Agenda of Waimāero Fendalton-Waimairi-Harewood Community Board

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Waimāero

Fendalton-Waimairi-Harewood Community Board

Open Minutes

Date: Monday 11 November 2024

Time: 4.30 pm

Venue: Boardroom, Papanui Service Centre,
Corner Langdons Road and Restell Street, Papanui

Present

Chairperson

Deputy Chairperson

Members

Jason Middlemiss

Bridget Williams

David Cartwright

Linda Chen (via audio/visual link)

James Gough

Aaron Keown

Nicola McCormick

Shirish Paranjape

Principal Advisor

Maryanne Lomax

Manager Community Governance

Tel: 941 6730

maryanne.lomax@ccc.govt.nz

Meeting Advisor

Aidan Kimberley

Community Board Advisor

Tel: 941 6566

aidan.kimberley@ccc.govt.nz

Website: www.ccc.govt.nz

Part A Matters Requiring a Council Decision

Part B Reports for Information

Part C Decisions Under Delegation

Karakia Tīmatanga

The agenda was dealt with in the following order.

1. Apologies Ngā Whakapāha

Part C

Community Board Resolved FWHB/2024/00073

That the apologies from Sam MacDonald for absence and from Linda Chen for early departure be accepted.

Shirish Paranjape/David Cartwright Carried

2. Declarations of Interest Ngā Whakapuaki Aronga

Part B

David Cartwright declared an interest in Item 13 – Lease Assignment and Variations – Mona Vale Homestead.

3. Confirmation of Previous Minutes Te Whakaāe o te hui o mua

Part C

Community Board Resolved FWHB/2024/00074

That the minutes of the Waimāero Fendalton-Waimairi-Harewood Community Board meeting held on Monday, 7 October 2024 be confirmed.

Jason Middlemiss/Aaron Keown Carried

4. Public Forum Te Huinga Whānui

Part B

4.1

Senior Sergeant Roy Appley

Senior Sergeant Roy Appley spoke on behalf of the New Zealand Police to provide a general update to the Board.

4.2

Belfast Residents’ Association

Charlotte Gavin spoke on behalf of the Belfast Residents’ Association regarding proposed upgrades to the Belfast Community Pool.

Attachments

a Presentation - Belfast Pool Upgrade

4.3

Councillor Tyla Harrison-Hunt

Councillor Tyla Harrison-Hunt spoke regarding the Council’s Youth and Multicultural Portfolios.

4.4 Kylie Phaup-Stephens

Kylie Phaup-Stephens and Paige McLeod will present to the Board to propose installing a footbridge at Redbrook Reserve.

The Community Board thanked Kylie and Paige for their presentation and requested advice from staff about installing a basic footbridge across the stream at Redbrook Reserve.

Linda Chen left the meeting at 4:51 pm during the public forum.

5. Deputations by Appointment Ngā Huinga Whakaritenga

Part B

There were no deputations by appointment.

6. Presentation of Petitions Ngā Pākikitanga

Part B

There was no presentation of petitions.

7. Clyde Road - Proposed changes to existing P120 restrictions

Community Board Resolved FWHB/2024/00075

Officer recommendations accepted without change.

Part C

That the Waimāero Fendalton-Waimairi-Harewood Community Board:

1. Receives the information in the Clyde Road - Proposed changes to existing P120 restrictions Report.

2. Notes that the decision in this report is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3. Revokes any previous resolutions pertaining to traffic controls made pursuant to any bylaw to the extent that they are in conflict with the parking or stopping restrictions described in resolution 4 below.

4. Approves that the parking of all vehicles be restricted to a maximum period of 120 minutes, in accordance with Clause 7 of the Christchurch City Council Traffic & Parking Bylaw 2017, on the east side of Clyde Road commencing at a point 48 metres south of its intersection with Fendalton Road and extending in a southerly direction for a distance of 56 metres as shown in Attachment A. This restriction is to apply Monday to Friday between the hours of 8.30am to 4.00pm only.

5. Approves that these resolutions take effect when parking signage and/or road markings that evidence the restrictions described in the staff report are in place (or removed in the case of revocations).

David Cartwright/Shirish Paranjape Carried

8. No Stopping Restrictions - Eden Place and Evatt Street

Community Board Resolved FWHB/2024/00076

Officer recommendations accepted without change.

Part C

That the Waimāero Fendalton-Waimairi-Harewood Community Board:

1. Receives the information in the No Stopping Restrictions - Eden Place and Evatt Street Report.

2. Notes that the decision in this report is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

4. Approves, pursuant to Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017, that the stopping of vehicles be prohibited at all times as detailed in Attachment A (plan TG148330, dated 18/10/2024):

a. On the northern side of Evatt Street, commencing at its intersection with Clyde Road and extending in an easterly direction for a distance of 21 metres.

b. On the northern side of Evatt Street, commencing on the western side of its intersection with Eden Place and extending in a westerly direction for a distance of 11 metres.

c. On the northern side of Evatt Street, commencing on the eastern side of its intersection with Eden Place and extending in an easterly direction for a distance of 11 metres.

d. On the western side of Eden Place, commencing at its intersection with Evatt Street and extending in a northerly direction for a distance of 37 metres.

e. On the eastern side of Eden Place, commencing at its intersection with Evatt Street and extending in a northerly direction for a distance of 13 metres.

f. On the eastern side of Eden Place, commencing at a point 36 metres north of its intersection with Evatt Street and extending first in a northerly direction and then around the cul-de-sac in an anticlockwise direction for a total of distance of 67 metres.

Aaron Keown/David Cartwright Carried

9. Fendalton-Waimairi-Harewood 2024-25 Discretionary Response Fund Applications - Burnside Bowling Club Inc, St Christopher's Church Anglican Church - Avonhead

Community Board Resolved FWHB/2024/00077

Officer recommendations accepted without change.

Part C

That the Waimāero Fendalton-Waimairi-Harewood Community Board:

1. Declines the application to its 2024-25 Discretionary Response Fund from the Burnside Bowling Club towards its Pipe Works Upgrade.

2. Approves a grant of $1,250 from its 2024-25 Discretionary Response Fund to St Christopher's Anglican Church - Avonhead towards the Community Christmas Carols event.

David Cartwright/Shirish Paranjape Carried

10. Waimāero Fendalton-Waimairi-Harewood Community Board Area Report - November 2024

Community Board Resolved FWHB/2024/00078

Officer recommendations accepted without change.

Part B

That the Waimāero Fendalton-Waimairi-Harewood Community Board:

1. Receives the information in the Waimāero Fendalton-Waimairi-Harewood Community Board Area Report - November 2024.

Jason Middlemiss/David Cartwright Carried

11. Elected Members’ Information Exchange Te Whakawhiti Whakaaro o Te Kāhui Amorangi

Part B

Members exchanged information on matters of interest to the Board.

David Cartwright left the meeting at 5:23 pm.

12. Resolution to Exclude the Public Te whakataunga kaupare hunga tūmatanui

Community Board Resolved FWHB/2024/00079

Part C

That at 5.24pm the resolution to exclude the public set out on pages 42 to 43 of the agenda be adopted.

Nicola McCormick/Bridget Williams Carried

The public were re-admitted to the meeting at 5.33pm.

Karakia Whakamutunga

Meeting concluded at 5.34pm.

CONFIRMED THIS 9^TH DAY OF DECEMBER 2024

Jason Middlemiss

Chairperson

7. McLeans Grassland Park Reserve Management Plan and Concept Plan
Reference Te Tohutoro:	24/1275023
Responsible Officer(s) Te Pou Matua:	Nicholas Head, Senior Ecologist, Parks, and Asset Management
Accountable ELT Member Pouwhakarae:	Andrew Rutledge, Acting General Manager Citizens and Community

1. Purpose and Origin of the Report Te Pūtake Pūrongo

1.1 The purpose of this report is to seek approval from the Community Board to release the McLeans Grassland Park draft Management Plan and draft Concept Plan for public consultation. This report is staff initiated.

2. Officer Recommendations Ngā Tūtohu

That the Waimāero Fendalton-Waimairi-Harewood Community Board:

1. Receive the information in this report on the McLeans Grassland Park Reserve Management Plan and Concept Plan.

2. Notes that the decision in this report is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3. Approve the McLeans Grassland Park Reserve Management Plan and Concept Plan to be released for public consultation.

3. Executive Summary Te Whakarāpopoto Matua

3.1 A management plan and concept plan are needed to guide effective management and development of the McLeans Grassland Park. A management plan is a requirement under the Reserves Act 1977.

3.2 The draft Management Plan and draft Concept Plan for McLeans Grassland Park have been prepared in consultation with park users, Council Have Your Say information-gathering, Ngāi Tūāhuriri via Mahaanui Kurataiao Ltd, and Council staff.

3.3 The plans (Attachment A and B) are now ready for public release and submissions. A hearings panel will hear and determine submissions on the Management Plan and make recommendations to the Waimāero Fendalton-Waimairi-Harewood Community Board on adoption of the final plan. Feedback on the draft Concept Plan will be reported directly to the Community Board.

4. Background/Context Te Horopaki

4.1 This report follows on from the memo presented to the Community Board on 5 April 2024 advising of the intention to prepare a management plan.

4.2 The draft plans provide direction for the management and development of the McLeans Grassland Park. They provide the community with greater certainty about the function and management of the reserve and ensure that management decisions are consistent with the Reserves Act 1977. The Management Plan recognises the values of the reserve, establishes a vision for its future, and sets management objectives and policies to achieve the desired outcomes. The Concept Plan depicts these priorities on the reserve.

4.3 The planning process provides an opportunity for interested parties to have input into the plans before they are finalised. The draft plans were prepared with input from user groups and the public through a series of meetings, surveys, and workshops between August 2023 and June 2024, and ongoing communication with those groups.

4.4 The intent to prepare a management plan for McLeans Grassland Park was publicly notified in May 2024, inviting suggestions from interested parties.

4.5 Following public notification of the intent to prepare a management plan, a one-month public information gathering process via the Council’s Kōrero Mai Let’s Talk website was open until 18 June 2024. Six stakeholders, individuals, user groups and organisations provided written suggestions to help develop the draft Management Plan and draft Concept Plan.

4.6 Key themes from suggestions were incorporated into the draft plans, primarily related to enhancing ecological restoration opportunities and public access, and the plans are now ready to be released for public consultation.

4.7 The draft Management Plan is supported by a draft Concept Plan (Attachment B) that identifies potential projects to be implemented, subject to budget availability, to achieve the desired vision, objectives, and policies.

Options Considered Ngā Kōwhiringa Whaiwhakaaro

4.8 The following reasonably practicable options were considered and are assessed in this report:

4.8.1 An alternative option is to not approve the draft Management Plan and Concept Plan for consultation in their current forms, but instead request changes prior to consultation commencing.

4.9 Note that a management plan for this reserve must be prepared, as it is a requirement of the Reserves Act 1977. Without such plans the Council has very little guidance to effectively manage the reserve.

5. Financial Implications Ngā Hīraunga Rauemi

5.1 Costs associated with consultation on the draft Management Plan and draft Concept Plan are limited to staff time and advertising costs.

5.2 Funding for these components is covered under the Parks Unit’s current operational budgets.

5.3 Once approved, funding will be sought through LTP processes to implement the Concept Plan if additional funding is required over and above that already allocated for managing the Park.

Capex/Opex Ngā Utu Whakahaere

	Recommended Option
Cost to Implement	Staff time
Maintenance/Ongoing Costs	Staff time within existing budgets
Funding Source	Parks planning operational budget
Funding Availability	Staff salaries
Impact on Rates	Neutral

6. Considerations Ngā Whai Whakaaro

Risks and Mitigations Ngā Mōrearea me ngā Whakamātautau

6.1 The only potential risk to this stage of the management plan process are issues (if any) related to how consultation is undertaken and communicated. This potential risk is very small given the relatively low level of engagement expressed to date by affected parties. All submitters supported the preparation of the plan, and its intent and risks are further mitigated by having a robust consultation process and strong consultation expertise and leadership.

Legal Considerations Ngā Hīraunga ā-Ture

Statutory and/or delegated authority to undertake proposals in the report:

6.2 The process of preparing, advertising, and finalising the Management Plan is to be completed in accordance with the Reserves Act 1977. Community Boards have the delegation to approve reserve management plans (excluding the hearing and determining of submissions/objections) and to approve landscape plans for parks.

Other Legal Implications: Not applicable

Strategy and Policy Considerations Te Whai Kaupapa here

6.3 The required decision aligns with the Christchurch City Council’s Strategic Framework, most notably the community outcomes relating to a green liveable city.

6.4 Is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy. The level of significance was determined by such factors as :

· The McLeans Grassland Park is not a strategic asset,

· The proposal is unlikely to have cost risks to the Council,

· Any decisions are capable of being reversed.

6.5 Is consistent with Council’s Plans and Policies and is a requirement of the Reserves Act 1977.

6.6 This report supports the Council's Long Term Plan (2024 - 2034):

6.7 Parks, Heritage and Coastal Environment

6.7.1 Activity: Parks and Foreshore

· Level of Service: 6.8.10.2 Network Plans and reserve management plans are developed to guide management and investment in parks - At least one new or revised management or network plan approved each year

Community Impacts and Views Ngā Mariu ā-Hāpori

6.8 Consultation ran from 20 May to 18 June 2024. The purpose of this consultation was to collect suggestions on the overall goals and objectives of the McLeans Grasslands Reserve for consideration in a draft management plan.

6.9 During consultation we heard from six submitters – four organisations and two individuals.

6.10 The full document of suggestions, including staff responses, is available in Attachment C.

6.11 All suggestions have been considered in preparation of the draft management plan. This has been outlined in 4.6.

6.12 The decision affects the following wards/Community Board areas:

· Waimāero Fendalton-Waimairi-Harewood Community Board

Impact on Mana Whenua Ngā Whai Take Mana Whenua

6.13 Staff have engaged with Tangata Whenua as project partners via Mahaanui Kurataiao Ltd during pre-engagement. Feedback has been that the decision does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Mana Whenua, their culture and traditions.

6.14 Mahaanui Kurataiao Ltd will be included in the consultation process as the plan progresses to final approval.

Climate Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi

6.15 The decisions in this report are likely to:

6.15.1 Contribute positively to the impacts of climate change and to emissions reductions.

· The Management Plan and Concept Plan encourage tree and shrubland restoration which will support an increase in city-wide canopy coverage to help mitigate climate change.

7. Next Steps Ngā Mahinga ā-muri

7.1 Council staff intend to carry out the required statutory public notification of the draft Management Plan from 19 December 2024 until 10 February 2025. Consultation on the Concept Plan will occur in parallel.

7.2 Following consultation feedback, a hearings panel will hear and determine submissions and objections and recommend a final plan to the Waimāero Fendalton-Waimairi-Harewood Community Board for approval.

7.3 Submissions on the Concept Plan will be reported directly to the Community Board.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Draft Management Plan	24/2000841	18
b ⇩	Draft Concept Plan	24/2000847	35
c ⇩	Summary of submissions and responses	24/2000851	41

In addition to the attached documents, the following background information is available:

Document Name – Location / File Link

Not applicable

Signatories Ngā Kaiwaitohu

Authors

Nicholas Head - Senior Ecologist

Kiran Skelton - Engagement Advisor

Approved By

Antony Shadbolt - Team Leader Biodiversity

Kelly Hansen - Manager Parks Planning & Asset Management

Paul Devlin - Manager Regional Parks

Rupert Bool - Acting Head of Parks

8. Belfast Cemetery Natural Area Landscape Plan
Reference Te Tohutoro:	24/475492
Responsible Officer(s) Te Pou Matua:	Antony Shadbolt, Team Leader (Biodiversity)
Accountable ELT Member Pouwhakarae:	Andrew Rutledge, Acting General Manager Citizens and Community

1. Purpose and Origin of the Report Te Pūtake Pūrongo

1.1 Approval is required from the Community Board for a landscape plan for the eastern part of Belfast Cemetery (Attachment A) including a new area of native forest planting and walkway network.

1.2 The report is staff-generated.

1.3 This decision will support the Styx Vision 2000 – 2040:

· Vision-1: A ‘Viable Spring-fed River Ecosystem’ through the establishment of core native forest habitats along the river corridor,

· Vision 2: A ‘Source to Sea Experience’ through the development of an urban national reserve network and source to sea walkway,

· Vision 3: A ‘Living Laboratory’ that supports research and learning opportunities associated with the Styx catchment,

· Vision4: ‘The Styx as a Place to be’ by providing an easily accessible area of high natural character, and

· Vision 5: ‘Partnerships’ by providing opportunity for the Council to partner with the Styx Living Laboratory Trust and community to plant and establish the planted area.

2. Officer Recommendations Ngā Tūtohu

That the Waimāero Fendalton-Waimairi-Harewood Community Board:

1. Receives the information in the Belfast Cemetery Natural Area Landscape Plan Report.

2. Notes that the decision in this report is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3. Approves the landscape plan for native forest and walkways in the eastern part of Belfast Cemetery attached to this report (Attachment A).

3. Executive Summary Te Whakarāpopoto Matua

3.1 The Styx Living Laboratory Trust would like to support the Council’s efforts to increase city-wide tree canopy and native forest restoration by carrying out native forest planting and establishment as an extension of their current project site at Belfast Cemetery. For this project to progress, the Waimaero Fendalton-Waimairi-Harewood Community Board must first approve a landscape plan for the site (Attachment A).

4. Background/Context Te Horopaki

4.1 The Council-approved Styx Vision 2000 – 2040 planning document seeks to establish the Pūharakekenui-Styx River catchment as a viable spring-fed river ecosystem and create a source to sea experience of high natural character. The Styx Vision was developed following extensive public engagement and consultation.

4.2 The attached landscape plan supports this Vision by restoring a significant patch of native forest (approximately 5 ha in total area) along the proposed Styx reserve network that is accessible and can be enjoyed by the wider community.

4.3 Community-led planting along Ka Putahi Creek north of Belfast Road commenced in 2017, and now covers more than 2.5 ha (green outline below). The Styx Living Laboratory Trust have recently finished planting this area and are maintaining the site with their staff and volunteers via their MfE funded Freshwater Improvement Fund ‘Project Kotare’.

Aerial view of a land

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4.4 The Council has an opportunity to establish an additional 1.17 ha of native forest (yellow polygon above) on land immediately adjacent to the existing plantings in Belfast Cemetery where poor drainage and elevations do not allow for burials to occur.

4.5 The Styx Living Laboratory Trust would like to support the Council’s efforts to increase city-wide tree canopy and native forest restoration by carrying out the planting and establishment of these new plantings as an extension of their current project site.

4.6 Under this partnership, the Styx Living Laboratory Trust will prepare the planting site, supply all plants and pant guards, and carry out the planting in late - mid 2025. The Trust will maintain the site for at least 12 months, after which the plantings will be handed over to the Council’s operational teams for ongoing maintenance.

4.7 The attached landscape plan (Attachment A) also shows the proposed route of the Ka Putahi Creek leg of the Styx Source to Sea Walkway following the terrace along the true right bank of the Creek. It also shows an unformed route linking the north end of the walkway section to the NZTA shared cycleway via the northern edge of Belfast Cemetery. However, the future permanent source to sea walkway is intended to continue downstream along Ka Putahi Creek as land is developed and reserve linkages are secured in the future.

Options Considered Ngā Kōwhiringa Whaiwhakaaro

4.8 The following reasonably practicable options were considered and are assessed in this report:

· Approve the landscape plan for the eastern part of Belfast Cemetery for native forest planting and walkways.

· Do not approve the landscape plan for the eastern part of Belfast Cemetery.

Options Descriptions Ngā Kōwhiringa

4.9 Preferred Option: Approve the landscape plan for the eastern part of Belfast Cemetery for native forest planting and walkways.

4.9.1 Option Description: The landscape plan provides for planting of native forest and the construction of walkways and visitor features in the eastern part of Belfast Cemetery.

4.9.2 Option Advantages

· Aligns with new native riparian forest plantings proposed to be carried out across the Styx Catchment in accordance with the Council’s Styx Vision 2000 – 2040 (to support a viable spring-fed river ecosystem) and supported by the recently adopted Christchurch Urban Forest Plan to increase city-wide tree canopy cover, sequester carbon, and reduce mowing-related greenhouse gas emissions.

· Increased native forest plantings will provide opportunities for urban wilderness, nature play, and help actively engage local communities in developing and managing their park.

· Provides recreation opportunities, including an important link on the Ka Putahi Creek section of the Pūharakekenui-Styx Source to Sea Walkway.

4.9.3 Option Disadvantages

· Capital funding required for the walkways

4.10 Option two – Do not approve the landscape plan for the eastern part of Belfast Cemetery.

4.10.1 Option Description:

· Do not approve the plan to plant native forest or provide walkways and visitor features and the site remains as an open grass area.

4.10.2 Option Advantages

· Capital cost savings by not constructing walkways or visitor features.

4.10.3 Option Disadvantages

· Not planting the additional area of native forest will result in lower carbon sequestration potential, less viable forest habitat for native wildlife, greater long-term ongoing maintenance costs, and ongoing mowing-related carbon emissions.

· Not providing walkways and other features will not meet the aspirations of the Styx Vision 2000- 2040, and not promote healthy and connected communities.

Analysis Criteria Ngā Paearu Wetekina

4.11 The proposal enhances the Council’s partnership with an engaged community group, results in reduced operational costs, and increases urban forest and carbon sequestration.

5. Financial Implications Ngā Hīraunga Rauemi

Capex/Opex Ngā Utu Whakahaere

	Recommended Option	Option 2 – Not approve the landscape plan
Cost to Implement	$145,000 (+/- 15%) excluding forest	Nil
Maintenance/Ongoing Costs	Following a 12 month establishment period by the Trust, maintenance costs of $5,000 per year, reducing over time	$17,550 p/a mowing
Funding Source	Styx Living Laboratory Trust’s MfE funded ‘Project Kotare’ for forest planting CPMS 61803 Community Parks – New Development for Styx Source to Sea Walkway CPMS 77267 Programme – Cemeteries Future Capacity Development for loop walkway and features	Operational budgets
Funding Availability	Native forest is externally funded Funding for the walkways will need to be prioritised within the new development programmes (61803 and 77267)	N/A
Impact on Rates	Minimal – funding will come from existing capital programmes	Nil

6. Considerations Ngā Whai Whakaaro

Risks and Mitigations Ngā Mōrearea me ngā Whakamātautau

6.1 There is a minor risk of ecological, cultural, or heritage accidental discoveries occurring, however this is considered unlikely due to the modified nature of the site and excavation being limited to tree and shrub planting. Accidental discovery protocols will be used, and if these do occur, a suitably qualified and experienced consultant will be engaged, which may result in changes in the methodologies, or minor variation to approved plans.

Legal Considerations Ngā Hīraunga ā-Ture

6.2 Statutory and/or delegated authority to undertake proposals in the report:

6.2.1 The Community Board has the delegated authority to approve landscape plans.

6.3 Other Legal Implications:

6.3.1 There is no legal context, issue or implication relevant to this decision.

Strategy and Policy Considerations Te Whai Kaupapa here

6.4 The required decision:

6.4.1 Aligns with the Christchurch City Council’s Strategic Framework by supporting Community Outcomes for ‘a collaborative and confident city’ and ‘a green, liveable city’.

6.4.2 The decisions in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy. The level of significance was determined by having a low (if any) impact on a small number of people, whilst having benefits for current and future social, cultural, and environmental wellbeing.

6.4.3 Is consistent with Council’s Plans and Policies. The decision is consistent with the Styx Vision 2000 – 2040, the Christchurch Biodiversity Strategy, Public Open Space Strategy, and Urban Forest Plan.

6.5 This report supports the Council's Long Term Plan (2024 - 2034):

6.6 Parks, heritage and coastal environment

6.6.1 Activity: Parks and Foreshore

· Level of Service: 6.8.2.1 Increasing tree canopy in Parks - A net increase in total number of trees is achieved (1:2 replacement policy), with a minimum of 50% of the trees being medium to very large species.

Community Impacts and Views Ngā Mariu ā-Hāpori

6.7 The decision affects the following wards/Community Board areas:

6.7.1 Waimaēro Fendalton-Waimairi-Harewood Community Board.

Impact on Mana Whenua Ngā Whai Take Mana Whenua

6.8 The decision does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Mana Whenua, their culture and traditions.

6.9 However, the decision is of interest to Mana Whenua. They were actively involved in development of the Styx Vision 2000- 2040 and are involved in its implementation. It is consistent with our agreed partnership priorities with Ngā Papatipu Rūnanga.

6.10 Staff have engaged with Mana Whenua over the preparation of the Styx Master Plan, during which Mana Whenua have reinforced that they seek to protect, naturalise, provide access to their awa, and provide opportunities to support mahinga kai values. Restoration of forest at Belfast Cemetery, along Ka Putahi Creek, and throughout the Pūharakekenui-Styx River catchment will have a positive impact on Mana Whenua’s aspirations for their natural environment. They are supportive of the work that the Council and the Styx Living Laboratory Trust are doing throughout the catchment.

6.11 This project is consistent with the aspirations of the Mahaanui Iwi Management plan.

Climate Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi

6.12 The decisions in this report are likely to:

6.12.1 Contribute positively to adaptation to the impacts of climate change.

6.12.2 Contribute positively to emissions reductions.

6.13 Significant increase in tree canopy (> 1 ha) resulting in increased sequestering of CO2.

6.14 Reduced mowing requirements resulting in reduced carbon emissions.

7. Next Steps Ngā Mahinga ā-muri

7.1 Once the plan is approved, staff will support the Styx Living Laboratory Trust to commence native forest planting at the site.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Attachment A: Belfast Cemetery Natural Area Landscape Plan	24/2088601	63

In addition to the attached documents, the following background information is available:

Document Name – Location / File Link

Not applicable

Signatories Ngā Kaiwaitohu

Author

Antony Shadbolt - Team Leader Biodiversity

Approved By

Kelly Hansen - Manager Parks Planning & Asset Management

Al Hardy - Manager Community Parks

Rupert Bool - Acting Head of Parks

9. The University of Canterbury Athletics Club upgrade at Fendalton Park
Reference Te Tohutoro:	24/1875264
Responsible Officer(s) Te Pou Matua:	Katelyn Elley, Parks and Recreation Planner
Accountable ELT Member Pouwhakarae:	Andrew Rutledge, Acting General Manager Citizens and Community

1. Purpose and Origin of the Report Te Pūtake Pūrongo

1.1 The purpose of this report is to seek Community Board approval for the installation of new athletics facilities for The University of Canterbury (UC) Athletics Club located on Fendalton Park.

1.2 The report is in response to a request from The UC Athletics Club – Junior Section at a public forum presentation to the Waimāero Fendalton-Waimairi-Harewood Community Board on 12 June 2023. The Community Board requested advice from staff to enable them to consider progressing the permanent athletics facilities at Fendalton Park. Council staff requested that the local community and parks users be given the opportunity to provide feedback on this proposal prior to reporting back to the Waimāero Fendalton-Waimairi-Harewood Community Board.

1.3 This decision in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy. The level of significance was determined by the limited number of people affected, low impact, and no costs associated to the Council.

2. Officer Recommendations Ngā Tūtohu

That the Waimāero Fendalton-Waimairi-Harewood Community Board:

1. Receives the information in The University of Canterbury Athletics Club upgrade at Fendalton Park Report.

2. Notes that the decision in this report is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3. Approves the installation of two throwing circles and temporary cage, a permanent long-jump pit, synthetic run-up of 45 x 1m and a 10m x 12m synthetic square to serve as a high jump run-up as per Attachment A.

3. Executive Summary Te Whakarāpopoto Matua

3.1 The UC Athletics Club requested to upgrade their facilities on Fendalton Park. The original proposal was presented to the Community Board in June 2023 and the Community Board requested that staff investigate the proposal.

3.2 The Community Board approved $50,000 of Better off funding for this project in May 2024. No construction project costs are allocated to the Council and ongoing maintenance of the club assets once installed will be the responsibility of the Club. The Club’s occupation on the park will be managed as per the Agreement for non-exclusive Sports Field users.

3.3 Council staff have completed community engagement on the proposed upgrades via the Kōrero Mai | Let’s Talk project page between 14 August and 4 September 2024. Feedback provided has informed the layout and staff have brought the proposed plan back to the Community Board for approval.

4. Background/Context Te Horopaki

4.1 The UC Athletics Club is located on Fendalton Park, 185 Fendalton Road, Fendalton. The Club is around 120 years old and was originally based at University of Canterbury grounds on Kirkwood Avenue. The University required the use of the grounds following the Canterbury Earthquakes for temporary prefab buildings, meaning the club needed a new location. The Club established a new 300m grass athletics track at Fendalton Park over the 2021-22 athletics season. While it was intended that the Club would return to Kirkwood Avenue, this is no longer feasible.

4.2 The UC Athletics Club – Junior Section presented to the Waimāero Fendalton-Waimairi-Harewood Community Board in June 2023 to request to install new facilities on Fendalton Park due to a large increase in junior membership at the Club. The Community Board requested staff to investigate.

4.3 The Club would like to install two throwing circles and temporary cage, long-jump pit including synthetic run up, and a synthetic square to serve as a high-jump run-up. All of these would be unobtrusive and can easily be remediated back to turf if needed.

4.4 The Club aim to install the new facilities in January 2025 for the duration of their useable life. The Club is allocated the space through Athletics Canterbury as the regional sports organisation for Christchurch. The overlay plan is the best utilisation of space on Fendalton Park for required athletics infrastructure.

4.5 Early engagement with the other sports clubs who use Fendalton Park or are adjacent to Fendalton Park occurred in March/April 2024. Responses were received in support of the upgrades from Fendalton Park Croquet Club, Christchurch Football Club, and Bowls Canterbury.

4.6 A concept plan has been developed, community consultation has been completed, and staff are now seeking approval for the installation of upgrades to athletics facilities at Fendalton Park (refer attachment A).

4.7 The following related memos/information were circulated to the meeting members:

Date	Subject
	Not Applicable

4.8 The following related information session/workshops have taken place for the members of the meeting:

Date	Subject
12 June 2023	Public Forum - Michael Henstock on behalf of the UC Athletics Club. https://christchurch.infocouncil.biz/Open/2023/06/FWHB_20230612_AGN_9046_AT.PDF

Options Considered Ngā Kōwhiringa Whaiwhakaaro

4.9 The following reasonably practicable options were considered and are assessed in this report:

4.9.1 Option 1: Approve the installation of two throwing circles and temporary cage, a permanent long-jump pit and synthetic run up, and a synthetic square to serve as a high-jump run-up.

4.9.2 Option 2: Do not approve.

Options Descriptions Ngā Kōwhiringa

4.9.1 Preferred Option: Option 1: Approve the installation of two throwing circles and temporary cage, long-jump pit including synthetic run up, and a synthetic square to serve as a high-jump run-up.

4.9.2 Option Description: The concept plan (refer to attachment A) includes;

· Two small throwing circles and temporary cage.

· A permanent long-jump pit and synthetic run-up of 45m x 1m.

· 10m x 12m synthetic square to serve as a high-jump run-up.

4.9.3 Option Advantages

· For the Club to remain at Fendalton Park installation of new facilities is essential.

· All proposed facilities are at ground level, are unobtrusive, work in with the existing park use (rugby) and are easily removable.

· Approx 100-150 club members and local school children will be able to use the proposed assets with increased amenity for users.

4.9.4 Option Disadvantages

· If new facilities are not installed the Club will need to find an alternative location or continue to operate at this park with facilities that are not fit for purpose

4.10 Option 2: Do not approve.

4.10.1 Option Description: Option 2: Improvements and installation of athletic facilities are not installed.

4.10.2 Option Advantages

· No advantages.

4.10.3 Option Disadvantages

· The UC Athletics Club would be required to find an alternative location.

5. Financial Implications Ngā Hīraunga Rauemi

Capex/Opex Ngā Utu Whakahaere

	Recommended Option	Option 2 – Do nothing
Cost to Implement	Funded by the Club and Community Board	No Cost
Maintenance/Ongoing Costs	Funded by the Club	No Cost
Funding Source	Better off funding was approved for this project in May 2024 of $50,000 and Board Capacity Funding with a contribution from the Club	Funds would be returned to Waimāero Fendalton-Waimairi-Harewood Better off Fund
Funding Availability	Yes	N/A
Impact on Rates	N/A	N/A

6. Considerations Ngā Whai Whakaaro

Risks and Mitigations Ngā Mōrearea me ngā Whakamātautau

6.1 During the consultation process some submitters expressed health and safety concerns regarding the installation of the throwing circles and temporary cage/fencing during the summer season. Staff investigated this and when the throwing circles are in use for discus and shotput during Club training there are flags out and adult supervision to ensure the safety of the children as well as recreational park user. The temporary throwing cage/fencing will be removed at the end of the athletics season in March.

Legal Considerations Ngā Hīraunga ā-Ture

6.2 Statutory and/or delegated authority to undertake proposals in the report:

6.3 As per the Christchurch City Council’s Delegation Register, 9 August 2024, the Community Board has the delegation to;

6.3.1 Approve the location of, and construction of, or alteration or addition to, any structure or area on parks and reserves provided the matter is within the policy and budget set by the Council. (Part D – Sub Part 1 – Community Boards – Pg 96)

6.4 Other Legal Implications:

6.4.1 There is no legal context, issue, or implication relevant to this decision.

Strategy and Policy Considerations Te Whai Kaupapa here

6.5 The required decision:

6.5.1 Align with the Christchurch City Council’s Strategic Framework of building trust and confidence in the Council through meaningful partnerships and communication, listening to and working with residents..

6.5.2 Is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy. The level of significance was determined by the decision impacting on a low number of residents and low impact on the park.

6.5.3 Is consistent with Council’s Plans and Policies.

· Physical Recreation and Sports Strategy 2002

6.6 This report supports the Council's Long Term Plan (2024 - 2034):

6.7 Parks, Heritage and Coastal Environment

6.7.1 Activity: Parks and Foreshore

· Level of Service: 6.8.5 Resident satisfaction with the overall availability of recreation facilities within the City’s parks and foreshore network - >= 70%

Community Impacts and Views Ngā Mariu ā-Hāpori

Public Consultation Te Tukanga Kōrerorero

6.8 Sports clubs that use Fendalton Park or are adjacent to Fendalton Park were contacted for early feedback in March/April 2024. Fendalton Park Croquet Club, Christchurch Football Club, and Bowls Canterbury all supported the proposals.

6.9 Public consultation started on 14 August 2024 and ran until 4 September 2024.

6.10 An email was sent to 21 key stakeholders, including Canterbury Rugby Football Union, Bowls Canterbury, Fendalton Bowling Club, Fendalton Croquet Club, Medbury School, Tūora Fendalton School, Southern Region Plunket, St Barnabas Church, and Fendalton Library.

6.11 Consultation documents were delivered to 130 homes on streets overlooking Fendalton Park and available in Fendalton Library and Service Centre, Medbury School, and Tūora Fendalton School.

6.12 Three signs were displayed adjacent to Fendalton Park pathways at the northern and southern entry points with information about the project and a QR code directing people to the Kōrero Mai | Let’s Talk project page.

There were 152 visitors to the Kōrero Mai | Let’s Talk page.

Summary of Submissions Ngā Tāpaetanga

6.13 Submissions were received by one organisation and 19 individuals.

6.14 A full table of submission feedback is available on Kōrero Mai | Let’s Talk (refer to Attachment B.)

6.15 The majority of submitters (16 out of 19, 76%) supported the proposal. Key reasons included:

· Athletics is a positive outlet for young people to participate in (16).

· A local club at Fendalton Park services the needs of community without having to travel to other areas of the city (8).

· Fendalton Park is a key community asset catering to a number of recreational and sporting club needs and athletics in summer compliments rugby in the winter.

6.16 A minority of submitters were not supportive (extremely dissatisfied and dissatisfied) of the proposed athletics facility upgrades at Fendalton Park (3, 14% of submitters), with the main reasons being:

· Concern about the ability for local residents to access the park for recreational purposes, that the UC Junior Athletics Club would have exclusive use, and the potential impacts and safety implications for dog walkers in particular.

· Staff response: Council parks and reserves are for public use as well as for sport and recreation. While athletics are operating on the park from October to March, Tuesdays and Thursdays from 5-6.30pm, the remaining areas of the park will be available for public use, including dog walking.

· Concern about the Club’s ability to maintain the new facilities and safety of other park users, especially with the installation of the throwing circles.

· Staff response: During Club training, flags are put out and adults supervise the throwing circles for discus and shotput to ensure the safety of the children and other park users. The temporary throwing cage/fencing will be removed at the end of the athletics season in March.

· Concern the UC Athletics Club should be located on University of Canterbury sports fields as they had historically been located at Kirkwood Avenue.

· Staff response: The Kirkwood Avenue site is no longer available for use and is earmarked for a building project.

6.17 The decision affects the following wards/Community Board areas:

6.17.1 Waimāero Fendalton-Waimairi-Harewood.

Impact on Mana Whenua Ngā Whai Take Mana Whenua

6.18 The decision does not involve a significant decision in relation to ancestral land, a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Mana Whenua, their culture, and traditions.

6.19 The decision does not involve a matter of interest to Mana Whenua and will not impact on our agreed partnership priorities with Ngā Papatipu Rūnanga.

Climate Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi

6.20 The decisions in this report are likely to:

6.20.1 Contribute positively to adaptation to the impacts of climate change.

6.20.2 Contribute positively to emissions reductions.

6.21 The proposals in this report are unlikely to contribute significantly to adaptation to the impacts of climate change or emissions reductions.

6.21.1 The proposal provides the community an opportunity to participate in athletics locally, whereas they may have driven to another club previously.

7. Next Steps Ngā Mahinga ā-muri

7.1 If the facilities are approved by the Community Board, the Athletics Club will fundraise for the remainder of the funding required to implement the concept plan.

7.2 When the Club has funding, parks staff will provide the club with a temporary access agreement so the club can manage the construction of the new facilities.

7.3 The Club’s occupation on the park will be managed via a non-exclusive Sports Fields user agreement.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	The University of Canterbury Junior Athletics Club Concept Plan	24/1924062	72
b ⇩	The University of Canterbury Junior Athletics Club Fendalton Park Upgrade Submission Table	24/1725611	73

In addition to the attached documents, the following background information is available:

Document Name – Location / File Link

Not applicable

Signatories Ngā Kaiwaitohu

Authors

Katelyn Elley - Parks and Recreation Planner

Megan Carpenter - Team Leader Parks & Recreation Planning

Approved By

Kelly Hansen - Manager Parks Planning & Asset Management

Al Hardy - Manager Community Parks

Rupert Bool - Acting Head of Parks

10. Clyde Road - Proposed No Stopping Restrictions
Reference Te Tohutoro:	24/1996282
Responsible Officer(s) Te Pou Matua:	Nick Reid, Traffic Engineer Gemma Dioni, Principal Advisor Transportation Safety
Accountable ELT Member Pouwhakarae:	Brent Smith, Acting General Manager City Infrastructure

1. Purpose and Origin of the Report Te Pūtake Pūrongo

1.1 For the Waimāero Fendalton-Waimairi-Harewood Community Board to approve No Stopping restrictions on Clyde Road near the intersection of Clyde Road and Greers Road.

1.2 The report has been written in response to a safety issue raised through the independent post-construction safety audit undertaken for the safety improvements at the intersection of Clyde Road and Greers Road. The issue related to pedestrian sightlines for people looking towards traffic approaching on Clyde Road. The safety audit recommended improving the crossing visibility for pedestrians crossing from the south side of Clyde Road to the north side of Clyde Road.

1.3 The recommended option is to extend the No Stopping restriction at this location to improve the pedestrian sightlines.

2. Officer Recommendations Ngā Tūtohu

That the Waimāero Fendalton-Waimairi-Harewood Community Board:

1. Receives the information in the Clyde Road - Proposed No Stopping Restrictions Report.

2. Notes that the decision in this report is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

4. Approves that in accordance with Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017, that the stopping of vehicles be prohibited at any time on the south side of Clyde Road, commencing at the intersection with Greers Road and extending in a south-easterly direction for a distance of 33 metres, as detailed on Attachment A.

5. Approves that in accordance with Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017, that the stopping of vehicles be prohibited at any time on the north side of Clyde Road, commencing at the intersection with Greers Road and extending in a south-easterly direction for a distance of 24 metres, as detailed on Attachment A.

6. Approves that these resolutions take effect when parking signage and/or road markings that evidence the restrictions described in this staff report are in place (or removed in the case of revocations).

3. Executive Summary Te Whakarāpopoto Matua

3.1 Safety improvements were recently completed at the intersection of Clyde Road and Greers Road to improve safety for all users travelling through the intersection. As part of the independent post-construction safety audit, a minor issue was raised around the pedestrian crossing visibility on Clyde Road.

3.2 Recommendations in this report will address the concern raised in the post-construction safety audit and provide improved visibility for people crossing Clyde Road near the intersection with Greers Road. This will be achieved by extending the existing no stopping line restrictions.

4. Background/Context Te Horopaki

4.1 As part of the transport project processes at the Council, independent safety audits are completed at various stages, from the design of a scheme through to completion including at post-construction stage. The Clyde Road and Greers Road post-construction audit identified the following issue:

4.1.1 The safety issue is the broken yellow lines (BYLs) only extend a short distance from the cut downs on both sides of Clyde Road. As can be seen in the figure, a vehicle parked close to the crossing point will restrict intervisibility between a pedestrian and an approaching vehicle. The crash type expected is pedestrian hit by vehicle. The risk factors are medium high traffic volumes (5,624 from MegaMaps), potentially high pedestrian volumes due to proximity to Burnside High School. The relevant guidance is Austroads Guide to Road Design. The probability of a crash occurring is unlikely and expected crash severity is serious meaning the concern category is significant.

Image from post-construction safety audit (figure 3-2 of the safety audit)

4.2 The Safety Audit team recommended:

4.2.1 Ensure appropriate sight distance is achieved.

4.3 Visibility for pedestrians, particularly for children and vulnerable users, is compromised by the on-street parking which begins about 10 metres from the crossing.

4.4 Visibility requirements were calculated based on a crossing distance of 10 metres, walking speed of 1.2 m/s, and an approach speed of 25 km/h, which was recorded as the average entry speed on this approach after the safety improvements were installed.

4.5 It is proposed to extend the existing no stopping restrictions by 19 metres on the south side of Clyde Road (space for approximately three carparks) and by nine metres on the north side (space for approximately one carpark).

4.6 There isn’t a high demand for parking in this area and this area of parking is predominantly in front of properties where parking is still available close to the property entrance points.

Options Descriptions Ngā Kōwhiringa

4.7 Preferred Option: No stopping restrictions

4.7.1 Option Description: Extend no stopping restrictions by 19 metres on the south side of Clyde Road and nine metres on the north side of Clyde Road.

4.7.2 Option Advantages

· Improves the pedestrian crossing sight distance for the pedestrian crossing of Clyde Road.

· Resolves the concern raised in the post construction safety audit.

4.7.3 Option Disadvantages

· Removal of four car parking spaces.

4.8 Alternative option: Do nothing

4.8.1 Option Description: Do nothing.

4.8.2 Option Advantages

· Retains four parking spaces.

4.8.3 Option Disadvantages

· Does not address the concern raised in the post construction safety audit.

· Does not meet the pedestrian crossing sight distance at this location.

5. Financial Implications Ngā Hīraunga Rauemi

Capex/Opex Ngā Utu Whakahaere

	Recommended Option	Option 2 – No changes
Cost to Implement	$250	$0
Maintenance/Ongoing Costs	Minimal cost to overall maintenance contract	$0
Funding Source	Traffic Operations Signs and Markings budget 2024/25	N/A
Funding Availability	Available	N/A
Impact on Rates	Negligible	None

6. Considerations Ngā Whai Whakaaro

Risks and Mitigations Ngā Mōrearea me ngā Whakamātautau

6.1 There is a risk that if this report is not approved then the safety issue, as identified in the independent post-construction safety audit, will remain.

6.2 There is a risk that if this report is not approved then Council remains liable for the safety issue identified by the independent safety audit.

Legal Considerations Ngā Hīraunga ā-Ture

6.3 Statutory and/or delegated authority to undertake proposals in the report:

6.3.1 Part 1, Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017 provides Council with the authority to install parking or stopping restrictions by resolution.

6.3.2 The Community Boards have delegated authority from the Council to exercise the delegations as set out in the Register of Delegations. The list of delegations for the Community Boards includes the resolution of stopping and traffic control devices.

6.3.3 The installation of any signs and/or markings associated with traffic control devices must comply with the Land Transport Rule: Traffic Control Devices 2004.

6.4 Other Legal Implications:

6.4.1 There is no other legal context, issue, or implication relevant to this decision.

6.4.2 This specific report has not been reviewed and approved by the Legal Services Unit however the report has been written using a general approach previously approved of by the Legal Services Unit, and the recommendations are consistent with the policy and legislative framework outlined in this report.

Strategy and Policy Considerations Te Whai Kaupapa here

6.5 The required decision:

6.5.1 Aligns with the Christchurch City Council’s Strategic Framework.

6.5.2 The recommendations in this report are consistent with the Christchurch Suburban Parking Policy.

6.5.3 The decisions in this report are assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy. The level of significance was determined by the low level of impact and low number of people affected by the recommended decision.

6.6 This report supports the Council's Long Term Plan (2024 - 2034):

6.7 Transport

6.7.1 Activity: Transport

· Level of Service: 10.0.6.2 Reduce the number of death and serious injury crashes on the local road network - Five year rolling average <100 crashes per year

· Level of Service: 10.5.1 Limit deaths and serious injury crashes per capita for cyclists and pedestrians - <=12 crashes per 100,000 residents

Community Impacts and Views Ngā Mariu ā-Hāpori

6.8 Affected property owners and residents were advised of the recommended option by letter.

6.9 Three consultation letters were sent to affected property owners. Consultation was open from 22 October to 8 November 2024.

6.10 One submission was received, and the resident approved of the proposed no stopping lines as indicated.

6.11 The decision affects the following wards/Community Board areas:

6.11.1 Waimāero Fendalton Waimairi Harewood Community Board.

Impact on Mana Whenua Ngā Whai Take Mana Whenua

6.12 The decision does not involve a significant decision concerning ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Mana Whenua, their culture and traditions.

6.13 The decision does not involve a matter of interest to Mana Whenua and will not impact on our agreed partnership priorities with Ngā Papatipu Rūnanga.

6.14 The decision includes minor work which is contained within the roadway.

Climate Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi

6.15 The proposals in this report are unlikely to contribute significantly to adaptation to the impacts of climate change or emissions reductions.

6.16 This is a minor proposal that is principally intended to address safety concerns at this location. Due to the minor nature of the works, it is not expected to have any impact on climate change.

7. Next Steps Ngā Mahinga ā-muri

7.1 If approved, No Stopping restrictions will be installed by the contractor in the current financial year.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Clyde Road - Proposed No Stopping Restrictions	24/2005935	80

In addition to the attached documents, the following background information is available:

Document Name – Location / File Link

Not applicable

Signatories Ngā Kaiwaitohu

Author

Nick Reid - Traffic Engineer

Approved By

Gemma Dioni - Acting Team Leader Traffic Operations

Stephen Wright - Manager Operations (Transport)

11. Fendalton-Waimairi-Harewood 2024-2025 Discretionary Response Fund Applications - Anglican Diocese of Christchurch - Parish of Merivale St Albans, Anglican Parish of Burnside Harewood, Avonhead Community Trust, Christchurch North Community Patrol Inc.
Reference Te Tohutoro:	24/2072018
Responsible Officer(s) Te Pou Matua:	Natalie Dally, Community Development Advisor Karen Boag, Community Development Advisor
Accountable ELT Member Pouwhakarae:	Andrew Rutledge, Acting General Manager Citizens and Community

1. Purpose and Origin of the Report Te Pūtake Pūrongo

1.1 The purpose of this report is for the Waimāero Fendalton-Waimairi-Harewood Community Board to consider applications for funding from its 2024-2025 Discretionary Response Fund from the organisations listed below.

Funding Request Number	Organisation	Project Name	Amount Requested	Amount Recommended
00068497	Anglican Diocese of Christchurch, Parish of Merivale St Albans	Outreach Activities at Christmas	$2,000	$1,500
0068491	Anglican Parish of Burnside Harewood	St James’ Hall Heat Pump	$2,000	$2,000
0068500	Avonhead Community Trust	Trust Administrator	$4,280	$2,000
00068499	Christchurch North Community Patrol Inc.	McLeans Island Patrol Car - radio	$2,109	$1,900

1.2 There is currently a balance of $78,549 remaining in the fund.

2. Officer Recommendations Ngā Tūtohu

That the Waimāero Fendalton-Waimairi-Harewood Community Board:

1. Receives the information in the Fendalton-Waimairi-Harewood 2024-2025 Discretionary Response Fund Applications - Anglican Diocese of Christchurch - Parish of Merivale St Albans, Anglican Parish of Burnside Harewood, Avonhead Community Trust, Christchurch North Community Patrol Inc. Report.

2. Notes that the decisions in this report are assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3. Approves a grant of $1,500 from its 2024-2025 Discretionary Response Fund to Anglican Diocese of Christchurch , Parish of Merivale St Albans towards Connecting with the Elderly, Community Carols and Crafting gifts workshops.

4. Approves a grant of $2,000 from its 2024-2025 Discretionary Response Fund to Anglican Parish of Burnside Harewood towards the installation of a heat pump in St James’ Hall.

5. Approves a grant of $2,000 from its 2024-2025 Discretionary Response Fund to Avonhead Community Trust towards Trust Administrator Wages.

6. Approves a grant of $1,900 from its 2024-2025 Discretionary Response Fund to the Christchurch North Community Patrol towards the purchase of a radio for their third patrol car.

3. Key Points Ngā Take Matua

Strategic Alignment Te Rautaki Tīaroaro

3.1 The recommendations above are aligned with the Council's Strategic Framework and in particular the strategic priority " Be an inclusive and equitable city". The project also aligns with the Strengthening Communities Together Strategy.

3.2 The recommendations are consistent with the Strengthening Communities Together Strategy.

Decision Making Authority Te Mana Whakatau

3.3 The Community Board has the delegated authority to determine the allocation of the Discretionary Response Fund for each community.

3.3.1 Allocations must be consistent with any Council-adopted policies, standards or criteria.

3.3.2 The Fund does not cover:

· Legal or environmental court challenges against the Council, Council Controlled Organisations, or Community Board decisions.

· Projects or initiatives that change the scope of a Council project or lead to ongoing operational costs to the Council (though Community Boards can recommend to the Council that it consider a grant for this purpose).

Assessment of Significance and Engagement Te Aromatawai Whakahirahira

3.4 The decisions in this report are assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3.5 The significance level was determined by the number of people affected and/or with an interest.

3.6 Due to the assessment of low significance, no further community engagement and consultation is required.

Discussion Kōrerorero

3.7 At the time of writing, the balance of the 2024-2025 Discretionary Response Fund is:

Total Budget 2024/25	Granted To Date	Available for allocation	Balance If Staff Recommendation adopted
$143,499	$64,950	$78,549	$71,149

3.8 Based on the current Discretionary Response Fund criteria, the applications above are eligible for funding.

3.9 The attached Decision Matrix provides detailed information for the applications. This includes organisational details, project details, financial information, and a staff assessment.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Fendalton Waimairi Harewood Community Board, 2024-25 Discretionary Response Fund, Decision Matrix December 2024	24/2097870	84

Signatories Ngā Kaiwaitohu

Authors

Natalie Dally - Community Development Advisor

Karen Boag - Community Development Advisor

Approved By

Maryanne Lomax - Manager Community Governance, Fendalton-Waimairi-Harewood

12. Waimāero Fendalton-Waimairi-Harewood Community Board Area Report - December 2024
Reference Te Tohutoro:	24/2009165
Responsible Officer(s) Te Pou Matua:	Maryanne Lomax, Community Governance Manager, maryanne.lomax@ccc.govt.nz
Accountable ELT Member Pouwhakarae:	Andrew Rutledge, Acting General Manager Citizens and Community

1. Purpose of Origin of the Report Te Pūtake Pūrongo

1.1 This report provides the Board with an overview of initiatives and issues current within the Community Board area.

1.2 This report is staff-generated monthly.

2. Officer Recommendations Ngā Tūtohu

That the Waimāero Fendalton-Waimairi-Harewood Community Board:

1. Receives the information in the Waimāero Fendalton-Waimairi-Harewood Community Board Area Report - December 2024.

3. Community Support, Governance and Partnership Activity

3.1 Community Governance Projects

3.1.1 Englefield Nature Play Engagement with Belfast School

On 22 October Natalie Dally and Louise Van Tongeran met with student leaders at Belfast School. This was part of the pre-engagement for the community led development of a Nature Play space at Englefield Reserve. The students were very keen to be involved and offered some great ideas, building on other suggestions received from the community. They will continue to be involved in the process and keep the rest of the school informed about the project. The school are keen to use the site for local educational trips. The final draft document will be developed soon with a view to going to the wider community for their thoughts and feedback early next year.

3.1.2 Nepal Reserve Planting

The first planting stage at Nepal Reserve was completed during the last week of August as part of the Christchurch Urban Forest Plan. Over the week, 51 specimen trees and more than 500 native plants were added to the reserve.

The planting began with a small group of students from Breens Intermediate, who, despite wet weather, turned their teacher-only day into an opportunity to help. Alongside siblings and parents, they assisted the Urban Forest Team with planting specimen trees. As the weather improved, local residents stopped by to lend a hand or learn more about the project.

On Thursday 29 August, the Urban Forest Team was joined by Community Partnership Rangers Annaliese Caukwell-Mills and Lissie Tanner, Community Development Advisor Karen Boag, students and teachers from Roydvale Primary School, and local resident Bruce Irvine to plant the first stage of the native forest. Roydvale Primary School documented the day in a video showcasing students’ enthusiasm and hard work, despite challenging windy conditions.

The second planting phase is planned for 2025, with further details to come.

3.1.3 Northwood Residents’ Association AGM

The Northwood Residents’ Association held their Annual General Meeting on Wednesday 6 November at the Styx Mill Country Club. It was well attended with around 60 people in the room. The Chairperson, Clive Smith, gives a report card each year and this year they raised their achievement levels for projects and connections. They are involved in:

· restoring the concrete features in the area

· providing input into the development of Englefield Reserve

· continuing to contact the gas company and advocate on behalf of residents

· holding meetings around road and general safety in the area.

The Association have good connections with the Community Board to discuss Council issues.

The Association farewelled Les Pester and Louise Wilson from their Committee this year. Les was very active in the community feature project and Louise has been around since the inception of the organisation, continuously serving the community for around twenty years.

3.1.4 Fendalton Library and Service Centre Refurbishment

Fendalton Library and Service Centre was closed for refurbishment for eight weeks from September to November. Some examples of the work done over this period include repainting, new bathroom and kitchen facilities, and resealing the carpark. Staff from the Governance Team were hosted at the Multicultural Recreation and Community Centre at Hagley Park during this time and would like to thank the Trust for their hospitality.

The meeting rooms will also have technology upgrades. This will mean all three publicly bookable meeting rooms can be used for video conferencing and PowerPoint presentations. This work is scheduled for January when we do not have any room bookings to avoid further disruption.

3.2 Community Funding Summary

3.2.1 A status report on the Board's 2024-25 Discretionary Response Fund and Youth Development Fund as at 20 November 2024 is attached (refer to Attachment A).

3.2.2 A summary of End of Project accountability reports from recipients of the Board's 2023-24 Strengthening Communities Fund is attached (refer to Attachment B).

3.2.3 Better-Off Funding Report Back

Belfast Pool Upgrade

As part of the Christchurch City Council’s Capital Programme, the well utilised Belfast Pool has undergone a facelift in time for the 2024 summer season.

The upgrade will increase the longevity and safety standards of the facility. The finished result looks great and will give the community a great space to be this summer.

The entire concreting surround was replaced, the interior of the pool sandblasted and re-painted, ladders replaced, and shade sail posts erected. Two picnic tables were also installed which were funded through the Board’s Better-Off Fund.

Before After

Morley Reserve Drinking Fountain

In October, a new drinking fountain was installed at Morley Reserve, funded by the Board’s Better Off Fund to support the Bryndwr Community Garden. This addition promotes healthy hydration for garden members and visitors, reducing the need for personal water containers and supporting environmental sustainability by minimising single-use plastic. The fountain has enhanced Morley Reserve’s accessibility and usability, advancing the community’s health and environmental goals.

3.2.4 Youth Development Fund Report Back

In August 2024, Ava White was granted funding from the Board’s Youth Development Fund to participate in the 2024 ICF Canoe Polo World Championships. Ava has sent us the comments below:

“My team won the Senior Women's division! This is the pinnacle event in our sport, and to achieve this back to back from winning the U21 grade at the last World Championships is beyond words. This is only the second time the New Zealand Senior Women's team have won, with the last time being back in 2016. It was an amazing experience, and I am so incredibly proud of my team.

I am so grateful for the support the Waimāero Fendalton-Waimairi-Harewood Community Board gave me in allowing me to attend this competition and achieve this.”

A person holding a bouquet of flowers

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3.3 Participation in and Contribution to Decision Making

3.3.1 Report back on other Activities contributing to Community Board Plan

· The December 2024 monitoring report for the Board Plan is attached (refer to Attachment C).

3.3.2 Council Engagement and Consultation

The Council is currently consulting on three bylaw reviews. They are for dog control, trade waste, and parks and reserves.

Dog Control Bylaw and Policy

We’re proposing changes to update our dog control bylaw and policy. The proposed changes are based on:

· better control of dogs in public places

· better protection of wildlife from dogs in key areas

· people having a wide range of opportunities to exercise their dogs on and off leash, and

· simplifying and updating the rules and future-proofing them where possible.

Submissions close on Sunday 15 December 2024. To learn more, please visit https://letstalk.ccc.govt.nz/dogs

Parks and Reserves Bylaw

The Council manages and maintains almost 1,300 parks and reserves covering over 10,000 hectares across Christchurch and Banks Peninsula. The bylaw sets out rules for the management and use of these public parks and reserves for the benefit and enjoyment of everyone.

The current bylaw is largely working as intended so we’re using the review to make it more reader friendly and easier to understand. We’re also improving consistency, amending some definitions, and have given the wording a good tidy-up.

Submissions close on Sunday 15 December 2024. To learn more, please visit https://letstalk.ccc.govt.nz/parksbylaw

Trade Waste Bylaw

Trade waste is commercial and industrial liquid waste disposed of through the Council’s wastewater network.

We’re proposing to place stricter limits on some discharge characteristics which cause issues for the wastewater network or the environment, including inorganic mineral solids (such as sand, silt and clay), and persistent organic pollutants (POPs). We’re also proposing to make other changes aimed to address issues around permitted consent duration, consent decision-making processes, dewatering, and tankered waste, as well as some general wording changes to help make the bylaw easier to understand.

Submissions close on Sunday 12 January 2025. To learn more, please visit https://letstalk.ccc.govt.nz/tradewaste

A list of all open engagements is available on the Council's Kōrero mai | Let’s talk website here.

3.4 Governance Advice

Greers/Langdons Intersection

The traffic lights at the Greers/Langdons intersection were commissioned on Friday 25 October, in time for Labour Weekend and a month ahead of schedule. The intersection of Reynolds Avenue and Greers Road also re-opened the same day.

This project has been underway since the start of August and the contractor (Issac Construction) has been working hard to complete the work and install the traffic lights for the community as quickly as possible. These changes will make the intersection safer to use for road users, pedestrians and cyclists, as well as reducing delays for turning traffic. Both the contractor and the Council Project Team have been working to ensure the local businesses and residents have been kept informed and have been coordinating works with the Northern Line Rail Upgrades.

4. Advice Provided to the Community Board Ngā Kupu Tohutohu ka hoatu ki te Poari Hapori

4.1 Customer Service Request Report - Hybris monthly report for October 2024 attached, providing an overview of the number of Customer Service Requests that have been received, including the types of requests being received and a breakdown of how they are being reported (refer to Attachment D).

4.2 Road maintenance notification - Englefield Road (circulated 31 October 2024)

4.3 Road maintenance notification - Wentworth Street (circulated 31 October 2024)

4.4 Road maintenance notification - Aikmans Road (circulated 4 November 2024)

4.5 Road maintenance notification - Factory Road (circulated 7 November 2024)

4.6 Road maintenance notification - Joyce Crescent (circulated 11 November 2024)

4.7 Memo – SW Cross Stream Bank Renewal at Elmwood Park (circulated 12 November 2024)

4.8 Memo – Wairarapa Stream Bank Renewal (circulated 7 November 2024)

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Fendalton-Waimairi-Harewood Community Board Funding Update - December 2024	24/2072223	96
b ⇩	Fendalton-Waimairi-Harewood 2023/24 SCF End of Project Report	24/2029327	97
c ⇩	Fendalton-Waimairi-Harewood 2022-25 Community Board Plan Monitoring Report - December 2025	24/2011729	127
d ⇩	Fendalton-Waimairi-Harewood Hybris Ticket Report - October 2024	24/2011730	131
e ⇩	Fendalton-Waimairi-Harewood Graffiti Snapshot - October 2024	24/2136833	132

Signatories Ngā Kaiwaitohu

Authors

Maryanne Lomax - Manager Community Governance, Fendalton-Waimairi-Harewood

Karen Boag - Community Development Advisor

Natalie Dally - Community Development Advisor

Lisa Gregory - Community Recreation Advisor

Approved By

Matthew McLintock - Manager Community Governance Team

John Filsell - Head of Community Support and Partnerships