|
3. 2024/25
Strengthening Communities Fund
|
|
Reference Te Tohutoro:
|
24/1065657
|
|
Responsible Officer(s) Te Pou Matua:
|
Joshua
Wharton, Team Leader Community Funding
|
|
Accountable ELT Member Pouwhakarae:
|
Andrew
Rutledge, Acting General Manager Citizens and Community
|
1. Purpose and Origin of the Report Te Pūtake Pūrongo
1.1 The
purpose of this report is to enable the Funding Committee to make decisions on
the allocation of the 2024/25 Metropolitan Strengthening Communities Fund
(SCF). This report follows the Funding Committee’s workshop on the
allocation of the SCF, held on 22 July 2024.
1.2 The
decisions in this report are of medium significance in relation to the
Christchurch City Council’s Significance and Engagement Policy. The level
of significance was determined by the size of the recommended allocations and
the nature of the projects and initiatives recommended for funding.
1.3 The community engagement and consultation requirements include the
operation of the SCF as a level of service consulted in the 2024/34 Long Term
Plan. The community have not been consulted on the individual recommendations.
However, a synopsis of the applications, staff analysis and recommendations has
been reviewed in a public workshop by the Funding Committee.
2. Officer Recommendations Ngā
Tūtohu
That the Funding
Committee:
1. Receives the information in the 2024/25 Strengthening Communities
Fund Report.
2. Approves Panel recommended allocations from
the 2024/25 Metropolitan Strengthening Communities Fund detailed in the Rationale
Summary (Attachment B of this report) subject to any changes made at the
decision-making meeting.
3. Approves the transfer of any remaining
unallocated monies from the 2024/25 Metropolitan Strengthening Communities Fund
to the 2024/25 Metropolitan Discretionary Response Fund.
3. Executive Summary Te Whakarāpopoto Matua
3.1 Applications
were assessed against the Pillars and objectives of the Strengthening
Communities Together Strategy (Attachment A). The Strengthening
Communities Together Strategy was ratified on 7 April 2022.
3.2 All
applications, and their respective recommendations, have been peer reviewed at
a staff panel and subsequently workshopped by the Funding Committee on 22 July.
The Panel’s recommendations are detailed in the Rationale Summary (Attachment
B).
4. Background/Context Te Horopaki
4.1 A
total of $7.24M is budgeted through the Long-Term Plan to the SCF for 2024/25.
4.2 Of
the funding available, approximately 54% of the total SCF is allocated by
Council on a Metropolitan basis, with the remainder divided between Community
Boards using a formula that takes into consideration population (60% weighting)
and deprivation (40% weighting). Due to its geographic size and small
population Te Pātaka Rākaihautū Banks Peninsula has an
additional allowance of $150,000.
4.3 The
overall value of the 2024/25 SCF is summarised in the table below:
|
Total
Strengthening Communities Fund Budget 2024/25
|
$7,240,832
|
|
|
Total Community Board Funding Allocation
2024/25
|
$3,346,317
|
46.2%
|
|
|
|
|
|
Total Metropolitan Funding Allocation
2024/25
|
$3,894,515
|
53.8%
|
|
Less:
|
|
|
|
Metropolitan DRF Allocation (Recommended)
|
$300,000
|
|
|
Existing Multi-Year Agreements
|
$970,500
|
24.9%
|
|
Mayor’s Welfare Fund Return*
|
$100,000
|
|
|
|
|
|
|
Balance Available for General
Applications
|
$2,524,015
|
|
|
Staff Recommendations (as set out in
Attachment C)
|
$2,462,578
|
|
|
Remaining Balance for Allocation OR for
allocation to the DRF
|
$61,437
|
|
*This reflects
the auditor’s request for a redirection of funds that were approved by
Council to the response to Cyclone Gabrielle in 2023/24; through the vehicle of
the Mayor’s Welfare Charitable Trust; but in breach of its Trust Deed.
4.4 Applications
for the 2024/25 Strengthening Communities Fund were collected from Christchurch
and Banks-Peninsula-based community organisations between the 4th of
March and 12th of April 2024.
4.5 There
were 248 eligible applications to the 2024/25 Metropolitan SCF for
consideration. The requested amount from these applications is $9,049,591.
4.5.1 Those
applications were assigned, analysed and assessed by a relevant staff member.
4.5.2 Following
initial assessment, the sum of the recommendations was then peer-reviewed by an
internal panel, which formed the final staff recommendation.
4.6 All
applications have been assessed as being either Priority 1, 2, 3 or 4 projects.
4.6.1 Projects
were prioritised as follows:
Priority 1
- Meets all eligibility criteria and contributes significantly to Funding
Outcomes and Priorities. Highly recommended for funding.
Priority 2 - Meets all eligibility criteria and contributes to Funding Outcomes
and Priorities. Recommended for funding if budget is available.
Priority 3 - Meets all eligibility criteria and contributes to Funding Outcomes
and Priorities but to a lesser extent than Priority 2 applications. Not
recommended for funding.
Priority 4 - Meets all eligibility criteria and has minimum contribution to
Funding Outcomes and Priorities or insufficient information provided by
applicant (in application and after request from Advisor) or other funding
sources more appropriate. Not recommended for funding.
4.7 The
relevant information is captured in a Matrix format with individual
recommendations.
The decision matrices are included as Attachment C.
4.7.1 These
matrices provide full details of the projects and funding sought. They detail
the applicants grant requests, core organisation details, staff assessments and
grant recommendations to the Funding Committee.
4.8 There are 41 existing multi-year agreements in place for 2024/25
Metropolitan SCF. The agreed amount for these applications is $970,500, as per Attachment D.
4.9 A
summary of approved 2023/24 Metropolitan DRF applications are included in Attachment
E.
4.10 Staff responded to questions raised by the Committee Members at the
workshop and via memo. The memo is included in this report as Attachment F.
5. Financial Implications Ngā Hīraunga Rauemi
Capex/Opex Ngā Utu Whakahaere
|
|
|
|
Cost to Implement
|
$3,894,515
|
|
Maintenance/Ongoing Costs
|
Staff time spent monitoring the outcomes
of funding agreements and relationships with the applicant organisations.
|
|
Funding Source
|
Strengthening Communities Fund –
Rates Funded Grants.
|
|
Funding Availability
|
Available.
|
|
Impact on Rates
|
Nil.
|
6. Considerations Ngā Whai Whakaaro
Risks and Mitigations Ngā Mōrearea me
ngā Whakamātautau
6.1 Risk
management implications deriving from contestable community funding are well
known. Staff have a number of measures in place to mitigate these risks, these
include a rigorous assessment process, end of project accountability reporting
and ongoing relationship management with recipients of grants.
6.2 The
Council's funding Terms and Conditions indemnify the Council in respect of all
costs (including legal costs), claims, liabilities, losses, damages or expenses
suffered in recipients' performance under the funding agreements.
Legal Considerations Ngā Hīraunga
ā-Ture
6.3 The
statutory power to make funding decisions derives from Council’s Status
and Powers in S12(2) of the LGA 2002. The Council delegated the responsibility
for considering and making decisions on the Metropolitan Strengthening
Communities Fund to Funding Committee in November 2022.
6.4 Other Legal Implications:
6.4.1 There
is no legal context, issue, or implication relevant to these decisions.
6.4.2 This
report has not been reviewed or approved by the Legal Services Unit.
6.4.3 All
funding agreement templates are reviewed by the Legal Services Unit along with
any funding agreements that deviate from standard. These agreement templates
are reviewed biannually.
Strategy
and Policy Considerations Te
Whai Kaupapa here
6.5 Each
decision matrix includes a list of the specific Council strategies that the
application aligns with (Attachment C).
6.6 The
decisions are:
6.6.1 In
alignment with the Christchurch
City Council’s Strategic Framework.
· “Manage ratepayers' money wisely,
delivering quality core services to the whole community and addressing the
issues that are important to our residents.”
· “Champion
Ōtautahi–Christchurch and collaborate to build our role as a leading
New Zealand city.”
· “Be an inclusive and equitable city
which puts people at the centre of developing our city and district,
prioritising wellbeing, accessibility and connection.”
6.6.2 Assessed
as medium significance based on the Christchurch City Council’s
Significance and Engagement Policy. The level of significance was
determined by assessing the number of people affected and/or with strong
interest in the outcome of the result.
6.6.3 Consistent
with Council’s Plans and Policies.
· The
Strengthening Communities Together Strategy
· The Physical
Recreation and Sport Strategy
· Toi
Ōtautahi Arts Strategy
· The Equity and
Inclusion Policy
6.7 This
report supports the Council's
Long Term Plan (2024 - 2034):
6.7.1 Citizens and communities: Activity: Community Development
and Facilities
· Level of Service: 2.3.1.1 Provide funding for projects and
initiatives that build partnerships; resilient, engaged and stronger
communities, empowered at a local or community of interest level. -
95% or more of reports presented demonstrate benefits that align to CCC
community outcomes, Council's strategic priorities and, where appropriate
Community Board plans
· Level of Service: 2.3.1.2 Build volunteer participation
through the effective administration of the community grant schemes. -
Strengthening Communities Fund supports 2,185,000 volunteer hours annually,
subject to eligible applications
Impact
on Mana Whenua Ngā
Whai Take Mana Whenua
6.8 The
decisions in this report do not involve a significant
decision in relation to ancestral land, a body of water or other elements of
intrinsic value, therefore this decision does not specifically impact Mana
Whenua, their culture, and traditions.
6.9 The
decisions do not involve a matter of interest to Mana
Whenua and will not impact on our agreed partnership priorities with Ngā Papatipu Rūnanga.
Climate
Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi
6.15 The applications
in this report are unlikely to contribute significantly to adaptation to the
impacts of climate change or emissions reductions.
6.16 The
Strengthening Communities Fund is targeted towards organisational and
community-focused activity. However, some of the applications in this report
are from organisations that take climate-related action.
7. Next Steps Ngā Mahinga ā-muri
7.1 All
applicants will be contacted shortly regarding the relevant decisions in this
report.
7.2 Funding
will be distributed as per the final allocations agreed through this report.
Attachments Ngā Tāpirihanga
|
No.
|
Title
|
Reference
|
Page
|
|
a ⇩
|
Strengthening
Communities Together Strategy - Pillars and Objectives
|
22/930446
|
12
|
|
b ⇩
|
2024/25 SCF
Rationale Summary
|
24/1361960
|
13
|
|
c ⇩
|
2024/25 SCF
Decision Matrices
|
24/1315032
|
39
|
|
d ⇩
|
Existing
Multi-Year Agreements
|
24/991757
|
243
|
|
e ⇩
|
2023/24
Discretionary Response Fund Summary
|
24/966798
|
245
|
|
f ⇩
|
Elected Member
Questions
|
24/1328475
|
247
|
In addition to the attached documents, the following background
information is available:
|
Document
Name – Location / File Link
|
|
Not
applicable
|
Signatories Ngā Kaiwaitohu
|
Authors
|
Josh Wharton -
Team Leader Community Funding
Jacqui Jeffrey
- Community Funding Advisor
|
|
Approved By
|
Gary Watson -
Manager Community Partnerships
Matthew Pratt
- Community Facilites & Activation Manager
Andrew
Rutledge - Acting General Manager Citizens and Community
|
|
4. 2024/25 City Placemaking Funding
|
|
Reference Te Tohutoro:
|
24/1162347
|
|
Responsible Officer(s) Te Pou Matua:
|
Brindi
Joy, Place Partnership & Projects Advisor
Joshua Wharton, Team Leader Community Funding
|
|
Accountable ELT Member Pouwhakarae:
|
John
Higgins, General Manager Strategy, Planning & Regulatory Services
|
1. Purpose and Origin of the Report Te Pūtake Pūrongo
1.1 The
purpose of this report is to enable the Funding Committee to make decisions on
the allocation of 2024/25 City Placemaking funding. This is a staff generated
report following the Funding Committee’s workshop on allocation of
funding, held on 22 July 2024.
1.2 The
decisions in this report are of low significance in relation to the
Christchurch City Council’s Significance and Engagement Policy. The level
of significance was determined by the size of recommended allocations and
nature of projects and initiatives recommended for funding.
1.3 A synopsis of the applications, staff analysis and recommendations
has been reviewed by the Funding Committee on 22 July 2024.
2. Officer Recommendations Ngā
Tūtohu
That the Funding
Committee:
1. Consider all applications and recommendations
for the 2024/2025 City
Placemaking funding.
2. Approve allocations from the 2024/2025 City
Placemaking funding detailed under the “Advisor Recommendations”
column in Attachment A of this report, subject to any changes at the
decision-making meeting.
3. Note that any unallocated funding will be
administered as the 2024/2025 Place Partnership Fund with applications
considered throughout the year.
3. Executive Summary Te Whakarāpopoto Matua
3.1 The
report recommendations are the result of thorough and best-practice process.
3.2 Applications
were received to the Strengthening Communities Fund, 4 March - 12 April 2024.
3.3 Applications
aligning with Te Haumako Te Whitingia Strengthening Communities Together
Strategy with a focus on Te Pou Tuarua: Te Whenua Pillar 2: Place were
considered for the City Placemaking funding.
3.4 Objectives
of the Place Pillar include building connections between communities and their
places and spaces to foster a sense of local identity, shared experience and
stewardship, and enable community-led placemaking.
3.5 Six
applications were considered requesting $454,895. Five are recommended for
funding at a total value of $200,000. A summary of staff recommendations is
attached: Attachment A.
4. Background/Context Te Horopaki
4.1 ‘City
Placemaking’ funding has been in place since 2011 and was reconfirmed in
the 2024-2034 Long Term Plan at $342,000 annually.
4.2 Staff
recognise that this is a transitionary period for several organisations that
were founded following the earthquakes and are committed to working with these
organisations to focus on the future, as they seek to continue to make
Christchurch a great place to work, live and play.
4.3 The
fully contestable process for 2024 allowed a broader range of applications to
be considered from groups representing place-based initiatives. This included
applications from organisations supported in previous years.
4.4 Applications
received that met the Strengthening Communities Fund criteria, and had an
emphasis on the Place Pillar, were analysed and assessed. These staff
assessments were reviewed by an evaluation panel made up of a wide
cross-section of staff. The relevant information is captured in matrices
with recommendations: Attachment B.
4.5 All applications and their respective recommendations have been
workshopped by a Funding Committee comprising of Councillors:
4.1 The
Funding Committee-reviewed staff recommendations are attached: Attachment A.
4.2 Any
funding not allocated in this 2024/2025 round will be administered as the
2024/25 Place Partnership Fund. That Process will run alongside the
Discretionary Response Fund, as has been done successfully since 2021.
Applications will be considered throughout the year.
Detail/ Te Whakamahuki
4.3 There
are six applications for consideration. The requested amount from these
applications is $454,895. Five are recommended to fund at $200,000 total.
4.4 Budget
and allocation for 2024/2025 is summarised below.
|
Total City
Placemaking funding 2024/25
|
$342,000
|
|
Staff recommendations (as set out in
Attachment B)
|
$200,000
|
|
Balance available for allocation as the
Place Partnership Fund
|
$142,000
|
5. Financial Implications Ngā Hīraunga Rauemi
5.1 Cost
to Implement – staff time and resources set aside as a level of service
in the 2024/2034 Long Term Plan.
5.2 Maintenance/Ongoing
costs – staff time which will be met within current budgets
5.3 Funding
Source – the City Placemaking funding set aside in the 2024/2034 LTP.
6. Considerations Ngā Whai Whakaaro
Risks and Mitigations Ngā Mōrearea me
ngā Whakamātautau
6.1 Risk
management implications deriving from contestable community funding are well
known and documented on Council’s risk management software Promapp.
6.2 Of
note is the fact that Council's funding Terms and Conditions indemnify the
Council in respect of all costs (including legal costs), claims, liabilities,
losses, damages or expenses suffered in recipients' performance under the
funding agreements.
Legal Considerations Ngā Hīraunga
ā-Ture
6.2.1 Statutory
and/or delegated authority to undertake proposals in the report derives from
Council’s Status and Powers in S12 (2) of the LGA 2002. The Council
delegated the responsibility for considering and making decisions on the
Metropolitan Strengthening Communities Fund to Funding Committee in November
2022.
6.3 Other Legal Implications:
6.3.1 There
is no legal context, issue or implication relevant to this decision provided
Council follows its agreed processes.
6.3.2 This
report has not been reviewed and approved by the Legal Services Unit.
6.3.3 All
funding agreement templates are reviewed by the Legal Services Unit along with
any funding agreements that deviate from standard.
Strategy
and Policy Considerations Te
Whai Kaupapa here
6.4 The
required decisions are consistent with the Council’s Plans and Policies:
6.4.1 Align
with the Christchurch City Council’s Strategic Framework with particular emphasis on the Council’s Strengthening
Communities Together Strategy.
6.4.2 Are
assessed as low significance based on the Christchurch
City Council’s Significance and Engagement Policy.
6.5 This
report supports the Council's Long Term Plan (2024 - 2034):
6.6 Regulatory and Compliance
6.6.1 Activity: Strategic Planning and Resource
Consents
· Level of Service: 17.0.17.4 City-making partnerships and
initiatives are supported - 95% compliance with agreed management and
administration procedures for city-making grants and partnerships
Impact
on Mana Wheua Ngā
Whai Take Mana Whenua
6.7 The decisions do not involve a significant decision in relation
to ancestral land or a body of water or other elements of intrinsic value,
therefore this decision does not specifically impact Mana Whenua, their culture
and traditions. This is primarily because the recommendations cover the
allocation of a community fund that has been fully Consulted in the 2024/34
LTP.
Climate
Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi
6.8 Decisions
in this report have limited climate change impact.
7. Next Steps Ngā Mahinga ā-muri
7.1 Contact
all recipients with an update on the decision in this report.
7.2 Allocate
funding per the decision in this report.
Attachments Ngā Tāpirihanga
|
No.
|
Title
|
Reference
|
Page
|
|
a ⇩
|
Attachment A -
Budget allocation summary
|
24/1279424
|
267
|
|
b ⇩
|
Attachment B -
Matrices and Summary
|
24/1279426
|
268
|
In addition to the attached documents, the following background
information is available:
|
Document
Name – Location / File Link
|
|
Not
applicable
|
Signatories Ngā Kaiwaitohu
|
Authors
|
Brindi Joy -
Place Partnerships & Projects Advisor
Josh Wharton -
Team Leader Community Funding
|
|
Approved By
|
Gary Watson -
Manager Community Partnerships
Matthew Pratt
- Acting Head of Community Support and Partnerships
John Higgins -
General Manager Strategy, Planning & Regulatory Services
|
