Agenda of Waimāero Fendalton-Waimairi-Harewood Community Board

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Waimāero

Fendalton-Waimairi-Harewood Community Board

Open Minutes

Date: Monday 9 September 2024

Time: 4.30 pm

Venue: Boardroom, Fendalton Service Centre,
Corner Jeffreys and Clyde Roads, Fendalton

Present

Chairperson

Deputy Chairperson

Members

Jason Middlemiss

Bridget Williams

David Cartwright

Linda Chen (via audio/visual link)

James Gough (via audio/visual link)

Aaron Keown

Sam MacDonald

Nicola McCormick

Shirish Paranjape

Principal Advisor

Maryanne Lomax

Manager Community Governance, Fendalton-Waimairi-Harewood

Tel: 941 6730

Aidan Kimberley

Community Board Advisor

941 6566

aidan.kimberley@ccc.govt.nz

www.ccc.govt.nz

Part A Matters Requiring a Council Decision

Part B Reports for Information

Part C Decisions Under Delegation

Karakia Tīmatanga:

The agenda was dealt with in the following order.

1. Apologies Ngā Whakapāha

Part C

Community Board Resolved FWHB/2024/00058

That the apologies received from James Gough and Nicola McCormick for lateness be accepted.

David Cartwright/Shirish Paranjape Carried

2. Declarations of Interest Ngā Whakapuaki Aronga

Part B

Jason Middlemiss declared an interest in item 9. There were no declarations of interest recorded.

3. Confirmation of Previous Minutes Te Whakaāe o te hui o mua

Part C

Community Board Resolved FWHB/2024/00059

That the minutes of the Waimāero Fendalton-Waimairi-Harewood Community Board meeting held on Monday, 12 August 2024 be confirmed.

Jason Middlemiss/Aaron Keown Carried

4. Public Forum Te Huinga Whānui

Part B

4.1

Northwest Sports and Community Hub

Sam Watt and Richard Attwood spoke on behalf of the Northwest Sports and Community Hub to provide an update to the Board.

Attachments

a Northwest Sports and Community Hub Presentation

4.2 Charlotte Gavin

Charlotte Gavin spoke on behalf of the Belfast Residents’ Association regarding a request for a ‘Belfast’ district sign

The Board thanked Charlotte for her presentation and asked the Community Governance Team to work with Charlotte to further investigate the suggestion of a Belfast district sign.

Attachments

a Belfast District Sign Presentation

5. Deputations by Appointment Ngā Huinga Whakaritenga

Part B

There were no deputations by appointment.

6. Presentation of Petitions Ngā Pākikitanga

Part B

There was no presentation of petitions.

7. Roydvale Avenue - Proposed No Stopping Restrictions

Community Board Resolved FWHB/2024/00060

Part C

That the Waimāero Fendalton-Waimairi-Harewood Community Board:

1. Receives the information in the Roydvale Avenue - Proposed No Stopping Restrictions Report.

2. Notes that the decision in this report is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3. Revokes any previous resolutions pertaining to traffic controls made pursuant to any bylaw to the extent that they are in conflict with the parking or stopping restrictions described in resolution 4 below.

4. Approves, pursuant to Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017, that the stopping of vehicles be prohibited at all times on the east side of Roydvale Avenue, commencing at its intersection with Teesdale Street and extending in a northerly direction for a distance of 24 metres.

5. Approves that these resolutions take effect when parking signage and/or road markings that evidence the restrictions described in the staff report are in place (or removed in the case of revocations).

Aaron Keown/Nicola McCormick Carried

8. Wairakei Road / Stanleys Road - Proposed No Stopping Restrictions and Stop Control

Community Board Resolved FWHB/2024/00061

Part C

That the Waimāero Fendalton-Waimairi-Harewood Community Board:

1. Receives the information in the Wairakei Road / Stanleys Road - Proposed No Stopping Restrictions and Stop Control Report.

2. Notes that the decision in this report is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

4. Approves, pursuant to Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017, that the stopping of vehicles be prohibited at all times on the north side of Wairakei Road, commencing at its intersection with Stanleys Road and extending in a westerly direction for a distance of 37 metres.

5. Approves that in accordance with Section 4 and Section 10.2 of the Land Transport Rule: Traffic Control Devices 2004 that the southbound approach of Stanleys Road at its intersection with Wairakei Road be controlled by a Stop Control.

6. Approves that these resolutions take effect when parking signage and/or road marking that evidence the restrictions described in the staff report are in place (or removed in the case of revocations).

Aaron Keown/Shirish Paranjape Carried

9. Fendalton-Waimairi-Harewood 2024-25 Discretionary Response Fund Application - Canterbury Westland Kidsfirst Kindergartens - Cotswold

Community Board Resolved FWHB/2024/00062

Part C

That the Waimāero Fendalton-Waimairi-Harewood Community Board:

1. Receives the information in the Fendalton-Waimairi-Harewood 2024-25 Discretionary Response Fund Application - Canterbury Westland Kidsfirst Kindergartens - Cotswold, Report.

2. Notes that the decisions in this report are assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3. Approves a grant of $1,500 from its 2024-25 Discretionary Response Fund to Canterbury Westland Kidsfirst Kindergarten - Cotswold towards their physical play equipment.

Aaron Keown/David Cartwright Carried

10. Waimāero Fendalton-Waimairi-Harewood Summer with your Neighbours 2024-25

Community Board Resolved FWHB/2024/00063

Part C

That the Waimāero Fendalton-Waimairi-Harewood Community Board:

1. Receives the information in the Waimāero Fendalton-Waimairi-Harewood Summer with your Neighbours 2024-25 Report.

2. Notes that the decisions in this report are assessed at low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3. Allocate its 2024-25 Summer with your Neighbours as follows:

	Applicant	Activity	No. Attending	Staff recommendation
1	Gretchen Bruner	BBQ dinner	17	$43
2	Peter Boock	BBQ	50	$125
3	Joanna M Dodgshun	BBQ	42	$105
4	Lorraine Ellery	Street gathering and hangi	25	$63
5	Truus Dingemanse	Street BBQ	40	$100
6	Anna Woodham	Annual get together	50	$80
7	Vicki Smith	Street Christmas-themed party	100	$200
8	Lisa Wallace	BBQ	50	$125
9	Barbara-Ann Harper	Summer luncheon BBQ	50	$125
10	Zara Fraser	Christmas street party	60	$150
11	Kylie Phaup-Stephens	Summer (Christmas) get together	40	$100
12	Vilna Gough-Jones	Pizza in the park	50	$125
13	Marg O'Connell	Potluck lunch	42	$94
14	Diane Lattimore	Pre-Christmas gathering	25	$63
15	Atu Siwatibau	Neighbourhood BBQ	40	$100
16	Peter Evans	Street BBQ	31	$78
17	Peter Hosking	Afternoon tea	25	$63
18	Carolyn Coghlan	Street BBQ	90	$200
19	Gail Turner	Christmas gathering	30	$75
20	Chris Hooker	Street BBQ	25	$63
21	Liane Dixon	Picnic	50	$121
22	Tiffany Cavanaugh	Dunster Street Olympics	62	$155
23	David Nevin	Neighbourhood gathering	18	$45
24	Malcolm Falconer	BBQ	20	$50
25	Amanda Murray	BBQ	20	$50
26	Jing Yi Chin	Neighbourhood picnic / BBQ	80	$200
27	Teresa Barnes	Street BBQ	40	$100
28	Fendalton Park Croquet Club Inc	Twilight croquet	50	$125
29	Anglican Parish of Burnside-Harewood	Neighbourhood "light party"	Approx 150	$400

Bridget Williams/David Cartwright Carried

11. Waimāero Fendalton-Waimairi-Harewood Community Board Area Report - September 2024

Community Board Resolved FWHB/2024/00064

Part B

That the Waimāero Fendalton-Waimairi-Harewood Community Board:

1. Receives the information in the Waimāero Fendalton-Waimairi-Harewood Community Board Area Report - September 2024.

Bridget Williams/Jason Middlemiss Carried

12. Elected Members’ Information Exchange Te Whakawhiti Whakaaro o Te Kāhui Amorangi

Part B

Members exchanged information on matters of interest to the Board.

Karakia Whakamutunga:

Meeting concluded at 5pm.

CONFIRMED THIS 7^TH DAY OF OCTOBER 2024

Jason Middlemiss

Chairperson

7. Kahu Road Proposed No-Stopping Restrictions
Reference Te Tohutoro:	24/1063816
Responsible Officer(s) Te Pou Matua:	Gautham Praburam, Traffic Engineer
Accountable ELT Member Pouwhakarae:	Brent Smith, Acting General Manager City Infrastructure

1. Purpose and Origin of the Report Te Pūtake Pūrongo

1.1 The purpose of this report is for the Waimāero Fendalton-Waimari-Harewood Community Board to consider the approval of additional No Stopping restrictions on Kahu Road.

1.2 The report has been written in response to the safety concerns raised by a nearby resident.

1.3 The recommended option is to extend the existing No-Stopping restrictions on the northern side of Kahu Road, leaving space for one vehicle to park on street outside 9 Kahu Road.

2. Officer Recommendations Ngā Tūtohu

That the Waimāero Fendalton-Waimairi-Harewood Community Board:

1. Receives the information in the Kahu Road Proposed No-Stopping Restrictions Report.

2. Notes that the decision in this report is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

4. Approves, pursuant to Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017, that the stopping of vehicles be prohibited at all times:

a. On the north side of Kahu Road, commencing at its intersection with Straven Road and extending in a westerly direction for a distance of 60 metres as shown in Attachment A to the report in the agenda.

b. On the north side of Kahu Road, commencing at a point 73 meters west of its intersection with Straven Road and extending in a westerly direction for a distance of seven metres as shown in Attachment A to the report in the agenda.

3. Executive Summary Te Whakarāpopoto Matua

3.1 A resident raised safety concerns regarding the presence of parked vehicles near the inside of a horizontal curve on Kahu Road.

3.2 These parked vehicles were found to be encroaching into the adjacent cycle lane. They also obstructed the sight line of drivers exiting a residential driveway, thereby posing a safety risk due to the proximity of the horizontal curve.

3.3 Parking demand along Kahu Road is generally high due to the proximity of Christchurch Boys' High School and the Riccarton commercial area. On weekends the Christchurch Farmers Market at Riccarton House & Bush is also very popular.

3.4 The recommended option is to extend the existing No-Stopping restrictions on the northern side of Kahu Road, while preserving space for one on-street parking spot outside 9 Kahu Road.

3.5 The recommendations in this report will lead to a reduction in crash risk for road users by improving visibility and keeping the cycle lane free from any parked vehicles.

4. Background/Context Te Horopaki

4.1 Kahu Road is a minor arterial road that runs between Kotare Street and Totara Street in the west to Straven Road in the east. According to the latest traffic survey (September 2022), the average weekday traffic volume along Kahu Road is approximately 9,300 vehicles.

4.2 There is a horizontal curve on Kahu Road near its intersection with Titoki Street. The driveways of numbers 9, 11, 1-4/17, 19 and 19A Kahu Road are located in close proximity to this curve.

4.3 The Council received a complaint from a concerned resident regarding restricted visibility when exiting their driveway due to vehicles parking in front of 9 and 11 Kahu Road, which are near the curve in the road.

4.4 On-road cycle lanes can be seen on both sides of Kahu Road from its intersection with Straven Road and extending into Kotare Street. The eastbound cycle lane is marked with No-Stopping restrictions around the curve, which ends outside 11 Kahu Road. The restrictions continue from 5 Kahu Road up to the Straven Road intersection.

4.5 Between 11 Kahu Road and 5 Kahu Road, the eastbound cycle lane is set away from the kerb, creating on-street parking spaces for a few vehicles.

4.6 When vehicles park in this location, they not only inhibit visibility for driveway users, but also encroach into the cycle lane creating a safety issue for cyclists.

4.7 A proposal has been developed to extend the existing No-Stopping Restrictions between 11 Kahu Road and 5 Kahu Road, leaving space for one vehicle to park on-street at this location.

4.8 These restrictions will prevent any parked vehicles from encroaching into the cycle lane and also improve visibility for the users of the nearby driveway.

Options Considered Ngā Kōwhiringa Whaiwhakaaro

4.9 The following reasonably practicable options were considered and are assessed in this report:

4.9.1 Install additional no stopping restrictions.

4.9.2 Do Nothing.

4.10 The following options were considered but ruled out:

4.10.1 Remove all existing on street spaces between 11 Kahu Road and 5 Kahu Road: This was not progressed due to the following reasons:

· A vehicle legally parked at this location after the proposed restrictions are implemented is not expected to encroach into the adjacent cycle lane.

· The removal of all on-street parking spaces at this location was not found to be necessary to improve sightlines for the users of the nearby driveway.

· Generally high parking demand around this area.

Options Descriptions Ngā Kōwhiringa

4.11 Preferred Option: Install additional no stopping restrictions.

4.11.1 Option Description: Install additional no stopping restrictions on either side of the driveway of 9 Kahu Road as shown in Attachment A.

4.11.2 Option Advantages

· Prevents encroachment into the cycle lane by parked vehicles.

· Improves visibility for the users of the nearby driveway.

4.11.3 Option Disadvantages

· Removes approximately three on street parking spaces. However, it needs to be noted that vehicles parked at the locations where no stopping restrictions have been proposed currently encroach into the adjacent cycle lane.

4.12 Option 2: Do nothing.

4.12.1 Option Description: Do Nothing.

4.12.2 Option Advantages

· Does not remove any exiting on street parking spaces.

4.12.3 Option Disadvantages

· Does not address concerns about safety and visibility for cyclists and the users of the nearby driveway.

5. Financial Implications Ngā Hīraunga Rauemi

Capex/Opex Ngā Utu Whakahaere

	Recommended Option	Option 2 - <enter text>
Cost to prepare report (Traffic Operations staff budget)	$750	$750
Cost to Implement	$250 approximately	$0
Maintenance/Ongoing Costs	Covered by the existing maintenance contract	$0
Funding Source	Traffic Operations Team traffic signs and markings budget	$0

6. Considerations Ngā Whai Whakaaro

Risks and Mitigations Ngā Mōrearea me ngā Whakamātautau

6.1 None identified.

Legal Considerations Ngā Hīraunga ā-Ture

6.2 Statutory and/or delegated authority to undertake proposals in the report:

6.2.1 Part 1, Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017 provides Council with the authority to install parking or stopping restrictions by resolution.

6.2.2 The Community Boards have authority from the Council to exercise the delegations as set out in the Register of Delegations. The list of delegations for the Community Boards includes the resolution of stopping and traffic control devices.

6.2.3 The installation of any signs and/or markings associated with traffic control devices must comply with the Land Transport Rule: Traffic Control Devices 2004.

6.3 Other Legal Implications:

6.3.1 There is no other legal context, issue, or implication relevant to this decision.

6.3.2 This specific report has not been reviewed and approved by the Legal Services Unit however the report has been written using a general approach previously approved of by the Legal Services Unit, and the recommendations are consistent with the policy and legislative framework outlined in this report.

Strategy and Policy Considerations Te Whai Kaupapa here

6.4 The required decision:

6.4.1 Aligns with the Christchurch City Council’s Strategic Framework.

6.4.2 The recommendations in this report are consistent with the Christchurch Suburban Parking Policy.

6.4.3 The decisions in this report are assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy. The level of significance was determined by the low level of impact and low number of people affected by the recommended decision.

6.5 The community engagement and consultation outlined in this report reflect the assessment.

6.6 This report supports the Council's Long Term Plan (2024 - 2034):

6.7 Transport

6.7.1 Activity: Transport

· Level of Service: 10.5.1 Limit deaths and serious injury crashes per capita for cyclists and pedestrians - <= 12 crashes per 100,000 residents

Community Impacts and Views Ngā Mariu ā-Hāpori

6.8 Consultation documents were sent to the owners and tenants of three affected properties by mail drop.

6.9 One submission was received from an affected property owner who supported the proposal but expressed a preference for the no-stopping restrictions to be extended, eliminating all on-street parking between 11 Kahu Road and 5 Kahu Road.

6.10 As described in 0, a legally parked vehicle at this location after the proposed restrictions will not encroach into the adjacent cycle lane. Also, removal of all on-street parking is not necessary in order to improve sightlines for the users of the nearby driveway. Based on these considerations and the parking demand around this area, staff recommend progressing with the preferred option shown in Attachment A.

6.11 The decision affects the following Community Board area:

6.11.1 Waimāero Fendalton-Waimari-Harewood.

Impact on Mana Whenua Ngā Whai Take Mana Whenua

6.12 The decision does not involve a significant decision concerning ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Mana Whenua, their culture and traditions.

6.13 The decision does not involve a matter of interest to Mana Whenua and will not impact on our agreed partnership priorities with Ngā Papatipu Rūnanga.

6.14 The effects of this proposal upon Mana Whenua are expected to be insignificant as the proposal involves minor work within the existing carriageway.

Climate Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi

6.15 The proposal in this report is unlikely to contribute significantly to adaptation to the impacts of climate change or emissions reductions.

6.16 This is a minor proposal that is principally intended to address safety issues at this location. Due to the minor nature of the works, it is not expected to have any impact on climate change.

7. Next Steps Ngā Mahinga ā-muri

7.1 If approved, the No Stopping restrictions will be installed in the current financial year.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Kahu Road Proposed no stopping restrictions	24/1013077	16

In addition to the attached documents, the following background information is available:

Document Name – Location / File Link

Not applicable

Signatories Ngā Kaiwaitohu

Author

Gautham Praburam - Traffic Engineer

Approved By

Lachlan Beban - Principal Advisor Transportation Signals

Stephen Wright - Manager Operations (Transport)

8. Sunningvale Lane - Proposed time restricted parking and no stopping restrictions
Reference Te Tohutoro:	24/1621673
Responsible Officer(s) Te Pou Matua:	Gautham Praburam, Traffic Engineer
Accountable ELT Member Pouwhakarae:	Brent Smith, Acting General Manager City Infrastructure

1. Purpose and Origin of the Report Te Pūtake Pūrongo

1.1 For the Waimāero Fendalton-Waimairi-Harewood Community Board to approve time restricted parking along Sunningvale Lane, in addition to no stopping restrictions at the Sunningvale Lane/Gleneagles Terrace intersection.

1.2 The report has been written in response to multiple concerns raised by the residents of Sunningvale Lane regarding the lack of parking spaces for residents and visitors during the day and inappropriate parking behaviour during school pick up times.

2. Officer Recommendations Ngā Tūtohu

That the Waimāero Fendalton-Waimairi-Harewood Community Board:

1. Receives the information in the Sunningvale Lane - Proposed time restricted parking and no stopping restrictions Report.

2. Notes that the decision in this report is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

4. Approves, pursuant to Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017, that the stopping of vehicles be prohibited at all times:

a. On the western side of Gleneagles Terrace commencing at its intersection with Sunningvale Lane and extending in a north-easterly direction for a distance of 16 meters as shown in Attachment A to the report in the agenda.

b. On the western side of Gleneagles Terrace commencing at its intersection with Sunningvale Lane and extending in a south-westerly direction for a distance of ten meters as shown in Attachment A to the report in the agenda.

c. On the northern side of Sunningvale Lane commencing at its intersection with Gleneagles Terrace and extending in a westerly direction for a distance of 15 meters as shown in Attachment A to the report in the agenda.

d. On the southern side of Sunningvale Lane commencing at its intersection with Gleneagles Terrace and extending in a westerly direction for a distance of nine meters as shown in Attachment A to the report in the agenda.

5. Approves that, in accordance with Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017, the parking of vehicles be restricted to a maximum period of 120 minutes on the northeast side of Sunningvale Lane, commencing at a point 15 metres west of its intersection with Gleneagles Terrace and extending in a north-westerly direction for a distance of 75 metres as shown in Attachment A to the report in the agenda. This restriction is to apply Monday to Friday between the hours of 9.00am to 4.00pm only.

6. Approves that these resolutions take effect when parking signage and/or road markings that evidence the restrictions described in the staff report are in place (or removed in the case of revocations).

3. Executive Summary Te Whakarāpopoto Matua

3.1 Allenvale School, Burnside Primary School and Cobham Intermediate School can all be accessed via Sunningvale Lane.

3.2 It is understood that many vehicles belonging to the school community park on Sunningvale Lane during the day, resulting in all on-street parking spaces being occupied during school hours. Concerns were raised by several residents of Sunningvale Lane regarding the lack of parking spaces for their visitors during the day.

3.3 Parents use Sunningvale Lane to drop-off and pick-up their children. This leads to several instances of double-parking during school drop-off and pick-up times.

3.4 Vehicles were also observed to park very close the Sunningvale Lane/Gleneagles Terrace intersection.

3.5 The recommended option is to restrict parking along the eastern side of Sunningvale Lane to a maximum of 120 minutes from 9.00am to 4:00pm, Monday to Friday and install no stopping restrictions at the Sunningvale Lane/Gleneagles Terrace intersection as shown in Attachment A.

4. Background/Context Te Horopaki

4.1 Sunningvale Lane is a “No Exit” local street that extends from Gleneagles Terrace. It has a two-way configuration with a width of approximately 13.5 meters. On-street parking is currently unrestricted along Sunningvale Lane.

4.2 Allenvale School, Burnside Primary School and Cobham Intermediate School can all be accessed from the western end of Sunningvale Lane. Due to the proximity to these schools, it is understood that many staff members park on this street through the day. This high demand for parking results in all available on-street spaces being occupied during school hours.

4.3 Sunningvale Lane is also commonly used by parents to pick up their children after school. The lack of on-street parking spaces leads many parents to stop adjacent to parked vehicles, often resulting in double parking during school pick-up times.

4.4 This type of parking behaviour causes significant congestion, leading to unsafe manoeuvres like weaving between vehicles, which increases the risk of crashes. The high volume of pedestrian activity, particularly school children crossing the street, combined with reduced visibility due to double parking, further amplifies the safety risks to pedestrians.

4.5 Feedback from several residents of Sunningvale Lane has highlighted the insufficient availability of on-street parking for visitors, and the safety concerns related to poor parking behaviour.

4.6 Due to high parking demand, vehicles were frequently observed parking near the corner of Sunningvale Lane and Gleneagles Terrace. This area is often used by school children crossing Gleneagles Terrace. Vehicles parked at this corner can obstruct their sightlines and also make children less visible to drivers. Additionally, vehicles parked near the intersection can hinder the movement of other vehicles turning into or out of Sunningvale Lane. Thus, parking around this corner creates both safety risks and accessibility challenges.

4.7 Introducing time-restricted parking could increase the availability of on-street parking spaces during the day for residents and their visitors. It would also increase the turnover of available parking spaces allowing parents to park in safer locations and reducing the likelihood of double parking. This measure is expected to alleviate congestion during drop-off and pick-up times.

4.8 The recommended option is to implement a 120-minute parking restriction on the northern side of Sunningvale Lane, applicable from 9.00am to 4:00pm, Monday to Friday. The P120 restriction is more appropriate to meet the needs of the residents, as it will ensure parking availability for visitors and contractors who may require longer stays. Also, it will not allow all day parking and will likely free up some spaces for parents to legally wait during pick-up and drop-off times.

4.9 Additionally, it is proposed to install No Stopping restrictions at the Sunningvale Lane and Gleneagles Terrace intersection, as illustrated in Attachment A.

4.10 Policy 2 of the Christchurch Suburban Parking Policy (seen in Attachment B) outlines strategies for managing parking demand in suburban areas. In line with this policy, time restrictions can be applied to sections of a street on a case-by-case basis if on-street parking occupancy regularly exceeds 75% at peak times. The area around Sunningvale Lane is a residential zone. This proposal aims to manage parking around this location as per Policy 2.

4.11 If approved, the recommendations will be implemented within the current financial year (generally around four weeks after the contractor receives the request, but this is subject to other factors such as resourcing and prioritisation beyond Council’s control).

Options Considered Ngā Kōwhiringa Whaiwhakaaro

4.12 The following reasonably practicable options were considered and are assessed in this report:

4.12.1 Install P120 time restricted parking and no stopping restrictions as shown in Attachment A.

4.12.2 Do Nothing.

4.13 The following options were considered but were not developed further:

Restrict parking to 120 minutes on both sides of Sunningvale Lane

4.13.1 This option was considered due to the availability of off-street parking spaces within most properties along Sunningvale Lane. However, this option would remove all the remaining all-day parking. Further changes could be applied in future if needed.

Provide standard P120 restricted parking spaces

4.13.2 As the issues are during school hours on school days, there is no requirement to apply the restriction outside of these times.

Options Descriptions Ngā Kōwhiringa

4.14 Preferred Option: Install P120 time restricted parking and no stopping restrictions.

4.14.1 Option Description:

· Install P120 time restricted parking as shown in Attachment A. The restriction will only apply from Monday to Friday between the hours of 9.00am to 4.00pm.

· Install no stopping restrictions at the Sunningvale Lane/Gleneagles Terrace as shown in Attachment A.

4.14.2 Option Advantages

· Ensures that some on-street parking spaces remain for residents and visitors during the day.

· Reduces the instances of double parking and other inappropriate parking behaviour.

· Improves safety at the intersection of Sunningvale Lane/Gleneagles Terrace by installing no stopping restrictions.

4.14.3 Option Disadvantages

· Due to the proposed time restrictions, parking could be displaced to the neighbouring Gleneagles Terrace and/or Woodford Terrace. Based on current demand, both these streets would have the capacity to accommodate additional vehicles during the day.

4.15 Option 2: Do nothing.

4.15.1 Option Description: Do Nothing.

4.15.2 Option Advantages

· All unrestricted parking on Sunningvale Lane is retained.

· No risk of parking being displaced to neighbouring streets.

4.15.3 Option Disadvantages

· Does not address the concerns raised by residents about parking availability, safety and poor parking behaviour.

5. Financial Implications Ngā Hīraunga Rauemi

Capex/Opex Ngā Utu Whakahaere

	Recommended Option	Do Nothing
Cost to prepare report (Traffic Operations staff budget)	$900	$900
Cost to Implement	$1000 approximately	N/A
Maintenance/Ongoing Costs	Covered by the existing maintenance contract	N/A
Funding Source	Traffic Operations Team traffic signs and markings budget	N/A

6. Considerations Ngā Whai Whakaaro

Risks and Mitigations Ngā Mōrearea me ngā Whakamātautau

6.1 None identified.

Legal Considerations Ngā Hīraunga ā-Ture

6.2 Statutory and/or delegated authority to undertake proposals in the report:

6.2.1 Part 1, Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017 provides Council with the authority to install parking or stopping restrictions by resolution.

6.2.2 The Community Boards have delegated authority from the Council to exercise the delegations as set out in the Register of Delegations. The list of delegations for the Community Boards includes the resolution of stopping and traffic control devices.

6.2.3 The installation of any signs and/or markings associated with traffic control devices must comply with the Land Transport Rule: Traffic Control Devices 2004.

6.3 Other Legal Implications:

6.3.1 There is no other legal context, issue, or implication relevant to this decision.

Strategy and Policy Considerations Te Whai Kaupapa here

6.4 The required decision:

6.4.1 Aligns with the Christchurch City Council’s Strategic Framework.

6.4.2 The recommendations in this report are consistent with the Christchurch Suburban Parking Policy.

6.4.4 The community engagement and consultation outlined in this report reflect the assessment.

6.5 This report supports the Council's Long Term Plan (2024 - 2034):

6.6 Transport

6.6.1 Activity: Transport

· Level of Service: 10.3.3 Maintain customer satisfaction with the ease of use of Council on-street parking facilities - >=50%.

Community Impacts and Views Ngā Mariu ā-Hāpori

6.7 Letters outlining the proposal were delivered to all properties in Sunningvale Lane and nearby properties along Gleneagles Terrace and Woodford Terrace. E-mails regarding the proposal were sent to Allenvale School, Burnside Primary School and Cobham Intermediate School.

6.8 Ten responses were received:

6.8.1 Four responses were in support of the proposed restrictions. Some additional feedback provided included:

· Time restricted parking should also be provided along the southern side of Sunningvale Lane and in the neighbouring streets – Gleneagles Terrace and Woodford Terrace.

· No stopping restrictions are also needed at the Gleneagles Terrace/Woodford Terrace intersection.

6.8.2 Six responses (including one from a nearby school) expressed opposition to the proposed restrictions. Some of the primary reasons for opposition include:

· Concerns that parking will be displaced to neighbouring streets.

· The current parking and safety situation is acceptable, causing minimal inconvenience.

· The proposed No Stopping restrictions would reduce the available on-street parking, and vehicles currently parked in these areas do not seem to create significant issues given the existing traffic patterns and road layout.

· On-site parking does not adequately cater to the needs of the school.

6.9 On-site observations show that neighbouring streets (Gleneagles Terrace and Woodford Terrace) have the capacity to accommodate any additional parking that would be displaced from Sunningvale Lane.

6.10 The Team Leader Parking Compliance supports the preferred option.

6.11 The decision affects the following wards/Community Board areas:

6.11.1 Waimāero Fendalton-Waimairi-Harewood Community Board.

Impact on Mana Whenua Ngā Whai Take Mana Whenua

6.13 The decision does not involve a matter of interest to Mana Whenua and will not impact on our agreed partnership priorities with Ngā Papatipu Rūnanga.

Climate Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi

6.14 The proposal in this report is unlikely to contribute significantly to adaptation, to the impacts of climate change, or emissions reductions.

6.15 This is a minor proposal that is principally intended to address safety and accessibility issues at this location.

7. Next Steps Ngā Mahinga ā-muri

7.1 If approved, the No Stopping restrictions will be installed in the current financial year.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Sunningvale Lane - Proposed parking restrictions	24/1658711	24
b ⇩	Christchurch Suburban Parking Policy - Policy 2	24/1659612	25

In addition to the attached documents, the following background information is available:

Document Name – Location / File Link

Not applicable

Signatories Ngā Kaiwaitohu

Author

Gautham Praburam - Traffic Engineer

Approved By

Gemma Dioni - Principal Advisor Transportation Safety

Stephen Wright - Manager Operations (Transport)

9. Grant an Easement for Fibre Installation at Ryeland Reserve, Ilam
Reference Te Tohutoro:	24/1518631
Responsible Officer(s) Te Pou Matua:	Elizabeth Hoskins, Property Consultant
Accountable ELT Member Pouwhakarae:	Lynn McClelland, General Manager Corporate Services

1. Purpose and Origin of the Report Te Pūtake Pūrongo

1.1 The purpose of this report is to request the Community Board to exercise its delegation to approve an easement over land governed under Section 48(1) of the Reserves Act 1977.

1.2 The easement will be for Enable Networks Limited to provide fibre across Ryeland Reserve to the Kidsfirst kindergarten located at the rear.

1.3 The decision in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy. The level of significance was determined by considering the easement over the reserve will allow continued internet connectivity to the Lessee when copper is no longer available for use.

1.4 The Community Board holds the delegation to grant easements over reserve land pursuant to the Reserves Act 1977, subject to consent from the Minister of Conservation (delegated to the Council Chief Executive)

2. Officer Recommendations Ngā Tūtohu

That the Waimāero Fendalton-Waimairi-Harewood Community Board:

1. Receives the information in the Grant an Easement for Fibre Installation at Ryeland Reserve, Ilam Report.

2. Notes that the decision in this report is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3. Approves the installation of a fibre cable and subsequent granting of an easement in favour of Enable Networks Limited to convey utilities within the land described in the schedule and plan in the agenda report.

4. Resolves that approval is subject to Section 48(1) of the Reserves Act 1977 and is subject to the Minister of Conservation consent to the easement, as delegated to the Council Chief Executive under the Instrument of delegation for Territorial Authorities dated 12 June 2013. The Community Board approve the Chief Executive exercising their delegation in this regard.

5. Delegates authority to the Manager Property Consultancy to conclude negotiations and sign the easement document.

3. Executive Summary Te Whakarāpopoto Matua

3.1 Staff recommend granting the easement for services required to provide fibre across the recreation reserve to the Lessee, Kidsfirst.

3.2 The proposed location of the fibre will be from the street and along an existing asphalt path and fence line to the building behind. The use of copper will be redundant in the future hence the need for fibre.

3.3 Other options for internet connectivity to Kidsfirst were investigated by Kidsfirst and fibre was the preferred option to prove a reliable internet service for the business to operate efficiently.

3.4 This installation and easement will have minimal impact on the public and will not affect access to the reserve.

3.5 The city arborist has confirmed there will be no impact to the existing trees.

4. Background/Context Te Horopaki

4.1 Ryeland Reserve is a Recreation Reserve being Reserve 4753 comprising 3,943m2 on Record of Title 1103478

4.2 Kidsfirst kindergartens are a ‘not for profit’ entity and have been located in Ryeland Reserve since 1958.

4.3 Kidsfirst lease the land being part of the reserve and own the building and other improvements. Their business requires reliable and robust internet activity to function, which to date has been provided by a copper installation and wireless network.

4.4 Copper will be decommissioned, and a wireless network will not provide the acceptable level of connectivity for this business, hence the need for fibre to be installed to their building.

4.5 Access is from the street and through the recreation reserve to the Kidsfirst building located at the rear of the site. The process under section 48(1) of the Reserves Act 1977 is required to allow this fibre installation by way of an easement.

4.6 There is an expectation that Lessees on the reserve which are community groups or ‘not for profit’ entities will have the ability to be provided with utilities that support the functionality of that entity.

4.7 The aerial image below shows the location of the Reserve and clearly shows the kindergarten building at the rear.

Aerial view of a neighborhood

Description automatically generated

Fibre Cable Route from the street to the building.

Options Considered Ngā Kōwhiringa Whaiwhakaaro

4.8 The following reasonably practicable options were considered and are assessed in this report:

· Granting an easement to allow a fibre connection to Kidsfirst is the only reasonable and practical option.

The following options were considered but ruled out:

· Do not grant an easement and request Kidsfirst use other options for internet connectivity. Other options would not provide sufficient capability for the efficient use as an internet connection or be as cost effective as the fibre option.

Options Descriptions Ngā Kōwhiringa

4.9 Preferred Option: Grant an easement to allow fibre to be installed.

4.9.1 Option Advantages

· This will allow Kidsfirst a robust and reliable internet connection needed for their business to operate efficiently.

· Other options for internet connectivity were inferior or not practical in this location.

4.9.2 Option Disadvantages

· There are no disadvantages with this option.

Analysis Criteria Ngā Paearu Wetekina

4.10 Installation of fibre to the building through the proposed route in the reserve was the most practical, reasonable and cost-effective option.

5. Financial Implications Ngā Hīraunga Rauemi

Capex/Opex Ngā Utu Whakahaere

	Recommended Option
Cost to Implement	$2000-$3000 staff and legal costs
Maintenance/Ongoing Costs	Nil
Funding Source	Parks and Enable Networks Ltd
Funding Availability	Parks opex
Impact on Rates	Nil

6. Considerations Ngā Whai Whakaaro

Risks and Mitigations Ngā Mōrearea me ngā Whakamātautau

6.1 There are no risks in granting this easement to Enable Networks Limited. The utility will be managed under a business-as-usual approach by the operators and any access to install or maintain will require notification to the Council. The Council will be indemnified for any damage to the cable or conduit.

6.2 Should the Council need the cable to be relocated in the future this will be at the cost of Enable Networks Limited.

Legal Considerations Ngā Hīraunga ā-Ture

6.3 Statutory and/or delegated authority to undertake proposals in the report:

6.3.1 Section 48(1) of the Reserves Act 1977 states that the administering body of a reserve may grant easements over any part of the reserve.

6.3.2 Section 48(2) of the Reserves Act 1977 stipulates the administering body of a reserve must give public notice to the proposal to grant an easement, however s48(3) of the Act provides that subsection (2) will not apply in circumstances where the reserve is not likely to be materially amended or damaged and the rights of the public are not permanently affected. Section 48(3) applies in this case.

6.3.3 The Council in the Delegations register has given authority to grant easements on reserves to the Community Board subject to the Minister of Conservation approval (which is delegated to Council Chief Executive).

6.4 Other Legal Implications:

6.4.1 There are no other legal considerations with respect to this report.

6.4.2 The Council’s legal team will be drafting the easement document.

Strategy and Policy Considerations Te Whai Kaupapa here

6.5 The required decision:

6.5.1 Aligns with the Christchurch City Council’s Strategic Framework. The decision to grant this easement to Enable Networks Limited is consistent with Council’s Plans and Policies.

6.5.2 Is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy. The level of significance was determined by completing the level of significance and engagement assessment. There will be no impact on park users or access to the park and the cable will be underground.

6.5.3 The decision to grant an easement for installation of fibre is consistent with Council’s Plans and Policies.

6.6 This report supports the Council's Long Term Plan (2024 - 2034):

6.7 Parks, Heritage and Coastal Environment

6.7.1 Activity: Parks and Foreshore

· Level of Service: 6.8.10.1 Appropriate use and occupation of parks is facilitated - Processing of the application is started within ten working days of receiving application – 95%

Community Impacts and Views Ngā Mariu ā-Hāpori

6.8 Under Section 48(3) of the Reserves Act a public notice and any subsequent submissions was not required where the reserve is not likely to be materially amended or damaged and the rights of the public are not permanently affected. There will be no restriction regarding access or use of the Reserve by the public.

6.9 The decision affects the following Community Board areas:

6.10 Waimaero Fendalton-Waimairi-Harewood.

Impact on Mana Whenua Ngā Whai Take Mana Whenua

6.11 The decision does not involve a significant decision in relation to ancestral land, a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Mana Whenua, their culture, and traditions.

6.12 The decision is not a matter of interest to Mana Whenua and will not impact on our agreed partnership priorities with Ngā Papatipu Runanga.

6.13 This decision does not impact on Mana whenua as the location is not a site of significance nor does the granting of an easement impact on any culture or values.

Climate Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi

6.15 The proposals in this report are unlikely to contribute significantly to adaptation to the impacts of climate change or emissions reductions.

6.16 The granting of an easement is to allow the installation of a utility on Council owned land.

7. Next Steps Ngā Mahinga ā-muri

7.1 Following the decision to grant this easement we will seek Minister of Conservation approval then complete the documentation and processes required, prior to any works commencing on the reserve.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	2013 Minister of Conservation delegation	24/1535116	33
b ⇩	Excerpt Delegations register - Community Boards	24/1535117	43

In addition to the attached documents, the following background information is available:

Document Name – Location / File Link

Not applicable

Signatories Ngā Kaiwaitohu

Author

Elizabeth Hoskins - Property Consultant

Approved By

Angus Smith - Manager Property Consultancy

Kelly Hansen - Manager Parks Planning & Asset Management

Rupert Bool - Acting Head of Parks

10. 26R Glencullen Drive, Casebrook - Reserve Revocation and Sale
Reference Te Tohutoro:	24/1569225
Responsible Officer(s) Te Pou Matua:	Barry Woodland, Property Consultant; barry.woodland@ccc.govt.nz
Accountable ELT Member Pouwhakarae:	Lynn McClelland, General Manager Corporate Services

1. Purpose and Origin of the Report Te Pūtake Pūrongo

1.1 The purpose of this report is to recommend that the Community Board revoke the reserve status of the land at 26R Glencullen Drive.

1.2 The report will address the Department of Conservation’s requirement for Council staff to secure a formal resolution to revoke the reserve status which, in turn, will enable a prior resolution of Council to dispose of the land to be actioned.

2. Officer Recommendations Ngā Tūtohu

That the Waimāero Fendalton-Waimairi-Harewood Community Board:

1. Receives the information in the 26R Glencullen Drive, Casebrook - Reserve Revocation and Sale Report.

2. Notes that the decision in this report is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3. Approves, pursuant to section 24 of the Reserves Act 1977, the revocation of the reserve status of the land at 26R Glencullen Drive described as Lot 138 DP 78380, held in record of title CB45A/130 and having an area of 166m2:

a. Noting that public notification as prescribed by section 119 of the Reserves Act 1977 has been completed with no objections received, and;

b. Subject to the consent of the Minister of Conservation pursuant to section 24 of the Reserves Act 1977.

4. Delegate authority to the Property Consultancy Manager to manage and conclude all negotiations and transactions required to finalise the revocation process, the subsequent registration of a new fee simple title and sale of the property to an adjoining owner(s), in accordance with the Council’s Disposal of Council Property Policy 2000, if an agreement can be reached.

3. Executive Summary Te Whakarāpopoto Matua

3.1 The Council resolved to sell the Local Purpose (Utility) reserve at 26R Glencullen Drive, Casebrook as an outcome of the 2023-2024 Annual Plan process.

3.2 The revocation of the property’s reserve status is required to enable the sale.

3.3 To facilitate this, the Department of Conservation requires a formal resolution from Council confirming its approval to revoke the reserve status of the land pursuant to section 24 of the Reserves Act.

3.4 Public notification has been completed (with no objections received) and Manu Whenua have confirmed that they have no interest in the property.

3.5 This report recommends that the Community Board revoke the reserve status subject to securing the consent of the Minister of Conservation, which is delegated to the Chief Executive.

3.6 Completion of the revocation process will then enable the land to be sold.

4. Background/Context Te Horopaki

The Property

4.1 26R Glencullen Drive comprises a long narrow parcel of land described as Lot 138 DP 78380 and contained in Record of Title CB45A/130. It was originally vested in Council on subdivision as is held as a Local Purpose (Utility) Reserve subject to the Reserves Act 1977.

4.2 The location of the parcel, which has an area of around 166m2, is edged red in the plan below.

4.3 The parcel appears to have been a former public walkway. However, the link / pathway from Glencullen Drive to any other road or path no longer exists as a house (35 Sapphire Street) has been built on the residential lot adjacent to the subject land.

4.4 The land is zoned residential suburban.

4.5 The parcel currently has no current or planned future use. Its shape and size do not enable residential dwelling use other than amalgamation with the adjoining residential section(s). There are no Council or other utility services traversing the property.

Council Resolution to Sell the Property

4.6 At its 27 June 2023 meeting the Council declared the property surplus and suitable for disposal as an outcome of the 2023-2024 Annual Plan process (CAPL/2023/00028).

4.7 The sale of the property will promote more effective use of the land and safeguard against potential health and safety / CPTED (Crime Prevention through Environmental Design) issues arising from it currently being a narrow, unsupervised, cul-de-sac.

4.8 Revocation of the property’s reserve status is required to facilitate the sale process.

Revocation Process

4.9 The Community Board may resolve to commence the revocation procedures pursuant to Section 24 of the Reserves Act 1977. In that regard the Department of Conservation (DoC) require the following steps to be followed to satisfy and complete the revocation process:

4.9.1 Seek the commissioner’s approval to the proposed revocation under section 24 (2) (b) of the Reserves Act.

This approval has been confirmed by DoC.

4.9.2 Advertise the proposed revocation pursuant to section 24 (2) (b) of the Reserves Act 1977 and as prescribed by section 119 of that act.

A Public Notice was published in The Press on Saturday 25 May and Wednesday 29 May 2024 requiring any submissions / objections to be registered by Friday 28 June 2024. No submissions or objections were received.

4.9.3 Consult with the local Runanga.

This requirement has been satisfied. Council’s Treaty Relationship Team and MKT have confirmed that the land is not of interest to Manu Whenua or Tuahiwi.

4.9.4 Secure a specific resolution from the Community Board, acting on behalf of the Council, approving the revocation.

The satisfaction of this requirement is the purpose of this report.

4.9.5 Secure the consent of the Minister of Conservation pursuant to section 24 of the Reserves Act 1977.

This consent has been delegated to the Chief Executive whose approval will be sought once the Council has resolved to approve the reserve revocation.

Disposal Process

4.10 Once the reserve status has been revoked the land will be sold at a value assessed by an independent valuer appointed by the Council. The purchaser(s) will pay all valuation, staff, survey and legal costs associated with the transaction.

4.11 The rateable vale is currently $36,000.

4.12 The land is not subject to any offer-back obligations under section 40 of the Public Works Act 1981 (PWA) as the size and situation of the land is such that the only realistic purchasers are the adjacent residential occupiers.

4.13 It is noted that while one of the adjacent owners has expressed an interest in purchasing the land it will need to be offered to both adjoining owners in the first instance.

4.14 A condition of sale will restrict the use of the land to landscaping / greenspace and specifically exclude the construction of any permanent structures on the purchased land.

4.15 The purchaser(s) will be responsible for any valuation, survey, legal, staff and other incidental costs associated with the transaction.

4.16 A further condition of sale will require the land to be amalgamated with the purchaser(s) existing title.

Options Considered Ngā Kōwhiringa Whaiwhakaaro

4.17 The following reasonably practicable options were considered and are assessed in this report:

4.17.1 Do nothing.

4.17.2 Revoke the reserve status and retain the land.

4.17.3 Revoke the reserve status and sell the land in the open market.

4.17.4 Revoke the reserve status and sell the property to an adjoining owner(s).

4.18 The following options were considered but ruled out:

4.18.1 No other options were considered.

Options Descriptions Ngā Kōwhiringa

4.19 The following options were considered.

4.19.1 Option 1: (Preferred Option): revoke the reserve status and sell the property to an adjoining owner(s)

Advantages	Disadvantages
Council’s resolution to sell is satisfied	Essentially none
Council’s OPEX costs are removed	Potential issue if both adjoining owners wish to purchase the whole property
Potential CPTED issues removed
Sale proceeds to Council

4.19.2 Option 2: Revoke the reserve status and sell the land in the open market

This is not a practical option as the only realistic purchasers of the 166m2 cul-de-sac are the adjacent residential owner(s).

4.19.3 Option 3: Revoke the reserve status and retain the land

Advantages	Disadvantages
Council retains ownership (a questionable advantage)	Council incurs revocation costs, retains ongoing OPEX costs; no public use for the land
	Potential CPTED issues remain
	Council resolution to sell not satisfied

4.19.4 Option 4: Do nothing

Advantages	Disadvantages
There are no advantages in taking no action	Retained as reserve; no public use; Council retain OPEX costs; CPTED issues remain
	Council resolution to sell not satisfied

Analysis Criteria Ngā Paearu Wetekina

4.20 The analysis of options was relatively simplistic based on two principal criteria, namely: that revocation of the reserve status is required to enable the disposal process, and; the adjacent owners are the only practical potential purchasers of the property.

5. Financial Implications Ngā Hīraunga Rauemi

Capex/Opex Ngā Utu Whakahaere

	Recommended Option	Option 2 – Revoke/Market sale	Option 3 – Revoke/Retain	Option 4 – Do nothing
Cost to Implement	*Nil	*Nil	*Nil	Nil
Maintenance/OPEX	Nil (once sold)	Nil (once sold)	$2,000pa	$2,000pa
Funding Source	OPEX	OPEX	OPEX	OPEX
Funding Availability	Yes	Yes	No	No
Impact on Rates	Nil	Nil	Nil	Nil

*Revocation Costs – to be met by purchaser(s).

5.1 Councils finance team have not reviewed this report.

6. Considerations Ngā Whai Whakaaro

Risks and Mitigations Ngā Mōrearea me ngā Whakamātautau

6.1 There are no significant risks associated with the decision to revoke the reserve status and sell the land.

Legal Considerations Ngā Hīraunga ā-Ture

Statutory and/or delegated authority to undertake proposals in the report

6.2 Reserves Act 1977

6.2.1 The Department of Conservation has provided various delegations to Local Authorities to enable the more effective and efficient administration and management of the Reserves Act. However, they have not delegated any authority to Local Authorities regarding the revocation of a reserve.

6.2.2 As such Council, acting on a recommendation by the Community Board, may resolve to commence the revocation procedures pursuant to section 24 of the Reserves Act, the successful outcome of which is subject to:

· Public notification, and;

· The consent of the Minister of Conservation.

6.2.3 Should any objections to the public notice be received and remain unresolved these would need to be presented to Council and, if upheld, would precipitate the requirement for a Hearings Panel.

6.2.4 As the title of this portion of land was not derived from the Crown the requirement to offer the land back to the former owner under section 25 of the Reserves Act does not apply.

6.3 Local Government Act 2002

6.3.1 Section 76 requires the Council to identify its strategic assets and develop a significance and engagement policy in dealing with those assets. The Council’s Parks and reserves are considered strategic assets.

6.3.2 However, the Council can deal with those assets on an individual basis without triggering the significance and engagement policy requiring Special Consultative Procedures. In this case the decision to revoke the reserve status and sell the land meets this requirement.

6.4 Public Works Act 1981

6.4.1 As the land is a long, narrow and small (m2) parcel the recommendation from staff to the Chief Executive is that it would only be suitable to ‘offer-back’ the property to the adjoining owner(s) pursuant to section 40 noting that there has been a significant change in the character of the land since it was purchased as part of the original sub-division process.

6.5 Other Legal Implications:

6.5.1 There is no other legal context, issue, or implication relevant to this decision.

Strategy and Policy Considerations Te Whai Kaupapa here

6.6 The required decision:

6.6.1 Does align with the Christchurch City Council’s Strategic Framework. In a broad sense, , the revocation decision will facilitate the sale of the operationally redundant land and save ongoing maintenance cost (“Manage ratepayers’ money wisely”) and remove a potential CPTED issue thus improving the immediate living environment for the immediate neighbourhood (“liveable city”).

6.6.2 Is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy. The level of significance was determined by assessing the impact of the revocation of the reserve on the current and future use of the reserve. The reserve is no longer capable of being used as a link to any other road or path, currently presents a potential public safety issue and has no tangible future use. Its loss will not result in any appreciable loss of amenity or level of service to the public.

6.6.3 The decision is consistent with Council’s Plans and Policies as the disposal of the property is provided for within the 2023-24 Annual Plan .

6.6.4 The decision is consistent with the Council’s Disposal of Council Property Policy 2000 on the basis that there is a “clear reason” for dealing unilaterally with the adjoining owners as they are the only logical purchasers.

6.7 This report supports the Council's Long Term Plan (2024 - 2034):

6.8 Strategic Planning and Policy

6.8.1 Activity: City Growth and Property

· Level of Service: 13.4.10 Acquisition of property right projects, (e.g., easements, leases, and purchases) is delivered to agreed timeframes - At least 90% projects delivered to agreed timeframes per annum

Community Impacts and Views Ngā Mariu ā-Hāpori

6.9 The proposal to dispose of the property was consulted on with the wider community through the 2023-2024 Annual Plan process and precipitated the Council’s subsequent resolution to approve its sale (CAPL/2023/00028).

6.10 Locally, the land has no current public use and provides no access or walkway to any other road or path. The only persons directly affected by the proposed disposal are the two adjoining residential owners who will be offered the opportunity to purchase the land (or a part share) at market value.

6.11 The decision affects the following wards/Community Board areas:

6.11.1 Waimaero Fendalton-Waimairi-Harewood Community Board.

Impact on Mana Whenua Ngā Whai Take Mana Whenua

6.12 The decision does not involve a significant decision in relation to ancestral land, a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Mana Whenua, their culture, and traditions.

6.13 The decision does not involve a matter of interest to Mana Whenua and will not impact on our agreed partnership priorities with Ngā Papatipu Rūnanga.

6.14 Consultation with, and feedback from Manu Whenua, is as referred at 4.9.3.

Climate Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi

6.15 The decision in this report is unlikely to contribute significantly to adaption to the impacts of climate change or emissions reductions.

6.16 The report is seeking consent to revoke the reserve status and dispose of the land to the adjacent owner(s) who will use the land for landscaping / greenspace.

7. Next Steps Ngā Mahinga ā-muri

7.1 If the Council endorses the Officer Recommendations staff will complete the statutory revocation process, including securing the delegated consent of the Minister of Conservation, and then offer the property for sale to the adjoining owners at market value on an as is where is basis.

Attachments Ngā Tāpirihanga

There are no attachments to this report.

In addition to the attached documents, the following background information is available:

Document Name – Location / File Link

Not applicable

Signatories Ngā Kaiwaitohu

Author

Barry Woodland - Property Consultant

Approved By

Angus Smith - Manager Property Consultancy

Bruce Rendall - Head of Facilities & Property

11. Fendalton-Waimairi-Harewood 2024-25 Discretionary Response Fund Applications - Marist Albion Rugby Club Inc and Casebrook Intermediate School
Reference Te Tohutoro:	24/1662320
Responsible Officer(s) Te Pou Matua:	Lisa Gregory, Community Recreation Advisor lisa.gregory@ccc.govt.nz Natalie Dally, Community Development Advisor natalie.dally@ccc.govt.nz
Accountable ELT Member Pouwhakarae:	Nigel Cox, Acting General Manager Citizens and Community

1. Purpose and Origin of the Report Te Pūtake Pūrongo

1.1 The purpose of this report is for the Waimāero Fendalton-Waimairi-Harewood Community Board to consider applications for funding from its 2024-25 Discretionary Response Fund from the organisation listed below.

Funding Request Number	Organisation	Project Name	Amount Requested	Amount Recommended
00068383	Marist Albion Rugby Club Inc	Alterations to Club Changerooms at Edgar MacIntosh Park	$7,225	$2,000
00068386	Casebrook Intermediate School	Tōtaranui Kāhui Ako Cultural Festival	$2,700	$1,200

1.2 There is currently a balance of $82,999 remaining in the fund.

2. Officer Recommendations Ngā Tūtohu

That the Waimāero Fendalton-Waimairi-Harewood Community Board:

1. Approves a grant of $2,000 from its 2024-25 Discretionary Response Fund to the Marist Albion Rugby Club Inc towards Alterations to Club Changerooms at Edgar MacIntosh Park.

2. Approves a grant of $1,200 from its 2024-25 Discretionary Response Fund to Casebrook Intermediate School for the Tōtaranui Kāhui Ako Cultural Festival.

3. Key Points Ngā Take Matua

Strategic Alignment Te Rautaki Tīaroaro

3.1 The recommendations above are aligned with the Council's Strategic Framework and in particular the strategic priority, " Be an inclusive and equitable city". The projects also align with the Strengthening Communities Together Strategy and Physical Recreation and Sport Strategy.

3.2 The recommendations are consistent with the Strengthening Communities Together Strategy.

Decision Making Authority Te Mana Whakatau

3.3 The Community Board has the delegated authority to determine the allocation of the Discretionary Response Fund for each community.

3.3.1 Allocations must be consistent with any Council-adopted policies, standards or criteria.

3.3.2 The Fund does not cover:

· Legal or environmental court challenges against the Council, Council Controlled Organisations, or Community Board decisions.

· Projects or initiatives that change the scope of a Council project or lead to ongoing operational costs to the Council (though Community Boards can recommend to the Council that it consider a grant for this purpose).

Assessment of Significance and Engagement Te Aromatawai Whakahirahira

3.4 The decisions in this report are assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3.5 The significance level was determined by the number of people affected and/or with an interest.

3.6 Due to the assessment of low significance, no further community engagement and consultation is required.

Discussion Kōrerorero

3.7 At the time of writing, the balance of the 2024-25 Discretionary Response Fund is:

Total Budget 2024/25	Granted To Date	Available for allocation	Balance If Staff Recommendations adopted
$143,499	$60,500	$82,999	$79,799

3.8 Based on the current Discretionary Response Fund criteria, the applications above are eligible for funding.

3.9 The attached Decision Matrixes provides detailed information for the applications. This includes organisational details, project details, financial information, and a staff assessment.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Fendalton-Waimairi-Harewood Community Board 2024-25 Discretionary Response Fund Decision Matrixes - Marist Albion Rugby Club Inc and Casebrook Intermediate School	24/1667536	55

Signatories Ngā Kaiwaitohu

Authors

Lisa Gregory - Community Recreation Advisor

Natalie Dally - Community Development Advisor

Approved By

Matthew McLintock - Manager Community Governance Team

12. Waimāero Fendalton-Waimairi-Harewood Community Board Area Report - October 2024
Reference Te Tohutoro:	24/1657330
Responsible Officer(s) Te Pou Matua:	Maryanne Lomax, Community Governance Manager, maryanne.lomax@ccc.govt.nz
Accountable ELT Member Pouwhakarae:	Nigel Cox, Acting General Manager Citizens and Community

1. Purpose of Origin of the Report Te Pūtake Pūrongo

1.1 This report provides the Board with an overview of initiatives and issues current within the Community Board area.

1.2 This report is staff-generated monthly.

2. Officer Recommendations Ngā Tūtohu

That the Waimāero Fendalton-Waimairi-Harewood Community Board:

1. Receives the information in the Waimāero Fendalton-Waimairi-Harewood Community Board Area Report - October 2024.

3. Community Support, Governance and Partnership Activity

3.1 Community Governance Projects

3.1.1 Spring Edition of the Bryndwr Banter is Now Available

We’re excited to announce that the Spring edition of the Bryndwr Banter has been delivered to nearly 3,500 homes across Bryndwr.

The Banter is a collaborative community project, produced and delivered by local groups, organisations, and Christchurch City Council.

Enjoy the latest edition by clicking here.

3.1.2 Belfast Meetings

On Wednesday 28 August 2024 the Belfast Community Network held their AGM at their offices at Sheldon Park with around 20 people attending. Their newly revised constitution, to get in line with the Incorporated Societies Act change requirements by April 2026, was presented and approved by the meeting.

There was also an update on the great climate change responses the organisation is making and annual reports and confirmation of those standing to be part of the governance side of things.

After the AGM lovely refreshments were provided and we all gathered around sharing projects and ideas and congratulating the team on another successful year. Part of the discussions were around the transitioning of students from Belfast School to Papanui High School and how the Belfast Community Network and Council could support this.

Also discussed was the school’s playground (or lack of) and Council staff will be having a follow up meeting with the principals to see how we can look at a collaborative approach and options for this, given how it connects to the popular community used Sheldon Park.

Also on 28 August 2024, the Belfast Area Residents Association meeting was held at 7pm at the Belfast Rugby Clubrooms with approximately 40 people attending. This was the first public meeting for the group since coming out of recess.

The meeting started with the introduction of the current members and their roles, a brief history of the organisation, showing the Facebook and website pages and an update on the seven current projects and or issues they are working on. These include cycleways, roading, fly tipping, a sign for Belfast, heritage projects and a response to burnout activity in the area.

The remainder of the meeting had a connectivity and safety focus with the Christchurch North Community Patrol and NZ Police - Community Policing team sharing what they do and AFT services showing and talking about security cameras. The Fendalton-Waimairi-Harewood Safety Foldout was also handed out.

The AGM of the group will be held in May of next year. This was a great start to reconnecting with and supporting the Belfast community. Congratulations to Charlotte Gavin and the team.

3.1.3 How Do You Like to Play?

As part of the pre-engagement process for developing the Council's Play Space Network Plan, the Fendalton-Waimairi-Harewood team has been actively supporting the Council's project group in gathering community feedback on play spaces within Council parks. These include playgrounds, outdoor fitness equipment, ball courts, green spaces, skate and scooter parks, bicycle skill areas, water play areas, and natural spaces.

On Friday, 23 August 2024, Community Development Advisor Karen Boag supported Louise Van Tongeren, the Council's Active Recreation Advisor, to run a workshop at Burnside Primary School. Around 90 students, ranging from new entrants (5 year olds) to Year 6 (10 year olds), participated in an interactive session designed to capture their insights on play spaces.

Key insights from the discussions include:

· Older children supported younger ones during the workshop, helping them express their ideas.

· About 75% of the children visit playgrounds regularly, mostly close to home, with 50% also travelling to other play spaces like Burwood Forest, New Brighton, Margaret Mahy, and Bishopdale Park.

· Children enjoy challenging and thrilling play spaces, with 90% favouring natural play areas.

· Barriers to play include crowded spaces, overflowing bins, untied dogs, weather conditions, parents being busy, parental concerns, lack of clean water fountains, and teenagers vaping nearby.

· Some play spaces were described as "boring" and not challenging enough, especially those aimed at younger children.

· Less than 10% of students currently use skate/scooter parks, though many showed interest in trying them. Over half enjoyed pump tracks and bike jumps.

· Popular requests included more challenging playgrounds, water play areas, bike facilities, and skate/scooter parks, alongside areas for creative play and socialising.

Themes from the creative workshop included nature play (climbing trees, logs, plants), more adventurous equipment (high swings, slides, hamster wheels), photo opportunities, bright colours, informal sports (handball, basketball), and imaginative play spaces (huts and adventure games). There was also a strong interest in biking-related activities and more spaces for informal sports.

At the other end of the age spectrum, on Tuesday, 17 September 2024, Karen joined Jacqui Miller from the Council’s engagement team, Adam Gard'ner from Sport Canterbury, and volunteers from the Avonhead Community Trust to gather feedback from the over-50s. After an Active Avonhead keep-fit class, more than 20 participants stayed to share their thoughts over tea and coffee, providing valuable input on how play and recreation spaces serve them.

Key insights from the discussions include:

· Parks and play spaces are highly valued for opportunities to connect with others and with nature, as well as for staying fit and healthy.

· Participants mentioned enjoying local parks such as Avonhead Park and Crosbie Park, as well as scenic spots like the Botanic Gardens, Hagley Park, and natural features in Victoria Park, Halswell Quarry, and the Adventure Park.

· Playgrounds are fantastic places to take grandchildren, especially when they offer activities that can be enjoyed together, like disc golf, and when there is sheltered seating available.

· Barriers to using Christchurch’s play spaces include busy roads that are difficult to cross, a lack of sheltered seating, insufficient toilet facilities, and limited accessible pathways and equipment.

This valuable feedback will help shape the draft Play Space Network Plan. The goal of this initiative is to ensure that future play spaces meet the needs of all ages, creating enjoyable and accessible recreational opportunities for everyone in the community.

3.2 Community Funding Summary

3.2.1 A status report on the Board's 2024-25 Discretionary Response Fund and Youth Development Fund as at 18 September 2024 is attached (refer to Attachment A).

3.2.2 Youth Development Fund

Two applications have been approved under the Community Governance Manager's delegation:

- Katelyn Gee (Hillary Challenge National Final) - $150

- Avonhead Primary School (NZ Chess Federation National Interschool Tournament) - $200

3.2.3 Playground Completion Brings Joy to Rangatahi and Tamariki in Bryndwr

The much-anticipated playground at St Aidan's is nearing completion, with just a concrete pad for the table and some signage left to finalise. This three-year project, which began with the removal of an old, unsafe playground, has stayed on budget.

Already, the area has become a lively hub, with rangatahi and tamariki eagerly using the playground as soon as the safety fence came down. The community's response has been overwhelmingly positive, with locals excited about the safe and welcoming space. The project has also brought neighbours together, including a successful working bee where 10 volunteers from the community helped spread bark.

As part of the project, a plaque from the Women’s Division of Federated Farmers (WDFF), commemorating Queen Elizabeth II’s coronation in 1953, has been rediscovered and remounted near the original cherry blossom tree planted at that time.

The new playground will be a lasting asset for the community, providing a vibrant and inviting space for families and children to enjoy.

Tim Stevenson, the project manager from St Aidan's, would like to thank the Board for their contribution from the Better Off Funding, which played a crucial role in getting this project off the ground.

3.2.4 Russley Playcentre Playground Project Update

Russley Playcentre recently completed a project to replace ageing playground equipment, funded in part by the Waimāero Fendalton-Waimairi-Harewood Community Board's Discretionary Response Fund. The project aimed to address safety concerns with the old equipment and provide more accessible, age-appropriate play options for tamariki of all ages.

With the grant, Russley Playcentre purchased lower Tredsafe boxes and interlocking planks that can be configured in various ways, making the playground suitable for children from early crawlers to five year olds.

Parents have expressed their appreciation for the new equipment, noting how much safer they feel knowing their younger children are playing on equipment that is only 50cm high, rather than the previous 1.2m structures.

This project has significantly improved the play experience at Russley Playcentre, ensuring that all ages can play and explore safely. The Centre remains a vital resource for the community, fostering a sense of inclusion and belonging among children and their families. The Russley Playcentre would like to extend their sincere thanks to the Community Board for their continued support in enhancing safe, accessible play spaces for tamariki in the area.

3.3 Participation in and Contribution to Decision Making

3.3.1 Report back on other Activities contributing to Community Board Plan

· A progress report on the Community Board Plan was provided to the Board at their 6 May 2024 meeting. Next report will be completed in December 2024.

3.3.2 Council Engagement and Consultation

· There are currently no projects out for consultation impacting on the Fendalton-Waimairi-Harewood Board area.

4. Advice Provided to the Community Board Ngā Kupu Tohutohu ka hoatu ki te Poari Hapori

4.1 Customer Service Request Report - Hybris monthly report for August 2024 attached, providing an overview of the number of Customer Service Requests that have been received, including the types of requests being received and a breakdown of how they are being reported (refer to Attachment B).

4.2 Fendalton-Waimairi-Harewood Graffiti Snapshot - August 2024 (refer to Attachment C)

4.3 SWN - Harewood Road Rail Crossing Upgrade (circulated 23 August 2024)

4.4 SWN - Roto Kohatu Reserve – new entrance development (circulated 30 August 2024)

4.5 SWN - Waimairi Stream (Fendalton Park) - waterway banks stabilisation (circulated 6 September 2024)

4.6 SWN - Installation of stormwater pipe on Greers Road - night works (circulated 17 September 2024)

4.7 Memo - Parking infringement fees to increase (circulated 10 September 2024)

4.8 Memo - Street naming - Historical provenance (circulated 13 September 2024)

4.9 Memo – Greers Langdons Traffic Lights Construction Update (circulated 17 September 2024)

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Board Funding Update - October 2024	24/1657996	63
b ⇩	Fendalton-Waimairi-Harewood Hybris Ticket Report - August 2024	24/1659016	64
c ⇩	Fendalton-Waimairi-Harewood Graffiti Snapshot - August 2024	24/1659030	65

Signatories Ngā Kaiwaitohu

Author

Maryanne Lomax - Manager Community Governance, Fendalton-Waimairi-Harewood

Approved By

Matthew McLintock - Manager Community Governance Team

John Filsell - Head of Community Support and Partnerships