utilised by Civil Defence Emergency Management. 3. The Committee requested further staff advice regarding the establishment of a regional register of Disaster Waste Management plans, of which holds a Civil Defence Emergency Management lense.
	Joint Committee Resolved CJWC/2024/00008 Officer Recommendations accepted without change Part C That the Canterbury Waste Joint Committee: 1.         Receives the information in the Disaster Waste Management Update Report. Councillor Gough/Councillor McMillan                                                                                                            Carried

5.   Canterbury Waste Joint Committee Staff Group Update
	Joint Committee Resolved CJWC/2024/00009 Officer Recommendation accepted without change Part C That the Canterbury Waste Joint Committee: 1.         Receives the information in the Canterbury Waste Joint Committee Staff Group Update Report. Councillor Miller/Councillor McMillan                                                                                                              Carried

6.   Report on 2023 2024 CWJC Waste Minimisation Fund Projects

Joint Committee Resolved CJWC/2024/00010 Officer Recommendations accepted without change Part C That the Canterbury Waste Joint Committee: 1.         Receives the information in the Report on 2023 2024 CWJC Waste Minimisation Fund Projects Report. Councillor Barber/Councillor Peters                                                                                                                 Carried

7.   Recommended Projects for 2024 to 2025 Waste Minimisation Grant Funding

Committee Comment

1. The Committee confirmed with staff that applicants are advised on the criteria of the Waste Minimisation Grant and suitability of other grants.

Joint Committee Resolved CJWC/2024/00011

Officer Recommendations accepted without change

Part C

That the Canterbury Waste Joint Committee:

1.         Receive the information in the Recommended Projects for 2024 to 2025 Waste Minimisation Grant Funding Report.

2.         Considers the funding applications and approves grants from the regional waste minimisation fund for 2024/25 as outline in the following schedule:

Applicant	Project Name or Description	Recommendation
Ao Tawhiti Unlimited Discovery – Climate Action Campus	Climate Action Campus Trash 2 Treasure	$5,000
Naylor Love Canterbury Project 1	Repurposing redundant truck curtains	$10,000
Naylor Love Canterbury Project 2	Subcontractor waste awareness sessions	$3,000
Halswell Menzshed Trust	Timber Diversion	$5,000
Digital Future Aotearoa	Laptop Repair Workshops	$20,000
All Heart NZ Charitable Trust	Developing corporate and construction resource recovery system	$25,000
Waste-Ed with Kate Ltd	Waste Free Period Programme	$30,000
Without Waste Ltd	Rewashable service ware systems establishment	$14,000

3.         Notes that the decision in this report is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

Councillor Gough/Councillor Davies                                                                                                                   Carried

Councillor Gough left the meeting at 1:18pm and returned at 1:22pm during the consideration of item 8.

The meeting adjourned at 1:27pm and reconvened at  1:31pm during consideration of item 8.

8.   Annual Budget Update for the Canterbury Waste Joint Committee
	Committee Comment 1. The Officer Recommendations were Moved by Councillor Peters and Seconded by Councillor Brine which included incorporating a sentence for the purpose of clarification into Recommendation 4. 2. The Committee voted on Recommendations 1 to 5 as a block and when put to the vote were  declared carried. Secretarial note: Subsequent to the meeting, Recommendation 2 was edited, maintaining the facts and intention, to read logically as a singular recommendation for the purpose of allowing the recommendation to be considered by each member Council for a final decision.
	Officer Recommendations Ngā Tūtohu That the Canterbury Waste Joint Committee: 1.         Receives the information in the Report. 2.         Recommends to member Councils that the pro rata contributions to the $112,000 waste minimisation projects contestable fund are updated, based on the 2023 census population data and the Q1 2024 CPI. 3.         Consider the options presented for the future of the Regional Waste Projects Facilitator role, to continue progressing collaborative waste minimisation and management across the region. 4.         Approve the option of a 1FTE permanent position, with a salary cap of $86,400 for the first year, to be advertised on the open market and employed by Christchurch City Council, with flexible working options across other member councils. 5.         Notes that the decision in this report is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.
	Joint Committee Resolved CJWC/2024/00012 Part C That the Canterbury Waste Joint Committee: 1.         Receives the information in the Report. 3.         Considered the options presented for the future of the Regional Waste Projects Facilitator role, to continue progressing collaborative waste minimisation and management across the region. 4.         Approves the appointment of a 1FTE permanent position, with a salary cap of $86,400 (cost-shared amongst the member authorities as per table 2 in the report) for the first year, to be advertised on the open market and employed by Christchurch City Council, with flexible working options across other member councils. 5.         Notes that the decision in this report is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy. Councillor Peters/Councillor Brine                                                                                                                    Carried

Joint Committee Recommends CJWC/2024/00013

Part A

That the Canterbury Waste Joint Committee recommends that the Council:

2.         As a member Council, updates the pro rata contributions to the $112,000 waste minimisation projects contestable fund, based on the 2023 census population data and the Q1 2024 Consumers Price Index.

Councillor Peters/Councillor Brine                                                                                                                    Carried

Karakia Whakamutunga: all members.   

Meeting concluded at 1:34pm.

CONFIRMED THIS 7^TH DAY OF APRIL 2025.

Councillor Kelly Barber

Chairperson