Agenda of Te Pātaka o Rākaihautū Banks Peninsula Community Board

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Te Pātaka o Rākaihautū

Banks Peninsula Community Board

Open Minutes

Date: Monday 11 November 2024

Time: 10.03 am

Venue: Wairewa Little River Boardroom, 4238 Christchurch Akaroa Road, Wairewa Little River

Present

Chairperson

Deputy Chairperson

Members

Lyn Leslie

Nigel Harrison

Tyrone Fields

Jillian Frater

Asif Hussain

Cathy Lum-Webb

Howard Needham

Luana Swindells

Principal Advisor

Penelope Goldstone

Manager Community Governance

Tel: 941 5689

penelope.goldstone@ccc.govt.nz

Meeting Advisor

Liz Beaven

Community Board Advisor

Tel: 941 6601

liz.beaven@ccc.govt.nz

Website: www.ccc.govt.nz

Part A Matters Requiring a Council Decision

Part B Reports for Information

Part C Decisions Under Delegation

Karakia Tīmatanga

The agenda was dealt with in the following order.

1. Apologies Ngā Whakapāha

Part C

Community Board Resolved BKCB/2024/00081

That an apology for lateness received from Nigel Harrison be accepted.

Lyn Leslie/Tyrone Fields Carried

2. Declarations of Interest Ngā Whakapuaki Aronga

Part B

There were no declarations of interest recorded.

3. Confirmation of Previous Minutes Te Whakaāe o te hui o mua

Part C

Community Board Resolved BKCB/2024/00082

That the minutes of Te Pātaka o Rākaihautū Banks Peninsula Community Board meeting held on Monday, 7 October 2024 be confirmed.

Tyrone Fields/Asif Hussain Carried

4. Public Forum Te Huinga Whānui

Part B

4.1

Coronation Library, Little River Wairewa

Sarah Marsh, Trust Manager spoke on behalf of Little River Wairewa Community Trust regarding the history of the Library and the work the Little River Wairewa Community Trust have done to prepare for the Coronation Library, Little River Wairewa activation.

After questions, the Board thanked Ms Marsh for her presentation.

Attachments

a Item 4.1 – Little River Wairewa Community Trust regarding Coronation Library – Te Pātaka o Rākaihautū Banks Peninsula Community Board – 11 November 2024

Nigel Harrison joined the meeting at 10.14am during consideration of item 4.1 – Coronation Library, Little River Wairewa.

4.3

Freedom Camping – Compliance Costs

Marcus Puentener, Little River Wairewa Campground owner, spoke to the Board regarding Freedom Camping and its compliance costs.

Mr Puentener discussed with the Board that he has approached the Council with five questions and is awaiting a response.

After questions, the Board thanked Mr Puentener for his presentation.

4.4

Akaroa & Bays Emergency Response Team planning

Harry Stronach, member of the Akaroa & Bays Emergency Response Team, will give an update to the Board on the progress of the Akaroa & Bays Emergency Response Team planning.

After questions the Board thanked Mr Stronach for his presentation.

5. Deputations by Appointment Ngā Huinga Whakaritenga

Part B

There were no deputations by appointment.

6. Presentation of Petitions Ngā Pākikitanga

Part B

There was no presentation of petitions.

7. Reserve Committee Meeting Minutes

Community Board Resolved BKCB/2024/00083 Officers recommendations accepted without change

Part B

That Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Receives the minutes of the following Reserve Committees:

a. Diamond Harbour Reserve Committee 30 September 2024 Unconfirmed Minutes

b. Okains Bay Reserve Committee 16 October 2024 Unconfirmed Minutes

c. Pigeon Bay Reserve Committee 11 October 2024 Unconfirmed Minutes

d. Lyttelton Reserves Committee 14 October 2024 Unconfirmed Minutes

e. Cass Bay Reserve Committee 17 October 2024 Unconfirmed Minutes

f. Duvauchelle Reserve Committee 21 October 2024 Unconfirmed Minutes

Lyn Leslie/Luana Swindells Carried

8. Duvauchelle Reserve Committee Triennial Plan and Reserve Schedule 2023/25

Community Board Comment

1. Fiona Barnes, Chairperson of Le Bons Bay Reserve Committee, co-presented with staff on the Duvauchelle Reserve Committee Triennial Plan and Reserve Schedule report. Ms Barnes outlined the aims and objectives of the Reserve Committee and highlighting some issues to be addressed in the future.

Community Board Resolved BKCB/2024/00084 Original Officers recommendations accepted without change

Part C

That Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Receives the information in the Duvauchelle Reserve Committee Triennial Plan and Reserve Schedule 2023/25 Report.

2. Accepts and supports the Duvauchelle Reserve Committee Triennial Plan through the Long-Term Plan (LTP) and Annual Plan (AP) processes, excepting the goal that the Board seek exemption to Section 44(2) of the Reserves Act to allow the continuation of annual sites at the campground, which is subject to a reporting and decision-making process following community consultation.

3. Endorses the Duvauchelle Reserve Schedule.

4. Notes that the decision in this report is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

Asif Hussain/Tyrone Fields Carried

9. Pigeon Bay Reserve Committee Triennial Plan and Reserve Schedule 2023/25

Community Board Comment

1. Heather Walls, Chairperson of Pigeon Bay Reserve Committee, co-presented with staff on the Pigeon Bay Reserve Committee Triennial Plan and Reserve Schedule report. Ms Walls highlighted past activities of the Committee and some issues that need to be addressed in the future.

Community Board Resolved BKCB/2024/00085 Original Officers recommendations accepted without change

Part C

That Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Receives the information in the Pigeon Bay Reserve Committee Triennial Plan and Reserve Schedule 2023/25 Report.

2. Accepts and supports the Pigeon Bay Reserve Committee Triennial Plan through the Long-Term Plan (LTP) and Annual Plan (AP) processes excepting the request to support the Committee’s application for ministerial exemption to Section 44(2) of the Reserves Act to allow the continuation of annual sites at the campground, which is subject to a reporting and decision-making process following community consultation.

3. Endorses the Pigeon Bay Reserve Schedule.

4. Notes that the decision in this report is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

Asif Hussain/Luana Swindells Carried

Howard Needham left the meeting at 11.03am during consideration of item 9 - Pigeon Bay Reserve Committee Triennial Plan and Reserve Schedule 2023/25.

Howard Needham returned to the meeting at 11.07am during the consideration of Item 10 - Birdlings Flat Community Centre - Landlord Approval For Extra Storage Sheds.

10. Birdlings Flat Community Centre - Landlord Approval For Extra Storage Sheds

Community Board Resolved BKCB/2024/00086 Original Officers recommendations accepted without change

Part C

That Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Receives the information in the Birdlings Flat Community Centre - Landlord Approval For Extra Storage Sheds Report.

2. Notes that the decision in this report is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3. Approves the addition of two storage sheds within the leased area to Te Whare Tapere O Te Mata Hapuku Society Incorporated.

4. Requests the Manager of Property Consultancy advise Te Whare Tapere O Te Mata Hapuku Society Incorporated of the decision.

Tyrone Fields/Lyn Leslie Carried

4. Public Forum Te Huinga Whānui Continued

4.2

Youth and Multicultural Portfolio Update

Councillor Tyla Harrison-Hunt, provided the Board with an update on the Council’s Youth and Multicultural Portfolios.

11. 2024/25 Discretionary Response Fund Applications - Akaroa Area School, Little River Wairewa Community Trust, Birdlings Flat Community Centre, Little River Farmers Market
	Board Comment 1. The Board discussed the cost of replacing the Automatic External Defibrillator (AED) pads to the communities that have installed AEDs. The Board highly recommends that community AEDs be registered to the AED Locations app.
	Officer Recommendations Ngā Tūtohu That Te Pātaka o Rākaihautū Banks Peninsula Community Board: 1. Receives the information in the 2024/25 Discretionary Response Fund Applications - Akaroa Area School, Little River Wairewa Community Trust, Birdlings Flat Community Centre, Little River Farmers Market Report. 2. Notes that the decisions in this report are assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy. 3. Approves a grant of $1,800 from its 2024/25 Discretionary Response Fund to Akaroa Area School Board of Trustees towards the BLAST Program. 4. Approves a grant of $1,909 from its 2024/25 Discretionary Response Fund to Little River Wairewa Community Trust towards an AED for Little River. 5. Approves a grant of $2,000 from its 2024/25 Discretionary Response Fund to Te Mata Hapuku Birdlings Flat Community Centre toward the Birdlings Flat Creative Hub Program. 6. Approves a grant of $2,000 from its 2024/25 Discretionary Response Fund to the Little Rivers Farmers Market toward an inverter generator.
	Community Board Resolved BKCB/2024/00087 Part C That Te Pātaka o Rākaihautū Banks Peninsula Community Board: 1. Receives the information in the 2024/25 Discretionary Response Fund Applications - Akaroa Area School, Little River Wairewa Community Trust, Birdlings Flat Community Centre, Little River Farmers Market Report. 2. Notes that the decisions in this report are assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy. 3. Approves a grant of $1,800 from its 2024/25 Discretionary Response Fund to Akaroa Area School Board of Trustees towards the BLAST Program. 4. Approves a grant of $1,909 from its 2024/25 Discretionary Response Fund to Little River Wairewa Community Trust towards an AED for Little River. 5. Approves a grant of $2,000 from its 2024/25 Discretionary Response Fund to Te Mata Hapuku Birdlings Flat Community Centre toward the Birdlings Flat Creative Hub Program. 6. Approves a grant of $2,000 from its 2024/25 Discretionary Response Fund to the Little Rivers Farmers Market toward an inverter generator. 7. Request staff advice on how the Board could assist communities to obtaining funding for the replacement of Automatic External Defibrillator (AED) pads. 8. Recommend that communities who have Automatic External Defibrillators (AEDs) to register them on the AED Locations app. Asif Hussain/Jillian Frater Carried

12. Te Pātaka o Rākaihautū Banks Peninsula Community Board Area Report - November 2024

Community Board Resolved BKCB/2024/00088 Original Officers recommendation accepted without change

Part B

That Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Receives the information in the Te Pātaka o Rākaihautū Banks Peninsula Community Board Area Report - November 2024.

Asif Hussain/Luana Swindells Carried

13. Elected Members’ Information Exchange Te Whakawhiti Whakaaro o Te Kāhui Amorangi

Part B

Board members exchanged the following information:

· The Board were advised that Orton Bradley Park fete that was recently held was successful.

· Residents have noticed an increase with commuter traffic in mornings and evenings with new housing developments in Whakaraupō area. Residents are commenting that the extra transport on the roading infrastructure is leading to break down of road surfaces.

· It was noted that ECAN have provided funding for additional public transport services when the larger cruise ships are in Lyttelton.

· The Lyttelton Harbour Business Association has recently held its Annual General Meeting and have elected a new Chairperson.

· Pavitt Cottage, Robinsons Bay, recently held a garden party. Pavitt Cottage is now managed by a private trust. One of the Trust’s aspirations is to own more land around the cottage.

· The Rod Donald Trust recently held a Strategy Day for its trustees.

· The Hilda Frame Reserve has its unveiling of its sign during the Board meeting.

· The Board discussed the Heathcote Cycleway that runs adjacent to the railway line, at the Scuttons Road intersection.

· The Board were informed that a national rule has been issued advising that there is to be not bike racks on the front of buses as it may obscure headlights and licence plates. ECAN have provided a shuttle service for cyclists to get cycles through the Lyttelton Tunnel.

· The Board discussed the community meetings for the Coastal Hazards Adaptation Plan consultation. Community members have highlighted concerns during the Coastal Hazards Adaptation Plan consultation the impact on the cost of insurance.

· The Board were advised that is still uncertainty in the Akaroa community about the proposed Akaroa Wastewater scheme with continued large community meetings being held.

· The Board were updated on the state of Urumau Reserve tracks after heavy rainfall; the Reserve Committee are monitoring the issue.

· A Board member has been contacted about the feelings of some members of the Lyttelton community upset with the prominent display of Palestinian flags and posters. This matter will be referred to the Office of the Chief Executive.

· There has been concern raised in Cass Bay that a traffic mirror is missing. The Board were advised that the missing mirror will be reinstated.

· The Lyttelton community held a small event to remember Parahaka on 5 November.

· The Board were updated that the local Community Patrol will be meeting with the Banks Peninsula Member of Parliament regarding anti-social road users in Whakaraupō.

· The Board were advised that the Lyttelton Emergency Hub expo was a success.

· Two Board members recently attended the Tourism Industry Aotearoa (TIA) Summit in Auckland. Two of the subjects discussed were regenerative tourism and the implementation of Destination Management Plans.

· The Board were advised that the Chorus focussed survey results have been sent to Chorus for preparation of their Information Session presentation on 25 November 2024.

· The Board were updated on Fire and Emergency Services Fire Sensors that would be advantageous in the Akaroa Bays area.

· The Little River Wairewa Trust recently held its annual community breakfast with over 250 people attending. The event was used to hear more of the community’s thoughts on the Little River Wairewa Good Ideas review.

· Waitaha Primary Health are currently focusing on how residents are able to contact their general practitioner (GP), not first responders, during a emergency response period.

· The Board Chairperson outline the recent Board report and presentation to the Council.

· The Board were advised that the Mayor recently visited Lyttelton to look at infrastructure issues.

Luana Swindells left the meeting at 11.44am pm during consideration of item13 – Elected Members Information Exchange. Luana Swindells returned to the meeting at 11.46am during consideration of item13 – Elected Members Information Exchange.

13.1 Orion New Zealand Limited

The Community Board Chairperson agreed to have an Information Session presentation from Orion New Zealand Limited to discuss community concerns.

Karakia Whakamutunga

Meeting concluded at 12.12pm.

CONFIRMED THIS 9^th DAY OF DECEMBER 2024

Lyn Leslie

Chairperson

7. Reserve Committee Meeting Minutes
Reference Te Tohutoro:	24/2073982
Responsible Officer(s) Te Pou Matua:	Linda Burkes, Banks Peninsula Governance Advisor
Accountable ELT Member Pouwhakarae:	Andrew Rutledge, Acting General Manager Citizens and Community

1. Purpose of Report Te Pūtake Pūrongo

1.1 To receive Reserve Committee Minutes from:

Minutes Received	Date
Le Bons Bay Reserve Committee Unconfirmed Minutes	10 November 2024
Lyttelton Reserves Committee Unconfirmed Minutes	11 November 2024
Robinsons Bay Reserve Committee Unconfirmed Minutes	10 November 2024
Stanley Park Reserve Committee Unconfirmed Minutes	20 November 2024
Lyttelton Recreation Ground Reserve Committee Unconfirmed Minutes	18 November 2024
Duvauchelle Reserve Committee Unconfirmed Minutes	18 November 2024
Pigeon Bay Reserve Committee Unconfirmed Minutes	18 November 2024
Awaiti Reserve Committee Unconfirmed Minutes	27 November 2024

2. Staff Recommendations / Ngā Tūtohu

That Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Receive the minutes of the following Reserve Committees:

a. Le Bons Bay Reserve Committee Unconfirmed Minutes 10 November 2024

b. Lyttelton Reserve Committee Unconfirmed Minutes 11 November 2024

c. Robinsons Bay Reserve Committee Unconfirmed Minutes 10 November 2024

d. Stanley Park Reserve Committee Unconfirmed Minutes 20 November 2024

e. Lyttelton Recreation Grounds Reserve Committee Unconfirmed Minutes 18 November 2024

f. Duvauchelle Reserve Committee Unconfirmed Minutes 18 November 2024

g. Pigeon Bay Reserve Committee Unconfirmed Minutes 18 November 2024

h. Awaiti Reserve Committee Unconfirmed Minutes 27 November 2024

2. Approve appointment to the Le Bons Bay Reserve Committee of Michelle Rodgers and Tim Matthews.

3. Approve appointment to the Stanley Park Reserve Committee of Sarah Ott, Adam Martin, Pam Whyte and Dave Whyte.

4. Note the resignation of the Lyttelton Reserves Committee chairperson, Helen Shaw and acknowledge her service to the Committee.

5. Note the election of a new Chairperson for Robinsons Bay Reserve Committee, Karen Watson and acknowledge the outgoing Chairperson, Suky Thompson, for her service.

6. Note the resignation of Chris Pottinger from the Robinsons Bay Reserve Committee.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Le Bons Bay Reserve Committee 10 November 2024 Unconfirmed Minutes	24/2081518	17
b ⇩	Lyttelton Reserves Committee 11 November 2024 Unconfirmed Minutes	24/2082170	19
c ⇩	Robinsons Bay Reserve Committee 10 November 2024 Unconfirmed Minutes	24/2116155	24
d ⇩	Stanley Park Reserve Committee 20 November 2024 Unconfirmed Minutes	24/2137462	26
e ⇩	Lyttelton Recreation Grounds Reserve Committee 18 November 2024 Unconfirmed Minutes	24/2137731	28
f ⇩	Duvauchelle Reserve Committee 18 Nov 2024 Unconfirmed Minutes	24/2166280	31
g ⇩	Pigeon Bay Reserve Committee 18 November 2024 Unconfirmed Minutes	24/2166375	33
h ⇩	Awaiti Reserve Committee 27 November 2024 Unconfirmed Minutes	24/2188973	36

8. Acquisition of Deeds Land Along with Road Stopping and Amalgamation - Corner Harmans and Voelas Roads Lyttelton
Reference Te Tohutoro:	24/2200860
Responsible Officer(s) Te Pou Matua:	Colin Windleborn, Property Consultant
Accountable ELT Member Pouwhakarae:	Brent Smith, Acting General Manager City Infrastructure

1. Purpose and Origin of the Report Te Pūtake Pūrongo

1.1 The purpose of this report is to seek the Board’s recommendation to Council to:

a. Commence the acquisition process outlined in Attachment A under the Public Works Act 1981 (the PWA) for a small portion of deeds land as shown in Attachment B.

b. Following the successful completion of the acquisition, stop a portion of road under the Public Works Act 1981 and amalgamate with the adjoining playground.

1.2 The report originates from the investigation surrounding a portion of Harmans Road Lyttelton not being contained within the legal road alignment but having formed road upon it along with the playground occupying legal road.

2. Officer Recommendations Ngā Tūtohu

That Te Pātaka o Rākaihautū Banks Peninsula Community Board recommend to the Council to:

1. Receive the information in the Acquisition of Deeds Land Along with Road Stopping and Amalgamation - Corner Harmans and Voelas Roads Lyttelton Report.

2. Note that the decision in this report is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3. Approve commencement of the acquisition process as outlined in Attachment A to this report for the Deeds land identified in this report (“Deeds land”) to formalise the Council’s ownership of that part of sec 258 comprising 43m² as shown in Attachment B to this report.

4. Approve the stopping of section 1 comprising 61m² as shown as section 1 SO 18144 in Attachment F to this report, and the amalgamation with the immediately adjoining Council-owned title CB193/217 under Section 116(1) of the Public Works Act 1981.

5. Delegate authority to the Manager Property Consultancy to take the necessary steps to carry out Resolution 3 above and acquire the Deeds land being part of sec 258 comprising 43m²,including (but not limited to) signing and serving a notice under section 23 of the Public Works Act taking the Deeds land.

6. Delegate authority to the Manager Property Consultancy to take the necessary steps to carry out Resolution 4 above to stop the legal road section 1 comprising 61m² as shown as section 1 SO 18144 and amalgamation with CB193/217.

3. Executive Summary Te Whakarāpopoto Matua

3.1 Two parcels of land on the corner of Harmans and Voelas Road Lyttelton require the Council’s attention to correctly define their status and current occupation as depicted in Attachments C and G.

3.2 One parcel is currently held in a deed in private ownership being the remnants of Section 258 which has been used as a road for over 100 years and contains Council and Mobil Oil services within it, this requires the Council’s acquisition. Historical images of the parcel shown as red are included in Attachment D.

3.3 The other parcel being a portion of road which forms part of Voelas Playground which requires stopping of the road and amalgamation with the park once the land described in section 3.2 above is acquired. Attachment H.

3.4 The Public Works Act 1981 is the most appropriate mechanism to achieve both outcomes, with the process being outlined in Attachment I.

3.5 Once the Deeds land is acquired the land will be declared road under the Public Works Act 1981 section 114 by way of a staff delegation and the road stopping and amalgamation of the land with the adjacent playground can occur.

4. Background/Context Te Horopaki

4.1 In late 1890’s / early 1900’s the Lyttelton Borough Council acquired sections of land on Voelas Road Lyttelton - Section 257 and pt section 258, 259 as shown in Attachment E.

4.2 Parts of Sections 257, 258 and 259 became Harmans Road to provide access to adjacent land being developed.

4.3 While Harmans Road has been formed perpendicular to Voelas Road, the legal alignment has a dog leg in it.

4.4 This has resulted in the two situations described in this report:

4.4.1 An area of 43m² contained within a remnant of pt sec 258 being alienated from its parent and remaining in the deeds system of land ownership, - The deeds system was a system where land ownership was recorded in New Zealand before the land titles system was introduced in 1870.

4.4.2 The formed alignment of Harmans Road not being within the legal boundaries of Harmans Road with the Voelas Playground occupying legal road.

4.5 The contour of sections adjacent to Harmans Road resulted in garages being constructed partially on road reserve and partially on Council land. All of the constructed garages have licences to occupy.

4.6 In the late 1980s the owner of a property in Harmans Road applied for a planning consent to develop his property which required purchasing part of the legal road.

4.7 Planning consent was granted subject to a number of conditions, including stopping of the road and the purchase of this land for amalgamation with his title.

4.8 In 1991, a plan was produced (Attachment F) (SO 18144) which would address the conditions of the planning consent as well as partially correct the misalignment of Harmans Road and the garages on road but not the ownership of pt sec 258.

4.9 The road stopping was publicly notified which drew objections. The objections were heard, and an agreement was reached with the objectors. These objections related to the road which is occupied by the garages.

4.10 The landowner’s planning consent lapsed and the road stopping never proceeded with SO 18144 remaining in the LINZ system unactioned.

4.11 In 2008, the landowner wished the road legalisation process to recommence; however, this did not proceed, and he sold his property.

4.12 The new property owner applied for a consent to build a dwelling which did not require Council land and therefore did not involve the road stopping.

4.13 In 2023, Orion and Mobil Oil wished to gain easements for their services through Council land in Harmans Road which had formed road located upon it.

4.14 This highlighted the current situation which showed land which the Council did not own (pt sec 258) and had Council services as well as a Mobil Oil pipeline running through it.

4.15 Part of this problem was resolved following an application to LINZ to use SO 18144 to legalise the land as road.

4.16 However, to resolve the legalisation of status of pt Sec 258 and Sec 1 SO 18144 requires commencement of the processes described in this report.

4.17 Once the processes in this report are completed there will be no need for easements and the land status will reflect the current land occupation.

4.18 The land will be declared as road using delegations of the Manager Property Consultancy.

Options Considered Ngā Kōwhiringa Whaiwhakaaro

4.19 The following reasonably practicable options were considered and are assessed in this report:

4.19.1 Legalise the current situation using section 18 and 23 of the Public Works Act 1981 to gain ownership of pt 258 and Section 116(1) of the Public Works Act 1981 for the road stopping.

4.19.2 Legalise the current situation by tracing the chain of executorship for pt 258 to declare land as road.

4.20 The following options were considered but ruled out:

4.20.1 Do nothing – The Council and Mobil Oil would have utilities and formed road in/on property which they have no legal right to occupy, and easements would need to be obtained. This is not possible given the land pt Sec 258 is within the Deeds system.

4.20.2 Acquire land by adverse possession utilising section 172 of the Land Transfer Act 2017 - As the land has been used for road it would be questionable as to whether the land has been for the exclusive use of the Christchurch City Council. This then provides uncertainty to the acquisition.

4.20.3 Stop the road under the Local Government Act 1974 Schedule 10 – The road stopping under the Public Works Act 1981 meets the Council’s threshold as described in the report.

Options Descriptions Ngā Kōwhiringa

4.21 Preferred Option: Legalise the current situation using section 18 and 23 of the Public Works Act 1981 to gain ownership of pt Sec 258 and stop the road under section 116(1) of the Public Works Act 1981.

4.21.1 Option Description: Public notification of the Council’s intention to gain ownership of pt Sec 258 using section 18 and 23 the Public Works Act 1981 along with stopping road under the Public Works Act 1981 and amalgamation with Voelas playground.

4.21.2 Option Advantages

· This is the most expediate way of legalising the current land use, given the land is held in the Deeds system as a remnant of pt section 258 and has not been dealt with since 1876 before the Land Transfer Act land registration system was established.

· Public notification of the Council’s intention will provide transparency in its decision.

· Negotiations can take place with potential beneficiaries who may come forward and they may consider proving their status may not be worth their cost in participating in the process.

· The Council/Mobil would not require easements through the land.

· The road stopping will be undertaken under delegation following the acquisition of Deeds land.

4.21.3 Option Disadvantages

· Public notification of the intention to compulsorily take the land may produce an unknown quantity of prospective beneficiaries.

4.22 Legalise current situation by identifying the beneficial owner of the property for pt 258.

4.22.1 Option Description: Legalise the current situation by tracing the chain of executorship for pt 258.

4.22.2 Option Advantages

· Would provide a definitive answer as to who has the legal right to claim ownership of land.

· Negotiations can take place with potential beneficiaries who may come forward and they may consider proving their status may not be worth their cost in participating in the process.

· The Council/Mobil would not require easements through the land.

4.22.3 Option Disadvantages

· There may be an indeterminate number of beneficiaries who would need to be dealt with.

· The Council would incur legal and staff costs which are not in keeping with the nominal value of the land.

· The time taken to undertake the investigation could become protracted.

· The cost to undertake the investigation could be significant.

Analysis Criteria Ngā Paearu Wetekina

4.23 Staff considered all the options which are discussed in this report to provide a long-term cost-effective process for legalisation of the current land occupation.

4.24 The Officer Recommendations in the report achieve the best solution given the historic nature of the occupation and the small amount of land with little or no value.

5. Financial Implications Ngā Hīraunga Rauemi

5.1 This proposal is an operational matter to correct an anomaly with a formed road being on land which the Council does not own along with a playground using legal road.

	Recommended Option
Cost to Implement	Internal staff costs plus survey and legal costs
Maintenance/Ongoing Costs	No change - the park and road are currently being funded through current budgets
Funding Source	Parks/Roading Unit
Funding Availability	Parks Planning and Roading operational budget.
Impact on Rates	No change

6. Considerations Ngā Whai Whakaaro

Risks and Mitigations Ngā Mōrearea me ngā Whakamātautau

6.1 A beneficiary may come forward following public notification of the proposal with the cost of them making a claim outweighing the minimal/if any value of the land. Therefore, this risk is considered minimal.

Legal Considerations Ngā Hīraunga ā-Ture

6.2 Statutory and/or delegated authority to undertake proposals in the report:

6.2.1 The Council, under the Public Works Act (PWA) 1981 Sections 18 and 23, can acquire land it does not own but has an interest in. However, the Council has not delegated the commencement of this process to staff and therefore this report recommends that staff be given the authority to commence this process.

6.2.2 Once the land is in Council ownership, the Manager Property Consultancy Services has the delegation to declare the land as road.

6.2.3 The road stopping process can only continue when the Deeds land is acquired as to proceed without this will mean that there will be a playground on unformed legal road and only 1-2metres in width of legal formed road.

6.3 Other Legal Implications:

6.4 Local Government Act 1974

6.4.1 The Local Government Act 1974 road-stopping procedure will not be adopted if one or more of the following circumstances apply:

· Where any public right of access to any public space could be removed or materially limited or extinguished because of the road being stopped; or

· If it is found through the review process that the road stopping could injuriously affect or have a negative or adverse impact on any other property; or

· The road stopping is, in the judgment of the Council, likely to be controversial; or

· If there is any doubt or uncertainty as to which procedure should be used to stop the road.

6.5 The Public Works Act 1981 – Process Considerations

6.5.1 The Public Works Act 1981 road stopping procedure may be adopted only if all the following circumstances apply:

· Where there are no more than two properties, other than the applicant’s property, adjoining the road proposed to be stopped.

· Where the written consent to the proposed road stopping of all adjoining landowners (other than the applicant) to the proposed road-stopping is obtained.

· Where no other persons, including the public generally, are considered by the Council in its judgment to be adversely affected by the proposed road stopping.

· Where the road proposed to be stopped is to be amalgamated with the adjoining property or properties (as appropriate); and

· Where other reasonable access exists or will be provided to replace the access previously provided by the road proposed to be stopped (i.e. by the construction of a new road); and

· Where the use of the Public Works Act 1981 road stopping procedure is approved by the relevant Government department or Minister.

6.5.2 If any one of the circumstances referred to in clause 6.4 does not apply, then the Local Government Act 1974 process must be used.

6.6 The legal considerations will be addressed following public notification of the proposal should any beneficial owners come forward.

Strategy and Policy Considerations Te Whai Kaupapa here

6.7 The required decisions:

6.7.1 Align with the Christchurch City Council’s Strategic Framework. By managing ratepayers’ money wisely and balance the needs of today and the future.

6.7.2 Are assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy. The level of significance was determined by the adoption of the recommendations in this report legalising an existing situation with there being no physical change to the environment but will provide certainty to the requiring authorities whose utilities are through the land to be acquired.

6.7.3 Are consistent with the Council’s Plans and Policies.

6.8 The road stopping has been assessed against the criteria in the Council’s Road Stopping Policy with all criteria being satisfied:

A list of a road plan

Description automatically generated with medium confidence

6.9 This report supports the Council's Long Term Plan (2024 - 2034):

6.10 Strategic Planning and Policy

6.10.1 Activity: City Growth and Property

· Level of Service: 13.4.10 Acquisition of property right projects, (e.g., easements, leases, and purchases) is delivered to agreed timeframes - At least 90% projects delivered to agreed timeframes per annum

6.11 Transport

6.11.1 Activity: Transport

· Level of Service: 10.5.42 Increase the infrastructure provision for active and public modes - >= 625 kilometres (total combined length)

Community Impacts and Views Ngā Mariu ā-Hāpori

6.12 There will be no impact on the community. The owner of the property adjoining the Deeds land has been informed and discussions held with them have not resulted in any objection to the proposal. They will also be sent a notice as part of the public notification process.

6.13 The decision affects the following wards/Community Board areas:

6.13.1 Te Pātaka o Rākaihautū Banks Peninsula.

Impact on Mana Whenua Ngā Whai Take Mana Whenua

6.14 The decision does not involve a significant decision in relation to ancestral land, a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Mana Whenua, their culture, and traditions.

6.15 The decision does not involve a matter of interest to Mana Whenua and will not impact on our agreed partnership priorities with Ngā Papatipu Rūnanga.

6.16 The decision is to commence the process of acquiring 43m² of land which has been used as road for more than 120 years with the 61m² land used by the playground for over 40 years.

6.17 The land is a remnant of land which was acquired by the Lyttelton Borough Council for road and land currently used as a playground.

Climate Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi

6.15 The proposals in this report are unlikely to contribute significantly to adaptation to the impacts of climate change or emissions reductions.

6.16 This is a report to begin a process for acquiring land which currently has formed road upon it and legalising land currently used as a playground.

7. Next Steps Ngā Mahinga ā-muri

7.1 Survey the Land.

7.2 Lodge a desire with the Registrar-General of Land to acquire the land.

7.3 Publicly notify the Council’s intention to take the land for road and publish a notice in the NZ Gazette.

7.4 Apply to the Minister to proceed with the road stopping if given, then a road stopping notice is published in the New Zealand Gazette stopping the road and automatically amalgamating it with the adjoining title.

7.5 Following Christchurch City Council obtaining ownership of the land, the land will be declared road by the Manager Property Consultancy by way of the delegation given to him by the Council.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Attachment A Acquisition Process	24/1541755	48
b ⇩	Attachment B Plan Deeds Land	24/1534893	49
c ⇩	Attachment C Land requiring actions	24/1535161	50
d ⇩	Attachment D Historic photos and street view	24/1534784	51
e ⇩	Attachment E Sections 257,258 and 259 superimposed over roads	24/1538174	57
f ⇩	Attachment F SO 18144 Road Dedication Plan	24/1403793	58
g ⇩	Attachment G Original Sections with Deeds land and Road to Stop	24/1790381	59
h ⇩	Attachment H Road Legalistion Plan	24/1694241	60
i ⇩	Attachment I Road Stopping process	24/427010	61

In addition to the attached documents, the following background information is available:

Document Name – Location / File Link

Not applicable

Signatories Ngā Kaiwaitohu

Author

Colin Windleborn - Property Consultant

Approved By

Angus Smith - Manager Property Consultancy

Kelly Hansen - Manager Parks Planning & Asset Management

Lynette Ellis - Head of Transport & Waste Management

Brent Smith - Acting General Manager City Infrastructure

9. 3 Bantry Lodge Road, Wainui - Revoke Reserve Status and Sale of Land
Reference Te Tohutoro:	24/960084
Responsible Officer(s) Te Pou Matua:	Colin Windleborn Property Consultant
Accountable ELT Member Pouwhakarae:	Andrew Rutledge, Acting General Manager Citizens and Community

1. Purpose and Origin of the Report Te Pūtake Pūrongo

1.1 The purpose of this report is to seek the Community Board’s recommendation to Council to commence, under the Reserves Act 1977, the reserve revocation process of Reserve 4328 – 3 Bantry Lodge Road Wainui, which holds no public values, for the purpose of sale to the adjoining property owner currently occupying and using the property.

1.2 The report follows an enquiry from an adjoining property owner on maintenance of the trees and grounds which resulted in the Parks Unit investigating the merits of reserve revocation and sale of this property.

2. Officer Recommendations Ngā Tūtohu

That Te Pātaka o Rākaihautū Banks Peninsula Community Board recommend to Council to:

1. Receive the information in the 3 Bantry Lodge Road, Wainui - Revoke Reserve Status and Sale of Land report.

2. Note that:

a. the decision in this report is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

b. The land described in the Schedule is not Crown derived nor is there any offer back obligations under Section 40 of the Public Works Act 1981.

Schedule

Reserve 4328 comprising 797m² held in certificate of title 1144021

3. Approve the commencement of the revocation procedures under section 24 of the Reserves Act 1977 for the land described in the schedule by undertaking Public Notification as prescribed by Section 119 of the Reserves Act 1977.

a. If no objections, or other considerations that might require a change in the process, are received through the consultation process:

i. Revoke the reserve status classification of Reserve 4328 comprising 797m² held in certificate of title 1144021.

ii. Declare the land surplus to requirements to be disposed of at a valuation determined by a registered valuer.

iii. Deal exclusively with the adjoining landowner (Te Puna Trustee Limited or nominee) in relation to sale of the land as described in schedule on the basis that there is a clear reason to do so under the Disposal of Council Property Policy 2000. Specifically, that they are the only logical purchaser and have initiated the request to purchase.

iv. Delegate authority to the Manager Property Consultancy to manage and conclude all negotiations and transactions required to finalise the revocation process, the subsequent registration of a new fee simple title, and sale of the land to an adjoining landowner if an agreement can be reached.

4. Note that:

a. The Minister of Conservation gives the final approval for the revocation.

b. If submissions are received a further report will be written to the Council or a Hearings Panel established to consider the submissions and make a decision and the recommendations to be forwarded to the Minister of Conservation for a determination.

3. Executive Summary Te Whakarāpopoto Matua

3.1 The land at 3 Bantry Lodge Road comprises 797m2 held by the Christchurch City Council under the Reserves Act 1977 as Recreation Reserve by way of a subdivision in 1931. See Attachment A.

3.2 The land has been occupied by successive adjoining landowners, incorporated into their garden, extensively landscaped, and now includes large exotic and indigenous trees.

3.3 There are several water courses (drains) through the reserve draining water from surrounding properties and road including properties at 252 and 254 Wainui Main Road.

3.4 Properties adjoining the reserve were purchased in July 2022 at which time an enquiry was made as to the ongoing management and maintenance of the reserve land including trees, drains, and grounds.

3.5 The Council’s Parks Unit assessed the land and made the decision that there was no need or benefit for this land to be retained by the Christchurch City Council and did not want to incur the ongoing maintenance costs of the property. It has always been privately occupied and not recognised or used as public space.

3.6 Ōnuku Rūnanga have been consulted with, have assessed the property, and have no objection to the proposal to revoke the reserve status and disposal of the property.

4. Background/Context Te Horopaki

4.1 Reserve 4328 was vested in the Council by way of a subdivision in 1931 and held in a gazette.

4.2 A title was obtained in the name of the Christchurch City Council on 24th July 2023. See Attachment B.

4.3 Over several years the reserve has been incorporated into the adjoining landowner’s garden, which has been extensively landscaped and now includes large exotic and indigenous trees.

4.4 There are several water courses (drains) through the reserve draining water from surrounding properties and road including 252 and 254 Wainui Main Road.

4.5 The drain from 254 Wainui Main Road is a relief for a spring on the property and has been expanded to form a pond immediately adjacent to the reserve, with an overflow directed through the reserve. This drain then meanders to a culvert under the formed part of Bantry Lodge Road with an open drain that leads through the road reserve under Wainui Main Road and into a tidal area.

4.6 It appears that the culvert within the formed road has had invert levels set to prevent the surcharge of tidal water entering upstream properties (252 and reserve) in times of high tides. This also has the effect of retaining water on the reserve, making the ground extremely wet with stagnant water being retained within the drain and reserve when there is insufficient water to self-flush the drain.

4.7 There are no fences on the property apart from the road boundary fence which is timber and encroaches into the road reserve.

4.8 The current owner has made enquiries with the Council regarding maintenance of the property, including the drains, grass, and trees which will incur annual maintenance costs.

4.9 The land is zoned Open Spaces Community Parks zone with the adjoining properties being a mixture of Residential Small Settlement Zone and Rural Banks Peninsula Zone. See Attachment D. If revocation and sale of the property is successful, the land will be added to the Council’s impending ‘catch all’ plan change and rezoned Residential Small Settlement Zone.

4.10 In 1993 there was a public notice advising of the intention to revoke the reserve and dispose to the neighbour which received no objections.

4.11 In 1996/7 following consultation about the future of the reserve there was two submissions, with one being from the Takamatua Ratepayers seeking “to leave ownership unchanged and develop into a picnic area”. There was no comment with the other submission, however the neighbour was advised of the Council’s intention and there was no response received.

4.12 A rationalisation report for reserves in Banks Peninsula presented to the Banks Peninsula Council Property Committee in 2004 noted that the reserve has never been used for recreation purposes. A resolution passed that following consultation and processes, an application to change the zoning and then dispose of the reserve through Department of Conservation be made. See Attachment E.

4.13 The following related information session/workshops have taken place for the members of the meeting:

Date	Subject
28 /08 2023	Revocation and Disposal Process for Recreation Reserve 3 Bantry Lodge Road French Farm

Options Considered Ngā Kōwhiringa Whaiwhakaaro

4.14 The following reasonably practicable options were considered and are assessed in this report:

· Revoke Reserve Status and sell the property to an adjoining owner (recommended option).

· Revoke Reserve Status and sell on open market.

4.15 The following options were considered but ruled out:

· Do Nothing - Currently the property is being maintained by the neighbour who has indicated that he is not willing to continue with this unless he is compensated. The Council will also be liable for half of the fencing of the property along with addressing the stormwater issues associated with the property. The site has no public values or benefits, and the Parks Unit do not consider creating public use, values, and benefits are warranted.

· Revoke the Reserve Status and retain the Property – the Council would incur costs in the revocation process along with the reasons in the above option.

Options Descriptions Ngā Kōwhiringa

4.16 Preferred Option: Revoke Reserve Status and sell the property to an adjoining owner.

4.16.1 Option Description: A request would be made to the Minister of Conservation to revoke the reserve status and dispose of the property to the adjoining owner.

4.16.2 Option Advantages

· If an agreement can be reached, then the Council would not be responsible for any ongoing maintenance and would gain revenue from the sale.

· There are stormwater issues associated with the two adjoining properties which are best managed by them.

· The land will be sold at market value.

4.16.3 Option Disadvantages

· There would be no opportunity to seek a possible higher sale price on the open market.

4.17 Revoke the Status and sell the property on the open market.

4.17.1 Option Description: A request would be made to the Minister of Conservation to revoke the reserve status and dispose of the property.

4.17.2 Option Advantages

· The sale is open market.

· The Council would not be responsible for the ongoing costs of maintaining the property and would gain revenue from the sale.

· The Council would not be responsible for any stormwater issues affecting the property.

4.17.3 Option Disadvantages

· There is no guarantee that the property would be sold.

· The Council may be left with the responsibility of ongoing maintenance which is currently unbudgeted.

· There would need to be a conversation around, and possible compensation, for the privately funded landscaping and maintenance over the years and fencing.

Analysis Criteria Ngā Paearu Wetekina

4.18 Staff considered all the options which are discussed in this report to provide a long-term cost-effective process for the management of the property.

4.19 The recommended option of revocation and disposing to the adjoining property owner will provide this.

4.20 The Council will receive revenue from the disposal, with additional rate intake from having the additional land rated.

4.21 The property came to the Council by way of a subdivision in 1931 with owners of the land which surrounds the property occupying and maintaining it since then. A change of ownership has meant that the owner does not wish to maintain the property as public land and hence this report.

4.22 The decision does not set a precedent as all applications for revocation and disposal will need to come to the Community Board/Council on an individual basis.

5. Financial Implications Ngā Hīraunga Rauemi

Capex/Opex Ngā Utu Whakahaere

	Recommended Option	Option 2
Cost to Implement	Purchaser is meeting cost	$7000
Maintenance/Ongoing Costs	nil	$2-3000 per annum if not sold plus Fencing $5000
Funding Source	nil	Parks Operational
Funding Availability	Purchaser	Parks
Impact on Rates	No impact on Rates	yes
Income	Sold at market value	Sold at market. nil if no purchaser

6. Considerations Ngā Whai Whakaaro

Risks and Mitigations Ngā Mōrearea me ngā Whakamātautau

6.1 There are no significant risks associated with this decision.

6.2 This does not mean there are no risks, however, any potential risks (such as the outcome of the public notification process, which cannot be guaranteed) are limited.

6.3 The Minister may not give approval for the revocation, but this risk is considered minimal.

Legal Considerations Ngā Hīraunga ā-Ture

6.4 Statutory and/or delegated authority to undertake proposals in the report:

6.5 Reserves Act 1977

6.5.1 The Department of Conservation has provided various delegations to Local Authorities to enable the more effective and efficient administration and management of the Reserves Act 1977. However, they have not delegated authority to Local Authorities regarding the revocation of a reserve.

6.5.2 As such, the Community Board may resolve to commence the revocation procedures pursuant to Section 24 of the Reserves Act (Attachment F), the successful outcome of which is subject to:

· Public notification (as prescribed by Section 119 of the Act).

· The consent of the Minister of Conservation.

· Consultation with Mana Whenua.

· Should any objections to the public notice be received and remain unresolved these would need to be presented to the Council and, if upheld, would precipitate the requirement for a Hearings Panel.

· As the title of this portion of land was not derived from the Crown the requirement to offer the land back to the former owner under Section 25 of the Reserves Act does not apply.

· The proposal to revoke the reserve status has been notified to the Department of Conservation under their Statutory Land Management Programme.

· Following no submissions being received then the Community Board can recommend to the Council that the reserve status be revoked.

· This is then forwarded to the Minister of Conservation for ratification.

6.6 Local Government Act 2002

6.6.1 Section 78 LGA requires the Council to consider the views and preferences of affected parties. Given the nature of the land and the low significance the reserve revocation process will be sufficient to enable the Council to consider the views and preferences of affected/interested parties.

6.6.2 This report otherwise meets the Council’s decision-making requirements under ss 78-82A of the Act, including consideration of reasonably practicable options and Māori contribution to the decision-making process.

6.6.3 Section 76AA requires the Council to identify its strategic assets and develop a significance and engagement policy in dealing with those assets with the Council’s Parks and Reserves being strategic assets.

6.6.4 However, the Council can deal with those assets on an individual basis without triggering the significance and engagement policy requiring Special Consultative Procedures. The decision to revoke the reserve status and sell the land meets this requirement.

6.7 Other Legal Implications:

6.7.1 There is no legal context, issue, or implication relevant to this decision.

Strategy and Policy Considerations Te Whai Kaupapa here

6.8 The required decisions:

6.8.1 Align with the Christchurch City Council’s Strategic Framework.

6.8.2 This recommendation is strongly aligned to the Strategic Framework and in particular the Council’s vision of managing ratepayers' money wisely, delivering quality core services to the whole community, and addressing the issues that are important to our residents.

6.8.3 Are assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy in that there is no need for the recreation reserve in this location, disposal does not set a precedent for future requests of a similar nature, it provides a benefit to the community by providing additional revenue from the sale and additional rates in the future while decreasing any potential future opex costs.

6.8.4 Decide to deal exclusively with the adjoining property owner (Te Puna Trustee Limited or nominee) in relation to the sale on the basis that there is a clear reason to do so under the Council’s Policy on the Disposal of Council Property Policy 2000. Specifically, they are the only logical purchaser and have initiated the request to purchase the property. See Attachment C.

6.9 This report supports the Council's Long Term Plan (2024 - 2034):

6.10 Parks, heritage and coastal environment

6.10.1 Activity: Parks and Foreshore

· Level of Service: 6.8.10.1 Appropriate use and occupation of parks is facilitated - Formal approval process initiated within ten working days of receiving complete application - 95%

Community Impacts and Views Ngā Mariu ā-Hāpori

6.11 The decision affects the following wards/Community Board areas:

6.11.1 Te Pātaka o Rākaihautū Banks Peninsula Community Board.

Impact on Mana Whenua Ngā Whai Take Mana Whenua

6.12 The decisions do not involve a significant decision in relation to ancestral land, a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Mana Whenua, their culture, and traditions.

6.13 The decision does not involve a matter of interest to Mana Whenua and will not impact on our agreed partnership priorities with Ngā Papatipu Rūnanga.

6.14 Ōnuku Rūnanga have been consulted with and have no objection to the proposal.

Climate Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi

6.15 The decisions in this report are unlikely to contribute significantly to adaptation to the impacts of climate change or emissions reductions.

7. Next Steps Ngā Mahinga ā-muri

7.1 If the Community Board agree to the proposals in this report, staff will continue with the statutory processes for the reserve revocation.

7.2 A Sale and Purchase Agreement will be prepared by the Council Legal Services Unit and entered into with the respective property owner which will be subject to obtaining Ministerial and Council approval.

7.3 A request will be made to the Council’s Planning Team to rezone the land if the reserve revocation is successful.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Attachment A Aerial and subdivision plans and photos for Property	23/771688	71
b ⇩	Attachment B Title for Land	23/1290299	73
c ⇩	Attachment C Disposal of Council Property Policy 2000	23/774574	75
d ⇩	Attachment D Excerpts of Christchurch City Council Planning Maps	23/774978	76
e ⇩	Attachment E Excerpt from 2004 Reserve Rationalisation Report	23/1479413	78
f ⇩	Attachment F Reserves Act Revocation Process	24/1668689	81

In addition to the attached documents, the following background information is available:

Document Name – Location / File Link

Not applicable

Signatories Ngā Kaiwaitohu

Author

Colin Windleborn - Property Consultant

Approved By

Angus Smith - Manager Property Consultancy

Kelly Hansen - Manager Parks Planning & Asset Management

Rupert Bool - Acting Head of Parks

11. 2024/25 Discretionary Response Fund Applications - Project Lyttelton Incorporated, Okuti Valley Recreation and Sports Club Incorporated, Banks Peninsula Early Learning Limited
Reference Te Tohutoro:	24/2046947
Responsible Officer(s) Te Pou Matua:	Dane Moir, Community Development Advisor Jo Wells, Community Development Advisor Steffi Brightwell, Community Development Advisor Jane Harrison, Community Development Advisor
Accountable ELT Member Pouwhakarae:	Andrew Rutledge, Acting General Manager Citizens and Community

1. Purpose and Origin of the Report Te Pūtake Pūrongo

1.1 The purpose of this report is for Te Pātaka o Rākaihautū Banks Peninsula Community Board to consider an application for funding from its 2024/25 Discretionary Response Fund from the organisation(s) listed below.

Funding Request Number	Organisation	Project Name	Amount Requested	Amount Recommended
68484	Project Lyttelton Incorporated	Whakaraupō Emergency Hub Walkie-Talkies	$2,646	$2,646
68492	Banks Peninsula Early Learning Limited	New dishwasher	$3,671	$3,671
68447	Okuti Valley Recreation and Sports Club Incorporated	Establishment of a Community Emergency Hub in Okuti Valley	$4,100	4,100

1.2 There is currently a balance of $26,243 remaining in the fund.

2. Officer Recommendations Ngā Tūtohu

That Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Receive the information in the 2024/25 Discretionary Response Fund Applications - Project Lyttelton Incorporated, Okuti Valley Recreation and Sports Club Incorporated, Banks Peninsula Early Learning Limited Report.

2. Note that the decisions in this report are assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3. Approve a grant of $2,646 from its 2024/25 Discretionary Response Fund to Project Lyttelton Incorporated towards the Whakaraupō Emergency Hub Walkie-Talkies.

4. Approve a grant of $4,100 from its 2024/25 Discretionary Response Fund to Okuti Valley Recreation and Sports Club Incorporated towards the Establishment of a Community Emergency Hub in Okuti Valley.

5. Approve a grant of $3,671 from its 2024/25 Discretionary Response Fund to Banks Peninsula Early Learning Limited towards a new dishwasher.

3. Key Points Ngā Take Matua

Strategic Alignment Te Rautaki Tīaroaro

3.1 The recommendations above are aligned with the Council's Strategic Framework and in particular the strategic priority “Balance the needs of today and the future”.

3.2 The recommendations are consistent with the Strengthening Communities Together Strategy.

Decision Making Authority Te Mana Whakatau

3.3 The Community Board has the delegated authority to determine the allocation of the Discretionary Response Fund for each community.

3.3.1 Allocations must be consistent with any Council-adopted policies, standards or criteria.

3.3.2 The Fund does not cover:

· Legal or environmental court challenges against the Council, Council Controlled Organisations, or Community Board decisions.

· Projects or initiatives that change the scope of a Council project or lead to ongoing operational costs to the Council (though Community Boards can recommend to the Council that it consider a grant for this purpose).

Assessment of Significance and Engagement Te Aromatawai Whakahirahira

3.4 The decisions in this report are assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3.5 The significance level was determined by the number of people affected and/or with an interest.

3.6 Due to the assessment of low significance, no further community engagement and consultation is required.

Discussion Kōrerorero

3.7 At the time of writing, the balance of the 2024/25 Discretionary Response Fund is:

Total Budget 2024/25	Granted To Date	Available for allocation	Balance If Staff Recommendation adopted
$47,588	$19,845	$26,243	$15,826

3.8 Based on the current Discretionary Response Fund criteria, the applications above are eligible for funding.

3.9 The attached Decision Matrix provides detailed information for the applications. This includes organisational details, project details, financial information, and a staff assessment.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Project Lyttelton Incorporated Matrix	24/2019061	88
b ⇩	Te Pātaka o Rākaihautū Banks Peninsula Community Board Okuti Valley Recreation and Sports Club Incorporated Decision Matrix	24/2083968	89
c ⇩	Te Pātaka o Rākaihautū Banks Peninsula Community Board Banks Peninsula Early Learning Limited Decision Matrix	24/2039380	90

Signatories Ngā Kaiwaitohu

Authors

Jo Wells - Community Development Advisor

Dane Moir - Community Development Advisor

Steffi Brightwell - Community Development Advisor

Jane Harrison - Community Development Advisor

Approved By

Penelope Goldstone - Manager Community Governance, Banks Peninsula

13. Te Pātaka o Rākaihautū Banks Peninsula Community Board Area Report - December 2024
Reference Te Tohutoro:	24/1446710
Responsible Officer(s) Te Pou Matua:	Penelope Goldstone, Community Governance Manager
Accountable ELT Member Pouwhakarae:	Andrew Rutledge, Acting General Manager Citizens and Community

1. Purpose of Origin of the Report Te Pūtake Pūrongo

1.1 This report provides the Board with an overview of initiatives and issues current within the Community Board area.

1.2 This report is staff-generated monthly.

2. Officer Recommendations Ngā Tūtohu

That Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Receive the information in Te Pātaka o Rākaihautū Banks Peninsula Community Board Area Report - December 2024.

3. Community Support, Governance and Partnership Activity

3.1 Community Governance Projects

Activity	Detail	Timeline	Strategic Alignment
Lower Faulker’s Track (Governors Bay)	Governors Bay Community Association have requested that the lower section of the Faulker's track, between Lighthouse Lane and Main Road, have an appropriate surface for walking on. At present there is shingle on a very steep slope that then spills over onto a section which has been concreted and this is a Health & Safety issue. This is a popular route taken by children walking to Governors Bay Primary School and to the school bus stop for Cashmere High School, as well as for the community who live on that side of Governors Bay to get down to the village centre, hotel, cafe, pool etc. A high-level estimate of $10,000 has been provided to resurface the walkway this is currently unfunded. From a traffic operation perspective, it is not desirable to have people crossing the road at this point as the line-of-sight is not good. Further investigations as to how to increase safety may be required.	Ongoing	Good social and physical connections for our communities
Allandale Hall	A meeting was held on 22 October 2024 between staff and Allandale Reserve Committee and Governors Bay Community Association members to consider future options for the future of the Hall. Four possible options were presented: · Mechanical ventilation and partial floor replacement; · New concrete foundations; · Do nothing, or · Demolish and remove The Committee acknowledged the loss to the community of not having the Hall in operation for the past two years and would like to see the hall reopen as soon as possible. They requested that a low-cost, temporary repair is done as an interim measure while the full remediation works are being scoped, designed and consented to enable use of the Hall again. This is in recognition of the fact that a longer-term solution would have to receive Annual Plan/Long Term Plan funding and be designed and scheduled and may take a few years.	Ongoing	Good social and physical connections for our communities
Whakaraupō Emergency Hubs Collective	The Whakaraupō Emergency Hubs Collective was established to connect Emergency Hubs across Whakaraupō aiming to co-ordinate and improve individual and collective response to an emergency event. A meeting was held on 31 October 2024 which focused on communication during an event and included a member of the Civil Defence and Emergency Management (CDEM) team.	Ongoing	Good social and physical connections for our communities
Akaroa Visitor Information Desk	Staff have been liaising with the Council’s leasing team and interested Akaroa community members to look at the establishment of a volunteer led Information Desk at the Council’s Akaroa Service Centre. The trial Information Desk is to run from December 2024 – May 2025.	Ongoing	Good social and physical connections for our communities
Motu-kauati-iti Corsair Bay and Cass Bay Playgrounds	The long slide at the Motu-kauati-iti Corsair Bay playground has been removed for safety reasons. Both the Cass Bay and Corsair Bay playgrounds are planned for renewal next financial year.	Ongoing	Good social and physical connections for our communities
Children and Young People in Akaroa	Staff facilitated sessions with students in school years 7-13 at Akaroa Area School. The purpose was to hear what the students value about life in Akaroa and what they would like to see improved. Their feedback will be included in the Life in Akaroa reporting.	Completed	Good social and physical connections for our communities
Whakaraupō Community Groups Network Hui	A survey has been sent to all members of the Network seeking feedback to help to plan the 2025 Whakaraupō Community Groups Network Hui.	Ongoing	Good social and physical connections for our communities
New mural at Mānawa Kāwhiu	A new mural is now complete in the entrance hallway at Mānawa Kāwhiu Lyttelton Recreation Centre by local artist McChesney Galloway-Adams. A blessing will be held in the coming weeks.	Completed	Good social and physical connections for our communities
French Farm Resilience Group	French Farm residents had already established a thorough Response Plan in their community. Staff provided the link between a representative from this group with a Civil Defence Staff member for review and reflection.	Completed	Good social and physical connections for our communities
Community Managed Facilities Audit	At the Board’s meeting of 12 August 2024, the Board requested an update on the Community Managed Facilities Audit Report actions prior to the end of 2024 to inform the Board’s Annual Plan 2025-26 submission. There are a number of projects currently being initiated, so to enable a more comprehensive update to be provided, the update report will be February 2025.	Ongoing	Good social and physical connections for our communities
Lyttelton Emergency Hub Expo	The Expo, organised by Project Lyttelton and Lyttelton Energy Transition Society, was held at the Lyttelton Fire Station on 8 & 9 November 2024 to showcase a range of services and products to help the community to be prepared during and after a disaster.	Completed	Good social and physical connections for our communities
Cass Bay Residents’ Association	Cass Bay Residents’ Association held their annual Halloween party on Saturday 2 November 2024. They had around 80 people attend and managed to beat the stormy weather that came through that night. The bouncy castle was a big hit.	Completed	Good social and physical connections for our communities
Eastern Bays Flooding	Working to scope partners and develop working parties. Potentially working with University of Canterbury to take advantage of some work that has been done to look at mitigation options particularly in Okains Bay.	Ongoing	Good social and physical connections for our communities
Okains Bay Facility	Working with community members and stakeholders to understand needs and investigate solutions to the current facility.	Ongoing	Good social and physical connections for our communities

3.2 Community Funding Summary

3.2.1 Discretionary Response Fund - As at 19 November 2024 the Discretionary Response Fund unallocated balance for 2024/25 is $26,243. The Discretionary Response Fund summary as at 19 November 2024 is attached. (Attachment A)

3.3 Participation in and Contribution to Decision Making

3.3.1 Report back on other Activities contributing to Community Board Plan [for items not included in the above table but are included in Community Board Plan]

· Te Pātaka o Rākaihautū Banks Peninsula Community Board 2023-25 Community Board Plan was adopted by the Board at their meeting in 8 May 2023 and can be found online here.

· Progress on the Community Board Plan can be found online here.

3.3.2 Council Engagement and Consultation.

· Have your say – at the time of writing the report the following consultations were open within Te Pātaka o Rākaihautū Banks Peninsula.

	Submission Closing	Link
Draft Dog Control Bylaw and Policy 2024	15 December 2024	https://letstalk.ccc.govt.nz/dogs
Draft Trade Waste Bylaw 2025	12 January 2025	https://letstalk.ccc.govt.nz/tradewaste
Draft Parks and Reserves Bylaw 2025	15 December 2025	https://letstalk.ccc.govt.nz/parksbylaw

· A full list of open consultations can be found on the Council's Lets Talk website at https://letstalk.ccc.govt.nz/.

· Board Submissions – The Board have provided feedback and made submissions to:

· Coastal Hazards Draft Adaptation Plan - Whakaraupō Lyttelton Harbour and Koukourarata Port Levy (Attachment B).

· Ōtautahi Christchurch Future Transport Strategy (Attachment C).

· Feedback was provided to consideration into the Council submission to Ministry of Business, Innovation and Employment on Freedom Camping – Review of Transitional Period for Privately Owned Vehicles: The Board agreed that the transitional period should not be extended.

3.3.3 Start Work Notices - Various Start Work Notices have been sent to the Board throughout the month. All Board area and city-wide start work notices can be found at: https://ccc.govt.nz/transport/works.

3.3.4 Planned road works and closures - Planned road works and closures are indicated on the map at the Traffic Updates page at this link. Additionally, a Smartview of nearby road works and closures is available at the following link: https://smartview.ccc.govt.nz/travel/roads.

3.4 Governance Advice

3.4.1 Public Forum – The Board received the following Public and Open Forum presentations in November 2024:

· Coronation Library, Little River Wairewa.

· Freedom Camping – Compliance Costs.

· Akaroa & Bays Emergency Response Team Planning.

· Britomart Historic Reserve.

· Drummonds Wharf Name Change.

· Copper Wire Phone Service Retirement in Akaroa and Bays.

3.4.2 Board Information Sessions – the Board received the following briefings in October 2024:

· Smart Programme Update

· Takapūneke Reserve Development Plan

· Te Nukutai o Tapoa Naval Point Project Update.

· Development of a Local Alcohol Policy

· Akaroa Wharf, Drummonds Wharf & Dalys Wharf Project Update

· Ports Hills Nga Kohatu Whakarakaraka o Tamatea Pokai Whenua – Vision Document.

3.4.3 Site Visit – The Board made a site visit to Te Oka Reserve on 11 November 2024 with Regional Parks staff to see and learn about re-establishing Kōrure (Mottled Petrel). Although this project is ambitious, long-term and will be at times challenging, regional park staff are confident that they can build on their experience from successfully managing the Tītī colony at Stony Bay and have the skills and resources to re-establish a new population of mottled petrel on Te Pātaka o Rākaihautū Banks Peninsula.

4. Advice Provided to the Community Board Ngā Kupu Tohutohu ka hoatu ki te Poari Hapori

4.1 Roading Infrastructure Protection during logging operations – The Board at its 12 August 2024 meeting requested staff advice on what provisions are being made to protect the roading infrastructure during the proposed logging operations at the top of Council Hill Road. Staff have advised that the Council’s Asset Protection team have met with the logging contractor and have discussed the following:

· Work hours Monday – Friday 9am – 3pm, 8 loads per day until November.

· A phone at the bottom of the road to be used if individuals would like to go up through the worksite.

· Discussion was held with the contractor about protecting the water main for Little River Wairewa.

4.2 Graffiti Report – Te Pātaka o Rākaihautū Banks Peninsula Graffiti Snapshot Reports for October and November 2024 are attached. (Attachments D and E).

4.3 Customer Services Request Reports - providing an overview of the number of Customer Service Requests that have been received during November 2024 is attached. (Attachment F)

Snap Send Solve is the smartphone app the Council offers to help make reporting issues easy, and it is still possible to report issues online, by calling Council on 03 941 8999 or visiting one of the Council’s Service Centres.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Banks Peninsula Discretionary Response Fund Summary - November 2024	24/2091379	100
b ⇩	Submission - Coastal Hazards Draft Adaptation Plan - Banks Peninsula Community Board 13 November 2024	24/2048700	101
c ⇩	Submission - Ōtautahi Christchurch Future Transport Strategy - Te Pātaka o Rākaihautū Banks Peninsula Community Board 29 November 2024	24/2167608	104
d ⇩	Grafiti Snapshot Report - September 2024	24/2099927	106
e ⇩	Grafiti Snapshot Report - October 2024	24/2099929	108
f ⇩	Customer Services Request Report - November 2024	24/2179036	110

Signatories Ngā Kaiwaitohu

Authors

Liz Beaven - Community Board Advisor

Steffi Brightwell - Community Development Advisor

Linda Burkes - Banks Peninsula Governance Advisor

Jane Harrison - Community Development Advisor

Dane Moir - Community Development Advisor

Heather Spreckley - Support Officer

Jo Wells - Community Development Advisor

Andrea Wild - Community Development Advisor

Approved By

Penelope Goldstone - Manager Community Governance, Banks Peninsula

Matthew McLintock - Manager Community Governance Team

John Filsell - Head of Community Support and Partnerships

10. Te Ūaka Lyttelton Museum Update
Reference Te Tohutoro:	24/2092792
Responsible Officer(s) Te Pou Matua:	Jo Wells, Community Development Advisor
Accountable ELT Member Pouwhakarae:	Andrew Rutledge, Acting General Manager Citizens and Community

12. Te Pātaka o Rākaihautū Banks Peninsula Recess Committee 2024/25
Reference Te Tohutoro:	24/1546174
Responsible Officer(s) Te Pou Matua:	Liz Beaven, Community Board Advisor
Accountable ELT Member Pouwhakarae:	Andrew Rutledge, Acting General Manager Citizens and Community