Agenda of Waimāero Fendalton-Waimairi-Harewood Community Board

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Waimāero

Fendalton-Waimairi-Harewood Community Board

Open Minutes

Date: Monday 10 June 2024

Time: 4.31 pm

Venue: Boardroom, Fendalton Service Centre,
Corner Jeffreys and Clyde Roads, Fendalton

Present

Chairperson

Deputy Chairperson

Members

Jason Middlemiss

Bridget Williams

David Cartwright

Linda Chen (via audio/visual link)

James Gough

Aaron Keown

Sam MacDonald

Nicola McCormick

Shirish Paranjape

Principal Advisor

Maryanne Lomax

Manager Community Governance, Fendalton-Waimairi-Harewood

Tel: 941 6730

Aidan Kimberley

Community Board Advisor

941 6566

aidan.kimberley@ccc.govt.nz

www.ccc.govt.nz

Part A Matters Requiring a Council Decision

Part B Reports for Information

Part C Decisions Under Delegation

Karakia Tīmatanga

The agenda was dealt with in the following order.

1. Apologies Ngā Whakapāha

Part C

Community Board Resolved FWHB/2024/00032

That the apologies received from Sam MacDonald and David Cartwright for lateness be accepted.

Shirish Paranjape/Bridget Williams Carried

2. Declarations of Interest Ngā Whakapuaki Aronga

Part B

There were no declarations of interest recorded.

Sam MacDonald joined the meeting at 4.32pm.

3. Confirmation of Previous Minutes Te Whakaāe o te hui o mua

Part C

Community Board Resolved FWHB/2024/00033

That the minutes of the Waimāero Fendalton-Waimairi-Harewood Community Board meeting held on Monday, 6 May 2024 be confirmed.

Jason Middlemiss/Nicola McCormick Carried

4. Public Forum Te Huinga Whānui

Part B

4.1

Bryndwr Road

Louise and Kevin Phillips spoke on behalf of the residents of Bryndwr Road regarding the condition of the street. Louise and Kevin presented a petition with 96 signatories requesting urgent action to remediate Bryndwr Road.

The Board requested advice from staff to confirm what works are planned for the full length of Bryndwr Road during the next financial year, and if any further work is scheduled for the remainder of the 2024-34 LTP period including remediating the kerb and channel.

Attachments

a Bryndwr Road - Petition and Supporting Documents

4.2

Hamish Campbell

Mr Campbell apologised that he was unable to attend this meeting.

4.3

Belfast Residents Association

Charlotte Gavin updated the Board on the reestablishment of the Belfast Residents Association.

5. Deputations by Appointment Ngā Huinga Whakaritenga

Part B

5.1

Judith Watson

Judith Watson, local resident and property developer, spoke regarding item 7.

6. Presentation of Petitions Ngā Pākikitanga

Part B

The Board received a petition during the public forum presentation from Kevin and Louise Philips.

7. Proposed Lane Name - 69 Crofton Road

Community Board Resolved FWHB/2024/00034

Officer recommendations accepted without change.

Part C

That the Waimāero Fendalton-Waimairi-Harewood Community Board:

1. Receives the information in the Proposed Lane Name - 69 Crofton Road Report.

2. Notes that the decision in this report is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3. Approves the following new lane name for 69 Crofton Road (RMA/2022/3965)

a. Lane 1 - Sleeman View Lane

Aaron Keown/Jason Middlemiss Carried

8. Native planting along the Ilam Stream within Avonhead Park

Community Board Resolved FWHB/2024/00035

Officer recommendations accepted without change.

Part C

That the Waimāero Fendalton-Waimairi-Harewood Community Board:

1. Receives the information in the Native planting along the Ilam Stream within Avonhead Park Report.

2. Notes that the decision in this report is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3. Approves the planting of native plants along the border of the Ilam Stream in Avonhead Park in accordance with the planting plan set out in the agenda report..

Sam MacDonald/Shirish Paranjape Carried

9. Withells Road - Proposed No Stopping Restrictions

Community Board Resolved FWHB/2024/00036

Officer recommendations accepted without change.

Part C

That the Waimāero Fendalton-Waimairi-Harewood Community Board:

1. Receives the information in the Withells Road - Proposed No Stopping Restrictions Report.

2. Notes that the decision in this report is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3. Revokes any previous resolutions pertaining to traffic controls made pursuant to any bylaw to the extent that they are in conflict with the parking or stopping restrictions described in resolutions 4 below.

4. Approves that in accordance with Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017, that the stopping of vehicles be prohibited at any time on the southeast side of Withells Road, commencing at its intersection with Merrin Street and extending in a north-easterly direction for a distance of 28 metres, as detailed on Attachment A.

5. Approves that these resolutions take effect when parking signage and/or road markings that evidence the restrictions described in this staff report are in place (or removed in the case of revocations).

Sam MacDonald/Nicola McCormick Carried

10. Clyde Road Bus Stop

Community Board Resolved FWHB/2024/00037

Officer recommendations accepted without change.

Part C

That the Waimāero Fendalton-Waimairi-Harewood Community Board:

1. Receives the information in the Clyde Road Bus Stop Report.

2. Notes that the decision in this report is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

4. That the stopping of vehicles is prohibited at all times on the on the south side of Greers Road commencing at its intersection with Clyde Road and extending in a south-westerly direction for a distance of 72 metres.

5. Approves that a Bus Stop be installed on the south side of Greers Road commencing at a point 72 metres southwest of its intersection with Clyde Road and extending in a south-westerly direction for a distance of 14 metres.

6. Approves that these resolutions take effect when parking signage and/or road markings that evidence the restrictions described in this staff report are in place (or removed in the case of revocations).

James Gough/Shirish Paranjape Carried

David Cartwright joined the meeting at 5.04pm.

11. Waimāero Fendalton-Waimairi-Harewood - Better-Off Fund Applications for Consideration

Community Board Resolved FWHB/2024/00038

Officer recommendations accepted without change.

Part C

That the Waimāero Fendalton-Waimairi-Harewood Community Board:

1. Receives the information in the Waimāero Fendalton-Waimairi-Harewood - Better-Off Fund Applications for Consideration Report.

2. Notes that the decisions in this report are assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3. Approves a grant of $11,200 from its Better-Off Fund to the Wildlife Veterinary Trust towards their hospital expansion and volunteer recognition event.

4. Approves a grant of $12,500 from its Better-Off Fund to St Mark's Presbyterian Church towards their community space upgrade project.

5. Allocates $35,000 from its Better-Off Fund to the Council's Parks Unit towards the purchase and installation of a community BBQ at Bishopdale Park.

6. Approves a grant of $12,000 from its Better-Off Fund to the Burnside West Christchurch University Cricket Club Inc towards the installation of CCTV cameras and clubroom alarm upgrade.

7. Allocates $11,381 from its Better-Off Fund to the Fendalton-Waimairi-Harewood Governance Team towards the purchase and installation of picnic tables at the Belfast Community Pool.

8. Allocates $50,000 from its Better-Off Fund to the Council's Community Support and Partnerships Unit to facilitate a review of Orana Park operations.

Sam MacDonald/Bridget Williams Carried

Aaron Keown abstained from voting on this item.

12. Fendalton-Waimairi-Harewood 2023-2024 Discretionary Response Fund Applications - Englefield Reserve Consultant, Redwood Ladies Friendship Club - June 2024

Community Board Resolved FWHB/2024/00039

Officer recommendations accepted without change.

Part C

That the Waimāero Fendalton-Waimairi-Harewood Community Board:

1. Receives the information in the Fendalton-Waimairi-Harewood 2023-2024 Discretionary Response Fund Applications - Englefield Reserve Consultant, Redwood Ladies Friendship Club - June 2024 Report.

2. Notes that the decisions in this report are assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3. Allocates $4,300 from its 2023-2024 Discretionary Response Fund to the Northwood Community Partnerships Project budget for Englefield Reserve towards consultancy and engagement costs.

4. Approves a grant of $400 from its 2023-2024 Discretionary Response Fund to the Redwood Ladies Friendship Club towards their Monthly Community, Outings, Activities and Events.

James Gough/Aaron Keown Carried

13. Fendalton-Waimairi-Harewood 2023-24 Youth Development Fund Applications - Badminton Canterbury Inc and Joran Le Quellec

Community Board Resolved FWHB/2024/00040

Officer recommendations accepted without change.

Part C

That the Waimāero Fendalton-Waimairi-Harewood Community Board resolve to:

1. Approves a grant of $1,000 from its 2023-24 Youth Development Fund to Badminton Canterbury Inc towards the costs of Alex (JiaHeng) Li, Allen Yue, Anna Kim, Baxter Lin, Cherry Zhang, Elsa (Fanxi) Meng, Jasper Wong, Jay Xuan Tan, Joelle Chiong, Justin Loh, Katherine Zhang, Rina Kim, Rohan Gala, Sethumi Wickramanayake, Timothy (Quan) Yuan, Loretta Liu to compete at the Junior Team Championships in Palmerston North, from 7 to 10 July 2024.

2. Approves a grant of $400 from its 2023-24 Youth Development Fund to Joran Le Quellec to attend the New Zealand Secondary Students’ Choir International tour to Beijing, from 3 to 20 July 2024.

Aaron Keown/Shirish Paranjape Carried

14. Waimāero Fendalton-Waimairi-Harewood Community Board Area Report - June 2024

Community Board Resolved FWHB/2024/00041

Officer recommendations accepted without change.

Part B

That the Waimāero Fendalton-Waimairi-Harewood Community Board:

1. Receives the information in the Waimāero Fendalton-Waimairi-Harewood Community Board Area Report - June 2024.

Jason Middlemiss/David Cartwright Carried

15. Elected Members’ Information Exchange Te Whakawhiti Whakaaro o Te Kāhui Amorangi

Part B

Members exchanged information on matters of interest to the Board, including the following:

Purpose of the Elected Members’ Information Exchange Item

· Nicola McCormick requested clarification of the purpose of the Elected Members’ Information Exchange item. The Governance Manager advised that the main purposes of the item are:

o To allow the Board’s Councillors to update the Board on work happening at a Council governance level.

o To allow Board members to provide updates from meetings where they represent the Board, for example the Airport Noise Liaison Committee.

o To provide an opportunity for Board members to raise awareness of emerging community issues.

Hartley Ave Pedestrian Overbridge

· James Gough informed the Board that staff from the Council and Ministry of Education have been working constructively to confirm the work required to repair the Hartley Ave Pedestrian Overbridge. Staff are finalising an agreement to share the costs of the repairs.

Harewood/Breens/Gardiners Intersection

· Aaron Keown informed the Board that he has requested the local Members of Parliament to investigate whether the safety improvements at the Harewood/Breens/Gardiners intersection will be eligible for a Government subsidy.

Karakia Whakamutunga:

Meeting concluded at 5.15pm.

CONFIRMED THIS 8^TH DAY OF JULY 2024.

Jason Middlemiss

Chairperson

7. Grahams Road/Waimairi Road - safety improvement project review
Reference Te Tohutoro:	24/472559
Responsible Officer(s) Te Pou Matua:	Gemma Dioni, Principal Advisor Transportation Safety
Accountable ELT Member Pouwhakarae:	Brent Smith, Acting General Manager City Infrastructure

1. Purpose and Origin of the Report Te Pūtake Pūrongo

1.1 To update the Waimāero Fendalton-Waimairi-Harewood Community Board about the intersection of Grahams Road and Waimairi Road, where safety improvements were installed to address the ongoing safety concerns raised by the students and staff of Westburn School Te Kura O Hereora when travelling to school on foot, by scooter or by bicycle.

1.2 At the Waimāero Fendalton-Waimairi-Harewood Community Board meeting on the 6 March 2023, the Board approved the staff recommendations (FWHB/2023/00015) which included:

· Speed cushions in all the approach lanes of the Grahams Road / Waimairi Road intersection.

· Road markings in all legs of the Grahams Road/Waimairi Road intersection.

· Hold rails in the median refuge islands.

1.3 The Board also added a further resolution:

· Request a six-month review on the effectiveness of the changes to be provided to the Board.

1.4 This report provides the six-month review as resolved by the Community Board. Staff are also requesting a decision on the longer-term option for this intersection.

2. Officer Recommendations Ngā Tūtohu

That the Waimāero Fendalton-Waimairi-Harewood Community Board:

1. Receives the information in the Grahams Road/Waimairi Road - safety improvement project review Report.

2. Notes that the decision in this report is assessed as low-level significance based on the Christchurch City Council’s Significance and Engagement Policy.

3. Approves the permanent speed humps, road marking changes and the trial closure of the exclusive left turn lane on Grahams Road, as detailed on plan TG144316s4, dated 13/05/2024 in Attachment A to the agenda report.

4. Approves that a review on the effects of the lane closure be provided to the Board after a period of six months.

5. Revokes any previous resolutions pertaining to traffic controls made pursuant to any bylaw to the extent that they are in conflict with the traffic controls described in resolutions 3-4 above.

6. Approves that these resolutions take effect when parking signage and/or road markings that evidence the restrictions described in 3-4 are in place (or removed in the case of revocations).

3. Executive Summary Te Whakarāpopoto Matua

3.1 Safety improvements were investigated and proposed at the Grahams/Waimairi roundabout in response to concerns raised by Westburn School Te Kura O Hereora about safety at this intersection for people walking, scooting, and cycling, mainly students travelling to and from school.

3.2 The approved project included low-cost speed cushions on all approaches to the intersection, handrails in the median refuge islands, and cycle sharrows marked on all approaches. The treatments were installed in the first week of July 2023.

3.3 The review of the Grahams/Waimairi safety improvements project was conducted in response to the Community Board resolution. To gain an understanding of the effectiveness, staff undertook technical analysis and also requested community feedback through a survey.

3.4 Following this review, staff are providing options for the Board to decide on the longer-term outcomes for this project. These options include:

3.4.1 Option 1: Permanent speed humps on all approaches including on Grahams Road, and a trial closure of the left lane on Grahams Road (Attachment A).

3.4.2 Option 2: Permanent speed humps on all approaches and one departure (Attachment B).

3.4.3 Option 3: Retain the existing speed cushions.

3.4.4 Option 4: Remove the existing speed cushions (revert the layout to the original layout).

4. Background/Context Te Horopaki

4.1 Staff and the Community Board were approached by Westburn School to investigate safety improvements around Westburn School Te Kura O Hereora. Concerns were raised by staff and students regarding the safety of people walking and cycling at the Grahams Road/Waimairi Road roundabout. This was due to high vehicle speeds on the approaches and people walking found it difficult to cross the road at peak times.

4.2 Safety improvements, including options to slow traffic and improve pedestrian safety at the Grahams Road/Waimairi Road roundabout, were also identified as a priority in the Fendalton-Waimairi-Harewood Community Board Plan 2023-25.

4.3 Safety improvements, including low-cost speed cushions were approved by the Community Board at the 6 March 2023 Board meeting. This report also included an option for a temporary closure of the left turn lane on Grahams Road to reduce the arm to a single lane entry as per the other approaches.

4.4 The review of the project consisted of collecting before and after speed data, crash data, and community feedback through a survey.

4.5 Staff have used the data and feedback collected in the review to investigate and guide further options for the roundabout.

Crash data

4.6 Waka Kotahi Crash Analysis System (CAS) was used to collect crash data for the 6-month period after the safety improvements were installed (July 2023 – January 2024). There are limitations with the crash data as there can be a delay in the processing of data into the system (up to seven months for non-injury crashes).

4.7 As at 13/05/2024 no crashes had been recorded in CAS for the period of July 2023 to January 2024.

4.8 The Waka Kotahi Crash Analysis System (CAS) was used to gain an understanding of any underlying safety issues at this location. There have been 13 recorded crashes at the Grahams Road / Waimairi Road intersection since 2013. Six of the 13 crashes resulted in minor injuries. Four of the six injury crashes involved people walking and cycling (two each).

Speed data

4.9 An independent speed assessment was conducted to gather speeds before and after treatments were installed at the roundabout. The assessment is attached to the report under Attachment C.

4.10 Speeds were recorded on the Grahams Road north-east approach in two locations (free flow speed - 120m from limit line, and approach speed - 20m from limit line).

4.11 Approach speeds for all movements have reduced after the installation of the speed cushions as shown in Table 1. The largest reduction was seen in the left turn lane with a decrease in speed of 6.5km/h (21%). A table with text and numbers

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4.12 Free flow speeds for all movements also showed a reduction after the installation of the speed cushions as shown in Table 2. The largest reduction was seen for straight through traffic on Grahams Road (north-east) with a decrease of 4.8km/h (9%). A table with text and numbers

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4.13 The report undertaken by independent consultants highlights that the intervisibility of the crossing at the Waimairi Road south-east departure and the left turn lane on Grahams Road is 40 metres. With a crossing distance of six metres and an average walking speed of 1.2m/s, it is estimated that pedestrians would take 7.2 seconds to cross here. The speed reduction increases the time provided from 4.6 seconds to 5.8 seconds, however this still does not meet the estimated time needed for pedestrians to safety cross the road at this location (7.2 seconds)

4.14 It is recommended in the report by the independent team that additional treatments are considered to reduce the operating speed and allow adequate time for pedestrians to cross this leg.

Community feedback

4.15 Community feedback on the project was collected through a survey. The community feedback survey results are attached to this report under Attachment D. Staff also met with the Westburn School Principal to gather feedback about the trial. A formal submission was received from the School Board (Attachment E).

4.16 The school’s submission was in support of the project, and outlined the positive impact it has had on families’ journeys to and from school, by making it safer and more relaxing. The submission also requested that permanent speed humps are installed, to meet the needs of the residents while retaining the safety benefits through slowing traffic.

4.17 The survey, seeking feedback on the changes, was distributed to the nearby community. This included a flyer drop to residents and an email link to the school community. The survey was open from 18 March – 27 March 2024. Staff also collected pedestrian responses on-site at the roundabout through this time.

4.18 A summary of the survey results include:

· 201 survey responses were collected, including 150 parents/students/teachers, 50 residents, and 1 other.

· The majority of the respondents travel through the roundabout in a car (75%, 148 respondents). There were also high levels of people who walk (39%, 76 respondents) and cycle (24%, 47 respondents) through the intersection. This question allowed for respondents to select multiple answers.

· 51.8% (101) of respondents either agree or strongly agree that the current safety features have improved their feeling of safety. 13.85% (27) of respondents either disagreed or strongly disagreed that the current safety features improved their feeling of safety. The remainder of respondents (34.36%, 67) were either neutral or did not know (Figure 1).

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Figure 1. How much respondents agreed/disagreed that the safety features improved their feeling of safety when using the roundabout.

4.19 Respondents were asked if there was anything that would make them feel safer using the intersection. Key themes from the responses and staff responses have been included below:

Theme	Staff response
Traffic Signals (14)	Traffic lights cannot currently be funded out of the Traffic Operations Road Safety budget and would have to be included in the Long-Term Plan. This project would not preclude traffic signals in the future if they were required and funding was available.
Visibility (8)	Concerns with private vegetation obstructing views have been sent to the Asset Protection team to investigate and contact the property owner. Vegetation on the corner (Council property) has been sent to the Road Landscape team to investigate if removal is appropriate.
Changing the left lane/double lane approach on Grahams Road (7)	A trial to close the left lane on Grahams Road is proposed in Option 1 to provide safer crossings for pedestrians and improve safety for vehicles travelling through the intersection.
Vehicles speeding, slower speeds needed (7)	Permanent speed humps are proposed in option 1 and 2. Option 1 includes an additional hump on the Waimairi Road SE departure to slow vehicles before this crossing point. Option 2 converts the Grahams Road NE approach to single lane, which will help to control speeds further on this approach.
Improved/additional/permanent speed humps (6)	Permanent speed humps are proposed in option 1 and 2.
Pedestrian priority (6)	Providing pedestrian priority (zebra crossings) at the roundabout would require significant changes to the roundabout layout (raised platforms on all approaches and departures, permanent removal of the left lane, altering layout to meet visibility requirements, etc). This currently cannot be funded for through the Traffic Operations Road Safety budget.
Remove treatments (4)	Option 4 provides the option to remove the treatments without replacement. Removing all vertical deflection device will increase speeds and have a negative effect on the desired outcome of this project.

Options Considered Ngā Kōwhiringa Whaiwhakaaro

4.20 Based on the feedback received, staff have developed further options for the Board to consider. These are:

· Option 1: Permanent speed humps on all approaches and trial closure of the left lane on Grahams Road.

· Option 2: Permanent speed humps on all approaches and one departure.

· Option 3: Retain existing layout with speed cushions

· Option 4: Remove existing speed cushions

Options Descriptions Ngā Kōwhiringa

Option 1 – Permanent speed humps and trial lane closure (recommended option)

4.21 Option 1 includes replacing the speed cushions with permanent speed humps on all the approaches to the roundabout, like the arrangement at Merrin/Withells intersection, and trialling the closure of the left lane on the Grahams Road north-east (NE) approach.

4.22 The vertical traffic calming devices (speed humps) are designed to control speeds to 30km/h and as such, at the most congested times of the day (where travel speeds are less) they are not expected to be detrimental to the efficiency of the roundabout or exacerbate any existing congestion related issues. Slower speeds and improved facilities help to make people travelling outside of vehicles feel safer, enabling more people to choose other transport options.

4.23 The permanent speed humps are expected to mitigate noise and vibration issues caused by the speed cushions. The speed humps provide a smoother ramp and surface for vehicles to travel over, and eliminate the sound of tyres against the rubber, or the where the cushions had lifted. Trialling the removal of the left lane on the Grahams Road NE approach was previously recommended by staff in the report to the Community Board in March 2023, but this option was discounted by the Board due to concerns around delays for vehicles.

4.24 The existing exclusive left turn lane on Grahams Road still provides a safety risk, as outlined in the speed assessment and community feedback, for the following reasons:

· Pedestrians currently must cross two lanes of traffic on the Grahams Road northeast approach. At peaks times it presents increased difficulty for pedestrians to select a gap to cross, especially for children, and can pose a risk when one car gives way and masks vehicles travelling in the adjacent lane who may not give way or may not be aware that pedestrians are crossing.

· There is limited intervisibility between the crossing on Waimairi Road SE departure and the left lane on Grahams Road (NE). While the speed cushions have bought speeds down, additional treatments are recommended to improve the safety of pedestrians crossing the exit lane on Waimairi Road.

· Traffic travelling straight through the intersection encroach into the left lane while manoeuvring around the roundabout which can cut off or squeeze the traffic in the left lane.

4.25 Trialling the closure of the left lane would provide staff with an opportunity to assess how the roundabout would function from a single lane approach on all sides.

4.26 Traffic modelling was completed to understand the impact removing this lane would have on the traffic flows of the roundabout. Overall, reducing to one approach lane on the northeast approach on Grahams Road, is not expected to deteriorate intersection performance. The summary outputs are attached to the report under Attachment F.

4.27 Key findings from the model included:

· Based on the 2021 traffic counts, it's evident that the Grahams Road NE approach experienced significant traffic demand during both the morning and evening peaks. However, the opposing movements of right-turning traffic from Grahams Road SW and Waimairi Road NW had relatively low traffic flow. As a result, the traffic flows from Grahams Road NE did not experience excessive delays caused by these opposing movements.

· The model for Option 1 estimated an increased queue length of 50 metres on the Grahams Road NE approach due to the reduction in approach capacity, however expected time delays were only between 0.3 & 0.4 secs due to the low traffic flows from Waimairi Road NW, which meant traffic on the Grahams Road NE was still free flowing.

· All other movements on the other approaches were estimated to have increased queue lengths of less than 5 metres and 0.5 seconds or less of time delay.

· All levels of service (LOS) remained the same between the base model and the Option 1 model, except for Grahams NE U-turn which went from a LOS A to a B.

4.28 This option requires an additional decision after the trial. The lane closure will be trialled for a period of six months and staff will then present a report back to the Community Board with a review of the trial and proposed next steps for the project.

4.29 If the trial treatments are removed, it would be expected that they are replaced with the additional speed humps outlined in Option 2.

Option 2 – Permanent speed humps

4.30 Option 2 includes replacing the speed cushions with permanent speed humps on all approaches to the roundabout and the Waimairi Road SE departure.

4.31 The vertical traffic calming devices (speed humps) are designed to control speeds to 30km/h and as such, at the most congested times of the day (where travel speeds are less) they are not expected to be detrimental to the efficiency of the roundabout and exacerbate further any existing congestion related issues. Slower speeds and improved facilities help to make people travelling outside of vehicles feel safer, enabling more people to choose other transport options.

4.32 Installing a speed hump on the Waimairi SE departure is an alternative option to address the ongoing safety concerns at this crossing, by slowing vehicles before the pedestrian crossing point.

4.33 The existing layout of the island on this departure, allows for the speed hump to be installed before the crossing point without having to adjust the island.

4.34 The permanent speed humps are expected to mitigate noise and vibration issues caused by the speed cushions. The speed humps provide a smoother ramp and surface for vehicles to travel over, and eliminate the sound of tyres against rubber, or the where the cushions had lifted.

Option 3 – Retain existing layout

4.35 Option 3 retains the existing layout of the roundabout, including the speed cushions.

4.36 This option slows vehicles and mitigates the safety concerns that were raised at the intersection as shown in the Speed Assessment and community feedback. However community feedback includes requests for further traffic calming measures as there are still issues of safety when crossing two lanes of traffic on Grahams Road and the speed of vehicles turning left from Grahams Road when crossing Waimari Road.

4.37 There have been additional concerns raised by nearby residents around noise and vibration issues caused by the temporary speed cushions. Retaining this option, would not resolve these concerns raised.

4.38 Additional costs associated with this option would include ongoing maintenance of the temporary speed cushions. Due to the higher volumes of traffic using the roundabout, it is expected that the temporary cushions would experience more wear and tear compared to ones installed on a local street.

Option 4 – Removal of vertical deflection devices

4.39 Option 4 includes the removal of the temporary speed cushions to revert the roundabout back to its original layout. This option does not replace the speed cushions with any other form of traffic calming.

4.40 This option does not address the original safety concerns raised by the community regarding pedestrian and cyclist safety at the roundabout.

4.41 This option also removes the primary treatment which has contributed to lower speeds at the roundabout and resulted in 51% of survey respondents feeling safer using this intersection.

4.42 Removal of the speed cushions is expected to cost approximately $5000. This includes any remediation work required on the road surface.

5. Financial Implications Ngā Hīraunga Rauemi

Capex/Opex Ngā Utu Whakahaere

	Option 1 -Speed humps + trial lane closure	Option 2 – Speed humps	Option 3 – Retain existing	Option 4 - Removal
Cost to Implement	$48,000	$50,000	$0	$5,000
Maintenance/ Ongoing Costs	Additional decision required after trial with further options. Approximately ~$10,000 if trial treatments are removed and additional humps installed.	Minimal cost to overall maintenance contract.	$7,500-$10,000pa subject to wear and tear of the cushions.	N/A
Funding Source	Traffic Operations Minor Road Safety Budget
Cost to prepare report	$4000 for additional speed surveys	No further costs.	No further costs.	No further costs.
Funding Availability	Available

6. Considerations Ngā Whai Whakaaro

Community Impacts and Views Ngā Mariu ā-Hāpori

6.1 Community views on the current layout and operation of the intersection have been sought through the survey.

6.2 Further consultation on the proposed options outlined in this report was not undertaken due to the original consultation and the additional community feedback gathered.

Risks and Mitigations Ngā Mōrearea me ngā Whakamātautau

6.3 There is a risk that if the decision is made not to proceed with Option 1, that children will continue to feel unsafe using the roundabout for their journeys to school. Option 2 would provide an improved level of safety, however, would not meet the concerns raised in the survey feedback.

Legal Considerations Ngā Hīraunga ā-Ture

6.4 Statutory and/or delegated authority to undertake proposals in the report:

6.4.1 Part 1, Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017 provides Council with the authority to install parking or stopping restrictions by resolution.

6.4.2 The Community Boards have delegated authority from the Council to exercise the delegations as set out in the Register of Delegations. The list of delegations for the Community Boards includes the resolution of stopping and traffic control devices.

6.4.3 The installation of any signs and/or markings associated with traffic control devices must comply with the Land Transport Rule: Traffic Control Devices 2004.

6.5 Other Legal Implications:

6.5.1 There is no other legal context, issue, or implication relevant to this decision.

6.5.2 This specific report has not been reviewed and approved by the Legal Services Unit however the report has been written using a general approach previously approved of by the Legal Services Unit, and the recommendations are consistent with the policy and legislative framework outlined in this report.

Strategy and Policy Considerations Te Whai Kaupapa here

6.6 The required decision:

6.6.1 Aligns with the Christchurch City Council’s Strategic Framework.

6.6.2 Is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

6.6.3 Is consistent with Council’s Plans and Policies.

6.7 This report supports the Council's Long Term Plan (2021 - 2031):

6.8 Transport

6.8.1 Activity: Transport

· Level of Service: 10.0.6.1 Reduce the number of death and serious injury crashes on the local road network - <=96 crashes

· Level of Service: 10.5.1 Limit deaths and serious injury crashes per capita for cyclists and pedestrians - <= 12 crashes per 100,000 residents

Impact on Mana Whenua Ngā Whai Take Mana Whenua

6.9 The decision does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Mana Whenua, their culture, and traditions.

6.10 The decision does not involve a matter of interest to Mana Whenua and will not impact on our agreed partnership priorities with Ngā Papatipu Rūnanga.

6.11 The effects of this proposal upon Mana Whenua are expected to be insignificant as the proposal involves minor work within the existing carriageway.

Climate Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi

6.12 The decisions in this report are likely to:

6.12.1 Contribute neutrally to adaptation to the impacts of climate change.

6.12.2 Contribute positively to emissions reductions.

6.13 The emission reductions associated with this project have not been estimated. Improving the ability for people to walk and cycle are a key part of council’s emissions reduction efforts by providing a safe, low emission way for residents to move around the city.

6.14 The recommendations in this report include measures to encourage walking and cycling in the area. Improving safety and making the intersection feel safer would address some of the barriers to people making sustainable travel choices.

7. Next Steps Ngā Mahinga ā-muri

7.1 The approved option will be implemented.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Grahams Waimairi - Proposed speed humps + lane closure	24/832174	23
b ⇩	Grahams Waimairi - Proposed speed humps	24/832176	24
c ⇩	Grahams Waimairi - Speed Assessment	24/818250	25
d ⇩	Grahams Waimairi - Community feedback survey results	24/818251	30
e ⇩	Westburn Te Kura o Hereora - Submission	24/848961	47
f ⇩	Grahams Waimairi - Option 1 modelling summary	24/831446	48

In addition to the attached documents, the following background information is available:

Document Name – Location / File Link

https://christchurch.infocouncil.biz/Open/2023/03/FWHB_20230306_AGN_9043_AT.htm

Signatories Ngā Kaiwaitohu

Author

Gemma Dioni - Principal Advisor Transportation Safety

Approved By

Katie Smith - Team Leader Traffic Operations

Stephen Wright - Manager Operations (Transport)

8. Stop control line - Bus stop upgrades outside 346 Wairakei Road
Reference Te Tohutoro:	24/526495
Responsible Officer(s) Te Pou Matua:	Mansour Johari, Passenger Transport Engineer
Accountable ELT Member Pouwhakarae:	Brent Smith, Acting General Manager City Infrastructure

1. Purpose and Origin of the Report Te Pūtake Pūrongo

1.1 To approve the amendments to the previously approved bus stop (ID 16531) upgrades outside 346 Wairakei Road.

1.2 The report is staff generated in response to concerns raised in a Road Safety Audit (RSA).

1.3 The main amendment involves adding a stop control line at the intersection of Spalding Street and Wairakei Road. Slight adjustments to the road markings surrounding the pedestrian refuge are also required.

1.4 The no stopping lines and bus stop markings as previously approved remain unaltered.

1.5 This encourages vehicles turning left from Spalding Street onto Wairakei Road to come to a complete stop and carefully check for approaching vehicles and pedestrians, utilizing the pedestrian refuge area.

2. Officer Recommendations Ngā Tūtohu

That the Waimāero Fendalton-Waimairi-Harewood Community Board approves:

1. That the road markings and signage associated with the pedestrian refuge on Wairakei Road from 7 metres west of its intersection with Spalding Street to about 52 metres east of Spalding Street, as shown on Attachment B, are revoked.

2. That the road markings and signage associated with the pedestrian refuge on Wairakei Road from 4 metres west of its intersection with Spalding Street to about 71 metres east of Spalding Street, as shown on Attachment A, are installed.

3. Pursuant to Clause 6 of the Christchurch City Council Traffic and Parking Bylaw 2017:

a. That a Stop control be placed against Spalding Street at its intersection with Wairakei Road, as shown in Attachment A.

4. Pursuant to Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017:

a. That parking be restricted at all times on the east side of Spalding Street commencing at a point 10 metres North of its intersection with Wairakei Road and extending in a northerly direction for a distance of 7 metres.

5. That a white centreline be painted on Spalding Street, as shown in Attachment A.

6. That any previous resolutions pertaining to traffic controls made pursuant to any bylaw to the extent that they are in conflict with the traffic controls described in 3 are revoked.

7. That any previous resolutions pertaining to parking and stopping restrictions made pursuant to any bylaw to the extent that they conflict with the parking and stopping restrictions described in clauses 4 above are revoked.

8. That these recommendations if approved, take effect when the parking and stopping restrictions that evidence the restrictions described in clauses 1 – 5 above are in place.

3. Executive Summary Te Whakarāpopoto Matua

3.1 Minor amendments are proposed for the previously approved bus stop upgrades outside 346 Wairakei Road.

3.2 The amendments include implementing a stop line control, its corresponding centre line, parking restrictions, and slightly shifting the previously approved pedestrian refuge in an easterly direction.

3.3 The stop line control effectively prompts vehicles turning left from Spalding Street onto Wairakei Road to stop completely and cautiously observe for oncoming vehicles and pedestrians, using the pedestrian refuge area.

4. Background/Context Te Horopaki

4.1 Bus stop upgrades outside 341 and 346 Wairakei Road were approved by the Community Board on 6 March 2023 as a part of Port-to-Port route review upgrades, see Attachment B.

4.2 The construction of approved upgrades outside 341 Wairakei Road was completed in 2023. The rest of upgrades approved in 2023, will be implemented alongside with the construction of proposed amendments.

4.3 Though the approved bus stop upgrades outside 346 Wairakei Road exhibit an effective design in terms of public transport accessibility, safety, and traffic operation, during the construction phase, a question was raised on potential improvement regarding pedestrian crossing safety.

4.4 An independent safety audit team was then commissioned to conduct an RSA on the upgrades outside 346 Wairakei Road. The amendments proposed in this report are in response to concerns raised by the safety audit team.

Options Considered Ngā Kōwhiringa Whaiwhakaaro

4.5 The following reasonably practicable options were considered and are assessed in this report:

· Preferred option.

· Do-nothing option.

Options Descriptions Ngā Kōwhiringa

4.6 Preferred option:

4.6.1 Option Advantages

· The proposed changes provide a safer environment for all road users particularly pedestrians using the crossing refuge.

4.6.2 Option Disadvantages

· Compared to initially approved plan, Council will occur an extra cost for extra line marking (approximately $2500).

· One on-street parking will be removed.

4.7 Do-nothing Option:

4.7.1 Option Advantages

· Council will occur no extra cost.

· No on-street parking will be lost.

4.7.2 Option Disadvantages

· The safety concerns raised in the RSA will not be resolved.

5. Financial Implications Ngā Hīraunga Rauemi

Capex/Opex Ngā Utu Whakahaere

	Recommended Option	Option 2 – Do nothing
Cost to Implement	$2000	$0
Report preparation	$1500	$1500
Maintenance/Ongoing Costs	$230	$0
Funding Source	Traffic Operations, Capital Expenditure budget.	NA.
Funding Availability	Available.	NA.
Impact on Rates	NA.	NA.

6. Considerations Ngā Whai Whakaaro

Risks and Mitigations Ngā Mōrearea me ngā Whakamātautau

6.1 Should the Community Board proceed with option 2, do-nothing, safety concerns raised in the RSA will not be resolved.

Legal Considerations Ngā Hīraunga ā-Ture

6.2 Statutory and/or delegated authority to undertake proposals in the report:

6.2.1 Clause 6 of the Christchurch City Council Traffic and Parking Bylaw 2017 provides Council with the authority to install traffic controls by resolution.

6.2.2 Part 1, Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017 provides Council with the authority to install stopping, standing, and parking restrictions by resolution.

6.2.3 The Community Boards have delegated authority from the Council to exercise the delegations as set out in the Register of Delegations. The list of delegations for the Community Boards includes the resolution of stopping, standing, and parking restrictions, traffic islands and traffic restraints, and traffic control devices.

6.2.4 The installation of any signs and/or markings associated with traffic control devices must comply with the Land Transport Rule: Traffic Control Devices 2004.

6.3 Other Legal Implications:

6.3.1 There is no other legal context, issue, or implication relevant to this decision.

6.3.2 This specific report has not been reviewed and approved by the Legal Services Unit.

Strategy and Policy Considerations Te Whai Kaupapa here

6.4 The required decisions:

6.4.1 Align with the Christchurch City Council’s Strategic Framework.

6.4.2 Are assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy. The level of significance was determined by considering the criteria set out in the Council’s Significance and Engagement Policy.

6.4.3 Are consistent with Council’s Plans and Policies.

6.5 This report supports the Council's Long Term Plan (2021 - 2031):

6.6 Transport

6.6.1 Activity: Transport

· Level of Service: 10.4.4 Improve user satisfaction of public transport facilities (number and quality of shelters and quality of bus stop) - >=73% resident satisfaction

· Level of Service: 10.4.1 More people are choosing to travel by bus - >=13.7 million people

· Level of Service: 10.5.42 Increase the infrastructure provision for active and public modes - >= 600 kilometres (total combined length)

Community Impacts and Views Ngā Mariu ā-Hāpori

6.7 Letters have been dispatched to affected residents and they have been asked for feedback. No feedback has been received.

6.8 The decision affects the following wards/Community Board areas:

6.8.1 Waimāero Fendalton-Waimairi-Harewood Community Board.

Impact on Mana Whenua Ngā Whai Take Mana Whenua

6.9 The decisions do not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Mana Whenua, their culture, and traditions.

6.10 The decision does not involve a matter of interest to Mana Whenua and will not impact on our agreed partnership priorities with Ngā Papatipu Rūnanga.

Climate Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi

6.11 The proposals in this report are unlikely to contribute significantly to adaptation to the impacts of climate change or emissions reductions.

7. Next Steps Ngā Mahinga ā-muri

7.1 Once recommendation approved, staff will contact the contractors to proceed the construction steps.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Attachment A: Amendments to bus stop upgrades outside 346 Wairakei Road	24/858714	56
b ⇩	Attachment B: Previously Approved Plan.	24/858715	57

In addition to the attached documents, the following background information is available:

Document Name – Location / File Link

Not applicable

Signatories Ngā Kaiwaitohu

Author

Mansour Johari - Passenger Transport Engineer

Approved By

Katie Smith - Team Leader Traffic Operations

Stephen Wright - Manager Operations (Transport)

9. McLeans Island Road Realignment
Reference Te Tohutoro:	24/734116
Responsible Officer(s) Te Pou Matua:	Stuart McLeod, Property Consultant
Accountable ELT Member Pouwhakarae:	Brent Smith, Acting General Manager City Infrastructure

1. Purpose and Origin of the Report Te Pūtake Pūrongo

1.1 The purpose of this report is to obtain approval for road stopping, road legalisation and land sale to enable the realignment of part of McLeans Island Road and to fulfil the requirements of an Infrastructure Provision Agreement between the Christchurch City Council, The Isaac Conservation Wildlife Trust and Harewood Gravels Company Limited.

1.2 Because there is no staff delegation to sell land this report seeks Council approval to sell two parcels of land described as Section 5 SO 320639 and Lot 28 DP 356339. Although not necessary it also seeks Council approval stop parts of McLeans Island Road shown as Sections 3, 4 and 7 on SO 595130 and to acquire land for road shown as Sections 2 and 5 on SO 595130 because they are adjacent to or nearby the parcels to be sold. All parcels are the subject of an Infrastructure provision agreement required to realign part of McLeans Island Road.

1.3 The realignment is the subject of Resource Consent RMA/2022/1949 required for earthworks associated with the realignment. Granting of resource consents is a regulatory function of Council, further decisions are required at an operational level to deal with the land ownership issues that result from the road realignment.

2. Officer Recommendations Ngā Tūtohu

That the Waimāero Fendalton-Waimairi-Harewood Community Board:

1. Receive the information in the McLeans Island Road Realignment Report.

2. Notes that the decision in this report is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3. Pursuant to Section 114 of the Public Works Act 1981 declare as road those parcels of land described as Sections 2 and 5 SO 595130 being part of the land comprised in Record of Title CB4C/937.

4. Pursuant to Section 116(1) of the Public Works Act 1981, agree to stop the legal road described as Sections 3, 4 and 7 on SO 595130 and amalgamate the stopped road land parcels with the adjoining properties at;

a. 539f McLeans Island Road described as Section 5 SO 320539 contained in Record of Title 103103 and^.

b. 567 McLeans Island Road described as Lot 28 DP 356339 contained in Record of Title 103103.

5. Recommends that the Council agrees to a departure from the Disposal of Council Property Policy 2000 by approving the unilateral dealing for disposal Section 5 SO 595130 and Lot 28 DP 356339 to the owners of the adjoining land at a valuation determined by an independent valuer.

6. Recommends that the Council delegates to the Property Consultancy Manager the authority to take and complete all steps necessary to:

a. declare as road Sections 2 and 5 SO 595130

b. stop the legal road shown as Section 3, 4 and 7 on Plan SO 595130

c. dispose of Section 5 SO 595130 and Lot 28 DP 356339 and issue one amalgamated Record of Title for all parcels.

3. Executive Summary Te Whakarāpopoto Matua

3.1 Realignment of various parts of McLeans Island Road (the road) have been under consideration for several years.

3.2 The realignment of this part of the road adjacent to the entrance to Isaac Conservation and Wildlife Trust (ICWT) has been triggered by ICWT upgrading the entrance to its site.

3.3 This upgrade necessitates the need to stop parts of McLeans Island Road shown as Sections 3, 4 and 7 on SO 595130 and to acquire land for road from Harewood Gavels Company Limited shown as Sections 2 and 5 on SO 595130.

3.4 Council staff are supportive of this upgrade and have entered into the attached Infrastructure Provision Agreement (IPA) with the parties setting out roles and responsibilities for the works.

3.5 The road stopping parcels are to be amalgamated with the Councils adjoining property and sold to ICWT at a value determined by an independent registered valuation. These parcels have been in Council ownership for several years and are unused, there is no logical reason to retain ownership once the road has been realigned.

3.6 Although road stopping and road legalisation are delegated to the Manager Property Consultancy this report seeks Council approval for those actions because they are linked to the disposal of Section 5 SO 320639 and Lot 28 DP 356339.

4. Background/Context Te Horopaki

4.1 The section of McLeans Island Road (Pound Road to Chattertons Road) is classified as a collector road in the Councils District Plan. There is a mix of uses in the area ranging from recreational to quarrying activities.

4.2 Discussions regarding the realignment of McLeans Island Road have been occurring for years with some works being completed on an as required basis. This section of the road has been upgraded at the request of the adjoining owner, ICWT, who wanted to improve vehicle access to their sites.

4.3 Isaac Construction applied for a resource consent to undertake the earthworks required for the road realignment, this was subsequently granted, and an Infrastructure Provision Agreement (IPA) was entered into between ICWT, Christchurch City Council and Harewood Gravels Company Limited (Harewood Gravels).

4.4 In broad terms Harewood Gravels own the land to the South of McLeans Island Road, part of which, Sections 2 and 5 SO 595130 are required for road and ICWT own the land to the north and are the only adjoining owner of the road to be stopped other than Council.

4.5 The IPA requires portions of McLeans Island Road Sections 3, 4 and 7 Survey Office Plan 595130 to be stopped and Sections 2 and 5 SO 595130 to be legalised as road and the sale of Section 5 SO 320639 and Lot 28 DP 356339 to ICWT, these various parcels can be seen on the attached plan. It also sets out who is responsible for the construction works, specifications, where the costs fall and the granting of easements if required.

4.6 As a result of the road stopping Section 5 SO 320639 and Lot 28 DP 356339 will become landlocked. The IPA anticipates the sale of these two portions of Council land along with the stopped road to ICWT, being the sole adjoining owner they are the only logical purchaser.

4.7 Council obtained an independent market valuation for both the stopped road and landlocked parcels which has been accepted by ICWT, the valuation summary is appended to this report as a PX item.

4.8 The realignment has improved the standard of the road corridor and improved the safe passage of vehicles to and from Isaac’s quarry. This is evident when comparing the below images of the road before and after the realignment works and the new vehicle entrance. In addition, the overhead electrical supply has been relocated underground.

Options Considered Ngā Kōwhiringa Whaiwhakaaro

4.9 The following reasonably practicable options were considered and are assessed in this report:

· Stop the legal road shown as Sections 3, 4 & 7 SO 595130 and sell them together with Section 5 SO 320639 and Lot 28 DP 356339 to the adjoining owner and

· Legalise Sections 2 and 5 SO 595130 as road.

4.10 The following options were considered but ruled out:

· Take no action and leave all the land parcels in the current ownership. This option was ruled out because:

· Would not reflect the as built road.

· It is contrary to the intent of the signed IPA.

· Council would be retaining land it no longer maintains or occupies.

· Parts of the legal road would be in private ownership.

· Part of the access to Isaacs would be on Council land.

Options Descriptions Ngā Kōwhiringa

4.11 Preferred Option: Stop and legalise roads, sell stopped road and landlocked parcels to the adjoining owner.

4.11.1 Option Description: Sections 2 and 5 SO 595130 would become part of McLeans Island Road, Sections 3, 4 and 7 SO 595130 would no longer be part of McLeans Island Road and would be sold together with Section 5 SO 320639 and Lot 28 DP 356339 to ICWT.

4.11.2 Option Advantages

· Completes the realignment of this part of McLeans Island Road.

· Improves the standard of the road corridor.

· Improves traffic safety.

· Reflects the intent of the IPA.

4.11.3 Option Disadvantages

· Costs of road stopping and road legalisation process.

Analysis Criteria Ngā Paearu Wetekina

4.12 The options discussed in this report were considered against the terms and conditions in the IPA and the benefits to road users and the adjoining owners.

5. Financial Implications Ngā Hīraunga Rauemi

Capex/Opex Ngā Utu Whakahaere

5.1 The decisions in this report do not have a direct financial implication. Improvements to McLeans Island Road are budgeted for in the 2021 – 2031 Long Term Plan ID 17044.

5.2 In addition, the IPA anticipates the sale of the stopped road and Section 5 SO 320639 and Lot 28 DP 356339 at market value which will help reduce costs to Council. The IPA also spells out where the costs fall for the works.

6. Considerations Ngā Whai Whakaaro

Risks and Mitigations Ngā Mōrearea me ngā Whakamātautau

6.1 The Minister may not give approval to the road stopping and legalisation, however given the criteria the project is assessed against this risk is considered minimal.

6.2 Having granted a resource consent to undertake the earthworks required to realign the road there is a reputational risk if the recommendations in this report are not adopted. Council has entered into an agreement with ICWT and must take all necessary steps to achieve the outcomes anticipated in the IPA.

Legal Considerations Ngā Hīraunga ā-Ture

6.3 Statutory and/or delegated authority to undertake proposals in the report:

6.3.1 Councils have powers under Sections 114, 116, 117 and 120 of the PWA 1981 to legalise and stop roads, Christchurch City Council has delegated this authority to the Manager Property Consultancy Manager. However, due to the proposal to sell Section 5 SO 320639 and Lot 28 DP 356339, for which there is no staff delegation, it was decided that this report would seek decisions from Council to implement the intent of the IPA.

6.3.2 Approval is being sought to depart from the Disposal of Council Property Policy 2000 which requires the tendering for the sale of properties. The tender process is not appropriate given that Section 5 SO 320639 and Lot 28 DP 356339 can only logically be sold to the adjoining property owners.

6.4 Local Government Act 1974

i. The Local Government Act 1974 road-stopping procedure will be adopted if one or more of the following circumstances apply:

ii. Where any public right of access to any public space could be removed or materially limited or extinguished because of the road being stopped; or

iii. If it is found through the review process that the road stopping could injuriously affect or have a negative or adverse impact on any other property; or

iv. The road stopping is, in the judgment of the Council, likely to be controversial; or

v. If there is any doubt or uncertainty as to which procedure should be used to stop the road.

6.5 The Public Works Act 1981 road stopping process

i. The Public Works Act 1981 road stopping procedure may be adopted only if all the following circumstances apply:

ii. Where there are no more than two properties, other than the applicant’s property, adjoining the road proposed to be stopped.

iii. Where the written consent to the proposed road stopping of all adjoining landowners (other than the applicant) to the proposed road-stopping is obtained.

iv. Where no other persons, including the public generally, are considered by the Council in its judgment to be adversely affected by the proposed road stopping.

v. Where the road proposed to be stopped is to be amalgamated with the adjoining property or properties (as appropriate); and

vi. Where other reasonable access exists or will be provided to replace the access previously provided by the road proposed to be stopped (i.e. by the construction of a new road); and

6.6 Where the use of the Public Works Act 1981 road stopping procedure is approved by the relevant Government department or Minister.

6.7 If any one of the circumstances referred to in clause 6.5 do not apply, then the Local Government Act 1974 process must be used.

Section 40 Public Works Act 1981

6.8 Section 40 of the Public Works Act 1981 requires Councils to offer surplus property that was acquired for a public work to the person it was acquired from or their successor. There are exemptions from this requirement that apply in this situation.

6.8.1 Section 40 (4) of the Public Works Act exempts Council from the offer back provisions if the “local authority believes on reasonable grounds that, because of the size, shape, or situation of the land it could not expect to sell the land to any person who did not own land adjacent to the land to be sold, the land may be sold to an owner of adjacent land at a price negotiated between the parties.

6.8.2 Section 5 SO 320639 will become landlocked when parts of McLeans Island Road are stopped, the exemption in s40(4) will apply and the land can be sold to the adjoining owner.

6.8.3 Lot 28 DP 356339 was not acquired for a public work; therefore the provisions of section 40 do not apply.

Local Government Act 2002

6.9 When selling land, staff follow the requirements of legislation and the Council’s “Disposal of Council Property Policy 2000”. This policy states that:

· the Council's policy of publicly tendering properties for sale unless there is a clear reason for doing otherwise be confirmed as applying to all areas of the City.

6.10 Normal practice is to treat the statement “clear reason for doing otherwise” as a policy inconsistency under Clause 80 of the Local Government Act 2002. This clause requires the Local Authority to clearly identify any significant inconsistencies with policy including the reasons for the inconsistency. The specific clause is:

A close-up of a document

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6.11 In this case the inconsistency is to not publicly tender the sale of Section 5 SO 320639 and Lot 28 DP 356339 and deal unilaterally with the adjoining owner.

6.12 This approach is justified because once the road is stopped these two parcels of land will be landlocked. There is no other logical purchaser of these two parcels of land, other than the adjoining landowner.

6.13 Council do not intend to amend the policy as this is a unique, one-off proposal.

Strategy and Policy Considerations Te Whai Kaupapa here

6.14 The required decisions:

6.14.1 Align with the Christchurch City Council’s Strategic Framework. McLeans Island Road and Pound Road Corridor Improvement.

6.14.2 Is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy. The level of significance was determined by considering the local benefits of the road improvements and safety considerations.

6.14.3 The road stopping and legalisation is consistent with Council policies, however there is an inconsistency with the Councils policy of tendering properties for sale.

6.15 This report supports the Council's Long Term Plan (2021 - 2031):

6.16 Transport

6.16.1 Activity: Transport

· Level of Service: 10.0.6.1 Reduce the number of death and serious injury crashes on the local road network - <=96 crashes

Community Impacts and Views Ngā Mariu ā-Hāpori

6.17 The resource consent application addressed consultation requirements. It stressed ongoing discussions with Council staff over a number of years and approvals sort from Environment Canterbury for works near their stopbanks and the water race. No other consultation was undertaken nor considered necessary. This was assessment was accepted by the Councils planners.

6.18 There are beneficial community impacts, the improved road corridor allows for more efficient transport movements and greater safety which potentially reduces the number of accidents.

6.19 The decision affects the following wards/Community Board areas:

6.19.1 Hareward Ward of Waimāero Fendalaton-Waimairi-Hareword Community Board.

6.20 The Community Board view has not been ascertained, this report seeks the Boards approvals and recommendations to Council.

Impact on Mana Whenua Ngā Whai Take Mana Whenua

6.21 The decisions do not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore these decisions do not specifically impact Mana Whenua, their culture, and traditions.

6.22 The decision does not involve a matter of interest to Mana Whenua and will not impact on our agreed partnership priorities with Ngā Papatipu Rūnanga.

6.23 The subject parcels of land have not been identified as being in an area of Ngai Tahu cultural significance.

Climate Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi

6.15 The proposals in this report are unlikely to contribute significantly to adaptation to the impacts of climate change or emissions reductions. It is arguable the improved road corridor network will lead to more efficient traffic movement and reduce impacts on climate change.

6.16 The decisions in this report are procedural in nature and have little or no bearing on climate change.

7. Next Steps Ngā Mahinga ā-muri

7.1 Making application to the Minister of Lands to

o stop the road identified as sections 3, 4 and 7 on SO 595130,

o declare sections 2 and 5 SO 595130 as road,

o publish in the NZ Gazette a notice that reflects the above two points.

o Transfer the stopped road and section 5 SO 320639 and Lot 28 DP 356339 to the adjoining owners.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a	Infrastructure Provision Agreement - Confidential	23/1170725
b	Valuation Summary - Confidential	24/887549
c ⇩	SO 595130	24/889160	68

In addition to the attached documents, the following background information is available:

Document Name – Location / File Link

Not applicable

Signatories Ngā Kaiwaitohu

Author

Stuart McLeod - Property Consultant

Approved By

Angus Smith - Manager Property Consultancy

Lynette Ellis - Head of Transport & Waste Management

Brent Smith - Acting General Manager City Infrastructure

10. Grant an Easement for Fibre at Avonhead Park
Reference Te Tohutoro:	24/974368
Responsible Officer(s) Te Pou Matua:	Elizabeth Hoskins, Property Consultant
Accountable ELT Member Pouwhakarae:	Andrew Rutledge, Acting General Manager Citizens and Community

1. Purpose and Origin of the Report Te Pūtake Pūrongo

1.1 The purpose of this report is to request the Community Board to exercise its delegation to approve an easement over land governed under Section 48(1) of the Reserves Act 1977.

1.2 The easement will be for Enable Networks Limited to provide fibre across the recreation reserve to the Kidsfirst kindergarten located on the Local Purpose Reserve adjoining.

1.3 The decision in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy. The level of significance was determined by considering the easement over the reserve will allow continued internet connectivity to the Lessee when copper is no longer available for use.

1.4 There will be minimal impact to park users and the location of the cable will be below ground in an existing conduit currently used for copper.

1.5 The Community Board holds the delegation to grant easements over reserve land pursuant to the Reserves Act 1977, subject to consent from the Minister of Conservation (delegated to the Council Chief Executive)

2. Officer Recommendations Ngā Tūtohu

That the Waimāero Fendalton-Waimairi-Harewood Community Board:

1. Receives the information in the Grant an Easement for Fibre at Avonhead Park Report.

2. Notes that the decision in this report is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3. Approves the granting of an easement in favour of Enable Networks Limited to convey utilities within the land described in the schedule and plan in the agenda report.

4. Approval is subject to Section 48(1) of the Reserves Act 1977 and is subject to the Minister of Conservation consent to the easement, as delegated to the Council Chief Executive under the Instrument of delegation for Territorial Authorities dated 12 June 2013. The Community Board approve the Chief Executive exercising their delegation in this regard.

5. Delegates authority to the Manager Property Consultancy to conclude negotiations and sign the easement document.

3. Schedule

3.1 Avonhead Park is a Recreation Reserve being Lot 485 on Deposited Plan 54157 and Lot 503 Deposited Plan 54144 comprising 2.9198 ha (Record of Title 64540)

3.2 The Kidsfirst building is located at Lot 508 Deposited Plan 54147 comprising 1487m2 and on a Local Purpose Reserve at the rear of 1). No title is issued for this area.

3.3
The aerial image of Avonhead Park below shows the locations of the Kidsfirst Kindergarten (marked as location A) and the recreation reserve (location B).

3.4 The route of the existing conduit is shown in Attachment C.

4. Executive Summary Te Whakarāpopoto Matua

4.1 Staff recommend the granting of the easement for services required to provide fibre across the recreation reserve to the Lessee, Kidsfirst.

4.2 The proposed location of the fibre will be through an existing conduit on the land currently used by Chorus for providing copper to the Lessee. The use of copper will be redundant in the future.

4.3 Other options for internet connectivity to Kidsfirst were investigated by Kidsfirst and fibre was the preferred option to prove a reliable internet service for the business to operate efficiently.

4.4 This installation and easement will have minimal impact on the public and will not affect access to the reserve.

5. Background/Context Te Horopaki

5.1 Kidsfirst kindergartens are a ‘not for profit’ entity and have been located in Avonhead Park since the late 1980’s.

5.2 Kidsfirst lease the land which is Local Purpose (Kindergarten) Reserve and own the building and other improvements. Their business requires reliable and robust internet activity to function, which to date has been provided by a copper installation and wireless network.

5.3 Copper will be decommissioned, and wireless network will not provide the acceptable level of connectivity for this business, hence the need for fibre to be installed to their building.

5.4 Access is through a recreation reserve to the Kidsfirst building located within a Local Purpose (Kindergarten) Reserve so the process under section 48(1) of the Reserves Act 1977 is required to allow this fibre installation by way of an easement.

5.5 There is an expectation that Lessees on the reserve which are community groups or ‘not for profit’ entities will have the ability to be provided with utilities that support the functionality of that entity.

5.6 The following related memos/information were circulated to the meeting members:

Date	Subject
	N/A

5.7 The following related information session/workshops have taken place for the members of the meeting:

Date	Subject
	N/A

Options Considered Ngā Kōwhiringa Whaiwhakaaro

5.8 The following reasonably practicable options were considered and are assessed in this report:

· Granting an easement to allow a fibre connection to Kidsfirst as the only reasonable and practical option.

5.9 The following options were considered but ruled out:

· Do not grant an easement and request Kidsfirst use other options for internet connectivity. Other options would not provide sufficient capability for the efficient use as an internet connection or be as cost effective as the fibre option.

Options Descriptions Ngā Kōwhiringa

5.10 Preferred Option

5.11 Option Description: Grant an easement to allow fibre to be installed

5.11.1 Option Advantages

· This will allow Kidsfirst a robust and reliable internet connection needed for their business to operate efficiently.

· Other options for internet connectivity were inferior or not practical in this location.

5.11.2 Option Disadvantages

· There are no disadvantages with this option.

Analysis Criteria Ngā Paearu Wetekina

5.12 Installation of fibre to the building through an existing conduit in the reserve was the most practice al, reasonable and cost-effective option.

6. Financial Implications Ngā Hīraunga Rauemi

Capex/Opex Ngā Utu Whakahaere

	Recommended Option	Option 2 - <enter text>	Option 3 - <enter text>
Cost to Implement	$2000-$3000 staff and legal costs	N/A	N/A
Maintenance/Ongoing Costs	Nil
Funding Source	Parks and Enable Networks Ltd
Funding Availability	Parks opex
Impact on Rates	Nil

7. Considerations Ngā Whai Whakaaro

Risks and Mitigations Ngā Mōrearea me ngā Whakamātautau

7.1 There are no risks in granting this easement to Enable Networks Limited.The utility will be managed under a business -as -usual approach by the operators and any access to install or maintain will require notification to Council. Council will be indemnified for any damage to the cable or conduit.

Legal Considerations Ngā Hīraunga ā-Ture

7.2 Statutory and/or delegated authority to undertake proposals in the report:

7.2.1 Section 48(1) of the Reserves Act 1977 states that the administering body of a reserve may grant easements over any part of the reserve.

7.2.2 Section 48(2) of the Reserves Act 1977 stipulates the administering body of a reserve must give public notice to the proposal to grant an easement, however s48(3) of the act provides that subsection (2) will not apply in circumstances where the reserve is not likely to be materially amended or damaged and the rights of the public are not permanently affected. Section 48(3) applies in this case.

7.2.3 The Council in the Delegations register has given authority to grant easements on reserves to the Community Board subject to the Minister of Conservation approval (which is delegated to Council Chief Executive).

7.3 Other Legal Implications:

7.3.1 There are no other legal considerations with respect to this report.

7.3.2 Council’s legal team will be drafting the easement document.

Strategy and Policy Considerations Te Whai Kaupapa here

7.4 The required decision:

7.4.1 Aligns with the Christchurch City Council’s Strategic Framework..

7.4.2 The decision to grant this easement to Enable Networks Limited is consistent with Council’s Plans and Policies.

7.5 This report supports the Council's Long Term Plan (2021 - 2031):

7.6 Parks, heritage and coastal environment

7.6.1 Activity: Parks and Foreshore

· Level of Service: 6.8.10.1 Appropriate use and occupation of parks is facilitated - Formal approval process initiated within ten working days of receiving complete application - 95%

Community Impacts and Views Ngā Mariu ā-Hāpori

7.7 Under Section 48(3) of the Reserves Act a public notice and any subsequent submissions was not required where the reserve is not likely to be materially amended or damaged and the rights of the public are not permanently affected. There will be no restriction regarding access or use of the Reserve by the public.

7.8 The decision affects the following wards/Community Board areas:

7.8.1 Waimaero Fendalton-Waimairi-Harewood.

Impact on Mana Whenua Ngā Whai Take Mana Whenua

7.9 The decision does not involve a significant decision in relation to ancestral land, a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Mana Whenua, their culture, and traditions.

7.10 The decision is not a matter of interest to Mana Whenua and will not impact on our agreed partnership priorities with Ngā Papatipu Rūnanga.

7.11 This decision does not impact on Mana whenua as the location is not a site of significance nor does the granting of an easement impact on any culture or values.

Climate Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi

7.15 The proposals in this report are unlikely to contribute significantly to adaptation to the impacts of climate change or emissions reductions.

7.16 The granting of an easement is to allow the installation of a utility on Council owned land.

8. Next Steps Ngā Mahinga ā-muri

8.1 Following the decision to grant this easement we will seek Minister of Conservation approval then complete the documentation and processes required prior to any works commencing on the reserve.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	2013 Minister of Conservation delegation	24/995068	75
b ⇩	Excerpt Delegation Register- Community Board	24/995069	85
c ⇩	Map of Exisitng Conduit Location	24/1104706	86

In addition to the attached documents, the following background information is available:

Document Name – Location / File Link

Not applicable

Signatories Ngā Kaiwaitohu

Author

Elizabeth Hoskins - Property Consultant

Approved By

Angus Smith - Manager Property Consultancy

Rupert Bool - Acting Head of Parks

11. Waimāero Fendalton-Waimairi-Harewood - Better-Off Fund Applications for Consideration
Reference Te Tohutoro:	24/959614
Responsible Officer(s) Te Pou Matua:	Maryanne Lomax, Community Governance Manager maryanne.lomax@ccc.govt.nz
Accountable ELT Member Pouwhakarae:	Andrew Rutledge, Acting General Manager Citizens and Community

1. Purpose and Origin of the Report Te Pūtake Pūrongo

1.1 The purpose of this report is for the Waimāero Fendalton-Waimairi-Harewood Community Board to consider applications for funding from its Better-Off Fund as listed below.

Funding Request Number

Organisation

Project Name

Amount Requested

Amount Recommended

00067306

Social Service Council of the Diocese of Christchurch

Burnside/Bryndwr Community Development Worker Establishment

$40,000

00067436

Pūharakekenui Styx Living Laboratory Trust

Styx Living Laboratory Trust Education Work Program Initiative

$45,248

$10,000

1.2 There is currently a balance of $50,000 remaining in the fund.

2. Officer Recommendations Ngā Tūtohu

That the Waimāero Fendalton-Waimairi-Harewood Community Board:

1. Receives the information in the Waimāero Fendalton-Waimairi-Harewood - Better-Off Fund Applications for Consideration Report.

2. Notes that the decisions in this report are assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3. Approves a grant of $40,000 from its Better-Off Fund to the Social Service Council of the Diocese of Christchurch towards the establishment of a Community Development Worker in the Burnside/Bryndwr area ($20,000 for the 2024/25 year and $20,000 for the 2025/26 year).

4. Approves a grant of $10,000 from its Better-Off Fund to the Pūharakekenui Styx Living Laboratory Trust towards the salary and equipment for the Education Work Program Initiative.

3. Key Points Ngā Take Matua

Strategic Alignment Te Rautaki Tīaroaro

3.1 The recommendations above are aligned to the Council's Strategic Framework and in particular the strategic priorities of a Collaborative and Confident City and A Cultural Powerhouse City. The projects also align with the Te Haumako Te Whitingia Strengthening Communities Together Strategy.

3.2 The purpose of the fund is to partner with organisations and groups to support local initiatives, projects, and activities through additional Community Board funding, including a focus on supporting local action to increase climate resilience.

3.3 Projects will improve well-being by building social capital, encouraging participation, increase accessibility and connectedness – generating opportunities for youth, and diverse communities and increasing local pride.

3.4 When considering allocation of funds, priority will be given to projects/initiatives that contribute towards the following outcomes:

· Increasing the tree canopy across the city and our regional parks

· Enhancing biodiversity

· Safer neighbourhoods

· Repairing infrastructure and facilities

· Responding to climate change through adaptation planning

· Encouraging active travel

3.5 Projects should also show a strong alignment to the Council's Te Haumako Te Whitingia Strengthening Communities Together Strategy.

3.6 Priority will also be given to projects that directly contribute towards achieving Community Board Plan priorities.

Decision Making Authority Te Mana Whakatau

3.7 The Community Board has the delegated authority to determine the allocation of the Better-Off Fund for each community.

3.7.1 Allocations must be consistent with any policies, standards or criteria adopted by the Council.

3.7.2 The Fund does not cover:

· Legal challenges or Environment Court challenges against the Council, Council Controlled Organisations, or Community Board decisions.

· Projects or initiatives that change the scope of a Council project or that will lead to ongoing operational costs to the Council (though Community Boards can recommend to the Council that it consider a grant for this purpose).

Assessment of Significance and Engagement Te Aromatawai Whakahirahira

3.8 The decisions in this report are assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3.9 The level of significance was determined by the number of people affected and/or with an interest.

3.10 Due to the assessment of low significance, no further community engagement and consultation is required.

Discussion Kōrerorero

3.11 At the time of writing, the balance of the Better-Off Fund is as below.

Total Budget 2023/25	Granted To Date	Available for allocation	Balance If Staff Recommendation adopted
$500,000	$450,000	$50,000	$0

3.12 Based on the current Better-Off Fund criteria, the above applications are eligible for funding.

3.13 The attached Project Brief(s) provide detailed information for the applications. This includes organisational details, project details, financial information, and a staff assessment.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Better-Off Fund Project Brief - Burnside/Bryndwr Community Development Worker	24/959640	90
b ⇩	Better-Off Fund Project Brief - Pūharakekenui Styx Living Laboratory Trust	24/971058	93

Signatories Ngā Kaiwaitohu

Author

Maryanne Lomax - Manager Community Governance, Fendalton-Waimairi-Harewood

Approved By

Matthew McLintock - Manager Community Governance Team

John Filsell - Head of Community Support and Partnerships

12. Waimāero Fendalton-Waimairi-Harewood Community Board Area Report - July 2024
Reference Te Tohutoro:	24/1028454
Responsible Officer(s) Te Pou Matua:	Maryanne Lomax, Community Governance Manager maryanne.lomax@ccc.govt.nz
Accountable ELT Member Pouwhakarae:	Andrew Rutledge, Acting General Manager Citizens and Community

1. Purpose of Origin of the Report Te Pūtake Pūrongo

1.1 This report provides the Board with an overview of initiatives and issues current within the Community Board area.

1.2 This report is staff-generated monthly.

2. Officer Recommendations Ngā Tūtohu

That the Waimāero Fendalton-Waimairi-Harewood Community Board:

1. Receives the information in the Waimāero Fendalton-Waimairi-Harewood Community Board Area Report - July 2024.

3. Community Support, Governance and Partnership Activity

3.1 Community Governance Projects

3.1.1 Nature Play Space to be developed in Englefield Reserve with Community

An initial community advisory group site visit will happen on Saturday 22nd June to Englefield Reserve. The group is made up of representatives from Northwood and Belfast Residents Associations, community and sports groups and the Styx Mill Living Laboratory Trust who undertake Community Planting in the area. The group will be looking at the space identified for a Nature Play area to get a feel for it and brainstorm ideas that will contribute to a draft design of what it could be.

The work will be supported by Council staff and a nature play consultant and funded through the Waimāero Fendalton Waimairi-Harewood Community Board. The draft design will then go to Council staff and then be put out for wider consultation to the community to get their input. The outcome of working together in this way will see the development of a space, designed by the community for the community.

Englefield Reserve - proposed location of nature play space

3.1.2 Fendalton-Waimairi-Harewood Community Liaison Meeting

The latest Community meeting was held on Wednesday 19 June 2024 at the Fendalton Service Centre/Library. We had around 30 people attend from community organisations around the Board area and three members of the Community Board. We had new author, Margot Korhonen, speak about her experience working with her community which led her to write a book called "Creating Connected Communities - how to make a difference without adding stress". Natalie is supporting Margot to deliver a free workshop to community groups in July which will be tailored to meet attendee needs.

We also had John Slaughter, the Council's City Safety Advisor speak to the group. He has currently been working on the development of a homeless strategy. Homelessness includes people in emergency or transitional housing, not just those in cars, tents or on the street. There are not actually a large number of homeless (i.e. without a home to go back to) in Christchurch. The strategic intent is to connect agencies and people who work on the issue of homelessness together.

As it was volunteer week the staff gave each person attending a chocolate bar to keep for themselves or gift to a volunteer. They were all thanked for their attendance and great work in the community.

Margot Korhonen speaking to the group

3.1.3 Bishopdale Mall Public Toilets

After quite a wait, we can confirm that the inside of the Public Toilets at Bishopdale will be getting a well-deserved repaint. The concept design was put forward by the community at Celebrate Bishopdale 2021, requesting a Nature theme.

Since then, between a change in artist, COVID, negotiations and redesigns and the new artist moving out of town, work finally began on Tuesday 18 June. One toilet will be closed and painted while the other is open for use and then swapped over.

The concept design takes into consideration the community request for a nature theme, maintenance issues and cultural appropriateness. The design is ribbons of block colour that represent colours of nature and flowing leaves of hemlock stencilled in places on the colour bands as they “flow” through the toilet.

Bruce, the artist, beginning prep work Subject to weather conditions and illness, the work is expected to be completed in July.

3.1.4 Gear Up Ōtautahi

A great day was had at the launch of Gear Up Ōtautahi – Pass it on to Play at MacFarlane Park on 27 May 2024. This is the re-launch of the Give Gear Get Great initiative that has been running for approximately six years and redistributes pre-loved sports equipment out the those that need it in the community.

Gear Up Ōtautahi – Pass it on to Play is a partnership initiative and stakeholders include the Christchurch City Council, Sport Canterbury, Rotary, Serious Fun Sports Events and Profile Training Group. Organisations all working together to ensure that pre-loved sports gear goes out to those that can use it and it is kept out of landfill.

Children from Shirley Primary eagerly attended the launch as part of the Listening Post run by the Shirley Village Project and happily took away free sports gear to re-use and enjoyed refreshments and a sausage sizzle.

Bins are already located at various locations, including the Fendalton Library and Service Centre where gear is already being donated by the community.

3.1.5 Bryndwr Banter - Winter Edition 2024: Connecting Communities

We're excited to announce the Winter 2024 edition of Bryndwr Banter and Community Safety Leaflet has reached 3,500 homes in Bryndwr! This 4th edition is packed with valuable information thanks to our local community groups. Residents can enjoy a 'Fresh on Kendal' discount voucher, a soup recipe, a list of local pantries, details about the new after-school zone and Tech Mate programmes at Fendalton Library, and advice from the Citizens Advice Bureau on scams. Plus, discover Bryndwr's community activities, services, and events.

This project connects Bryndwr, fostering community resilience and unity. We're seeking sponsors for printing costs and volunteers for delivery. Interested? Contact Karen Boag at karen.boag@ccc.govt.nz.

Looking ahead, the Spring 2024 edition releases in September. Share your stories, news, or ideas by connecting with Karen (details above) to enrich Bryndwr's community newsletter!

A copy of the latest edition is available by clicking here.

3.2 Community Funding Summary

3.2.1 A status report on the Board's 2023-24 Discretionary Response Fund and Youth Development Fund as at 20 June 2024 is attached (refer to Attachment A).

3.2.2 Youth Development Fund

Four applications have been approved under the Community Governance Manager's delegation:

· Valentino Swainson (National Basketball Tournament) - $150

· Kaitlyn Braithwaite (Pipe Band Canada Tour) - $300

· St Thomas Canterbury School (National Rugby League Tournament) - $300

· Russley School (Basketball Tournament) - $350

3.3 Participation in and Contribution to Decision Making

3.3.1 Report back on other Activities contributing to Community Board Plan

· A progress report on the Community Board Plan was provided to the Board at their 6 May 2024 meeting. Next report will be completed in December 2024.

3.3.2 Council Engagement and Consultation

· There are currently no consultations open which impact on the Fendalton-Waimairi-Harewood Board area.

A full list of open consultations can be found on the Council's Lets Talk website at https://letstalk.ccc.govt.nz/

4. Advice Provided to the Community Board Ngā Kupu Tohutohu ka hoatu ki te Poari Hapori

4.1 Customer Service Request Report - Hybris monthly report for May 2024 attached, providing an overview of the number of Customer Service Requests that have been received, including the types of requests being received and a breakdown of how they are being reported (refer to Attachment B).

4.2 Fendalton-Waimairi-Harewood Graffiti Snapshot - May 2024 (refer to Attachment C)

4.3 SWN - Memorial Avenue/Fendalton Road intersection - signals re-cabling (circulated 14 June 2024)

4.4 Memo - Kā Pūtahi Creek at Englefield Reserve and Waimairi Stream at Fendalton Park - planned restoration works to banks (refer to Attachment D)

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Fendalton-Waimairi-Harewood Board Funding Update - June 2024	24/1028470	102
b ⇩	Fendalton-Waimairi-Harewood Ticket Report - May 2024	24/1028473	104
c ⇩	Fendalton-Waimairi-Harewood Graffiti Snapshot - May 2024	24/1057805	105
d ⇩	Memo - Kā Pūtahi Creek at Englefield Reserve and Waimairi Stream at Fendalton Park	24/1056568	107

Signatories Ngā Kaiwaitohu

Author

Maryanne Lomax - Manager Community Governance, Fendalton-Waimairi-Harewood

Approved By

Matthew McLintock - Manager Community Governance Team

John Filsell - Head of Community Support and Partnerships

ITEM NO.	GENERAL SUBJECT OF EACH MATTER TO BE CONSIDERED	SECTION	SUBCLAUSE AND REASON UNDER THE ACT	PLAIN ENGLISH REASON	WHEN REPORTS CAN BE REVIEWED FOR POTENTIAL RELEASE
9.	McLeans Island Road Realignment
	Attachment a - Infrastructure Provision Agreement	s7(2)(i)	Conduct Negotiations	To ensure construction prices remain confidentail until the property transactions is completed.	30 November 2029 Setllement of land sale
	Attachment b - Valuation Summary	s7(2)(i)	Conduct Negotiations	Confidential until property is sold	30 November 2027 Settlement of property sale