Agenda of Waihoro Spreydon-Cashmere-Heathcote Community Board

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Waihoro

Spreydon-Cashmere-Heathcote Community Board

Open Minutes

Date: Thursday 1 August 2024

Time: 4:00 pm

Venue: Boardroom, Beckenham Service Centre,
66 Colombo Street, Beckenham

Present

Chairperson

Deputy Chairperson

Members

Callum Ward

Keir Leslie

Melanie Coker

Will Hall

Roy Kenneally

Tim Lindley

Lee Sampson

Tim Scandrett

Sara Templeton

Principal Advisor

Jess Garrett

Manager Community Governance, Spreydon-Cashmere-Heathcote

Tel: 941 6289

Sree Nair

Community Governance Advisor

941 5573

Sreerenjini.Nair@ccc.govt.nz

www.ccc.govt.nz

Part A Matters Requiring a Council Decision

Part B Reports for Information

Part C Decisions Under Delegation

Karakia Tīmatanga: All together

Waiata: The Board sang a waiata to open the meeting.

The agenda was dealt with in the following order.

1. Apologies Ngā Whakapāha

Part C

Community Board Resolved SCBCC/2024/00059

That the apology for lateness received from Lee Sampson be accepted.

Keir Leslie/Callum Ward Carried

2. Declarations of Interest Ngā Whakapuaki Aronga

Part B

Melanie Coker declared an interest in Item 7 (Summit Road Society Inc.).

Tim Lindley declared an interest in Item 7 (Ōpāwaho Heathcote River Network Incorporated).

Roy Keneally declared an interest in Item 7 (Cross Over Trust and Rowley Community Centre).

Keir Leslie declared an interest in item 9 (Beckenham neighbourhood association).

3. Confirmation of Previous Minutes Te Whakaāe o te hui o mua

Part C

Community Board Resolved SCBCC/2024/00060

That the minutes of the Waihoro Spreydon-Cashmere-Heathcote Community Board meeting held on Thursday, 11 July 2024 be confirmed.

Callum Ward/Tim Scandrett Carried

4. Public Forum Te Huinga Whānui

Part B

There were no public forum presentations.

Lee Sampson and Sara Templeton arrived at 4.03 pm.

5. Deputations by Appointment Ngā Huinga Whakaritenga

Part B

There were no deputations by appointment.

6. Presentation of Petitions Ngā Pākikitanga

Part B

There was no presentation of petitions.

Resolution to Exclude the Public

Secretarial Note: The board received correspondence pertaining to item 7. The consideration of this correspondence was in a Public Excluded part of the meeting to protect the privacy of natural persons.

Community Board Resolved SCBCC/2024/00061

That at 4.06 pm the resolution to exclude the public be adopted.

Callum Ward/Tim Lindley Carried

The public were re-admitted to the meeting at 4.21 pm.

The meeting adjourned at 5.19 pm.

The meeting reconvened at 5.28 pm.

7. Waihoro Spreydon-Cashmere-Heathcote 2024/25 Strengthening Communities Fund Report

Community Board Comment

Secretarial note – Staff tabled updated recommendations regarding the funding for Champ Nation The recommendation was changed to decline the funding, due to insufficient information being provided by the applicant. This recommendation was accepted by the board as reflected in the board decision.

The recommendations were moved by Callum Ward with the exception that the Spreydon Youth Community Trust application be declined. This was seconded by Tim Scandrett.

The board worked through the officer recommendations and made amendments to the recommended allocations, with the approval of the mover and seconder.

The board added resolutions 6 and 7 with the agreement of the mover and seconder.

The motion was put and carried unanimously.

Officer Recommendations Ngā Tūtohu

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1. Receives the information in the Waihoro Spreydon-Cashmere-Heathcote 2024/25 Strengthening Communities Fund Report.

2. Notes that the decisions in this report are assessed at low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3. Approves the 2024-25 Strengthening Communities Fund grants outlined in the following schedule:

No	Organisation Name	Project	Recommendation

67226	Ōpāwaho Heathcote River Network Incorporated	Contribution to the OHRN's core operating & project costs (80% SCH / 20% CBL)	That the Waihoro Spreydon-Cashmere-Heathcote Community Board approves a grant of $17,480 from its 2024-25 Strengthening Communities Fund to the Ōpāwaho Heathcote River Network Incorporated towards operational costs.
67147	Christchurch South Community Patrol Incorporated	Funds to cover patrol expenses	That the Waihoro Spreydon-Cashmere-Heathcote Community Board approves a grant of $6,181 from its 2024-25 Strengthening Communities Fund to the Christchurch South Community Patrol towards operational costs.
67485	Heathcote Valley Community Association Incorporated	Community Wellbeing & Resilience	That the Waihoro Spreydon-Cashmere-Heathcote Community Board approves a grant of $18,000 from its 2024-25 Strengthening Communities Fund to the Heathcote Valley Community Association Incorporated towards wages for the Community Centre Activator and the Community Connector.
67619	Summit Road Society Inc	Predator Free Port Hills	That the Waihoro Spreydon-Cashmere-Heathcote Community Board approves a grant of $18,000 from its 2024-25 Strengthening Communities Fund to the Summit Road Society Incorporated towards the operational costs of the Community Trapping Programme.
67221	Barrington United Bowling Club Inc	Greenskeeper and Insurance Project	That the Waihoro Spreydon-Cashmere-Heathcote Community Board approves a grant of $3,400 from its 2024-25 Strengthening Communities Fund to the Barrington United Bowling Club Incorporated towards Greenkeeper wages and insurance costs.
67834	Carlton/Redcliffs Hockey Club Incorporated	Playing Hockey - purchase of balls (65% SCH / 35% CBL)	That the Waihoro Spreydon-Cashmere-Heathcote Community Board approves a grant of $1,000 from its 2024-25 Strengthening Communities Fund to the Carlton/Redcliffs Hockey Club Incorporated towards hockey balls.
67655	Champ Nation Youth Academy Incorporated	Champ Nation Youth Academy	That the Waihoro Spreydon-Cashmere-Heathcote Community Board approves a grant of $3,000 from its 2024-25 Strengthening Communities Fund to the Champ Nation Youth Academy Incorporated towards salary/wages for rangatahi Youth Boxing Programme.
67234	Christchurch South Community Gardens Trust	Christchurch South Community Gardens Trust	That the Waihoro Spreydon-Cashmere-Heathcote Community Board approves a grant of $18,000 from its 2024-25 Strengthening Communities Fund to the Christchurch South Community Garden Trust towards the costs associated with wages, operational costs and equipment.
67591	Cross Over Trust	Cross Over Trust	That the Waihoro Spreydon-Cashmere-Heathcote Community Board approves a grant of $55,000 from its 2024-25 Strengthening Communities Fund to the Cross Over Trust towards the costs associated with wages and equipment costs.
67627	Ferrymead Bays Football Club Inc.	Salary for Community Development Manager	That the Waihoro Spreydon-Cashmere-Heathcote Community Board approves a grant of $4,000 from its 2024-25 Strengthening Communities Fund to the Ferrymead Bays Football Club Incorporated towards salary/wages.
67790	Halswell Menzshed Trust	Wages (Split HHR 80% / SCH 20%)	That the Waihoro Spreydon Cashmere Heathcote Community Board approves a grant of $1,500 from its 2024-25 Strengthening Communities Fund to the Halswell Menzshed Trust for Shed Manager Wages
67171	Heathcote Cricket Club Inc.	Junior Community Cricket	That the Waihoro Spreydon-Cashmere-Heathcote Community Board approves a grant of $4,000 from its 2024-25 Strengthening Communities Fund to the Heathcote Cricket Club Incorporated towards wages/salary and equipment.
67404	Kāwai Rangatahi Trust (formerly Strengthening Linwood Youth Trust)	Youth Work at Opawa School	That the Waihoro Spreydon-Cashmere-Heathcote Community Board approves a grant of $5,000 from its 2024-25 Strengthening Communities Fund to the Kāwai Rangatahi towards Youth Development Worker salary at Te Kura o Ōpāwaho/Opawa School.
67281	Kereru Sports & Cultural Club Inc	Administration and Insurance	That the Waihoro Spreydon-Cashmere-Heathcote Community Board approves a grant of $6,000 from its 2024-25 Strengthening Communities Fund to the Kereru Sports & Cultural Club Incorporated for $3,000 towards Insurance costs and $3,000 towards wages/salary.
67513	Manuka Cottage Addington Community House Incorporated	Manuka Cottage ACHI operations	That the Waihoro Spreydon-Cashmere-Heathcote Community Board approves a grant of $50,000 from its 2024-25 Strengthening Communities Fund to the Manuka Cottage Addington Community House Incorporated towards the costs associated with wages and operational costs (excluding travel expenses).
67620	Mt Pleasant Memorial Community Centre and Residents' Association Incorporated	Staff Capacity and Community Development	That the Waihoro Spreydon-Cashmere-Heathcote Community Board approve a grant of $11,000 from its 2024-25 Strengthening Communities Fund to the Mount Pleasant Memorial Community Centre and Residents Association Incorporated towards wages.
67647	Opawaho Trust	Waltham Youth Mentoring Programme	That the Waihoro Spreydon-Cashmere-Heathcote Community Board approves a grant of $12,750 from its 2024-25 Strengthening Communities Fund to the Opawaho Trust towards the costs associated with youth worker wages.
67788	Papuni Boxing Ōtautahi Trust	Papuni Boxing Ōtautahi Tamariki Rangatahi & Kotiro Programs (Split HHR 70% / SCH 30%)	That the Waihoro Spreydon-Cashmere-Heathcote Community Board approves a grant of $6,000 from its 2024-25 Strengthening Communities Fund to the Papuni Boxing Ōtautahi Trust towards Rangatahi & Kotiro Programmes.
67638	Pioneer Basketball Club Incorporated	Volunteer Recognition and Panthers Inclusion Program (75% SCH / 25% HHR)	That the Waihoro Spreydon-Cashmere-Heathcote Community Board approves a grant of $17,000 from its 2024-25 Strengthening Communities Fund to the Pioneer Basketball Club Incorporated towards salary/wages, volunteer recognition, registration fees and venue hire.
67377	Project Esther Trust	Staff Wages for operational cost 2025	That the Waihoro Spreydon-Cashmere-Heathcote Community Board approves a grant of $26,000 from its 2024-25 Strengthening Communities Fund to the Project Esther Trust towards the costs associated with wages.
67504	Redcliffs Mt Pleasant Bowling Club Incorporated	Resource to provide a Clubrooms Operations Coordinator	That the Waihoro Spreydon-Cashmere-Heathcote Community Board approves a grant of $7,000 from its 2024-25 Strengthening Communities Fund to the Redcliffs Mt Pleasant Bowling Club towards salary/wages.
67097	Rowley Community Centre (Formerly Rowley Resource Centre)	Rowley Community Centre Project & Development	That the Waihoro Spreydon-Cashmere-Heathcote Community Board approves a grant of $38,000 from its 2024-25 Strengthening Communities Fund to the Rowley Community Centre towards the costs associated with salaries, wages and Hoon Hay Fiesta Co-ordinator contract hours.
67225	Shoreline Youth Trust	Fuse Youth Centre	That the Waihoro Spreydon-Cashmere-Heathcote Community Board approves a grant of $16,000 from its 2024-25 Strengthening Communities Fund to Shoreline Youth Trust towards wages and operational costs excluding travel costs.
67318	Social Service Council of the Diocese of Christchurch	Family Community Development Worker in Sydenham and in Addington	That the Waihoro Spreydon-Cashmere-Heathcote Community Board approves a grant of $15,000 from its 2024-25 Strengthening Communities Fund to the Social Service Council of the Diocese of Christchurch towards the costs associated with wages Family Community Development Worker in Sydenham.
67592	Spreydon Youth Community Trust (SYCT)	24-7 Youth Worker Salaries (Split SCH 75% / HHR 25%)	That the Waihoro Spreydon-Cashmere-Heathcote Community Board approves a grant of $16,000 from its 2024-25 Strengthening Communities Fund to the Spreydon Youth Community Trust towards the costs associated with wages.
67261	Sumner Bays Union Trust	Sumner Bays Union Trust Community Programmes	That the Waihoro Spreydon-Cashmere-Heathcote Community Board approves a grant of $8,000 from its 2024-25 Strengthening Communities Fund to Sumner Bays Union Trust towards operational costs including wages for the Community Coordinator and the Silver Band Conductor.
67699	Te Whare Roopu o Oterepo - Waltham Community Cottage	Waltham Community Cottage	That the Waihoro Spreydon-Cashmere-Heathcote Community Board approves a grant of $55,000 from its 2024-25 Strengthening Communities Fund to Te Whare Roopu o Oterepo - Waltham Community Cottage towards the costs associated with wages and operational costs.
67749	To'utupu Tonga Trust	Takaua Project (HHR 50% / PIC 25% / SCH 25%)	That the Waihoro Spreydon-Cashmere-Heathcote Community Board approves a grant of $12,000 from its 2024-25 Strengthening Communities Fund to the To'utupu Tonga Trust towards the costs associated with Takaua and Homework After-school Project.
67659	Waltham Out of School Hours Inc.	Sponsorship of children (Split SCH 80% / PIC 20%)	That the Waihoro Spreydon-Cashmere-Heathcote Community Board approves a grant of $5,000 from its 2024-25 Strengthening Communities Fund to the Waltham Out of School Hours towards the costs associated with wages, operational costs and volunteer recognition.
67600	Whareora House of Life Community House	Whareora Community House	That the Waihoro Spreydon-Cashmere-Heathcote Community Board approves a grant of $8,000 from its 2024-25 Strengthening Communities Fund to the Whareora House of Life Community House towards the costs associated with wages.
67300	Redcliffs Residents Association	Redcliffs Residents Association	That the Waihoro Spreydon-Cashmere-Heathcote Community Board approves a grant of $1,641 from its 2024-25 Strengthening Communities Fund to Redcliffs Residents Association towards operating costs.
67489	Sumner Community Residents' Association & Hub	Emergency Preparedness Stage One	That the Waihoro Spreydon-Cashmere- Heathcote Community Board approves a grant of $3,250 from its 2024-25 Strengthening Communities Fund to Sumner Community Residents' Association and Hub for the Emergency Preparedness Project for wages for the Sumner Emergency Plan Coordinator.
67224	Cashmere Bowling Club Inc	Insurance Project	That the Waihoro Spreydon-Cashmere-Heathcote Community Board approves a grant of $3000 from its 2024-25 Strengthening Communities Fund to the Cashmere Bowling Club towards Insurance costs.
67561	Community Watch City to Sumner Incorporated	Keeping our patrollers in contact (CBL 30% / BP 40% / SCH 30%)	That the Waihoro Spreydon-Cashmere-Heathcote Community Board approves a grant of $350 from its 2024-25 Strengthening Communities Fund to the Community Watch City to Sumner Incorporated toward volunteer recognition.
67103	Heathcote Valley Community Library Inc	New Book Purchases 2024 and 2025	That the Waihoro Spreydon-Cashmere-Heathcote Community Board approves a grant of $500 from its 2024-25 Strengthening Communities Fund to the Heathcote Valley Community Library Incorporated towards the purchase of new books.
67302	Lower Cashmere Residents Association	Quarterly Newsletter	That the Waihoro Spreydon-Cashmere-Heathcote Community Board approves a grant of $375 from its 2024-25 Strengthening Communities Fund to the Lower Cashmere Residents Association for newsletter printing.
67520	Mt Pleasant Pottery Group Incorporated	Administrator Role Support (CBL 50% / SCH 50%)	That the Waihoro Spreydon-Cashmere-Heathcote Community Board approves a grant of $1,500 from its 2024-25 Strengthening Communities Fund to the Mount Pleasant Pottery Group Incorporated towards administrators' salary.
67375	Redcliffs Public Library Inc	Digitisation of Library Catalogue	That the Waihoro Spreydon-Cashmere-Heathcote Community Board approves a grant of $400 from its 2024-25 Strengthening Communities Fund to the Redcliffs Public Library Incorporated towards the cost of training and equipment for the Digitalisation of the Library Project.
67136	Redcliffs Tennis Club	Tennis balls for the coaching at the club. Both adults and children.	That the Waihoro Spreydon-Cashmere-Heathcote Community Board approves a grant of $2,300 from its 2024/25 Strengthening Communities Fund to the Redcliffs Tennis Club towards tennis balls.
67379	Somerfield Residents Association	SRA Newsletters printing	That the Waihoro Spreydon-Cashmere-Heathcote Community Board approves a grant of $1,000 from its 2024-25 Strengthening Communities Fund to the Somerfield Residents Association for newsletter printing.
67382	Southern United Hockey Club	Training & Equipment Funding Project (Split HHR 50% / SCH 50%)	That the Waihoro Spreydon-Cashmere-Heathcote Community Board approves a grant of $1,500 from its 2024-25 Strengthening Communities Fund to the Southern United Hockey Club towards training/upskilling ($250) and equipment ($1,250).
67258	St Martins Library	Enhancing our Library with new bookends and bookstands for displays in the adult and children sections	That the Waihoro Spreydon-Cashmere-Heathcote Community Board approves a grant of $700 from its 2024-25 Strengthening Communities Fund to the St Martins Library towards the cost of new bookends and book stands
67517	St Mary's Anglican Church, Addington	Addington Community Fun fair and Concert, KNZB Clean-up Day, Addington Fun day	That the Waihoro Spreydon-Cashmere-Heathcote Community Board approves a grant of $3,155 from its 2024-25 Strengthening Communities Fund to the St Mary's Anglican Church towards the costs associated with 3 local community events.
67185	Westmorland Residents Association Incorporated	Community picnic	That the Waihoro Spreydon-Cashmere-Heathcote Community Board approves a grant of $2,000 from its 2024-25 Strengthening Communities Fund to the Westmorland Residents Association Incorporated towards the cost of the annual community picnic.

4. Declines the 2024/25 Strengthening Communities Fund applications outlined in the following schedule:

No	Organisation Name	Project	Recommendation

67218

Hohepa Services Ltd t/a Hohepa Canterbury

LEAP Programme for people with intellectual disabilities

That the Waihoro Spreydon-Cashmere- Heathcote Community Board declines the application from Hohepa Services Ltd. for a grant from its 2024-25 Strengthening Communities Fund towards the LEAP Programme for people with intellectual disabilities.

5. Approves the transfer of $86,606 to the 2024-25 Discretionary Response Fund.

Community Board Resolved SCBCC/2024/00062

Part C

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1. Receives the information in the Waihoro Spreydon-Cashmere-Heathcote 2024/25 Strengthening Communities Fund Report.

2. Notes that the decisions in this report are assessed at low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3. Approves the 2024-25 Strengthening Communities Fund grants outlined in the following schedule:

No	Organisation Name	Project	Recommendation
67226	Ōpāwaho Heathcote River Network Incorporated	Contribution to the OHRN's core operating & project costs (80% SCH / 20% CBL)	That the Waihoro Spreydon-Cashmere-Heathcote Community Board approves a grant of $17,480 from its 2024-25 Strengthening Communities Fund to the Ōpāwaho Heathcote River Network Incorporated towards operational costs.
67147	Christchurch South Community Patrol Incorporated	Funds to cover patrol expenses	That the Waihoro Spreydon-Cashmere-Heathcote Community Board approves a grant of $6,181 from its 2024-25 Strengthening Communities Fund to the Christchurch South Community Patrol towards operational costs.
67485	Heathcote Valley Community Association Incorporated	Community Wellbeing & Resilience	That the Waihoro Spreydon-Cashmere-Heathcote Community Board approves a grant of $18,000 from its 2024-25 Strengthening Communities Fund to the Heathcote Valley Community Association Incorporated towards wages for the Community Centre Activator and the Community Connector.
67619	Summit Road Society Inc	Predator Free Port Hills	That the Waihoro Spreydon-Cashmere-Heathcote Community Board approves a grant of $18,000 from its 2024-25 Strengthening Communities Fund to the Summit Road Society Incorporated towards the operational costs of the Community Trapping Programme.
67221	Barrington United Bowling Club Inc	Greenskeeper and Insurance Project	That the Waihoro Spreydon-Cashmere-Heathcote Community Board approves a grant of $4000 from its 2024-25 Strengthening Communities Fund to the Barrington United Bowling Club Incorporated towards Greenkeeper wages and insurance costs.
67834	Carlton/Redcliffs Hockey Club Incorporated	Playing Hockey - purchase of balls (65% SCH / 35% CBL)	That the Waihoro Spreydon-Cashmere-Heathcote Community Board approves a grant of $1,000 from its 2024-25 Strengthening Communities Fund to the Carlton/Redcliffs Hockey Club Incorporated towards hockey balls.
67234	Christchurch South Community Gardens Trust	Christchurch South Community Gardens Trust	That the Waihoro Spreydon-Cashmere-Heathcote Community Board approves a grant of $20,000 from its 2024-25 Strengthening Communities Fund to the Christchurch South Community Garden Trust towards the costs associated with wages, operational costs and equipment.
67591	Cross Over Trust	Cross Over Trust	That the Waihoro Spreydon-Cashmere-Heathcote Community Board approves a grant of $55,000 from its 2024-25 Strengthening Communities Fund to the Cross Over Trust towards the costs associated with wages and equipment costs.
67627	Ferrymead Bays Football Club Inc.	Salary for Community Development Manager	That the Waihoro Spreydon-Cashmere-Heathcote Community Board approves a grant of $4,000 from its 2024-25 Strengthening Communities Fund to the Ferrymead Bays Football Club Incorporated towards salary/wages.
67790	Halswell Menzshed Trust	Wages (Split HHR 80% / SCH 20%)	That the Waihoro Spreydon Cashmere Heathcote Community Board approves a grant of $1,500 from its 2024-25 Strengthening Communities Fund to the Halswell Menzshed Trust for Shed Manager Wages
67171	Heathcote Cricket Club Inc.	Junior Community Cricket	That the Waihoro Spreydon-Cashmere-Heathcote Community Board approves a grant of $4,000 from its 2024-25 Strengthening Communities Fund to the Heathcote Cricket Club Incorporated towards wages/salary and equipment.
67404	Kāwai Rangatahi Trust (formerly Strengthening Linwood Youth Trust)	Youth Work at Opawa School	That the Waihoro Spreydon-Cashmere-Heathcote Community Board approves a grant of $5,000 from its 2024-25 Strengthening Communities Fund to the Kāwai Rangatahi towards Youth Development Worker salary at Te Kura o Ōpāwaho/Opawa School.
67281	Kereru Sports & Cultural Club Inc	Administration and Insurance	That the Waihoro Spreydon-Cashmere-Heathcote Community Board approves a grant of $6,500 from its 2024-25 Strengthening Communities Fund to the Kereru Sports & Cultural Club Incorporated for $3,000 towards Insurance costs and $3,500 towards wages/salary.
67513	Manuka Cottage Addington Community House Incorporated	Manuka Cottage ACHI operations	That the Waihoro Spreydon-Cashmere-Heathcote Community Board approves a grant of $50,000 from its 2024-25 Strengthening Communities Fund to the Manuka Cottage Addington Community House Incorporated towards the costs associated with wages and operational costs (excluding travel expenses).
67620	Mt Pleasant Memorial Community Centre and Residents' Association Incorporated	Staff Capacity and Community Development	That the Waihoro Spreydon-Cashmere-Heathcote Community Board approve a grant of $12,000 from its 2024-25 Strengthening Communities Fund to the Mount Pleasant Memorial Community Centre and Residents Association Incorporated towards wages.
67647	Opawaho Trust	Waltham Youth Mentoring Programme	That the Waihoro Spreydon-Cashmere-Heathcote Community Board approves a grant of $14,000 from its 2024-25 Strengthening Communities Fund to the Opawaho Trust towards the costs associated with youth worker wages.
67788	Papuni Boxing Ōtautahi Trust	Papuni Boxing Ōtautahi Tamariki Rangatahi & Kotiro Programs (Split HHR 70% / SCH 30%)	That the Waihoro Spreydon-Cashmere-Heathcote Community Board approves a grant of $6,000 from its 2024-25 Strengthening Communities Fund to the Papuni Boxing Ōtautahi Trust towards Rangatahi & Kotiro Programmes.
67638	Pioneer Basketball Club Incorporated	Volunteer Recognition and Panthers Inclusion Program (75% SCH / 25% HHR)	That the Waihoro Spreydon-Cashmere-Heathcote Community Board approves a grant of $17,000 from its 2024-25 Strengthening Communities Fund to the Pioneer Basketball Club Incorporated towards salary/wages, volunteer recognition, registration fees and venue hire.
67377	Project Esther Trust	Staff Wages for operational cost 2025	That the Waihoro Spreydon-Cashmere-Heathcote Community Board approves a grant of $30,000 from its 2024-25 Strengthening Communities Fund to the Project Esther Trust towards the costs associated with wages.
67504	Redcliffs Mt Pleasant Bowling Club Incorporated	Resource to provide a Clubrooms Operations Coordinator	That the Waihoro Spreydon-Cashmere-Heathcote Community Board approves a grant of $7,000 from its 2024-25 Strengthening Communities Fund to the Redcliffs Mt Pleasant Bowling Club towards salary/wages.
67097	Rowley Community Centre (Formerly Rowley Resource Centre)	Rowley Community Centre Project & Development	That the Waihoro Spreydon-Cashmere-Heathcote Community Board approves a grant of $40,000 from its 2024-25 Strengthening Communities Fund to the Rowley Community Centre towards the costs associated with salaries, wages and Hoon Hay Fiesta Co-ordinator contract hours.
67225	Shoreline Youth Trust	Fuse Youth Centre	That the Waihoro Spreydon-Cashmere-Heathcote Community Board approves a grant of $16,000 from its 2024-25 Strengthening Communities Fund to Shoreline Youth Trust towards wages and operational costs excluding travel costs.
67318	Social Service Council of the Diocese of Christchurch	Family Community Development Worker in Sydenham and in Addington	That the Waihoro Spreydon-Cashmere-Heathcote Community Board approves a grant of $15,000 from its 2024-25 Strengthening Communities Fund to the Social Service Council of the Diocese of Christchurch towards the costs associated with wages Family Community Development Worker in Sydenham.
67261	Sumner Bays Union Trust	Sumner Bays Union Trust Community Programmes	That the Waihoro Spreydon-Cashmere-Heathcote Community Board approves a grant of $8,000 from its 2024-25 Strengthening Communities Fund to Sumner Bays Union Trust towards operational costs including wages for the Community Coordinator and the Silver Band Conductor.
67699	Te Whare Roopu o Oterepo - Waltham Community Cottage	Waltham Community Cottage	That the Waihoro Spreydon-Cashmere-Heathcote Community Board approves a grant of $55,000 from its 2024-25 Strengthening Communities Fund to Te Whare Roopu o Oterepo - Waltham Community Cottage towards the costs associated with wages and operational costs.
67749	To'utupu Tonga Trust	Takaua Project (HHR 50% / PIC 25% / SCH 25%)	That the Waihoro Spreydon-Cashmere-Heathcote Community Board approves a grant of $12,000 from its 2024-25 Strengthening Communities Fund to the To'utupu Tonga Trust towards the costs associated with Takaua and Homework After-school Project.
67659	Waltham Out of School Hours Inc.	Sponsorship of children (Split SCH 80% / PIC 20%)	That the Waihoro Spreydon-Cashmere-Heathcote Community Board approves a grant of $6,000 from its 2024-25 Strengthening Communities Fund to the Waltham Out of School Hours towards the costs associated with wages, operational costs and volunteer recognition.
67600	Whareora House of Life Community House	Whareora Community House	That the Waihoro Spreydon-Cashmere-Heathcote Community Board approves a grant of $8,000 from its 2024-25 Strengthening Communities Fund to the Whareora House of Life Community House towards the costs associated with wages.
67300	Redcliffs Residents Association	Redcliffs Residents Association	That the Waihoro Spreydon-Cashmere-Heathcote Community Board approves a grant of $1,641 from its 2024-25 Strengthening Communities Fund to Redcliffs Residents Association towards operating costs.
67489	Sumner Community Residents' Association & Hub	Emergency Preparedness Stage One	That the Waihoro Spreydon-Cashmere- Heathcote Community Board approves a grant of $3,250 from its 2024-25 Strengthening Communities Fund to Sumner Community Residents' Association and Hub for the Emergency Preparedness Project for wages for the Sumner Emergency Plan Coordinator.
67224	Cashmere Bowling Club Inc	Insurance Project	That the Waihoro Spreydon-Cashmere-Heathcote Community Board approves a grant of $3000 from its 2024-25 Strengthening Communities Fund to the Cashmere Bowling Club towards Insurance costs.
67561	Community Watch City to Sumner Incorporated	Keeping our patrollers in contact (CBL 30% / BP 40% / SCH 30%)	That the Waihoro Spreydon-Cashmere-Heathcote Community Board approves a grant of $450 from its 2024-25 Strengthening Communities Fund to the Community Watch City to Sumner Incorporated toward volunteer recognition.
67103	Heathcote Valley Community Library Inc	New Book Purchases 2024 and 2025	That the Waihoro Spreydon-Cashmere-Heathcote Community Board approves a grant of $1000 from its 2024-25 Strengthening Communities Fund to the Heathcote Valley Community Library Incorporated towards the purchase of new books.
67302	Lower Cashmere Residents Association	Quarterly Newsletter	That the Waihoro Spreydon-Cashmere-Heathcote Community Board approves a grant of $376 from its 2024-25 Strengthening Communities Fund to the Lower Cashmere Residents Association for newsletter printing.
67520	Mt Pleasant Pottery Group Incorporated	Administrator Role Support (CBL 50% / SCH 50%)	That the Waihoro Spreydon-Cashmere-Heathcote Community Board approves a grant of $1,500 from its 2024-25 Strengthening Communities Fund to the Mount Pleasant Pottery Group Incorporated towards administrators' salary.
67375	Redcliffs Public Library Inc	Digitisation of Library Catalogue	That the Waihoro Spreydon-Cashmere-Heathcote Community Board approves a grant of $400 from its 2024-25 Strengthening Communities Fund to the Redcliffs Public Library Incorporated towards the cost of training and equipment for the Digitalisation of the Library Project.
67136	Redcliffs Tennis Club	Tennis balls for the coaching at the club. Both adults and children.	That the Waihoro Spreydon-Cashmere-Heathcote Community Board approves a grant of $2,300 from its 2024/25 Strengthening Communities Fund to the Redcliffs Tennis Club towards tennis balls.
67379	Somerfield Residents Association	SRA Newsletters printing	That the Waihoro Spreydon-Cashmere-Heathcote Community Board approves a grant of $1,000 from its 2024-25 Strengthening Communities Fund to the Somerfield Residents Association for newsletter printing.
67382	Southern United Hockey Club	Training & Equipment Funding Project (Split HHR 50% / SCH 50%)	That the Waihoro Spreydon-Cashmere-Heathcote Community Board approves a grant of $1,500 from its 2024-25 Strengthening Communities Fund to the Southern United Hockey Club towards training/upskilling ($250) and equipment ($1,250).
67258	St Martins Library	Enhancing our Library with new bookends and bookstands for displays in the adult and children sections	That the Waihoro Spreydon-Cashmere-Heathcote Community Board approves a grant of $1009 from its 2024-25 Strengthening Communities Fund to the St Martins Library towards the cost of new bookends and book stands
67517	St Mary's Anglican Church, Addington	Addington Community Fun fair and Concert, KNZB Clean-up Day, Addington Fun day	That the Waihoro Spreydon-Cashmere-Heathcote Community Board approves a grant of $3,155 from its 2024-25 Strengthening Communities Fund to the St Mary's Anglican Church towards the costs associated with 3 local community events.
67185	Westmorland Residents Association Incorporated	Community picnic	That the Waihoro Spreydon-Cashmere-Heathcote Community Board approves a grant of $2,000 from its 2024-25 Strengthening Communities Fund to the Westmorland Residents Association Incorporated towards the cost of the annual community picnic.
67218	Hohepa Services Ltd t/a Hohepa Canterbury	LEAP Programme for people with intellectual disabilities	That the Waihoro Spreydon-Cashmere- Heathcote Community Board approves a grant of $2500 from its Strengthening Communities Fund to the Hohepa Services Ltd. towards the LEAP Programme for people with intellectual disabilities.

4. Declines the 2024/25 Strengthening Communities Fund applications outlined in the following schedule:

No	Organisation Name	Project	Recommendation

67655	Champ Nation Youth Academy Incorporated	Champ Nation Youth Academy	That the Waihoro Spreydon-Cashmere-Heathcote Community Board declines the application from its 2024-25 Strengthening Communities Fund to the Champ Nation Youth Academy Incorporated towards salary/wages for rangatahi Youth Boxing Programme.
67592	Spreydon Youth Community Trust (SYCT)	24-7 Youth Worker Salaries (Split SCH 75% / HHR 25%)	That the Waihoro Spreydon-Cashmere-Heathcote Community Board declines the application from its 2024-25 Strengthening Communities Fund to the Spreydon Youth Community Trust towards the costs associated with wages.

5. Approves the transfer of $89,346 to the 2024-25 Discretionary Response Fund.

6. The board requested staff advice on the limitations on funding, when there is a % breakdown of funding between boards, to be advised at the next board chairs meeting.

7. The board requested staff investigate whether Hohepa Services Ltd applications should be considered at the metro level, and report back to the board.

Callum Ward/Tim Scandrett Carried

8. Waihoro Spreydon-Cashmere-Heathcote Community Board Discretionary Response Fund 2024-25 - Board Projects Report
	Community Board Comment *Secretarial Note:* Staff tabled an updated recommendation 5 which the board accepted in their decision (refer below).
	Officer Recommendations Ngā Tūtohu That the Waihoro Spreydon-Cashmere-Heathcote Community Board: 1. Receives the information in the Waihoro Spreydon-Cashmere-Heathcote Community Board Discretionary Response Fund 2024-25 - Board Projects Report. 2. Notes that the decisions in this report are assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy. 3. Approves an allocation of $3,500 from its 2024/25 Discretionary Response Fund to Waihoro Spreydon-Cashmere-Heathcote Communicating with the Community activities. 4. Approves an allocation of $4,500 from its 2024/25 Discretionary Response Fund towards costs of the 2024 Hoon Hay Fiesta. 5. Approves an allocation from its 2024/25 Discretionary Response Fund towards event related costs of $2,500 for Waltham Fair and $1,000 for Waltham Pool Party. 6. Approves an allocation of $8,000 from its 2024/25 Discretionary Response Fund towards the cost of the Waihoro Spreydon-Cashmere-Heathcote Edible and Sustainable Garden $2,500, Community Pride Garden $1,500, Community Services Awards 2024 $2,000 and 2025 $2,000. 7. Approves an allocation of $3,000 from its 2024-25 Discretionary Response Fund towards the Waihoro Spreydon-Cashmere-Heathcote Off The Ground Fund 2024-25. 8. Approves an allocation of $4,000 from its 2024/25 Discretionary Response Fund to Waihoro Spreydon-Cashmere-Heathcote Summer With Your Neighbours 2024/2025. Any unspent funds are to be returned to the 2024/25 Discretionary Responses Fund. 9. Approves an allocation of $7,000 from its 2024-25 Discretionary Response Fund towards the Waihoro Spreydon-Cashmere-Heathcote Community Board Youth Development Fund. $3,500 to be available from August to December 2024 and $3,500 to be available from January to June 2025.
	Community Board Resolved SCBCC/2024/00063 Part C That the Waihoro Spreydon-Cashmere-Heathcote Community Board: 1. Receives the information in the Waihoro Spreydon-Cashmere-Heathcote Community Board Discretionary Response Fund 2024-25 - Board Projects Report. 2. Notes that the decisions in this report are assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy. 3. Approves an allocation of $3,500 from its 2024/25 Discretionary Response Fund to Waihoro Spreydon-Cashmere-Heathcote Communicating with the Community activities. 4. Approves an allocation of $4,500 from its 2024/25 Discretionary Response Fund towards costs of the 2024 Hoon Hay Fiesta. 5. Approves an allocation from its 2024/25 Discretionary Response Fund towards event related costs of $3,500 for Waltham Fair. 6. Approves an allocation of $8,000 from its 2024/25 Discretionary Response Fund towards the cost of the Waihoro Spreydon-Cashmere-Heathcote Edible and Sustainable Garden $2,500, Community Pride Garden $1,500, Community Services Awards 2024 $2,000 and 2025 $2,000. 7. Approves an allocation of $3,000 from its 2024-25 Discretionary Response Fund towards the Waihoro Spreydon-Cashmere-Heathcote Off The Ground Fund 2024-25. 8. Approves an allocation of $4,000 from its 2024/25 Discretionary Response Fund to Waihoro Spreydon-Cashmere-Heathcote Summer With Your Neighbours 2024/2025. Any unspent funds are to be returned to the 2024/25 Discretionary Responses Fund. 9. Approves an allocation of $7,000 from its 2024-25 Discretionary Response Fund towards the Waihoro Spreydon-Cashmere-Heathcote Community Board Youth Development Fund. $3,500 to be available from August to December 2024 and $3,500 to be available from January to June 2025. Sara Templeton/Tim Scandrett Carried

9. Governance Matters

Community Board Resolved SCBCC/2024/00064 Officer recommendations accepted without change

Part C

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1. Receives the information in the Governance Matters Report.

2. Notes that the decision in this report is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3. Make the following changes to the Community Board decision relating to the Waihoro Spreydon-Cashmere-Heathcote 2023/24 Discretionary Response Fund Applications - Beckenham Neighbourhood Association Annual Newsletter Printing, Top Up 2023/24 Youth Development Fund, Christchurch South Community Patrol Volunteer recognition report (Resolution number: SCBCC/2024/00002):

a. Amend resolution 3 and 5 to reflect the correct fund (2024/25 Discretionary Response Fund).

b. Revoke resolution 4: “Approves a grant of $1,000 from its 2023/24 Discretionary Response Fund to top up the 2023/24 Youth Development Fund” as this will be superseded by the decisions in the Waihoro Spreydon-Cashmere-Heathcote 2024/25 Strengthening Communities Fund and Waihoro Spreydon-Cashmere-Heathcote Community Board Discretionary Response Fund 2024-25 - Board Projects reports.

Callum Ward/Keir Leslie Carried

10. Elected Members’ Information Exchange Te Whakawhiti Whakaaro o Te Kāhui Amorangi

Part B

Members exchanged matters of mutual interest

- A member has met with residents around King Park.

- A member raised the issue of water drainage on the hills.

- A member raised the correspondence received from Megan Woods and Tracey McLellan regarding the Sydenham Cemetery letter sent to the Minister.

- A member met has corresponded with Beckenham Neighbourhoods Association regarding the crossing outside of St Peters school.

- A member talked about the concerns of residents regarding roadworks in Halswell.

- A member met with the Addington Neighbourhood Association.

Karakia Whakakapi: All together

Meeting concluded at 6.12 pm.

CONFIRMED THIS 15^th DAY OF AUGUST.

Callum Ward

Chairperson

9. Hume Street Proposed No Stopping Restrictions
Reference Te Tohutoro:	24/1055541
Responsible Officer(s) Te Pou Matua:	Rushani Bowman, Public Transport Coordinator Toni Dakers, Area Traffic Engineer
Accountable ELT Member Pouwhakarae:	Brent Smith, Acting General Manager City Infrastructure

1. Purpose and Origin of the Report Te Pūtake Pūrongo

1.1 The purpose of this report is for the Waihoro Spreydon-Cashmere-Heathcote Community Board to approve No Stopping Restrictions on Hume Street.

1.2 The report has been written in response to concerns from a warehouse business on Hume Street. Heavy vehicles are sometimes blocked by parked cars when exiting the warehouse on Hume Street and turning left towards Rogers Street.

1.3 The community engagement and consultation outlined in this report reflect the significance and engagement assessment.

1.4 The recommended option is to install No Stopping Restrictions in accordance with Attachment A.

2. Officer Recommendations Ngā Tūtohu

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1. Receives the information in the Hume Street Proposed No Stopping Restrictions Report.

2. Notes that the decision in this report is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3. Revoke any previous resolutions pertaining to parking or stopping restrictions made pursuant to any bylaw to the extent that they conflict with the parking or stopping restrictions described in resolutions 4 and 5 below.

4. Approves pursuant to Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017 that the stopping of vehicles is prohibited at all times on the northeast side of Hume Street, commencing at a point 115 metres southeast of its intersection with Austin Street and extending in a south-easterly direction for a distance of 17 metres.

5. Approves pursuant to Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017 that the stopping of vehicles is prohibited at all times on the southwest side of Hume Street, commencing at a point 123 metres southeast of its intersection with Austin Street and extending in a south-easterly direction for a distance of 9 metres.

6. Approves that these resolutions take effect when parking signage and/or road markings that evidence the restrictions described in this staff report are in place (or removed in the case of revocations).

3. Executive Summary Te Whakarāpopoto Matua

3.1 A request has been received from the Pact Group, an industrial business with a warehouse in Sydenham. The warehouse has an entrance off Waltham Road and exit onto Hume Street. There are approximately 13 daily heavy vehicle movements departing the warehouse site. The business has reported heavy vehicles experiencing difficulties in exiting onto Hume Street due to cars parking close to the exit driveway and on the opposite side of the road.

3.2 A proposal has been developed to install No Stopping Restrictions across the warehouse exit on Hume Street and for 9 metres on the opposite side of the road to allow for safe manoeuvring out of the warehouse turning left towards Rogers Street.

4. Background/Context Te Horopaki

4.1 As properties have been re-developed on Hume Street, there has been an increase in parking demand. Hume Street is narrow in width and when cars park opposite the warehouse driveway, heavy vehicles have had difficulty in exiting. On some occasions parked cars have been hit.

4.2 At times, the combination of the narrow width of Hume Street and cars parking opposite the exit has restricted heavy vehicles from exiting the site via Hume Street.

4.3 The proposal is to install No Stopping Restrictions beside 1/20 Hume Street and along part of the warehouse exit on Hume Street. The extent of the No Stopping Restrictions are based on a semi-trailer, the largest heavy vehicle expected to exit from the warehouse and turn left towards Rogers Street.

Options Considered Ngā Kōwhiringa Whaiwhakaaro

4.4 The following reasonably practicable options were considered and are assessed in this report:

4.4.1 Install 17 metres of No Stopping Restrictions along part of the warehouse exit access on Hume Street. Install 9 metres of No Stopping Restrictions beside 1/20 Hume Street.

4.4.2 Maintain the status quo.

Options Descriptions Ngā Kōwhiringa

4.5 Preferred Option: Install No Stopping Restrictions.

4.5.1 Option Advantages

· Addresses the safety and access issues raised by the business.

4.5.2 Option Disadvantages

· Removes around two on-street car parks.

4.5.3 Option Description: Maintain the status quo.

4.5.4 Option Advantages

· No further cost to Council.

4.5.5 Option Disadvantages

· Does not address the identified issues regarding safety and access.

5. Financial Implications Ngā Hīraunga Rauemi

Capex/Opex Ngā Utu Whakahaere

	Recommended Option	Option 2 –Status Quo
Cost to Implement: Capital	$200 for markings	$0
Operational	$750 for staff time (reporting and investigation)	$750 for staff time (reporting and investigation)
Maintenance/Ongoing Costs	Will be added to and covered by the area maintenance contract	$0
Funding Source	Traffic Operations Team Traffic Signs and Markings budget	n/a
Funding Availability	Funding available	n/a
Impact on Rates	Negligible	n/a

6. Considerations Ngā Whai Whakaaro

Risks and Mitigations Ngā Mōrearea me ngā Whakamātautau

6.1 None identified.

Legal Considerations Ngā Hīraunga ā-Ture

6.2 Statutory and/or delegated authority to undertake proposals in the report:

6.2.1 Part 1, Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017 provides Council with the authority to install parking or stopping restrictions by resolution.

6.2.2 The Community Boards have delegated authority from the Council to exercise the delegations as set out in the Register of Delegations. The list of delegations for the Community Boards includes the resolution of stopping and traffic control devices.

6.2.3 The installation of any signs and/or markings associated with traffic control devices must comply with the Land Transport Rule: Traffic Control Devices 2004.

6.3 Other Legal Implications:

6.3.1 There is no other legal context, issue, or implication relevant to this decision.

6.3.2 This specific report has not been reviewed and approved by the Legal Services Unit however the report has been written using a general approach previously approved of by the Legal Services Unit, and the recommendations are consistent with the policy and legislative framework outlined in this report.

Strategy and Policy Considerations Te Whai Kaupapa here

6.4 The required decision:

6.4.1 Aligns with the Christchurch City Council’s Strategic Framework.

6.4.2 Is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy. The level of significance was determined by the low number of people affected and the low level of impact by the recommended decision.

6.4.3 Is consistent with Council’s Plans and Policies.

6.5 This report supports the Council's Long Term Plan (2024 - 2034):

6.6 Transport

6.6.1 Activity: Transport

· Level of Service: 10.0.6.1 Reduce the number of death and serious injury crashes on the local road network - <=96 crashes

Community Impacts and Views Ngā Mariu ā-Hāpori

6.7 Consultation documents were sent to 13 affected owners and tenants by mail drop. The consultation drawing was provided by email to the affected business.

6.8 The business is in favour of the proposal. One further submission was received from an affected property owner who was also supportive of the proposal.

6.9 The decision affects the following wards/Community Board areas:

6.9.1 Waihoro Spreydon-Cashmere-Heathcote

Impact on Mana Whenua Ngā Whai Take Mana Whenua

6.10 The decision does not involve a significant decision in relation to ancestral land, a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Mana Whenua, their culture, and traditions.

6.11 The decision does not involve a matter of interest to Mana Whenua and will not impact on our agreed partnership priorities with Ngā Papatipu Rūnanga.

6.12 The effects of this proposal upon Mana Whenua are expected to be insignificant as the proposal involves minor work within the existing carriageway.

Climate Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi

6.13 The decisions in this report are unlikely to contribute significantly to adaptation to the impacts of climate change or emissions reductions.

7. Next Steps Ngā Mahinga ā-muri

7.1 If approved, staff will arrange for the line marking to be installed.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Hume Street Proposed No Stopping Restrictions	24/1062660	53

In addition to the attached documents, the following background information is available:

Document Name – Location / File Link

Not applicable

Signatories Ngā Kaiwaitohu

Authors

Rushani Bowman - Project Coordinator - Public Transport

Toni Dakers - Traffic Engineer

Approved By

Gemma Dioni - Acting Team Leader Traffic Operations

Stephen Wright - Manager Operations (Transport)

10. Pedestrian and bus layover improvements on Wakefield Avenue near Sumnervale Drive
Reference Te Tohutoro:	24/841942
Responsible Officer(s) Te Pou Matua:	Lachlan Beban, Principal Advisor Transportation Mansour Johari, Public Transport Engineer Rushani Bowman, Public Transport Coordinator
Accountable ELT Member Pouwhakarae:	Brent Smith, Acting General Manager City Infrastructure

1. Purpose and Origin of the Report Te Pūtake Pūrongo

1.1 For the Wahihoro Spreydon-Cashmere-Heathcote Community Board to approve proposed pedestrian safety and bus layover improvements on Wakefield Avenue, Sumner.

1.2 This report has been prepared in response to requests from the community (Pedestrian Improvements) and from Environment Canterbury and a Bus Operator (Bus Layover Improvements).

1.3 The proposal encompasses distinct projects, namely pedestrian safety improvements and bus layover improvements, which were jointly consulted on and presented in a unified report to streamline time and costs. However, the decisions concerning each project are independent, and they can be pursued separately if necessary.

1.4 The community engagement and consultation outlined in this report reflect the assessment.

2. Officer Recommendations Ngā Tūtohu

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1. Receives the information in the Pedestrian and bus layover improvements on Wakefield Avenue near Sumnervale Drive Report.

2. Notes that the decisions in this report are assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3. Revokes any previous resolutions pertaining to parking or stopping restrictions and traffic controls made pursuant to any bylaw to the extent that they conflict with the parking or stopping restrictions and traffic controls described in resolutions 4-7 below.

Pedestrian Safety Improvements (Attachment A)

4. Approves that the stopping of all vehicles be prohibited at any time, in accordance with Clause 7 of the Christchurch City Council Traffic & Parking Bylaw 2017:

a) On the southern side of Sumnervale Drive commencing at its intersection with Wakefield Avenue and extending in a south-westerly direction for a distance of 15metres.

b) On the northern side of Sumnervale Drive commencing at its intersection with Wakefield Avenue and extending in a south-westerly direction for a distance of 17 metres.

c) On the western side of Wakefield Avenue commencing at its intersection with Sumnervale Drive and extending in a northerly direction for a distance of 15 metres.

d) On the eastern side of Wakefield Avenue commencing at a point 46 metres north of its intersection with Sumnervale Drive and extending in a southerly direction for a distance of 110 metres.

5. Approves that in accordance with Section 4 and Section 10.2 of the Land Transport Rule: Traffic Control Devices 2004 that the north-eastbound approach of Sumnervale Drive at its intersection with Wakefield Avenue be controlled by a Stop Control.

6. Approves the installation of a pedestrian refuge island, cutdowns, footpath, tactile pavers and associated flush median markings on Wakefield Avenue approximately five metres north of its intersection with Sumnervale Drive as detailed on plan TG1436S4, dated 12/12/2023 and attached to this report as Attachment A.

Bus Layover Improvements (Attachment A)

7. Pursuant to Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017

a. Approves that a bus stop be installed on the eastern side of Wakefield Avenue commencing at a point 46 metres north of its intersection with Sumnervale Drive and extending in a northerly direction for a distance of 56 metres.

b. Approves that the stopping of all vehicles be prohibited at any time, on the eastern side of Wakefield Avenue commencing at a point 102 metres north of its intersection with Sumnervale Drive and extending in a northerly direction for a distance of 12 metres.

8. Approves that a bus parking sign (R6-53) be installed, as shown in attachment A.

3. Executive Summary Te Whakarāpopoto Matua

Pedestrian Improvements

3.1 Currently there are no formal facilities to support pedestrians to cross Wakefield Avenue at the Sumnervale Drive intersection. The footpath on the western side of Wakefield Avenue ends near the intersection with Sumnervale Drive. Over the years, there have been requests from the community to improve pedestrian crossing facilities at this location.

3.2 A proposal has been developed to provide a pedestrian refuge island and associated pedestrian cutdowns on Wakefield Avenue to the north of its intersection with Sumnervale Drive. A section of footpath is included to provide access to the crossing point. Vehicles will be guided around the pedestrian refuge island by way of flush median marking and for the additional safety of pedestrians, a stop control is proposed at Sumnervale Drive. No stopping restrictions are proposed on the eastern side of Wakefield Avenue to provide adequate visibility for crossing pedestrians.

Bus Layover Improvements

3.3 The on-street parking outside Ko Taku Reo Deaf Education School has served as a bus layover area for Route 3 for over three decades.

3.4 Due to the absence of formal line markings in this layover area, private vehicles occasionally park there, resulting in buses being forced to park elsewhere.

3.5 Environment Canterbury and Bus Operators have highlighted various safety and operational efficiency concerns stemming from this situation.

3.6 The proposed plan involves inclusion of formal line marking at the existing layover area.

4. Background/Context Te Horopaki

Pedestrian Improvements

4.1 Improving safety on local roads in Christchurch is a priority for CCC with a Level of Service target of reducing the number of death and serious injury crashes on the local road network by 40% by 2030.

4.2 Wakefield Avenue forms part of the key link to Lyttelton via Evans Pass Road and Sumner Road, and is the main over-dimension and dangerous goods route between Christchurch and Lyttelton. Around 1,360 vehicles per day use this route, around 8% of which are heavy vehicles (traffic count on Evans Pass Road, November 2022).

4.3 The site under consideration is at the southern end of Wakefield Avenue. The footpath on the western side of the road terminates near the intersection with Sumnervale Drive requiring pedestrians to cross the road in order to continue on formed footpath.

4.4 There are no formal facilities to support pedestrians to cross Wakefield Avenue in this vicinity. Currently only cutdowns to the south of the intersection with Sumnervale Drive are provided to support pedestrians in negotiating a crossing of around 15m in length.

4.5 Requests for an improved pedestrian crossing facility in this location on Wakefield Avenue have been received from members of the community for several years.

4.6 Improvements to pedestrian facilities would also benefit bus users in accessing bus services at the adjacent bus stop near Heberden Avenue.

4.7 A search of the Waka Kotahi Crash Analysis System (CAS) for the five-year period 2019 to 2024, shows there have been no crashes within a 50m radius of the proposed crossing site.

4.8 The proposed scheme for pedestrian improvements incorporates:

· A pedestrian refuge island and associated cutdowns (including tactile pavers).

· A short section of new footpath to provide access to the crossing point.

· Flush median marking to delineate and guide vehicles around the pedestrian refuge island.

· Stop control on Sumnervale Drive (for additional safety as the pedestrian crossing point is to the immediate left of the intersection).

· No stopping restrictions on the eastern side of Wakefield Avenue to provide adequate visibility (crossing sight distance) at the pedestrian crossing points.

· Upgrade to improve street lighting adjacent to the proposed pedestrian refuge island.

Bus Layover Improvements

4.9 The informal bus layover at Wakefield Avenue has been in operation for the past three decades. However, this layover area lacks formal line markings, resulting in private vehicles parking there and consequently, buses are forced to park elsewhere.

4.10 Environment Canterbury and Bus Operators have highlighted various safety concerns stemming from this situation. Specifically, buses parking at the intersection of Wakefield Avenue and its side roads, disrupt clear sightlines for turning vehicles. For example, Figure 1 illustrates a bus parked at the intersection of Wakefield Avenue and Paisley Street, obstructing the sightline for vehicles turning right from Paisley Street onto Wakefield Avenue.

Figure 1: From Google Street View, Accessed 11 June 2024.

4.11 Additionally, this situation may result in bus drivers spending time searching for parking, thereby reducing their break time. Moreover, it could lead to buses laying over far from the first stop of the route, impacting the efficiency and reliability of the bus route.

4.12 Following an investigation into Crash Analysis System (CAS), it was found that no crashes have been reported in the vicinity of the bus layover over the past decade that involve buses. During a site meeting with residents, staff noted that crashes have occurred involving buses and private vehicles parked at the layover. These were not recorded in CAS.

4.13 Therefore, the proposed plan involves implementing formal line markings at the current bus layover. This measure aims to provide a dedicated bus layover space to mitigate safety risks associated with buses parking elsewhere. This also would minimize the occurrence of crashes involving buses and private vehicles parked at the layover.

Options Considered Ngā Kōwhiringa Whaiwhakaaro

4.14 The following reasonably practicable options were considered and are assessed in this report:

Pedestrian Improvements

· Do Nothing

· Pedestrian refuge island on Wakefield Avenue to the north of Sumnervale Drive

4.15 The following options were considered but ruled out:

· Pedestrian refuge island on Wakefield Avenue to the south of Sumnervale Drive – The location was problematic due its close proximity to the horizontal curve at the bottom of Evans Pass Road and was considered less safe than the preferred option.

Bus Layover Improvements

· Do Nothing

· Inclusion of formal line marking to delineate existing informal bus layover.

4.16 The following options were considered but ruled out:

· The option of relocating the bus layover to bus stop 42680 at the intersection of Wakefield Avenue and Herberden Avenue was considered impractical due to insufficient space to accommodate three or four buses.

· The suggestion to relocate the bus layover to the old fire station at the intersection of Wakefield Avenue and Duncan Street was considered impractical due to three subsequent stops remaining until the end of the route.

· The option of allowing timed bus layovers where private vehicles could park overnight was deemed non-beneficial. According to data from Environment Canterbury, buses are present at the layover area from 5:30 am to approximately 11 pm on weekdays. Additionally, there is on-street parking available on the other side of Wakefield Avenue.

Options Descriptions Ngā Kōwhiringa

Pedestrian Improvements

4.17 Preferred Option: Pedestrian Refuge Island north of Sumnervale Drive.

4.17.1 Option Advantages

· Provides a safe crossing point for pedestrians to provide connected, accessible footpath facilities on opposing sides of Wakefield Avenue and Evans Pass Road.

· Improves pedestrian accessibility to the bus stop near Heberdeen Avenue.

· Divides the crossing in two such that pedestrians need only cross one half of the road at a time.

· Alerts drivers to the potential presence of pedestrians crossing the road at this point.

4.17.2 Option Disadvantages

· Requires the removal of on-street parking to provide visibility at crossing points.

Bus layover Improvements

4.18 Preferred Option: Inclusion of formal line marking to existing bus layover.

4.18.1 Option Advantages

· The preferred option removes the safety risks resulting from buses parking outside their designated bus layover.

· The preferred option improves bus route efficiency and reliability ensuring that buses can start their trip on time.

· The preferred option removes the risk of crashes involving buses and private vehicles parked at the layover.

· The preferred option does not result in any loss of on-street parking, as it simply formalizes the current situation.

4.18.2 Option Disadvantages

· On-street parking for private vehicles will be restricted. Considering that there are often 2-3 buses parked in the marked area, implementing this option will result in the loss of 5-6 on-street parking spaces.

5. Financial Implications Ngā Hīraunga Rauemi

Capex/Opex Ngā Utu Whakahaere

Pedestrian Improvements	Recommended Option	Option 2 - Do Nothing
Cost to Implement	$60,000	0
Cost to prepare report	$750	$750
Maintenance/Ongoing Costs	Will be added to and covered by the area maintenance contract	$0
Funding Source	Minor Safety Interventions Programme	N/A
Funding Availability	Available	N/A
Impact on Rates	N/A	N/A

Bus Layover Improvements	Recommended Option	Option 2 – Do Nothing
Cost to Implement	$2,000	$0
Cost to prepare report	$750	$750
Maintenance/Ongoing Costs	Will be added to and covered by the area maintenance contract	$0
Funding Source	Traffic Operations, PT budget	N/A
Funding Availability	Available	N/A
Impact on Rates	N/A	N/A

6. Considerations Ngā Whai Whakaaro

Risks and Mitigations Ngā Mōrearea me ngā Whakamātautau

Pedestrian safety improvements

6.1 Should the board proceed with Option 2, the safety issues for pedestrians crossing the road in this location which have been raised by the community would remain unresolved.

Bus layover improvements

6.2 Should the Community Board proceed with Option 2, do-nothing, the safety risks linked to buses parking outside their designated layover area will remain unresolved. Additionally, the risks of incidents between buses and private vehicles parked at the layover will remain.

Legal Considerations Ngā Hīraunga ā-Ture

6.3 Statutory and/or delegated authority to undertake proposals in the report:

6.3.1 Part 1, Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017 provides Council with the authority to install stopping, standing, and parking restrictions by resolution.

6.3.2 The Community Boards have delegated authority from the Council to exercise the delegations as set out in the Register of Delegations. The list of delegations for the Community Boards includes the resolution of stopping, standing, and parking restrictions, traffic islands and traffic restraints, and traffic control devices.

6.3.3 The installation of any signs and/or markings associated with traffic control devices must comply with the Land Transport Rule: Traffic Control Devices 2004.

6.4 Other Legal Implications:

6.4.1 There is no legal context, issue, or implication relevant to this decision.

6.4.2 This specific report has not been reviewed and approved by the Legal Services Unit.

Strategy and Policy Considerations Te Whai Kaupapa here

6.5 The required decisions:

6.5.1 Align with the Christchurch City Council’s Strategic Framework.

6.5.2 Are assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy. The level of significance was determined by considering the criteria set out in the Council’s Significance and Engagement Policy.

6.5.3 Are consistent with Council’s Plans and Policies.

6.6 This report supports the Council's Long Term Plan (2024 - 2034):

6.7 Transport

6.7.1 Activity: Transport

· Level of Service: 10.5.42 Increase the infrastructure provision for active and public modes - >= 600 kilometres (total combined length)

· Level of Service: 10.0.2 Increase the share of non-car modes in daily trips - >=37% of trips undertaken by non-car modes

· Level of Service: 10.0.6.1 Reduce the number of death and serious injury crashes on the local road network - <=96 crashes

Community Impacts and Views Ngā Mariu ā-Hāpori

6.8 The decision affects the following wards/Community Board areas:

6.8.1 Waihoro Spreydon-Cashmere-Heathcote Community Board

6.9 A memo was sent to the Waihoro Spreydon-Cashmere-Heathcote Community Board in February 2024. His is provided in Attachment B.

6.10 Consultation started on 8 March 2024 and run until 1 April 2024.

6.11 An email was sent to 15 key stakeholders, including Ko Taku Reo – Deaf Education New Zealand, Sumner Community Residents’ Association and Hub, Ritchies Bus Operators, Environment Canterbury, New Zealand Trucking Association, Transporting NZ and Heavy Haulage Association.

6.12 The consultation was posted on a local community Facebook page.

6.13 Consultation documents included a drawing which showed proposals for both the pedestrian improvements and bus layover formalisation were delivered to 15 properties close to the project area. The drawing is supplied in Attachment A.

6.14 Staff attended a meeting with Ko Taku Reo – Deaf Education New Zealand on 26 February 2024 to discuss the proposal and seek early feedback on the proposed plan and any potential implications on the students at the school.

6.15 Staff attended an onsite meeting on 26 March 2024 with a resident to discuss the proposal and answer additional questions they had regarding alternative sites.

Summary of Submissions Ngā Tāpaetanga

6.16 Nine submissions were received: four from recognised organisations and five from individuals.

6.17 Regarding the pedestrian improvement proposal, four submissions are in support, two are against, and three did not comment.

6.18 Regarding the bus layover proposal, five submissions are in support, three are against and one did not comment.

6.19 A submission table is supplied by staff in Attachment C.

Issue	Staff response
Pedestrian Crossing Facility
Traffic, including cyclists coming from Lyttelton travel at high speed off Evans Pass Road and may not be able to slow down sufficiently for pedestrians.	The pedestrian refuge island will be clearly delineated with road markings (flush median) to direct vehicles and cyclists around the island. Adequate sight distance is provided at the crossing points to allow pedestrians to clearly sight approaching traffic (and vice versa) and choose an appropriate gap in traffic to safely cross the road.
Bus Layover Formalisation
Placing a long line of buses means a significant part of the road is blocked and vision is also blocked.	The current bus layover does not obstruct any safe sightlines, and there have been no complaints received by staff regarding buses blocking visibility at the existing layover location.
Can the existing turnaround area be used to fulfill the function of a layover area.	The existing turnaround area (25 m bus box) does not have sufficient capacity to stage up to 4 buses at a time. The first bus arriving may not be the first to leave and this area does not have space for a bus further down the queue to depart.
Road users cross the centre line when buses are laying over, creating a safety issue.	It is not uncommon to have a situation where a vehicle may need to move over the centre line to pass a bus safely. The responsibility of making such a manoeuvre safely and assessing any oncoming road users, lies with the driver of the vehicle. We have assessed the sight distance available for vehicles as they pass the proposed bus layover to make sure there is adequate intervisibility between vehicles in opposing directions should a driver choose to cross the centre line to make this manoeuvre. The proposed no-stopping lines that extend from the top of the bus box towards the proposed pedestrian island also improve this sightline.

7. Impact on Mana Whenua Ngā Whai Take Mana Whenua

7.1 The decisions do not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Mana Whenua, their culture, and traditions.

7.2 The decisions do not involve a matter of interest to Mana Whenua and will not impact on our agreed partnership priorities with Ngā Papatipu Rūnanga.

Climate Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi

7.3 The proposals in this report are unlikely to contribute significantly to adaptation to the impacts of climate change or emissions reductions.

8. Next Steps Ngā Mahinga ā-muri

8.1 Once recommendation approved, staff will engage with contractors to proceed with construction.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Wakefield Avenue Pedestrian and Bus Layover Improvements	24/1071046	64
b ⇩	Internal or External Memos Wakefield Avenue Pedestrian Improvements 29 February 2024 Report	24/276558	65
c ⇩	Submission Table - Public	24/1050594	67

In addition to the attached documents, the following background information is available:

Document Name – Location / File Link

Not applicable

Signatories Ngā Kaiwaitohu

Authors

Rushani Bowman - Project Coordinator - Public Transport

Mansour Johari - Passenger Transport Engineer

Lachlan Beban - Principal Advisor Transportation Signals

Approved By

Gemma Dioni - Acting Team Leader Traffic Operations

Stephen Wright - Manager Operations (Transport)

11. Birdsey Reserve - Community Build Pergola and Produce Stand
Reference Te Tohutoro:	24/1214175
Responsible Officer(s) Te Pou Matua:	Josie Schröder – Community Partnerships Ranger
Accountable ELT Member Pouwhakarae:	Andrew Rutledge, Acting General Manager Citizens and Community

1. Purpose and Origin of the Report Te Pūtake Pūrongo

1.1 The purpose of this report is to approve the construction, by members of the Heathcote Valley Community Food Forest, of a pergola, produce stand and accompanying information board in Birdsey Reserve.

1.2 The report is required as construction sign-off is needed for permanent structures of this nature in Council reserves. Sign-off for the structures was not gained at the time of the Community Board’s funding approval.

2. Officer Recommendations Ngā Tūtohu

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1. Receives the information in the Birdsey Reserve - Community Build Pergola and Produce Stand Report.

2. Notes that the decision in this report is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3. Executive Summary Te Whakarāpopoto Matua

3.1 Funding of $1326 was granted by the Community Board to John Marsh of the Heathcote Valley Community Food Forest for a community build of a pergola, produce stand and accompanying sign.

3.2 The construction of permanent structures in Council Reserves requires sign-off to ensure they are safe, fit-for-purpose, and to acknowledge the potential for on-going maintenance costs, which in this instance will be minimal.

3.3 The plans for the pergola, the only overhead structure, have been assessed by a Council structural engineer. Small amendments have been proposed to the pergola to ensure it will be fit-for-purpose, with these amendments agreed to by John Marsh, at minimal cost.

4. Background/Context Te Horopaki

4.1 An informal group of like-minded people have established a food forest in Birdsey Reserve. Working to an agreed plan – the Food Forest Plan, the group have continued to develop the food forest with some support from the Council and Community Board.

4.2 With the planting becoming more established, the next stage of the Food Forest Plan and part of the overall concept is to construct a pergola, produce stand and information board, to promote community interaction and share produce. The intention by the voluntary group is that, while considered permanent, the structures are still easily removable if necessary. The Community Board has provided a grant of $1326 for materials for the group. This is subject to the sign-off of the construction plans.

4.3 Plans and elevations of the proposed structures were provided to the Community Board by John Marsh, a retired Landscape Architect, as part of the funding application. The structures are simple in form, with the pergola, the only overhead structure, being composed of timber poles, with wires over which to grow grape vines for shade, food and interest.

4.4 As the pergola is an overhead structure on public property, assurance is needed that the construction is fit-for-purpose and safe for the public.

4.5 The plans and elevations were provided to a Council structural engineer for his appraisal. He has identified amendments needed to the construction detail. These have nil or minor cost implications on the overall construction costs. The construction detail has been passed onto John Marsh, who has agreed to make the amendments. With these amendments the structures are considered fit-for-purpose in their proposed setting. The structures are also considered small scale and of low risk such that they do not need a building consent or exemption.

4.6 Should the completed structures reach the stage where they require maintenance, which is likely to be minimal given the simplicity of the construction, this may be undertaken utilising voluntary labour, or the structures removed.

4.7 The following related memos/information were circulated to the meeting members:

Date	Subject

4.8 The following related information session/workshops have taken place for the members of the meeting:

Date	Subject

Options Considered Ngā Kōwhiringa Whaiwhakaaro

4.9 The following reasonably practicable options were considered and are assessed in this report:

4.9.1 Reject the construction plans for the structures as they are proposed.

4.9.2 Agree the construction plans for the structures proposed, with the amendments requested by the Council’s structural engineer and agreed by John Marsh.

4.10 The following options were considered but ruled out:

4.10.1 Withdraw the grant already provided by the Community Board and engage a project manager and construct the structures utilising the Council’s processes and resources. This option was ruled out due the projected cost upwards of $10,000.

Options Descriptions Ngā Kōwhiringa

4.11 Preferred Option: 4.7.2 Agree to the construction plans with amendment

4.11.1 Option Description: Agreement to the construction plans inclusive of the amendments proposed by the Council’s structural engineer and agreed by John Marsh.

4.11.2 Option Advantages

· Construction is cost-effective and undertaken in a timely manner by voluntary labour.

· Community ownership of the structures.

· Construction is fit-for-purpose and low risk.

· The structures are simple in construction and should require minimal maintenance or could be easily removed at a later date.

4.11.3 Option Disadvantages

· Nil

4.12 Reject the construction plans for the structures as proposed.

4.12.1 Option Description: Reject the construction plans for the structures as proposed.

4.12.2 Option Advantages

· Nil.

4.12.3 Option Disadvantages

· The structures proposed will not be constructed, with the associated loss of opportunity for community interaction and promotion of the food forest and its benefits.

Analysis Criteria Ngā Paearu Wetekina

4.13 Analysis weighted the advantages to disadvantages to the community of completing the construction of the structures versus not, keeping in mind that a grant has already been provided for the materials, and labour is voluntary.

5. Financial Implications Ngā Hīraunga Rauemi

Capex/Opex Ngā Utu Whakahaere

	Recommended Option	Option 2 - <enter text>	Option 3 - <enter text>
Cost to Implement	Nil	Nil
Maintenance/Ongoing Costs	Minor, likely undertaken by voluntary labour	Nil
Funding Source	Already funded	Nil
Funding Availability	Already funded	Nil
Impact on Rates	Nil	Nil

5.1 <enter text>.

6. Considerations Ngā Whai Whakaaro

Risks and Mitigations Ngā Mōrearea me ngā Whakamātautau

6.1 The minor risk that the structures proposed will not be fit-for-purpose is mitigated by their scale and the minor amendments made to construction detail, following a review of the proposal by a Council structural engineer.

Legal Considerations Ngā Hīraunga ā-Ture

6.2 Statutory and/or delegated authority to undertake proposals in the report:

6.2.1 Council has delegation to approve the construction of the pergola.

6.3 Other Legal Implications:

6.3.1 There is no legal context, issue, or implication relevant to this decision.

Strategy and Policy Considerations Te Whai Kaupapa here

6.4 The required decision:

6.4.1 Aligns with the Christchurch City Council’s Strategic Framework. The construction of the pergola and associated structures means residents have the opportunity to actively participate in community life, with a strong sense of identity and belonging.

6.4.2 Is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy. The level of significance was determined by <enter text>.

6.4.3 Is consistent with Council’s Plans and Policies. <enter text>.

6.5 This report supports the Council's Long Term Plan (2024 - 2034):

6.6 Parks, Heritage and Coastal Environment

6.6.1 Activity: Parks and Foreshore

· Level of Service: 6.3.7.4 Volunteer participation at community opportunities across parks network - Volunteer hours – maintain or grow compared to previous year.

Community Impacts and Views Ngā Mariu ā-Hāpori

6.7 The project is long standing, with plans circulated previously, and community involvement with the project including the layout and development of the reserve/food forest. This has provided ongoing opportunity to discuss and resolve any potential implications to the community including accessibility and other park users.

6.8 The decision affects the following wards/Community Board areas:

6.8.1 Waihoro Spreydon-Cashmere-Heathcote Community Board.

6.9 The Community Board view is that the project will further support the work of the Heathcote Valley Community Food Forest, and have positive impacts in respect to community building and resilience.

Impact on Mana Whenua Ngā Whai Take Mana Whenua

6.11 The decision does not involve a matter of interest to Mana Whenua and will not impact on our agreed partnership priorities with Ngā Papatipu Rūnanga.

6.12 The proposed structures are located as agreed within the established Heathcote Valley Community Food Forest.

Climate Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi

6.13 The decisions in this report are likely to:

6.13.1 Contribute positively to adaptation to the impacts of climate change.

6.13.2 Contribute positively to emissions reductions.

6.14 The offer of both a place for local people to congregate without leaving the area, and the visibility of local produce for local consumption, will lower emissions as people are able to source local produced food, thereby both people and food not contributing to food miles.

6.15 The structures are of a small scale and constructed of renewable and recyclable materials. The planting over the top of the pergola with contribute to emissions reduction.

7. Next Steps Ngā Mahinga ā-muri

7.1 Construction of the pergola and other structures by the Heathcote Valley Community Food Forest proceeds.

Attachments Ngā Tāpirihanga

There are no attachments to this report.

In addition to the attached documents, the following background information is available:

Document Name – Location / File Link

Not applicable

Signatories Ngā Kaiwaitohu

Authors

Josie Schroder - Community Partnership Ranger

Heather Davies - Community Development Advisor

Millie Stead - Community Partnerships Ranger

Approved By

Bridie Gibbings - Manager Operations - Parks Development

Al Hardy - Manager Community Parks

12. South Library -Temporary-Pop Up-Options During Rebuild
Reference Te Tohutoro:	24/1146765
Responsible Officer(s) Te Pou Matua:	Grant McIver-Leasing Consultant
Accountable ELT Member Pouwhakarae:	Andrew Rutledge, Acting General Manager Citizens and Community

1. Purpose and Origin of the Report Te Pūtake Pūrongo

1.1 The purpose of this report is to seek the Waihoro Spreydon-Cashmere-Heathcote Community Board’s decision on a preferred location for a temporary (Pop-Up) facility while the South Library and Service Centre is closed for rebuild.

1.2 The report is staff generated further to Council Resolution on 25 June 2024 - CLP/2024/00048

Amendment 116 / Substantive Motion – MR8

A116b. That the Council amends the operational budgets for the South Library as follows:

· Adds $150,000 to FY24/25.

· Removes $80,000 in FY25/26; and

· Adds $70,000 in FY26/27.

A116c. That the Council notes temporary services and costs can be delivered within current resources and budget, utilising the savings from the closure of the current South Library and Service Centre. (The staff from the South Library will be redeployed to operate the temporary services and to support the extension of services offered at Spreydon Library and through a Mobile Outreach van). The funding is sufficient to establish and operate a pop-up library of a space of approx. 100 m², based on costs for the available space. Staff advise that the amendment proposal to cut funding in year 2 and return this in year 3 will not impact operational delivery of levels of service.

A116d: Requests that the Waihoro Spreydon-Cashmere-Heathcote Community Board:

· Receive costed options for a temporary “pop-up” library in either Barrington Street or Colombo Street while South Library is closed; and

· Decide which option to implement within the allocated budget in the first quarter of FY24/25.

2. Officer Recommendations Ngā Tūtohu

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1. Receive the costed options for a temporary “pop-up” library in either Barrington Street or Colombo Street while South Library is closed.

2. Approves option 1 or similar space within The Colombo shopping centre.

3. Should option 1 no longer be available, approves the site at Barrington Mall.

4. Authorises the Manager Property Consultancy to conclude and administer the terms and conditions of the lease.

5. Notes that the decision in this report is assessed as Low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3. Executive Summary Te Whakarāpopoto Matua

3.1 Two options for a temporary South Library facility have been identified by staff. These options are within the Council resolved areas of Colombo Street and Barrington Street; both located within neighbourhood shopping centres.

3.2 Neighbourhood shopping centres provide critical mass by grouping tenants together around shared facilities, and carparking, and drive destination foot traffic through their marketing.

3.3 Both options are suitable for the delivery of a temporary service, however Option 1, Shop 1 at The Colombo, is recommended by staff as more suitable for the provision of a temporary library service.

The reasons for this are:

· It is larger than the alternative option and can hold more collection items (approximately 3000 more items)

· This option is located in a different part of the ward from Spreydon Library, providing a spread of library services for the duration of the rebuild.

· Spreydon Library operates from Barrington Park which is located next to the Barrington Mall

· Content of the collection located in both the temporary and Spreydon Library will be duplicated, a mixture of popular material appealing to customers of all ages.

4. Background/Context Te Horopaki

4.1 South Library is closing for rebuild. Additional operational funding has been approved through the LTP process for a temporary library to support additional service delivery.

4.2 The following related information session/workshops have taken place for the members of the meeting:

Date	Subject
04 Apr 2024	Workshop options for temporary relocation of services
14 Sep 2023	South Library & Service Centre

Options Considered Ngā Kōwhiringa Whaiwhakaaro

4.3 The following reasonably practicable options were considered and are assessed in this report:

4.3.1 The Colombo - Shop 1

4.3.2 Barrington Mall - Shop 57

4.4 The following options were considered but ruled out:

4.4.1 Standalone options on Colombo Street or Barrington Street that are not part of a neighbourhood shopping centre mall environment.

· Non mall options lack sufficient carparking, shared amenities, accessibility.

· Limited control over surrounding retail mix, then a managed centre with common area rules and regulations e.g. next to non-complimentary shop, food, manufacturing.

4.4.2 The Tannery – shops 24B & 51A

· Considered as an additional option within the ward catchment area.

· Discounted at the time of this report due to no suitable vacant spaces meeting our requirements around accessibility and visibility.

4.4.3 Community halls

§ No viable options on Colombo or Barrington Streets.

§ Any Community halls outside of the specified streets have existing occupier agreements.

Options Descriptions Ngā Kōwhiringa

4.5 Option One: The Colombo -Shop 1.

A building with a sign on the front

Description automatically generated A room with white chairs and a glass door

Description automatically generated

4.5.1 Option Description: 149m2 approximately

4.5.2 Option Advantages

· Collection size approximately 8000 items of popular material

· North facing external corner location

· Great accessibility within a well-known community retail hub.

· Approximately 1.8 km from current South Library / 3 km from Spreydon Library

· On major transportation and bus links

· Adequate car parking spaces / bicycle parking available

· Use of common area for pop up programming

· Public bathroom amenities available within the retail hub

· High stud height with a great light and airy feel

· Foot traffic to centre approximately 1 million per annum

· Ideal goods delivery location

· Onsite centre management

4.5.3 Option Disadvantages

· No covered walkway to internal staff amenities

· Overall cost for fit out greater than option 2

4.6 Option 2 - Barrington Shopping centre - Shop 57

4.6.1 Option Description: 110m2 approximately

4.6.2 Option Advantages

· Collections size approximately 5000 items of popular material

· Story time activity already established in common area

· Mall security in place e.g. roving guards

· Public bathroom amenities available within the retail hub

· Large customer carparking available

· Only minor additional fit out work required for library setup

· Close link to Spreydon Library

· Approx 2.1 km from South Library

· Foot traffic to mall over 4 million visitors annually

· Onsite centre management

· Internal corner location

4.6.3 Option Disadvantages

· Proximity to Spreydon Library, which does not spread library services across the ward.

· Smaller collection, approximately 3000 less than preferred option.

· Smaller space for additional programming or services e.g. public computers.

· Lack of parking space near the entrance for the daily deliveries of stock via the library truck.

5. Financial Implications Ngā Hīraunga Rauemi

Capex/Opex Ngā Utu Whakahaere

Recommended Option: The Colombo

A table with numbers and symbols

Description automatically generated

Option 2: Barrington Mall

A close-up of a table

Description automatically generated

5.1 Funding Source

5.1.1 The funding for this was approved in the final 2024/34 Long Term Plan on the South Library operating budgets per paragraph 0.

5.1.2 Both options are within the 2024/34 Long Term Plan budgets so there is no rates impact resulting from either choice.

6. Considerations Ngā Whai Whakaaro

Risks and Mitigations Ngā Mōrearea me ngā Whakamātautau

6.1 The risk is that the preferred option is leased before a decision can be sought from the community board.

To mitigate this risk, staff have the option of using the second option at Barrington Mall.

Legal Considerations Ngā Hīraunga ā-Ture

6.2 Statutory and/or delegated authority to undertake proposals in the report:

6.2.1 Council Resolution CLP/2024/00048 –

A116d: Requests that the Waihoro Spreydon-Cashmere-Heathcote Community Board:

Receive costed options for a temporary “pop-up” library in either Barrington Street or Colombo Street while South Library is closed; and

Decide which option to implement within the allocated budget in the first quarter of FY24/25.

6.2.2 Manger of Property Consultancy (MPC) delegated authority – Part C-Sub-Part 2- “To commit the Council to financial transactions up to $250,000” and Part C-Sub-Part 3 “Authority to negotiate and enter leases of Property to the Council by other parties, and to sign all required documentation”.

6.3 Other Legal Implications:

6.3.1 This report has not been reviewed and approved by the Legal Services Unit. The matter of the preparation of the lease is a routine matter on which the legal situation is well known and settled.

6.3.2 The lease documentation will be reviewed by the Council's Legal Services team.

6.3.3 Local Government Act 2002 - Decision making including consideration of Community views

Strategy and Policy Considerations Te Whai Kaupapa here

6.4 The required decision:

6.4.1 Aligns with the Christchurch City Council’s Strategic Framework Community Outcome of being a collaborative, confident city where residents have the opportunity to access and engage with library services to support their wellbeing, sense of belonging, and identity.

6.4.2 Is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy. The level of significance was determined by taking into consideration the number of people affected across the city.

6.4.3 Is consistent with Council’s Plans and Policies.

6.5 This report supports the Council's Long Term Plan (2024 - 2034):

6.6 Citizens and communities

6.6.1 Activity: Libraries

· Level of Service: 3.1.2.1 Residents have access to a physical and digital library relevant to local community need or profile.

Community Impacts and Views Ngā Mariu ā-Hāpori

6.7 Community groups impacted by this decision are the current users of South Library and Service Centre. It is unknown what level of participation in the temporary library will be achieved over other library options in the Christchurch City Libraries’ network.

6.8 The decision affects the following wards/Community Board areas:

6.8.1 Waihoro Spreydon-Cashmere-Heathcote Ward.

6.9 The Community Board informal view is to locate temporary facilities across the ward wherever possible so that they are accessible to the public.

Impact on Mana Whenua Ngā Whai Take Mana Whenua

6.11 The decision does not involve a matter of interest to Mana Whenua and will not impact on our agreed partnership priorities with Ngā Papatipu Rūnanga.

6.12 A selection from Ngā Pounamu Māori (NPM) collection will be available in the temporary library. Users may also place holds free of charge on other NPM items held in the network.

Climate Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi

6.13 The proposals in this report are unlikely to contribute significantly to adaptation to the impacts of climate change or emissions reductions.

6.14 The proposal to enter this new lease in an existing building does not have an impact on climate change as there is a limited carbon footprint associated with the leasing, the leasing fitout and the ongoing use itself.

6.15 In terms of the activities associated with the lease it is unknown if current users of South Library will utilise the temporary service or travel further to other existing libraries within the Christchurch City Libraries’ network.

7. Next Steps Ngā Mahinga ā-muri

7.1 Staff will conclude lease negotiations

7.2 Staff will engage contractors to proceed with setup of the temporary facility.

7.3 Public communication of location and timing of temporary facility and pop-up services

Attachments Ngā Tāpirihanga

There are no attachments to this report.

In addition to the attached documents, the following background information is available:

Document Name – Location / File Link

Not applicable

Signatories Ngā Kaiwaitohu

Authors

Grant McIver - Leasing Consultant

Tania Hayward - Maintenance & Projects Advisor

Approved By

Kathy Jarden - Team Leader Leasing Consultancy

Angus Smith - Manager Property Consultancy

Carolyn Robertson - Head of Libraries and Information

14. Tree Removal for Pinetum in Victoria Park
Reference Te Tohutoro:	24/866359
Responsible Officer(s) Te Pou Matua:	Brittany Walker (Arborist Central City), Nigel Morritt (Ranger Project Manager)
Accountable ELT Member Pouwhakarae:	Andrew Rutledge, Acting General Manager Citizens and Community

1. Purpose and Origin of the Report Te Pūtake Pūrongo

1.1 The purpose of this report is to seek approval for the removal of trees to protect and enhance the pinetum collection in Victoria Park.

1.2 The report is in response to a site visit with the local ranger who is wanting to undertake works to remove trees (including pest species) currently growing within the pinetum collection.

1.3 As the trees proposed for removal are healthy and structurally sound, the decision falls outside of staff delegation and the decision to remove them ultimately sits with the local community board.

2. Officer Recommendations Ngā Tūtohu

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1. Receives the information in the Tree Removal for Pinetum in Victoria Park Report.

2. Notes that the decision in this report is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3. Provide staff the approval necessary to undertake the removal of trees within the Victoria Park Pinetum to protect and enhance the collection within the pinetum as shown in the area outlined in attachment.

3. Executive Summary Te Whakarāpopoto Matua

3.1 Within Victoria Park there is an existing pinetum which has a number of Pinus radiata and Pittosporum crassifolium growing. These species along with others detract from the usability of the pinetum.

3.2 The pinetum collection is the most comprehensive public pinetum collection in Christchurch outside of the Botanic Gardens and contains several taxa not included in the Botanic Gardens collection.

3.3 To provide staff with the ability to manage and improve this area, we are seeking broad approval to undertake removals required in order to protect and enhance the collection within the pinetum.

4. Background/Context Te Horopaki

4.1 The pinetum was established in 1953 as a comprehensive and representative world collection. In 1955 the pinetum was described in the New Zealand Gardener to include “most of the world's choicest – and some of the rarest – species.” These were noted to have been grown from seed imported from Botanical Institutions in the USA, Canada and Europe. A planting list dated September 1953 lists 23 of the pine species planted at this time.

4.2 Having plant collections in more than one location helps with reducing risk to a collection as well as enabling the benefit of observing species growing in a different microclimate.

4.3 Throughout the pinetum there are a number of trees that detract from the aims of protecting and enhancing the botanic collection.

4.4 Staff have identified a number of pest and wilding trees within the collection which they would like to remove.

4.5 In addition to the current proposed removals, it is expected there will be additional removals as some of the existing trees grow larger and new seedlings develop. Furthermore as the pinetum collection is expanded in collaboration with Botanic Gardens staff, additional removals may be required.

4.6
The image below shows the location of the pinetum and some potential improvements.

4.7 All removals will be based on input from the Councils arborist to ensure that the works do not impact on the existing specimens or result in exposing the site un-neccesarily.

Options Considered Ngā Kōwhiringa Whaiwhakaaro

4.8 The following reasonably practicable options were considered and are assessed in this report:

· Grant broad approval to undertake tree removals within the pinetum area.

· No tree removals.

· Only seek approval for current removal requests.

4.9 The following options were considered but ruled out:

· No tree removals - the trees proposed for removal detract from the purpose and quality of the collection.

· Only seek approval for current removals – in order to manage the pinetum area it would be more efficient to gain approval for both current and future removals based on the principle that they would be undertaken to protect and enhance the collection.

Options Descriptions Ngā Kōwhiringa

4.10 Preferred Option: Grant broad approval for removals.

4.10.1 Option Description: Staff will remove trees where they are a pest species or are seen to impact on the pinetum collection.

4.10.2 Option Advantages

· Staff will have the ability to remove trees promptly without requiring removal from the board every time.

· Save staff and boards time by limiting number of reports coming to board.

4.10.3 Option Disadvantages

· Board may have reduced visibility of removals.

Analysis Criteria Ngā Paearu Wetekina

4.11 Impact on the quality of the pinetum collection.

4.12 Efficiency of staff and board time.

4.13 Public perception.

5. Financial Implications Ngā Hīraunga Rauemi

Capex/Opex Ngā Utu Whakahaere

	Recommended Option	Option 2 – No removal	Option 3 – limited approval
Cost to Implement	Approximately $9000	None	Approximately $9000
Maintenance/Ongoing Costs	N/A	N/A	N/A
Funding Source	Existing capex/opex	N/A	Existing capex/opex
Funding Availability	Funding available	N/A	Funding available
Impact on Rates	None	N/A	None

6. Considerations Ngā Whai Whakaaro

Risks and Mitigations Ngā Mōrearea me ngā Whakamātautau

6.1 If work is not completed there is a risk that the existing pinetum collection may be overrun.

Legal Considerations Ngā Hīraunga ā-Ture

6.2 Statutory and/or delegated authority to undertake proposals in the report:

6.2.1 Community board has the delegated authority to approve removals.

6.3 Other Legal Implications:

6.3.1 There is no legal context, issue, or implication relevant to this decision.

Strategy and Policy Considerations Te Whai Kaupapa here

6.4 The required decision:

6.4.1 Align with the Christchurch City Council’s Strategic Framework.

6.4.2 Is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy. The level of significance was determined by assessing the impact this would have on the local community.

6.4.3 Is consistent with Council’s Plans and Policies. This is consistent with sections 4.10 and 4.11 and 4.13 of the Tree Policy.

6.5 This report supports the Council's Long Term Plan (2024 - 2034):

6.6 Parks, heritage and coastal environment

6.6.1 Activity: Parks and Foreshore

· Level of Service: 6.8.2.1 Increasing tree canopy in Parks - A net increase in total number of trees is achieved (1:2 replacement policy), with a minimum of 50% of the trees being medium to very large species.

6.7 While removal will result in an initial reduction in canopy, these removals are expected to provide space for additional planting and growth of existing trees which will protect and enhance the pinetum collection.

Community Impacts and Views Ngā Mariu ā-Hāpori

6.8 No consultation has occurred.

6.9 Works will improve and enhance the pinetum which will have a positive impact on the community and the way this space is used.

Impact on Mana Whenua Ngā Whai Take Mana Whenua

6.10 The decision does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Mana Whenua, their culture, and traditions.

6.11 The decision does not involve a matter of interest to Mana Whenua and will not impact on our agreed partnership priorities with Ngā Papatipu Rūnanga.

6.12 The area is not currently, nor is it intended to be, an indigenous forest.

Climate Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi

6.15 The proposals in this report are unlikely to contribute significantly to adaptation to the impacts of climate change or emissions reductions.

6.16 The number of removals will be minor. Any impacts will be offset by the planting of replacement trees.

7. Next Steps Ngā Mahinga ā-muri

7.1 If approval is granted, staff will proceed with removals and replacement planting.

7.2 Staff will continue to monitor and manage the pinetum area which will include future removals.

Attachments Ngā Tāpirihanga

There are no attachments to this report.

In addition to the attached documents, the following background information is available:

Document Name – Location / File Link

Not applicable

Signatories Ngā Kaiwaitohu

Authors

Brittany Walker - Arborist

Nigel Morritt - Ranger Project Manager

Approved By

Toby Chapman - Manager Urban Forest

Rupert Bool - Acting Head of Parks

16. Communnity Tree Planting sites for 2024
Reference Te Tohutoro:	24/1308842
Responsible Officer(s) Te Pou Matua:	Toby Chapman (Urban Forest Manager)
Accountable ELT Member Pouwhakarae:	Andrew Rutledge, Acting General Manager Citizens and Community

1. Purpose and Origin of the Report Te Pūtake Pūrongo

1.1 The purpose of this report is to seek approval to plant trees at two locations along the Heathcote River for community events.

1.2 Council Staff have been working with volunteer groups and will provide support by suppling plants and marking out planting areas.

1.3 A few plantings have occurred in the past without the necessary approvals, these will be summarised and brought to the board for retrospective approval at a later date.

2. Officer Recommendations Ngā Tūtohu

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1. Receives the information in the Communnity Tree Planting sites for 2024 Report.

2. Notes that the decision in this report is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3. Approve planting within Centennial Park and near the bridge opposite Princess Margeret Hospital.

3. Executive Summary Te Whakarāpopoto Matua

3.1 Two planting days are being organised along the Heathcote River: one with Hoon Hay school students and the other with the Karitane Valley Ropu group.

3.2 The locations of the plantings will be in Centennial Park (school planting) and around the entry points of the pedestrian bridge opposite Princess Margeret Hospital. Both plantings are part of wider community planting efforts within the area.

3.3 Community planting days have established native species at various locations along the Heathcote River and in Centennial Park. These plantings have been supported by staff through the supply of plants and enabling the organisation of planting days.

3.4 A review of community planting projects revealed that some did not receive the proper approvals from the Waihoro – Spreydon – Cashmere – Heathcote Community Board. Two sites identified for planting by local schools and community groups are among those lacking formal approval.

3.5 Recently, staff received feedback from a member of the public expressing concerns about the planting potentially restricting views of the river. While staff believe the small sections of planting completed so far are unlikely to affect river views, they acknowledge that careful planning is necessary to prevent any future impact.

3.6 Staff are developing a broader planting plan for the Heathcote River as part of the Urban Forest Plan. This plan aims to balance integrating planting along the river to support a healthy waterway while preserving the aesthetic views of the river from the adjacent road and pathways.

4. Background/Context Te Horopaki

4.1 The Heathcote River has attracted numerous community and school groups interested in planting native species along its banks. This has happened at various locations over the years, including Centennial Park and near the bridges between Barrington and Ferniehurst Streets.

4.2 Two more plantings have been scheduled for this planting season and it is the purpose of this report to seek approval for this to proceed.

4.3 The planting near the bridge is part of a wider vision to have planting along the entrances to four bridges that cross the Heathcote. Each bridge has been given a theme aligned with a native tree species. To date, three bridges have already been planted, these are Fairview Bridge (Matai theme), Pedestrian bridge opposite Cashmere Valley Reserve (Kowhai theme) and the pedestrian bridge opposite Crichton Terrace (Totara theme).

4.4

These have been planted by the Karitane Valley Ropu group with input from Colin Meurk in respect to tree species selection. The group would like to complete the project by planting the final bridge opposite Princess Margaret Hospital (Hinau theme).

4.5 Since 2020, a section of the Heathcote River which runs through Centennial Park has been planted up by school groups. Hoon Hay School are currently engaged in the Te Tuna Tāone programme - an action learning programme that works with schools in Ōtautahi to become kaitiaki, and take action to improve the life of the taonga species, the longfin tuna/eel.

4.6 To support eel conservation, the school children have requested native planting along their local waterway in Centennial Park. Council staff have identified a 100 m² site along the riparian margin near Rose Street and planned a small planting of 50 native plants. The plants have been purchased, and a planting date with the school has been set.

An aerial view of a park

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4.7 Hoon Hay School have committed to maintain the planting site and plan to carry out four maintenance sessions per year. They will be shown how to conduct a maintenance session by Council staff (Community Rangers and the Community Waterways Advisor) with the aim of future maintenance sessions becoming self-led.

Options Considered Ngā Kōwhiringa Whaiwhakaaro

4.8 The following options were considered and are assessed in this report:

4.8.1 Approval of planting.

4.8.2 Decline planting.

4.9 The following options were considered but ruled out:

4.9.1 Request consultation – It would not be possible to complete consultation and have a report returned to the Community Board before the end of the planting season.

Options Descriptions Ngā Kōwhiringa

4.10 Preferred Option: Approval of planting

4.10.1 Option Description: Community Board to grant approval of the proposed planting plans as outlined within the report.

4.10.2 Option Advantages

· Allow the local school and the Karitane Valley Ropu group to complete their planting days as planned.

4.10.3 Option Disadvantages

· Planting will be undertaken without a full plan of the river and without public consultation.

4.11 Decline planting proposal -

4.11.1 Option Description: Community Board could decline the planting until a more complete plan for the river corridor has been completed including consultation.

4.11.2 Option Advantages

· Board will have an understanding of how the planting fits within a wider planting project.

· Board will have a deeper understanding of public opinion for the planting through the results of consultation.

4.11.3 Option Disadvantages

· The School and Karitane Valley Ropu group will not be able to complete planting this year.

Analysis Criteria Ngā Paearu Wetekina

4.12 The ability for the interested groups to continue their planned planting works.

5. Financial Implications Ngā Hīraunga Rauemi

Capex/Opex Ngā Utu Whakahaere

	Recommended Option	Option 2 - <enter text>	Option 3 - <enter text>
Cost to Implement	$750
Maintenance/Ongoing Costs	nil
Funding Source	SW Natural Waterways Budget and Urban Forest Budget
Funding Availability	Yes
Impact on Rates	Nil

5.1 The costs associated with the planting relates to the purchase of plants only. All ongoing maintenance will be handled by the community groups.

6. Considerations Ngā Whai Whakaaro

Risks and Mitigations Ngā Mōrearea me ngā Whakamātautau

6.1 As the plans have not been publicly consulted and we have received a complaint from a member of the public about the planting.

6.2 The proposed planting will be kept small and steps such as placement and species selection will be completed in a way to ensure that views of the river are retained.

Legal Considerations Ngā Hīraunga ā-Ture

6.3 Statutory and/or delegated authority to undertake proposals in the report:

6.3.1 Council has the delegation to plant trees within the park.

6.4 Other Legal Implications:

6.4.1 There is no legal context, issue, or implication relevant to this decision.

Strategy and Policy Considerations Te Whai Kaupapa here

6.4.1 The required Align with the Christchurch City Council’s Strategic Framework.

6.4.2 Are assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy. The level of significance was determined by the number of properties that will be impacted and how it will alter the use of the area.

6.5 This planting plan is in alignment with the City’s Urban Forest Plan, in particular the following objectives:

· Objective 1.1: Grow our urban forest and achieve and maintain canopy cover targets;

· Objective 1.2: Distribute canopy cover equitably, with no ward having less than 15% total canopy cover;

6.6 Objective 2.4: Increase the visibility of native tree species and create ecological corridors; and;

6.7 This report supports the Council's Long Term Plan (2024 - 2034):

6.8 Parks, Heritage and Coastal Environment

6.8.1 Activity: Parks and Foreshore

Community Impacts and Views Ngā Mariu ā-Hāpori

6.9 No specific consultation has been undertaken for these planting sites.

6.10 The decision affects the following wards/Community Board areas:

6.10.1 Waihoro Spreydon-Cashmere-Heathcote Community Board.

Impact on Mana Whenua Ngā Whai Take Mana Whenua

6.11 The decision does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Mana Whenua, their culture and traditions.

6.12 The decision involves a matter of interest to Mana Whenua and could impact on our agreed partnership priorities with Ngā Papatipu Rūnanga.

6.13 The planting of natives along the corridor is in alignment with the Mahaanui Management Plan and is in alignment with the Urban Forest Plan.

Climate Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi

6.14 The decisions in this report are likely to:

6.14.1 Contribute positively to adaptation to the impacts of climate change.

6.14.2 Contribute positively to emissions reductions.

6.15 The plans will result in an increase in canopy cover across the city. As trees sequester carbon, this will have a positive impact on the Councils emissions reduction.

7. Next Steps Ngā Mahinga ā-muri

7.1 If the Commmunity Board approves the plan the two sites will be planted in August this year.

7.2 If the board does not approve the plans, staff will work with the groups to incorporate them into a wider planting plan for the river.

Attachments Ngā Tāpirihanga

There are no attachments to this report.

In addition to the attached documents, the following background information is available:

Document Name – Location / File Link

Not applicable

Signatories Ngā Kaiwaitohu

Authors

Toby Chapman - Manager Urban Forest

Josie Schroder - Community Partnership Ranger

Georgina St John-Ives - Community Waterways Advisor

Approved By

Bridie Gibbings - Manager Operations - Parks Development

Rupert Bool - Acting Head of Parks

17. Waihoro Spreydon-Cashmere-Heathcote Community Board Area Report - August 2024
Reference Te Tohutoro:	24/1084460
Responsible Officer(s) Te Pou Matua:	Jess Garrett, Waihoro Spreydon-Cashmere-Heathcote Community Governance Manager
Accountable ELT Member Pouwhakarae:	Andrew Rutledge, Acting General Manager Citizens and Community

1. Purpose of Origin of the Report Te Pūtake Pūrongo

1.1 This report provides the Board with an overview of initiatives and issues current within the Community Board area.

1.2 This is a monthly staff-generated report.

2. Officer Recommendations Ngā Tūtohu

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1. Receives the information in the Waihoro Spreydon-Cashmere-Heathcote Community Board Area Report - August 2024 Report.

3. Community Support, Governance and Partnership Activity

3.1 Community Governance Projects

Activity	Detail	Timeline	Strategic Alignment
Community Service Awards 2024	Nominations for Community Service Awards opened 1 March and will close on 16 August.	Ongoing	Strengthening Communities Together Strategy
Community Pride Garden Awards 2024	Award recipients were invited to the combined awards ceremony held on 18 July.	Complete	Strengthening Communities Together Strategy
Edible and Sustainable Garden Awards 2024	Twenty-one entries were received, and the award recipients were invited to a combined awards ceremony on 18 July.	Complete	Strengthening Communities Together Strategy
Age Friendly Spreydon Cashmere Heathcote	Information gathered from the workshop identified four areas of focus: housing, social participation, communication and information, health and community. Follow up work is underway.	Ongoing	Community Board Project
Fuse Youth	Are now permanently operating from Matuku Takotako. Activating a community space at the facility and creating a sense of place and connection for youth attending weekly sessions on a Wednesday and Friday.	Ongoing	Board Priority Community Facilities
Summer with your neighbours	Applications for 2024/25 Summer with your neighbours opens on 13 July through until 11 August for events held 26 October to 31 March	13 July – 11 August for applications	Strengthening Communities Together Strategy
Landsdowne Community Centre	The community centre has been managed by the community in a voluntary capacity for over 30 years. Landsdowne Community Centre Incorporated decided to wind down their operations by end of June 2024. As of the 1 July 2024 management of the facility returned to council.	July 2024	Strengthening Communities Together Strategy
Somerfield Hall	Renovation work in nearing completion.	July 2024	Strengthening Communities Together Strategy.
Addington Park – Māra Kai	Waihoro Community Board members and staff attended a meeting on 17 July at Addington Park. Representatives from the Addington Farm shared ideas and vision for developing a Māra Kai site beside the changing rooms at Addington Park.	Ongoing	Strengthening Communities Together Strategy.
Walk n Talk	Walk n Talk Programmes for the second half of the year are available online with flyers distributed to relevant local community groups.	Ongoing	Strengthening Communities Together Strategy.

A group of people holding certificates

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Photo – Elected members with Community Pride Garden and Edible & Sustainable special award recipients holding certificates.

3.2 Community Funding Summary

3.2.1 Community Board Discretionary Response Fund 2023/24 – as at 30 June 2024:

· Discretionary Response Fund balance for 2023/24 is $9,779.00

· Youth Achievement and Development Fund balance is $0.00

· The Off the Ground Fund balance is $0.00

· The Shape Your Place Toolkit Fund balance is $0.00

Unspent funds from Off the Ground Fund and Shape Your Place Toolkit Fund have been returned to the 2023/24 Discretionary Response Fund.

The 2023/24 Discretionary Response Fund Spreadsheet is attached for record purposes.

The 2024/25 Waihoro Community Board Discretionary Response Fund will be set up at their extraordinary meeting on 1 August 2024.

3.2.2 Youth Development Fund Applications

The following Youth Development Fund applications have been approved since the last Area Report:

Name	Event	Amount
Swade Bellam	GKR Karate World Cup, Sydney	$300
Makenzie Bellam	GKR Karate World Cup, Sydney	$300
Ben Hamilton Skurak	IED Architectural Sketchbook Course, Rome	$350

The Youth Development Fund Decision Matrices are attached for record purposes.

Reporting back to Community Board:

Name | Event

Photos

Cashmere High School students - Sophie Campbell, William Dyhrberg, Jacob Ridder, Moss Turner, Chris Watson and Naomi Wilson participated at the World Future Problem Solving International Conference, June 2024.

The team ended up getting a first, second, third, two-sixths and nineth placings out of 2,700 students at the Future Problem-Solving International Conference at Indiana University, USA.

Cashmere High School students – Max Groer, Hamish Sherratt and Mya Bennett participated in the 2023 Hillary Challenge National Adventure Racing Team at Tongariro, October 2023.

The team trained weekly leading up to the competition and placed a credible seventh out of twelve in the regional event.

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Cashmere High School students – Lucy Moore, Vida Gerard, Genavieve Graham, Lucy Phillips and Julia Walters participated in the 2023 National Readers' Cup Competition in Auckland, after winning the regional in a landslide victory.

The students involved have increased academic, social, business and life skills as a result of this project. They are now training the next team to participate in the event and will continue to do this for three further years.

Cashmere High School students - Elizabeth Collecutt, Ellen Doughty, Jessica Fastier, Ruby Geddes, Seamus Mirfin, Luke McPherson, Jasper Murray and Naomi Wilson participated at the World Future Problem Solving International Conference, June 2023.

The team ended up getting a second, third, fifth and a sixth placing out of 2,800 students at the Future Problem-Solving International Conference at University of Massachusetts, USA.

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Cashmere High School students - Finn Howard, Noah Smith, Charlie Cadillac, Connor Brooks, Isaac Rademaker, Ethan Rademaker, and Rory Skinner participated in the Cashmere Boys Volleyball team made up of 10 students that travelled to the Gold Coast to play in a season ending tournament – Australian Schools Nationals in December 2022.

Due to Covid the NZ Nationals was cancelled so this trip was a chance for the team to represent their school at a large event, many for the final time. The team had played the sport for 5 years and had been dedicated to training / games / tournaments throughout their time.

The team made the most of their time in the Gold Coast and finished up 2^nd in the Y12 Boys Division. Throughout the week they were able to compete against a huge range of other schools. As a sign of respect for the winning school, Cashmere High performed a haka which was a greatly appreciated by those able to witness it.

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Christchurch Girls High students - Desire Manu-Mataese, Amelie Martin, Lily Spark, Khonnah Vanilau, and Helen Woods participated at the National Secondary Schools Volleyball Championships, held in Palmerston North, March 2024.

The Senior A team left an indelible mark on the competition, clinching a remarkable 2^nd place finish overall. Despite a fiercely contested final against Rangitoto College, characterised by displays of exceptional skill and determination, out team narrowly missed the top spot.

Meanwhile, the Senior B team exceeded expectations by securing a commendable 19^th place finish out of 103 teams, clinching the bronze medal in Division 2, a testament to their resilience and teamwork.

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3.3 Participation in and Contribution to Decision Making

3.3.1 Report back on other Activities contributing to Community Board Plan [for items not included in the above table but are included in Community Board Plan]

· The Waihoro Spreydon-Cashmere-Heathcote 2023-25 Community Board Plan was adopted by the Board at their meeting in May 2023 and can be found online here.

· Progress on the Community Board Plan can be found online here.

3.3.2 Council Engagement and Consultation.

· Proposed improvements for Waltham School crossings on Waltham Road and Hastings Street East were consulted on from 1 July to 15 July for the Board to make a decision in August/September 2024.

· Proposed upgrades to the existing St Peter's School crossing on Beckenham Street were consulted on from 3 July to 31 July for the Board to make a decision in September/October 2024.

· The community had the opportunity from 29 May to 26 June to submit feedback on the proposed Landscape Development Plan for Purau Reserve which will help to inform the staff recommendation to the Board in August/September 2024.

3.4 Governance Advice

3.4.1 Public Forum – The Board received the following public forum presentations at its 11 July meeting and its Community Open Forum on 25 July 2024:

· Representatives from Kia Ora Addington gave the Board an update on the Neighbourhood Building Project.

· Students from Canterbury University spoke to the Board in relation to play and recreation spaces in densifying neighbourhoods.

· Local resident spoke of the no-stopping issues at the T-intersection of Simeon and Athelstan Streets.

· Local residents spoke to the Board in regard to a derelict property in Brookhaven.

· A representative from Sumner Green and Skate gave an update to the Board on minor design changes to the skate park concept changes.

3.4.2 Deputations – The Board did not receive any deputations during the month of July.

3.4.3 Correspondence – The Board received the following correspondence during the month of July:

· Local issues at King Park, Mount Pleasant.

· Insufficient Community Engagement with the Halswell Road Bus Priority Project.

3.4.4 Information Sessions/Workshops – The Board received the following information sessions/workshops in July 2024:

· Richmond Hill Road – proposed no stopping restrictions

· Good-to-go ways to get to school

3.5 Community Development

3.5.1 Addington Neighbourhood Building Project

Throughout the month of July Mānuka Cottage has been a hive of activity with a number of neighbourhood building sparking activities being activated. Highlights have been the Matariki at Mānuka, which was a collaborative event with a number of local residents, St Mary's Church and Mānuka Cottage, all working together to deliver a meaningful night of reflection and connection.

The monthly skill sharing night was a busy one with dumpling making and learning how to repair leaky taps and door handles and during the school holidays, a tamariki chalk competition, as well as the regular Tī and Kōrero catch up.

Feedback from the Kia Ora Addington group is that there are new faces coming in frequently and lots of different ideas and support for the skill sharing nights.

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3.5.2 Cook Islands Language Week Celebration

Cook Islands Language week will be celebrated this year from 4 -10 August, with a theme of "Ātui’ia au ki te vaka o tōku matakeinanga" which translates to "the connection of my vaka to my tribe".

This year, Waihoro staff are supporting the Cook Islands Community, who are a newly established relationship for CCC, to deliver two events at the Multicultural Centre on Monday 5 and Wednesday 7 August. These events will be a celebration of language, history, drums and dance, as well learning to make ei katu (traditional headwear pieces).

4. Advice Provided to the Community Board Ngā Kupu Tohutohu ka hoatu ki te Poari Hapori

4.1 Customer Service Request Report – A report on open and completed tickets (requests for service) in June 2024 is attached.

4.2 Graffiti Snapshot Report – The June 2024 Graffiti snapshot attached.

4.3 Attached Memos include:

· Response to correspondence, Athelstan Street / Simeon Street Intersection

· Our Play Spaces Network Plan for Ōtautahi Christchurch

4.4 At its Information Session on 27 June 2024, the Waihoro Spreydon-Cashmere-Heathcote Community Board received a public forum from Pastor Faafetai Matai requesting information on whether the development charges on the extension project can be waived. The Board referred this to staff for investigation and response back to the Board.

The response from the Team Leader Development Support: The Council’s Development Contributions Policy does not provide for specific remissions from the requirement to pay development contributions and staff have no ability to reduce them.

My team has met previously met with the Church and provided correspondence.

At the same meeting the Board also received a public forum from David Moore on tree planting in Charlesworth reserve. The arborist has responded with the following:

The next set of plans are not due to come to the board until later in the year. When these are underway the board will be notified, and Charlesworth reserve will be included.

4.5 Why we do what we do – City Streets Maintenance.

In essence, everything we deliver through our maintenance contracts is driven on a need’s basis, backed up by empirical data. Although we conduct workshops with Community Boards and consider the feedback from the ‘Life in Christchurch’ survey data and Customer Service Requests (CSRs), it must then be reviewed and balanced against the asset data we have before deciding upon any programmes for delivery within approved budgets.

We do not choose sites for repairs based on solely what people want, as the vast majority of the requests we receive do not breach Councils levels for intervention. In order to choose sites for capital expenditure, we follow a very stringent process to ensure the work we target meets the expectations of not just good asset management processes, but also the requirements of our Waka Kotahi major funders. In order to choose sites for heavy maintenance, the Team Leaders have to balance not only limited operational funding, but also maintenance intervention strategies that give the results needed and meet the lifecycle of the asset and the impact on the public if we do/do not intervene.

I was asked a month or so back why we don’t send out Start Work Notices in the same method as the Transport Project teams. The reason why we don’t do it that way is due to the significant number of sites we deliver each year. On average the Projects teams deliver approximately 180 projects each year, all of which have had significant external communications and consultation with Councillors/Community Boards and the public. The Transport Maintenance teams deliver on average approximately 2415 capital maintenance projects, this is without including the number of operational maintenance jobs delivered, as this would most likely multiply by a factor of 20. This is why we rely on process developed over many years, specifically the following:

· De-clashing work with external parties and presenting work on the NZ Forward Works Viewer.

· Projecting out our largest capital programmes (road resurfacing/footpath resurfacing) on the Council Roads and Footpaths web page.

· Coordinating Corridor Access with Councils Traffic Management teams, so as to minimise impact on the public.

· We then deliver letter drops to businesses; properties close by the worksites. We place out Variable Messaging Sign (VMS) boards to capture public from further afield. We put out static signs with the worksite information at the ends of the worksites to provide greater detail. We send out the letter drops through to Community Boards so they can be passed through to Councillors and anyone else that may wish to see them. Finally, if we deem it enough to cause significant disruption, we work with Councils Communications Teams to send out messages on more social media platforms.

We are currently closing out the last financial years works and pulling together the works for the next financial year, so once we have it locked down my team and I will be round the boards briefing you on our plans.

4.6 On 9 May 2024 the board received a public forum from Reverend Dr Richard Waugh, QSM in relation to the ANZAC Day service held at Waltham Park Memorial Gates for Waltham, Opawa, and St Martins communities.

The following was sought from the board, which was subsequently referred to staff for advice. Please see response from Council officers in italics below.

Endorsement from the Board and Council

This event does not require a formal endorsement from the Board or Council. What this event requires is an event permit should you have more than 150 people.

In March this year you indicated there would be less than 150 people, meaning an event permit would not be required and there would not be amplified sound other than a small mic and speaker.

However, at your presentation to the Board, you advised the event went ahead with over 300 people in attendance with no event permit or traffic management plan in place, with photos provided showing a number of people in attendance standing on the road.

If this event is going to proceed again with more than 150 people, you are required to submit an event permit. https://ccc.govt.nz/news-and-events/running-an-event/event-permits

Of note, there are a number of community-led Anzac Day events within the Waihoro Board area, all of which are self-sufficient and not funded by the Waihoro Board.

Road closed temporarily

We don’t have the budget to support additional Traffic Management.

The memorial gates to be open during the event

For future ANZAC day memorials, the gates can be opened to accommodate events.

For any other event, that requires the gates to be opened the Community Park Team Leader for the area can be contacted who will be to arrange this.

Access to power from Waltham Pool

This will be possible – advice is to liaise with the Manager of Facilities to organise this.

Listed on the official ANZAC Day Service sites

This can be done if the information is sent through by the end of February (Location, start time etc).

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	2023-24 Discretionary Response Fund Spreadsheet	24/1307290	127
b ⇩	Decision Matrix - Swade Bellam GKR Karate World Cup	24/1307291	128
c ⇩	Decision Matrix - McKenzie Bellam GKR Karate World Cup	24/1307292	129
d ⇩	Decision Matrix - Ben Hamilton Skurak IED Architectural Sketchbook Course	24/1307294	130
e ⇩	Waihoro Community Board Hybris Ticket Report - June 2024	24/1129611	131
f ⇩	Graffiti Snapshot Report - June 2024	24/1286310	132
g ⇩	Memo - Response to correspondence, Athelstan Street / Simeon Street Intersection	24/1071253	134
h ⇩	Memo - Our Play Spaces Network Plan for Ōtautahi Christchurch	24/1065812	136

Signatories Ngā Kaiwaitohu

Authors

Jane Walders - Support Officer

Heather Davies - Community Development Advisor

Nime Ah Kam-Sherlock - Community Recreation Advisor

Shanelle Temaru-Ilalio - Community Recreation Advisor

Approved By

Jess Garrett - Manager Community Governance, Spreydon-Cashmere-Heathcote

Emma Pavey - Acting Manager Community Governance Team

Matthew McLintock - Acting Head of Community Support and Partnerships

Name	Subject
Jane Woodill, Ultimate Care Bishop Selwyn	Request for no-stopping restrictions on Ruskin Street
Kevin Ravenhill	Road layout issues at the Colombo / Dyers / Cashmere / Centaurus Road roundabout
Jocelyn Levett	Tennyson Street cycle lane intersection safety concerns
Megan Woods, MP for Wigram Tracey McLellan, List MP	Support for memorial for unmarked graves at Sydenham Cemetery

13. Proposed Lane Names - 225 Worsleys Road
Reference Te Tohutoro:	24/1164914
Responsible Officer(s) Te Pou Matua:	Sean Ward, Team Leader Planning
Accountable ELT Member Pouwhakarae:	John Higgins, General Manager Strategy, Planning & Regulatory Services

15. Proposed Lane Names - 87 Lyttelton Street
Reference Te Tohutoro:	24/1216556
Responsible Officer(s) Te Pou Matua:	Sean Ward, Team Leader Planning
Accountable ELT Member Pouwhakarae:	John Higgins, General Manager Strategy, Planning & Regulatory Services

ITEM NO.	GENERAL SUBJECT OF EACH MATTER TO BE CONSIDERED	SECTION	SUBCLAUSE AND REASON UNDER THE ACT	PLAIN ENGLISH REASON	WHEN REPORTS CAN BE REVIEWED FOR POTENTIAL RELEASE
20.	Public Excluded Waihoro Spreydon-Cashmere-Heathcote Community Board Minutes - 1 August 2024			Refer to the previous public excluded reason in the agendas for these meetings.

7. Correspondence
Reference Te Tohutoro:	24/1173215
Responsible Officer(s) Te Pou Matua:	Jonathan Jones, Community Board Advisor
Accountable ELT Member Pouwhakarae:	Andrew Rutledge, Acting General Manager Citizens and Community

8. Briefing- Ōmōkihi Design Update
Reference Te Tohutoro:	24/1355747
Responsible Officer(s) Te Pou Matua:	Māia Abraham, Kaiwhakahaere Ratonga Māori Lynne Armitage, Senior Project Manager
Accountable ELT Member Pouwhakarae:	Andrew Rutledge, Acting General Manager Citizens and Community