Minutes of Waimāero Fendalton-Waimairi-Harewood Community Board

Part A Matters Requiring a Council Decision

Part B Reports for Information

Part C Decisions Under Delegation

Karakia Tīmatanga

The agenda was dealt with in the following order.

1. Apologies Ngā Whakapāha

Part C

Community Board Resolved FWHB/2024/00032

That the apologies received from Sam MacDonald and David Cartwright for lateness be accepted.

Shirish Paranjape/Bridget Williams Carried

2. Declarations of Interest Ngā Whakapuaki Aronga

Part B

There were no declarations of interest recorded.

Sam MacDonald joined the meeting at 4.32pm.

3. Confirmation of Previous Minutes Te Whakaāe o te hui o mua

Part C

Community Board Resolved FWHB/2024/00033

That the minutes of the Waimāero Fendalton-Waimairi-Harewood Community Board meeting held on Monday, 6 May 2024 be confirmed.

Jason Middlemiss/Nicola McCormick Carried

4. Public Forum Te Huinga Whānui

Part B

4.1

Bryndwr Road

Louise and Kevin Phillips spoke on behalf of the residents of Bryndwr Road regarding the condition of the street. Louise and Kevin presented a petition with 96 signatories requesting urgent action to remediate Bryndwr Road.

The Board requested advice from staff to confirm what works are planned for the full length of Bryndwr Road during the next financial year, and if any further work is scheduled for the remainder of the 2024-34 LTP period including remediating the kerb and channel.

Attachments

a Bryndwr Road - Petition and Supporting Documents ⇨

4.2

Hamish Campbell

Mr Campbell apologised that he was unable to attend this meeting.

4.3

Belfast Residents Association

Charlotte Gavin updated the Board on the reestablishment of the Belfast Residents Association.

5. Deputations by Appointment Ngā Huinga Whakaritenga

Part B

5.1

Judith Watson

Judith Watson, local resident and property developer, spoke regarding item 7.

6. Presentation of Petitions Ngā Pākikitanga

Part B

The Board received a petition during the public forum presentation from Kevin and Louise Philips.

7. Proposed Lane Name - 69 Crofton Road

Community Board Resolved FWHB/2024/00034

Officer recommendations accepted without change.

Part C

That the Waimāero Fendalton-Waimairi-Harewood Community Board:

1. Receives the information in the Proposed Lane Name - 69 Crofton Road Report.

2. Notes that the decision in this report is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3. Approves the following new lane name for 69 Crofton Road (RMA/2022/3965)

a. Lane 1 - Sleeman View Lane

Aaron Keown/Jason Middlemiss Carried

8. Native planting along the Ilam Stream within Avonhead Park

Community Board Resolved FWHB/2024/00035

Officer recommendations accepted without change.

Part C

That the Waimāero Fendalton-Waimairi-Harewood Community Board:

1. Receives the information in the Native planting along the Ilam Stream within Avonhead Park Report.

2. Notes that the decision in this report is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3. Approves the planting of native plants along the border of the Ilam Stream in Avonhead Park in accordance with the planting plan set out in the agenda report..

Sam MacDonald/Shirish Paranjape Carried

9. Withells Road - Proposed No Stopping Restrictions

Community Board Resolved FWHB/2024/00036

Officer recommendations accepted without change.

Part C

That the Waimāero Fendalton-Waimairi-Harewood Community Board:

1. Receives the information in the Withells Road - Proposed No Stopping Restrictions Report.

2. Notes that the decision in this report is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3. Revokes any previous resolutions pertaining to traffic controls made pursuant to any bylaw to the extent that they are in conflict with the parking or stopping restrictions described in resolutions 4 below.

4. Approves that in accordance with Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017, that the stopping of vehicles be prohibited at any time on the southeast side of Withells Road, commencing at its intersection with Merrin Street and extending in a north-easterly direction for a distance of 28 metres, as detailed on Attachment A.

5. Approves that these resolutions take effect when parking signage and/or road markings that evidence the restrictions described in this staff report are in place (or removed in the case of revocations).

Sam MacDonald/Nicola McCormick Carried

10. Clyde Road Bus Stop

Community Board Resolved FWHB/2024/00037

Officer recommendations accepted without change.

Part C

That the Waimāero Fendalton-Waimairi-Harewood Community Board:

1. Receives the information in the Clyde Road Bus Stop Report.

2. Notes that the decision in this report is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

4. That the stopping of vehicles is prohibited at all times on the on the south side of Greers Road commencing at its intersection with Clyde Road and extending in a south-westerly direction for a distance of 72 metres.

5. Approves that a Bus Stop be installed on the south side of Greers Road commencing at a point 72 metres southwest of its intersection with Clyde Road and extending in a south-westerly direction for a distance of 14 metres.

6. Approves that these resolutions take effect when parking signage and/or road markings that evidence the restrictions described in this staff report are in place (or removed in the case of revocations).

James Gough/Shirish Paranjape Carried

David Cartwright joined the meeting at 5.04pm.

11. Waimāero Fendalton-Waimairi-Harewood - Better-Off Fund Applications for Consideration

Community Board Resolved FWHB/2024/00038

Officer recommendations accepted without change.

Part C

That the Waimāero Fendalton-Waimairi-Harewood Community Board:

1. Receives the information in the Waimāero Fendalton-Waimairi-Harewood - Better-Off Fund Applications for Consideration Report.

2. Notes that the decisions in this report are assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3. Approves a grant of $11,200 from its Better-Off Fund to the Wildlife Veterinary Trust towards their hospital expansion and volunteer recognition event.

4. Approves a grant of $12,500 from its Better-Off Fund to St Mark's Presbyterian Church towards their community space upgrade project.

5. Allocates $35,000 from its Better-Off Fund to the Council's Parks Unit towards the purchase and installation of a community BBQ at Bishopdale Park.

6. Approves a grant of $12,000 from its Better-Off Fund to the Burnside West Christchurch University Cricket Club Inc towards the installation of CCTV cameras and clubroom alarm upgrade.

7. Allocates $11,381 from its Better-Off Fund to the Fendalton-Waimairi-Harewood Governance Team towards the purchase and installation of picnic tables at the Belfast Community Pool.

8. Allocates $50,000 from its Better-Off Fund to the Council's Community Support and Partnerships Unit to facilitate a review of Orana Park operations.

Sam MacDonald/Bridget Williams Carried

Aaron Keown abstained from voting on this item.

12. Fendalton-Waimairi-Harewood 2023-2024 Discretionary Response Fund Applications - Englefield Reserve Consultant, Redwood Ladies Friendship Club - June 2024

Community Board Resolved FWHB/2024/00039

Officer recommendations accepted without change.

Part C

That the Waimāero Fendalton-Waimairi-Harewood Community Board:

1. Receives the information in the Fendalton-Waimairi-Harewood 2023-2024 Discretionary Response Fund Applications - Englefield Reserve Consultant, Redwood Ladies Friendship Club - June 2024 Report.

2. Notes that the decisions in this report are assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3. Allocates $4,300 from its 2023-2024 Discretionary Response Fund to the Northwood Community Partnerships Project budget for Englefield Reserve towards consultancy and engagement costs.

4. Approves a grant of $400 from its 2023-2024 Discretionary Response Fund to the Redwood Ladies Friendship Club towards their Monthly Community, Outings, Activities and Events.

James Gough/Aaron Keown Carried

13. Fendalton-Waimairi-Harewood 2023-24 Youth Development Fund Applications - Badminton Canterbury Inc and Joran Le Quellec

Community Board Resolved FWHB/2024/00040

Officer recommendations accepted without change.

Part C

That the Waimāero Fendalton-Waimairi-Harewood Community Board resolve to:

1. Approves a grant of $1,000 from its 2023-24 Youth Development Fund to Badminton Canterbury Inc towards the costs of Alex (JiaHeng) Li, Allen Yue, Anna Kim, Baxter Lin, Cherry Zhang, Elsa (Fanxi) Meng, Jasper Wong, Jay Xuan Tan, Joelle Chiong, Justin Loh, Katherine Zhang, Rina Kim, Rohan Gala, Sethumi Wickramanayake, Timothy (Quan) Yuan, Loretta Liu to compete at the Junior Team Championships in Palmerston North, from 7 to 10 July 2024.

2. Approves a grant of $400 from its 2023-24 Youth Development Fund to Joran Le Quellec to attend the New Zealand Secondary Students’ Choir International tour to Beijing, from 3 to 20 July 2024.

Aaron Keown/Shirish Paranjape Carried

14. Waimāero Fendalton-Waimairi-Harewood Community Board Area Report - June 2024

Community Board Resolved FWHB/2024/00041

Officer recommendations accepted without change.

Part B

That the Waimāero Fendalton-Waimairi-Harewood Community Board:

1. Receives the information in the Waimāero Fendalton-Waimairi-Harewood Community Board Area Report - June 2024.

Jason Middlemiss/David Cartwright Carried

15. Elected Members’ Information Exchange Te Whakawhiti Whakaaro o Te Kāhui Amorangi

Part B

Members exchanged information on matters of interest to the Board, including the following:

Purpose of the Elected Members’ Information Exchange Item

· Nicola McCormick requested clarification of the purpose of the Elected Members’ Information Exchange item. The Governance Manager advised that the main purposes of the item are:

o To allow the Board’s Councillors to update the Board on work happening at a Council governance level.

o To allow Board members to provide updates from meetings where they represent the Board, for example the Airport Noise Liaison Committee.

o To provide an opportunity for Board members to raise awareness of emerging community issues.

Hartley Ave Pedestrian Overbridge

· James Gough informed the Board that staff from the Council and Ministry of Education have been working constructively to confirm the work required to repair the Hartley Ave Pedestrian Overbridge. Staff are finalising an agreement to share the costs of the repairs.

Harewood/Breens/Gardiners Intersection

· Aaron Keown informed the Board that he has requested the local Members of Parliament to investigate whether the safety improvements at the Harewood/Breens/Gardiners intersection will be eligible for a Government subsidy.

Karakia Whakamutunga:

Meeting concluded at 5.15pm.

CONFIRMED THIS 8^TH DAY OF JULY 2024.

Jason Middlemiss

Chairperson