Agenda of Council - Wednesday, 3 July 2024

Karakia Tīmatanga given by the Mayor and Councillors.

1. Apologies Ngā Whakapāha

Council Resolved CLP/2024/00044

That an apology for lateness from Councillor Harrison-Hunt be accepted.

Secretarial Note: Councillors Donovan and Harrison-Hunt attended the meeting via audio-visual link.

Councillor Cotter/Councillor Barber Carried

2. Declarations of Interest Ngā Whakapuaki Aronga

There were no declarations of interest recorded for Thursday 2 May 2024.

During the Hearing of Verbal Submissions for Thursday 2 May 2024:

· Councillor Donovan joined the meeting via audio-visual link at 3.02pm during submission 2311.

· Councillor McLellan joined the meeting at 3.07pm during submission 2311.

· Councillor Gough left the meeting at 3.26pm and returned at 3.31pm during submission 2269.

· Councillor Harrison-Hunt joined the meeting via audio-visual link at 3.28pm during submission 2269.

· Councillor MacDonald left the meeting at 3.43pm during submission 2310 and retuned at 3.51pm during submission 2639.

· Councillor Barber left the meeting at 3.44pm and returned at 3.47pm during submission 2310.

· The meeting adjourned at 4.31pm and reconvened at 5pm. Councillors MacDonald and McLellan were not present at this time.

· Councillors MacDonald and McLellan returned to the meeting at 5.07pm during submission 1436.

· Councillor McLellan left the meeting at 5.24pm during submission 824 and returned at 5.32pm during submission 542.

· Councillor Gough left the meeting at 5.35pm and returned at 5.43pm during submission 274.

· Councillor Barber left the meeting at 5.37pm and returned at 5.43pm during submission 274.

· Councillor Henstock left the meeting at 5.47pm during submission 464 and returned at 5.55pm during submission 1560.

· The meeting adjourned at 6.05pm and reconvened at 6.31pm. Councillors Templeton, Gough and Henstock were not present at this time.

· Councillor Henstock returned to the meeting at 6.32pm.

· Councillor McLellan left the meeting at 6.34pm during submissions 2441 and 2451 and returned at 6.39pm during submission 1522.

· Councillor Gough left the meeting at 7.17pm during submission 2882 and returned at 7.22pm during submission 2828.

· Councillor Templeton returned to the meeting at 7.27pm via audio/visual link during submission 2828.

· Councillor Gough left the meeting at 7.50pm and returned at 7.52pm during submission 3372.

3. Draft Long Term Plan 2024-2034 Hearing of Verbal Submissions - Thursday 2 May 2024

The following submitters presented to the Council. Presentations, supporting documents and submissions not included in the Agenda are attached.

Submitter	Submitter No.
Waitai Coastal-Burwood-Linwood Community Board Paul McMahon – Chair and Jackie Simons – Deputy Chair	2311
Waimāero Fendalton-Waimairi-Harewood Community Board Bridget Williams – Chair and Jason Middlemiss – Deputy Chair	1501
Te Pātaka o Rākaihautū Banks Peninsula Community Board Lyn Leslie – Chair and Nigel Harrison – Deputy Chair Presentation provided refer to Attachment A below.	2269
Waipapa Papanui-Innes-Central Community Board Emma Norrish – Chair and Simon Britten – Deputy Chair Presentation provided refer to Attachment B below.	2087
Waipuna Halswell Hornby Riccarton Community Board Helen Broughton – Chair and Marie Pollisco – Deputy Chair	2310
Waihoro Spreydon Cashmere Heathcote Community Board Callum Ward – Chair and Keir Leslie – Deputy Chair Presentation provided refer to Attachment C below.	2639
The Arts Centre Philip Aldridge and Murray Dickson – Chair	841
Māui and Hector's Dolphin Defenders NZ Inc Christine Rose (via audio/visual link)	1119
Victoria Andrews (via audio/visual link)	1436
Banks Peninsula Conservation Trust Pest Free Banks Peninsula Project Management Group David Miller, Penny Carnaby and Andy Thompson	824 800
David Miller	542
Project Oversight Group of Pest Free Banks Peninsula and Towards Pest Free Waitaha Mark Christensen - Chair	3047
Mark Christensen	274
Karen Mathias	24
Mary McCammon	464
Kō Mahi Ko Ora (c/- Nōku Te Ao Charitable Trust) Bailey Peryman Presentation provided refer to Attachment D below.	1560
Andrew Eadon-Jones	523
Luke Chandler	14
Matt and Jay Harris Oliver Waddall	2441 2451
David Alexander & Lousia Eades Secretary & Treasurer	1522
Terrace Christchurch Ltd Antony Gough – Managing Director	2545
Governors Bay Jetty Restoration Trust Prue Miller – Chair and Louisa Eades Presentation provided refer to Attachment E below.	2543
Lyndon Telfer	492
Don Gould	3868
Robbie Peacocke	2833
Erin Andrew	2882
Thomas Kulpe	2828
Laurie Poole	2614
Food Resilience Network Incorporated Murray James – Committee Member and Sarah Butterfield	3603
Marie Byrne Presentation provided refer to Attachment H below.	3577
Te Tuna Tāone Jenny Bond - Facilitator	3372
Avon Ōtākaro Network Inc Hayley Guglietta – Network Manager and other representatives Presentation provided refer to Attachment I below.	2919
Hayley Guglietta	3599

Attachments

a 2269 - Banks Peninsula Community Board - Presentation

b 2087 - Waipapa Papanui-Innes-Central Community Board - Presentation

c 2639 - Waihoro Spreydon-Cashmere-Heathcote Community Board - Presentation

d 1560 - Kō Mahi Ko Ora (c/- Nōku Te Ao Charitable Trust) - Presentation

e 2543 - Governors Bay Jetty - Presentation

f 2833 - Robbie Peacock - Updated Submission

g 3603 - Food Resilience Network Inc - Presentation

h 3577 - Marie Byrne - Presentation

i 2919 - Avon Ōtākaro Network Inc - Presentation

The meeting adjourned at 8.03pm until 1.30pm on Friday, 3 May 2024 in Council Chambers, Civic Offices, 53 Hereford Street, Christchurch.

The meeting reconvened at 1.30pm on Friday, 3 May 2024 in Council Chambers, Civic Offices, 53 Hereford Street, Christchurch

1 Apologies Ngā Whakapāha

There were no apologies received for Friday 3 May 2024.

Secretarial Note: Councillor Donovan attended the meeting via audio-visual link.

2 Declarations of Interest Ngā Whakapuaki Aronga
	There were no declarations of interest recorded for Friday 3 May 2024.

During the Hearing of Verbal Submissions for Friday 3 May 2024:

· Councillors Barber, McLellan and Keown were not present at the start of the reconvened meeting.

· Councillor Barber joined the meeting at 1.33pm during submission 1483.

· Councillors Keown and McLellan joined the meeting at 1.35pm during submission 751.

· Councillor MacDonald left the meeting at 1.36pm during submission 751 and returned at 1.42pm during submission 1483.

· Councillor Barber left the meeting at 1.40pm and returned at 1.43pm during submission 4048.

· Councillors Henstock and Keown left the meeting at 2.19pm and returned at 2.20pm during submission 2384.

· Councillor Barber left the meeting at 2.27pm and returned at 2.29pm during submission 1434.

· Councillor Gough left the meeting at 2.30pm and returned at 2.38pm during submission 3061.

· The meeting adjourned at 2.58pm and reconvened at 3.20pm. Councillor MacDonald was not present at this time.

· Councillor MacDonald returned to the meeting at 3.24pm during submission 2409.

· Councillor Harrison-Hunt left the meeting at 3.44pm during submission 3957 and returned at 3.59pm during submission 3012.

· Councillor MacDonald left the meeting at 3.55pm during submission 2830 and returned at 4.16pm during submission 3415.

· Councillor Barber left the meeting at 4.16pm during submission 3415 and returned at 4.19pm during submission 2829.

3 Draft Long Term Plan 2024-2034 Hearing of Verbal Submissions - Friday 3 May 2024

The following submitters presented to the Council. Presentations, supporting documents and submissions not included in the Agenda are attached.

Submitter	Submitter No.
Robert Zimmerman (via audio-visual link)	1483
Genevieve Robinson	751
ICON - Inner City West Neighbourhood Association Kate Burtt - Chair	4048
Susan Thorpe	2809
Peter Beck	605
Ecobulb Limited Chris Mardon	707
Orana Wildlife Trust Lynn Anderson - Chief Executive Officer and Nathan Hawke Presentation provided refer to Attachment A below.	783
Central Plains Water Limited Susan Goodfellow - Chief Executive Officer Presentation provided refer to Attachment B below.	2384
Druscilla Kingi-Patterson Additional documents provided refer to Attachment C below.	1434
Halswell Residents Association (Inc.) David Hawke – Treasurer and Adele Geradts - Secretary	3061
Lesley Willoughby Andrew McDougall Presentation provided refer to Attachment D below.	3885 3653
John Curry	2612
Kyla Jasperse	2748
Youth Hub Trust Sue Bagshaw – Chair and Philip Bagshaw Additional document provided refer to Attachment E below.	2409
Andrew Schulte for Stefan and Brune Huy-Gebauer	3439
Marc Duff Additional documents provided refer to Attachment F and G below.	3529
Mark Webster	3616
Spokes Canterbury Anne Scott Submissions Coordinator Presentation provided refer to Attachment H below.	3957
Fiona Bennetts	2830
George Laxton	3012
Kelvin Duncan Additional document provided refer to Attachment I below.	865
Allan Taunt	3415
Jennifer Dalziel	2829
Margaret Stewart	2618
Rebecca Finch	3846
Simeon Park Community Group Rebecca Finch Presentation provided refer to Attachment J below.	2476
Akaroa District Promotions (ADP) Keith Harris - Hon Secretary Additional documents provided refer to Attachment K and L below.	2610
Marie Gray	2570

Attachments

a 783 - Orana Wildlife Trust - Presentation

b 2384 - Central Plains Water - Presentation

c 3053 - Drucilla Kingi-Patterson - Handouts

d 3653 - Andrew McDougall - Presentation

e 2409 - The Youth Hub Trust - Booklet

f 3529 - Marc Duff - Presentation

g 3529 - Marc Duff - Handouts

h 3957 - Spokes Canterbury - Presentation

i 865 - Kelvin Duncan - Handout

j 2476 - Simeon Park Community Group - Submission

k 2610 - Akaroa District Promotions - Links and photos

l 2610 - Akaroa District Promotions - Poem

The meeting adjourned at 4.46pm until 3pm on Tuesday, 7 May 2024 in Council Chambers, Civic Offices, 53 Hereford Street, Christchurch.

The meeting reconvened at 3pm on Tuesday,7 May 2024 in Council Chambers, Civic Offices, 53 Hereford Street, Christchurch.

1 Apologies Ngā Whakapāha

Council Resolved CLP/2024/00045

That the apologies from Councillor Templeton for absence, Councillor Henstock for partial absence and Councillor Gough for lateness be accepted.

Secretarial Note: Councillors Donovan and Harrison-Hunt attended the meeting via audio/visual link.

Mayor/Councillor Cotter Carried

2 Declarations of Interest Ngā Whakapuaki Aronga
	There were no declarations of interest for Tuesday, 7 May 2024.

During the Hearing of Verbal Submissions for Tuesday 7 May 2024.

· Councillors Donovan and Harrison-Hunt joined the meeting via audio-visual link at 3.02pm during submitter 2068.

· Councillor MacDonald joined the meeting at 3.05pm during submission 2068.

· Councillor Gough joined the meeting at 3.35pm during submission 2558.

· Councillor Barber left the meeting at 4.20pm and returned at 4.22pm during submission 3614.

· The meeting adjourned at 4.32pm and reconvened at 4.46pm. Councillors Keown and Johanson were not present at this time.

· Councillor MacDonald left the meeting at 4.47pm during submission 2847 and returned at 4.52pm during submission 2808.

· Councillor Keown returned to the meeting at 4.48pm during submission 2847.

· Councillor Johanson returned to the meeting at 4.50pm during submission 2847.

· Councillor MacDonald left the meeting at 5.11pm and returned at 5.19pm during submission 3573.

· Councillor Gough left the meeting at 5.27pm during submission 2856.

· The meeting adjourned at 5.42pm and reconvened at 6.35pm. Councillors Gough and Henstock were not present at this time.

· Councillor Henstock returned to the meeting at 6.35pm during submission 3899.

· Councillor Gough returned to the meeting at 6.36pm during submission 3899.

· Councillor Gough left the meeting at 7.29pm and returned at 7.34pm during submission 3392.

3. Draft Long Term Plan 2024-2034 Hearing of Verbal Submissions - Tuesday 7 May 2024

The following submitters presented to the Council. Presentations, supporting documents and submissions not included in the Agenda are attached.

Submitter	Submitter No.
CCC Public Art Advisory Group (PAAG) Hugh Nicholson and Darryn George Presentation provided refer to Attachment A below.	2068
Christine Dann and Juliet Neill Additional document provided refer to Attachment B below.	1969
Renew Brighton Charitable Trust Laila Jansone - Manager	3916
Christchurch and Hanmer Attractions Marty Byrne – Chief Executive Presentation provided refer to Attachment C below.	2098
Akaroa Civic Trust Mike Norris - Chair	2558
Peter Townsend	243
Commodore Airport Hotel Ltd Michael Patterson Additional document provided refer to Attachment D below.	3887
Dianne Sinclair	676
Canterbury Rugby Tony Smail – Chief Executive Officer	3026
Barbara Stewart	2005
Rosemary Neave	579
Next GEN Conversation Caitlin Rees, Joel Patterson, Keegan Verster and Bronte Fitzharding	922
Lin Roberts	3614
Di Lucas	3824
Sustainable Ōtautahi Christchurch Colleen Philip - Chairperson	2847
Kate Whyte	2808
School Strike For Climate Ōtautahi Louis & Lilly	2823
Benjamin Lowe	3985
Canterbury Community Gardens Association Victoria Nebbeling – Secretary and Rachel Vogan – Capacity Builder Presentation provided refer to Attachment E below.	2000
Joyce Yager	3573
Frank Hill	3458
Rachel Puentener	2856
Joanne Byrne Presentation provided refer to Attachment F below.	2055
Naval Point James Ensor and Cameron Presentation provided refer to Attachment G below.	2048
Harrison McEvoy Greater Ōtautahi Harrison McEvoy	3899 3690
Bronte Barber	2507
Gerard Smyth	2335
Joe Conaghan Additional document provided refer to Attachment H below.	2686
Graham Robinson	2620
Ross Hebblethwaite Video link provided refer to Attachment I below.	4019
Helen Broughton	2812
Stephen Wood Presentation provided refer to Attachment J below.	3392
Ants Field	2842
The Ferrymead Trust Jarrod Coburn – Trustee and others	3059

Attachments

a 2068 - Public Art Advisory Group - Presentation

b 1969 - Christine Dann - Supporting Document

c 2098 - Christchurch and Hanmer Attractions - Presentation

d 3887 - Commodore Airport Hotel Ltd - Document

e 2000 - Canterbury Community Gardens Association - Presentation

f 2055 - Joanne Byrne - Presentation

g 2048 - Naval Point - Handout

h 2686 - Joe Conaghan - Additional Document

i 4019 - Ross Hebblethwaite - Video Link

j 3392 - Stephen Wood - Additional Document

The meeting adjourned at 7.52pm until 1.10pm Wednesday, 8 May 2024 in Council Chambers, Civic Offices, 53 Hereford Street, Christchurch.

The meeting reconvened at 1.10pm on Wednesday,8 May 2024 in Council Chambers, Civic Offices, 53 Hereford Street, Christchurch.

1 Apologies Ngā Whakapāha

Council Resolved CLP/2024/00046

That the apologies from Deputy Mayor Cotter and Councillor MacDonald for lateness be accepted.

Secretarial Note: Councillor MacDonald attended the meeting via audio/visual link and Councillor Harrison-Hunt attended the meeting partially by audio/visual link.

Councillor McLellan/Councillor Scandrett Carried

2 Declarations of Interest Ngā Whakapuaki Aronga
	Councillor Barber noted a Conflict of Interest in relation to Submitter 1532 - Avon-Heathcote Estuary Ihutai Trust.

During the Hearing of Verbal Submissions for Wednesday 8 May 2024.

· Deputy Mayor Cotter and Councillors Fields, MacDonald, Moore and Gough were not present for the start of the reconvened meeting.

· Councillor Moore joined the meeting at 1.11pm during submission 3989.

· Councillor Fields joined the meeting at 1.15pm during submission 3989.

· Deputy Mayor Cotter joined the meeting at 1.47pm during submission 1527.

· Councillor Barber left the meeting at 2.06pm and returned at 2.09pm during submission 2200.

· Councillor MacDonald joined the meeting via audio/visual link at 2.06pm during submission 3325.

· Councillor Gough joined the meeting at 2.23pm during submission 3325.

· The meeting adjourned at 2.25pm and reconvened at 2.41pm. Councillor Harrison-Hunt was not present at this time.

· Councillor Harrison-Hunt returned to the meeting at 3.06pm during submission 3873.

· Councillor Fields left the meeting at 3.13pm and returned at 3.16pm during submission 339.

· Councillor Gough left the meeting at 3.25pm during submission 3010 and returned at 3.46pm during submission 3665.

· The meeting adjourned at 4.01pm and reconvened at 4.18pm. Councillors Gough, Henstock and Harrison-Hunt were not present at this time.

· Councillor Henstock returned to the meeting at 4.19pm during submission 2995.

· Councillor Gough returned to the meeting at 4.21pm during submission 2995.

· Councillor Harrison-Hunt returned to the meeting via audio/visual link at 4.28pm during submission 2995.

· Councillor Gough left the meeting at 4.32pm during submission 2615 and returned at 4.37pm during submission 2465.

· Councillor Henstock left the meeting at 4.33pm and returned at 4.36pm during submission 2465.

· Deputy Mayor Cotter left the meeting at 4.34pm and returned at 4.38pm during submission 2465.

· Councillor Barber left the meeting at 5.01pm during submission 1597 and returned at 5.50pm during submission 3618.

3 Draft Long Term Plan 2024-2034 Hearing of Verbal Submissions - Wednesday 8 May 2024

The following submitters presented to the Council. Presentations, supporting documents and submissions not included in the Agenda are attached.

Submitter	Submitter No.
Mary O’Connor Presentation and an additional document provided refer to Attachment A and B below.	3989
Dean Banks	3965
Michael Healey and Professor Mazhar Syed	3935
Lynette Harris-Hogan and Tony McNeill	471
Orton Bradley Park Trust David Ferguson – Chair and Ian Luxford - Manager Presentation provided refer to Attachment C below.	2776
Te Ahu Pātiki Charitable Trust Sarah Wilson – Co-Chair	2783
Rob Beechey (via audio/visual link)	1527
Canterbury Cricket Trust Lee Robinson	886
Felicity Price	1287
Lee Robinson on behalf of Janna Robinson Lee Robinson Lee Robinson on behalf of Richard Smith	2200 2989 3872
Avon-Heathcote Estuary Ihutai Trust Bill Simpson and Islay Marsden - Trust Deputy Chair	1532
Adele Geradts Presentation provided refer to Attachment D below.	3325
Martini Investments – Robbie Harris Better for Brighton Group - Lin Klenner Greater New Brighton Community Leadership Group - Neil Cooper Mike Fisher – Christchurch NZ Presentation provided refer to Attachment E below.	2669 2850
New Brighton Community Gardens Lin Klenner Presentation provided refer to Attachment F below.	2503
Transport, Society and Environment Group Dr Angela Curl Presentation and additional document provided refer to Attachment G and H below.	3873
Mary Louise Hoskins	339
Victoria Neighbourhood Association Mary Louise Hoskins	1873
Save the McDougall Campaign Timothy Seay - Manager	2589
Jan Cook	3010
John Thacker	3036
Friends of Banks Peninsula Suky Thompson and Brent Miller on behalf of the following submitters: Sue Church Craig Church Chris & Annette Moore Fionna Turner Wendy Bradley	3665 3402 3180 2689 2398 2281
Citizens Advice Bureau Christchurch Area Ronnie Davey – Board Chair and Neil Lancaster Presentation provided refer to Attachment J below.	2995
Virginia Wright	2615
Forest and Bird Nicky Snoyink – Regional Conservation Manager	2465
Jonty Coulson	2868
Andrew Metherell Presentation provided refer to Attachment K below.	3954
Mainland Canoe Polo (MCPA) Jensen Alcock	1597
Chrys Horn	3618

Attachments

a 3989 - Mary O'Connor - Presentation

b 3989 - Mary OConnor - Handout

c 2776 - Orton Bradley Park Trust - Presentation

d 3325 - Adele Geradts - Presentation

e 2669 - Better for Brighton - Presentation

f 2503 - New Brighton Community Gardens - Presentation

g 3873 - Transport, Society & Environment Group - Presentation

h 3873 - Transport, Society & Environment Group - Infographic

i 3665 - Friends of the Banks Peninsula - Presentation

j 2995 - Citizen's Advice Bureau - Presentation

k 3954 - Andrew Metherell - presentation

The meeting adjourned at 5:06pm until 9.30am Thursday, 9 May 2024 in Council Chambers, Civic Offices, 53 Hereford Street, Christchurch.

The meeting reconvened at 9.36am on Thursday, 9 May 2024 in Council Chambers, Civic Offices, 53 Hereford Street, Christchurch.

1 Apologies Ngā Whakapāha

Council Resolved CLP/2024/00047

That the apologies from Councillor Gough for early departure and from Councillors MacDonald and McLellan for lateness be accepted.

Secretarial Note: Councillors Gough and Harrison-Hunt attended the meeting via audio/visual link.

Councillor Cotter/Councillor Barber Carried

2 Declarations of Interest Ngā Whakapuaki Aronga
	Councillor Peters noted a Conflict of Interest in relation to Submitter 462 - Air Force Museum of New Zealand.

During the Hearing of Verbal Submissions for Thursday 9 May 2024.

· Councillors Fields, MacDonald, McLellan were not present for the start of the reconvened meeting.

· Councillor Fields joined the meeting at 9.37am during submission 964.

· Councillor McLellan joined the meeting at 9.42am during submission 964.

· Councillor Scandrett left the meeting at 10.01am and returned at 10.03am during submission 631.

· Councillor MacDonald joined the meeting at 10.10am during submission 2896.

· Councillor Henstock left the meeting at 10.42am and returned at 10.44am during submission 2338.

· Councillors Cotter, Scandrett and Donovan left the meeting at 10.51am during submission 462.

· Councillor Scandrett returned to the meeting at 10.53am during submission 462.

· Councillors Cotter and Donovan returned to the meeting at 10.55am during submission 462.

· The meeting adjourned at 10.57am and reconvened at 10.55am. Councillor Barber was not present at this time.

· Councillor Barber returned to the meeting at 11.22am during submission 1283.

· Councillors MacDonald, Scandrett and Barber left the meeting at 11.44am during submission 2525.

· Councillors Scandrett and Barber returned to the meeting at 11.46am during submission 2525.

· Councillor MacDonald returned to the meeting at 11.49am during submission 2525.

· Councillor Fields left the meeting at 12.44pm during submission 3650 and retuned at 12.48pm during submission 3448.

· Deputy Mayor Cotter left the meeting at 12.4am and retuned at 12.49pm during submission 3448.

· Councillor Barber left the meeting at 12.58pm and returned at 1.01pm during 3723.

· The meeting adjourned at 1.03pm and reconvened at 2pm. Councillors Coker and Gough did not return to the meeting. Councillors Barber, Harrison-Hunt, Templeton, Fields and Henstock were not present at this time.

· Councillors Henstock and Templeton returned to the meeting at 2.02pm during submission 1509.

· Councillor Fields returned to the meeting at 2.15pm during submission 2854.

· Councillor Barber returned to the meeting at 2.22pm during submission 2854.

· Councillor MacDonald left the meeting at 2.24pm during submission 2320 and returned to the meeting at 2.38pm during submission 1869.

· Deputy Mayor Cotter left the meeting at 2.35pm and returned to the meeting at 2.48pm during submission 2854.

· Councillor Scandrett left the meeting at 2.41pm and returned to the meeting at 2.42pm during submission 1869.

· Councillor Barber left the meeting at 2.46pm during submission 2346 and returned to the meeting at 2.51pm during submission 3713.

· Councillor Harrison-Hunt joined the meeting at 3.02pm via audio/visual link during submission 3986.

· The Mayor left the meeting at 3.06pm during submission 3986. Deputy Mayor Cotter assumed the Chair.

· The Mayor returned to the meeting at 3.10pm during submission 2765 and resumed the Chair.

· Deputy Mayor Cotter left the meeting at 3.22pm and returned at 3.24pm during submission 3793.

3 Draft Long Term Plan 2024-2034 Hearing of Verbal Submissions - Thursday 9 May 2024

The following submitters presented to the Council. Presentations, supporting documents and submissions not included in the Agenda are attached.

Submitter	Submitter No.
Martin Ward	1964
Deans Avenue Precinct Society Inc. Claire Mulcock – Secretary Presentation provided refer to Attachment A below.	2518
Ngā Puna Wai Sports Hub Trust Peter Maciaszek - Trustee	2306
Graham Townsend	482
Cynthia Roberts	631
Free Theatre Christchurch Marian McCurdy – Company Manager and Michael Prentice Presentation provided refer to Attachment B below.	2896
Friends of Christchurch Art Gallery Te Puna o Waiwhetū Sarah Anderson	1112
Rod Donald Banks Peninsula Trust Richard Suggate – Co-Chair and Shelley Washington	1844
Property Council of New Zealand James Riddoch – Property Council’s South Island Chair and Sandamali Ambepitiya - Senior Advocacy Advisor (via audio/visual link)	2189
Katherine Hilton	2793
Ōtautahi Creative Spaces Kim Morton and others	840
Coronation Reserve Residents Group Robin Schulz – Member Presentation provided refer to Attachment C below.	2338
Eric Pawson	1098
Air Force Museum of New Zealand Brett Marshall	462
Christchurch Children’s Christmas Parade Trust Jason Reekers on behalf of the following submitters: Sharon Howells Bruce Gordon Presentation provided refer to Attachment D below.	1283 1712 2453
Adrienne Georgine (via audio/visual link) Presentation provided refer to Attachment E below.	2525
Victoria Rathgen	3745
My Dang Refer to Attachment F below for the submission.	3844
Dave Evans	3876
Te Pātaka o Rākaihautū Banks Peninsula Geopark Trust Sam Hampton – Director Presentation provided refer to Attachment G below.	3717
Te Puna Matarau Kim Georgine – Chairperson (via audio/visual link) Presentation provided refer to Attachment H below.	3106
Amanda Jenkins	3974
Wednesday Wheelies Bike Group St Albans Robert Fleming Video link provided https://www.pastoralsystems.co.nz/photography/bicycle-day-trips/#Anchor_WWHSL	1535
Rick Jones	3831
Aaron McLoughlin on behalf of Lesley McAuley Additional document provided refer to Attachment I below.	3650
Overactive Imagination Nadia Maxwell - Producer	3448
Tony Simpson	3066
Don Babe	3723
350.org Christchurch Charles Drace	1509
Kevin Lamb Presentation provided refer to Attachment J below.	851
Christchurch Central City Business Association Annabel Turley – Chairperson Presentation provided refer to Attachment K below.	2854
Mainland Football Martin Field-Dodgson – Chief Executive Officer	2320
Cashmere Technical Football Club Daniel Herd – Board Member	1981
Bill Cowen	1869
Anglican Parish of East Christchurch / Te Waka Aroha Katrina Hill – Vicar	2346
Akaroa Heritage Festival Society Ltd Lesley Burkes-Harding -Secretary and Nigel Harrison Presentation provided refer to Attachment L below.	3713
Chrissie Williams Presentation provided refer to Attachment M below.	3414
Ivor Link on behalf of Chris Kelly Presentation provided refer to Attachment N below.	3986
Debra August-Jordan	2765
Colin Meurk Presentation provided refer to Attachment O and P below.	3883
Kathleen Crisley	2666
Historic Places Canterbury Mark Gerard	3793
Hospitality NZ Nikki Rogers	2206

Attachments

a 2518 - Deans Avenue Project - Presentation

b 2896 - Free Theatre Christchurch - Presentation

c 2338 - Coronation Reserve Residents Group - Presentation

d 1283 - Christchurch Children's Christmas Parade - Presentation

e 2525 - Adrienne Georgine - Presentation

f 3844 - My-Linh Dang - Submission

g 3717 - Te Pātaka o Rākaihautū Banks Peninsula Geopark Trust - Presentation

h 3106 - Te Puna Matarau - presentation

i 3650 - Aaron McLoughlin for Leslie Mcauley - Notes

j 851 - Kevin Lamb - Presentation

k 2854 - Christchurch Central City Business Association - Presentation

l 3713 - Akaroa French Festival Society - Presentation

m 3414 - Chrissie Williams - Presentation

n 3986 - Chris Kelly - Presentation

o 3883 - Colin Meurk - Presentation

p 3883 - Colin Meurk - Handout

The meeting adjourned at 3.43pm until 9.30am Friday, 10 May 2024 in Council Chambers, Civic Offices, 53 Hereford Street, Christchurch.

The meeting reconvened at 9.32am on Friday, 10 May 2024 in Council Chambers, Civic Offices, 53 Hereford Street, Christchurch.

1 Apologies Ngā Whakapāha

Council Resolved CLP/2024/00048

That the apologies from Councillors Coker and Gough for lateness and from Councillor Templeton for partial absence be accepted.

Councillor Scandrett/Councillor Fields Carried

Secretarial Notes:
Councillor Henstock provided an apology for partial absence.
Councillors McLellan and Harrison-Hunt attended the meeting via audio/visual link and Councillor Gough attended the meeting partially by audio/visual link.

2 Declarations of Interest Ngā Whakapuaki Aronga
	There were no declarations of interest received for Friday 10 May 2024.

During the Hearing of Verbal Submissions for Friday 10 May 2024.

· Councillors Harrison-Hunt, Gough, Coker, McLellan and Keown were not present for the start of the reconvened meeting.

· Councillor Harrison-Hunt joined the meeting via audio/visual link at 9.37am during submission 3866.

· Councillor Keown joined the meeting at 9.37am during submission 3866.

· Deputy Mayor Cotter left the meeting at 10.06am and returned at 10.15am during submission 2902.

· Councillor MacDonald left the meeting at 10.10am and returned at 10.15am during submission 2807.

· Councillor Donovan and Keown left the meeting at 10.56am during submission 2999.

· Councillor Keown returned to the meeting at 10.57am during submission 4015.

· The meeting adjourned at 10.59am and reconvened at 11.23am. Councillors Gough, Templeton, Coker and Donovan were not present at this time.

· Councillor McLellan joined the meeting via audio/visual link at 11.23am.

· Councillors Donovan returned to the meeting at 11.25am during submission 3127.

· Councillor Coker joined the meeting at 11.25am during submission 3127.

· Councillor Templeton returned to the meeting at 11.30am during submission 2691.

· Councillors Keown and MacDonald left the meeting at 11.39am during submission 3834 and returned at 11.43am during submission 3336.

· Councillor Barber left the meeting at 12.26pm during submission 2954 and returned at 12.30pm during submission 3068.

· The meeting adjourned at 12.57pm and reconvened at 1.35pm. Councillors Barber, Keown, Scandrett, MacDonald and Gough were not present at this time.

· The Mayor and Councillors Henstock left the meeting at 1.35pm and did not return.

· The Deputy Mayor assumed the Chair.

· Councillors Barber and Keown returned to the meeting at 1.38pm during submission 3619.

· Councillors Scandrett and MacDonald returned to the meeting at 1.43pm during submission 95.

· Councillor Gough returned to the meeting via audio/visual link at 1.44pm during submission 95

· Councillor MacDonald left the meeting at 2.10pm and returned at 2.14pm during submission 3633.

3 Draft Long Term Plan 2024-2034 Hearing of Verbal Submissions - Friday 10 May 2024

The following submitters presented to the Council. Presentations, supporting documents and submissions not included in the Agenda are attached.

Submitter	Submitter No.
Carter Group Nicki Carter – General Counsel	3866
Plant Based Treaty Sarah Jackson – Chapter Organiser	3959
John Mowatt	1543
Business Canterbury Leeann Watson – Chief Executive Officer and Tait Dench	2586
Lena Norton and others Presentation provided refer to Attachment A below.	3719
Prawindra Mukhia Presentation provided refer to Attachment B below.	2902
Christchurch East Labour Electorate Committee David Close and Jenny Hughey	2807
Novotel Christchurch & Ibis Christchurch Bradley Conder – General Manager	2330
Christchurch International Airport Michael Singleton – Chief Stakeholder and Strategy Officer	2766
Liz De Lange	1625
Dot Lovell-Smith	3700
Watch This Space, Flare Ōtautahi Street Art Festival Reuben Woods (Creative Director), Selina Faimalo (Project Manager), Mike Percasky, Kophie Su'a-Hulsbosch and Guy Ellis Presentation provided refer to Attachment C below.	2999 3405 3607
Montreal Trustees 2015 Limited Jonathan Little	4015
Stephen Downward on behalf of Dianne Downward	3127
South West Sports and Recreation Hub Inc Ian Ebbs – Acting Chair	2691
Matt Stewart Presentation provided refer to Attachment D below.	3834
Margaret Lovell-Smith	3336
Kerry Neville	3979
North Beach Residents' Association David East	2563
Recreation Aotearoa Sam Newton – Advocacy Manager	4264
Cliff Mason	3726
Ngaire Donelda-Bacon	843
Te Huarahi Linwood Avenue School Sarah Elicker – Board Chair / Presiding Member Sarah Elicker	2344 2308
Tim Frank Presentation provided refer to Attachment E below.	2954
Vanessa Wells	3068
Kari Hunter	2810
Conservation Volunteers New Zealand [CVNZ] Hamish Fairbairn – Regional Manager Presentation provided refer to Attachment F below.	2901
Cameron Bradley	531
Richmond Residents' and Business Association David Duffy – Chairperson Presentation provided refer to Attachment G below.	3619
Anton Wilke Additional document provided refer to Attachment H below.	95
Pigeon Bay Hall Committee Pam Richardson	2551
Pam Richardson	2782
Federated Farmers Banks Peninsula Pam Richardson	2763
Christchurch Multicultural Council Inc. Surinder Tandon	3905
Joanne Tindall	3633
Don Jellyman Refer to Attachment J below for the submission.	6903
Christchurch Envirohub Ben Alder – Trust Manager Presentation provided refer to Attachment I below.	3998
Te Pae Christchurch Convention Centre Ross Steele Submission and presentation provided refer to Attachment K and L below.	1472
Noeline Marsh	3624
Jo Bethell	2930

Attachments

a 3719 - Lena Norton - Presentation

b 2902 - Prawindra Mukhia - Presentation

c 2999 & 3405 - Watch This Space & The Flare Ōtautahi Street Arts Festival - Presentation

d 3834 - Matt Stewart - Presentation

e 2954 - Tim Frank - Presentation

f 2901 - Conservation Volunteers NZ - Presentation

g 3619 - Richmond Residents and Business Association - Presentation

h 95 - Anton Wilke - Supporting Document

i 3998 - Christchurch Envirohub - Presentation

j 6903 - Don Jellyman - Submission

k 1472 - Te Pae - Submission

l 1472 - Te Pae - Presentation

The meeting adjourned at 2.44pm until 12pm Saturday, 11 May 2024 in Council Chambers, Civic Offices, 53 Hereford Street, Christchurch.

The meeting reconvened at 12.02pm on Saturday 11 May 2024 in Council Chambers, Civic Offices, 53 Hereford Street, Christchurch.

1 Apologies Ngā Whakapāha

Council Resolved CLP/2024/00049

That the apologies from Councillor Henstock for absence and from Councillor Donovan for lateness be accepted.

Secretarial Note: Councillor Harrison-Hunt joined the meeting via audio/visual link.

Councillor Cotter/Councillor Gough Carried

2 Declarations of Interest Ngā Whakapuaki Aronga
	There were no declarations of interest recorded for Saturday 11 May 2024.

During the Hearing of Verbal Submissions for Saturday 11 May 2024.

· Councillors Keown and Donovan were not present for the start of the reconvened meeting and joined at 12.05pm during submission 3582.

· Councillor Barber left the meeting at 12.59pm and returned at 1.03pm during submission 3525.

· The meeting adjourned at 1.35pm and reconvened at 1.53pm. Councillors Coker and Donovan were not present at this time.

· Councillor Coker returned to the meeting at 1.58pm during submission 3576.

· Councillor Donovan returned to the meeting at 2.04pm during submission 3748.

· Deputy Mayor Cotter left the meeting at 2.39pm and returned at 2.41pm during submission 3978.

· Councillor Gough left the meeting at 2.55pm and returned at 2.57pm during submission 3390.

3 Draft Long Term Plan 2024-2034 Hearing of Verbal Submissions - Saturday 11 May 2024

The following submitters presented to the Council. Presentations, supporting documents and submissions not included in the Agenda are attached.

Submitter	Submitter No.
Cody Cooper	3582
Anne Dingwall	2798
Robin Wynne-Williams	4025
Mark Darbyshire	3913
Jocelyn Papprill and Caroline Syddall	2540
Banks Peninsula Sports & Recreation Inc Jan Whitehead	1510
Murray Irvine	3471
Ian McIntosh on behalf of Donna Gillatt Ian McIntosh Presentation provided refer to Attachment A below.	1927 3922
Andrew Hey	3525
Robbie Dobbie on behalf of Jo McGregor Robbie Dobbie Presentation provided refer to Attachment B below.	3444 2690
Steph Walker	3661
Reuben Davidson Submission and additional document provided refer to Attachment C and D below.	3842
Cass Bay Residents Association Noeline Allan	3576
Age Concern Canterbury Greta Bond Presentation provided refer to Attachment H below.	3748
Simon Blackburn Presentation provided refer to Attachment I below.	3752
Smith Street Community Farm Trust Georgina Stanley Presentation and additional documents provided refer to Attachments E, f and G below.	3941
Jack Halliday	3780
John Allen	708
Sandra Bragg Refer to Attachment J below for the submission.	3978
Yvonne Palmer	2802
Late Knight Productions Limited Zac Beckett-Knight Presentation provided refer to Attachment K below.	2979
Penny Westwood	3390
Samantha Dryden	3839
Greg Partridge Presentation provided refer to Attachment L below.	570
Ōnuku Rūnanga Debbie Tikao Refer to Attachment M below for the submission.	2897
Avonhead Community Group Inc *Secretarial note:* Submitter 3429 did not attend in person. Refer to Attachment N below which contains their written oral submission.	3429

Attachments

a 3922 - Ian McIntosh - Presentation

b 2690 - Robbie Dobbie - Presentation

c 3842 - Reuben Davidson - Submission

d 3842 - Reuben Davidson - Handout

e 3941 - Smith Street Community Farm Trust - Presentation

f 3941 - Smith Street Community Farm Trust - Additional Document (ECan Report)

g 3941 - Smith Street Community Farm Trust - Additional Document (CECAP Report Interactive)

h 2748 - Age Concern Canterbury - Presentation

i 3752 - Simon Blackburn - Presentation

j 3978 - Sandra Bragg - Submission

k 2979 - Zac Beckett-Knight - Presentation

l 570 - Greg Partridge - Presentation

m 2897 - Ōnuku Rūnanga - Submission

n 3429 - Avonhead Community Group Inc - Oral Submission

The meeting adjourned at 3.22pm until 9.30am Monday, 13 May 2024 in Council Chambers, Civic Offices, 53 Hereford Street, Christchurch

The meeting reconvened at 9.30am on Monday, 13 May 2024 in Council Chambers, Civic Offices, 53 Hereford Street, Christchurch.

1 Apologies Ngā Whakapāha

Council Resolved CLP/2024/00050

That the apology from Councillor Gough for early departure be accepted.

Councillor MacDonald/Councillor Peters Carried

Secretarial Note: Councillor Harrison-Hunt attended the meeting partially by audio/visual link.

2 Declarations of Interest Ngā Whakapuaki Aronga
	No declarations of interest were recorded for Monday 13 May 2024.

During the Hearing of Verbal Submissions for Monday 13 May 2024.

· Councillors Scandrett, Gough, Henstock, Templeton and Harrison-Hunt and Barber were not present for the start of the reconvened meeting.

· Councillor Barber joined the meeting at 9.31am

· Councillor Scandrett joined the meeting at 9.32am.

· Councillor Templeton joined the meeting at 9.34am.

· Councillors Gough and Henstock joined the meeting at 9.35am during submission 3799.

· Councillor MacDonald left the meeting at 9.59am during submission 2745 and returned at 10.22am during submission 3714.

· Councillor Johanson left the meeting at 10.02am and returned at 10.03am during submission 2658.

· Councillor Gough left the meeting at 10.12am during submission 3738 and returned at 10.17am during submission 2852.

· Councillor Scandrett left the meeting at 10.14am during submission 3738 and returned at 10.19am during submission 2852.

· Councillor MacDonald left the meeting at 10.23am during submission 3714 and returned at 10.33am during submission 3704.

· The meeting adjourned at 11.08am and reconvened at 11.26am. Councillors Gough, Barber, Keown and Templeton were not present at this time.

· Councillor Harrison-Hunt joined the meeting at 11.26am.

· Councillors Barber, Keown and Templeton returned to the meeting at 11.30am during submission 3987.

· Councillor Gough returned to the meeting at 11.34am during submission 3971.

· Councillor Gough left the meeting at 11.36am during submission 3971 and returned at 12.08pm during submission 3984.

· The Mayor left the meeting at 11.53am during submission 931. Deputy Mayor Cotter assumed the Chair.

· The Mayor returned to the meeting at 12.09pm during submission 3984 and resumed the Chair.

· Councillor McLellan left the meeting at 12.12pm during submission 2795 and returned at 12.24pm.

· The meeting adjourned at 12.18pm and reconvened at 12.24pm. Councillors Keown and Henstock were not present at this time.

· Councillor Keown returned to the meeting at 12.29pm during submission 2903.

· Councillor Henstock returned to the meeting at 12.33pm during submission 2903.

· Deputy Mayor Cotter left the meeting at 12.57pm and returned at 12.59pm during submission 3923.

· The meeting adjourned at 1.10pm and reconvened at 2.12pm. Deputy Mayor Cotter and Councillors Harrison-Hunt, Moore and McLellan were not present at this time.

· Councillor Moore returned to the meeting at 2.14pm during submission 1526.

· Councillor Harrison-Hunt returned to the meeting via audio/visual link at 2.15pm during submission 1526.

· Councillor McLellan returned to the meeting at 2.19pm during submission 4043.

· Deputy Mayor Cotter returned to the meeting at 2.23pm during submission 4043.

· Councillors MacDonald and Gough left the meeting at 2.47pm during submission 3574.

· Councillor MacDonald returned to the meeting at 2.57pm during submission 2920.

· Councillor Henstock left the meeting at 3.02pm and returned at 3.05pm during submission 2544.

· Councillor Barber left the meeting at 3.06pm and returned at 3.11pm during submission 2544.

· Councillor MacDonald left the meeting at 3.22pm and returned at 3.50pm.

· The meeting adjourned at 3.27pm and reconvened at 3.50pm. Councillors Gough and Keown were not present at this time.

· Councillor McLellan left the meeting at 3.55pm during submission 2106 and returned at 4.02pm during submission 2265.

· Councillor Barber left the meeting at 3.38pm during submission 2265 and returned at 4.10pm during submission 3727.

· The Mayor left the meeting at 4.38pm during submission 2591 and did not return. Deputy Mayor Cotter assumed the Chair.

3 Draft Long Term Plan 2024-2034 Hearing of Verbal Submissions - Monday 13 May 2024

The following submitters presented to the Council. Presentations, supporting documents and submissions not included in the Agenda are attached.

Submitter	Submitter No
Richmond Community Garden Trust Morgane Honore – Operations Manager, Jen McBride - Trustee and Secretary, Julie Crook - Trustee , Miriama - Para Kore and Hayley Guglietta - Avon Ōtākaro Network and RCG Member Presentation provided refer to Attachment A below.	3799
Andrew Hamlin Presentation and additional document provided refer to Attachments B and C below.	3652
Ōpāwaho Heathcote River Network Malcolm Long – Secretary Presentation provided refer to Attachment D below.	3501
Margaret Austin	2309
Eastern Community Sport and Recreation Incorporated Kate Latimer - Manager	2745
Summit Road Society Finn Jackson – Board Member, Paula Jamison – Acting President and Bill Martin – General Manager	2658
Finn Jackson	3738
Aaron Ghattas	2852
Akaroa and the Bays - Community Response Team Asif Hussain on behalf of Harry Stronach - Chairman	3714
Asif Hussain Additional document provided refer to Attachment AB below.	2606
Logan Cane	3704
Akaroa Bowling Club Inc Mike White – Executive Committee Member	2626
Annelies Pekelharing	2796
Jenny May Refer to Attachment E below for the submission.	1813
Jane Lila McKenzie	3635
Garden of Tane Reserve Management Committee Suky Thompson – Chairperson Presentation provided refer to Attachment F below.	3987
Joseph Fullerton	3971
UC Climate Action Club Joseph Fullerton – Secretary and Quinn - Treasurer	3968
Generation Zero Ōtautahi Carley Dove-McFalls, Dan Scott and Nick Reid Presentation provided refer to Attachment G below.	2827
Canterbury Museum Trust Board Sarah Murray – Acting Director, David Ayers, Deputy Chair and Christchurch City Council appointee Tom Thomson and Museum Financial Controller Nigel Tecofsky Presentation provided refer to Attachment H below.	931
Norwest Sports and Community Hub Sam Watt	3822
Robinsons Bay Ratepayers Association Sue Church – Secretary Presentation provided refer to Attachment I below.	2775
Suky Thompson Presentation provided refer to Attachment J below.	3984
Brent Martin Presentation provided refer to Attachment K below.	2795
The Christchurch Foundation Anake Goodall – Chair and Lynne Umbers	2903
Environment Canterbury Councillor Deon Swiggs and Councillor Vicky Southworth	2256
Te Whare Roimata Trust Jenny Smith – Community Development Co-ordinator Presentation provided refer to Attachment L below.	2784
Graeme Moore Presentation provided refer to Attachment M below.	2617
Tagata Moana Trust Nina Oberg Humphries – Taula - Director	3923
Thomas Healey	2773
Lyttelton Historical Museum Society Inc Peter Rough – President Presentation provided refer to Attachment N below.	2843
Akaroa Heritage Park Ken Pauline	1526
Maurice White Native Trust Bruce Hansen Additional document provided refer to Attachment AA	4043
Comte de Paris Descendants Group Inc. and the Akaroa Cemeteries Group Linda Sunderland Presentation provided refer to Attachment O below.	2688
The Friends of the Akaroa Museum Graeme Curry – Chair	2590
Geoff & Liz Carter	2834
Akaroa And Bays Forum Liz Carter – Coordinator	4045
UC Business School Gerard Quinn – Executive Dean	3574
University of Canterbury - Koawa Creative Technologies Precinct Sam Witters - Director of the Koawa Creative Technologies Precinct and Janine Morrell-Gunn	2920
Governors Bay Community Association Karen Banwell	2544
Cass Bay Reserve Committee Karen Banwell	1824
Coalition for safe accommodation in Christchurch Zeta Pringle – Committee Member Zeta Pringle	3712 3453
Coastal Adaptation Planning Advisory Panel Paul Dahl – Panel Member	2785
Puharakekenui Styx Living Laboratory Trust Courtney Reid – Community Coordinator and Selena Coombe Presentation provided refer to Attachment P below.	2106
Akaroa Volunteer Fire Brigade Banks Peninsula Rural Fire Brigade Mark Thomson - CFO	2265 2268
Carl Fox	3727
Warwick Schaffer Presentation provided refer to Attachment Q below.	1500
Graham and Linda Harris Additional document provided refer to Attachment R below.	2360
Pepita Griffiths Refer to Attachment S below for the submission.	2237
Bronwyn Hayward Refer to Attachment T below for the submission.	2591
Living Wage Aotearoa Jon Whaanga and Gareth Bezett (Local Board Chair) Refer to Attachment U below for the submission.	2213
Hannah Herchenbach Refer to Attachment V below for the submission.	2637
Portia Bishop Refer to Attachment W below for the submission.	3856
Marie Graham Refer to Attachment X below for the submission. Additional document provided refer to Attachment Z below.	3629
Clare Marshall Refer to Attachment Y below for the submission.	334

Attachments

a 3799 - Richmond Community Garden Trust - Presentation

b 3652 - Andrew Hamlin - Presentation

c 3652 - Andrew Hamlin - Handout

d 3501 - Ōpāwaho Heathcote River Network - Presentation

e 1813 - Jenny May - Submission

f 3987 - Garden of Tane - Presentation

g 2827 - Generation Zero - Presentation

h 931 - Canterbury Museum Trust Board - Presentation

i 2775 - Robinsons Bay Ratepayers Association - Presentation

j 3984 - Suky Thompson - Presentation

k 2795 - Brent Martin - Presentation

l 2784 - Te Whare Roimata - Presentation

m 2617 - Graeme Moore - Presentation

n 2843 - Lyttelton Historical Museum Society - Presentation

o 2688 - Comte de Paris Descendants Group - Presentation

p 2106 - Styx Living Laboratory - Presentation

q 1500 - Warwick Schaffer - Presentation

r 2360 - Graham and Linda Harris - Supporting Document

s 2237 - Pepita Griffiths - Submission

t 2591 - Bronwyn Hayward - Submission

u 2213 - Living Wage Christchurch - Submission

v 2637 - Hannah Herchenbach - Submission

w 3856 - Portia Bishop - Submission

x 3629 - Marie Graham - Submission

y 334 - Clare Marshall - Submission

z 3629 - Marie Graham - Supporting Document

aa 4043 - Maurice White Native Trust - Supporting Document

ab 2606 - Asif Hussain - Supporting Document

Karakia Whakamutunga: The Mayor and all Councillors.

Meeting concluded at 5.13pm.

CONFIRMED THIS 3^rd DAY OF JULY 2024.

Mayor Phil Mauger

Chairperson

Karakia Tīmatanga: All Councillors

The agenda was dealt with in the following order.

1. Apologies Ngā Whakapāha

Council Resolved CNCL/2024/00067

That the apologies from the Mayor for absence and Councillor Gough for partial absence be accepted.

Councillor Templeton/Councillor Barber Carried

2. Declarations of Interest Ngā Whakapuaki Aronga

Councillor Gough declared an interest in Item 9 – Local Alcohol Policy, and Item 12 – Central City Noise Programme – Progress Update, Acoustic Assessment Advice.

3. Public Participation Te Huinga Tūmatanui

3.1 Public Forum Te Huinga Whānui

3.1.2 Palestine Solidarity Network Aotearoa

John Minto spoke on behalf of the Palestine Solidarity Network Aotearoa regarding United Nations Security Council resolution 2334 and ZIM shipping.

Secretarial Note: The meeting requested advice from staff on the requests made as part of John Minto’s public forum presentation and outlined in the attached remarks.

Attachments

a Palestine Solidarity Network Aotearoa - Remarks to Council

3.1.3 Will Alexander

Will Alexander spoke to share his views regarding the inadequacy of the government’s response and support for the Palestinian people.

3.1.1

Te Whakaoranga Trust

Clare Piper spoke on behalf of Te Whakaoranga Trust to provide an update on the Kate Sheppard National Memorial site enhancement project.

Secretarial Note: The meeting requested advice from staff on the support needed from Council to help progress the Kate Sheppard National Memorial project, including what landscape design and construction permissions are needed.

Attachments

a Te Whakaoranga Trust - Presentation to Council

3.1.4 Jesse McKendry

Jesse McKendry spoke to share his views regarding the disruption caused by recent protests in the CBD and the spread of disinformation by protestors.

Attachments

a Jesse McKendry - Presentation to Council

3.2 Deputations by Appointment Ngā Huinga Whakaritenga

3.2.1 Culture & Tonic

Amy McLellan-Minty and Melanie Ling spoke on behalf of Culture & Tonic regarding Item 9 – Local Alcohol Policy.

Councillor Harrison-Hunt left the meeting at 10.19am and returned at 10.21am during consideration of Item 3.2.2.

Councillor Gough left the meeting at 10.19am during consideration of Item 3.2.2.

3.2.2 Hospitality New Zealand

Peter Morrison and President Jeremy Stevens spoke on behalf of Hospitality New Zealand regarding Item 9 – Local Alcohol Policy.

Attachments

a Hospitality New Zealand - Remarks to Council

3.2.3 Save Our Venues

Feather Shaw, Nick Vassar and Richard Barnacle spoke on behalf of Save Our Venues regarding Item 12 – Central City Noise Programme.

4. Presentation of Petitions Ngā Pākikitanga

There was no presentation of petitions.

5. Council Minutes - 1 May 2024

Council Resolved CNCL/2024/00068

That the Council confirms the Minutes from the Council meeting held 1 May 2024.

Councillor Barber/Councillor Scandrett Carried

Councillor Barber left the meeting at 10.34am and returned at 10.37am during consideration of Item 6.

Councillor Fields left the meeting at 10.40am and returned at 10.43am during consideration of Item 6.

Councillor Moore left the meeting at 10.46am and returned at 11.02am during consideration of Item 6.

Councillor Scandrett left the meeting at 11.04am and returned at 11.05am during consideration of Item 6.

6. Monthly Report from the Community Boards - May 2024
	Simon Britten, Deputy Chairperson, joined the meeting for presentation of the Waipapa Papanui-Innes-Central Community Board area report. Marie Pollisco, Chairperson, and Helen Broughton, Deputy Chairperson, joined the meeting for presentation of the Waipuna Halswell-Hornby-Riccarton Community Board area report. Paul McMahon, Chairperson, joined the meeting for presentation of the Waitai Coastal-Burwood-Linwood Community Board area report. Lyn Leslie, Chairperson, joined the meeting for presentation of the Te Pātaka o Rākaihautū Banks Peninsula Community Board area report. Keir Leslie, Deputy Chairperson, joined the meeting for presentation of the Waihoro Spreydon-Cashmere-Heathcote Community Board area report. Jason Middlemiss, Chairperson, and Bridget Williams, Deputy Chairperson, joined the meeting for presentation of the Waimāero Fendalton-Waimairi-Harewood Community Board area report.
	Council Resolved CNCL/2024/00069 Officer recommendation accepted without change That the Council: 1. Receives the information in the Monthly Report from the Community Boards - May 2024 Report. Councillor MacDonald/Councillor Fields Carried *Secretarial Note: The meeting requested that the Mayor write to thank the Tūora Fendalton School children for their video presentation and pictures thanking the Council for providing alternative facilities while work is underway to rebuild the Fendalton School. Secretarial Note*: The meeting further requested an update from staff on the availability of any funding for temporary additional services to be delivered at Barrington Mall and elsewhere within the Waihoro Spreydon-Cashmere-Heathcote Community Board area while the South Library rebuild is ongoing.
	Attachments a Waipapa Papanui-Innes-Central Community Board - Presentation to Council b Waipuna Halswell-Hornby-Riccarton Community Board - Presentation to Council c Waitai Coastal-Burwood-Linwood Community Board - Presentation to Council d Te Pātaka o Rākaihautū Banks Peninsula Community Board - Presentation to Council e Waihoro Spreydon-Cashmere-Heathcote Community Board - Presentation to Council f Waimāero Fendalton-Waimairi-Harewood Community Board - Presentation to Council

The meeting adjourned at 11.10am and reconvened at 11.28am.

Councillor Macdonald returned to the meeting at 11.33am during consideration of Item 7.

Report from Te Pātaka o Rākaihautū Banks Peninsula Community Board - 22 April 2024
7. 27 Hunters Road & 43 Whero Avenue, Diamond Harbour – FENZ and Te Pā o Rākaihautū Unsolicited Proposals
	Lyn Leslie, Te Pātaka o Rākaihautū Banks Peninsula Community Board Chairperson, and Council Officer Angus Smith joined the table to present Item 7. An updated set of Officer Recommendations were tabled at the meeting to address the requirements of Section 80 of the Local Government Act (refer resolution 2). Councillor Fields put forward further revisions to the updated Officer Recommendations (refer underlined text in resolutions 7 and 8, and new resolution 9). The updated Officer Recommendations as revised were then Moved by Councillor Fields and Seconded by Councillor Keown. At the conclusion of debate, the meeting voted and the Item was declared carried.
	Te Pātaka o Rākaihautū Banks Peninsula Community Board Recommendation to Council That Te Pātaka o Rākaihautū Banks Peninsula Community Board recommends to the Council that: 1. It departs from its Disposal of Property Policy 2000 and the requirement to sell by public tender, noting that the Council does not intend to amend the Policy to accommodate this decision. 2. It deals unilaterally with Fire and Emergency New Zealand and Te Poho o Tamatea Limited and conditionally sell the parts of the land as shown in Attachment B and C to this report and described as: a. Part Lot 1 DP 14050 contained in Record of Title CB12F/538 and marked “FENZ Site” in Attachment B to this report to Fire and Emergency New Zealand for a Fire Station; and b. Part Lot 1 DP 14050 marked “Te Pā o Rākaihautū” in Attachment C to this report to Te Hapū o Ngāti Wheke investment company Te Poho o Tamatea Limited for a Character School under section 156 of the Education Act 1989. 3. Authorises the Manager Property Consultancy, to undertake all actions, negotiate and conclude all the agreements necessary to facilitate Recommendations 1 and 2 in general accordance with the report on the meeting agenda on terms and conditions acceptable to him at his sole discretion, and in doing so to make any decisions necessary to give effect to this. 4. Requires the matter be referred back to the Council should the Manager Property Consultancy in his sole discretion consider the terms in the attached Terms Sheets (Attachment A and B to the report on the meeting agenda) cannot be reasonably met. 5. Requests that access points to the site do not materially impact the existing street layout or alter existing streets. 6. Notes the community concerns, regarding the proposed Te Pā o Rākaihautū kura, of the potential additional load on roading and utilities, and requests staff to provide information on these potential impacts, including the impact on the transport network both on land and sea and report to Te Pātaka o Rākaihautū Banks Peninsula Community Board and the Council. 7. It ensures any decision made in relation to 27 Hunters Road & 43 Whero Avenue, Diamond Harbour – FENZ and Te Pā o Rākaihautū Unsolicited Proposals aligns with the declared climate emergency. 8. It notes that any sale of the land would be at a price that fits with Council policy and at market value.
	Council Resolved CNCL/2024/00070 That Te Pātaka o Rākaihautū Banks Peninsula Community Board recommends to the Council that: 1. It approves the unilateral dealing with Fire and Emergency New Zealand and Te Poho o Tamatea Limited and conditionally sell the parts of the land as shown in Attachment B and C to this report and described as: a. Part Lot 1 DP 14050 contained in Record of Title CB12F/538 and marked “FENZ Site” in Attachment B to this report to Fire and Emergency New Zealand for a Fire Station; and b. Part Lot 1 DP 14050 marked “Te Pā o Rākaihautū” in Attachment C to this report to Te Hapū o Ngāti Wheke investment company Te Poho o Tamatea Limited for a Character School under section 156 of the Education Act 1989. 2. In accordance with s80 Local Government Act 2002, under section 204 of the Education and Training Act 2020, note that: a. the proposed sales to Fire and Emergency New Zealand and Te Poho o Tamatea Limited are inconsistent with the Disposal of Property Policy 2000. b. the reason for the inconsistency is the property is not being put to public tender because: i. there is no evident and obvious use for the land. ii. the proposals deliver broad community benefit and outcomes. iii. the proposals are considered a good use of the land. iv. the proposals are unique. c. there is no intention that the Disposal of Property policy 2000 be amended to accommodate the decision. 3. Authorises the Manager Property Consultancy, to undertake all actions, negotiate and conclude all the agreements necessary to facilitate Recommendations 1 and 2 in general accordance with the report on the meeting agenda on terms and conditions acceptable to him at his sole discretion, and in doing so to make any decisions necessary to give effect to this. 4. Requires the matter be referred back to the Council should the Manager Property Consultancy in his sole discretion consider the terms in the attached Terms Sheets (Attachment A and B to the report on the meeting agenda) cannot be reasonably met. 5. Requests that access points to the site do not materially impact the existing street layout or alter existing streets. 6. Notes the community concerns, regarding the proposed Te Pā o Rākaihautū kura, of the potential additional load on roading and utilities, and requests staff to provide information on these potential impacts, including the impact on the transport network both on land and sea and report to Te Pātaka o Rākaihautū Banks Peninsula Community Board and the Council. 7. It ensures any decision made in relation to 27 Hunters Road & 43 Whero Avenue, Diamond Harbour – FENZ and Te Pā o Rākaihautū Unsolicited Proposals aligns with the declared climate emergency, in reducing transport emissions. 8. It notes that any sale of the land would be at a price that fits with Council policy and at market value as determined by an independent registered valuer operating under the New Zealand Institute of Valuers standards and guidelines and that staff reports back to council on any variation of that. 9. Agree that a clear outline of the resource consent process and key milestones are provided to the community where appropriate through suitable means. Councillor Fields/Councillor Keown Carried

Councillor Harrison-Hunt left the meeting at 11.51am and returned at 11.53am during consideration of Item 8.

Councillor Moore left the meeting at 11.52am during consideration of Item 8.

Report from Joint Meeting - Waipapa Papanui-Innes-Central and Waitai Coastal-Burwood-Linwood Community Boards - 14 May 2024

8. City to Sea West Safety Improvements - Roading Elements

Council Resolved CNCL/2024/00071

Community Board recommendations accepted without change

6. That the Council approves, pursuant to Clause 18 of the Christchurch City Council Traffic and Parking Bylaw 2017:

a. Stanmore Road Signalised Crossing

i. A signalised crossing with a raised safety platform for use by pedestrians and cyclists, installed on Stanmore Road with its centreline approximately 80 metres north of the centreline of Avonside Drive, in accordance with the relevant sections of the Land Transport Rule: Traffic Control Devices 2004.

7. That the Council approves in accordance with Clause 21 of the Christchurch City Council Traffic & Parking Bylaw 2017

a. Stanmore Road Signalised Crossing

i. On the western side of Stanmore Road, commencing at a point approximately 67 metres north of its intersection with Avonside Drive and extending in a northerly direction for a distance of 24 metres be resolved as a Shared Path for pedestrian and north bound cycle only in accordance with section 11.4 of the Land Transport Act - Traffic Control Devices Rules: 2004. This Shared Path is for the use by the classes of road user only as defined in Section 11.1A of the Land Transport (Road User) Rule: 2004.

ii. On the eastern side of Stanmore Road, commencing at a point approximately 66 metres north of its intersection with Avonside Drive and extending in a northerly direction for a distance of 25 metres be resolved as a Shared Path for pedestrian and south bound cycle only in accordance with section 11.4 of the Land Transport Act - Traffic Control Devices Rules: 2004. This Shared Path is for the use by the classes of road user only as defined in Section 11.1A of the Land Transport (Road User) Rule: 2004.

b. Swanns Road Dual Pedestrian/Cycle Crossing

i. On the northern side of Swanns Road, commencing at a point approximately 27 metres west of its intersection with Avonside Drive and extending in a westerly direction for a distance of 18 metres be resolved as a Shared Path for pedestrian and east bound cycle only in accordance with section 11.4 of the Land Transport Act - Traffic Control Devices Rules: 2004. This Shared Path is for the use by the classes of road user only as defined in Section 11.1A of the Land Transport (Road User) Rule: 2004.

ii. On the southern side of Swanns Road, commencing at a point approximately 26 metres north of its intersection with Avonside Drive and extending in a northerly direction for a distance of 28 metres be resolved as a Shared Path for pedestrian and west bound cycle only in accordance with section 11.4 of the Land Transport Act - Traffic Control Devices Rules: 2004. This Shared Path is for the use by the classes `of road user only as defined in Section 11.1A of the Land Transport (Road User) Rule: 2004.

8. That the Council approves in accordance with Clause 21 of the Christchurch City Council Traffic & Parking Bylaw 2017

a. Gayhurst Road Dual Pedestrian/Cycle Crossing

i. On the western side of Gayhurst Road, commencing at a point approximately 365 metres south of its intersection with McBratneys Road and extending in a southerly direction for a distance of 30 metres be resolved as a Shared Path for pedestrian and north bound cycle only and in accordance with section 11.4 of the Land Transport Act - Traffic Control Devices Rules: 2004. This Shared Path is for the use by the classes of road user only as defined in Section 11.1A of the Land Transport (Road User) Rule: 2004.

ii. On the eastern side of Gayhurst Road, commencing at a point approximately 370 metres north of its intersection with Avonside Drive and extending in a northerly direction for a distance of 30 metres be resolved as a Shared Path for pedestrian and south bound cycle only in accordance with section 11.4 of the Land Transport Act - Traffic Control Devices Rules: 2004. This Shared Path is for the use by the classes of road user only as defined in Section 11.1A of the Land Transport (Road User) Rule: 2004.

9. That the Council approves, pursuant to Clause 18 of the Christchurch City Council Traffic and Parking Bylaw 2017:

a. Gayhurst Road Special Vehicle Lane (cycle) extension

i. An extension to the existing Special Vehicle Lane (cycle) on Gayhurst Road, installed along the western side of Gayhurst Road at a point approximately 290 metres north of its intersection with Avonside Drive extending in a northerly direction for a distance of 234 metres.

ii. An extension to the existing Special Vehicle Lane (cycle) on Gayhurst Road, installed along the eastern side of Gayhurst Road at a point approximately 260 metres south of its intersection with McBratneys Road and extending in a southerly direction for a distance of 281 metres.

Deputy Mayor/Councillor McLellan Carried

Councillor Moore returned to the meeting at 11.55am during consideration of Item 9.

Councillor Gough returned to the meeting at 12.23pm during consideration of Item 9.

Councillor Barber left the meeting at 12.33pm and returned at 12.35pm during consideration of Item 9.

9. Local Alcohol Policy
	Council Officers Ron Lemm, Philip Henderson, Jenna Marsden, and David Griffiths joined the table to present Item 9 and answer questions from elected members. The Officer Recommendations were Moved by Councillor Peters and Seconded by Councillor Templeton. Councillor Moore put forward an amendment (refer Resolution 4) and with the agreement of the Mover and Seconder, this was incorporated into the substantive motion. At the conclusion of debate, the meeting voted and the Item was declared carried.
	Officer Recommendations That the Council: 1. Receives the information in this report. 2. Notes that the decision in this report is assessed as high level significance based on the Christchurch City Council’s Significance and Engagement Policy. 3. Directs staff to commence work on development of a Local Alcohol Policy and report to Council on progress before the end of 2024.
	Council Resolved CNCL/2024/00072 That the Council: 1. Receives the information in this report. 2. Notes that the decision in this report is assessed as high level significance based on the Christchurch City Council’s Significance and Engagement Policy. 3. Directs staff to commence work on development of a Local Alcohol Policy and report to Council on progress before the end of 2024. 4. Notes that stakeholders will be included in the development before notifying and consulting on any draft local alcohol policy. Councillor Peters/Councillor Templeton Carried Councillors Keown and MacDonald requested that their votes against Resolution 3 be recorded. Councillor Moore requested that his abstention from Resolution 3 be recorded. Councillor Gough declared an interest in this Item and did not participate in the debate or vote. *Secretarial Note*: The meeting requested an overview of the Strategic Policy & Resilience work programme and information about what other policy work might be delayed or slowed in order to progress the LAP.

Councillor McLellan left the meeting at 1.05pm during consideration of Item 10.

10. Stop Road (airspace) and Dispose of to Adjoining Landowners

Council Resolved CNCL/2024/00073

Officer recommendations accepted without change

That the Council:

1. Receives the information in the Stop Road (airspace) and dispose of to the adjoining landowners report.

2. Notes that the decision in this report is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3. Pursuant to Section 116(1) of the Public Works Act 1981, agree to stop the legal road, being a cube of airspace above the formed carriageway, and amalgamate the parcels of land that arise from that road stopping with the adjoining properties:

a. 5 – 11 Marriner Street, Sumner contained within Title Identifier 961489.- The parcels of land containing an area of 76 m²are shown as Section 1 and 2 on Plan SO 602249^.

b. Hereford/Manchester and 132 Worcester Streets contained within Title Identifier 1158091 and 1158093.- The parcels of land are shown as Sections 1-10 containing an area of 104 m² shown on Plan SO XXXXXX (this being the reference on the plan which is yet to be numbered).

4. Agrees to a departure from the Disposal of Council Property Policy 2000 by approving the unilateral dealing for disposal of the stopped legal road parcels (the cubes of airspace above the formed carriage way) as described in recommendation 3 above to the owners of the adjoining land at a valuation determined by an independent valuer.

5. Delegates to the Property Consultancy Manager the authority to take and complete all steps necessary to stop the legal road and dispose of the stopped parcels (cubes of airspace) as shown as Section 1 and 2 on Plan SO 602249 and Sections 1-10 on Plan SO XXXXXX (this being the reference on the plan which is yet to be numbered).

Councillor MacDonald/Councillor Keown Carried

The meeting adjourned at 1.07pm and reconvened at 2.13pm. Councillors Donovan and Gough were not present at this time. Councillor Keown joined the meeting via audio / visual link at this time.

Councillor Donovan returned to the meeting via audio / visual link at 2.17pm during consideration of Item 11.

Councillor Macdonald left the meeting at 2.28pm and returned at 2.31pm during consideration of Item 11.

Councillor Barber left the meeting at 2.29pm and returned at 2.37pm during consideration of Item 11.

11. Climate Resilience Strategy Implementation Progress

Council Resolved CNCL/2024/00074

Officer recommendation accepted without change

That the Council:

1. Receives the information in this Climate Resilience Strategy Implementation Progress Report.

Councillor Templeton/Councillor Harrison-Hunt Carried

Secretarial Note: The meeting noted that Councillors would like a future workshop to discuss the scope of key performance indicators for reviewing climate resilience progress.

Secretarial Note: The meeting further requested that the Milan Urban Food Policy Pact be raised for discussion with the Mayor to consider whether Christchurch might join the Pact.

12. Central City Noise Programme - Progress Update, Acoustic Assessment Advice

Council Resolved CNCL/2024/00075

Officer recommendations accepted without change

That the Council:

1. Receives the information in the Central City Noise Programme - Progress Update, Acoustic Assessment Advice report.

2. Notes that staff will report back to the Council with a further update on the Central City Noise Programme. This is likely to be in early 2025.

Councillor Moore/Councillor McLellan Carried

Councillor Gough declared an interest in this Item and did not participate in the debate or vote.

Attachments

a Central City Noise Programme update - Presentation to Council

Councillor Harrison-Hunt left the meeting at 3.26pm during consideration of Item 13.

13. Suburban Regeneration Biannual Report - October 2023 to March 2024

Council Resolved CNCL/2024/00076

Officer recommendation accepted without change

That the Council:

1. Receives the information in the Suburban Regeneration Biannual Report - October 2023 to March 2024 Report.

Deputy Mayor/Councillor MacDonald Carried

Attachments

a Suburban Regeneration Biannual Report (October 2023 - March 2024) - Presentation to Council

Karakia Whakamutunga: All Councillors

Meeting concluded at 3.28pm.

CONFIRMED THIS 3^rd DAY OF JULY 2024

Mayor phil Mauger

Chairperson

Karakia Tīmatanga: All Councillors

The agenda was dealt with in the following order.

1. Apologies Ngā Whakapāha

Council Decision

There were no apologies received.

2. Declarations of Interest Ngā Whakapuaki Aronga

There were no declarations of interest recorded.

3. Public Participation Te Huinga Tūmatanui

3.1 Public Forum Te Huinga Whānui

3.1.1 Bob Huffman

Bob Huffman spoke to the Council regarding Kāinga Ora and the Council’s building codes.

3.1.2 Don Gould

Don Gould spoke to the Council regarding the Life in Christchurch Survey and the Notice of Motion regarding Infrastructure Delivery.

Attachments

a Don Gould - Presentation to Council

3.2 Deputations by Appointment Ngā Huinga Whakaritenga

3.2.4

Don Gould

Don Gould spoke regarding Item No. 7 – the Ōtākaro-Avon Stormwater Management Plan.

Councillor MacDonald left the meeting at 9.55am and returned at 10.00am during consideration of Item 3.2.1.

3.2.1

Christchurch International Airport Limited

Jesse Aimer, Senior Environment and Planning Advisor, and Felicity Hayman, Environment and Planning Manager, spoke on behalf of Christchurch International Airport Limited regarding Item No. 7 – the Ōtākaro-Avon Stormwater Management Plan.

3.2.2

Avon Ōtākaro Network Inc

Hayley Guglietta, Network Manager, spoke on behalf of Avon Ōtākaro Network Inc. regarding Item No. 7 – the Ōtākaro-Avon Stormwater Management Plan.

Attachments

a Avon Ōtākaro Network Inc -Presentation to Council

Councillor Barber left the meeting at 10.15am and returned at 10.18am during consideration of Item 3.2.3.

3.2.3

Sustainable Ōtautahi Christchurch

Colleen Philip spoke on behalf of Sustainable Ōtautahi Christchurch regarding Item No. 7 – the Ōtākaro-Avon Stormwater Management Plan.

4. Presentation of Petitions Ngā Pākikitanga

There was no presentation of petitions.

15. Resolution to Include Supplementary Report

Council Resolved CNCL/2024/00077

That the report be received and considered at the Council meeting on Wednesday, 19 June 2024.

Public Excluded Items

16. Extraordinary Christchurch Civic Award

Councillor MacDonald/Deputy Mayor Carried

5. Central City Parking Restrictions Committee Minutes - 1 March 2024

Council Resolved CNCL/2024/00078

That the Council receives the Minutes from the Central City Parking Restrictions Committee meeting held 1 March 2024.

Councillor Scandrett/Councillor McLellan Carried

Councillor Keown requested that his vote against the resolution be recorded.

6. Council Minutes - 15 May 2024

Council Resolved CNCL/2024/00079

That the Council confirms the Minutes from the Council meeting held 15 May 2024.

Councillor Scandrett/Councillor McLellan Carried

Councillor Fields left the meeting at 10.37am and returned at 10.44am during consideration of Item 7.

Councillor Keown left the meeting at 10.49am and returned at 10.52am during consideration of Item 7.

7. Ōtākaro-Avon Stormwater Management Plan
	Council Officers Paul Dickson, Gavin Hutchinson, and Samantha Smith joined the table to present Item 7 and answer questions from elected members. The Officer Recommendations were Moved by the Mayor and Seconded by Councillor MacDonald. Councillor Templeton put forth an additional recommendation (refer Resolution 4), which was incorporated into the Substantive Motion with the agreement of the Mover and Seconder. At the conclusion of debate the Substantive Motion was voted on and declared carried.
	Officer Recommendations That the Council: 1. Receives the information in the Ōtākaro-Avon Stormwater Management Plan Report. 2. Notes that the decision in this report is assessed as medium significance based on the Christchurch City Council’s Significance and Engagement Policy. 3. Adopts the Ōtākaro-Avon Stormwater Management Plan (Attachment B to this report).
	Council Resolved CNCL/2024/00080 That the Council: 1. Receives the information in the Ōtākaro-Avon Stormwater Management Plan Report. 2. Notes that the decision in this report is assessed as medium significance based on the Christchurch City Council’s Significance and Engagement Policy. 3. Adopts the Ōtākaro-Avon Stormwater Management Plan (Attachment B to this report). 4. Requests that staff investigate options for stormwater quality enhancements that achieve a higher level of environmental, social and cultural wellbeing than the approved SMP and report them to Council ahead of the Long Term Plan 2027-2037 or to an Annual Plan prior to this if any viable options are identified. Mayor/Councillor MacDonald Carried

Councillor Barber left the meeting at 11.06am and returned at 11.08am during consideration of Item 3.2.4.

3.2.4 Mayor Sam Broughton

Selwyn District Council Mayor and LGNZ President Sam Broughton spoke regarding Item No. 8 – New Zealand Local Government Association Inc: payment of annual membership subscription.

The meeting adjourned at 11.17am and reconvened at 11.36am.

Councillor Keown left the meeting at 12.10pm and returned at 12.12pm during consideration of Item 8.

8. New Zealand Local Government Association Inc: payment of annual membership subscription
	Council Officers Helen White and Bede Carran joined the table to present Item 8 and answer questions from elected members. Councillor MacDonald Moved and Councillor McLellan Seconded a Motion to proceed with Officer Recommendation 3 declining to renew the Council’s membership with Local Government New Zealand Inc. (this became Resolution 2 as noted below) and included further Recommendations regarding the allocation of the unspent budget (refer new Resolution 3 (a) – (d)). At the conclusion of debate the meeting voted by division on the Motion as Moved by Councillor MacDonald and Seconded by Councillor McLellan, which was declared carried.
	Officer Recommendations That the Council: 1. Receives the information in the New Zealand Local Government Association Inc: payment of annual membership subscription report. EITHER: 2. Agrees to renew its membership of Local Government New Zealand Inc for the amount of $163,254.75 plus GST. OR: 3. Declines to renew its membership of Local Government New Zealand Inc and: a. Resolves to resign its membership of Local Government New Zealand Inc; and b. Authorises the Mayor to give notice of the resignation in writing to Local Government New Zealand Inc. 4. Notes that the decision in this report is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy, as it is a decision regarding membership of an organisation and does not affect strategic assets or levels of services.
	Council Resolved CNCL/2024/00081 That the Council: 1. Receives the information in the New Zealand Local Government Association Inc: payment of annual membership subscription report. 2. Declines to renew its membership of Local Government New Zealand Inc and: a. Resolves to resign its membership of Local Government New Zealand Inc; and b. Authorises the Mayor to give notice of the resignation in writing to Local Government New Zealand Inc. 3. Allocates the unspent portion of the budget for Financial Year 2025 and future years for membership levies to Local Government New Zealand to the following budgets in the following priorities: a. Additional Community Board Member Professional Development Training and Workplace Support services of $60,000, (the training component is split equally between the Community Boards); b. Additional Councillor Professional Training and Workplace Support services of $30,000 (the training component is split equally between the Councillors and excludes the Mayor) c. A new budget line for Parliamentary Engagement of $30,000 which will accommodate: i. promotion of the Council’s interests; ii. advocacy on matters affecting the interests of the Council and its communities; and iii. facilitation of effective engagement with Government, Parliamentarians and other agencies of the Government. d. Return the balance of any budget to the operating surplus/deficit in Financial Year 2025. 4. Notes that the decision in this report is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy, as it is a decision regarding membership of an organisation and does not affect strategic assets or levels of services. The division was declared carried* by 9 votes to 8 votes the voting being as follows:* *For:* Mayor Mauger, Councillor Barber, Councillor Gough, Councillor Henstock, Councillor Keown, Councillor MacDonald, Councillor McLellan, Councillor Peters and Councillor Scandrett *Against:* Deputy Mayor Cotter, Councillor Coker, Councillor Donovan, Councillor Fields, Councillor Harrison-Hunt, Councillor Johanson, Councillor Moore and Councillor Templeton Councillor MacDonald/Councillor McLellan Carried *Secretarial Note*: the meeting requested guidance regarding the process and next steps for its withdrawal from Local Government New Zealand Inc. and any impacts to current training or conference enrolments.

9. Heritage Incentive Grant Applications

Council Resolved CNCL/2024/00082

Officer Recommendations accepted without change

That the Council:

1. Receives the information in the Heritage Incentive Grant Applications Report.

2. Notes that the decisions in this report are assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3. Approves a Heritage Incentive Grant of up to $5,220 for conservation, repair and maintenance works to 47 Canterbury Street, Lyttelton.

4. Approves a Heritage Incentive Grant of up to $30,231 for conservation, repair and maintenance works to 70 Rue Balguerie, Akaroa.

a. Notes that payment of the 70 Rue Balguerie grant is subject to the applicant entering a 10-year limited conservation covenant with the signed covenant having the Council seal affixed prior to registration against the property title.

Councillor Fields/Councillor Scandrett Carried

Councillor Keown left the meeting at 12.36pm and returned via audio/visual link at 12.40pm during consideration of Item 10.

Councillor Harrison-Hunt left the meeting via audio / visual link at 12.42pm.

10. Staff Submission: Local Government (Water Services Preliminary Arrangements) Bill
	Council Officers David Griffiths and Luke Adams joined the table to present Item 10 and answer questions from elected members. At that time, a further supplementary submission incorporating elected member feedback was tabled for consideration and approval by the meeting (refer Resolution 3 and Attachment A to this Item). The Motion was Moved by Councillor Templeton and Seconded by the Mayor. During debate Councillor Johanson raised an amendment (refer Resolution 4) which was incorporated into the Substantive Motion with the agreement of the Mover and Seconder. At the conclusion of debate, the meeting voted on the Substantive Motion, which was declared carried.
	Officer Recommendations That the Council: 1. Receives the information in the Staff Submission: Local Government (Water Services Preliminary Arrangements) Bill Report. 2. Notes the submission is being lodged with the Finance and Expenditure Select Committee on Thursday 13 June 2024.
	Council Resolved CNCL/2024/00083 That the Council: 1. Receives the information in the Staff Submission: Local Government (Water Services Preliminary Arrangements) Bill Report. 2. Notes the submission is being lodged with the Finance and Expenditure Select Committee on Thursday 13 June 2024. 3. Receives the proposed supplementary submission on the draft Water Services Bill as tabled at this Council meeting and approves its submission to the Select Committee or delegate final approval to the Chief Executive if further work on the draft is required. 4. Notes that while the issue of chlorination is outside the scope of the current Finance and Expenditure Committee’s proposed Local Government (Water Services Preliminary Arrangements) Bill, the Council wishes to note its concern at the difficulty in obtaining an exemption to the requirement to put chlorine in our water supply. Councillor Templeton/Mayor Carried
	Attachments a Draft Council supplementary submission on the Local Government (Water Services Preliminary Arrangements) Bill

12. Notice of Motion - Infrastructure Delivery Working Group

The meeting was informed that Councillor Keown would be absent when Item 12 came up for consideration. Consistent with Standing Orders section 22.3, a Notice of Motion may not proceed in the absence of the Mover unless Moved by another member authorised to do so, in writing, by the Mover.

As no such authorisation was provided by Councillor Keown, this Item was referred by the Chair to the Finance and Performance Committee meeting to be held on 26 June 2024.

Councillor Keown’s Recommendations

1. Notice of Motion to the Council He Pānui Mōtini

That the Council:

1. Requests staff to provide advice in August 2024 on the establishment of an infrastructure delivery working group to review contracting and procurement processes to identify if there are opportunities to improve effectiveness and efficiencies. The advice should consider:

a. A potential Terms of Reference for a working group;

b. The capacity and cost of undertaking the work;

c. The Council’s procurement rules;

d. New Zealand Government rules of procurement;

e. The Auditor-General’s guidelines;

f. The Local Government Act 2002; and

g. Any other legal requirements for considerations.

Councillor McLellan left the meeting at 12.52pm and returned at 1.00pm during consideration of Item 11.

Councillor Keown left the meeting at 12.58pm via audio / visual link during consideration of Item 11.

Councillor Fields left the meeting at 1.00pm and returned at 1.03pm during consideration of Item 11.

11. Three Waters Activities Report - January, February and March 2024

Council Resolved CNCL/2024/00084

Officer recommendation accepted without change

That the Council:

1. Receives the information in the Three Waters Activities Report - January, February and March 2024 Report.

Councillor MacDonald/Mayor Carried

13. Resolution to Exclude the Public Te whakataunga kaupare hunga tūmatanui

Council Resolved CNCL/2024/00085

That at 1.05pm the resolution to exclude the public set out on pages 93 to 94 of the agenda and pages 5 to 6 of the supplementary agenda be adopted.

Councillor Fields/Councillor Henstock Carried

The public were re-admitted to the meeting at 1.29pm.

Karakia Whakamutunga: All Councillors

Meeting concluded at 1.30pm.

CONFIRMED THIS 3^RD DAY OF JULY 2024

Mayor Phil Mauger

Chairperson

11. Land Transport Rule: Setting of Speed Limits Rule 2024 Consultation: Draft Council Submission
Reference Te Tohutoro:	24/1025021
Responsible Officer(s) Te Pou Matua:	Lynette Ellis, Head of Transport and Waste Jane Cameron, Team Leader Strategic Transport
Accountable ELT Member Pouwhakarae:	Brent Smith, Acting General Manager City Infrastructure

1. Purpose and Origin of the Report Te Pūtake Pūrongo

1.1 The purpose of this report is to present a draft submission on the draft Land Transport Rule: Setting of Speed Limits Rule 2024 for Council approval.

1.2 The report is in response to consultation on the draft Land Transport: Setting of Speed Limits Rule 2024. Submissions close on 11 July 2024.

2. Officer Recommendations Ngā Tūtohu

That the Council:

1. Receives the information in the Land Transport Rule: Setting of Speed Limits Rule 2024 Consultation: Draft Council Submission Report.

2. Notes that the decision in this report is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3. Approves lodging the attached submission on the Land Transport Rule: Setting of Speed Limits Rule 2024 with Te Manatū Waka - Ministry of Transport.

4. Delegates authority to (insert named Councillors) to approve any further changes to the draft Council’s submission on Land Transport Rule: Setting of Speed Limits Rule 2024 before the 11 July 2024 deadline.

3. Executive Summary Te Whakarāpopoto Matua

3.1 The draft Land Transport Rule: Setting of Speed Limits Rule (the Rule) is currently under consultation. A number of changes are proposed from the previous 2022 rule.

3.2 These include:

· An increase in speed limits for most roading classes

· The reversal by 1 July 2025 of some speed limit reductions made after 1 January 2020

· The introduction of variable speed limits outside schools – with less flexibility around the times lower speed limits apply and signage locations

· The introduction of a Ministerial Speed objective to signal the pace, scale and focus of change that Road Controlling Authorities (RCAs) are expected to have regard to in Speed Management Plans

· Changes to Speed Management Plans – these remain optional, however if undertaken, speed limit change analyses, including cost benefit analysis, must be completed and consulted on on a road-by-road basis.

3.3 The Council draft submission includes proposed responses to the consultation proposals and incorporates feedback received at the 26 June Councillor drop-in session.

3.4 The submission welcomes some of the proposals presented in the proposed Rule change, such as, aligning NZTA Waka Kotahi’s consultation requirements for changes on the state highway network with those of Councils.

3.5 However, an overarching concern identified relates to the implications that these proposed changes have for reducing the Council’s ability to work with our communities to tailor speeds to the local roading environment and meet community needs. A particular issue for the Council is the potential for un-winding changes that have been made to date with strong community support.

3.6 Additional issues raised in the draft submission include:

· A need for greater flexibility in the speed limit proposal around schools to better reflect the different needs of schools with regard to timing and the extent of reduced speed zones

· A broad urban street classification that does not allow for differentiation of the full range of urban street types and their distinct uses and speed management requirements

· Additional compliance and unplanned infrastructure costs for RCAs

· A challenging implementation timeline for RCAs; and

· A lack of accompanying evidence made available in support of the proposed speed limit changes.

4. Background/Context Te Horopaki

4.1 The Minister of Transport is consulting on a draft Land Transport Rule: Setting of Speed Limits 2024 until 11 July 2024. This would replace the Land Transport Rule: Setting of Speed Limits 2022.

4.2 Land Transport rules may be set by the Minister of Transport under the Land Transport Act 1998. The Act empowers the Minister to make ordinary rules covering a range of land transport issues, including the setting of speed limits for roads. This includes the criteria, requirements and procedures to be complied with by RCAs when setting speed limits. Compliance with the rules is required as part of New Zealand transport law.

4.3 Staff have analysed the proposed Rule and prepared a draft submission for Council approval (see Attachment A).

Overview of the draft Land Transport Rule: Setting of Speed Limits Rule 2024 and key submission points

4.4 A summary of the key proposals included in the draft rule, and key submission points in response to proposals is outlined below. More detail is outlined in the draft submission.

Proposed changes	Description of proposal	Summary of draft submission points
Changes to speed limit classifications	The draft Rule introduces a binding schedule of speed limit classifications set a higher thresholds across the network. Speed limits are specified in the Rule rather than through a devolved direction to the NZTA Director to prepare guidance for RCAs. The draft Rule change proposes a narrower range of speed limit thresholds and higher base limits across different street and road classes. For example, the proposed speed limit for most urban streets is 50km/h. This encompasses residential and neighbourhood streets through to streets that provide access to businesses and services.	The draft submission notes: · the need to better recognise of the diversity and wide range of local roads encompassed in the urban streets road class as currently defined in the draft Rule. · more flexibility is requested around urban streets speed limits (in the form of speed limit ranges), taking into account risk profile, road design, usage, the wider environment and community feedback. · the absence of accompanying regulatory impact assessment or evidence for the proposed speed limit changes
Reversal of recent speed limit reductions	The draft Rule proposes that certain speed limits reduced since 1 January 2020 will be reversed by 1 July 2025. This applies to: · local roads with widespread 30km/h limits around a school · arterial roads (urban connectors), and · rural state highways (inter-regional connectors).	The draft submission notes there is provision in the proposal to not reverse speed limits on rural State highways if public support can be demonstrated. The same provision is requested for local roads. It also highlights concerns around the 1 July implementation deadline due to unplanned costs for RCAs associated with signage and road engineering The draft submission seeks clarification on the rationale for reversing speed limits since 1 January 2020 rather than 13 April 2022 when the previous Rule was implemented. The draft submission also requests that: · more time and budget be provided for Councils to plan and implement speed limit changes; and that · RCAs receive an update on related enforcement and safety camera programmes to ensure complementary measures are in place where speeds are altered.
Variable speed limits outside school gates	The draft Rule requires variable speed limits outside school gates during school travel periods only, and is more prescriptive around where speed limits begin and end. Reduced speed limits of 30km/h would apply along a total length of 300m surrounding a school gate for most schools in Christchurch. The periods when reduced speeds apply are defined as 8-9.30am and 2.30-4pm on school days.	The draft submission supports the retention of slower speed zones around schools but requests more flexibility around: · times of the day reduced speed limits operate, and · where low speed limits begin and end. It proposes that the Council’s preference is to have the flexibility to work with individual schools based on their needs and such factors as: the risk profile of the surrounding streets or school co-location.
Introduction of a Ministerial Speed Objective	The introduction of a new Ministerial Speed Objective is proposed to allow the Minister of Transport to set out Government expectations for speed management. This could signal the pace, scale and focus of change that RCAs are expected to have regard to in developing Speed Management Plans.	The draft submission requests that this proposed Rule change recognises the need to be consistent with the Council’s Local Government Act 2022 obligations around consultation and decision making.
Speed Management Plans	Speed Management Plans are retained from the 2022 Rule with some changes. This includes, the need for speed limit change analysis to be undertaken and consulted on on a road-by-road basis (rather than at a network or area level).	See comments below.
New cost-benefit analysis required for speed changes	Safety, travel time and implementation cost benefit-analysis will be required for speed limit changes on a road-by-road basis. However, this is not required to introduce variable speed limits outside schools.	The submission requests more flexibility to complete cost benefit analyses at an area or network level, rather than only on a street-by-street basis.

Impact of draft rule on Council’s existing work programme

4.5 Attachment B provides an overview of the proposed changes in the draft rule to speed limit classifications. For most roading classes, higher speed limits are proposed.

4.6 If the Government adopts the speed limits as set out in Attachment B, the Council would need to follow the speed limit classifications in Attachment B when reviewing speed limits, or setting speed limits for new roads.

4.7 The changes proposed in the draft Rule have immediate impacts on Council’s current transport work programme, for example:

· To ensure that no further reversals are required, staff have halted work on the implementation of the interim Speed Management Plan until the Rule change is finalised by Government.

· The Hearings on the draft Speed Management Plan that Councillor’s decided to pause until after the publication of the updated draft Rule on 16 April 2024 [CNCL/2024/00034] would also no longer proceed.

4.8 Due to the short timeframe to prepare and lodge this submission, Council staff have not had sufficient time to fully quantify the cost implications of the proposed Rule changes. However, it is anticipated that reversing existing speed limits to align with this proposal would require un-budgeted expenditure on signage and road engineering changes to make any necessary safety improvements where speed limits are increased.

4.9 Staff will brief Councillors on the full implications and cost impact of the updated Rule after it is finalised towards the end of 2024.

5. Options Considered Ngā Kōwhiringa Whaiwhakaaro

5.1 The recommended option is to submit on the draft Land Transport Rule: Setting of Speed Limits Rule 2024.

5.2 The alternative option is not to submit on the draft Rule. This option is not recommended as setting appropriate speed limits on the transport network is a key part of creating a healthy, liveable and vibrant city that allows the right movement in the right places.

6. Financial Implications Ngā Hīraunga Rauemi

6.1 There will be additional implementation costs to the Council if the proposed Rule change is implemented (such as, changes to road signage replacements and/or road engineering). These will be quantified fully following the finalisation of the Rule change as noted above.

6.2 The cost of making this submission is met from existing operational budgets.

7. Considerations Ngā Whai Whakaaro

Risks and Mitigations Ngā Mōrearea me ngā Whakamātautau

7.1 The decision to lodge a council submission is of low risk.

Legal Considerations Ngā Hīraunga ā-Ture

7.2 Statutory and/or delegated authority to undertake proposals in the report:

7.2.1 The opportunity to lodge a submission on the draft Land Transport Rule: Setting of Speed Limits 2024 is open to any person or organisation.

7.3 Other Legal Implications:

7.3.1 The Legal Services Team has provided input into this draft submission. As noted above: the draft submission requests that the proposed Ministerial Speed Objective more explicitly recognises and is consistent with the Council’s Local Government Act 2022 obligations around consultation and decision-making in the Rule.

Strategy and Policy Considerations Te Whai Kaupapa here

7.4 The decision to submit on the draft rule aligns with the Council’s strategic framework. Making a submission enables the Council to support community outcomes and strategic priorities, including Championing Ōtautahi–Christchurch.

7.4.1 This decision is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy. The level of significance was determined by reviewing the proposal against assessment criteria in the policy.

7.4.2 This decision is consistent with Council’s Plans and Policies.

7.5 This report supports the Council's Long Term Plan (2021 - 2031):

7.6 Transport

7.6.1 Activity: Transport

· Level of Service: 10.0.6.1 Reduce the number of death and serious injury crashes on the local road network to <=96 crashes.

6.6.2 Activity: Strategic Planning, Future Development and Regeneration

· Level of Service 17.0.1.1 Advice to Council on high priority policy and planning issues that affect the City. Advice is aligned with and delivers on the governance expectations as evidenced through the Council Strategic Framework.

Community Impacts and Views Ngā Mariu ā-Hāpori

7.7 The submission takes account of the previous consultation and engagement the Council has completed on speed limits across the city.

Impact on Mana Whenua Ngā Whai Take Mana Whenua

7.8 The decision does not involve a significant decision in relation to ancestral land, a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Mana Whenua, their culture, and traditions.

Climate Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi

7.9 The decisions in this report are likely to:

7.9.1 Have no impact on adaptation to the impacts of climate change.

7.9.2 Have no impact on emissions reductions. However, it is noted that the changes proposed in the draft Rule itself may impact on emissions as there is evidence that increasing speed limits increases emissions.

8. Next Steps Ngā Mahinga ā-muri

8.1 Subject to approval, the draft submission (Attachment A) on the draft Land Transport Rule: Setting of Speed Limits Rule 2024 will be lodged with Te Manatū Waka - Ministry of Transport.

8.2 Should the Council make further amendments to the submission, the Council can delegate authority to named Councillors to approve any further changes to the draft Council’s submission. The submission is due by 11 July.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Draft Setting of Speed Limits Rule 2024 Council Submission	24/1110591	144
b ⇩	Setting of Speed Limits 2004 consultation - proposed speed limit classifications	24/1110601	150

In addition to the attached documents, the following background information is available:

Document Name – Location / File Link

Setting of Speed Limits 2024 consultation - Te Manatū Waka Ministry of Transport - Citizen Space

Signatories Ngā Kaiwaitohu

Authors

Jane Cameron - Team Leader Transport

Allanah Jarman - Senior Policy Analyst

Approved By

Lynette Ellis - Head of Transport & Waste Management

Brent Smith - Acting General Manager City Infrastructure

12. Events and Festivals Sponsorship Fund
Reference Te Tohutoro:	24/767295
Responsible Officer(s) Te Pou Matua:	Lucy Blackmore, Manager Events and Arts, Tanya Cokojic, Events Partnerships Team Leader
Accountable ELT Member Pouwhakarae:	Andrew Rutledge, Acting General Manager Citizens and Community

1. Purpose and Origin of the Report Te Pūtake Pūrongo

1.1 The purpose of this report is for Council to decide on the allocation of the Events and Festivals Sponsorship Fund for Financial Year 2024/25.

1.2 The report is staff generated.

2. Officer Recommendations Ngā Tūtohu

That the Council:

1. Receives the information in the Events and Festivals Sponsorship Fund Report.

2. Notes that the decision in this report is assessed as low significance due to the relatively low impact on the community and low number of people affected by the decision.

3. Approves carrying forward the $15,000 remaining in the Events Discretionary Response Fund for inclusion in the 2024/25 Events and Festivals Fund to be allocated.

4. Approves the establishment of a 2024/25 Events and Festivals Discretionary Response Fund as per the eligibility criteria attached to this report (Attachment F).

5. Delegates to the Head Recreation Sports and Events authority to approve grants from the Events and Festivals Discretionary Response Fund of up to $15,000 in accordance with the eligibility of the fund.

6. Approves the allocation of the Events and Festivals Sponsorship Fund for the 2024/25 financial year as detailed in the Events and Festivals Sponsorship Fund Evaluation attached to this report (Attachment A) and as follows:

Ref No.	Event	Funding Request	Officer Recommendation
1	VIP Frames & Trusses Christmas Show Parade 2024	Year 1 - $70,000 Year 2 - $70,000 Year 3 - $70,000	Decline due to the LTP funding of $125,000 per annum for 3 years.
2	Orton Bradley Park Spring Fair	$8,000	$8,000
3	Fire on High	$42,650	Decline
4	Smash Palace Bike Show	$5,000	Decline
5	World Rivers Day	$5,000	Decline
6	Duvauchelle A&P Show	$5,000	Decline
7	Coca Cola Christmas in the Park	Year 1 – already funded Year 2 - $65,000 Year 3 - $70,000	Withdrawn
8	Open Christchurch	$35,000	$20,000
9	WORD Christchurch Festival 2025	$45,000	$40,000
10	Tuhono Kapa Haka Festival	$24,730	$20,000
11	Matariki Festival 2025 – 27 (Arts Centre)	Year 1 - $10,000 Year 2 - $11,500 Year 3 - $13,000	Year 1 – Decline due to LTP funding of programs and events. Year 2 - Decline Year 3 - Decline
12	Port Noise	$34,091	$15,000
13	Ōtautahi Tiny Performance Festival 2024 (Tiny Fest)	$35,395	Decline
14	Whānua Mārama: New Zealand International Film Festival	Year 1 - $20,000 Year 2 - $22,000 Year 3 - $25,000	Year 1 - $10,000 Year 2 - Decline Year 3 - Decline
15	19^th Annual Show Me Shorts Film Festival	$7,895	$7,895
16	Asian Arts Festival (East Universal Arts Festival)	Year 1 - $54,500 Year 2 - $56,250 Year 3 - $58,430	Year 1 - $7,500 Year 2 - $7,500 Year 3 - $7,500
17	Waitangi Weekend Museum Fun Day	$16,250	$5,000
18	Christchurch Schools’ Music Festival	$63,000	$17,000
19	The Third Session New Zealand “Golden Ribbon’ Youth Music Festival	$20,150	Decline
20	Triveni	$50,179	Decline
21	Canterbury Youth Theatre Presents ‘A Midsummer Night’s Dream’ by William Shakespeare	$12,000	Withdrawn
22	Under Milk Wood by Dylan Thomas	$11,710	Withdrawn
23	Happy Chinese New Year Festival	$100,000	$65,000
24	ISCC Diwali	$30,000	$20,000
25	Canterbury Polyfest 2025	$50,000	$20,000
26	Akaroa French Festival 2025	Year 1 - nil Year 2 - $114,000 Year 3 - nil	Year 1 - nil Year 2 – Decline due to the LTP decision to underwrite $100k from the Events Eco System Funding. Year 3 - nil
27	Foodie Street Food Alley	$40,000	$18,000
28	2025 Philippines Day	$7,500	$7,500
29	Korea Day	$5,000	$5,000
30	Japan Fiesta EX	Year 1 - $7,825 Year 2 - $8,274 Year 3 - $8,693	Year 1 - $7,825 Year 2 - $5,000 Year 3 - $5,000
31	Chocolatte International Foods Festival	$5,000	Decline
32	Foodies Street Food Latino	$35,000	Decline
33	Diwali	$10,000	Decline
34	2024 Christchurch Martial Arts Exhibition & Shalin Kung Fu Performance	$12,500	Withdrawn
35	Slaprea, A Food Festival For Good	$35,000	Withdrawn
36	Christchurch Marathon	Year 1 - $100,000 Year 2 - $100,000 Year 3 - $100,000	Year 1 - $40,000 Year 2 - $35,000 Year 3 - $30,000
37	The Single Fin Mingle	Year 1 - $60,000 Year 2 - $60,000 Year 3 - $60,000	Year 1 - $20,000 Year 2 - $20,000 Year 3 - $15,000
38	South Island Colgate Games	$20,000	$12,000
39	Aotearoa Ultra Marathon	$10,000	Decline
40	Bowls New Zealand National Fours and Mixed Pairs tournaments	$17,600	Decline
41	Shine for a Cure	$15,437	Decline
42	Coast to Coast	Year 1 - $20,000 Year 2 - $20,000 Year 3 - $20,000	Year 1 - Decline Year 2 - Decline Year 3 - Decline
43	Waterloo Street Sprints	$100,000	Withdrawn
44	Autumn Glory of Canterbury Rhythmic Gymnastics Competition	$3,000	Withdrawn
45	Christchurch International Cup	$5,000	Withdrawn
46	Two Minds Festival	$70,000	$10,000
47	Christchurch Brick Show 2024	$15,000	$6,565
48	Illuminate Light & Sound Experience	Year 1 - $30,000 Year 2 - $25,000 Year 3 - $20,000	Year 1 - Decline Year 2 - Decline Year 3 - Decline
49	New Zealand Hair Awards	$30,000	Decline

3. Executive Summary Te Whakarāpopoto Matua

3.1 All the events recommended for support meet the Events and Festivals Sponsorship Fund criteria highlighted in the Events and Festivals Staff Evaluation Weightings (Attachment B) and have been prioritised accordingly for support.

3.2 The Events and Festivals Sponsorship Fund for Financial Year 2024/25 was oversubscribed with 49 applications totalling $1,422,462.

3.3 $521,835.00 is on budget, less $154,500 which is already committed on multi-year contracts leaving $367,335 available to allocate for the 2024/25 financial year.

3.4 The Events Discretionary Response Fund currently has $15,000 available to distribute. If the balance is allocated through Events and Festivals 2024/25 it would increase the total available for allocation this financial year through Events and Festivals to $382,335.

4. Background/Context Te Horopaki

Events and Festivals Sponsorship Fund

4.1 The purpose of the Events and Festivals Sponsorship Fund is to provide support for events that enhance regional and local Christchurch as a place to live and visit and to strengthen the distinctive lifestyle, qualities, and identity of Christchurch.

4.2 Applications to this fund were received by Sunday 10^th March. Information provided by the applicants included the event budget and company/organisation details. An event business plan was provided for multi-year applications. Applications have been assessed against the fund criteria, Council strategies and within the total funding available.

4.3 The Financial Year 2024/25 fund has operated under the same process as previous years. Community and regional events were assessed as part of this fund, and any major/mega events would be assessed under the ChristchurchNZ’s funding portfolio.

4.4 There were no applications received to the Events and Festivals Sponsorship Fund that were considered major/mega events.

Timeline for Assessment

4.5 January 2022: Industry-wide notification of fund opening dates.

4.6 27 January –10 March 2024: Fund open.

4.7 March – April 2024: Applications assessed against the fund criteria and recommendations drafted by Council staff.

4.8 23 April 2024: Memo to elected members on process.

4.9 3 July 2024: Final allocation decisions made in Council Meeting.

Events Discretionary Response Fund

4.10 In Financial Year 2020/21 an Event Discretionary Response fund was set up with funds from events that cancelled due to Covid-19 related reasons.

4.11 Allocation of this funding was considered under the same process as the Metropolitan Strengthening Communities Discretionary Response Fund (DRF) with requests for amounts under $15,000 being assessed at DRF panel and amounts over $15,000 taken to Council for consideration.

4.12 In the previous four financial years any returned or unused funds from Events and Festivals Fund that cancelled for unforeseen reasons such as Covid-19 were pooled into an Events Discretionary Response Fund.

4.13 The Discretionary Response Fund currently has $15,000 available to distribute. Staff recommend the balance of this fund be allocated through Events and Festivals 2024/25 financial year.

4.14 If the balance is allocated through Events and Festivals 2024/25 it would increase the total available for allocation this financial year through Events and Festivals to $382,335.

4.15 The following related memos/information were circulated to the members of the meeting:

Date	Subject
23 April	Events and Festivals Update (Attachment E)

5. Financial Implications Ngā Hīraunga Rauemi

Capex/Opex Ngā Utu Whakahaere

	Recommended Option
Cost to Implement	No additional cost to Council, allocation of the fund is included in existing budgets.
Maintenance/Ongoing Costs	No additional cost to Council.
Funding Source	Events and Festivals Sponsorship fund.
Funding Availability	$382,335 ($521,835 total fund - $154,500 on contract + $15,000 DRF)
Impact on Rates	No additional cost to Council.

6. Considerations Ngā Whai Whakaaro

Risks and Mitigations Ngā Mōrearea me ngā Whakamātautau

6.1 Insufficient funds to meet the requests may result in a negative response from applicants.

Legal Considerations Ngā Hīraunga ā-Ture

6.2 Statutory and/or delegated authority to undertake proposals in the report:

6.2.1 The Council has delegation for the allocation of the Events and Festivals Fund.

6.3 Other Legal Implications:

6.3.1 There is no legal context, issue, or implication relevant to this decision.

Strategy and Policy Considerations Te Whai Kaupapa here

6.4 The required decisions:

6.4.1 Align with the Christchurch City Council’s Strategic Framework.

6.4.2 Are consistent with Council’s Plans and Policies.

· Events Policy Framework

· Community Events Implementation Plan

· Toi Ōtautahi – Art and Creativity Strategy

· Central City Activation Plan

6.5 This report supports the Council's Long Term Plan (2021 - 2031):

6.6 Citizens and communities

6.6.1 Activity: Recreation, Sports, Community Arts and Events

· Level of Service: 2.8.6.1 Support community based organisations to develop, promote and deliver community events and arts in Christchurch. - 15,000 hours of staff support provided to community organisations

· Level of Service: 2.8.6.2 Support community based organisations to develop, promote and deliver community events and arts in Christchurch. - 80% satisfaction with the quality of Council event support

Impact on Mana Whenua Ngā Whai Take Mana Whenua

6.7 The decision does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Mana Whenua, their culture, and traditions.

6.8 The decision does not involve a matter of interest to Mana Whenua and will not impact on our agreed partnership priorities with Ngā Papatipu Rūnanga.

6.9 Local Rūnanga are consulted directly if an event has significant impact on nearby water of land use/environment.

Climate Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi

6.15 The proposals in this report are unlikely to contribute significantly to adaptation to the impacts of climate change or emissions reductions.

6.16 Events that are granted sponsorship support from the Events and Festivals Sponsorship Fund are required to work with Council to implement sustainable waste management initiatives to minimise the impact of the event on the environment where possible and report back on this as part of their post-event report.

7. Next Steps Ngā Mahinga ā-muri

7.1 Event organisers will receive notifications regarding the outcome of the 2024/25 Events and Festivals Sponsorship Fund.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Events and Festivals Staff Evaluation	24/1109589	160
b ⇩	Events and Festivals Staff Evaluation Weightings	24/769198	162
c ⇩	Events and Festivals Budget	24/1109588	163
d	Events and Festivals Assessment Matrix (Under Separate Cover) - Confidential	24/1109585
e ⇩	Internal or External Memos Events and Festivals Update 31 May 2024 Report	24/599546	164
f ⇩	Events Discretionary Response Fund	24/1109593	166

In addition to the attached documents, the following background information is available:

Document Name – Location / File Link

Not applicable

Signatories Ngā Kaiwaitohu

Authors

Lucy Blackmore - Manager Events and Arts

Tanya Cokojic - Team Leader Events Partnerships & Development

Approved By

Nigel Cox - Head of Recreation, Sports & Events

Andrew Rutledge - Acting General Manager Citizens and Community

14. Elected Members Professional Development
Reference Te Tohutoro:	24/786968
Responsible Officer(s) Te Pou Matua:	David Corlett, Democratic Services Advisor, Hearings & Council Support Team
Accountable ELT Member Pouwhakarae:	Helen White, General Counsel / Head of Legal & Democratic Services

1. Purpose and Origin of the Report Te Pūtake Pūrongo

1.1 The purpose of this report is to seek agreement from the Council to replace section 9 of the Elected Members Allowances and Expenses Policy 2019 with a separate stand-alone policy document, and to agree revised provisions pertaining to elected member professional development.

1.2 The revised provisions acknowledge the extra training need arising for those councillors that have additional responsibilities and provides an authorisation process in accordance with recommendations by Audit New Zealand.

1.3 This report has been prepared following a workshop with the Mayor and Councillors on 16 May 2024 on elected member professional development.

2. Officer Recommendations Ngā Tūtohu

That the Council:

1. Receives the Elected Member Professional Development report.

2. Notes that this report only relates to professional development for the Mayor and Councillors.

3. Agrees to remove and rescind Section 9 of the Elected Members Allowances and Expenses Policy 2019 and replace it with a standalone Elected Members Professional Development Policy (refer to Attachment A).

4. Agrees that:

Either

a. The Mayor and Councillor receive an annual allocation of $4000.00 for professional development.

b. The Mayor and Councillors receive a triennial allocation of $12 000.00 for professional development.

5. Notes that the amendments to the Elected Members Professional Development Policy:

a. Acknowledges the extra training need for those councillors that have additional responsibilities.

b. Incorporates that the additional funding for Councillor Professional Development Training agreed to by Council at its meeting on 19 June 2024.

c. Provides for a streamlined authorisation process for Councillors.

d. Introduces greater transparency in the elected member expenditure on professional development.

e. Aligns with guidance from the Office of the Auditor General in relation to sensitive expenditure.

6. Authorises the General Counsel / Head of Legal & Democratic Services to make any amendments of minor effect, or to correct minor errors, to the Elected Members Professional Development Policy.

7. Notes that the decisions in this report are assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3. Executive Summary Te Whakarāpopoto Matua

3.1 This report sets out proposed amendments to section 9 of the current Elected Member Allowances and Expenses Policy 2019 and set it up as a separate standalone policy document.

3.2 Section 9 covers the entitlement of elected members to allowances and contributions towards conferences, courses, training, professional development and associated travel.

3.3 The proposed amendments recognise the additional responsibilities that some Councillors have, and a streamlined authorisation process for Councillors.

3.4 The amended policy seeks to reflect the feedback provided by Councillors and the Mayor at a workshop held on 16 June 2024.

3.5 In assessing the options consideration was given to effective coverage and flexibility, equity, administrative efficiency, and the guidance provided in the Auditors General’s document Controlling sensitive expenditure: Guide for public organisations (link given at the end of this report).

4. Background/Context Te Horopaki

4.1 The Elected Member Allowances and Expenses Policy 2019 covers the entitlement of elected members to allowances and contributions towards expenses related to travel, milage, communication, childcare, and travel, conference and training attendance and professional development. The policy is guided by the Remuneration Authority which sets, on an annual basis, the remuneration and allowances for all Elected Members through the Local Government Members Determination.

4.2 Section 9 covers the entitlement of elected members to allowances and contributions towards conferences, courses, training, professional development and associated travel. Section 9 is not covered by Local Government Members Determination.

4.3 The current policy in section 9 provides for:

· An annual allocation of up to $4,000 per councillor for individual training (course and conference fees, accommodation, travel).

· Up to $2,000 for Committee chairs to attend conferences, courses, or training directly relevant to the business of their Committee.

· Elected members formerly appointed to an external organisation to attend conferences or seminars held by the relevant external organisations (no express budget allocation).

4.4 As part of the discussion on the Council’s Long-Term Plan Councillors asked staff to come back with options for the allocation of the budget for elected member professional development within existing budget limits.

4.5 On 16 May 2024 staff held an information session/workshop with the Mayor and Councillors where elected member guidance was sought on whether they were content with the current policy, and if not, what aspects they would be interested in changing.

4.6 The following related memos/information were circulated to the members of the meeting:

Date

Subject

14 May 2024

Elected Member Professional Development

Elected Member Professional Development presentation

4.7 A link to the recording of the information session/workshop is set out below.

Date

Subject

16 May 2004

Council Information Session/Workshop https://christchurch.infocouncil.biz/Open/2024/05/ISCC_20240516_AGN_10026_AT.PDF

Options Considered Ngā Kōwhiringa Whaiwhakaaro

4.8 In reviewing the professional development policy staff sought advice from the Audit and Risk Committee (at its meeting on 20 June 2024) in relation to two specific matters, and also invited it to make any other comments it considered appropriate for the Council to consider.

4.9 The first specific matter was the identification of an appropriate person(s) to approve Mayoral training/professional development requests. The Committee confirmed that the Chair of the Council’s Audit and Risk Committee is an appropriate person to approve the Mayor’s expenditure on professional development, and related expenses.

4.10 The second matter was whether it would be appropriate for elected members to receive an allocation on a triennial basis for professional development, as opposed to the current annual allocation. Although from an accounting perspective it is preferable not to have operational expenditure carry overs, it is feasible to do so.

4.11 In the discussion the Audit and Risk Committee did not indicate a preference for either an annual or triennial allocation but noted the need to follow appropriate and transparent processes in relation to decisions to approve the expenditure.

4.12 The guidance from the Audit and Risk Committee has been used in the assessment of the options considered in this report.

4.13 The following reasonably practicable options were considered and are assessed in this report:

· Option 1: An amended status quo.

· Option 2: All funding to go into a biddable funding pool.

· Option3: Continue to provide an individual allocation to elected members (on either an annual or triennial basis), acknowledge the potential for increased training needs for those elected members with additional responsibilities, specifically allow for group training opportunities, and include a streamlined authorisation process for Councillors.

Options Descriptions Ngā Kōwhiringa

4.14 Preferred Option: Option 3.

4.14.1 Option Description: A streamlined funding authorisation process with an individual allocation of $4,000 per financial year or $12,000 per triennium to Councillors and the Mayor (plus an additional amount to be determined to Councillors from the allocation agreed to by Council on 20 June 2024*) with the remaining funding used to fund:

a. the attendance of Committee Chairs and Committee Deputy Chairs and Portfolio leads at training opportunities relevant to their role (subject to budget availability, subject to the elected member already having used their full individual allocation and subject to the Mayor approving the need for the training).

b. the Council representatives on external bodies to attend meetings and conferences of those external bodies (subject to budget availability and subject to the Council approving the attendance).

c. Group training including elected member induction following the next triennial elections (an increase in budget has already allocated for this purpose).

d. Approval of Councillor applications for professional development to be given by the Mayor.

e. Approval of the Mayor’s applications for professional development to be given by the Chair of the Council’s Audit and Risk Committee.

f. This is a prospective policy only.

* at the time of finalising this report, the additional amount had yet to be determined and will be available to provide to the Council meeting.

4.14.2 Option Advantages

· Provides more flexibility in funding, better supports professional development for relevant roles and responsibilities, and is easy to administer. Aligns with guidance given by the Office of the Auditor General (OAG).

4.14.3 Option Disadvantages

· The limited funding pool available for those elected members who have additional responsibilities is on a first in first served basis, so if this funding is exhausted late applications may miss out.

· Should the per triennium option be considered, then this would in practice be available for the next Council term.

4.15 Amended Status Quo: Option 1

4.15.1 Option Description: An annual allocation of up to $4,000 per councillor (plus an additional amount to Councillors from the annual allocation agreed to by Council on 19 June 2024) for individual training (course and conference fees, accommodation, and associated travel); and

a. Up to $2,000 for Committee chairs to attend conferences, courses, or training directly relevant to the business of their Committee; and

b. Elected members formerly appointed to an external organisation to attend conferences or seminars held by the relevant external organisations (no express budget allocation).

c. Approval of Councillor applications by the Chief Executive and Mayor, and approval of the Mayor’s requests by the Chief Executive.

4.15.2 Option Advantages

· Current entitlements and processes are understood.

4.15.3 Option Disadvantages

· No recognition or provision for group training (e.g. post-election induction).

· No provision for portfolio leads, Committee deputy chairs.

· Authorisation process not optimal.

4.16 All funding to go into a biddable funding pool: Option 2.

4.16.1 Option Description: All funding to go into a biddable funding pool.

4.16.2 Option Advantages

· Provides an expanded funding pool for those who are motivated to undertake professional development.

4.16.3 Option Disadvantages

· Not equitable because some elected members may miss out.

Analysis Criteria Ngā Paearu Wetekina

4.17 In assessing the options consideration was given to effective coverage and flexibility, equity, administrative efficiency, and the guidance provided in the Auditors General’s document Controlling sensitive expenditure: Guide for public organisations.

5. Financial Implications Ngā Hīraunga Rauemi

Capex/Opex Ngā Utu Whakahaere

5.1 No changes are proposed to the budget allocation for 2024/2025, and the amount currently budgeted for the 2026 and 2027 financial years are to remain.

6. Considerations Ngā Whai Whakaaro

Risks and Mitigations Ngā Mōrearea me ngā Whakamātautau

6.1 There are no identified risks caused by the proposed changes to Section 9: Attendance at Conferences, courses training, professional development and travel, and splitting it out as a separate stand-alone policy document.

6.2 As the implementation of the policy may require the approval of sensitive expenditure, the internal audit work programme may include sampling of expense claims and allowances paid to Elected Members. An external audit work programme may be undertaken.

Legal Considerations Ngā Hīraunga ā-Ture

6.3 As the provisions in the current section 9 are not covered by the Local Government Members Determination there is no legal context, issue, or implication relevant to this decision.

Strategy and Policy Considerations Te Whai Kaupapa here

6.4 The required decision:

6.4.1 Align with the Christchurch City Council’s Strategic Framework. The on-going professional development of elected members will assist them in their governance activities.

6.4.2 Is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy. The level of significance was determined by considering the criteria of the Significance and Engagement Policy.

6.4.3 Is consistent with Council’s Plans and Policies.

6.5 This report supports the Council's Long Term Plan (2021 - 2031) as the proposed policy supports fiscal propriety.

6.6 Governance

6.6.1 Activity: Office of the Mayor and Chief Executive, and Treaty Partner Relations

· Level of Service: 4.1.25.1 Provide direct advice and administrative support to the Mayor, Deputy Mayor and Councillors - Provide information, support and advice within 48 hours, or as priorities are agreed.

Community Impacts and Views Ngā Mariu ā-Hāpori

6.7 The decision in this report does not have any community impacts.

Impact on Mana Whenua Ngā Whai Take Mana Whenua

6.8 The decision does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Mana Whenua, their culture, and traditions.

6.9 The decision does not involve a matter of interest to Mana Whenua and will not impact on our agreed partnership priorities with Ngā Papatipu Rūnanga.

Climate Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi

6.10 The proposals in this report are unlikely to contribute significantly to adaptation to the impacts of climate change or emissions reductions.

7. Next Steps Ngā Mahinga ā-muri

7.1 If the policy is agreed to by the Council then the Elected Members Professional Development (2024) policy document will be placed on the Council’s website.

7.2 Expenditure pursuant to the policy will be published at least six monthly on the Council’s website and reported to the Audit and Risk Management Committee.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Elected Member Professional Development Policy (2024)	24/939234	186

In addition to the attached documents, the following background information is available:

Controlling sensitive expenditure: Guide for public organisations

Part 3: Preparing suitable policies and procedures — Office of the Auditor-General New Zealand (oag.parliament.nz)

Signatories Ngā Kaiwaitohu

Author	David Corlett - Democratic Services Advisor
Approved By	Helen White - General Counsel / Head of Legal & Democratic Services

16. Draft Canterbury Climate Partnership Plan 2024
Reference Te Tohutoro:	24/630710
Responsible Officer(s) Te Pou Matua:	Tony Moore and Carey Graydon, Principal Advisors Climate Resilience
Accountable ELT Member Pouwhakarae:	John Higgins, General Manager Strategy, Planning & Regulatory Services

1. Purpose and Origin of the Report Te Pūtake Pūrongo

1.1 The purpose of this report is to seek Council endorsement of the Draft Canterbury Climate Partnership Plan (the Plan) (Attachment A).

1.2 In 2022 the Canterbury Mayoral Forum established a staff Working Group and a councillor Reference Group, both with representatives from each council in Canterbury, to develop a joint climate change action plan for Canterbury.

1.3 On 6 September 2023 the Council endorsed the high-level framework for the Plan (i.e., the vision, principles, and objectives) (Council Resolved CNCL/2023/00109).

1.4 Funding is included in the Draft Long Term Plan 2024-34 to support implementation of the Plan.

1.5 Each partner council is now being asked to endorse the Plan ahead of Mayoral Forum approval in August and implementation of the proposed actions over the next four years.

1.6 Please note that the attached Plan is a working draft and will require refinement as feedback is received from councils and as some details are finalised.

2. Officer Recommendations Ngā Tūtohu

That the Council:

1. Receives the information in the Draft Canterbury Climate Partnership Plan 2024 Report.

2. Endorses the Draft Canterbury Climate Partnership Plan for adoption and implementation by the Canterbury Mayoral Forum (Attachment A to this report).

3. Notes the decision in this report is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3. Executive Summary Te Whakarāpopoto Matua

3.1 This report gives the Council the option to endorse or not endorse the Draft Canterbury Climate Partnership Plan (Attachment A).

3.2 The Plan is well aligned to the Kia tūroa te Ao – Ōtautahi Christchurch Climate Resilience Strategy and our community, Council and region can benefit from the actions proposed. Benefits can be achieved by councils working collaboratively on climate change across the region, including efficient use of time and resources, less duplication, ability to work with and influence partners and stakeholders (e.g., central government, iwi, businesses and residents), more consistent and joined-up approaches across the region, and ability to accelerate action and to demonstrate leadership on climate change.

3.3 The Plan has been developed to advance on the vision, principles and objectives approved by the Council on 6 September 2023. The Plan contains 10 actions and 16 sub-actions. At a high level the actions aim to:

3.3.1 Better understand the local impacts of climate change and plan region-wide responses to these risks (e.g., Actions 1, 3, and 4)

3.3.2 Develop pathways for reducing greenhouse gas emissions across the region (e.g., Action 2)

3.3.3 Strengthen collaborations and build greater capacity throughout the region to respond to climate change (e.g., Actions 5, 6, 7 and 8).

3.4 Representatives of the partner councils wanted the Plan to enable and support local action, not duplicate local action. Therefore, many of the actions are foundational and capacity-building in nature. Likewise, they wanted to complement, not duplicate, the efforts of other council established groups such as regional transport, water, and waste minimisation groups.

3.5 Community engagement was undertaken by the Working Group in November and December 2023 as part of Environment Canterbury’s ‘Let’s Pick A Path’ consultation, and this is described in Section 6.9 of this report.

3.6 Each partner council has been asked to:

3.6.1 Allocate funds through their 2024-34 Long Term Plans (following the normal Canterbury Mayoral Forum proportions for contributions).

3.6.2 Identify staff resources able to support implementation.

3.6.3 Endorse the Draft Canterbury Climate Partnership Plan for adoption and implementation by the Canterbury Mayoral Forum.

3.7 Below is the Christchurch City Council’s proposed contribution in the Draft Long Term Plan 2024-34.

Financial Year 25	Financial Year 26	Financial Year 27	Beyond FY27
$39,000	$152,000	$110,000	$111,000

3.8 The scope, phasing and duration of the actions in the Plan will be finalised once all councils have confirmed their financial and staff contributions. Currently it is proposed that most of the actions will be undertaken over the next four years.

4. Background/Context Te Horopaki

4.1 Under the Canterbury Mayoral Forum, a Draft Canterbury Climate Partnership Plan has been developed by a Working Group and Reference Group involving staff and councillors from each council in Canterbury. Councillor Sara Templeton (Reference Group) and Tony Moore and Carey Graydon of the Strategic Policy and Resilience Unit (Working Group) represented our Council in this process led by Environment Canterbury.

4.2 Environment Canterbury are proposing to lead and project manage most of the actions, supported by input from the partner councils. Our Council has offered to lead Action 8.1 which will explore funding needs and opportunities to support climate resilience and advocate to central government on resourcing matters. This is an area of work which can be of direct benefit to our Council as well as to the region. We are also going to offer our experience with the development and use of the risk explorer tool in Christchurch. This will offer support to Action 1.

4.3 The Plan contains three pieces of work for the region which are significant in terms of impact and level of investment:

4.3.1 Action 1 aims to update and expand regional climate risk information to include human, economic and natural environment domains. Earlier assessments focused mostly on the physical climate changes. A broader and deeper assessment is needed to inform adaptation planning. This action also proposes to roll out a region-wide risk visualisation tool based on the Risk Explorer Tool co-developed by Canterbury University and our Council. Using consistent models and tools will help align adaptation planning for the region.

4.3.2 Action 2 aims to understand greenhouse gas emission sources for the region, prepare an emission reduction pathway, and develop an emission reduction strategy. This can assist our own District climate work and identify opportunities to work with key actors to accelerate emission reductions across the region.

4.3.3 Action 4 aims to help protect people and property throughout the region from climate risks using nature-based solutions. This will also enhance nature’s ability to withstand climate impacts and restore biodiversity. This project is linked to a $14 million research proposal to the MBIE Endeavour Fund. This would support landscape scale climate resilience by creating a region-wide blue-green network, identifying the most cost effective and impactful places to restore nature, and preparing guidance for councils and property owners about adopting nature-based solutions. Working across territorial boundaries makes sense when dealing with catchment-wide solutions.

Options Considered Ngā Kōwhiringa Whaiwhakaaro

4.4 The following reasonably practicable options were considered and are assessed in this report:

· Endorse the Draft Canterbury Climate Partnership Plan for adoption and implementation through the Canterbury Mayoral Forum.

· Do not endorse the Draft Canterbury Climate Partnership Plan for adoption and implementation.

Options Descriptions Ngā Kōwhiringa

4.5 Preferred Option: Endorse the Draft Canterbury Climate Partnership Plan.

4.5.1 Option description: Endorse the Draft Canterbury Climate Partnership Plan for adoption and implementation through the Canterbury Mayoral Forum.

4.5.2 Option Advantages

· Climate change presents significant issues and opportunities for Christchurch and Canterbury. This Plan includes actions on climate change that can benefit our community and Council, including a wider and deeper assessment of climate risks, regional investment in emissions reduction planning, and enhanced relationships with other councils.

· The Plan is aligned with the Council’s Community Outcomes and Strategic Priorities and can deliver social, economic and environmental benefits for our community. Some examples include developing a regional emission reduction plan to support low carbon solutions, supporting a green-blue network plan to boost community resilience to climate impacts, and through the ‘It’s Time Canterbury’ portal engaging local communities about the climate actions they can take.

· The proposed actions in the Plan are well aligned with our Climate Resilience Strategy - for example, exploring financial options to support climate resilience, emissions reduction planning, and enhancing nature-based solutions.

· It will be more effective for our Council to work with others to implement these actions. For example, responding to some climate issues, such as agricultural emissions, can be better addressed at a regional level. Collectively working with and advocating to central government may have more impact than our Council working alone.

· Environment Canterbury has proposed to lead and project manage most of the actions, so Christchurch can benefit from the work of others.

4.5.3 Option Disadvantages

· Council funding and staff time will be needed to support implementation of the actions proposed. While only a modest amount of funding and staff time has been proposed towards the partnership, supporting a regional approach may mean resources taken away from delivering on local actions.

· Collaborative approaches and joint regional actions can be complicated to navigate, and the delivery of outcomes may be less certain and benefits more dispersed.

· Christchurch may be more advanced in its climate change programme than some councils in the region. This may mean that we need to play a greater role during implementation and with the sharing of our knowledge and experience.

4.6 Do not endorse the Draft Canterbury Climate Partnership Plan.

4.6.1 Option Description: Do not endorse the Draft Canterbury Climate Partnership Plan for adoption and implementation.

4.6.2 Option Advantages

· Council funding assigned in the Draft Long Term Plan 2024-34 to support the implementation of the Plan could be reassigned or offered as a saving reducing costs for rate payers.

· Staff time which will be needed to implement the Plan could be assigned to other tasks, such as Christchurch City Council-specific climate actions.

4.6.3 Option Disadvantages

· Our Council and community would not benefit from the proposed actions in the Plan. The Plan is consistent with community calls for greater levels of climate action.

· Because our Council’s contribution is significant relative to other councils, it might mean many of the regional actions would be unable to proceed if we did not contribute to this partnership, or the partnership would need to rescope the contents of the Plan to focus on fewer core actions.

Analysis Criteria Ngā Paearu Wetekina

4.7 Key criteria relating to this decision are:

4.7.1 Strategic alignment – The Plan aligns with our Climate Resilience Strategy, Strategic Priorities and Community Outcomes.

4.7.2 Anticipated benefits – The Plan will potentially deliver benefits to our community, Council, and region.

4.7.3 Resource implications – Funds have been allocated through the Draft Long Term Plan. The partnership expects that our Council will also contribute staff time to support implementation. No additional staffing has been accounted for in the Draft Long Term Plan so this would be additional work for existing Council staff.

5. Financial Implications Ngā Hīraunga Rauemi

Capex/Opex Ngā Utu Whakahaere

	Preferred Option	Option 2
Cost to Implement	$301,000 over three years	$0
Maintenance/Ongoing Costs	$110,000 beyond year three	$0
Funding Source	Rates	Rates
Funding Availability	$301,000	$301,000
Impact on Rates	0.01	-0.01

5.1 The Council’s contribution to the implementation of this Plan have been proposed within the Draft Long Term Plan 2024-34, through the Strategic Policy and Resilience Unit’s Activity Plan budget. This allocation will need to be confirmed as part of the Long Term Plan finalisation process. If the Council choose not to support the Plan, then our contribution to the regional climate partnership would be Nil as indicated in the table above.

6. Considerations Ngā Whai Whakaaro

Risks and Mitigations Ngā Mōrearea me ngā Whakamātautau

6.1 Key risks and mitigations associated with Council endorsement of the Plan are listed below.

Risk	Mitigation
Too ambitious - The Plan may be overly ambitious promising to deliver 10 actions within a relatively short timeframe with limited resources. This includes limited staff capacity from each of the partner councils and a modest budget relative to the size of the actions.	Issues related to limited staff capacity and the extent of the programme have been raised throughout the process. The scope, phasing and duration of the actions will be finalised once all councils have confirmed their financial and staff contributions. The Mayoral Forum may decide to focus on fewer actions.
Representation imbalance - Environment Canterbury leading the programme may result in an imbalance of representation within the planning and delivery of actions.	Active involvement of staff and elected representatives from partner councils in the Working Group and Reference Group and in specific project delivery groups can ensure the needs and interests of territorial authorities are reflected in delivery.
Maturity and capacity - Some partner councils have less well-developed climate programmes and capacity meaning that some actions may struggle to gain practical uptake in their districts or organisations.	Guidance and tools will need to be shaped to support councils. Implementation of some actions (e.g., Action 3, 4 and 7) will be up to the individual councils.

Legal Considerations Ngā Hīraunga ā-Ture

6.2 Statutory and/or delegated authority to undertake proposals in the report:

6.2.1 The Council can endorse the Plan if it chooses to do so.

6.3 Other Legal Implications:

6.3.1 There are no legal implications relevant to this decision.

Strategy and Policy Considerations Te Whai Kaupapa here

6.4 The decision:

6.4.1 Aligns with the Christchurch City Council’s Strategic Framework by supporting a green and liveable city, a thriving and prosperous city, reducing emissions as a council and city, and growing resilience to climate impacts.

6.4.2 Is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy because of the strong strategic alignment, because the action is consistent with the Council’s Climate Resilience Strategy, and the budget for delivery was included within the Draft Long Term Plan.

6.5 This report supports the Council's Long Term Plan (2021 - 2031):

6.6 Strategic Planning and Policy

6.6.1 Activity: Strategic Planning, Future Development and Regeneration

· Level of Service: 17.2.34 Provide policy and advice for Council on climate resilience - Council teams receive advice enabling action on climate change

Community Impacts and Views Ngā Mariu ā-Hāpori

6.7 The actions proposed in this Plan aim to help communities throughout Canterbury better understand and prepare for the local effects of climate change and to support actions to reduce Council and District emissions.

6.8 Te Mana Ora did a health and well-being impact assessment for the region and found certain community members (such as young, elderly, disabled, people with health conditions, and low-income households) will be disproportionately affected. Consequently, being equitable, inclusive, collaborative, intergenerational, and treaty based are all core principles of the Plan.

6.9 Community engagement on climate change was undertaken by Environment Canterbury, with members of the Climate Change Working Group, in October and December 2024 as part of the Let’s Pick a Path conversations about regional planning. A report summarising the community feedback is available on the Let’s Pick a Path have your say website. Through this engagement people indicated that they wanted strong climate leadership and bold actions to reduce greenhouse gas emissions and address climate related risks across the region. Using nature-based approaches and supporting biodiversity was widely supported.

6.10 Through the Christchurch Draft Long Term Plan 2024-34 community engagement, approximately 1,300 submission points were received on the topic of climate change. The vast majority of points raised were in support of more action on climate change.

6.11 The decision affects the following wards/Community Board areas: Council endorsement of the Plan will not affect a particular Community Board. The Plan contains actions that are regional in nature.

Impact on Mana Whenua Ngā Whai Take Mana Whenua

6.12 The decision to endorse this Plan does not impact ancestral land or a body of water or other elements of intrinsic value to Mana Whenua. However, climate change can affect people, places and practices important to Mana Whenua.

6.13 Being treaty-based is a core principle of the Plan. Action 6 aims to understand how climate change may impact Papatipu Rūnanga and aims to collectively develop and implement climate responses. It also seeks to integrate Mātauranga Māori / indigenous knowledge into local climate actions.

Climate Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi

6.14 The decisions in this report are likely to:

6.14.1 Contribute positively to adaptation to the impacts of climate change.

6.14.2 Contribute positively to emissions reductions.

6.15 The actions within the Plan have been developed specifically to advance understanding and action on climate change – both adaption and emission reduction.

7. Next Steps Ngā Mahinga ā-muri

7.1 The Canterbury Mayoral Forum will meet to consider approval of the Canterbury Climate Partnership Plan in August 2024, followed by publication of the final document in September 2024.

7.2 Implementation of the proposed actions will commence following the adoption of the Plan and a monitoring and reporting framework will be established to report on progress for partners and the community.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Draft Canterbury Climate Partnership Plan	24/1113168	210

In addition to the attached documents, the following background information is available:

Document Name – Location / File Link

Not applicable

Signatories Ngā Kaiwaitohu

Authors

Tony Moore - Principal Advisor Climate Resilience

Carey Graydon - Principal Advisor Climate Resilience

Approved By

Lisa Early - Team Leader Climate Resilience

David Griffiths - Head of Strategic Policy & Resilience

John Higgins - General Manager Strategy, Planning & Regulatory Services

17. Community (Social) Housing Update Report
Reference Te Tohutoro:	24/914231
Responsible Officer(s) Te Pou Matua:	Lisa Washington, Community Housing Liaison Lead
Accountable ELT Member Pouwhakarae:	Brent Smith, Acting General Manager City Infrastructure

1. Purpose and Origin of the Report Te Pūtake Pūrongo

1.1 The purpose of this report is to provide a six-monthly update for Councillors on community housing matters.

1.2 This report was requested by a Councillor working group and replaces a previous annual report.

2. Officer Recommendations Ngā Tūtohu

That the Council:

1. Receives the information in the Community (Social) Housing Update Report Report.

3. Background/Context Te Horopaki

3.1 The purpose of this report is to update Council on community (social) housing activities.

3.2 In November 2021 Council adopted a reporting framework reflecting the change to delivery arrangements and approved changing reporting frequency to six monthly, with every second report being jointly submitted with Ōtautahi Community Housing Trust (ŌCHT).

3.3 This most recent report has been delayed due to the combined impact of the Long Term Plan process, waiting for updated quarterly data from the Te Tūāpapa Kura Kāinga - Ministry of Housing and Urban Development (MHUD) website, and waiting for the government Budget 2024 to understand what impact this may have on community housing.

4. Considerations Ngā Whai Whakaaro

The Council has requested that this report include:

4.1 Portfolio status of units categorised into the following groupings:

4.1.1 Council owned, ŌCHT operated

As of 30 May 2024, the Council’s community housing portfolio consisted of 1912 units (2110 bedrooms). This total comprises of 1866 units (2026 bedrooms) leased under the Deed of Lease to ŌCHT, 21 units (39 bedrooms) leased to other community organisations, and one remaining owner-occupied unit (one bedroom). 24 units (50 bedrooms) at Sandilands and McGregors Road are closed and under negotiation for disposal/redevelopment.

Approximately 52% of the Council owned, ŌCHT operated portfolio are Income Related Rent (IRR) tenancies, where tenants pay 25% of their income in rent and the Government subsidises the provider to market rent level. The remainder of the portfolio are “assisted rental” tenancies which do not attract Government subsides.

Investigations have commenced for the redevelopment of the Andrews Crescent complex in Spreydon, and the community will be notified at an appropriate time.

Early investigations are underway at other sites, however, these are not named due the very preliminary feasibility status of the investigations in the tenanted properties.

4.1.2 ŌCHT owned and operated

Council is facilitating the growth of social housing through a variety of mechanisms including capitalisation of, and loans to, ŌCHT. Since the last report ŌCHT have built 40 units (102 bedrooms) on the previously Council owned site Carey Street, which consisted of 32 studio units built in 1942. Ten of these homes will be purchased by Paenga Kupenga, the economic development arm of Ngāi Tūāhuriri, and offered to their whanau as affordable rentals.

OCHT have another two (2) units (10 bedrooms) in construction on a site acquired from the Council in Hills Road. This development is due to be completed in July 2024.

Since 2019 ŌCHT has built more than 300 new homes in 14 city communities, this equates to more than 519 new bedrooms. ŌCHT currently owns 577 homes. ŌCHT also manages 10 private rentals through the Housing First programme.

ŌCHT reached its target of replacing community (social) housing occupancy capacity lost to the Canterbury earthquakes when it opened its Willard Street development in 2023.

4.1.3 Council owned; community housing provider operated

As previously mentioned, 21 units (39 bedrooms) in the community housing portfolio are leased to other community organisations, these are Home and Family Charitable Trust, Beckenham Community Housing Trust and the YWCA.

4.1.4 Other

To the best of our knowledge the current supply of community housing in Ōtautahi Christchurch is:

Provider	No. of Units
Kāinga Ora*	7011
CCC Leased (ŌCHT, other providers and owner occupied)	1888
ŌCHT (owned)	577
Community Housing Providers**	421
Total	9897

*Owned by, or leased to, Kāinga Ora
**Owned or managed, excludes ŌCHT. NB this figure is for the Canterbury region)

Figures taken from the Te Tūāpapa Kura Kāinga | Ministry of Housing and Urban Development (HUD) website for April 2024 shows the following data for Ōtautahi Christchurch City. The number in brackets shows the net change since June 2023.

Number of applicants on the Housing Register	Number of applicants on the Transfer Register	Transitional Housing places
1824 (-122)	558 (-1)	512 (20)

Public homes - Te Tūāpapa Kura Kāinga - Ministry of Housing and Urban Development (hud.govt.nz)

4.2 Programmes of work under the community housing team included the following:

4.2.1 Strategic undertakings

Responsibilities

- There have been no changes to responsibilities in this reporting period.

Community (Social) Housing Strategy

- The Council approved this Strategy in January 2021 and staff have worked to implement relevant actions. An assessment of progress is attached (Attachment A).

Greater Christchurch Partnership Joint Housing Action Plan

- All four Greater Christchurch Partnership (GCP) Councils adopted the plan earlier this year, and Phase 1 of implementation is well under way. The Plan focuses on addressing four major gaps in the market that require a change in approach. They are:

· Emergency/Transitional housing (291 families receiving emergency grants in March 2024) Emergency Housing Special Needs Grant - Ministry of Social Development (msd.govt.nz)

· Social housing (2688 households on the Housing Register in March 2024. NB: this number also includes the Transfer Register) Housing Register - Ministry of Social Development (msd.govt.nz) Transfer Register - Ministry of Social Development (msd.govt.nz)

· Affordable housing – rentals and progressive home ownership. Growing intermediate market whereby working people cannot afford to rent or buy in the bottom quartile of the market (32,337 receiving accommodation supplement in March 2024) Monthly Reporting - Ministry of Social Development (msd.govt.nz)

· Mismatch between supply and demand across the continuum in terms of tenure, typology, price and location (particularly smaller, high-quality homes at both low and high price points; multigenerational homes). Left to its own devices, the market largely delivers large standalone houses in greenfield locations on the urban fringe, and small townhouse in the central city.

- Phase 1 focuses on what Councils can do by December 2024. Progress to date is shown below:

Action point	Action to progress
1. Mapping Council owned site with potential for housing	Councils to produce list of candidate site that may be appropriate for affordable housing for ECan to GIS map. CCC has supplied its information
2. Development models	The Councils are exploring different tenure models to enable affordable housing development. CCC is exploring this on a case-by-case basis with community housing developers. To date OCHT has successfully redeveloped Carey Street to include social housing, affordable rentals and a secure home ownership product. Discussions continue regarding the former Council owned Barnett Avenue housing.
3-5. Regulatory tools and incentives	The four Councils are investigating options for an integrated package of ‘carrots and sticks’ to unlock more affordable housing.
6. Advocacy	The Councils are constructing the narrative to encourage appropriate interventions (central government, financial institutions).
7. ŌCHT	This action involves exploring the potential to expand ŌCHT’s operations beyond the Christchurch City boundaries. CCC is currently working with OCHT and legal advisors on the best mechanism to allow for this to happen.
8. Monitoring	This action involves developing a framework to enable progress to be tracked.

4.2.2 Housing Fund

- The Council’s funding policy requires that community (social) housing be financially self-supporting and not funded from rates. Social housing is funded from rental income which is held in a rates neutral ring-fenced housing fund. All housing revenues are paid into the fund and all expenses drawn from it.

- The predicted rental income for the 2023-24 FY is $16.08m and 2024-25 FY is $16.75m.

- The opening balance of the housing fund on 01 July 2023 was $991k and the forecast closing balance on 30 June 2024 is $2.775m.

- Almost 75 percent of the portfolio will require midlife refurbishments in the next twenty years, this includes building components such as roofs, kitchens, bathrooms and windows, which means large capital expenditure over the next few decades.

- There is insufficient funding currently available in the Housing Fund to undertake the work. This is further exacerbated by rising insurance, inflation-driven maintenance and rates costs. The current Long-Term Plan (LTP) requires Council to dispose of end of useful life complexes to balance the budget over its ten (10) year time horizon.

- The ability to dispose of end of economically useful life housing assets to our community housing partners helps fund renewal of Council complexes and provides redevelopment opportunities. This approach allows for new fit for purpose homes and increased eligibility for tenants to access income related rents.

4.3 Programmes of work under ŌCHT included the following:

4.3.1 Planned works including maintenance

- ŌCHT have been responsible for the delivery of major maintenance and unit renewals since 01 July 2021. Benefits continue to be found through integrated planning between reactive repair and programmes of work, improving the tenant experience.

- Maintenace volumes for the full 2024 Financial year are shown in Table 1. The VUT acronym refers to “vacant untenantable”. This category means that more extensive repairs and maintenance are needed before reletting. LTL stands for “let to let”. O

- CHT aims to get new tenants in within 15 days.

- Overall, the condition of the Councils portfolio is improving. ŌCHT assessed the properties over the year with the internal condition assessment range from 1.94 to 2.87, with an average of 2.4, where 1 is very good and 5 is very poor. External condition ranged from 1.13 to 3.05 with an average of 1.76, where 1 is very good and 5 very poor.

- Overall satisfaction with ŌCHT services remains high and stable. In the recent annual tenant survey (June 2023) 81% of tenants were satisfied with the condition of their home, up from 61% in 2019, and 78% are satisfied with the tenancy services provided compared with 79% in 2019. Satisfaction with the overall service was 76%, which is slightly lower than FY22 at 78%.

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Table 1 Maintenance Activities and Volumes FY 2024

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Attachment A: Stocktake of Community Housing Strategy 2021-2031 Actions 17/06/2024	24/1040817	264

In addition to the attached documents, the following background information is available:

Document Name – Location / File Link

Not applicable

Signatories Ngā Kaiwaitohu

Author

Lisa Washington - Community Housing Liaison Lead

Approved By

Bruce Rendall - Head of City Growth & Property

Brent Smith - Acting General Manager City Infrastructure

5. Audit and Risk Management Committee Minutes - 8 February 2024
Reference Te Tohutoro:	24/558826
Responsible Officer(s) Te Pou Matua:	Luke Smeele, Democratic Services Advisor Luke.Smeele@ccc.govt.nz
Accountable ELT Member Pouwhakarae:	Jane Parfitt, General Manager City Infrastructure

8. Consideration of the Council's Draft Long-term Plan LTP 2024-34 process
	Committee Comment 1. The Committee accepted the Staff Recommendation and noted that as of the 8 February 2024 the Council has elected not to have the Consultation Document audited by Audit New Zealand.
	Officer Recommendations Ngā Tūtohu That the Audit and Risk Management Committee: 1. Notes it has reviewed key documentation in respect of the information that provides the basis for adoption of the Draft Long-term Plan (LTP) 2024-34 by Council, including drafts of the: a. Consultation Document; b. Financial Strategy; c. Infrastructure Strategy; d. General checklists and sign-offs by management, including significant forecasting assumptions; and e. An early (work in progress) draft of the Draft LTP 2024-34 adoption report to Council. This must remain public excluded until the Council agenda goes live on 9 February 2024. 2. Recommends to the Council that in the Committee’s opinion an appropriate process has been followed in the preparation of Long-Term Plan 2024-34 information.
	Committee Resolved ARCM/2024/00004 Part C That the Audit and Risk Management Committee: 1. Notes it has reviewed key documentation in respect of the information that provides the basis for adoption of the Draft Long-term Plan (LTP) 2024-34 by Council, including drafts of the: a. Consultation Document; b. Financial Strategy; c. Infrastructure Strategy; d. General checklists and sign-offs by management, including significant forecasting assumptions; and e. An early (work in progress) draft of the Draft LTP 2024-34 adoption report to Council. This must remain public excluded until the Council agenda goes live on 9 February 2024. Mrs Walton/Councillor McLellan Carried

7. Council - Long Term Plan 2024 - 2034 Minutes - 2 May 2024
Reference Te Tohutoro:	24/942191
Responsible Officer(s) Te Pou Matua:	Samantha Kelly, Team Leader Hearings & Committee Support Cathy Harlow, Democratic Services Advisor
Accountable ELT Member Pouwhakarae:	Mary Richardson, Interim Chief Executive

9. Council Minutes - 19 June 2024
Reference Te Tohutoro:	24/1064216
Responsible Officer(s) Te Pou Matua:	Katie Matheis, Democratic Services Advisor
Accountable ELT Member Pouwhakarae:	Mary Richardson, Interim Chief Executive

10. Monthly Report from the Community Boards - June 2024
Reference Te Tohutoro:	24/1021965
Report of Te Pou Matua:	The Chairpersons of all Community Boards
Accountable ELT Member Pouwhakarae:	Andrew Rutledge, Acting General Manager Citizens and Community

6. Health, Safety and Wellbeing Committee Minutes - 7 March 2024
Reference Te Tohutoro:	24/977262
Responsible Officer(s) Te Pou Matua:	Simone Gordon, Democratic Services Advisor
Accountable ELT Member Pouwhakarae:	Helen White, General Counsel / Head of Legal & Democratic Services

8. Council Minutes - 5 June 2024
Reference Te Tohutoro:	24/990629
Responsible Officer(s) Te Pou Matua:	Katie Matheis, Democratic Services Advisor (Katie.Matheis@ccc.govt.nz)
Accountable ELT Member Pouwhakarae:	Helen White, General Counsel / Head of Legal & Democratic Services

13. Elected Member Allowances and Expenses Policy
Reference Te Tohutoro:	24/877757
Responsible Officer(s) Te Pou Matua:	Helen White, General Counsel / Head of Legal & Democratic Services
Accountable ELT Member Pouwhakarae:	Helen White, General Counsel / Head of Legal & Democratic Services

15. Protected Disclosures Policy
Reference Te Tohutoro:	24/1019965
Responsible Officer(s) Te Pou Matua:	Nicholas Hill, Head of Risk and Assurance
Accountable ELT Member Pouwhakarae:	Bede Carran, General Manager Finance, Risk & Performance / Chief Financial Officer

18. Climate Change Portfolio Lead Report
Reference Te Tohutoro:	23/2052569
Report of Te Pou Matua:	Councillor Templeton, Climate Change Portfolio Lead

19. Mayor's Monthly Report
Reference Te Tohutoro:	24/966500
Report of Te Pou Matua:	Phil Mauger, Mayor

ITEM NO.	GENERAL SUBJECT OF EACH MATTER TO BE CONSIDERED	SECTION	SUBCLAUSE AND REASON UNDER THE ACT	PLAIN ENGLISH REASON	WHEN REPORTS CAN BE REVIEWED FOR POTENTIAL RELEASE
12.	Events and Festivals Sponsorship Fund
	Attachment d - Events and Festivals Assessment Matrix	s7(2)(h)	Commercial Activities	This document contains commercially senstive information about events.	26 June 2025 Review after the event decision meeting has taken place.
21.	Public Excluded Audit and Risk Management Committee Minutes - 8 February 2024			Refer to the previous public excluded reason in the agendas for these meetings.
22.	Public Excluded Council Minutes - 19 June 2024			Refer to the previous public excluded reason in the agendas for these meetings.
23.	Appointment to the Canterbury Museum Trust Board	s7(2)(a)	Protection of Privacy of Natural Persons	To protect the privacy of the candidate during the appointment process.	If the recommended appointment is approved, with the consent of the Interim Chief Executive, the report may be released once the successful candidate and the Canterbury Museum Trust Board have been advised of the outcome.