Agenda of Council - Wednesday, 7 August 2024

Karakia Tīmatanga: The Mayor and all Councillors.

1. Apologies Ngā Whakapāha

Council Decision

There were no apologies received.

2. Declarations of Interest Ngā Whakapuaki Aronga

Council Controlled Organisation Declarations of Interest

Councillors MacDonald and Templeton declared an interest in items within the Long-Term Plan 2024-34 in relation to Christchurch City Holdings Ltd.

Councillors McLellan and Henstock declared an interest in items within the Long-Term Plan 2024-34 in relation to ChristchurchNZ.

Councillor Gough declared an interest in items within the Long-Term Plan 2024-34 in relation to Transwaste Canterbury Ltd.

Councillors Barber, Gough and Peters declared an interest in items within the Long-Term Plan 2024-34 in relation to the Canterbury Regional Landfill Joint Committee and Canterbury Waste Joint Committee.

Councillors Barber, MacDonald and McLellan declared an interest in items within the Long-Term Plan 2024-34 in relation to Civic Building Ltd.

Councillors Barber and Scandrett declared an interest in items within the Long-Term Plan 2024-34 in relation to Venues Ōtautahi.

Councillor Peters declared an interest in items within the Long-Term Plan 2024-34 in relation to the Riccarton Bush Trust.

Councillor Fields declared an interest in items within the Long-Term Plan 2024-34 in relation to the Banks Peninsula Trust.

Deputy Mayor Cotter and Councillor Peters declared an interest in items within the Long-Term Plan 2024-34 in relation to the Central Plains Water Trust.

Councillors McLellan, Henstock, Barber and Scandrett declared an interest in Mayor’s Recommendation MR24 and its associated amendments.

Other Organisations Declarations of Interest

It was noted that Councillors involved with other External Bodies, Organisations, Trusts or Other Specified Interests may also have conflict of interests in items within the Long-Term Plan 2024-34, as identified in the Register of interests page on the Council’s website: https://ccc.govt.nz/the-council/how-the-council-works/organisation-structure/register-of-interests

5. Secretarial Notes: Overview of the Long-Term Plan 2024-2034 meeting process

1.1 The meeting convened on Tuesday 25 June 2024 and closed on Thursday 27 June 2024 for the consideration and final adoption of the Long-Term Plan (LTP) 2024-34.

1.2 The purpose of the Secretarial Notes below are to provide an overview of the process undertaken during the meeting.

1.3 The following key documents are available for ease of reading:

· Attachment A – The final carried resolutions relating to the final adoption of the LTP.

· Attachment B - Councillors’ proposed amendments tabled at the meeting (including Council Officer comments).

Secretarial Note: Any amendments listed in Attachment B and not referred to within the Minutes below, were withdrawn prior to, or during the meeting.

Tuesday 25 June 2024 - The Council considered and dealt with the following matters and recommendations:

Audit Risk and Management Committee’s recommendations, Audit New Zealand update and the Suspension of Standing Orders

1.4 Bruce Robertson and Michael Wilkes presented the Audit and Risk Management Committee’s (ARMC) recommendations from its meeting held on 20 June 2024.

1.5 Chantelle Gernetzky and Anna Jones presented on behalf of Audit New Zealand.

1.6 Council Officers presented the Officer Report.

1.7 The Council Resolved Recommendations 1 to 3.

1.8 The Council temporarily suspended Standing Orders.

Consideration of the Mayor’s Recommendations and Amendments to the Mayor’s Recommendations

1.9 The Mayor’s Recommendations (MR1 to MR25) and the LTP and its supporting technical documents (Recommendations 5 and 17) were Moved and Seconded to enable the consideration of proposed amendments.

1.10 The Council considered and voted on proposed amendments to the Mayor’s Recommendations.

1.11 The Council considered and voted on the Substantive Motion for each of the Mayor’s Recommendations (MR 1 to MR 25).

Consideration of proposed amendments

1.12 The Council considered and voted on Councillors’ proposed amendments to the LTP.

1.13 The proposed amendments were considered in the following sections:

· Infrastructure – Three Waters.

· Infrastructure – Transport

· Infrastructure – Parks

· Citizens and Communities – Community Facilities and Services,

· Citizens and Communities – Grants Biodiversity and Environmental

· Citizens and Communities – Grants – Other

· Citizens and Communities – Grants – Events

· Other – Planning, Property, Miscelaneous, Report Requests and Noting Provisions.

· Infrastructure – Transport (remaining amendments that were deferred to later in the meeting).

1.14 Staff provided an update on the impact of the carried amendments.

Consideration of Recommendations 6 to 17

1.15 The Council considered and voted on the provisional adoption of Recommendations 6 to 16, which were subject to the recpeit of the Auditor-General’s audit report.

1.16 The Council considered and voted on the provisional adoption of the Long-Term Plan Recommendation 17, which was subject to the recpeit of the Auditor-General’s audit report.

Thursday 27 June 2024

Auditor-General’s audit report and formal adoption of the Long Term Plan and associated documents

1.17 Chantelle Gernetzky and Anna Jones presented on behalf of Audit New Zealand and provided the Council with the Auditor-General’s audit report dated 27 June 2024.

1.18 Having received the Auditor-Generals report, the Council considered and formally adopted the following Recommendations (as amended at the meeting):

· Recommendation 4

· Recommendation 5

· Recommendations 6 to 16

· Recommendations 17

· Recommendations 18 to 25

1.19 The Council resumed Standing Orders.

Attachments

a Final Carried Resolutions from 25 and 27 June 2024

b LTP24-34 - Proposed amendments for final adoption - 25 June 2024

Councillor Gough joined the meeting at 9.31am.

Councillor Donovan joined the meeting via audio/visual link at 9.32am.

Councillor Fields left the meeting at 9.57am and returned at 9.59am during section 3.1.

Councillor Gough left the meeting at 10.17am and returned at 10.20am during section 3.1.

The meeting adjourned at 10.22am and reconvened at 10.29am during section 3.1.

Councillor Peters returned to the meeting at 10.30am during during section 3.1.

3.1 Audit and Risk Management Committee, Audit NZ and Recommendations 1, 2, and 3

1.1 Michael Wilkes and Bruce Robertson (via audio/visual link) provided a verbal update regarding the Audit and Risk Management Committee’s (ARMC) recommendations from its meeting held on 20 June 2024.

Secretarial Note: The recommendations from the ARMC meeting on 20 June 2024 (Attachment A was circulated under separate cover on Tuesday 24 June 2024).

1.2 Chantelle Gernetzky and Anna Jones presented on behalf of Audit New Zealand.

Secretarial Note: The Auditor General’s audit report was presented to the Council at the reconvened meeting on 27 June 2024.

1.3 The Council’s Interim Chief Executive Mary Richardson and Chief Financial Officer Bede Carran presented the Officers Report.

1.4 Councillors were provided an opportunity to ask questions for clarification of Audit and Risk Management Committee, Audit New Zealand and Council Officers.

Council Resolved CLP/2024/00044

That Council:

1. Receives the information in the Long-Term Plan 2024-34 report and the attached documents.

2. Notes that the decision in this report is assessed as high significance based on the Christchurch City Council’s Significance and Engagement Policy.

3. Notes the Recommendations of the Council’s Audit and Risk Management Committee at its meeting on 20 June 2024 (Attachment A – Attachment Under Separate Cover).

Mayor/Councillor Cotter Carried

4. Suspension of Standing Orders

Council Resolved CLP/2024/00045

That pursuant to Standing Order 3.5 (Temporary Suspension of Standing Orders), the following Standing Orders be suspended to enable a more informal discussion:

4.2 meeting duration.

17.5 members may speak only once.

17.6 limits on numbers of speakers.

18.1 general procedure for speaking and moving motions.

18.8 foreshadowed amendments.

18.9 lost amendments.

Mayor/Councillor Cotter Carried

Councillor Fields left the meeting at 10.50am and returned at 10.52am during section 3.2.

The meeting adjourned at 11.13am and reconvened at 11.33am during section 3.2.

3.2 Mayor's Recommendations, Amendments to the Mayor's Recommendations and Recommendation's 5 and 17 - Moved and Seconded

1.1 The Mayor’s Recommendations MR1 through to MR25, and updated Recommendation’s 5 and 17 were Moved by the Mayor and Seconded by Deputy Mayor Cotter.

1.2 Amendments to the following Mayor’s Recommendations were Moved and Seconded:

· MR2. Climate Resilience Fund

· MR8. Temporary South Library

· MR11. Rating for renewals

· MR18. Arts Centre

· MR20. Hagley Park parking

· MR7. Sports Field Network Plan
Secretarial Note: The Amendment (A39) relating to this Mayor’s Recommendation was subsequently considered in the Infrastructure – Parks section of the meeting.

· MR24. Events Funding

1.3 Councillors were provided an opportunity to ask questions of the Movers and Council Officers regarding the amendments.

1.4 The meeting held one debate for the Mayor’s Recommendations and amendments to the Mayor’s Recommendations.

1.5 The meeting voted on the amendments to the Mayor’s Recommendations individually (in numerical order).

1.6 The meeting voted on the remaining / substantive Mayor’s Recommendations individually (in numerical order).

That the Council:

5. Notes the Mayor’s Recommendations as amended at the meeting and that these are to be incorporated into the Funding Impact Statement Attachment C.

17. Provisionally adopts, subject to the inclusion of the Auditor-General’s report required by s.93C(4) of the Local Government Act (LGA) 2002, the Long Term Plan 2024-34 comprising the information, underlying documents and policies adopted by the Council at its meeting dated 14 February 2024 (concluded 14 March 2024), as amended by Resolutions 5-13 above and including the Audit report referred to in Resolution 4.

Mayor/Deputy Mayor Cotter Moved/Seconded

MR2. Climate Resilience Fund
	MR2 - Moved/Seconded That the Council: MR2a: Agrees to establish a Climate Resilience Fund in FY25/26 (Year 2 of the Long Term Plan) noting that: MR2a(i): FY25/26 will have a rates increase of 0.25%, and this will increase by 0.25% for each year of the Long Term Plan until FY33/34 by which time the accumulated annual rates increase will equal 2.25%. MR2a(ii): The fund could be as high as $127 million by FY33/34. MR2b: Requests staff to report back on the Climate Resilience Fund Terms of Reference regarding how the additional funding will be applied, in time for the 2025/26 Annual Plan process. Mayor/Deputy Mayor Moved/Seconded
	Council Resolved CLP/2024/00046 Amendment That the Council: MR2b: Requests a workshop to be held for Elected Member feedback into the Terms of Reference for the Climate Resilience Fund regarding how the additional funding will be applied, in time for the 25/26 Annual Plan process. Councillor Templeton/Councillor Harrison-Hunt Carried
	Council Resolved CLP/2024/00047 Substantive Motion – MR2 That the Council: MR2a: Agrees to establish a Climate Resilience Fund in FY25/26 (Year 2 of the Long Term Plan) noting that: MR2a(i): FY25/26 will have a rates increase of 0.25%, and this will increase by 0.25% for each year of the Long Term Plan until FY33/34 by which time the accumulated annual rates increase will equal 2.25%. MR2a(ii): The fund could be as high as $127 million by FY33/34. MR2b: Requests a workshop to be held for Elected Member feedback into the Terms of Reference for the Climate Resilience Fund regarding how the additional funding will be applied, in time for the 25/26 Annual Plan process. Mayor/Deputy Mayor Carried Councillors MacDonald, Gough, Henstock, Keown and Peters requested for their votes against be recorded.

MR8. Temporary South Library
	*Secretarial note:* When put to the vote, Amendment 116 was declared carried and therefore became the Substantive Motion for Mayor’s Recommendation MR8.
	MR8 – Moved/Seconded That the Council: MR8: As set out in the draft Long Term Plan, confirms that no further funding is required for the temporary South Library, and agrees to reprioritise South Library OPEX to increase services at Spreydon Library and enhanced mobile and outreach services for the duration of the rebuild programme. Mayor/Councillor Cotter Moved/Seconded
	Council Resolved CLP/2024/00048 Amendment 116 / Substantive Motion – MR8 A116a. That the Council notes that existing budgets and staff will cover the following temporary services and costs while the South Library is closed: · Establishment of a service desk at the Pioneer Centre; · Increased hours and services at Spreydon Library; · Increased mobile and on-demand library services; · Relocation of Community Board to Smith Street; and · Storage costs for books and other equipment. A116b. That the Council amends the operational budgets for the South Library as follows: · Adds $150,000 to FY24/25; · Removes $80,000 in FY25/26; and · Adds $70,000 in FY26/27. A116c. That the Council notes temporary services and costs can be delivered within current resources and budget, utilising the savings from the closure of the current South Library and Service Centre. (The staff from the South Library will be redeployed to operate the temporary services). The funding is sufficient to establish and operate a pop-up library of a space of approx. 100 m², based on costs for the available space. Staff advise that the amendment proposal to cut funding in year 2 and return this in year 3 will not impact operational delivery of levels of service. A116d: Requests that the Waihoro Spreydon-Cashmere-Heathcote Community Board: · Receive costed options for a temporary “pop-up” library in either Barrington Street or Colombo Street while South Library is closed; and · Decide which option to implement within the allocated budget in the first quarter of FY24/25. Councillor Coker/Councillor Scandrett Carried

MR11. Rating for Renewals
	MR11 – Moved/Seconded That the Council: MR11: Agrees to the partial deferral of increases of rating for renewals in FY24/25 and FY25/26 (Years 1 and 2 of the Long Term Plan), noting that the Council will meet the full cost for renewal or replacement of existing assets by 2032. Mayor/Deputy Mayor Moved/Seconded
	Council Resolved CLP/2024/00049 Amendment A28 A28a. That Council agree to consider consulting on increasing rating for renewals in the next Annual Plan in order to save money over the life of the Long Term Plan. Councillor Templeton/Councillor Johanson Carried
	Council Resolved CLP/2024/00050 Substantive Motion – MR11 That the Council: MR11: Agrees to the partial deferral of increases of rating for renewals in FY24/25 and FY25/26 (Years 1 and 2 of the Long Term Plan), noting that the Council will meet the full cost for renewal or replacement of existing assets by 2032. MR11b: Agrees to consider consulting on increasing rating for renewals in the next Annual Plan in order to save money over the life of the Long Term Plan. Mayor/Deputy Mayor Carried Councillors Scandrett, Templeton, Harrison-Hunt, Coker, Moore and Johanson requested for their votes against be recorded.

MR18. Arts Centre
	*Secretarial note:* When put to the vote, Amendment 117 was declared carried and therefore became the Substantive Motion for Mayor’s Recommendation MR18.
	MR18 – Moved/Seconded That the Council: MR18a: Agrees to provide the following funding to the Arts Centre: MR18a(i): $500,000 per annum for the life of the Long Term Plan (10 Years). MR18a(ii): $250,000 from the Capital Endowment Fund in FY24/25 for restoration works. MR18a(iii): Notes the continuation of $110,000 in FY24/25 and FY25/26 from the Strengthening Communities Fund. MR18b: Requests Council staff to work with the Arts Centre to develop a sustainable funding model and asset management plan, and report back in time for the 2027/37 Long Term Plan process. Mayor/Councillor Cotter Moved/Seconded
	Council Resolved CLP/2024/00051 Amendment 117. Arts Centre / Substantive Motion – MR18 MR18a: That the Council agrees to provide the following funding to the Arts Centre: MR18a(i): $500,000 per annum for the life of the Long Term Plan (10 Years). MR18a(ii): $250,000 from the Capital Endowment Fund in FY24/25 and in FY25/26 f~~or restoration works.~~ MR18a(iii): Notes the continuation of $110,000 in FY24/25 and FY25/26 from the Strengthening Communities Fund. MR18b: That the Council requests Council staff to work with the Arts Centre to develop a sustainable funding model and asset management plan, and report back in time for the Annual Plan process for Year 3 of the Long Term Plan. ~~the 2027/37 Long Term Plan process.~~ Councillor Templeton/Councillor Scandrett Carried Councillor Gough requested his vote be recorded against be recorded.

MR20. Hagley Park Parking
	MR20 – Moved/Seconded That the Council: MR20: Agrees to the following parking charges for Hagley Park: MR20a(i): $4.60 (incl GST) per three hours on weekdays, Monday to Friday, 8am-5pm. MR20a(ii): Free parking on weekends and public holidays. Mayor/Deputy Mayor Moved/Seconded
	Council Resolved CLP/2024/00052 Amendment 49 A49. That Council charge for parking in Hagley Park on weekends (as well as on weekdays) at the rate of $4.00 (excluding GST) per 3 hours, with a 0.09% saving in rates. Councillor Coker/Councillor MacDonald Carried Councillors Templeton, Harrison-Hunt, Johanson and Moore requested their votes against be recorded.
	Council Resolved CLP/2024/00053 Substantive Motion – MR20 That the Council: MR20: Agrees to the following parking charges for Hagley Park: MR20a(i): $4.60 (incl GST) per three hours on weekdays and weekends, Monday to Friday, 8am-5pm. Mayor/Deputy Mayor Carried

MR23. Environmental Partnership Fund
	MR23 – Moved/Seconded That the Council: MR23a: Agrees to provide funding for the Environmental Partnership Fund as follows: MR23a(i): FY24/25 -A total of $700,000, which includes $250,000 from Better Off Funding, $300,000 from the CEF and the remaining funded from rates. MR23a(ii): FY25/26 - A total of $700,000, which includes $250,000 from Better Off Funding, and the remaining funded from rates. MR23a(iii): From FY26/27 onwards – $1 million per annum funded from rates. Mayor/Deputy Mayor Moved/Seconded
	Council Resolved CLP/2024/00054 Amendment MR23b: That the Council requests for the Environmental Partnership Fund Terms of Reference to be workshopped with Elected Members. Councillor Coker/Councillor Cotter Carried
	Council Resolved CLP/2024/00055 Substantive Motion – MR23 That the Council: MR23a: Agrees to provide funding for the Environmental Partnership Fund as follows: MR23a(i): FY24/25 -A total of $700,000, which includes $250,000 from Better Off Funding, $300,000 from the CEF and the remaining funded from rates. MR23a(ii): FY25/26 - A total of $700,000, which includes $250,000 from Better Off Funding, and the remaining funded from rates. MR23a(iii): From FY26/27 onwards – $1 million per annum funded from rates. MR23b: That the Council requests for the Environmental Partnership Fund Terms of Reference to be workshopped with Elected Members. Mayor/Deputy Mayor Carried

MR24. Events Funding
	MR24 – Moved/Seconded That the Council: MR24a: Agrees to provide the following additional funding for events: MR24a(i): FY24/25 - $1.2 million; MR24a(ii): FY25/26 - $2.1 million; MR24a(iii): FY26/27 - $2.7 million; and MR24a(iv): FY27/28 - $0.4 million. MR24b: Requests staff to provide a report with advice on how the additional funding for events should be split. Mayor/Deputy Mayor Moved/Seconded
	Council Decision Amendment A69. A69a. Agrees to provide the following additional funding for events: A69a(i). FY 24/25 $1.5 million; A69a(ii). FY 25/26 $2.5 million; A69(iii). FY 26/27 $3.5 million. Councillor Moore/Councillor Harrison-Hunt Tied vote Councillors Henstock, Scandrett, Barber and McLellan declared an interest, sat back from the table and did not take part in the vote or discussion. *Secretarial Note:* Amendment A69 was declared a tied vote, accordingly, the amendment was considered lost.
	Council Resolved CLP/2024/00056 Amendment MR24b: That the Council requests staff to provide ~~a report with~~ advice on how the additional funding for events should be split between partner agencies, noting that this advice should include input from the relevant partner agencies and take into account the additional funding available for major events as a result of the cancellation of SailGP. Councillor Moore/Councillor Harrison-Hunt Carried Councillors Henstock, Scandrett, Barber and McLellan declared an interest, sat back from the table and did not take part in the vote or discussion.
	Council Resolved CLP/2024/00057 Substantive Motion – MR11 That the Council: MR24a: Agrees to provide the following additional funding for events: MR24a(i): FY24/25 - $1.2 million; MR24a(ii): FY25/26 - $2.1 million; MR24a(iii): FY26/27 - $2.7 million; and MR24a(iv): FY27/28 - $0.4 million. MR24b: That the Council requests staff to provide ~~a report with~~ advice on how the additional funding for events should be split between partner agencies, noting that this advice should include input from the relevant partner agencies and take into account the additional funding available for major events as a result of the cancellation of SailGP. Mayor/Deputy Mayor Carried Councillors Henstock, Scandrett, Barber and McLellan declared an interest, sat back from the table and did not take part in the vote or discussion.

MR1. Accelerating Climate Adaptation

Council Resolved CLP/2024/00058

That the Council:

MR1a: Agrees to increase by $1.8 million OPEX funding for climate adaptation work from FY25/26 (Year 2 of the Long Term Plan).

MR1b: Requests staff to report back on how the additional funding provided for climate adaptation work will be applied, in time for the 2025/26 Annual Plan process.

Mayor/Councillor Cotter Carried

MR3. Anglican Cathedral

Council Resolved CLP/2024/00059

That the Council:

MR3: Requests staff to engage with Christ Church Cathedral Rebuild Limited (CCRL) and report back to the Council at regular intervals on the options being explored.

Mayor/Councillor Cotter Carried

MR4. Air Force Museum

Council Resolved CLP/2024/00060

That the Council:

MR4: Agrees to consult during the 2025/26 Annual Plan on an option to provide up to $5 million capital grant in FY27/28 (Year 4 of the Long Term Plan) for extension to the Air Force Museum.

Mayor/Councillor Cotter Carried

Councillor Templeton requested for her vote against be recorded.

MR5. Yaldhurst Memorial Hall

Council Resolved CLP/2024/00061

That the Council:

MR5a: As set out in the draft Long Term Plan, and in accordance with the previous Council decision on 24 January 2024 in relation to the Yaldhurst Memorial Hall at 524 Pound Road:

MR5a(i): Agrees to proceed with the gifting the of the Yaldhurst Memorial Hall to the Yaldhurst Rural Residents’ Association; and

MR5a(ii): Agrees to give effect to the transfer of the building, agrees to lease the land at 524 Pound Road to the Yaldhurst Rural Residents’ Association at a peppercorn rent (for a term of years to terminate if and when the Yaldhurst Rural Residents’ Association return the building to Council ownership, or the building no longer exists).

Mayor/Councillor Cotter Carried

MR6. Shirley Community Centre
	Council Resolved CLP/2024/00062 That the Council: MR6a: Agrees to bring forward the funding for the Shirley Community Centre as follows: MR6a(i): $75,000 in FY24/25 (Year 1 of the Long Term Plan); MR6a(ii): $800,000 in FY25/26 (Year 2 of the Long Term Plan); and MR6a(iii): $2.83 million in FY26/27 (Year 3 of the Long Term Plan). MR6b: Agrees to provide $40,000 of OPEX per annum from FY27/28 (Year 4 of the Long Term Plan) for the Shirley Community Centre. Mayor/Councillor Cotter Carried Councillor Barber requested for his vote against resolution MR6b be recorded.
MR7. Sports Network Plan
	Council Resolved CLP/2024/00063 That the Council: MR7: As set out in the draft Long Term Plan, confirms that $85.6 million of CAPEX is budgeted over the term of the Long Term Plan for the Sports Network Plan. Mayor/Councillor Cotter Carried

MR9. Akaroa Wastewater

Council Resolved CLP/2024/00064

That the Council:

MR9: As set out in the draft Long Term Plan, confirms that $93.5 million is budgeted over the term of the Long Term Plan for the Akaroa Wastewater Scheme.

Mayor/Councillor Cotter Carried

Councillor Gough requested for his vote against be recorded.

MR10. Disposal of Council Properties

Council Resolved CLP/2024/00065

That the Council:

MR10: As set out in the draft Long Term Plan, agrees to proceed with the proposal to dispose of Council properties (as listed in the draft Long Term Plan), noting that some variations may occur due to market conditions and timing of sales.

Mayor/Councillor Cotter Carried

Councillor Johanson requested for his vote against be recorded.

MR12. City Vacant Land Differential

Council Resolved CLP/2024/00066

That the Council:

MR12a: As set out in the draft Long Term plan, agrees to extend the Vacant Land Differential Rate to areas zoned Commercial Core in Linwood Village, New Brighton, and Sydenham.

MR12b: As set out in the draft Long Term plan, agrees to extend the Vacant Land Differential Rate to areas zoned Commercial Banks Peninsula in Lyttelton.

Mayor/Councillor Cotter Carried

MR13. Rating Visitor Accommodation in Residential as Business

Council Resolved CLP/2024/00067

That the Council:

MR13: As set out in the draft Long Term Plan, agrees that residential units used for un-hosted short-term accommodation for more than 60 nights per year, or is used predominantly for hosted short term accommodation, will be charged the business differential rate.

Mayor/Councillor Cotter Carried

Councillors Keown and Johanson requested for their votes against be recorded.

MR14. Rate Remission for Charities

Council Resolved CLP/2024/00068

That the Council:

MR14: As set out in the draft Long Term Plan, agrees to simplify the wording of Remission Policy 1 and Remission Policy 2 to give more flexibility for granting remissions to charities.

Mayor/Councillor Cotter Carried

MR15. Heritage targeted rate

Council Resolved CLP/2024/00069

That the Council:

MR15: As set out in the draft Long Term Plan, agrees to merge the heritage targeted rate into general rate.

Mayor/Councillor Cotter Carried

Councillor Johanson requested for his vote against be recorded.

MR16. Active Travel targeted rate

Council Decision

That the Council:

MR16: As set out in the draft Long Term Plan, agrees to merge the active travel targeted rate into uniform annual general charge.

Mayor/Councillor Cotter Lost

MR17. Orana Park

Council Resolved CLP/2024/00070

That the Council:

MR17a: Agrees to provide the following funding to Orana Park:

MR17a(i): $240,000 from the Strengthening Communities Fund in FY24/25, FY25/26 and FY26/27.

MR17a(ii): An additional $260,000 from the Capital Endowment Fund in FY24/25, FY25/26 and FY26/27.

MR17b: Notes that $50,000 was funded from the Waimāero Fendalton-Waimairi-Harewood Community Board from Better Off funding in FY24/25 to conduct a business review for Orana Park.

Notes that the pre-allocation of the Strengthening Communities grant is to provide certainty to Orana Park. The grant is consistent with the Strengthening Communities Policy and the staff assessment of the Strengthening Communities application is recommending support for funding.

Mayor/Councillor Cotter Carried

Councillor Templeton requested for her vote against 17a(i)be recorded.

Councillors Harrison-Hunt and Johanson abstained from voting.

MR19. Santa Parade

Council Resolved CLP/2024/00071

That the Council:

MR19a: Agrees to provide funding of $125,000 per annum for 3 years (FY24/25, FY25/26 and FY26/27), from the Capital Endowment Fund to the Santa Parade, for organisational expenditure to support the Christmas parade.

MR19b: Requests staff to review the funding provided to the Santa Parade after three years.

Mayor/Councillor Cotter Carried

MR21. Natural Environment Staff Resource

Council Resolved CLP/2024/00072

That the Council:

MR21: Agrees to provide an additional $35,000 to support a new position to co-ordinate the natural environment actions across the organisation.

Mayor/Councillor Cotter Carried

MR22. Biodiversity

Council Resolved CLP/2024/00073

That the Council:

MR22: Agrees to provide an additional $100,000 per annum for 3 years for the Biodiversity Fund.

Mayor/Councillor Cotter Carried

Councillors Gough and MacDonald requested for their votes against be recorded.

MR25. GPS/Transport

Council Resolved CLP/2024/00074

That the Council:

MR25a: Agrees to proceed with the Transport Capital Programme as proposed in the draft Long Term Plan, subject to final New Zealand Transport Agency advice regarding funding.

MR25b: Notes that staff will report back to the Council for a final decision on the Transport Programme and projects within the programme after New Zealand Transport Agency (NZTA) has advised the Council of its final funding outcomes in September or October 2024.

Mayor/Councillor Cotter Carried

Councillor Johanson requested for his vote against be recorded.

The meeting adjourned at 12.42pm and reconvened at 2pm.

3.3 Infrastructure amendments - Three Waters
	1.1 Amendments relating to Infrastructure Three Waters (A80, A81, A85 and A87) were Moved and Seconded. 1.2 Councillors were provided an opportunity to ask questions of the Movers and Council Officers regarding the amendments. 1.3 The meeting held one debate for the Infrastructure Three Waters amendments. 1.4 The meeting voted on the Infrastructure Three Waters amendments individually.
	Council Resolved CLP/2024/00075 A80. Lower Ōpāwaho /Heathcote River Guidance Plan A80. That the Council allocates $5 million (CAPEX of $500,000 per year) over 10 years of the 24/34 Long Term Plan to: A80a. Provide necessary expertise to develop the Lower Ōpāwaho /Heathcote River Guidance Plan into an implementation plan with prioritised projects; and A80b: Commence implementation of the Lower Ōpāwaho /Heathcote River Guidance Plan. Councillor Coker/Councillor Scandrett Carried
	Council Resolved CLP/2024/00076 A81. Natural Waterways (50664) A81. That the Council notes that: A81a. $100,000 is available for 50664 Natural Waterways natural for FY24/25. A81b. From FY25/26 the project will be drawn down from the existing programme: 77200 Programme - SW Improving Urban Waterways. Councillor Fields/Councillor Johanson Carried
	Council Resolved CLP/2024/00077 A85. SW Port Hills and Lyttelton Harbour Erosion and Sediment (60356) A85. That the Council: A85a: Agrees to reinstate the funding of $50,000 for project 60356 SW Port Hills and Lyttelton Harbour Erosion and Sediment in FY24/25; and A85b: Requests that ongoing funding for this project be consulted on as part of the next Annual Plan process. Councillor Fields/Councillor Coker Carried
	Council Resolved CLP/2024/00078 A87. Water loss management A87. That Council adds $500,000 to water supply mains renewals in FY 24/25 for design work and consult on increasing water supply mains and sub-mains renewals to clear the backlog by 2034 as part of the next Annual Plan. Councillor Templeton/Councillor Johanson Carried

3.4 Infrastructure amendments - Transport
	1.1 Amendments within the following categories (as referred to in the attached spreadsheet of proposed amendments) were Moved and Seconded: · Transport 1 and Transport 2 – A89, A90, A106.4, A121, A91, A99, A103, A106.3, A97. · Transport 3 - A92, A98.1, A98.2, A102, A107, A108 and A109. 1.2 Councillors were provided an opportunity to ask questions of the Movers and Council Officers regarding the amendments. 1.3 Following discussions, amendments categorised as Transport 3 were considered later in the meeting (A92, A98.1, A98.2, A102, A107, A108 and A109). 1.4 The meeting voted on the Infrastructure Transport 1 and Transport 2 amendments individually (as below).
	Council Resolved CLP/2024/00079 A89. Bromley road renewals A89.That Council notes: A89a. The Improving Bromley Roads plan is currently being developed by Council staff with the local Community Board. A89b. The plan has been delayed due to the need to reconsider the scope and priorities because of the removal of the Central Government funding from the Climate Emergency Resilience Fund. A89c. Once the plan has been finalised, Council staff will work with the Community Board to report back to the Council on what can be funded through existing programme budgets and/or what needs to have specific bids for additional funding as part of the draft 2025/26 Annual Plan. Councillor Johanson/Councillor Harrison-Hunt Carried
	Council Resolved CLP/2024/00080 A90. Cashmere Road footpath (Halswell Quarry to Sutherlands Road) A90.That the Council notes that the Cashmere Road footpath (Halswell Quarry to Sutherlands Road) is currently in the Long Term Plan as part of the Programme - New Footpaths, which the Council resolved (CLP/2004/00031) would consider the following sites in the workplan: · - Cashmere Road between Sutherlands Road and Halswell Quarry. · - Main South Road between Countdown and the Hornby Hub · - Lower Styx Road connecting to Marshland School. Councillor Moore/Mayor Carried
	Council Resolved CLP/2024/00081 A106.4. Wyon and Hubert Street A106.4. That the Council notes Wyon and Hulbert streets will be the next priority for completion as part of the city-wide street renewal programme and that design work on these streets will start in FY24/25. Councillor Johanson/Mayor Carried
	Council Resolved CLP/2024/00082 A121. Bryndwr Road A121.That the Council: A121a. Notes that staff will discuss the resurfacing and construction programme with all Community Boards; and A121b. Requests the staff to report back on the Street Renewal programme for a future Annual Plan. Councillor Gough/Deputy Mayor Carried
	Council Resolved CLP/2024/00083 A91. Clyde, Riccarton, Wharenui Safety Improvements A91. That the Council notes that staff will report back on the Clyde, Riccarton, Wharenui Safety Improvements (3622) on safety requirements and next steps to inform a future Annual Plan. Councillor Harrison-Hunt/Councillor Templeton Carried
	Council Resolved CLP/2024/00084 A99. Marine Parade (Jellicoe Street to Ebbtide Street) A99. That the Council notes that staff will report back on construction considerations, potential cost implications and next steps for Marine Parade (Jellicoe Street to Ebbtide Street) to inform a future Annual Plan. Councillor Fields/Councillor Johanson Carried
	Council Resolved CLP/2024/00085 A103. Northcote Road Corridor Improvement (915); Greers, Northcote and Sawyers Arms Intersection Improvement (243); Disraeli/Harman//Selwyn (60106) A103.That the Council notes: A103a. The feasibility work for #915 Northcote Road Corridor Improvement (Concept) is being undertaken in FY24/25. A303b. Staff will report to the Community Boards by December 2024 on feasibility progress on #243 Greers, Northcote and Sawyers Arms Intersection Improvement to inform future timelines. A103b. Staff will report back on intersection safety requirements and next steps for #601016 Disraeli/Harman/Selwyn to inform a future Annual Plan. Mayor/Councillor MacDonald Carried
	Council Resolved CLP/2024/00086 A106.3. Springfield Road & Langdons Road Corridors Safety Improvements A106.3. That the Council notes that staff will report back on work programme requirements for Langdons and Springfield corridors to inform a future Annual Plan. Mayor/Deputy Mayor Carried
	Council Resolved CLP/2024/00087 A97. Hoon Hay Road crossing between Sparks Road and Mathers Road A97. That the Council includes the Hoon Hay Road crossing between Sparks Road and Mathers Road as part of the workplan to be developed in FY24/25 for programme #41650 Minor Safety Improvements (CLP/2024/00030). Mayor/Councillor Moore Carried

The meeting adjourned at 3.21pm and reconvened at 3.58pm.

Councillor Gough left the meeting at 4.21pm and returned at 4.24pm during section 3.5.

The meeting adjourned at 5.18pm and reconvened at 5.36pm during section 3.5. Councillor Harrison- Hunt was not present at this time.

Councillor Harrison-Hunt returned to the meeting at 5.39pm during during section 3.5.

3.5 Infrastructure Amendments - Parks
	1.1 Amendments within the following categories (as referred to in the attached spreadsheet of proposed amendments) were Moved and Seconded: · Category: Infrastructure Parks (A21, A53, A55, A39 and A66). · Category: Citizens and Community Facilities/Services (A14 and A32). · Category: Grants – Biodiversity/Environmental (A16.1, A16.2, A19 and A54). · Category: Grants – Other (A40, A25, A25, A1, A113, A23 and A26). · Category: Grants – Events (A68, A10 and A2). 1.2 Councillors were provided an opportunity to ask questions of the Movers and Council Officers regarding the amendments. 1.3 The meeting held one debate for the categories of amendments listed above. 1.4 The meeting voted on each amendment individually.
	Council Resolved CLP/2024/00088 A21. Greening The East: A21. That the Council increases the budget in the Long Term Plan by $190,000 (CAPEX) in FY24/25 to complete the project with the original number of trees anticipated. Councillor McLellan/Councillor Coker Carried
	Council Resolved CLP/2024/00089 A53. 74029 - New dog park - South West Christchurch A53.That the Council: A53a. Notes that funding is available for project 74029 - New dog park - South West Christchurch at programme level and that any project budget will be presented to the Council at the project stage currently planned for FY26/27. A53b. Requests that staff provide advice on the options for bringing the project forward to FY25/26. Councillor Moore/Councillor Templeton Carried
	Council Resolved CLP/2024/00090 A55. Park Rangers A55.That the Council requests staff advice on options for increasing the staff within the park ranger team to support volunteers working on biodiversity and pest control for a future Annual Plan. Councillor Fields/Councillor MacDonald Carried
	Council Resolved CLP/2024/00091 A39. Sports Field Network Plan A39. In recognition of significant feedback from the sports community on the delivery profile of the Sports Field Network Plan, in particular Goal 2-provision of artificial sports turfs, that the Council: A39a. Requests staff to report back, on options for accelerating the current 10-year delivery programme by the end of September 2024 for consideration for the FY 25/26 Annual Plan. Councillor Johanson/Councillor Moore Carried
	Council Resolved CLP/2024/00092 A66. Washington Skate Park A66. That the Council: A66a. Requests staff to work with skateboard stakeholders to define a scope of works for an upgrade to Washington Skate Park and report back to the Council. A66b. Notes that the upgrade should include a vert ramp, other improvements and enable national competitions to be hosted at the park. Councillor Johanson/Councillor McLellan Carried

3.5 Continued. Citizens & Communities Amendments - Community Facilities and Services
	1.1 Amendments within the following categories (as referred to in the attached spreadsheet of proposed amendments) were Moved and Seconded: · Category: Infrastructure Parks (A21, A53, A55, A39 and A66). · Category: Citizens and Community Facilities/Services (A14 and A32). · Category: Grants – Biodiversity/Environmental (A16.1, A16.2, A19 and A54). · Category: Grants – Other (A40, A25, A25, A1, A113, A23 and A26). · Category: Grants – Events (A68, A10 and A2). 1.2 Councillors were provided an opportunity to ask questions of the Movers and Council Officers regarding the amendments. 1.3 The meeting held one debate for the categories of amendments listed above. 1.4 The meeting voted on each amendment individually.
	Council Resolved CLP/2024/00093 A14. Allandale Hall A14. That the Council requests staff to work with the Governors Bay Residents' Association regarding the options and works required to open the Allandale Hall to inform the capital required as part of the next Annual Plan process. Councillor Fields/Councillor Templeton Carried
	Council Resolved CLP/2024/00094 A32. Rolling package - Library Collection Resources A32. That the Council reduces spend on the Rolling package - Library Collection Resources by 2%. Councillor Moore/Councillor Barber Carried

3.5 Continued. Citizens & Communities Amendments - Grants Biodiversity and Environmental
	1.1 Amendments within the following categories (as referred to in the attached spreadsheet of proposed amendments) were Moved and Seconded: · Category: Infrastructure Parks (A21, A53, A55, A39 and A66). · Category: Citizens and Community Facilities/Services (A14 and A32). · Category: Grants – Biodiversity/Environmental (A16.1, A16.2, A19 and A54). · Category: Grants – Other (A40, A25, A25, A1, A113, A23 and A26). · Category: Grants – Events (A68, A10 and A2). 1.2 Councillors were provided an opportunity to ask questions of the Movers and Council Officers regarding the amendments. 1.3 The meeting held one debate for the categories of amendments listed above. 1.4 The meeting voted on each amendment individually.
	Council Resolved CLP/2024/00095 A16.1 That the Council reinstates the following funding for Pest Free Banks Peninsula: A16.1a: $60,000 in FY24/25 and FY26; and A16.1b: $90,000 per annum from FY26/27 onwards. Councillor Fields/Councillor Donovan Carried
	Council Resolved CLP/2024/00096 A16.2. Pest Free Banks Peninsula A16.2 That the Council provides $100,000 in FY24/25 and in FY25/26 (total $200,000) for Pest Free Banks Peninsula for the elimination of feral pigs from the Environmental Partnership Fund. Councillor Fields/Councillor Donovan Carried
	Council Resolved CLP/2024/00097 A19. Enviro-Schools Funding A19. That the Council increases the Enviro-Schools funding from $75,000 per annum to $85,000 per annum from FY26. Councillor Scandrett/Councillor Fields Carried
	Council Resolved CLP/2024/00098 A54a. Orton Bradley Park A54. Orton Bradley Park is an asset to the city and although it is governed by its own board it is for all intents and purposes a city park. The Council therefore: A54a. Supports, through the Environment Partnership Fund, funding for Orton Bradley Park of $60,000 in FY25 and FY26. Councillor Fields/Councillor Coker Carried
	Council Decision A54b. Orton Bradley Park A54b. That the Council provides a line item of $60,000 from FY27, and this is indexed to inflation for subsequent years. Councillor Fields/Councillor Coker Lost

3.5 Continued. Citizens & Communities Amendments - Grants - Other
	1.1 Amendments within the following categories (as referred to in the attached spreadsheet of proposed amendments) were Moved and Seconded: · Category: Infrastructure Parks (A21, A53, A55, A39 and A66). · Category: Citizens and Community Facilities/Services (A14 and A32). · Category: Grants – Biodiversity/Environmental (A16.1, A16.2, A19 and A54). · Category: Grants – Other (A40, A25, A25, A1, A113, A23 and A26). · Category: Grants – Events (A68, A10 and A2). 1.2 Councillors were provided an opportunity to ask questions of the Movers and Council Officers regarding the amendments. 1.3 The meeting held one debate for the categories of amendments listed above. 1.4 The meeting voted on each amendment individually.
	Council Resolved CLP/2024/00099 A40. Akaroa Heritage Park A40. That the Council requests staff to report back on budget and resource implications necessary for the provision of carparking for the Akaroa Heritage Park to inform the next Annual Plan process. Councillor Fields/Councillor MacDonald Carried
	Council Resolved CLP/2024/00100 A20. Governors Bay Jetty A20. That the Council: A20a. Agrees to provide to the Governors Bay Jetty Restoration Trust the following amounts from the 41949 - Marine Structures Planned Renewals ((Execute) Procure) programme budget, noting that this is approximately 50% of the outstanding cost of the jetty and sundries: · FY24/25 - $58,000. · FY25/26 - $58,000. · FY26/27 - $58,000. A20b. Requests advice on the best options to reduce the financial impact of the loan to the Governor's Bay Jetty Restoration Trust. Councillor Fields/Councillor Coker Carried
	Council Resolved CLP/2024/00101 A25. Innovation and Sustainability Fund A25. That Council extends the Sustainability fund at $400,000 in years two and three of the Long Term Plan, and looks to consult on this as part of the next Long Term Plan. Councillor Templeton/Councillor Coker Carried
	Council Resolved CLP/2024/00102 A1. Lyttelton Museum A1. That the Council requests staff to work with the Lyttelton Museum to develop a funding proposal for a future Annual Plan process. Councillor Fields/Councillor Templeton Carried
	Council Resolved CLP/2024/00103 A113. Rainbow Project A113. That the Council sets aside up to $50,000 in FY24/25 and $50,000 in FY25/26 from the Capital Endowment Fund to support the installation of a rainbow project, in consultation with the Rainbow community and requests staff report back. Councillor Templeton/Councillor Moore Carried
	Council Resolved CLP/2024/00104 A23. Funding Schemes A23. That the Council requests staff to review the Council's funding schemes and provide options for further inflation across grants. Councillor Fields/Councillor MacDonald Carried
	Council Resolved CLP/2024/00105 A26. Wharenui Sport Centre A26. Requests staff to report back on funding options for the Wharenui Sport Centre refurbishment as part of the next Annual Plan. Councillor Harrison-Hunt/Councillor Templeton Carried

3.5 Continued. Citizens & Communities Amendments - Grants - Events
	1.1 Amendments within the following categories (as referred to in the attached spreadsheet of proposed amendments) were Moved and Seconded: · Category: Infrastructure Parks (A21, A53, A55, A39 and A66). · Category: Citizens and Community Facilities/Services (A14 and A32). · Category: Grants – Biodiversity/Environmental (A16.1, A16.2, A19 and A54). · Category: Grants – Other (A40, A25, A25, A1, A113, A23 and A26). · Category: Grants – Events (A68, A10 and A2). 1.2 Councillors were provided an opportunity to ask questions of the Movers and Council Officers regarding the amendments. 1.3 The meeting held one debate for the categories of amendments listed above. 1.4 The meeting voted on each amendment individually.
	Council Resolved CLP/2024/00106 A68. Akaroa Heritage Festival Society Ltd A68. That the Council underwrites $100,000 to the Akaroa Heritage Festival Society Ltd for the Akaroa French Festival in FY26 and FY28 from the Eco Events System Funding approved in the Mayor's Recommendation (MR24). The division was declared carried* by 9 votes to 7 votes the voting being as follows:* *For:* Mayor Mauger, Deputy Mayor Cotter, Councillor Coker, Councillor Donovan, Councillor Fields, Councillor Johanson, Councillor McLellan, Councillor Scandrett and Councillor Templeton *Against:* Councillor Barber, Councillor Gough, Councillor Henstock, Councillor Keown, Councillor MacDonald, Councillor Moore and Councillor Peters *Abstained:* Councillor Harrison-Hunt Councillor Fields/Councillor Templeton Carried
	Council Resolved CLP/2024/00107 A15. Arts and Culture Fund A15. That the Council provides $50,000 from the Capital Endowment Fund from FY26/27 for one year for an Arts and Culture Fund and report back to Council in a future Long Term Plan. Councillor Moore/Councillor Fields Carried
	Council Resolved CLP/2024/00108 A10. Screen Production A10. That the Council: A10a. Notes that Christchurch NZ has $200,000 available for Screen Grants in FY24/25. A10b. Agrees to allocate $100,000 in FY24/25, and $300,000 in FY25/26 from the additional events funding in the Mayor's Recommendation (MR24) due to the funding available for major events as a result of the cancellation of Sail GP. Councillor Johanson/Councillor Keown Carried The Mayor and Councillors Henstock and McLellan declared a conflict of interest, sat back from the table and took no part in the vote. Councillor Scandrett abstained from voting.
	Council Resolved CLP/2024/00109 A2. Watch this Space A2. That the Council: A2a. Agrees to fund “Watch this Space” with $298,000 in FY24/25, and $250,000 in both FY25/26 and FY26/27, from the Capital Endowment Fund to deliver a multi-year street art programme which includes street art activations and opportunities for public participation, and aid the further development of the Street Art Community in Christchurch. A2b. Requests staff to review the performance of the programme in FY26/27 and include an option for further funding in the draft 2027-2037 Long Term Plan for consultation. Councillor Barber/Councillor Johanson Carried

The meeting adjourned at 6.13pm and reconvened at 6.51pm.

3.6 Other Amendments - Planning, Property and Miscellaneous
	1.1 Amendments within the following categories (as referred to in the attached spreadsheet of proposed amendments) were Moved and Seconded: · Category: Other - Planning (A44.1 and A44.2). · Category: Other - Property (A5). · Category: Other - Miscellaneous (A13). · Category: Other – Report A (A45, A30, A72 and A7). · Category: Other – Report B (A38, A96 A8 and A59). · Category: Other – Noting (A76, A50, A79, A52, A75, A83, A9, A36, A35, A105 and A86). 1.2 Councillors were provided an opportunity to ask questions of the Movers and Council Officers regarding the amendments. 1.3 The meeting held one debate for the categories of amendments listed above. 1.4 The meeting voted on each amendment individually.
	Council Resolved CLP/2024/00110 A44.1. Natural Environment Staff Resource A44.1 That the Council requests staff to investigate and report back with advice for a future Annual Plan regarding: A44.1a. Reducing the amount spent on external consultants to implement and monitor the Biodiversity Strategy; and A44.1b. Increasing the number of FTE ecologist roles across the organisation, including options to resource waterways, parks and strategy and planning. Councillor Donovan/Councillor Scandrett Carried
	Council Resolved CLP/2024/00111 A44.2 Biodiversity Strategy A44.2. That the Council notes the Parks Unit will include information on the implementation of the Biodiversity Strategy as part of the six month Park Unit reporting to the Council. Councillor Donovan/Deputy Mayor Carried
	Council Resolved CLP/2024/00112 A5. Living Wage A5. That the Council, in response to submissions made through the Long Term Plan consultation process, requests officers to prepare a report on the possibility of requiring leasees of Council-owned facilities to pay their staff, working in the leased area of the Council-owned facility, at least the Living Wage and requires the report to be presented to Council by the 31 October 2024. Councillor McLellan/Councillor Coker Carried
	Council Resolved CLP/2024/00113 A13. Youth Engagement A13. That the Council requests staff to work with the Youth Portfolio holder to prioritise youth engagement opportunities ahead of the FY25/26 Annual Plan. Councillor Harrison-Hunt/Councillor McLellan Carried

3.6 Continued. Report Requests
	1.1 Amendments within the following categories (as referred to in the attached spreadsheet of proposed amendments) were Moved and Seconded: · Category: Other - Planning (A44.1 and A44.2). · Category: Other - Property (A5). · Category: Other - Miscellaneous (A13). · Category: Other – Report A (A45, A30, A72 and A7). · Category: Other – Report B (A38, A96 A8 and A59). · Category: Other – Noting (A76, A50, A79, A52, A75, A83, A9, A36, A35, A105 and A86). 1.2 Councillors were provided an opportunity to ask questions of the Movers and Council Officers regarding the amendments. 1.3 The meeting held one debate for the categories of amendments listed above. 1.4 The meeting voted on each amendment individually.
	Council Resolved CLP/2024/00114 A45. Canoe Polo facilities A45. That the Council requests staff to investigate and report back to the Council on improvement options for Canoe Polo facilities in Christchurch. Councillor Johanson/Mayor Carried
	Council Resolved CLP/2024/00115 A30. Committees A30.That the Council requests staff to: A30a. Provide advice on the reinstatement of the Multicultural Committee to inform a future Annual Plan. A30b. Provide options on the following, to inform a future annual plan: A30b(i): An equity and Inclusion Working Group. A30b(ii): A Youth reference/Advisory Group. Councillor Harrison-Hunt/Councillor Coker Carried
	Council Decision A72. New Brighton Hot Pools A72. That the Council requests staff to investigate and report back for a future Annual Plan process on budget requirements to: A72a. Add additional spaces and amenities to New Brighton Hot Pools to increase capacity and revenue; and A72b. Improve maintenance of the immediate foreshore area, including: lowering dunes; improved maintenance of gardens; and replanting the area next to the Hot Pools. Councillor Donovan/Councillor Templeton Lost
	Council Resolved CLP/2024/00116 A7. Derelicts Building Programme A7. That the Council requests staff to provide advice on options to expand the Derelicts Building Programme across the City, including New Brighton for a future Annual Plan process. Councillor Donovan/Councillor Harrison-Hunt Carried
	Council Decision A38. Budgets A38. That the Council requests staff to provide advice for a future Annual Plan process on options to increase budgets for the following: A38.a. 75711 Coastal Plains Habitat Restoration; A38.b. 65209 Styx River Pūharakekenui Regional Parks Restoration Development; A38.c. 65207 Ōruapaeroa Travis Wetland Restoration Development; A38.d. 65239 Seafield Park/ Brooklands Te Riu O Te Aika Kawa Lagoon Restoration; A38.e. 65238 Coastal and Plains Regional Parks Threatened Species and Habitat Management; and A38.f. 61724 Coastal Land Protection Revegetation & Amenity Planting Councillor Donovan/Councillor Coker Lost
	Council Resolved CLP/2024/00117 A96. Halswell Junction / Nicholls Road Intersection A96. That the Council request staff to report back on options and implications of prioritising safety improvement works at the Halswell Junction / Nicholls Road intersection, to inform the next Long Term Plan. Councillor Moore/Councillor Harrison-Hunt Carried
	Council Resolved CLP/2024/00118 A8. Pacific Hub A8. That the Council requests staff to investigate and provide advice on options for a Pacific Hub, including in Woolston. Councillor Johanson/Councillor Harrison-Hunt Carried
	Council Decision A59. Land Acquisitions A59. That the Council requests staff to provide advice on options to manage land acquisitions across all park land for a future Annual Plan process. Councillor Donovan/Councillor Coker Lost
	*Secretarial note:* The following amendment from Councillor Donovan was deferred to staff to provide further advice to the Council on this matter outside of this meeting. A111. That the Council: A111a. Notes that: A111a(i). E-bikes option for business use will be provided for staff and Councillors shortly. A111a(ii). Work-ride e-bike options are being considered as part of the Council’s overall approach to remuneration and benefits for staff. A111b. Requests staff to investigate and report back on options to reduce Councillor and ELT carparking costs that includes consideration of whether alternative transport mode promotion/provision could achieve this aim, in time a future annual plan process.

3.6 Continued. Noting Provisions
	1.1 Amendments within the following categories (as referred to in the attached spreadsheet of proposed amendments) were Moved and Seconded: · Category: Other - Planning (A44.1 and A44.2). · Category: Other - Property (A5). · Category: Other - Miscellaneous (A13). · Category: Other – Report A (A45, A30, A72 and A7). · Category: Other – Report B (A38, A96 A8 and A59). · Category: Other – Noting (A76, A50, A79, A52, A75, A83, A9, A36, A35, A105 and A86). 1.2 Councillors were provided an opportunity to ask questions of the Movers and Council Officers regarding the amendments. 1.3 The meeting held one debate for the categories of amendments listed above. 1.4 The meeting voted on each amendment individually.
	Council Resolved CLP/2024/00119 A76. Akaroa Wastewater Infrastructure A76. That the Council: A76a. Notes that work will commence in FY24/25, within the existing work programme and using existing Capital and Operational budgets, to reduce inflow and infiltration (I&I) in Akaroa to an acceptable level, noting that the level will be determined through the consenting process. A76b: Requests staff to report back on progress to reduce inflow and infiltration (I&I) to an acceptable level, including whether this is the correct strategy for a future Annual Plan process. Councillor Fields/Mayor Carried
	Council Resolved CLP/2024/00120 A50. Kaitorete Spit A50. That the Council notes there is existing OPEX allocations contained in the Long Term Plan for the Council to undertake investigations in respect of returning the land of cultural importance to Te Taumutu Rūnunga on Kaitorete Spit, and that Council will continue to work with Te Taumutu Rūnunga and there will be regular advice to Council. Councillor Templeton/Deputy Mayor Carried
	Council Resolved CLP/2024/00121 A79. Koukourārata Drinking Water A79. That the Council notes that Koukourārata Drinking Water Reticulation Project is underway and the current funding in the Long Term Plan reflects the project stages. Councillor Templeton/Councillor Fields Carried
	Council Resolved CLP/2024/00122 A52. Greenspace Growth in Linwood/Woolston A52. That the Council notes that the Long Term Plan 2024-2034 provides sufficient budget to cater for greenspace growth in Linwood/Woolston. Councillor Johanson/Deputy Mayor Carried
	Council Resolved CLP/2024/00123 A75. Ngāi Tūāhuriri Adaptation Planning A75. That the Council notes engagement with Ngāi Tūāhuriri is a core part of the coastal adaptation planning programme. The Coastal Adaptation Framework, adopted by the Council, sets out the proposed approach for how the Council will work with communities to develop adaptation pathways and has the principle of “Acknowledge the partnership status of Te Rūnanga o Ngāi Tahu and the Christchurch City Council under Te Tīrīti o Waitangi”. Councillor Templeton/Deputy Mayor Carried
	Council Resolved CLP/2024/00124 A83. Ōnuku water supply Testing of the Ōnuku water supply: A83a. That the Council notes that staff undertake regular monitoring of the Ōnuku water supply and results are shared with the Ōnuku Rūnanga. Connecting Ōnuku marae to the Akaroa drinking water and waste water supply: A83b: That the Council notes that: A83b(i): The Council has installed an additional 30m3 water tank at Ōnuku. A83b(ii): Staff will be reporting on water servicing needs for the Peninsula, including for the marae in Quarter 1 of FY24/25. Councillor Templeton/Councillor Fields Carried
	Council Resolved CLP/2024/00125 A9. Papakāinga/Kāinga Nohoanga A9. That the Council notes that staff will work with Ngāti Wheke Rūnunga and the Council’s Treaty Advisors as a precursor in progressing a potential plan change regarding rezoning of the old Lyttelton West School site as a Papakāinga/Kāinga Nohoanga site. Councillor Templeton/Councillor Fields Carried
	Council Resolved CLP/2024/00126 A36. 74031 - Parklands/Queenspark Youth Play Space Development A36. That the Council notes that 74031 - Parklands/Queenspark Youth Play Space Development currently has $20,000 in FY26/27 for concept development with the balance at programme level in 61783 - Programme - Community Parks Buildings, Structures and Furnishings New Development and that the current planned allocation from programme level is $738,325 for delivery across FY27/28 and FY28/29. Councillor Donovan/Councillor Johanson Carried
	Council Resolved CLP/2024/00127 A35. Provincial Chambers A35. That the Council notes that the deferral of non-essential restoration work on the Provincial Chambers will be considered as part of the next Annual Plan process to allow any necessary consultation to take place. Councillor Moore/Councillor Scandrett Carried
	Council Resolved CLP/2024/00128 A105. School Safety #65923 A105. That the Council notes that School Safety #65923 was consolidated into Minor Safety programmes (Minor Safety Improvements & Minor Safety Interventions) and that the programme will have two separate lists, one being for school safety. Councillor Harrison-Hunt/Deputy Mayor Carried
	Council Resolved CLP/2024/00129 A86. Wairewa Marae A86a. That the Council notes the Wairewa Marae has a water connection. A86b. That the Council notes the project to upgrade the access road for the Wairewa Urupā to an all-weather track has been completed. Staff are currently working through the planning for future maintenance requirements. Councillor Templeton/Councillor Fields Carried

Councillor Gough left the meeting at 7.28pm and returned at 7.32pm during section 3.4 Continued.

The meeting adjourned at 7.45pm and reconvened at 8.11pm during section 3.4 Continued.

3.4 Continued. Infrastructure amendments - Transport
	1.1 The amendments within the Transport 3 category ( A92, A98.1, A98.2, A102, A107, A108 and A109) were Moved and Seconded earlier in the meeting. 1.2 Following discussions a further Amendment (AST) was tabled to reconsider the programme along with the proposed amendments raised during the Long Term Plan, once the National Land Transport Programme (NLTP) funding has been confirmed. Therefore the amendments listed in 1.1 above were not put to the vote. 1.3 The meeting voted on Amendment AST, which was declared carried.
	Council Resolved CLP/2024/00130 AST. Transport Capital Programme AST: That the Council: ASTa. Confirms the Transport capital programme as outlined in the Draft Long Term Plan. ASTb. Reconsiders the programme along with the proposed amendments raised during the Long Term Plan, once the National Land Transport Programme (NLTP) funding has been confirmed. ASTc. Notes the Mayor's recommendation MR25b, resolved previously at the meeting: Notes that staff will report back to the Council for a final decision on the Transport Programme and projects within the programme after the New Zealand Transport Agency (NZTA) has advised the Council of its final funding outcomes in September or October 2024. Councillor Templeton/Councillor Coker Carried
	*Secretarial note*: The following proposed amendments were raised during the Long Term Plan meeting and referred to in resolution AST. Transport Capital Programme, as referred to above (CLP/2024/088)
	Moved/Seconded A92. Cycle Connections - Ōtākaro-Avon Route (41852) A92. That the Council: A92a: Brings forward a total of $1,350,000 of capital funding for project 26601 Avon Otakaro River Route MCR (Section 1) from future years in the 24/34 Long Term Plan for scheme design and consultation as follows: A92a(i). FY25/26: $350,000; and A92a(ii). FY26/27: $1,000,000. A92b. Notes that staff will consider and assess, prior to starting design, alternative delivery models and opportunities that could be applied to the design work to improve the efficiency and effectiveness of project delivery. Councillor Johanson/Councillor Coker Not put
	Moved/Seconded A98.1 Simeon Street Major Cycleway Route (MCR) (Transport Choices) A98.1. That the Council includes $750,000 in both FY24/25 and FY25/26 (total $1,500,000) in the Long Term Plan for the construction of the Simeon St MCR (Transport Choices) project. Councillor Coker/Deputy Mayor Not put
	Moved/Seconded A98.2. Major Cycleway Routes 26607 Southern Lights and 26604 Opawaho 26607 MCR Southern Lights: A98.2a. That the Council brings forward $750,000 for project 26607 MCR Southern Lights from future years of the Long Term Plan to enable scheme design and consultation, as follows: · FY25/26: $250,000; and · FY26/27: $500,000. 26604 MCR Opawaho: A98.2b. That the Council brings forward $1,350,000 for project26604 MCR Opawaho from future years of the Long Term Plan to enable scheme design and consultation, as follows: · FY25/26: $350,000; and · FY26/27: $1,000,000. Councillor Coker/Deputy Mayor Not put
	Moved/Seconded A102. Minor Safety Improvements (65924) A102. That the Council increases the funding for 65924 Minor Safety Interventions by $300,000 in both FY24/25 and FY25/26 of the 24/34 Long Term Plan. Councillor Coker/Councillor Johanson Not put
	Moved/Seconded A107. Te Aratai Cycle Connection A107. That Council budgets $3,500,000 in the first year of the Long Term Plan for the construction of the Te Aratai Cycle Connection, noting the significant safety concerns raised by submitters, that it is ready for immediate start and would have a 0.04% rates impact. Councillor Templeton/Councillor Scandrett Not put
	Moved/Seconded A108. Te Aratai Cycle Connection A108. That the Council includes the following budget for additional design development for the Te Aratai Cycle Connection in the 24/25 Long Term Plan: A108a. FY25/26: $300,000; A108b. FY26/27: $300,000. Councillor Johanson/Councillor Henstock Not put
	Moved/Seconded A109. Wheels to Wings Major Cycleway Route A109. That the Council defers the proposed Capital Programme funding for the construction of the following projects until FY27/28: · 26611 MCR Wheels to Wings (Section 1), · 26612 MCR Wheels to Wings (Section 2); and · 26613 MCR Wheels to Wings (Section 3). Councillor Henstock/Councillor Keown Not put
	Moved ACD. 26601 Avon Ōtākaro River Route MCR (Section 3) ACD. That the Council brings forward a total of $1,350,000 of capital funding for project 26601 Avon Ōtākaro River Route MCR (Section 3) from future years in the 24/34 Long Term Plan for scheme design and consultation as follows: · FY25/26: $350,000; and · FY26/27: $1,000,000. Councillor Donovan Not put

3.5 Provisional adoption of Recommendations 6 to 16

1.1 Council Officers provided an update on the rates impact as a result of the carried amendments.

1.2 Recommendations 6 to 16 were updated to reflect that provisional adoption was subject to the inclusion of the Auditor-General’s report required by s.93C(4) of the Local Government Act (LGA) 2002 which was due to be received by the Council at the reconvened meeting held on Thursday 27 June 2024.

1.3 Recommendations 6 to 16, as updated, were Moved by the Mayor and Seconded by Deputy Mayor Cotter, and when put to the vote were declared carried.

Council Resolved CLP/2024/00131

That the Council:

6. Provisionally adopts, subject to the inclusion of the Auditor-General’s report required by s.93C(4) of the Local Government Act (LGA) 2002, the proposed changes to the Council’s capital programme set out in Attachment D.

7. Provisionally adopts, subject to the inclusion of the Auditor-General’s report required by s.93C(4) of the Local Government Act (LGA) 2002, the proposed changes to the Council’s operating expenditure set out in Attachment E.

8. Provisionally adopts, subject to the inclusion of the Auditor-General’s report required by s.93C(4) of the Local Government Act (LGA) 2002, the Revenue and Financing Policy set out in Attachment F.

9. Provisionally adopts, subject to the inclusion of the Auditor-General’s report required by s.93C(4) of the Local Government Act (LGA) 2002, the Rates Remission Policy set out in Attachment G.

10. Provisionally adopts, subject to the inclusion of the Auditor-General’s report required by s.93C(4) of the Local Government Act (LGA) 2002, the Funding Impact Statement, Financial Strategy and Infrastructure Strategy set out in Attachments H, I, and J.

11. Provisionally adopts, subject to the inclusion of the Auditor-General’s report required by s.93C(4) of the Local Government Act (LGA) 2002, the minor changes and corrections to levels of service and fees and charges identified since the publication of the draft LTP 2024-34, set out in Attachment K.

12. Provisionally adopts, subject to the inclusion of the Auditor-General’s report required by s.93C(4) of the Local Government Act (LGA) 2002, the supporting information underpinning the attachments above, including Activity and Asset Plans found at:
https://ccc.govt.nz/the-council/plans-strategies-policies-and-bylaws/plans/long-term-plan-and-annual-plans/long-term-plan-2024-to-2034/draft-activity-and-draft-asset-management-plans/

13. In regards to the Capital Endowment Fund:

a. Provisionally resolves, subject to the inclusion of the Auditor-General’s report required by s.93C(4) of the Local Government Act (LGA) 2002, to not inflation protect the Capital Endowment Fund; and

b. Provisionally requests, subject to the inclusion of the Auditor-General’s report required by s.93C(4) of the Local Government Act (LGA) 2002, this to be reviewed before the next Long Term Plan 2027-37 (requires 80% majority).

14. Provisionally agrees, subject to the inclusion of the Auditor-General’s report required by s.93C(4) of the Local Government Act (LGA) 2002, that in accordance with section 100 of the Local Government Act 2002, it is financially prudent not to set the Council’s operating revenues at a level sufficient to meet the projected operating expenses in the financial year 2026-27. Note: the ratio is forecast to be 99.6% in that year.

15. Provisionally notes, subject to the inclusion of the Auditor-General’s report required by s.93C(4) of the Local Government Act (LGA) 2002, that the Debt Servicing Financial Prudence benchmark is breached in all years of the Long Term Plan 2024-34, but there is no concern around Council’s ability to service the debt.

16. Provisionally agrees, subject to the inclusion of the Auditor-General’s report required by s.93C(4) of the Local Government Act (LGA) 2002, to continue to provide debt funding to Christchurch City Holdings Ltd (CCHL) from time to time during the term of the Long Term Plan 2024-34, and to borrow from the Local Government Funding Agency (LGFA) for that purpose (back-to-back funding), provided that:

a. CCHL remains within its existing borrowing covenants.

b. The borrowing and on-lending is in accordance with the Council’s Liability Management Policy.

c. Staff continue to report the amount of such lending in the quarterly corporate finance report to the Finance and Performance Committee.

Mayor/Councillor Cotter Carried

Councillor Gough requested for his vote against Resolution 6 and 7 be recorded.

Councillor Johanson requested for his vote against Resolution 11 be recorded.

3.6 Substantive Motion - Provisional adoption of the 2024/34 Long Term Plan

1.1 Recommendation 17 was amended to reflect that the provisional adoption was subject to the inclusion of the Auditor-General’s report required by s.93C(4) of the Local Government Act (LGA) 2002 which was due to be received by the Council at the reconvened meeting held on Thursday 27 June 2024.

1.2 Recommendation 17, as updated and including any carried amendments at the meeting, was put to the vote declared carried.

Council Resolved CLP/2024/00132

That the Council:

17. Provisionally adopts, subject to the inclusion of the Auditor-General’s report required by s.93C(4) of the Local Government Act (LGA) 2002, the Long Term Plan 2024-34 comprising the information and underlying documents and policies adopted by the Council at its meeting dated 14 February 2024 (concluded 14 March 2024), as amended by Resolutions 5-13 above, including any carried amendments made at the meeting, and including the Audit report referred to in Resolution 4.

Mayor/Councillor Cotter Carried

Councillors Gough, Moore, Templeton and Coker requested that their votes against Resolution 17 be recorded.

The meeting adjourned at 8.47pm to 9.30am Thursday 27 June 2024, Council Chambers, Civic Offices.

The meeting reconvened at 9.31am, Thursday 27 June 2024, Council Chambers, Civic Offices, 53 Hereford Street.

Apologies

Council Decision

There were no apologies received for Thursday 27 June 2024.

The meeting adjourned at 9.31am and reconvened at 9.59am. Councillors Henstock and Keown were not present at this time.

Councillor Keown returned to the meeting at 10am and Councillors Henstock returned to the meeting at 10.02am during section 3.7.

3.7 Auditor-General's Audit Report
	1.1 Chantelle Gernetzky and Anna Jones presented on behalf of Audit New Zealand and presented the Mayor with the Auditor-General's Audit Report dated 27 June 2024. 1.2 Council Officers provided a process update regarding the next steps. 1.3 Recommendations 4, as amended was Moved by the Mayor and Seconded by Councillor Barber and when put to the vote declared carried.
	Council Resolved CLP/2024/00133 That the Council: 4. Receives the Audit report (as tabled at the meeting) required by s.94(1) of the LGA 2002 dated 27 June 2024. Mayor/Councillor Barber Carried
	Attachments a LTP2434 - Final signed Audit Report dated 27 June 2024 (redacted for Minutes)

3.2 Cont. Mayor's Recommendations and Amendments to the Mayor's Recommendations - Substantive Motion

1.1 Recommendation 5, as amended, was Moved by the Mayor and Seconded by the Deputy Mayor on Tuesday 25 June 2024.

1.2 Recommendation 5 was put to the vote and declared carried.

Council Resolved CLP/2024/00134

That the Council:

5. Notes the Mayor’s Recommendations as amended at the meeting and that these are to be incorporated into the Funding Impact Statement Attachment C.

Mayor/Deputy Mayor Carried

3.8 Final adoption of Recommendations 6 to 16

1.1 Recommendations 6 to 16 were provisionally adopted at the meeting on Tuesday 25 June 2024, subject to the inclusion of the Auditor-General’s Audit Report.

1.2 Having received the Auditor-General’s Audit Report dated 27 June 2024, Recommendations 6 to 16 were Moved by the Mayor and Seconded by the Deputy Mayor.

1.3 The meeting held one debate, and when put to the vote, Recommendations 6 to 16 were declared carried and formally adopted.

Council Resolved CLP/2024/00135

That the Council, having received the Auditor-General’s Audit Report dated 27 June 2024:

6. Adopts the proposed changes to the Council’s capital programme set out in Attachment D.

7. Adopts the proposed changes to the Council’s operating expenditure set out in Attachment E.

8. Adopts the Revenue and Financing Policy set out in Attachment F.

9. Adopts the Rates Remission and Rates Postponements Policies set out in Attachment G and tabled at the meeting.

10. Adopts the Funding Impact Statement, Financial Strategy and Infrastructure Strategy set out in Attachments H, I, and J.

11. Adopts the minor changes and corrections to levels of service and fees and charges identified since the publication of the draft LTP 2024-34, set out in Attachment K.

12. Adopts the supporting information underpinning the attachments above, including Activity and Asset Plans found at:

https://ccc.govt.nz/the-council/plans-strategies-policies-and-bylaws/plans/long-term-plan-and-annual-plans/long-term-plan-2024-to-2034/draft-activity-and-draft-asset-management-plans/

13. In regards to the Capital Endowment Fund:

a. Resolves to not inflation protect the Capital Endowment Fund; and

b. Requests this to be reviewed before the next Long Term Plan 2027-37 (requires 80% majority for any change to the terms).

14. Agrees that in accordance with section 100 of the Local Government Act 2002, it is financially prudent not to set the Council’s operating revenues at a level sufficient to meet the projected operating expenses in the financial year 2026-27. Note: the ratio is forecast to be 99.6% in that year.

15. Notes that the Debt Servicing Financial Prudence benchmark is breached in all years of the Long Term Plan 2024-34, but there is no concern around Council’s ability to service the debt.

16. Agrees to continue to provide debt funding to Christchurch City Holdings Ltd (CCHL) from time to time during the term of the Long Term Plan 2024-34, and to borrow from the Local Government Funding Agency (LGFA) for that purpose (back-to-back funding), provided that:

a. CCHL remains within its existing borrowing covenants.

b. The borrowing and on-lending is in accordance with the Council’s Liability Management Policy.

c. Staff continue to report the amount of such lending in the quarterly corporate finance report to the Finance and Performance Committee.

Mayor/Deputy Mayor Carried

Councillor Gough requested for his vote against resolutions 6 to 16 be recorded.

Councillor Johanson requested for his vote against resolutions 8, 9, 10 and 11 be recorded.

3.9 Formal adoption of the Long Term Plan 2024-2034

1.1 Recommendation 17 was provisionally adopted at the meeting on Tuesday 25 June 2024, subject to the inclusion of the Auditor-General’s Audit Report.

1.2 Having received the Auditor-General’s Audit Report dated 27 June 2024, Recommendation 17 was Moved by the Mayor and Seconded by the Deputy Mayor.

1.3 The meeting held one debate, and when put to the vote Recommendation 17 to formally adopt the Long Term Plan 2024-2034 was declared carried by way of division.

Council Resolved CLP/2024/00136

That the Council, having received the Auditor-General’s Report dated 27 June 2024:

17. Adopts the Long Term Plan 2024-34 comprising the information and underlying documents and policies adopted by the Council at its meeting dated 14 February 2024 (concluded 14 March 2024), as amended by Resolutions 5-13 above, including any carried amendments made at the meeting commencing 25 June 2024, and including the Audit report referred to in Resolution 4.

The division was declared carried by 14 votes to 3 votes the voting being as follows:

For: Mayor Mauger, Deputy Mayor Cotter, Councillor Barber, Councillor Coker, Councillor Donovan, Councillor Fields, Councillor Harrison-Hunt, Councillor Henstock, Councillor Johanson, Councillor MacDonald, Councillor McLellan, Councillor Peters, Councillor Scandrett and Councillor Templeton

Against: Councillor Gough, Councillor Keown and Councillor Moore

Mayor/Deputy Mayor Carried

3.10 Formal Adoption of Recommendations 18 to 25

1.1 Recommendations 18 to 25, as amended were Moved by the Mayor and Seconded by the Deputy Mayor and when put to the vote, declared carried.

Council Resolved CLP/2024/00137

That the Council:

18a. Authorises the Chief Financial Officer to make the amendments required to ensure the published Long Term Plan 2024-34 aligns with the Council’s Resolutions of 25 and 27 June 2024 and the Audit report, and to make any other minor ~~non-material~~ changes that may be required.

18b. Notes that amendments referred to in 18a will include items such as, references to Hagley Park Parking charges on weekends, rates and rates increases.

19. Authorises the Chief Executive to borrow, in accordance with the Liability Management Policy, sufficient funds to enable the Council to meet its funding requirements as set out in the Long Term Plan 2024-34.

20. Grants an exemption under s.7 of the Local Government Act 2002 in respect of the Council-Controlled Organisations as tabled at the meeting ~~referred to in Attachment P.~~

21. Having set out rates information in the Funding Impact Statement contained in the Long Term Plan 2024-34, (adopted as Attachment H by the above Resolutions), resolves to set the following rates under the Local Government (Rating) Act 2002 for the 2024-25 financial year, commencing on 1 July 2024 and ending on 30 June 2025 (all statutory references are to the Local Government (Rating) Act 2002):

a. a uniform annual general charge under section 15(1)(b) of $177 (incl. GST) per separately used or inhabited part of a rating unit;

b. a general rate under sections 13(2)(b) and 13(3)(a)(ii) set differentially based on property type, and capital value as follows:

*Differential Category*	*Basis for Liability*	*Rate Factor (incl. GST)* (cents/$ of capital value)
Standard	Capital Value	0.238933
Business	Capital Value	0.530432
City Vacant	Capital Value	1.080696
Remote Rural	Capital Value	0.179200

c. a sewerage targeted rate under sections 16(3)(b) and 16(4)(a) on all rating units in the serviced area of 0.082545 cents per dollar of capital value (incl. GST);

d. a land drainage targeted rate under sections 16(3)(b) and 16(4)(a) on all rating units in the serviced area of 0.042399 cents per dollar of capital value (incl. GST);

e. a water supply targeted rate under section 16(3)(b) and 16(4)(b) set differentially depending on whether a property is connected or capable of connection to the on-demand water reticulation system, as follows:

*Differential Category*	*Basis for Liability*	*Rate Factor (incl. GST)* (cents/$ of capital value)
Connected (full charge)	Capital Value	0.067753
Serviceable (half charge)	Capital Value	0.033877

f. a restricted water supply targeted rate under sections 16(3)(b) and 16(4)(a) on all rating units with one or more connections to restricted water supply systems of $390 (incl. GST) for each standard level of service received by a rating unit;

g. a water supply fire connection targeted rate under sections 16(3)(b) and 16(4)(a) on all rating units receiving the benefit of a water supply fire connection of $125 (incl. GST) per connection;

h. an excess water supply commercial targeted rate under section 19(2)(a) set for all rating units which receive a commercial water supply as defined in the Water Supply, Wastewater and Stormwater Bylaw 2022 plus boarding houses, motels, and rest homes, of $1.41 (incl. GST) per m³ or any part of a m³ for consumption in excess of the rating unit’s water supply targeted rate daily allowance:

· where the rating unit’s water supply targeted rate daily allowance is an amount of cubic meters per day, calculated as the total amount payable under the water supply targeted rate (above), divided by the cubic meter cost ($1.41), divided by 365;

· provided that all properties will be entitled to a minimum consumption of 0.6986 cubic metres per day.

i. an excess water supply residential targeted rate under section 19(2)(a) set for the following:

· all metered residential rating units where the meter records usage for a single rating unit;

· a rating unit where the meter records usage for multiple rating units where there is a special agreement in force specifying which rating unit / ratepayer is responsible for payment,

of $1.41 (incl. GST) per m³ or any part of a m³ for consumption in excess of 900 litres per day per separately used or inhabited part of the rating unit;

j. a waste minimisation targeted rate under sections 16(3)(b) and 16(4)(b) set differentially depending on whether a full or partial service is provided, as follows:

*Differential Category*	*Basis for Liability*	*Rate Factor (incl. GST)*
Full service	Per separately used or inhabited part of a rating unit	$184.82
Partial service	Per separately used or inhabited part of a rating unit	$138.62

k. an active travel targeted rate under section 16(3)(a) and 16(4)(a) of $20.00 (incl. GST) per separately used or inhabited part of a rating unit;

l. a special heritage (Cathedral) targeted rate under section 16(3)(a) and 16(4)(a) of $6.52 (incl. GST) per separately used or inhabited part of a rating unit;

m. a special heritage (Arts Centre) targeted rate under section 16(3)(a) and 16(4)(a) of 0.000388 cents per dollar of capital value (incl. GST);

n. a Central City Business Association targeted rate under section 16(3)(b) and 16(4)(a) of $485.06 (incl. GST) per business rating unit in the Central City Business Association Area, where the land value of the rating unit is greater than or equal to $90,000;

22. Resolves that all rates except the excess water supply commercial targeted rate and the excess water supply residential targeted rate are due in four instalments, and to set the following due dates for payment:

*Instalment*	1	2	3	4
Area 1	15 August 2024	15 November 2024	15 February 2025	15 May 2025
Area 2	15 September 2024	15 December 2024	15 March 2025	15 June 2025
Area 3	31 August 2024	30 November 2024	28 February 2025	31 May 2025

Where the Instalment Areas are defined geographically as follows:

A group of triangles with text

Description automatically generated

*Area 1*	*Area 2*	*Area 3*
Includes generally the Central City and the suburbs of St Albans, Merivale, Mairehau, Papanui, Riccarton, Addington, Spreydon, Sydenham, Beckenham, Opawa and Banks Peninsula.	Includes generally the suburbs of Shirley, New Brighton, Linwood, Woolston, Mt Pleasant, Sumner, Cashmere and Heathcote.	Includes generally the suburbs of Belfast, Redwood, Parklands, Harewood, Avonhead, Bishopdale, Ilam, Fendalton, Hornby, Templeton and Halswell.

23. Resolves that the excess water supply commercial targeted rate and the excess water supply residential targeted rate (together, “excess water charges”) have Due Dates and Penalty Dates based on the week in which amounts are invoiced, according to the following table:

24. Resolves to add the following penalties to unpaid rates:

a. A penalty of 10 per cent will be added to any portion of an instalment (for rates other than excess water charges) not paid on or by the due dates set out in paragraph 22 above, to be added on the following dates:

*Instalment*	1	2	3	4
Area 1	20 August 2024	21 November 2024	20 February 2025	20 May 2025
Area 2	17 September 2024	19 December 2024	20 March 2025	19 June 2025
Area 3	05 September 2024	05 December 2024	05 March 2025	06 June 2025

b. A penalty of 10 per cent will be added to any portion of excess water charges not paid on or by the due dates set out in paragraph 23 above, to be added on the Penalty Dates set out in paragraph 23.

c. For all rates, an additional penalty of 10 per cent will be added on 01 October 2024 to any rates assessed, and penalties added, before 01 July 2024 and which remain unpaid on 01 October 2024.

d. For all rates, a further penalty of 10 per cent will be added if any rates to which a penalty has been added under (c) above remain unpaid on 01 April 2025.

25. In relation to the disposal of Council properties:

a. Declares the properties in the attached list (Attachment Q), as consulted upon in the draft Long Term Plan 2024-34, are surplus to requirements and delegates to the Chief Executive the authority to initiate their disposal including determining the method of disposal (per second table of the attachment, “Other Properties”); and

b. Commences formal processes to dispose of the properties listed in the first table of Attachment Q (“Properties identified as either reserve or the land subject to section 138 of the Local Government Act 2002”).

Mayor/Deputy Mayor Carried

Councillor Johanson requested for his vote against Resolutions 21(a), 21(i), 21(l), 25(a) and 25(b) be recorded.

Councillor Templeton requested for her vote against Resolution 21(i) be recorded.

3.8 Resumption of Standing Orders

Council Resolved CLP/2024/00138

That the Standing Orders set aside above, be resumed.

Mayor/Deputy Mayor Carried

Karakia Whakamutunga: The Mayor and all Councillors.

Meeting concluded at 11.09am.

CONFIRMED THIS 7^TH DAY OF AUGUST 2024

Mayor Phil Mauger

Chairperson

Karakia Tīmatanga: All Councillors

The agenda was dealt with in the following order.

The Mayor spoke to acknowledge the recent passing and contributions of former Christchurch City Councillor and Community Board Member, Oscar Alpers and Christchurch City Council Manager Regional Parks, Kay Holder. Following these remarks, the meeting held a moments’ silence in memory of both individuals.

1. Apologies Ngā Whakapāha

Council Resolved CNCL/2024/00080

That the apology received from Councillor Gough for partial absence be accepted.

Councillor Peters/Mayor Carried

2. Declarations of Interest Ngā Whakapuaki Aronga

There were no declarations of interest recorded.

Secretarial Note: Consistent with Standing Order 6.8, Item 13 – Elected Member Allowances and Expenses Policy and Item 14 – Elected Members Professional Development were withdrawn from the Agenda.

3. Public Participation Te Huinga Tūmatanui

3.1 Public Forum Te Huinga Whānui

Councillor Gough joined the meeting via audio/visual link at 9.36am during consideration of Item 3.1.

3.1.1

Youth and Cultural Development

Red Ngaia-Setu, Jared Keil, and Daniel Mataki spoke on behalf of Youth and Cultural Development (YCD) regarding the Youth Safety Project that has been supported by the Council’s Better Off funding and provided an update on the group’s May launch at the Bus Exchange.

Attachments

a Youth and Cultural Development - Presentation to Council

3.1.2

Robina Dobbie

Robina Dobbie spoke regarding the Alpine Fault and sea-level rise.

Attachments

a Robina Dobbie - Presentation to Council

3.1.3

Michael Hempseed

This public forum presentation did not proceed.

3.2 Deputations by Appointment Ngā Huinga Whakaritenga

There were no deputations by appointment.

4. Presentation of Petitions Ngā Pākikitanga

There was no presentation of petitions.

5. Audit and Risk Management Committee Minutes - 8 February 2024

The meeting block resolved Minutes Items 5, 6, 7, 8 and 9.

Council Resolved CNCL/2024/00081

That the Council receives the Minutes from the Audit and Risk Management Committee meeting held 8 February 2024.

Councillor Coker/Mayor Carried

6. Health, Safety and Wellbeing Committee Minutes - 7 March 2024

Council Resolved CNCL/2024/00082

That the Council receives the Minutes from the Health, Safety and Wellbeing Committee meeting held 7 March 2024.

Councillor Coker/Mayor Carried

7. Council - Long Term Plan 2024 - 2034 Minutes - 2 May 2024

Council Resolved CNCL/2024/00083

That the Council confirms the Minutes from the Council - Long Term Plan 2024 - 2034 meeting held 2 May 2024.

Councillor Coker/Mayor Carried

8. Council Minutes - 5 June 2024

Council Resolved CNCL/2024/00084

That the Council confirms the Minutes from the Council meeting held 5 June 2024.

Councillor Coker/Mayor Carried

9. Council Minutes - 19 June 2024

Council Resolved CNCL/2024/00085

That the Council confirms the Minutes from the Council meeting held 19 June 2024.

Councillor Coker/Mayor Carried

Councillor Barber left the meeting at 9.59am and returned at 10.03am during consideration of Item 10.

Councillor MacDonald left the meeting at 10.10am and returned at 10.25am during consideration of Item 10.

10. Monthly Report from the Community Boards - June 2024
	Callum Ward, Chairperson, joined the meeting for presentation of the Waihoro Spreydon-Cashmere-Heathcote Community Board area report. Marie Pollisco, Chairperson, and Bailey Peterson, Community Governance Manager, joined the meeting for presentation of the Waipuna Halswell-Hornby-Riccarton Community Board area report. Paul McMahon, Chairperson, joined the meeting for presentation of the Waitai Coastal-Burwood-Linwood Community Board area report. Lyn Leslie, Chairperson, and Penelope Goldstone, Community Governance Manager, joined the meeting for presentation of the Te Pātaka o Rākaihautū Banks Peninsula Community Board area report. Jason Middlemiss, Chairperson, and Bridget Williams, Deputy Chairperson, joined the meeting for presentation of the Waimāero Fendalton-Waimairi-Harewood Community Board area report. Emma Norrish, Chairperson and Emma Pavey, Community Governance Manager, joined the meeting for presentation of the Waipapa Papanui-Innes-Central Community Board area report.
	Council Resolved CNCL/2024/00086 Officer recommendation accepted without change That the Council: 1. Receives the information in the Monthly Report from the Community Boards - June 2024 Report. Mayor/Councillor Fields Carried
	Attachments a Waihoro Spreydon-Cashmere-Heathcote Community Board - Presentation to Council b Waipuna Halswell-Hornby-Riccarton Community Board - Presentation to Council c Waitai Coastal-Burwood-Linwood Community Board - Presentation to Council d Te Pātaka o Rākaihautū Banks Peninsula Community Board - Presentation to Council e Waimāero Fendalton-Waimairi-Harewood Community Board - Presentation to Council f Waipapa Papanui-Innes-Central Community Board - Presentation to Council

The meeting adjourned at 10.25am and reconvened at 10.51am.

Councillor Barber left the meeting at 11.24am and returned at 11.26am during consideration of Item 11.

Councillor McLellan left the meeting at 12.03pm and returned at 12.16pm during consideration of Item 11.

Councillor MacDonald left the meeting at 12.08pm during consideration of Item 11.

Councillor Gough left the meeting via audio / video link at 12.18pm during consideration of Item 11.

11. Land Transport Rule: Setting of Speed Limits Rule 2024 Consultation: Draft Council Submission
	Council Officers Lynette Ellis, Jane Cameron, and Stephen Wright joined the table to present Item 11 and answer questions from elected members. During questions, Councillor Templeton Moved and Councillor Harrison-Hunt Seconded Officer Recommendations 1 - 3. As questions continued, elected members requested minor changes to various submission points. In consideration of these requests, the Mover and Seconder agreed to progress with Officer Recommendation 4 and delegate authority to approve further changes to a subset of elected members (refer Resolution 3). At the conclusion of debate, the meeting voted and the Motion as amended was declared carried.
	Officer Recommendations That the Council: 1. Receives the information in the Land Transport Rule: Setting of Speed Limits Rule 2024 Consultation: Draft Council Submission Report. 2. Notes that the decision in this report is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy. 3. Approves lodging the attached submission on the Land Transport Rule: Setting of Speed Limits Rule 2024 with Te Manatū Waka - Ministry of Transport. Or 4. Delegates authority to (insert named Councillors) to approve any further changes to the draft Council’s submission on Land Transport Rule: Setting of Speed Limits Rule 2024 before the 11 July 2024 deadline.
	Council Resolved CNCL/2024/00087 That the Council: 1. Receives the information in the Land Transport Rule: Setting of Speed Limits Rule 2024 Consultation: Draft Council Submission Report. 2. Notes that the decision in this report is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy. 3. Delegates authority to Councillors Harrison-Hunt, Henstock, MacDonald, Templeton and Scandrett to approve any further minor changes to the draft Council’s submission on Land Transport Rule: Setting of Speed Limits Rule 2024 before the 11 July 2024 deadline. Councillor Templeton/Councillor Harrison-Hunt Carried

12. Events and Festivals Sponsorship Fund

Council Resolved CNCL/2024/00088

Officer recommendations accepted without change

That the Council:

1. Receives the information in the Events and Festivals Sponsorship Fund Report.

2. Notes that the decision in this report is assessed as low significance due to the relatively low impact on the community and low number of people affected by the decision.

3. Approves carrying forward the $15,000 remaining in the Events Discretionary Response Fund for inclusion in the 2024/25 Events and Festivals Fund to be allocated.

4. Approves the establishment of a 2024/25 Events and Festivals Discretionary Response Fund as per the eligibility criteria attached to this report (Attachment F).

5. Delegates to the Head Recreation Sports and Events authority to approve grants from the Events and Festivals Discretionary Response Fund of up to $15,000 in accordance with the eligibility of the fund.

6. Approves the allocation of the Events and Festivals Sponsorship Fund for the 2024/25 financial year as detailed in the Events and Festivals Sponsorship Fund Evaluation attached to this report (Attachment A) and as follows:

Ref No.	Event	Funding Request	Officer Recommendation
1	VIP Frames & Trusses Christmas Show Parade 2024	Year 1 - $70,000 Year 2 - $70,000 Year 3 - $70,000	Decline due to the LTP funding of $125,000 per annum for 3 years.
2	Orton Bradley Park Spring Fair	$8,000	$8,000
3	Fire on High	$42,650	Decline
4	Smash Palace Bike Show	$5,000	Decline
5	World Rivers Day	$5,000	Decline
6	Duvauchelle A&P Show	$5,000	Decline
7	Coca Cola Christmas in the Park	Year 1 – already funded Year 2 - $65,000 Year 3 - $70,000	Withdrawn
8	Open Christchurch	$35,000	$20,000
9	WORD Christchurch Festival 2025	$45,000	$40,000
10	Tuhono Kapa Haka Festival	$24,730	$20,000
11	Matariki Festival 2025 – 27 (Arts Centre)	Year 1 - $10,000 Year 2 - $11,500 Year 3 - $13,000	Year 1 – Decline due to LTP funding of programs and events. Year 2 - Decline Year 3 - Decline
12	Port Noise	$34,091	$15,000
13	Ōtautahi Tiny Performance Festival 2024 (Tiny Fest)	$35,395	Decline
14	Whānua Mārama: New Zealand International Film Festival	Year 1 - $20,000 Year 2 - $22,000 Year 3 - $25,000	Year 1 - $10,000 Year 2 - Decline Year 3 - Decline
15	19^th Annual Show Me Shorts Film Festival	$7,895	$7,895
16	Asian Arts Festival (East Universal Arts Festival)	Year 1 - $54,500 Year 2 - $56,250 Year 3 - $58,430	Year 1 - $7,500 Year 2 - $7,500 Year 3 - $7,500
17	Waitangi Weekend Museum Fun Day	$16,250	$5,000
18	Christchurch Schools’ Music Festival	$63,000	$17,000
19	The Third Session New Zealand “Golden Ribbon’ Youth Music Festival	$20,150	Decline
20	Triveni	$50,179	Decline
21	Canterbury Youth Theatre Presents ‘A Midsummer Night’s Dream’ by William Shakespeare	$12,000	Withdrawn
22	Under Milk Wood bu Dylan Thomas	$11,710	Withdrawn
23	Happy Chinese New Year Festival	$100,000	$65,000
24	ISCC Diwali	$30,000	$20,000
25	Canterbury Polyfest 2025	$50,000	$20,000
26	Akaroa French Festival 2025	Year 1 - nil Year 2 - $114,000 Year 3 - nil	Year 1 - nil Year 2 – Decline due to the LTP decision to underwrite $100k from the Events Eco System Funding. Year 3 - nil
27	Foodie Street Food Alley	$40,000	$18,000
28	2025 Philippines Day	$7,500	$7,500
29	Korea Day	$5,000	$5,000
30	Japan Fiesta EX	Year 1 - $7,825 Year 2 - $8,274 Year 3 - $8,693	Year 1 - $7,825 Year 2 - $5,000 Year 3 - $5,000
31	Chocolatte International Foods Festival	$5,000	Decline
32	Foodies Street Food Latino	$35,000	Decline
33	Diwali	$10,000	Decline
34	2024 Christchurch Martial Arts Exhibition & Shalin Kung Fu Performance	$12,500	Withdrawn
35	Slaprea, A Food Festival For Good	$35,000	Withdrawn
36	Christchurch Marathon	Year 1 - $100,000 Year 2 - $100,000 Year 3 - $100,000	Year 1 - $40,000 Year 2 - $35,000 Year 3 - $30,000
37	The Single Fin Mingle	Year 1 - $60,000 Year 2 - $60,000 Year 3 - $60,000	Year 1 - $20,000 Year 2 - $20,000 Year 3 - $15,000
38	South Island Colgate Games	$20,000	$12,000
39	Aotearoa Ultra Marathon	$10,000	Decline
40	Bowls New Zealand National Fours and Mixed Pairs tournaments	$17,600	Decline
41	Shine for a Cure	$15,437	Decline
42	Coast to Coast	Year 1 - $20,000 Year 2 - $20,000 Year 3 - $20,000	Year 1 - Decline Year 2 - Decline Year 3 - Decline
43	Waterloo Street Sprints	$100,000	Withdrawn
44	Autumn Glory of Canterbury Rhythmic Gymnastics Competition	$3,000	Withdrawn
45	Christchurch International Cup	$5,000	Withdrawn
46	Two Minds Festival	$70,000	$10,000
47	Christchurch Brick Show 2024	$15,000	$6,565
48	Illuminate Light & Sound Experience	Year 1 - $30,000 Year 2 - $25,000 Year 3 - $20,000	Year 1 - Decline Year 2 - Decline Year 3 - Decline
49	New Zealand Hair Awards	$30,000	Decline

Mayor/Councillor Peters Carried

13. Elected Member Allowances and Expenses Policy

Consistent with Standing Order 6.8, this Item was withdrawn from the Agenda by the Chairperson.

14. Elected Members Professional Development

Consistent with Standing Order 6.8, this Item was withdrawn from the Agenda by the Chairperson.

Councillor Moore left the meeting at 12.33pm and returned at 12.36pm during consideration of Item 15.

15. Protected Disclosures Policy

Council Resolved CNCL/2024/00089

Officer recommendations accepted without change

That the Council:

1. Receives the information in the Protected Disclosures Policy Report.

2. Notes that the decision in this report is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3. Receives and approves the updated Protected Disclosures Policy for adoption (Attachment A to this report).

Mayor/Councillor Donovan Carried

Councillor Barber left the meeting at 12.36pm and returned at 12.38pm during consideration of Item 16.

Councillor Henstock left the meeting at 12.48pm and returned at 12.51pm during consideration of Item 16.

Council McLellan left the meeting at 12.57pm and returned at 12.59pm during consideration of Item 16.

16. Draft Canterbury Climate Partnership Plan 2024

Council Resolved CNCL/2024/00090

Officer recommendations accepted without change

That the Council:

1. Receives the information in the Draft Canterbury Climate Partnership Plan 2024 Report.

2. Endorses the Draft Canterbury Climate Partnership Plan for adoption and implementation by the Canterbury Mayoral Forum (Attachment A to this report).

3. Notes the decision in this report is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

Mayor/Councillor Templeton Carried

Councillor Johanson requested his vote against the resolution be recorded.

17. Community (Social) Housing Update Report

Council Resolved CNCL/2024/00091

Officer recommendation accepted without change

That the Council:

1. Receives the information in the Community (Social) Housing Update Report Report.

Mayor/Councillor Templeton Carried

Attachments

a Community (Social) Housing - Presentation to Council

The meeting adjourned at 1.11pm and reconvened at 2.19pm. Councillors Coker, Fields and Johanson were not present at this time. Councillor MacDonald returned to the meeting at this time.

Councillor Barber left the meeting 2.25pm during consideration of Item 18.

18. Climate Change Portfolio Lead Report
	Climate Change Portfolio Holder Councillor Templeton presented her report and tabled an updated Recommendation 6 which included a proviso related to the Council’s support of gross emissions reduction over carbon offsetting (refer to italicised text in Resolution 6) and answered questions from elected members. In response to questions from elected members regarding prior Officer Advice provided in relation to Recommendation 6, Council Officers David Griffiths and Tony Moore joined the table to answer those questions. With the agreement of the Portfolio Holder, Recommendation 6 was further amended to reflect the Portfolio Holder’s recommendation that individual Councillors sign the Climate Liberation Aotearoa letter. The Motion was then Moved by Councillor Templeton and Seconded by Councillor McLellan. At the conclusion of debate, the meeting voted on the Motion which was declared carried.
	Councillor Templeton’s Recommendations That the Council: 1. Receives the information in the Climate Change Portfolio Report. 2. Receives the 14 March and 13 June 2024 Notes from the Coastal Hazards Working Group (Attachments A and B to this report). 3. Requests that staff provide advice on including a deliberative forum as part of the engagement on the Christchurch Transport Plan. 4. Requests that staff provide advice on using a deliberative forum to help inform the Terms of Use for the Climate Adaptation Fund. 5. Requests a Council workshop on the climate related risks and opportunities we have as an organisation and the mitigations planned. 6. Signs the open letter from Climate Liberation Aotearoa, as proposed in their deputation to Council on 15 May 2024, noting it is aligned with the Council’s submission to the Climate Change Commission (Attachment C to this report). a. Notes the memo sent to Councillors on 14 June 2024 included in Attachment D to this report. 7. Writes to Climate Change Minister Simon Watts requesting that Councils are involved in the early stages of the new adaptation planning work, as it is councils who will be implementing many of the policies on the ground with our communities.
	Council Resolved CNCL/2024/00092 That the Council: 1. Receives the information in the Climate Change Portfolio Report. 2. Receives the 14 March and 13 June 2024 Notes from the Coastal Hazards Working Group (Attachments A and B to this report). 3. Requests that staff provide advice on including a deliberative forum as part of the engagement on the Christchurch Transport Plan. 4. Requests that staff provide advice on using a deliberative forum to help inform the Terms of Use for the Climate Adaptation Fund. 5. Requests a Council workshop on the climate related risks and opportunities we have as an organisation and the mitigations planned. 6. Notes the recommendation of the Climate Change Portfolio Holder that individual Councillors sign the open letter from Climate Liberation Aotearoa, as proposed in their deputation to Council on 15 May 2024, with the proviso that the Council supports gross emissions reduction over carbon offsetting, with offsetting only used for difficult to abate emissions. a. Notes it is aligned with the Council’s submission to the Climate Change Commission (Attachment C to this report). b. Notes the memo sent to Councillors on 14 June 2024 included in Attachment D to this report. 7. Writes to Climate Change Minister Simon Watts requesting that Councils are involved in the early stages of the new adaptation planning work, as it is councils who will be implementing many of the policies on the ground with our communities. Councillor Templeton/Councillor McLellan Carried

19. Mayor's Monthly Report

Council Resolved CNCL/2024/00093

The Mayor’s recommendations accepted without change

That the Council:

1. Receives and notes the information in the Mayor’s Monthly report.

2. Reappoints Councillor Coker as Community Representative to the Christchurch Primary Care Services Board for a further term of three years commencing 1 July 2024.

3. Requests the Chief Executive investigate and report back on any options available to Council to work in Partnership with the New Zealand Police to reduce anti-social behaviour associated with some people begging, including the use of by-laws.

Mayor/Councillor Donovan Carried

20. Resolution to Exclude the Public Te whakataunga kaupare hunga tūmatanui

Council Resolved CNCL/2024/00094

That at 2.56pm the resolution to exclude the public set out on pages 289 to 291 of the agenda be adopted.

Councillor Peters/Councillor Moore Carried

The public were re-admitted to the meeting at 3.04pm.

Karakia Whakamutunga: All Councillors

Meeting concluded at 3.05pm.

CONFIRMED THIS 7^th DAY OF AUGUST 2024.

Mayor Phil Mauger

Chairperson

13. Final Instalment of Cathedral Reinstatement Grant
Reference Te Tohutoro:	24/1200981
Responsible Officer(s) Te Pou Matua:	Matthew Pratt, Community Facilities & Activation Manager
Accountable ELT Member Pouwhakarae:	Bede Carran, General Manager Finance, Risk & Performance / Chief Financial Officer

1. Purpose and Origin of the Report Te Pūtake Pūrongo

1.1 The purpose of this report is to provide Council with an update regarding the release of the final instalment of a $10 million grant, to Christ Church Cathedral Reinstatement Limited. The grant is to be applied towards the capital cost of reinstatement of the Cathedral. The first instalment of the grant, a total of $3 million, was released and paid in December 2023, the final instalment of the grant is for $7 million and will be released in August 2024.

2. Officer Recommendations Ngā Tūtohu

That the Council:

1. Receives the information in the Final Instalment of Cathedral Reinstatement Grant Report.

2. Notes that the decision in this report is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3. Notes that staff will release the final instalment of a grant to Christ Church Cathedral Reinstatement Limited, to be applied towards the capital cost of reinstatement of the Cathedral.

3. Executive Summary Te Whakarāpopoto Matua

3.1 In 2017, the Council resolved to provide a grant of $10 million, to the Christ Church Cathedral Reinstatement Limited (CCRL), the funds to be applied towards the capital cost of reinstatement of the Cathedral.

3.2 The agreement to support the project recognised the significance of the Cathedral to the city and its heritage significance as an icon of the city.

3.3 In December 2023, a Funding Agreement was signed by Christchurch City Council (CCC) and CCRL. Following this, the first instalment of the grant ($3 million) was paid to CCRL.

3.4 The Funding Agreement provides for a final instalment of the grant ($7 million) to be paid to CCRL in August 2024, subject to satisfactory project progress and satisfactory project reporting requirements.

3.5 To date, CCRL has met all conditions of the funding agreement. Satisfactory progress is being made on the project and all reporting requirements have been met.

3.6 On 16 July 2024, CCRL submitted a ‘Capital Construction Works Report’ to Council staff (Attachment A). The report provided an update on the planned capital works and to provide assurance to the Council that the funds will be applied to the Cathedral Project in accordance with the Funding Agreement. The Report is to support the request for the payment of the remaining $7 million instalment of the $10 million grant.

3.7 In the report, CCRL forecast the remaining funds will be used by the end of Quarter One, 2025 (calendar year), and confirm that the entirety of the forecasted funds will be applied to construction works on the site.

3.8 Additionally, CCRL has confirmed that payment of the remaining grant will be used to continue construction works (predominately strengthening of the superstructure), and that all funds are being applied to the project in accordance with the Funding Agreement between Christchurch City Council and CCRL.

4. Background/Context Te Horopaki

4.1 At its meeting on 30 June 2017, the Council resolved (CNCL/2017/00149):

That the Council:

1. In response to a request from the Crown – and recognising the heritage and civic value of the Christ Church Cathedral – approves in principle the following support for the reinstatement of the Christ Church Cathedral:

a. A grant of $10 million (spread over the period of the reinstatement) towards the capital cost of reinstatement, to be made available once other sources of Crown and Church funding have been applied to the reinstatement project.

2. Resolves that the Council’s approval is subject to:

a. The Anglican Synod deciding to reinstate the Christ Church Cathedral; and

b. The Crown and other contributors confirming their financial commitment to the reinstatement; and

c. Public consultation and, depending on the outcome and a final decision by Council, the Council’s contribution being provided for in its 2018-28 Long Term Plan.

3. Notes that should the fundraising exceed the amount required for the reinstatement of the Christ Church Cathedral the Council contribution will be adjusted accordingly.

4. Considers as part of the 2018-2028 Long Term Plan process whether the Council contributes operating funding to support the broader cathedral visitor experience.

5. Notes that the Chief Executive may exercise her authority to consider and provide in kind support for the Christ Church Cathedral reinstatement project as appropriate.

6. Approves consultation being undertaken by special consultative procedure as soon as practicable after the Synod’s decision is known.

4.2 The reinstatement project commenced in 2018. At regular intervals CCRL has provided updates to the Council regarding progress and the likely timing of payment for the first instalment of the Council contribution.

4.3 In December 2023, a Funding Agreement was signed by the Council and CCRL. The Funding Agreement required that CCRL:

1. Provide quarterly updates on progress as the funds are applied to the capital cost of the reinstatement, beginning 30 March 2024 until the funds are fully expended.

2. Apply granted funds to the capital cost (construction) of reinstatement.

3. Discuss and agree, with Council staff, any alteration to the use of the funding outside of the Council resolution and funding agreement, or funding may be required to be returned.

4. Confirm that the Crown and other contributors have now confirmed their financial commitment to the reinstatement.

5. Confirm that sources of Crown and Church funding have been applied to the reinstatement project as per the (Council) Resolution.

6. Communicate to Council staff, should fundraising for the project exceed the amount required for the reinstatement of the Christ Church Cathedral, for the Council contribution to be adjusted or returned accordingly.

4.4 On the 22 December 2023, the first tranche of $3 million of the $10 million grant was paid to CCRL.

4.5 Two progress reports have been received to date. Both reports confirm that CCRL has met its obligations as per the Funding Agreement. The reports confirm that funds received from Council have been applied to the capital cost of reinstatement and that there is no alteration to the use of funding.

4.6 In addition, the first progress report (1 March 2024) confirmed that:

· The Crown and other contributors have now confirmed their financial commitment to the reinstatement.

· Sources of Crown and Church funding have been applied to the reinstatement project as per the (Council) Resolution.

4.7 On 16 July 2024, CCRL submitted a ‘Capital Construction Works Report’ to CCC staff (this report is attached as Attachment A: 24 07 16 CCRL Capital Construction Works Report for CCC). The report requests payment of the final $7 million instalment of the $10 million grant.

4.8 CCRL has confirmed that payment of the remaining grant will be used to continue construction works (predominately strengthening of the superstructure). It is forecast to be applied to construction no later than end of Quarter 1 2025.

4.9 CCRL has confirmed that all funds are being applied to the project in accordance with the Funding Agreement between CCC and CCRL. Future funds spent on the capital works add to the permanent strengthening of the future building or contribute to the actual strengthening of the existing structure, as per the current building consent.

4.10 The Funding Agreement between Council and CCRL provides for a final instalment of the grant ($7 million) to be paid in August 2024, subject to satisfactory project progress and satisfactory project reporting requirements.

4.11 To date, CCRL has met all conditions of the funding agreement. Satisfactory progress is being made on the project and all reporting requirements have been met.

4.12 The Council requested, following consideration in the 2024 - 34 Long term Plan process, that staff engage with CCRL and report back to the Council at regular intervals.

4.13 This report provides an opportunity to report back to the Council on the planned capital expenditure of CCRL regarding the reinstatement of the Cathedral. It confirms payment of the final instalment of a grant to Christ Church Cathedral Reinstatement Limited, towards the capital cost of reinstatement of the Cathedral.

Options Considered Ngā Kōwhiringa Whaiwhakaaro

4.14 The following reasonably practicable options were considered and assessed by staff:

4.14.1 Release payment of the balance of the grant.

4.14.2 Do not release payment of the balance of the grant.

4.14.3 Defer payment of the balance of the grant.

Options Descriptions Ngā Kōwhiringa

4.15 Preferred Option: Release payment of the balance of the grant.

4.15.1 Option Description: This option sees the release of the balance of the grant, as per the Council resolution of 2017 and Funding Agreement of December 2023.

4.15.2 Option Advantages

· The grant for Cathedral reinstatement was treated as a capital grant and formed part of the Council borrowing.

· The grant has been rated for, the rate is being collected (as the Special Heritage (Cathedral) Targeted Rate, $6.52 per separately used or inhabited part of a rating unit for the period 2018 - 2028), and the grant, if released, would be applied to the purpose for which the rate is collected.

· CCRL has met all conditions of their funding agreement. Staff consider that satisfactory progress is being made on the project and all reporting requirements have been met.

· Payment of the grant will be applied, as per the Council’s resolution. Payment of the grant will contribute towards the permanent strengthening of the future building, and most immediately, it will contribute to the actual strengthening of the existing structure, contributing directly to heritage fabric protection.

· CCRL has acted in good faith, contractors and subcontractors are in place and able to continue to progress the reinstatement of the superstructure. Release of the grant would continue the momentum of the project.

4.15.3 Option Disadvantages

· Council would be departing from the terms of the agreement notwithstanding that CCRL has met the conditions of the agreement.

4.16 Do not release payment of the balance of the grant.

4.16.1 Option Description: This option would see balance of the grant retained by the Council.

4.16.2 Option Advantages

· The Council would retain $7 million.

4.16.3 Option Disadvantages

· The $10 million contribution for Cathedral reinstatement was treated as a capital grant and has formed part of Council’s borrowing requirements. It has been specifically rated for and the rate is being collected. At present, the Council has no way of repurposing the rated for funds, nor does Council have a means to repay the collected rates to those who have paid.

· Reinstatement works would cease, and the Cathedral structure would (almost certainly) remain in its current condition for an extended period.

· The Cathedral superstructure strengthening would stall. A partially complete Cathedral structure would remain susceptible to further seismic damage.

· CCRL has met all conditions of their funding agreement. Staff consider that satisfactory progress is being made on the project and all reporting requirements have been met. The Funding Agreement and Council resolution of 2017 do not contemplate nor provide a basis to not approve the balance of the grant.

· Risk of adverse public perception, as all other contributors (Central Government, Anglican Church and donors) have honoured their contribution to the project.

4.17 Defer payment of the balance of the grant.

4.17.1 Option Description: This option would see payment of the balance of the grant deferred to a future date.

4.17.2 Option Advantages

· There would be more certainty regarding future funding for the project given the funding shortfall that currently exists.

4.17.3 Option Disadvantages

· Reinstatement works would cease. The Cathedral structure would remain in its current condition.

· The Cathedral superstructure would remain unstrengthened and susceptible to further seismic damage.

· Project momentum is lost, this includes the loss of skilled subcontractors (such as stonemasons).

· Future philanthropic donors will be much less likely to provide funding to support completion, making external fund raising much more difficult.

· Costs to reinstate the Cathedral would increase, every day delayed has a multiplying effect on the total cost of the project.

· The Funding Agreement between CCRL and CCC provides for payment of the final instalment of the grant in August 2024. CCRL has met the conditions of the funding agreement. Staff consider that satisfactory progress is being made on the project and all reporting requirements have been met. The Funding Agreement and Council resolution of 2017 do not provide a basis to not release the balance of the grant.

· Other contributors (Central Government, Anglican Church and donors) have honoured, in good faith, their contributions to the project and would reasonably expect Council to do the same.

Analysis Criteria Ngā Paearu Wetekina

4.18 The Council’s resolution of 2017 and the Funding Agreement between CCC and CCRL have been used as criteria for analysis of options.

5. Financial Implications Ngā Hīraunga Rauemi

Capex Ngā Utu Whakahaere

5.1 The grant towards Cathedral reinstatement was treated as a capital grant and therefore formed part of the Council borrowing. The grant has been specifically rated for, over a period of 10 years commencing in 2018 through to 2028 and it continues to be collected ($6.85 per year per separately used or inhabited rating unit).

	Release grant - recommended option	Option 2 – Decline to release payment	Option 3 – Defer payment of grant
Cost to Implement	$7 million	$0	$7 million
Maintenance/Ongoing Costs	$0	$0	$0
Funding Source	Rates	Not required	Rates
Funding Availability	Provided for in LTP	Provided for in LTP	Provided for in LTP
Impact on Rates	$0	$0	$0

Opex Ngā Utu Whakahaere

5.2 Staff will arrange for payment of the final instalment of the grant, there will be no additional operational cost.

5.3 If Option 2 were progressed, there would be additional operational costs to the Council. These costs would be generated as staff consider and recommend a means to utilise the collected rates. Presently, the Council has no way of repurposing the rated for funds, nor does Council have a means to repay to the collected rates.

5.4 If Option 3 were progressed, there would be additional operational costs to the Council. These costs would be generated through additional meetings between staff at CCC and CCRL, future workshops with the Council to provide project progress updates and the cost of writing a future report regarding the deferment of the grant.

6. Considerations Ngā Whai Whakaaro

Risks and Mitigations Ngā Mōrearea me ngā Whakamātautau

6.1 Staff have considered the risk that the granted funds will not be used towards the purpose for which the funds are granted.

6.2 This risk is mitigated by staff receiving regular reports including the latest report which outlines the progress of the project and the use to which the funds will be put. Staff also note that there is strong governance around the project with a qualified and competent project team who provide regular reporting to the governing body of the reinstatement project. The profile and nature of the project also helps to mitigate against the use of the grant contrary to the purpose for which it is made.

6.3 In addition, the Funding Agreement between CCRL and CCC requires regular progress reports and CCRL has provided a future forecast which provides detail of how future funds will be allocated.

6.4 There is a risk that the granted funds will not allow for the completion of the Cathedral reinstatement project.

6.5 The Council’s resolution of 2017 did not require that the grant of $10 million be used for the completion of the reinstatement project, rather that it be used: “…towards the capital cost of reinstatement, to be made available once other sources of Crown and Church funding have been applied to the reinstatement project.”

6.6 The Funding Agreement between CCRL and CCC does not require that funds are used for the completion of the reinstatement project, rather that: “…funds are applied to the capital cost of the reinstatement, beginning 30 March 2024 until the funds are fully expended.”

6.7 There is a risk that ratepayers may challenge the Council if the activity that they have been specifically rated for (i.e. Cathedral reinstatement), does not continue and if the collected rate is used for a different purpose.

6.8 It is noted that the Council has ‘good faith’ obligations to consider.

Legal Considerations Ngā Hīraunga ā-Ture

6.9 Statutory and/or delegated authority to undertake proposals in the report:

6.9.1 Staff have delegation to approve and pay the final instalment of the grant and have made the decision under that delegation. Given the public interest in the Christ Church Cathedral Restoration project staff have initiated this noting report to provide an update.

6.10 Other Legal Implications:

6.10.1 Legal Services has reviewed the terms of the Funding Agreement between the Council and CCRL and has confirmed that, based on the information presented in this report, CCRL has complied with its obligations under the Funding Agreement.

6.10.2 Provided that Council staff are satisfied with the project’s progress and the receipt of funding accountability, the remaining funds are to be paid to CCRL. Declining to release the remaining funds could leave the Council open to challenge by CCRL, or another interested party, based on the terms of the Funding Agreement. Legal Services has not offered any opinion on the likelihood of the success or otherwise of any such challenge.

Strategy and Policy Considerations Te Whai Kaupapa here

6.11 The required decision:

6.11.1 Aligns with the Christchurch City Council’s Strategic Framework. The decision to make a grant towards the capital cost of reinstatement of the Cathedral was made by the Council in 2017. The decision by staff to release the funds is made pursuant to that resolution, and this report provides Council and the community with visibility of this payment.

6.11.2 Is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy, acknowledging there is significant public interest in the decision. The level of significance was determined by the Council’s 2017 decision to provide a grant towards the reinstatement of the Cathedral. The decision by staff relates to the payment of the final instalment of the grant.

6.11.3 Is consistent with the Council’s Plans and Policies.

6.12 This report supports the Council's Long Term Plan (2024 - 2034):

6.13 Communities & Citizens

6.13.1 Activity: Community Development and Facilities

· Level of Service: 2.3.1.1 Provide and manage funding for initiatives that facilitate resilient and active communities owning their own future - 100% of funding assessments detail rationale and demonstrate benefits aligned to Council’s strategic priorities, and where appropriate, Community Board Plans

Community Impacts and Views Ngā Mariu ā-Hāpori

6.14 The decision to provide a grant towards the reinstatement of the Cathedral was made by the Council in 2017 following consultation with the community.

Impact on Mana Whenua Ngā Whai Take Mana Whenua

6.15 The decision does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Mana Whenua, their culture, and traditions.

6.16 The decision to provide a grant towards the reinstatement of the Cathedral was made by the Council in 2017. The decision sought in this report relates to the payment of the final instalment of the grant.

Climate Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi

6.17 The proposals in this report are unlikely to contribute significantly to adaptation to the impacts of climate change or emissions reductions.

7. Next Steps Ngā Mahinga ā-muri

7.1 Staff will arrange for the payment to made.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	24 07 16 CCRL Capital Construction Works Report for CCC	24/1257219	237

In addition to the attached documents, the following background information is available:

Document Name – Location / File Link

Not applicable

Signatories Ngā Kaiwaitohu

Author	Matthew Pratt - Community Facilites & Activation Manager
Approved By	Bede Carran - General Manager Finance, Risk & Performance / Chief Financial Officer

14. Hearings Panel Report to the Council on the Pages Road Bridge Renewal Project
Reference Te Tohutoro:	24/882086
Responsible Officer(s) Te Pou Matua:	Councillor Celeste Donovan, Hearings Panel Chairperson
Accountable ELT Member Pouwhakarae:	Helen White, General Counsel / Head of Legal & Democratic Services

1. Purpose and Origin of the Report Te Pūtake Pūrongo

1.1 The purpose of this report is to present to the Council the Hearings Panel recommendations following the consultation and hearings process on the Pages Road Bridge Renewal Project.

1.2 The Hearings Panel has no decision-making powers but, in accordance with its delegation, has considered the written and verbal submissions received on the proposal and is now making recommendations to the Council.

1.3 The Council can accept or reject those recommendations as it sees fit bearing in mind that the Local Government Act 2002 s.82(1)(e) requires that “the views presented to the local authority should be received by the local authority with an open mind and should be given by the local authority, in making a decision, due consideration.”

1.4 The Council, as the final decision-maker, should put itself in a good a position as the Hearings Panel having heard all the parties. It can do so by considering:

1.4.1 All written submissions (in the Volume of Submissions attached to the Hearings Agenda)

1.4.2 The summary of submissions report to the Hearing Panel (included in the Hearings Agenda)

1.4.3 This report, which includes a high-level summary of the written and verbal submissions that were presented to the Hearings Panel and summarises the considerations and deliberations.

1.4.4 Additional information supplied to the Panel during the Hearings process (attached to the Hearing Minutes)

1.5 The Hearings Panel is recommending that the Council approves the proposed scheme design for the Pages Road Bridge Renewal Project, as detailed in Attachment A. The Hearings Panel have provided additional recommendations to address and acknowledge some of the issues raised by submitters. There are also several matters that staff will actively investigate during the detailed design process. The Hearings Panel recommended items and items for investigation are illustrated on the proposed scheme design as detailed in Attachment A.

2. Hearings Panel Recommendations Ngā Tūtohu o Te Tira Taute

That the Council:

1. Approves the staff recommended scheme design (Attachment A) and tree removal plan (Attachment B) for the Pages Road Bridge Renewal Project, which includes:

a. The installation of a new bridge structure over the Ōtākaro-Avon River and the removal of the existing Pages Road bridge;

b. The installation of a new signalised T-intersection at Pages Road, Hawke Street and Seaview Road intersection;

c. The Pages Road westbound carriageway lane change from one lane to two lanes;

d. No vehicle access (except maintenance vehicles) along Owles Terrace from Beresford Street to the Pages Road, Hawke Street and Seaview Road intersection;

e. No vehicle access (except maintenance vehicles) along New Brighton Road from Rawson Street to the Pages Road, Hawke Street and Seaview Road intersection;

f. No vehicle access (except maintenance vehicles) along Pratt Street from 19 Pratt Street to New Brighton Road;

g. Intersection modifications, including kerb build outs, as listed below:

i. Rawson Street and New Brighton Road intersection,

ii. Keyes Road, Rawson Street and Pratt Street intersection,

iii. Hardy Street and Owles Terrace intersection,

iv. Hardy Street and Collingwood Street intersection,

v. Hardy Street and Beresford Street intersection,

vi. Hardy Street and Seaview Road intersection,

vii. Owles Terrace and Beresford Street intersection;

h. The installation of a cul-de-sac on Pratt Street and Owles Terrace;

i. The minor relocation of one bus stop on Seaview Road;

j. Pedestrian refuge crossings on Pages Road, Hardy Street and Keyes Road;

k. The installation of time restricted parking on Rawson Street, Seaview Road, Hardy Street and Beresford Street;

l. The removal of parking, as detailed in Attachment A, except where changed in below resolutions items 2 and 3.

m. Other works, as listed below:

i. Midblock renewal works on Rawson Street, Pratt Street, Seaview Road, and Hardy Street,

ii. Renewal works on Hawke Street from the proposed new T-intersection to east of Keyes Road,

iii. Renewal works on Pages Road from the proposed new T-intersection to Anzac Drive,

iv. A new pocket park with landscaping and artwork elements on the site of the existing 5-leg roundabout

2. Approves the below Hearings Panel recommendations to be included in the staff recommended scheme design, as detailed in Attachment A:

a. Alternative Design Option J (1 Carpark added outside #134 Hawke Street) with time-limited parking on Hawke Street.

b. Alternative Design Option D (Inclusion of Separated Cycling Facilities on Seaview Road) for Seaview Road.

c. Alternative Design Option K (Carparks Adjacent to Red Zone beside #42 Rawson Street) for Rawson Street.

3. Requests staff investigate and report back to the Council during the detailed design phase on the following items to be included in the Council approved scheme design plan:

a. A location for a pedestrian refuge island on Hardy Street, taking into account any potential change for the entranceway to Nova Montessori School and to enable additional safety near the school.

b. Wider footpaths on Hardy Street to enable pedestrian egress in an emergency and improved day-to-day safety for Nova Montessori School.

c. Alternative Design Option I (5 Carparks in Red Zone by #140 Hawke Street) for Hawke Street.

4. Prioritises Section 3 of the Major Cycleway Route and endeavours to do the two projects in parallel, noting that budget would be needed in a future Long Term Plan or Annual Plan.

5. Recommends that the detailed traffic resolutions required to implement the Pages Road Bridge Renewal project, are brought back to the Council for approval at the end of the detailed design phase, prior to construction.

3. Background / Context Te Horopaki

3.1 The existing Pages Road Bridge was opened in 1931, connecting the city to the coastal suburb of New Brighton across the Ōtākaro/ Avon River. The bridge suffered significant damage in the 2010-2011 Christchurch earthquakes and currently operates at 15-20% of the New Building Standard (NBS), classing it as earthquake prone. A replacement bridge offers improved resilience to seismic events, increased capacity in emergency evacuations, and is at a higher level allowing for sea level rise and incorporating future stop banks along the Ōtākaro-Avon River.

3.2 It is proposed to replace the Pages Road Bridge with a new resilient bridge, as it is critical infrastructure for:

· Transport connectivity between New Brighton and the city.

· Emergency egress and access in the event of a natural disaster.

· The reliability of lifeline infrastructure for the New Brighton area.

· Walking and cycling access and connectivity.

3.3 In addition to the bridge, the approach roads are below standard and are proposed to be replaced. Pages Road has an undulating carriageway and kerbs creating drainage issues. The 5-leg roundabout immediately east of the bridge has vertical and horizontal geometric deficiencies and is inefficient in an emergency evacuation of the New Brighton area.

3.4 To replace the 5-leg roundabout, a signalised T-intersection is proposed at the Pages Road, Hawke Street and Seaview Road intersection. To enable the new intersection to be operational, safe and provide efficient evacuation in an emergency, it is proposed that Owles Terrace and New Brighton Road have no vehicle connection to the intersection.

3.5 In removing these connections, traffic must have an alternative route that is safe and with efficient traffic flow. It is therefore proposed to carry out intersection upgrades and street renewals along Hardy Street, Seaview Road, Rawson Street and Pratt Street to provide the connectivity.

3.6 With the removal of the existing roundabout, there is the opportunity to turn this area into a green space, named on the project as the “Pocket Park.” This would include a viewing platform over the river, seating, cycle stands, water fountain, landscaping, path connections along the river, and retaining the existing palm tree that is currently located on the roundabout.

3.7 A detailed summary of the staff recommended scheme design is available in the staff report provided to the Hearings Panel.

3.8 The Pages Road Bridge Renewal Project is seen as a priority for the Council. The Pages Road Bridge is a key lifeline route in and out of New Brighton. The project is of regional significance and is the Council's top ranked resilience project.

3.9 Following Council’s approval of the proposed scheme design, staff will commence the detailed design phase dependant on NZTA funding applications and direction from Council. This includes procurement, design, site investigations, land purchase and statutory approvals. Detailed design is currently planned for 2024-2025 and it is anticipated that construction will commence in 2026 to 2028, subject to the necessary approvals and funding.

4. Consultation Process and Submissions Te Tukanga Kōrerorero Ngā Tāpaetanga

4.1 Below is a summary of the early engagement, the public consultation and submissions received. Full detailed information of these items are in the Staff Report to the Hearings Panel (Refer to Item 5 Volume of Submissions of the Hearings Panel Agenda)

Early Engagement

4.2 On 2 May 2023, prior to public consultation, the Council and the Waitai Coastal-Burwood-Linwood Community Board received a joint project presentation outlining the project objectives, scheme design, early engagement and project costs.

4.3 In June and July 2023, early engagement was undertaken with key community groups, transport stakeholders, emergency services and directly affected residents and businesses.

Design Changes Resulting from Early Engagement

Request From	Design Item Changed
Beachcomber Dairy (corner of Rawson Street and New Brighton Road)	- The time restricted car parking on Rawson Street outside the Beachcomber Dairy was changed from P30 to P10. - Table area removed from the design outside Beachcomber Dairy to prevent public congregating (concerns of theft). - Low landscaping added to design on footpath outside Beachcomber Dairy to prevent vehicles parking on the footpath area (theft).
5 Owles Terrace	- New gravel path along the top of the stopbank included in the design to connect the pocket park to the existing track on the Owles Terrace stopbank to help separate pedestrians/cyclists following the river from the vehicles using the accessway to 5 Owles Terrace.
Spokes	- Cycling markings and access across the intersection of New Brighton Road and Rawson Street (by Beachcomber Dairy). - On road cycling space at Hardy Street build outs.
Owner of retail unit at 175 Seaview Road – design changed post public consultation	- Time restricted car park outside 175 Seaview Road changed from P30 to P60. - Three carparks outside 171 Seaview Road (Kidsfirst Kindergarten) currently have P10 (all times). It is proposed to make this P10 between 8.00am to 9.30am and 2.30pm to 3.30pm and P60 at all other times to assist the retail unit with parking. To assist the kindergarten with this change one carpark on Beresford Street is proposed to have time restricted parking of P10 from 8.00am to 9.30am and 2.30pm to 3.30pm.
Nova Montessori School (corner of Owles Terrace and Hardy Street) – design changed post public consultation	- One more carpark was created opposite the school, on the east side of Hardy Street between Owles Terrace and Collingwood Street. - Car park was created from changing the kerb build outs and associated no stopping lines from outside 37 and 39 Hardy Street to over the driveways of 39 and 41 Hardy Street.

Public Consultation Te Tukanga Kōrerorero

4.4 Public consultation ran from 31 July to 28 August 2023. The consultation was posted on the Council’s Korero Mai | Let’s Talk page and a fly-through video was posted on the Council’s Youtube channel. The consultation page and video were shared on the Council’s Facebook page on 31 July 2023 which reached 11,000 people, and by 23 August 2023 it had reached 30,500 people.

4.5 A range of marketing tactics were used to promote consultation to the community including digital and newspaper ads, bus shelter posters and digital billboards. Signs were erected on poles of the impacted streets and around Brighton Mall.

4.6 Staff door-knocked 70 properties on affected streets to discuss the consultation. An additional 120 properties within the project area received a flyer about the consultation. A letter was also sent to absentee owners of properties within the project area.

4.7 Staff attended the following community meetings/events:

· New Brighton Residents Association AGM.

· Meeting with a group of New Brighton businesses (hosted by Switch Café)

· New Brighton Market on 12 August 2023.

· Presentation to the Burwood/Christchurch East Seniors.

· Renew Brighton Connect meeting.

4.8 Staff also hosted two online webinars and two drop-in sessions at the New Brighton Library.

Design Changes Resulting from Public Consultation

Submitters Feedback	Design Item Changed
More bus shelters	Added a bus shelter to Seaview Road for westbound bus (to city).
Backup power for traffic signals in an emergency (e.g., earthquake cuts mains power)	Added an uninterruptible power supply (UPS) with batteries to the traffic signals design, to keep them operating during an evacuation arising from a natural disaster.
More carparking outside Seaview Road shops	Reintroduced two perpendicular car parks outside 123 Seaview Road for businesses in the area.
More cycle stands	Added cycle stands in appropriate locations throughout the project area. Location of cycle stands are Pocket Park, 131 Seaview Road and outside the Beachcomber Dairy.
162 Seaview Road driveway adjustment	162 Seaview Road is redeveloping the property including the driveway location. Design now reflects the new driveway location.

Summary of Submissions Ngā Tāpaetanga

4.9 Submissions were made by 17 recognised organisations/businesses, and 244 individuals. All submissions are available in the Hearings Panel Agenda. Staff were unable to count an additional ten submissions due to incomplete personal details and/or abusive content.

4.10 The tables of submission feedback are available in the Volume of Submissions section of the Hearings Panel Agenda.

4.11 Submitters were asked whether they supported the proposed changes across each section of the project. The majority of submitters supported all the proposed changes, as shown in Figure 5.

· 188, 75% of submitters supported the proposed changes to Pages Road, including the second westbound lane for faster emergency evacuation.

· 170, 69.1% of submitters supported the proposed raised T-intersection with traffic lights at Pages, Hawke and Seaview Roads.

· 167, 69.3% of submitters supported the proposed changes to Seaview Road.

· 172, 71.7% of submitters supported the proposed changes to Hardy Street.

· 167, 70.5% of submitters supported the proposed changes to Rawson Street and Pratt Street.

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4.12 A full analysis of submissions, including a breakdown of common themes is available in the Hearings Panel Agenda.

5. The Hearing Te Hui

5.1 The Hearings Panel consisted of Councillors Celeste Donovan, Kelly Barber and Sara Templeton. At the beginning of the Hearing, it was decided that Councillor Donovan would chair the Hearings Panel for the Pages Road Bridge Renewal Project.

5.2 The Hearings Panel convened on 4 April, 12 April, 30 April and 17 May 2024 to consider and deliberate on all submissions and information received on the proposal.

5.3 Prior to hearing verbal submissions on 4 April 2024, staff presented a brief overview of the project development, proposed design, consultation process, submission analysis, design changes from consultation, cost and key risks. A PowerPoint presentation was made available (refer to the Hearings Panel Minutes Attachments)

5.4 Throughout the Hearings process, the Hearings Panel raised questions in relation to the staff report, presentation and the public’s written and verbal submissions. Key matters raised by the Panel were:

5.4.1 Rationale for the placement of various safety improvements (ie. raised safety platforms, speed humps, narrowing roads and pedestrian refuges) throughout the route.

5.4.2 Rationale for turning specific streets within the design into cul-de-sacs.

5.4.3 Whether there will be sufficient car parking spaces available for residents, businesses and community groups in several places throughout the design area.

5.4.4 Rationale for the shared path instead of a dedicated cycleway.

5.4.5 Accessibility for disabled, elderly and young people.

5.4.6 Clarification around consultation with key stakeholder groups (ie. Environment Canterbury and New Brighton based community groups)

5.4.7 Evacuation routes, tsunami risks and traffic modelling in an emergency.

5.5 The full record of the Panels questions, staff responses and additional information provided to the Panel are available in Attachment C.

6. Verbal Submissions

6.1 The Hearings Panel heard from 20 submitters, these included a mixture of groups/organisations, local businesses and residents, individuals and the affected Community Board. The Minutes of the meeting contains the list of presenters and the Hearings Panel Minutes Attachments contains all the tabled documents.

6.2 The views expressed by submitters who presented in person are best captured in their own words through their original submissions and/or subsequent documents tabled during the process. Most key issues raised in the verbal submissions are similar in content to those presented in the original written submissions. Some of the key issues that were raised during the verbal submissions are described below. The reasons for the Hearings Panel considerations and recommendations on these issues are explained in Section 7.

6.3 Shared pathway for pedestrians and cyclists

· Several submitters advised the Panel of their preference for a separated footpath and cycleway. This is due to safety concerns from submitters, who had first-hand experiences of near misses on shared pathways from cyclists. There were also safety concerns for vulnerable pedestrian users of the shared path.

6.4 Rerouting New Brighton Road to Rawson Street

· There was concern from residents that the closure of New Brighton Road between Rawson Street and Seaview Road would lead to increased traffic flows on Rawson Street and other surrounding roads.

6.5 Loss of Car Parking

· Concern about loss of parking throughout several places within the proposed scheme design was a common theme from submitters. This was from the viewpoint of residents losing on-street parking outside their homes, local businesses being concerned about loss of customers/revenue because of less parking, and education providers having their drop-off areas impacted due to less parking.

6.6 Impact on Nova Montessori School

· The school is located at 53 Owles Terrace. The school community made submissions during consultation and presented a petition to the Panel on 3 April 2024. These documents were tabled and are available in the Minutes Attachments. The school were concerned that closing Owles Terrace at the corner of Hardy Street would increase the traffic flow on Hardy and Collingwood Streets, making a safety risk for children crossing the road. They were also concerned that the changes reduced available parking for pick-up and drop-off, limited access to the school’s Owles Terrace entrance and could make evacuation difficult in an emergency event.

6.7 The Hearings Panel asked staff 41 questions on matters raised by submitters. The complete record of the Panel’s questions to staff is available at Attachment C.

6.8 The Hearings Panel adjourned the meeting until Friday, 12 April 2024, to allow staff time to compile responses.

7. Consideration and Deliberation of Submissions Ngā Whaiwhakaaro o Ngā Kōrero me Ngā Taukume

7.1 On 12 April 2024, the Hearings Panel reconvened and deliberated on all submissions received on the proposal as well as staff responses to questions raised on 4 April 2024.

7.2 The Panel’s questions and staff responses are included at Attachment C.

7.3 The Hearings Panel and staff undertook a site visit throughout the project area on Thursday 18 April 2024, to understand the design further on-site. The Panel stopped at 5 key project locations that are shown in Attachment D. During the site visit, the Panel observed:

7.3.1 The rerouting of New Brighton Road onto Rawson Street including parking and kerb build-outs on Rawson Street.

7.3.2 The Rawson Street, Pratt Street and Keyes Road intersection where safety improvements are proposed.

7.3.3 Hawke Street near the proposed signalised T-Intersection to look at parking and constraint space of the road corridor.

7.3.4 Seaview Road by the Police Station and the Roy Stokes Hall to look at parking, bus stop placement, cycling facilities space, pedestrian crossing points and kerb build-outs.

7.3.5 The Owles Terrace and Hardy Street intersection where a cul-de-sac is proposed and diversion of the road from Owles Terrace to Hardy Street.

7.4 The Panel resolved to meet on 30 April 2024 but this meeting was adjourned to 17 May 2024 due to illness.

7.5 The Panel had their final meeting on 17 May 2024. In this meeting they formalised their recommendations on the design to recommend to Council. The original staff recommended scheme design was largely accepted by the Panel. They made several minor changes to the design, which are outlined below. These changes were all initiated following the hearing of verbal submissions.

Hearings Panel Changes to Officer Recommended Scheme Design

7.6 The Panel were presented with several alternative concept designs that were drawn up and had brief design analysis at the Panel’s request. A full set of these alternative designs are available in Attachment C.

7.7 Compared to the existing road layout, the proposed scheme design has a faster evacuation time of 40 minutes. This is achieved by a signalised T-intersection, two westbound lanes along Pages Road and disconnecting New Brighton and Owles Terrace, along with other minor design aspects. Staff are mindful of the design changes that may influence the evacuation times and have been able to advise accordingly.

7.8 The Panel resolved to incorporate three of the alterative concepts into the overall scheme design in their recommendations to Council.

7.8.1 Alternative Design Option D – Seaview Road, Inclusion of Separated Cycling Facilities (Attachment E)

· The Panel asked staff on the feasibility of changing the shared pathway to a separated cycle facility along Seaview Road. This was requested as there were several verbal submissions that expressed concerns on shared paths. Staff presented the alternative concept design, advising it is likely to be feasible by the existing footpath that proposed to be removed can be retained instead of turning to grass berm. Short sections of the Seaview Road route (176 Seaview to the proposed T intersection and 140 Seaview Road to 128 Seaview Road) will need to remain a shared path due to space constraints.

· The Panel queried having the cycleway on Beresford Street instead of Seaview Road. The advice is that using Beresford Street instead would divert active users away from the most direct route to the Brighton Mall. It will also require active users to cross Seaview Road and Hardy Street. To meet the Major Cycleway Design standards this route would likely require a signalised pedestrian and cycle crossing at the intersection of Hardy St and Beresford St, which may increase evacuation times.

7.8.2 Alternative Design Option J – 1 Carpark added outside #134 Hawke Street (Attachment F)

· Residents had concerns about the loss of car parking on Hawke Street. Staff presented five alternative design options to the Panel to incorporate parking on Hawke Street. The panel resolved to incorporate Alternative Design Option J - 1 additional parking space beside 134 Hawke Street.

7.8.3 Alternative Design Option K – 3 Carparks adjacent to Red Zone beside #42 Rawson Street (Attachment G)

· Several submitters who reside on Rawson Street were concerned about the loss of parking. Although a residential street, some submitters operated businesses from their home and required car parking for their clients. Staff presented the alternative design option which allows for three additional on-street car parks adjacent to the Red Zone. The Panel resolved to incorporate this into the proposed scheme design.

Changes to be investigated and reported back to Council

7.9 The Panel requested that staff investigate the removal of the kerb build-out outside the Police Station at 149 Seaview Road, including safety and cost implications, and bring that information to Council with the Hearings Panel recommendations. This was to address the loss of parking on Seaview Road. Following the Hearings, staff have developed the below advice and the alternative concept design option is available at Attachment H.

· The proposed removal of the kerb build-out adds four carpark spaces and results in a less safe road environment for pedestrians. However, the crossing demand is likely to be low and there are other safe crossings in proximity at the intersection of Seaview Road and Hardy Street.

· Benefits: Four additional carpark spaces.

· There is no impact on evacuation times.

· The Police Station has no concerns with this proposed design.

· Indicative cost estimate of $60,000. This cost increase is in addition to the proposed design estimate.

Changes to be further investigated during detailed design

7.10 To address matters raised by the Nova Montessori School community, the Panel requested the below be further investigated by staff and reported back to Council:

· A location for a pedestrian refuge island on Hardy Street, considering any potential change for the entranceway to Nova Montessori School and to enable additional safety near the school.

· Wider footpaths on Hardy Street to enable pedestrian egress in an emergency and improved day-to-day safety for Nova Montessori School.

7.11 To address matters raised by several submitters about loss off parking on Hawke Street, the Panel requested that Alternative Design Option I (5 Carparks in Red Zone by #140 Hawke Street) (Attachment I) be further investigated by staff and reported back to Council.

7.12 The above information will be reported back to Council for consideration and approval during the detailed design phase of the project.

Major Cycleway Route (MCR)

7.13 The proposed scheme design presented to the Panel terminates the cycleway on Seaview Road in the vicinity of Hardy Street. The preferred Major Cycleway Route (MCR) has not been confirmed yet. The scheme design caters for possible MCR route options from the Seaview Road and Hardy Street intersection, to either continue along Seaview Road to Brighton Mall or connect the MCR onto Beresford Street via Hardy Street.

7.14 To ensure the integration of the MCR into New Brighton and the Pages Road Bridge Renewal project, the Panel resolved to recommend that, the Council prioritises Section 3 of the Avon-Ōtākaro Major Cycleway Route and endeavours to do the two projects in parallel, noting that budget would be needed in a future Long Term Plan or Annual Plan.

8. Financial Implications Ngā Hīraunga Rauemi

Capex/Opex Ngā Utu Whakahaere

8.1 Cost to implement the staff proposed design - The rough order cost estimate to complete implementation is in the order of $80 million. This is broken down into:

· Estimated $39 million – Bridge structure (including ground improvements and removal of existing bridge).

· Estimated $22 million – Bridge approaches (including Pages Road renewal and signalised T-intersection).

· Estimated $19 million – Surrounding street renewals and intersection upgrades (Hardy Street, Rawson Street, Pratt Street, Seaview Road, Hawke Street).

· In addition to the $80m mentioned above, the Hearings Panel recommendations, is expected to cost ~$0.3m (excluding the alternative designs left for investigation), as detailed in section 7.7.

· Staff are continuing to refine the costs as more information becomes available on the requirements of the design.

Maintenance/Ongoing costs

8.2 The overall maintenance costs of these assets are anticipated to decrease as this project is proposing to renew the earthquake damaged Pages Road Bridge, renew the earthquake damaged and flood prone Pages Road (between Anzac Drive and the Ōtākaro-Avon River), and remove vehicle access to the earthquake damaged and flood prone New Brighton Road (between Rawson Street and Pages Road). During the detailed design stage staff will continue to work with maintenance teams to ensure the future operational costs of the area are represented in OPEX budgets.

Funding Source – CAPEX

8.3 The funding for the project is listed in the Long Term Plan as ‘27273 -Pages Road Bridge Renewal (OARC).’

8.4 The project scope required to meet the project objectives is currently forecasted to exceed the current budget. It is anticipated that design will progress, and any additional funding for the project will be sought through the Long Term Plan and Annual Plans processes when there is more confidence around the forecasts.

8.5 The 2024/34 Long Term Plan has a total project budget of $65.7 million, including spent to date.

NZTA Funding Subsidy

8.6 The Council and the New Zealand Transport Agency (NZTA) are working together on the business case process, which has not yet been completed and formally submitted. There are several elements that are required for this to progress, including the approved design, so it cannot be completed until after the Hearings Panel recommendations have been accepted by the Council.

8.7 The standard 51% National Land Transport Fund (NLTF) subsidy on eligible items is the potential rate for this project.

8.8 Funding subsidy remains a significant risk, due to constrained budgets, the implications of the Government Policy Statement on Land Transport, and the ranking of this project at a regional level (currently ranked 4th in the Regional Land Transport Plan).

8.9 Also to note that there are changes to this process that have been signalled in the Government Policy Statement on Land Transport, and NZTA have not confirmed their mechanism for selecting funding, which is not expected until September 2024. These are likely to affect this process, so we do not expect it to be complete until much later in the year.

Other He mea anō

8.10 Spent to date – The amount spent to date on the project is approximately $2.5 million (July 2024) which was mainly for; defining project scope, project management, traffic modelling, cost estimation, consenting strategy, risk analysis and management, property investigation, topographic survey, principal bridge inspection, co-ordination with neighbouring projects, consultation material, marketing for consultation, procurement of detailed design services and scheme design of bridge, geotechnical, transport, stormwater, wastewater, water supply and utilities.

8.11 Integrated Projects – There are other projects within the Pages Road Bridge Renewal project area, which can be more efficiently included in the construction works providing a one pass approach. Integrated projects include; 3W asset renewals, stopbanks tie-in and major cycle route. The rough order estimated cost to implement the integrated projects within the project area is anticipated to be $14 million. This is subject to funding being available for the separate projects in the appropriate Activity Plan as part of the 2024/34 Long Term Plan.

9. Reference Documents

Document	Location
Hearings Panel Agenda	Hearings Panel Agenda \| 4 April 2024
Hearings Panel Attachments Under Separate Cover	Hearings Panel Agenda Attachments Under Separate Cover
Hearings Panel Minutes	Hearings Panel Minutes
Hearings Panel Minutes Attachments	Hearings Panel Minutes Attachments
Kōrero mai Let’s talk Webpage	Kōrero mai Let’s talk Webpage Fly through of the design
Any other relevant documents	Gateway to New Brighton Plan for Christchurch's East revealed - 31 July 2023 Newsline Article - Next Step in Gateway to New Brighton Project - 23 May 2024

Signatories Ngā Kaiwaitohu

Author Simone Gordon - Hearings Advisor

Approved By Celeste Donovan - Chair of Hearings Panel

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Hearings Panel Recommended Scheme Design For Council Decision (General Overview)	24/1243945	254
b ⇩	Hearings Panel Recommended Tree Removal Plan For Council Decision	24/1243947	255
c ⇩	Hearings Panel Q+A and Alternative Design Database	24/1259053	256
d ⇩	Hearings Panel Site Visit Map	24/1243949	307
e ⇩	Alternative Design Option D - Inclusion of Separated Cycling Facilities	24/1260314	308
f ⇩	Alternative Design Option J - 1 Carpark outside #134 Hawke Street	24/1260318	310
g ⇩	Alternative Design Option K - 3 Carparks Adjacent to Red Zone beside #42 Rawson Street	24/1260319	311
h ⇩	Alternative Design Option O - 4 Carparks added outside #149 Seaview Road	24/1260321	312
i ⇩	Alternative Design Option I - 5 Carparks near #140 Hawke Street	24/1260316	314

5. Council - Long Term Plan 2024 - 2034 Minutes - 25 June 2024
Reference Te Tohutoro:	24/1150409
Responsible Officer(s) Te Pou Matua:	Samantha Kelly, Team Leader Hearings & Committee Support Cathy Harlow, Democratic Services Advisor
Accountable ELT Member Pouwhakarae:	Mary Richardson, Interim Chief Executive

7. Monthly Report from the Community Boards - July 2024
Reference Te Tohutoro:	24/1224899
Report of Te Pou Matua:	The Chairpersons of all Community Boards
Accountable ELT Member Pouwhakarae:	Andrew Rutledge, Acting General Manager Citizens and Community

8. Request for an Alcohol Ban – Edgeware Village
Reference Te Tohutoro:	24/1020750
Responsible Officer(s) Te Pou Matua:	Teena Crocker, Senior Policy Analyst Mark Saunders, Community Board Advisor
Accountable ELT Member Pouwhakarae:	Andrew Rutledge, Acting General Manager Citizens and Community

No.	Title	Reference	Page
a ⇩	Carolyn Moffat's tabled materials in support of request for an alcohol ban in Edgeware Village	24/817608	136
b ⇩	Carolyn Moffat's further materials supplied after presenting to the Board	24/852011	142
c	Police assessment (Under Separate Cover) - Confidential	24/951438
d ⇩	Briefing Note from Strategic Policy Team on Edgeware Village Issues	24/1205362	144

Request for an Alcohol Ban – Edgeware Village
Reference Te Tohutoro:	24/768242
Responsible Officer(s) Te Pou Matua:	Mark Saunders, Kaitohutohu Hāpori – Community Board Advisor
Accountable ELT Member Pouwhakarae:	Andrew Rutledge, Acting General Manager Citizens and Community

6. Council Minutes - 3 July 2024
Reference Te Tohutoro:	24/1164403
Responsible Officer(s) Te Pou Matua:	Katie Matheis, Democratic Services Advisor, (Katie.Matheis@ccc.govt.nz)
Accountable ELT Member Pouwhakarae:	Helen White, General Counsel / Head of Legal & Democratic Services

No.	Report Title	Reference	Page
1	Request for an Alcohol Ban – Edgeware Village	24/768242	131

Author	Mark Saunders - Community Board Advisor
Approved By	Emma Pavey - Manager Community Governance, Papanui-Innes-Central

9. Request for an Alcohol Ban – Northern Stanmore Road
Reference Te Tohutoro:	24/1202701
Responsible Officer(s) Te Pou Matua:	Teena Crocker, Senior Policy Analyst Mark Saunders, Community Board Advisor
Accountable ELT Member Pouwhakarae:	Andrew Rutledge, Acting General Manager Citizens and Community

1. Waipapa Papanui-Innes-Central Community Board Consideration Te Whaiwhakaarotanga
	The Board accepted the Officer Recommendations; in reference to the third of these it considered that the request for an alcohol ban has merit to be further investigated, and so this was converted to its decision to recommend that the Council request staff to initiate the relevant process as noted in the attached staff presentation delivered at the Board meeting (Attachment D).

Request for an Alcohol Ban – Northern Stanmore Road
Reference Te Tohutoro:	24/1030375
Responsible Officer(s) Te Pou Matua:	Mark Saunders, Kaitohutohu Hāpori – Community Board Advisor
Accountable ELT Member Pouwhakarae:	Andrew Rutledge, Acting General Manager Citizens and Community

10. McLeans Island Road Realignment
Reference Te Tohutoro:	24/1180030
Responsible Officer(s) Te Pou Matua:	Stuart McLeod, Property Consultant
Accountable ELT Member Pouwhakarae:	Brent Smith, Acting General Manager City Infrastructure

McLeans Island Road Realignment
Reference Te Tohutoro:	24/734116
Responsible Officer(s) Te Pou Matua:	Stuart McLeod, Property Consultant
Accountable ELT Member Pouwhakarae:	Brent Smith, Acting General Manager City Infrastructure

11. Shands Road Cycle Lanes
Reference Te Tohutoro:	24/1217894
Responsible Officer(s) Te Pou Matua:	Gemma Dioni, Principal Advisor Transportation - Safety Andrew Hensley, Traffic Engineer
Accountable ELT Member Pouwhakarae:	Brent Smith, Acting General Manager City Infrastructure

Shands Road Cycle Lanes
Reference Te Tohutoro:	24/790922
Responsible Officer(s) Te Pou Matua:	Gemma Dioni, Principal Advisor Transportation - Safety Andrew Hensley, Traffic Engineer
Accountable ELT Member Pouwhakarae:	Brent Smith, Acting General Manager City Infrastructure

	Recommended Option
Cost to Implement	$0 already installed and completed within the maintenance works. If not approved, we would remove the cycle symbols and green surfacing.
Cost to prepare report – Opex from Traffic Operations Staff Budget	$750
Maintenance/Ongoing Costs	Minimal cost to overall maintenance contract
Funding Source	Maintenance Budget
Impact on Rates	No impact on rates

12. Triannual Water Management Zone Committee Update
Reference Te Tohutoro:	24/440582
Responsible Officer(s) Te Pou Matua:	Gina Waibl, Chairperson, and Trudi Bishop, Deputy Chairperson, Banks Peninsula Zone Committee Oscar Bloom, Chairperson, and Amber Moke, Deputy Chairperson, Christchurch West Melton Zone Committee Matt Dodson, Chairperson, and Allanah Kidd, Deputy Chairperson, Selwyn Waihora Zone Committee
Accountable ELT Member Pouwhakarae:	John Higgins, General Manager Strategy, Planning & Regulatory Services

15. Council submission on the Government’s proposal to ‘make it easier to build granny flats’
Reference Te Tohutoro:	24/1154909
Responsible Officer(s) Te Pou Matua:	Mark Stevenson, Acting Head of Planning & Consents; Ike Kleynbos, Principal Advisor Planning
Accountable ELT Member Pouwhakarae:	John Higgins, General Manager Strategy, Planning & Regulatory Services

Date	Subject
16 July 2024	Draft submission circulated to councillors for their feedback

	Recommended Option - submit on the discussion document	Option 2 – Not submit on the discussion document
Cost to Implement	Met from existing operational budgets.	No cost
Maintenance/Ongoing Costs	As above	No cost
Funding Source	Existing operational budgets	No cost
Funding Availability	Available	N/A
Impact on Rates	No impact on rates as met from existing operational budgets	N/A

16. Amendments to Delegations
Reference Te Tohutoro:	24/612123
Responsible Officer(s) Te Pou Matua:	Maryem Al Samer, Legal Counsel
Accountable ELT Member Pouwhakarae:	Mary Richardson, Interim Chief Executive

17. Notice of Motion - Northern Line Cycleway
Reference Te Tohutoro:	24/1218066
Responsible Officer(s) Te Pou Matua:	Councillor Harrison-Hunt
Accountable ELT Member Pouwhakarae:	Mary Richardson, Interim Chief Executive

18. Notice of Motion - Emissions Thermometer
Reference Te Tohutoro:	24/1320388
Responsible Officer(s) Te Pou Matua:	Councillor Coker
Accountable ELT Member Pouwhakarae:	Mary Richardson, Interim Chief Executive

ITEM NO.	GENERAL SUBJECT OF EACH MATTER TO BE CONSIDERED	SECTION	SUBCLAUSE AND REASON UNDER THE ACT	PLAIN ENGLISH REASON	WHEN REPORTS CAN BE REVIEWED FOR POTENTIAL RELEASE
8.	Request for an Alcohol Ban – Edgeware Village
	Attachment c - Police assessment	s6(c), s7(2)(a)	Maintenance of the law, Protection of Privacy of Natural Persons	To preserve privacy of individuals, including around victimisations, and the maintenance of Police operations.	Key findings and conclusions from the Police assessment are included in the report. Further detail from Police is not intended for release.
9.	Request for an Alcohol Ban – Northern Stanmore Road
	Attachment c - Police assessment	s6(c), s7(2)(a)	Maintenance of the law, Protection of Privacy of Natural Persons	To preserve privacy of individuals, including around victimisations, and the maintenance of Police operations.	Key findings and conclusions from the Police assessment are included in the report. Further detail from Police is not intended for release.
10.	McLeans Island Road Realignment
	Attachment a - Infrastructure Provision Agreement	s7(2)(i)	Conduct Negotiations	To ensure construction prices remain confidentail until the property transactions is completed.	30 November 2029 Setllement of land sale
	Attachment b - Valuation Summary	s7(2)(i)	Conduct Negotiations	Confidential until property is sold	30 November 2027 Settlement of property sale
20.	Public Excluded Council Minutes - 3 July 2024			Refer to the previous public excluded reason in the agendas for these meetings.
21.	ChristchurchNZ Holdings Ltd - Appointment of Chair	s7(2)(a)	Protection of Privacy of Natural Persons	To protect the reputation of the candidate	As soon as the Council has made its decision and the candidate has been notified.