Agenda of Waipapa Papanui-Innes-Central Community Board

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Waipapa

Papanui-Innes-Central Community Board

Open Minutes

Date: Thursday 9 May 2024

Time: 4.01 pm

Venue: Board Room, Papanui Service Centre,
Corner Langdons Road and Restell Street, Papanui

Present

Chairperson

Deputy Chairperson

Members

Emma Norrish

Simon Britten

Pauline Cotter

Sunita Gautam

Victoria Henstock (via audiovisual link)

Ali Jones (via audiovisual link)

Jake McLellan (via audiovisual link)

John Miller

Emma Twaddell

Principal Advisor

Emma Pavey

Manager Community Governance, Papanui-Innes-Central

Tel: 941 5107

Mark Saunders

Community Board Advisor

941 6436

mark.saunders@ccc.govt.nz

www.ccc.govt.nz

Part A Matters Requiring a Council Decision

Part B Reports for Information

Part C Decisions Under Delegation

Karakia Tīmatanga

The agenda was dealt with in the following order.

1. Apologies Ngā Whakapāha

Part C

There were no apologies received.

2. Declarations of Interest Ngā Whakapuaki Aronga

Part B

There were no declarations of interest recorded.

3. Confirmation of Previous Minutes Te Whakaāe o te hui o mua

Part C

Community Board Resolved PCBCC/2024/00030

That the minutes of the Waipapa Papanui-Innes-Central Community Board meeting held on Thursday, 11 April 2024 be confirmed.

Emma Twaddell/Pauline Cotter Carried

4. Public Forum Te Huinga Whānui

Part B

4.3

St Albans Primary School

Te Kura o Hato Opani - St Albans School Board of Trustees Presiding Member, Karli Bristed, and Principal, Andrea Harnett, spoke on behalf of the Board of Trustees regarding the safety of children travelling to and from the school.

The Board noted its wish that the safety concerns for children travelling to St Albans School as set out in the attached presentation be considered with urgency, including in relation to the lack of pedestrian crossings on Springfield Road.

The Board Chairperson thanked Ms Bristed and Ms Harnett for their presentation.

Attachments

a St Albans School Presentation

4.7 Samantha Lascelles

Samantha Lascelles reported back with her appreciation in relation to the Board supporting her through their Youth Development Fund for her to compete at the Australian National Athletics Champs in Adelaide, of which she shared the attached photos.

The Board Chairperson thanked Samantha for her presentation.

Attachments

a Samantha Lascelles Photos

4.1

Amanda Watkins

Amanda Watkins reported back with her appreciation relative to the Board supporting her through their Youth Development Fund for her to attend the Anna Lee School of Dance ‘She Shines On’ dance tour in New York and Orlando, of which she shared the attached presentation.

The Board Chairperson thanked Amanda for her presentation.

Attachments

a Amanda Watkins Presentation

4.2

Margot Korhonen

Margot Korhonen was unavailable to present to the meeting.

4.4

St Albans Catholic School

St Albans Catholic School Board of Trustees member, Tamara Moriarty, and Principal, Abraham Atherton, spoke on behalf of the Board of Trustees regarding the safety of children travelling to and from the school.

The Board requested that staff continue to work with St Albans Catholic School around their safety concerns for children travelling to and from the school, noting their proposal to install restrictions at their entrance for safety – indicated as having been raised with Council staff in a meeting at the school the preceding day, exploring issues with Somme Street.

The Board Chairperson thanked Mr Atherton and Ms Moriarty for their presentation.

The Board also queried the reason for the lag in installing signage to lower the speed limit.

4.5 Carolyn Moffat

Carolyn Moffat spoke on behalf of local businesses in Edgeware Village to request an alcohol ban in Edgeware Village.

Ms Moffat presented the attached materials in support of the proposed ban.

The Board referred the request for an alcohol ban in Edgeware Village to Council staff in order that it may receive a report to enable it to consider a recommendation that the Council exercise its powers to investigate the request further.

The Board Chairperson thanked Ms Moffat for their presentation.

Attachments

a Carolyn Moffat's tabled materials in support of request for an alcohol ban in Edgeware Village

4.6 Rosina Bond

Rosina Bond, along with another Meadow Street resident, Sam Currie, addressed the Board regarding concerns around multiple instances of people camping in vehicles on the street for extended periods, causing various nuisances and giving cause to contact the Police and Council about these.

With indication Meadow Street is being targeted by both tourists and other persons regularly camping on the street, with particular individuals often returning – attracted by the facilities at the holiday park at the end of the street, though camping outside it – the residents requested the street be added as a prohibited area for freedom camping.

The Board requested staff provide advice to them, and report back to the residents, on the request and issues.

The Board Chairperson thanked the residents for their presentation.

5. Deputations by Appointment Ngā Huinga Whakaritenga

Part B

There were no deputations by appointment.

6. Presentation of Petitions Ngā Pākikitanga

Part B

There was no presentation of petitions.

7. Correspondence
	Board Consideration The attached photo was supplied in the correspondence from Karyn Baylis showing the unsealed section of road shoulder on Prestons Road that the Board requested staff to investigate an urgent temporary fix for as this is affecting the safety of students biking along the road, either pushing them close to traffic, or onto the slippery unsealed road shoulder.
	Staff Recommendations / Ngā Tūtohu That the Waipapa Papanui-Innes-Central Community Board: 1. Receive the correspondence attached to the agenda report.
	Community Board Resolved PCBCC/2024/00031 Part B That the Waipapa Papanui-Innes-Central Community Board: 1. Receive the correspondence from Karyn Baylis attached to the agenda report. 2. Request that staff investigate an urgent temporary fix for the relevant unsealed section of road shoulder on Prestons Road while awaiting a long-term solution. Pauline Cotter/John Miller Carried
	Attachments a Photo - unsealed Prestons Road shoulder referenced in correspondence

10. Waipapa Papanui-Innes-Central 2023/24 Discretionary Response Fund Application - Neighbourhood Trust

Community Board Resolved PCBCC/2024/00032 Officer recommendations accepted without change

Part C

That the Waipapa Papanui-Innes-Central Community Board:

1. Receives the information in the Waipapa Papanui-Innes-Central 2023/24 Discretionary Response Fund Application - Neighbourhood Trust Report.

2. Notes that the decision in this report is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3. Approves a grant of $2,500 from its 2023/2024 Discretionary Response Fund to the Neighbourhood Trust towards the Parenting Adventures 2024 Workshop.

Emma Norrish/Sunita Gautam Carried

8. Christchurch Northern Corridor- McFaddens Road at its intersection with Cranford Street (northbound)

Procedural Motion

That the Waipapa Papanui-Innes-Central Community Board:

1. Lays the report on the table.

Ali Jones/Victoria Henstock Lost

Community Board Resolved PCBCC/2024/00033 Officer recommendations accepted without change

Part C

That the Waipapa Papanui-Innes-Central Community Board:

1. Receives the information in the Christchurch Northern Corridor- McFaddens Road at its intersection with Cranford Street (northbound) Report.

2. Approves the scheme design as detailed on plan RD3716S112 dated 12/04/2024 in Attachment A to the agenda report.

3. Notes that this report is assessed as medium significance based on the Christchurch City Council’s Significance and Engagement Policy. The level of significance was determined by completing a Significance and Engagement Assessment.

Pauline Cotter/Simon Britten Carried

Ali Jones and Victoria Henstock requested that their votes against the resolutions be recorded.

Emma Norrish left the meeting and the Chair at 5.17pm, returning to both at 5.20pm, during consideration of item 8. Simon Britten assumed the Chair during her absence.

9. Lancaster Park changing rooms and community facility construction
	Staff presented the attached presentation on the project.
	Community Board Resolved PCBCC/2024/00034 Officer recommendations accepted without change Part C That the Waipapa Papanui-Innes-Central Community Board: 1. Receive the information in the Lancaster Park changing rooms and community facility construction Report. 2. Approve the site selection and final concept design for the Lancaster Park changing rooms and community facility as shown in Attachment B to the agenda report, and that staff proceed to detailed design and construction of the selected design of the buildings. 3. Note that the decision in this report is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy. Jake McLellan/Sunita Gautam Carried
	Attachments a Staff Presentation - Lancaster Park Redevelopment: Changing rooms and community facility construction

Victoria Henstock left the meeting at 5.41pm and returned at 5.45pm during consideration of item 9.

11. Waipapa Papanui-Innes-Central Community Board Area Report - May 2024

Community Board Resolved PCBCC/2024/00035 Officer recommendations accepted without change

Part B

That the Waipapa Papanui-Innes-Central Community Board:

1. Receive the Waipapa Papanui-Innes-Central Community Board Area Report for May 2024.

Simon Britten/Emma Norrish Carried

12. Elected Members’ Information Exchange Te Whakawhiti Whakaaro o Te Kāhui Amorangi

Part B

Board members exchanged information on their activities, including in relation to:

· Police engagement

· A visit to Kairos Food Rescue

· Papanui ANZAC Service and Parade

· Phillipstown Hub Gala

Karakia Whakamutunga

Meeting concluded at 6.03pm.

CONFIRMED THIS 13^th DAY OF JUNE 2024

Emma Norrish

Chairperson

Part A Matters Requiring a Council Decision

Part B Reports for Information

Part C Decisions Under Delegation

Karakia Tīmatanga: Led by Paul McMahon.

The agenda was dealt with in the following order.

1. Apologies Ngā Whakapāha

Part C

Joint Community Board Resolved JMWP/2024/00004

That the apologies received for absence from Sunita Gautam and John Miller, be accepted.

Kelly Barber/Greg Mitchell Carried

2. Declarations of Interest Ngā Whakapuaki Aronga

Part B

There were no declarations of interest recorded.

3. Deputations by Appointment Ngā Huinga Whakaritenga

Part B

3.1 City to Sea West Safety Improvements - Roading Elements

Jack Gibbons on behalf of Greater Ōtautahi addressed the meeting regrading item 4, City to Sea West Safety Improvements, Roading Elements.

The Chairperson thanked Jack for his presentation.

Item 4 records the Joint Board’s decisions on this matter.

Attachments

a Jack Gibbons - Greater Ōtautahi Statement

4. City to Sea West Safety Improvements - Roading Elements
	Council Officers in attendance provided those present with an overview and presentation on the project. Following questions from those present, Members took into consideration the deputation received from Jack Gibbons (refer item 3.1) and the responses from Council Officers. The resolutions below were voted on part by part by each respective Board. Ali Jones moved an amendment (to resolution 6, refer below) that was seconded by Victoria Henstock. The amendment was debated, put to vote and declared lost. Victoria Henstock requested that it was noted that her vote against the raised platform in resolution 6 be recorded. The original officer recommendation was then put to the vote and declared carried.
	Joint Community Board Resolved JMWP/2024/00005 Original Officer Recommendation accepted without change Part C 1. That the Waipapa Papanui-Innes-Central Community Board approves: a. A pedestrian crossing be established on Swanns Road, for the use of pedestrians and riders of mobility devices only, located at a point 41 metres west of its intersection with Avonside Drive as detailed in Agenda Attachment B – Swanns Road Crossing Plan, in accordance with Section 8.2 of the Land Transport Rule Traffic Control Devices: 2004. b. A Give Way control be placed against the westbound Swanns Road traffic, located at a point 32 metres west of its intersection with Avonside Drive as detailed on Agenda Attachment B – Swanns Road Crossing Plan. The purpose of this Give Way control is to create priority for cyclists and riders of wheeled recreational devices only, crossing Swanns Road. c. A Give Way control be placed against the eastbound Swanns Road traffic, located at a point 50 metres west of its intersection with Avonside Drive as detailed on Agenda Attachment B – Swanns Road Crossing Plan. The purpose of this Give Way control is to create priority for cyclists and riders of wheeled recreational devices only, crossing Swanns Road. d. All kerb alignments, road surface treatments, speed cushions and road markings related to this crossing, as detailed on Agenda Attachment B – Swanns Road Crossing Plan. e. All kerb alignments, road surface treatments, speed cushions and road markings related to the Stanmore Road crossing, as detailed on Agenda Attachment A – Stanmore Road Crossing Plan. f. All kerb alignments, road surface treatments, speed cushions and road markings related to the Flesher Avenue carpark entry, as detailed on Agenda Attachment D – Flesher Avenue Car Park Plan. g. All kerb alignments, road surface treatments, speed cushions and road markings related to the Evelyn Couzins Avenue carpark entry, as detailed on Agenda Attachment E – Evelyn Couzins Car Park Plan. Pauline Cotter/Ali Jones Carried
	Joint Community Board Resolved JMWP/2024/00006 Original Officer Recommendation accepted without change 2. That the Waipapa Papanui-Innes-Central Community Board resolves, pursuant to Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017, that the stopping of vehicles be prohibited at all times: a. Swanns Road Dual Pedestrian/Cycle Crossing i. On the northern side of Swanns Road, commencing at its intersection with Avonside Drive and extending in a westerly direction for a distance of 33 metres. ii. On the northern side of Swanns Road, commencing at a point approximately 45 metres west of its intersection with Avonside Drive and extending in a westerly direction for a distance of 15 metres. iii. On the southern side of Swanns Road, commencing at its intersection with Avonside Drive and extending in a westerly direction for a distance of 36 metres. iv. On the southern side of Swanns Road, commencing at a point approximately 44 metres west of its intersection with Avonside Drive and extending in a westerly direction for a distance of 50 metres. v. On the northern side of Swanns Road, commencing at a point approximately 103 metres west of its intersection with Avonside Drive and extending in a south-westerly direction for a distance of 4 metres. vi. On the southern side of Swanns Road, commencing at a point approximately 91 metres west of its intersection with Avonside Road and extending in a westerly direction for a distance of 4 metres. vii. On the western side of Avonside Drive, commencing at its intersection with Swanns Road and extending in a northerly direction for a distance of eight metres. viii. On the western side of Avonside Drive, commencing at its intersection with Swanns Road and extending in a southerly direction for a distance of 11 metres. b. Flesher Avenue Carpark (within the red zone) i. On the eastern side of Flesher Avenue, commencing at a point approximately 14 metres north of its intersection with Kershaw Place and extending in a northerly direction for a distance of six metres. ii. On the eastern side of Flesher Avenue, commencing at a point approximately 32 metres north of its intersection with Kershaw Place and extending in a northerly direction for a distance of nine metres. c. Evelyn Couzins Carpark (within the red zone) i. On the eastern side of Evelyn Couzins Avenue, commencing at a point approximately 173 metres south of its intersection with Flesher Avenue and extending in a southerly direction for a distance of 30 metres. ii. On the western side of Evelyn Couzins Avenue, commencing at a point approximately 168 metres south of its intersection with Flesher Avenue and extending in a southerly direction for a distance of 35 metres. Pauline Cotter/Emma Norrish Carried
	Joint Community Board Resolved JMWP/2024/00007 Original Officer Recommendation accepted without change 3. That the Waipapa Papanui-Innes-Central Community Board resolves, pursuant to Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017, that the stopping of vehicles be prohibited at all times: a. Stanmore Road Signalised Crossing i. On the western side of Stanmore Road, commencing at a point approximately 67 metres north of its intersection with Avonside Drive and extending in a northerly direction for a distance of eight metres. ii. On the western side of Stanmore Road, commencing at a point approximately 82 metres north of its intersection with Avonside Drive and extending in a northerly direction for a distance of 37 metres. iii. On the eastern side of Stanmore Road, commencing at a point approximately 66 metres north of its intersection with Avonside Drive and extending in a northerly direction for a distance of ten metres. iv. On the eastern side of Stanmore Road, commencing at a point approximately 83 metres north of its intersection with Avonside Drive and extending in a northerly direction for a distance of 24 metres. Emma Norrish/Emma Twaddell Carried
	Joint Community Board Resolved JMWP/2024/00008 Original Officer Recommendation accepted without change 4. That the Waitai Coastal-Burwood-Linwood Community Board approves: a. Gayhurst Road Dual Pedestrian/Cycle Crossing i. A pedestrian crossing be established on Gayhurst Road, for the use of pedestrians and riders of mobility devices only, located at a point 383 metres south of its intersection with McBratneys Road as detailed on Agenda Attachment C – Gayhurst Road Crossing Plan, in accordance with Section 8.2 of the Land Transport Rule Traffic Control Devices: 2004. ii. A Give Way control be placed against the southbound Gayhurst Road traffic, located at a point 370 metres south of its intersection with McBratneys Road as detailed on Agenda Attachment C – Gayhurst Road Crossing Plan. The purpose of this Give Way control is to create priority for cyclists and riders of wheeled recreational devices only, crossing Gayhurst Road. iii. A Give Way control be placed against the northbound Gayhurst Road traffic, located at a point 386 metres south of its intersection with McBratneys Road as detailed on Agenda Attachment C – Gayhurst Road Crossing Plan. The purpose of this Give Way control is to create priority for cyclists and riders of wheeled recreational devices only, crossing Gayhurst Road. iv. All kerb alignments, road surface treatments, speed cushions and road markings related to this crossing, as detailed on Agenda Attachment C – Gayhurst Road Crossing Plan. Celeste Donovan/Tim Baker Carried
	Joint Community Board Resolved JMWP/2024/00009 Original Officer Recommendation accepted without change 5. That the Waitai Coastal-Burwood-Linwood Community Board resolves, pursuant to Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017, that the stopping of vehicles be prohibited at all times: a. Gayhurst Road Dual Pedestrian/Cycle Crossing i. On the western side of Gayhurst Road, commencing at a point approximately 365 metres south of its intersection with McBratneys Road and extending in a southerly direction for a distance of nine metres. ii. On the western side of Gayhurst Road, commencing at a point approximately 382 metres south of its intersection with McBratneys Road and extending in a southerly direction for a distance of 14 metres. iii. On the eastern side of Gayhurst Road, commencing at a point approximately 363 metres south of its intersection with McBratneys Road and extending in a southerly direction for a distance of 14 metres. iv. On the eastern side of Gayhurst Road, commencing at a point approximately 385 metres south of its intersection with McBratneys Road and extending in a southerly direction for a distance of eight metres. v. On the western side of Gayhurst Road, commencing at a point approximately 327 metres south of its intersection with McBratneys Road and extending in a southerly direction for a distance of six metres. vi. On the western side of Gayhurst Road, commencing at a point approximately 425 metres south of its intersection with McBratneys Road and extending in a southerly direction for a distance of six metres. vii. On the eastern side of Gayhurst Road, commencing at a point approximately 327 metres south of its intersection with McBratneys Road and extending in a southerly direction for a distance of six metres. viii. On the eastern side of Gayhurst Road, commencing at a point approximately 425 metres south of its intersection with McBratneys Road and extending in a southerly direction for a distance of six metres. Celeste Donovan/Greg Mitchell Carried
	Joint Community Board Resolved JMWP/2024/00010 Original Officer Recommendation accepted without change 10. That the Waitai Coastal-Burwood-Linwood Community Board and Waipapa Papanui-Innes-Central Community Board: i. Revoke any previous restrictions pertaining to traffic controls made pursuant to any bylaw to the extent that they are in conflict with the traffic controls described above. ii. Approves these resolutions to take effect when parking signage and/or road markings that evidence the restrictions described in this staff report are in place (or removed in the case of revocations). Paul McMahon/Emma Norrish Carried
	Attachments a City to Sea West Safety Improvements - Presentation

Proposed Amendment moved by Ali Jones and Seconded by Victoria Henstock

6. That the Waipapa Papanui-Innes-Central Community Board recommends that the Council approves, pursuant to Clause 18 of the Christchurch City Council Traffic and Parking Bylaw 2017:

a. Stanmore Road Signalised Crossing

i. A signalised crossing for use by pedestrians and cyclists, installed on Stanmore Road with its centreline approximately 80 metres north of the centreline of Avonside Drive, in accordance with the relevant sections of the Land Transport Rule: Traffic Control Devices 2004.

Ali Jones/Victoria Henstock Lost

Joint Community Board Decided JMWP/2024/00011 Original Officer Recommendation accepted without change

Part A

6. That the Waipapa Papanui-Innes-Central Community Board recommends that the Council approves, pursuant to Clause 18 of the Christchurch City Council Traffic and Parking Bylaw 2017:

a. Stanmore Road Signalised Crossing

i. A signalised crossing with a raised safety platform for use by pedestrians and cyclists, installed on Stanmore Road with its centreline approximately 80 metres north of the centreline of Avonside Drive, in accordance with the relevant sections of the Land Transport Rule: Traffic Control Devices 2004.

Emma Norrish/Simon Britten Carried

Joint Community Board Decided JMWP/2024/00012 Original Officer Recommendation accepted without change

7. That the Waipapa Papanui-Innes-Central Community Board recommends that the Council approves in accordance with Clause 21 of the Christchurch City Council Traffic & Parking Bylaw 2017

a. Stanmore Road Signalised Crossing

i. On the western side of Stanmore Road, commencing at a point approximately 67 metres north of its intersection with Avonside Drive and extending in a northerly direction for a distance of 24 metres be resolved as a Shared Path for pedestrian and north bound cycle only in accordance with section 11.4 of the Land Transport Act - Traffic Control Devices Rules: 2004. This Shared Path is for the use by the classes of road user only as defined in Section 11.1A of the Land Transport (Road User) Rule: 2004.

ii. On the eastern side of Stanmore Road, commencing at a point approximately 66 metres north of its intersection with Avonside Drive and extending in a northerly direction for a distance of 25 metres be resolved as a Shared Path for pedestrian and south bound cycle only in accordance with section 11.4 of the Land Transport Act - Traffic Control Devices Rules: 2004. This Shared Path is for the use by the classes of road user only as defined in Section 11.1A of the Land Transport (Road User) Rule: 2004.

b. Swanns Road Dual Pedestrian/Cycle Crossing

i. On the northern side of Swanns Road, commencing at a point approximately 27 metres west of its intersection with Avonside Drive and extending in a westerly direction for a distance of 18 metres be resolved as a Shared Path for pedestrian and east bound cycle only in accordance with section 11.4 of the Land Transport Act - Traffic Control Devices Rules: 2004. This Shared Path is for the use by the classes of road user only as defined in Section 11.1A of the Land Transport (Road User) Rule: 2004.

ii. On the southern side of Swanns Road, commencing at a point approximately 26 metres north of its intersection with Avonside Drive and extending in a northerly direction for a distance of 28 metres be resolved as a Shared Path for pedestrian and west bound cycle only in accordance with section 11.4 of the Land Transport Act - Traffic Control Devices Rules: 2004. This Shared Path is for the use by the classes `of road user only as defined in Section 11.1A of the Land Transport (Road User) Rule: 2004.

Pauline Cotter/Simon Britten Carried

Joint Community Board Decided JMWP/2024/00013 Original Officer Recommendation accepted without change

8. That the Waitai Coastal-Burwood-Linwood Community Board recommends that the Council approves in accordance with Clause 21 of the Christchurch City Council Traffic & Parking Bylaw 2017

a. Gayhurst Road Dual Pedestrian/Cycle Crossing

i. On the western side of Gayhurst Road, commencing at a point approximately 365 metres south of its intersection with McBratneys Road and extending in a southerly direction for a distance of 30 metres be resolved as a Shared Path for pedestrian and north bound cycle only and in accordance with section 11.4 of the Land Transport Act - Traffic Control Devices Rules: 2004. This Shared Path is for the use by the classes of road user only as defined in Section 11.1A of the Land Transport (Road User) Rule: 2004.

ii. On the eastern side of Gayhurst Road, commencing at a point approximately 370 metres north of its intersection with Avonside Drive and extending in a northerly direction for a distance of 30 metres be resolved as a Shared Path for pedestrian and south bound cycle only in accordance with section 11.4 of the Land Transport Act - Traffic Control Devices Rules: 2004. This Shared Path is for the use by the classes of road user only as defined in Section 11.1A of the Land Transport (Road User) Rule: 2004.

Celeste Donovan/Tim Baker Carried

Joint Community Board Decided JMWP/2024/00014 Original Officer Recommendation accepted without change

9. That the Waitai Coastal-Burwood-Linwood Community Board recommends that the Council approves, pursuant to Clause 18 of the Christchurch City Council Traffic and Parking Bylaw 2017:

a. Gayhurst Road Special Vehicle Lane (cycle) extension

i. An extension to the existing Special Vehicle Lane (cycle) on Gayhurst Road, installed along the western side of Gayhurst Road at a point approximately 290 metres north of its intersection with Avonside Drive extending in a northerly direction for a distance of 234 metres.

ii. An extension to the existing Special Vehicle Lane (cycle) on Gayhurst Road, installed along the eastern side of Gayhurst Road at a point approximately 260 metres south of its intersection with McBratneys Road and extending in a southerly direction for a distance of 281 metres.

Celeste Donovan/Jackie Simons Carried

Karakia Whakamutunga: Led by Paul McMahon

Meeting concluded at 5.50pm.

CONFIRMED THIS 10^TH AND 13^TH DAY OF JUNE 2024

Paul McMahon

Chairperson

Waitai Coastal-Burwood-Linwood Community Board

Emma Norrish

Chairperson

Waipapa Papanui-innes-central community board

9. Shirley Community Reserve: Proposed Community Facility
Reference Te Tohutoro:	24/780754
Responsible Officer(s) Te Pou Matua:	Matthew Pratt, Community Facilities & Activation Manager matthew.pratt@ccc.govt.nz
Accountable ELT Member Pouwhakarae:	Andrew Rutledge, Acting General Manager Citizens and Community

1. Purpose and Origin of the Report Te Pūtake Pūrongo

1.1 The purpose of this report is to provide staff with clarity and direction to progress the proposed development of a community facility at Shirley Community Reserve.

1.2 The report is the outcome of a a Council resolution requesting an updated feasibility study for the proposed development of a community facility at Shirley Community Reserve. The feasibility study was to look at “…other options, including incorporating the current Shirley library” on the site.

2. Officer Recommendations Ngā Tūtohu

That the Waipapa Papanui-Innes-Central Community Board:

1. Receives the information in the Shirley Community Reserve: Proposed Community Facility Report.

2. Notes that the decision in this report is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3. Request that staff initiate the process to design an ‘on budget community building’ on Shirley Community Reserve that will enable a mixed use of the Reserve and support recreation, play and social connections. This is subject to Council bringing back the budget for the facility to financial years 2024/25, 2025/26 and 2026/27 in the 2024/34 LTP.

4. Requests that staff identify an appropriate community partner/ operator to progress the development of the community facility at Shirley Community Reserve and report this back to the Board.

5. Requests that staff provide an update to the Board on a quarterly basis.

3. Executive Summary Te Whakarāpopoto Matua

3.1 Council has allocated funding, through the Long Term Plan, for a community facility on Shirley Community Reserve.

3.2 The Waipapa Community Board, in it’s Community Board Plan 2023-25, has recognised Shirely Community Reserve as a priority project.

3.3 The Waipapa Community Board has, through the Long-Term Plan process, advocated to retain funding for the project and requested the budget be brought forward to provide certainty to the community that this key space will be duly invested in and developed so it can be successfully activated.

3.4 Recommendations, from a recent feasibility study, are for a mixed-use approach for Shirley Community Reserve to create a public place to support recreation, play and social connections. This includes a small community building and enhanced reserve facilities.

3.5 Requirements, of the Community Facilities Network Plan, for a new Council opportunity include: “…a willing and able community partner that should be in a position to lead and drive the project end to end unless there is a clear reason why Council must lead.”

3.6 This report recommends that staff initiate the process to design an ‘on budget community building’ on Shirley Community Reserve that will enable a mixed use of the Reserve and support recreation, play and social connections and that staff continue the ongoing mahi to identify an appropriate community partner or operator to progress the development of the proposed community facility.

3.7 Accepting the recommendation is the report will provide staff with clarity and direction to progress the proposed development of a community facility at Shirley Community Reserve.

4. Background/Context Te Horopaki

4.1 The Shirley Community Centre, located on Shirley Community Reserve, was damaged in the 2010-2011 Canterbury earthquakes and subsequently demolished in 2012.

4.2 Between 2012 to 2016, Council staff explored options for a third party funded and managed facility with a proposal from faith-based organisation, the Crossway Group, explored and ultimately rejected by the Papanui-Innes Community Board.

4.3 In 2019, a Shirley Community Centre Feasibility Study identified a Council-owned facility at this site was not required due to an increase in community facilities in the area with a number of newly built, in-construction and planned facilities since the 2010-2011 Canterbury earthquakes. Staff recommended the ongoing retention of the site as an outdoor community hub.

4.4 In 2020, the Waipapa Papanui-Innes Community Board led a community consultation on the future use of the Shirley Community Reserve. Thematic analysis of the 58 submissions identified an equal split between replacing the community centre and developing outdoor community opportunities.

4.5 As part of the Long Term Plan 2021-2031 the following resolution was passed by the Council (C-LTP/2021/00084):

M8A:

That the Council reinstates $3.0 million funding formerly set aside for the rebuild of the Shirley Community Centre in FY 2029/30 – FY 2031/32 to enable a subsequent annual plan to bring the funding forward if plans are progressed.

M8B:

That the Council adds $35,000 in FY 2021/22 for an updated feasibility study to look at other options, including incorporating the current Shirley library.

4.6 Following Council’s resolution, an updated feasibility study has been completed, this included considering incorporating the current Shirley Library into a future facility at Shirley Reserve.

2024 Feasibility Study

4.7 The 2024 Feasibility Report (Attachemnt B) found that there is no clear evidence that supports a need to change the location and amenities of Shirley Library and Service Centre.

4.8 The report stated that the existing Shirley Library and Service Centre is successful and well used by the community, benefitting from the advantages of being located adjacent to The Palms shopping mall, positioned on main travel routes with ample parking.

4.9 Analysis of consultation feedback undertaken as part of the feasibility study shows that younger age groups tend to support outdoor activities on Shirely Reserve, while older age groups tend to seeking indoor spaces.

4.10 When asked what was important for the Council to consider in the development of Shirley Community Reserve there was a common theme across the age groups. The community identified a need for a shared public space that is a safe and welcoming environment to support play, recreation, community activation and connection.

4.11 The feasibility study recommends a mixed use approach for the Reserve that includes an improved outdoor recreation and reserve area, along with a small community building on the site which will connect with and complement an enhanced outdoor reserve.

Community Facilities Network Plan

4.12 The Community Facilities Network Plan outlines requirements for a new Council opportunity. This includes a willing and able community partner that should be in a position to lead and drive the project end to end unless there is a clear reason why Council must lead.

4.13 As with any new or redeveloped facility, new community operators are required to undertake a feasibility study and/or a business plan that includes how they intend to operate and manage a community facility.

4.14 Currently, there is no community group that has expressed an interest in operating a future facility.

Conclusions

4.15 Council has allocated funding, through the LTP, for a community facility on Shirley Community Reserve.

4.16 In it’s Community Board Plan 2023-25, the Waipapa Community Board has recognised that Shirely Community Reserve is a priority project.

4.17 The Waipapa Community Board has, through the Long-Term Plan process, advocated to retain funding for the project and asked for the budget to be brought back to enable construction of a community facility to take place in the next three years. The Board’s submission stated that this would provide certainty to the community that this key space will be duly invested in and developed so it can be successfully activated. The Board noted that the community has been consulted several times over the last three terms regarding their vision for the future of the reserve, where a well used Community Centre stood before the Canterbury earthquakes.

4.18 A recent feasibility study recommends a mixed-use approach for Shirley Community Reserve to create a public place to support recreation, play and social connections. This includes a small community building and enhanced reserve facilities.

4.19 The Community Facilities Network Plan outlines requirements for a new Council opportunity. This includes a willing and able community partner that should be in a position to lead and drive the project end to end unless there is a clear reason why Council must lead.

4.20 To progress the project it is recommended that:

a. the community board requests staff initiate the process to design an ‘on budget community building’ on Shirley Community Reserve that will enable a mixed use of the Reserve and support recreation, play and social connections.

b. staff identify an appropriate community partner/ operator to progress the development of the community facility at Shirley Community Reserve and report this back to the Board.

4.21 To ensure momentum, staff will provide an update to the Board, on a quarterly basis.

4.22 The following related memos/information were circulated to the members of the meeting:

Date	Subject	Purpose
19 August 2015	Report - Shirley Community Facility Rebuild - 10 Shirley Road	To seek approval to release a Request for Proposal (RFP) to the open market inviting proposals for the development and operation of a Community Centre or similar at 10 Shirley Road, the site of the former Shirley Community Centre.
6 July 2016	Report - Shirley Community Facility - 10 Shirley Road	For the Shirley/Papanui Community Board to receive the information contained within and to instruct staff on how to proceed regarding the reinstatement of a Combined Community Facility at 10 Shirley Road.
1 December 2016	Memo - Information on the Site Selection process and the Terms of Reference for the Shirley Community Centre rebuild project
4 September 2019	Memo - Shirley Community Centre Feasibility Update to Papanui Innes Community Board	To update the Papanui-Innes Community Board ahead of a Board seminar on 13 September on the draft feasibility study regarding the potential to develop a community facility at 10 Shirley Road.
20 October 2020	Memo - Engagement feedback for 10 Shirley Road	To provide the Community Board with the feedback received from the engagement on 10 Shirley Road.
10 June 2022	Memo - Shirley Community Reserve	To collate and provide information and advice to the Waipapa Papanui-Innes Community Board on short term development suggestions for Shirley Community Reserve.
15 August 2022	Memo - Shirley Community Reserve	Following a request by the Mayor this memo provides a concise update on progress with the feasibility of a community facility on Shirley Community Reserve including a timeframe for delivery of the remainder of this work.
14 April 2023	Memo - Shirley Community Reserve	Provide an update on the request for a feasibility study related to Shirley Community Reserve (C-LTP/2021/00084).
12 July 2023	Area Report - Shirley Community Reserve Engagement	Update on engagement with the community
10 August 2023	Area Report - Shirley Community Reserve	Update on engagement with the community
14 September 2023	Area Report - Shirley Community Reserve	Update on engagement with the community
12 October 2023	Area Report - Shirley Community Reserve	Update that submissions being analysed
9 November 2023	Area Report - Shirley Community Reserve	Update that submissions to be reviewed by Board at a workshop
14 December 2023	Area Report - Shirley Community Reserve	Update that submissions to be reviewed by Board at a workshop
23 February 2024	Memo - Shirley Community Reserve Feasibility Study	Provide supplementary information in relation to the Board briefing on Monday 18 December 2023 regarding the feasibility study for Shirley Community Reserve.

4.23 The following related information session/workshops have taken place for the members of the meeting:

Date	Subject	Purpose
22 March 2019	Seminar - No. 10 Shirley Road Community Centre Feasibility Study	From GLG Sport Spaces & Facilities
19 June 2019	Seminar - Shirley Community Reserve - modular pump track	To provide information relating to the temporary modular pump track for 10 Shirley Road
13 September 2019	Seminar - 10 Shirley Road Feasibility Study	To familiarise the Board with the draft report, provide the opportunity for the Board to ask any questions and understand Board feedback so this can be correctly represented.
31 January 2020	Seminar – 10 Shirley Road Update	Inform the Community Board of the engagement proposed for the future of 10 Shirley Road.
18 December 2020	Briefing - 10 Shirley Road Community Reserve Site	To provide requested site map of 10 Shirley Road showing services, infrastructure and existing installations/amenities.
4 March 2022	Briefing - Shirley Community Reserve - 10 Shirley Road - Landscape Plan	Update on landscape plan.
5 August 2022	Briefing - Shirley Community Reserve	To provide an update on the updated feasibility study for the rebuild of Shirley Community Centre and seek feedback on proposed next steps.
29 June 2023	Briefing - Shirley Community Reserve	Outline the engagement approach for the future of Shirley Community Reserve.
18 December 2023	Briefing - Shirley Community Reserve	To update the Board on the results of the consultation and key messages from the feasibility study for Shirley Community Reserve.

Options Considered Ngā Kōwhiringa Whaiwhakaaro

4.24 The following reasonably practicable options were considered and are assessed in this report:

· LTP Saving (this is not the recommended option, it is a viable option).

· Investigate an on budget community building (the recommended option).

4.25 The following options were considered but ruled out:

· Do nothing

There has been community support for a community facility on Shirley Reserve for a number of years, this support is evidenced in submissions to Council’s Long Term Plan and Annual Plan’s over many years. A significant amount of staff time and resource has been spent attempting to progress the proposed project. Multiple feasibility studies have been undertaken and partnership proposals made to the Community Board. To date there is no clear direction or agreement among the Community Board of how best to achieve an outcome on Shirley Community Reserve.

Doing nothing will not provide any resolution to this proposed project, nor will it provide staff with clarity and direction to progress the proposed development of a community facility at Shirley Community Reserve.

This option would be achievable with the existing LTP budget.

· Investigate an outdoor facility similar to Dallington Landing

The Dallington Landing provides people with an opportunity to connect with the land, the river, and with each other. It features two shelters, public toilets, koru-shaped pathway, picnic tables, and access to the Ōtākaro Avon River. It does not include a ‘traditional community facility’ (i.e. a building that can be used for meetings, birthday parties, to heat food and refreshments).

A common theme from community engagement from all participants was for a public space that provides a safe and welcoming environment to support play, recreation, community activation and connection. Developing the Reserve without a ‘traditional community facility’ would not meet this goal.

This option would be achievable with the existing LTP budget.

· Investigate the relocation of Shirley Library

Any relocation of Shirley Library would need to align with the Libraries Network Plan 2015, location preferences would include:

· Near local shops/supermarket/mall/bank/medical centre/schools/playgrounds/toy libraries.

· On bus route/near transport hubs/handy walking distance from home/easily accessed/free, plentiful carparking adjacent to library.

· Attractive street visibility.

Not all buses that stop at The Palms travel past Shirley Community Reserve. Routes 60 and 135 closest stop will be on North Parade with approximately a 10 minute walk to the new location. Route 44 stops further along Shirley Road near Stapletons Road and Quinns Road.

The LTP budget for Shirley Community Centre would be insufficient to include the relocation of Shirley Library and a significant level of additional capital funding would be required.

Relocating the Shirley Library would reduce the services offered at the Council facility at 36 Marshlands Road, including Community Governance support to the Waitai Coastal-Burwood-Linwood Community Board, Council’s Customer Service support and New Zealand Post facilities.

This option would not be achievable with the existing LTP budget.

· Investigate the relocation of the Council facility at 36 Marshland Road

The Council building located at 36 Marshland Road, adjacent to The Palms shopping mall hosts Shirley Library, Shirley Customer Service Centre and offices of the Waitai Coastal-Burwood-Linwood Governance Team. It has a footprint of approximately 1100m².

No plans or intentions currently exist to relocate any of the three services from this location. Should relocation of Shirley Library be decided, the Waitai Governance Team would require office space within their Board area.

The Head of Customer Services highlighted the Council’s NZ Post franchise provides a key service for The Palms. There is no clear evidence that supports a need to change the existing location of facilities provided at 36 Marshlands Road. THe facility is well used by the community and benefits from the advantages of being located adjacent to The Palms shopping mall, positioned on main travel routes and surrounded by ample parking.

Furthermore, a facility of the size of 36 Marshlands Road (1100m²), with associated amenities, placed on Shirley Reserve would significantly impact the available space for recreation and play space on the Reserve.

This option would not be achievable with the existing LTP budget.

Additional operational costs would be incurred from separating the existing Council services located at the 36 Marshland Road facility including location of suitable office space for the Waitai Governance Team.

· Investigate a large Council facility at Shirley Community Reserve

Considerations for the development of a large building on the Shirely Reserve site included traffic management, car parking and CPTED principles.

In considering traffic management impacts on the existing road hierarchy, a large facility would likely have a negative impact on traffic flow on surrounding Slater Street and the opening and closing times of Shirley Primary School. The impact of traffic flow on Shirley and Hills roads would be less significant.

A large facility, such as the proposed Ōmōkihi South Library project, would require approximately 50 car parks, including a minimum of three accessible spaces. This would further reduce the available recreation space on the Reserve.

Design criteria for large facilities should follow CPTED principles and allow for cycle parking and accessible pathways to the facility, again, further reducing the available recreation space on the Reserve.

The investigation of this option would be achievable with the existing LTP budget. The build costs of a large Council facility would not be achievable with the existing LTP budget.

Options Descriptions Ngā Kōwhiringa

4.26 LTP Saving - this is not the recommended option, although it is a viable option

4.26.1 Option Description: Close the project, propose the existing LTP budget as a saving.

4.26.2 Option Advantages

· This option would save Council $3,706,796 in future years, thus reducing the demand on increasing rates.

· This option would save Council staff time and costs in the development and design of a community facility for Shirley Community Reserve.

4.26.3 Option Disadvantages

· There is expectation and anticipation in the local community for a community facility at Shirley Community Reserve.

4.27 Investigate an on budget community building

4.27.1 Option Description: An on budget community building – the recommended option.

4.27.2 Option Advantages

· Recent consultation identified that the community would like to see a public space that provides a safe and welcoming environment to support play, recreation, community activation and connection.

· This option would allow for a mixed-use approach of activities on the Reserve.

· Ongoing operating and maintance costs to Council or a community partner for future years would be reduced and therefore more affordable and more sustainable in an on budget community building.

· This option would be achievable with the existing LTP budget.

4.27.3 Option Disadvantages

· There is currently no community group that has expressed an interest in operating a future facility.

Analysis Criteria Ngā Paearu Wetekina

4.28 Options were selected based on the available budget in the LTP, feedback from community consultation and future plans for Shirley Library and Service Centre.

4.29 A budget of $3,706,796, for the proposed development of a community facility at Shirley Community Reserve, is available in the current LTP 2021-2031. This is made up of $245,346 in FY 29/30 and $3,461,450 in FY 30/31.

4.30 Based on $/m²cost estimates for the Ōmōkihi South Library project and including inflation and escalation (as per the Ōmōkihi South Library project schedule), the following table shows cost estimates for the considered options:

Cost estimates
Outdoor facility similar to Dallington Landing	Approximately $1,000,000
400m² community centre	$3,654,700 plus Geotech and foundation
1100m² facility (as per 36 Marshlands Rd)	$12,343,952 plus Geotech and foundation

5. Financial Implications Ngā Hīraunga Rauemi

Capex/Opex Ngā Utu Whakahaere

	Recommended Option: 400m² community centre	Option 2: LTP Saving
Cost to Implement	Staff time	Staff time
Maintenance/Ongoing Costs	$0	$0
Funding Source	Exiting budgets	Exiting budgets
Funding Availability	Exiting budgets	Exiting budgets
Impact on Rates	$0	$0

5.1 Both options considered can be achieved through existing budgets, with existing staff.

5.2 As per 4.29 above, a budget of $3,706,796, for the proposed development of a community facility at Shirley Community Reserve, is available in the current LTP 2021-2031.

5.3 Council is proposing to set aside $40,000 p.a. from 2028 to contribute to the operating costs of the facility not recovered through user charges.

6. Considerations Ngā Whai Whakaaro

Risks and Mitigations Ngā Mōrearea me ngā Whakamātautau

6.1 There is a risk of inertia with the project if the Board do not provide staff with clear direction reagard a facility on Shirley Reserve. Building costs are increasing and the budget allocated to the project remains static.

6.2 This report seeks to address this risk by requesting clear direction.

Legal Considerations Ngā Hīraunga ā-Ture

6.3 Statutory and/or delegated authority to undertake proposals in the report:

6.3.1 The Community Board has delegation to make decisions regarding the rebuild and future management of the Shirley Community Centre at either 10 Shirley Road or any other selected site.

6.4 Other Legal Implications:

6.4.1 There is no legal context, issue, or implication relevant to this decision.

Strategy and Policy Considerations Te Whai Kaupapa here

6.5 The required decisions:

6.5.1 Align with the Christchurch City Council’s Strategic Framework.

6.5.2 Are assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

6.5.3 The level of significance was determined by the delegation being in place with the community board, the likely impact and consequences on the current and future social, economic, environmental, or cultural well-being of the district or region and the level of impact on the capacity of the Council to carry out its role and functions.

6.5.4 Staff acknowledge the high level of local community interest

6.5.5 Are consistent with Council’s Plans and Policies.

6.6 This report supports the :

6.7 Citizens and communities

6.7.1 Activity: Community Development and Facilities

· Level of Service: 2.0.1.1 Support the development of strong, connected and resilient communities by supporting the provision of a sustainable network of community facilities. - 80 - 84 Facilities

· Level of Service: 2.0.7 Support community management and activation of facilities through a Council and Community partnership model. - At least 75% of community facilities are activated / managed in partnership with the community

Community Impacts and Views Ngā Mariu ā-Hāpori

6.8 Community views have been considered to date through consultations associated with various feasibility studies and submissions to the Long Term Plan have been taken into account.

6.9 The decision sought is to determine the next steps for the proposed project.

6.10 The decision affects the following wards/Community Board areas:

· Waipapa Papanui Innes Central Community Board, specifically the Central Ward area.

6.11 The Community Board view is sought in this report.

Impact on Mana Whenua Ngā Whai Take Mana Whenua

6.12 The decision does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Mana Whenua, their culture, and traditions.

6.13 The decision does not involve a matter of interest to Mana Whenua and will not impact on our agreed partnership priorities with Ngā Papatipu Rūnanga.

6.14 The decision sought is to determine the next steps for the proposed project, future consultation regarding any proposed facility will take place. At this stage in the project, the decision does not impact Mana Whenua.

Climate Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi

6.15 The decisions in this report are likely to:

· Contribute neutrally to adaptation to the impacts of climate change.

· Contribute neutrally to emissions reductions.

6.16 The proposals in this report are unlikely to contribute significantly to adaptation to the impacts of climate change or emissions reductions.

6.17 The decision sought in this report is to determine the next steps for the proposed project. Considerations on the impact to climate change will take place in the design stages of any proposed community facility.

7. Next Steps Ngā Mahinga ā-muri

7.1 Following direction from the community board staff will initiate the relevant workstreams to progress the development of the community facility at Shirley Community Reserve.

7.2 Staff will continue to work with the local community to identify an appropriate community partner to progress the development of the community facility at Shirley Community Reserve.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Internal or External Memos Shirley Community Reserve Feasibility Study 29 February 2024 Report	24/274649	42
b ⇩	Attachment to report 24/275791 (Title: Attachment to report 24/274649 (Title: Shirley Community Centre Feasibility Study 2023))	24/274170	44
c ⇩	Attachment to report 24/275791 (Title: Attachment to report 24/274649 (Title: Shirley Community Centre Supplementary Information 19 February 2024))	24/274733	138

In addition to the attached documents, the following background information is available:

Document Name – Location / File Link

Not applicable

Signatories Ngā Kaiwaitohu

Author

Matthew Pratt - Community Facilites & Activation Manager

Approved By

Rupert Bool - Acting Head of Parks

John Filsell - Head of Community Support and Partnerships

10. Waipapa Papanui-Innes-Central Community Board 2023-24 Youth Development Application - McKenzie Bailey-McDowell and Kaipo Ngai-Tokowaru
Reference Te Tohutoro:	24/892165
Responsible Officer(s) Te Pou Matua:	Emma Pavey, Community Governance Manager
Accountable ELT Member Pouwhakarae:	Andrew Rutledge, Acting General Manager Citizens and Community

1. Purpose and Origin of the Report Te Pūtake Pūrongo

1.1 The purpose of this report is for the Waipapa Papanui-Innes-Central Community Board to consider applications received for funding from its 2023-24 Youth Development Fund.

1.2 There is currently a balance of $1,750 remaining in this fund.

2. Officer Recommendations Ngā Tūtohu

That the Waipapa Papanui-Innes-Central Community Board resolve to:

1. Receives the information in the Waipapa Papanui-Innes-Central Community Board 2023-24 Youth Development Application - McKenzie Bailey-McDowell and Kaipo Ngai-Tokowaru Report.

2. Notes that the decisions in this report are assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3. Approves a grant of $500 from its 2023-24 Youth Development Fund to McKenzie Bailey-McDowell towards the costs of competing at the 2024 World Qualifying Championships from 23 Jul-27 August 2024 in Brazil as a member of the New Zealand U18 Women's Softball team.

4. Approves a grant of $500 from its 2023-24 Youth Development Fund to Kaipo Ngai-Tokowaru towards the costs of competing at the Australian Junior Volleyball Championship in Adelaide from 6-15 July as a member of the New Zealand U20 Junior Men's Volleyball Team.

3. Key Points Ngā Take Matua

Strategic Alignment Te Rautaki Tīaroaro

3.1 The recommendations in this report align to the Council's Community Outcome of A Cultural Powerhouse City - Our diverse communities are supported to understand and protect their heritage, pursue their arts, cultural and sporting interests, and contribute to making our city a creative, cultural and events ‘powerhouse’.

Decision Making Authority Te Mana Whakatau

3.2 Determine the allocation of the Discretionary Response Fund for each community (including any allocation towards a Youth Development Fund).

3.3 Allocations must be consistent with any policies, standards or criteria adopted by the Council.

3.4 The Fund does not cover:

· Legal challenges or Environment Court challenges against the Council, Council Controlled organisations or Community Board decisions.

· Projects or initiatives that change the scope of a Council project or that will lead to ongoing operational costs to the Council (though Community Boards can recommend to the Council that it consider a grant for this purpose).

Assessment of Significance and Engagement Te Mana Whakatau

3.5 The decisions in this report are assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3.6 The level of significance was determined by the number of people affected and/or with an interest.

3.7 Due to the assessment of low significance, no further community engagement and consultation is required.

4. Applicant Te Kaitono 1 – McKenzie Mihi Marama Bailey-McDowell

4.1 Age: 18 years old.

4.2 School: Scholarship to Florida Southwestern State College where McKenzie will start in August 2024.

4.3 Suburb: Marshland.

4.4 Event seeking support for: Member of the New Zealand U18 Women's Softball team competing at the 2024 World Qualifying Championships from 23 Jul-27 August 2024 in Brazil.

4.5 McKenzie is a dedicated softball player and has been involved with softball since she was nine years old. She is a pitcher and out-fielder and has represented New Zealand previously at international level.

4.6 McKenzie's softball skills have won her a scholarship from the Florida Southwestern State College in the United States where she will start immediately following her trip to Brazil. She will be undertaking general academic courses while enhancing her softball skills with the eventual goal of following in her mother's foosteps and representing New Zealand in the softball team at the Olympics.

4.7 In the meantime McKenzie is working part-time while she trains for the World Qualifiers. She is also organising fundraisers and a "Give a Little" page to help towards the costs of competing.

4.8 The following table provides a breakdown of the costs for McKenzie:

EXPENSES	Cost ($)
Air Fare	2,000
Team Costs: entry fees, uniform, accommodation, support, etc.	10,230
Total	$12,230

5. Applicant Te Kaitono 2 – Kaipo Ngai-Tokowaru

5.1 Age: 17 years old.

5.2 School: Canterbury University (first year).

5.3 Suburb: Mairehau.

5.4 Event seeking support for: Member of the New Zealand U20 Junior Men's Volleyball Team competing at the Australian Junior Volleyball Championship in Adelaide from 6-15 July.

5.5 Kaipo's coach states that he is an integral part of the volleyball squad, showing immense talent and leadership potential. He has impressive skills on the court and is dedicated and consistent in his performance. Kaipo is always there to support his teammates and foster a positive environment as well as leading his team in a way which his peers respect and value.

5.6 Off and on the court, Kaipo works hard to improve his skills and grow as a player and a leader. He wishes to achieve his goals of experiencing playing at an international level to progress his volleyball skills and is very appreciative of any support towards this.

5.7 Fundraising is underway as a team and also by individual team members.

5.8 The following table provides a breakdown of the costs for Kaipo:

EXPENSES	Cost ($)
Air Fare	500
Volleyball NZ: Food, accommodation, uniforms, entry fees, etc.	3,600
Total	$4,100

Attachments Ngā Tāpirihanga

There are no attachments to this report.

Signatories Ngā Kaiwaitohu

Author	Lyssa Aves - Support Officer
Approved By	Emma Pavey - Manager Community Governance, Papanui-Innes-Central

11. Waipapa Papanui-Innes-Central 2023-24 Discretionary Response Fund Applications
Reference / Te Tohutoro:	24/717078
Report of / Te Pou Matua:	Helen Miles, Community Recreation Advisor (Helen.Miles@ccc.govt.nz) Stacey Holbrough, Community Development Advisor (Stacey.Holbrough@ccc.govt.nz), Trevor Cattermole Community Development Advisor (Trevor.Cattermole@ccc.govt.nz)
Senior Manager / Pouwhakarae:	Andrew Rutledge, Acting General Manager Citizens and Community

1. Purpose of Report Te Pūtake Pūrongo

1.1 The purpose of this report is for the Waipapa Papanui-Innes-Central Community Board to consider an application for funding from its 2023-24 Discretionary Response Fund from the organisation(s) listed below.

Funding Request Number	Organisation	Project Name	Amount Requested	Amount Recommended
00067249	Avon Ōtākaro Network Inc	Matariki in the Zone	$4,811	$3,000
00067789	Christchurch Public Service Childcare Centre Incorporated	Forfar Nursery and Preschool Outdoor Play Project and Winter Heating	$5,000	$3,000
00067497	Shirley Toy Library Incorporated	Shirley Toy Library	$5,000	$2,000
00067363	Edgeware Croquet Club Inc	Lawn Maintenance	$7,000	$2,000
00067652	Nomads United Association Football Club Incorporated	Club Operational Expenses and Junior Programme Expenses	$15,000	$3,000
00067177	Papanui Boxing Club Incorporated	2024-25 Boxing year and community activation	$6,690	$3,500
0067309	St James Park Croquet club	2024-25 Operating and Project costs	$6,414	$3,000
00067236	Redwood Ladies Friendship Club	Monthly Community Activities and Events	$1,000	$600
00067697	Redwood Scout Group	Building Insurance Cover	$5,200	$3,200
00067447	The Village Community Centre - Papanui	Community Centre Drop In Programme equipment and costs.	$3,500	$2,200

1.2 There is currently a balance of $50,122 remaining in the fund.

2. Staff Recommendations / Ngā Tūtohu

That the Waipapa Papanui-Innes-Central Community Board:

1. Approves a grant of $3,000 from its 2023-24 Discretionary Response Fund to Avon Ōtākaro Network Inc. towards the Matariki in the Zone event to be held on 29 June 2024.

2. Approves a grant of $3,000 from its 2023-24 Discretionary Response Fund to Christchurch Public Service Childcare Centre Incorporated trading as Forfar Preschool and Nursery towards the Forfar Nursery and Preschool Outdoor Play Project and Winter Heating.

3. Approves a grant of $2,000 from its 2023-24 Discretionary Response Fund to Shirley Toy Library Incorporated towards the Shirley Toy Library.

4. Approves a grant of $2,000 from its 2024-25 Strengthening Communities Fund to the Edgeware Croquet Club Inc. towards the Lawn Maintenance project.

5. Approves a grant of $3,000 from its 2023-24 Discretionary Response Fund to Nomads United Association Football Club Incorporated toward the purchase of balls and volunteer expenses.

6. Approves a grant of $3,500 from its 2023-24 Discretionary Response Fund to Papanui Boxing Club Incorporated towards equipment and uniforms.

7. Approves a grant of $3,000 from its 2023-24 Discretionary Response Fund to St James Croquet Club towards its Operating Costs project.

8. Approves a grant of $600 from its 2023-24 Discretionary Response Fund to Redwood Ladies Friendship Club towards Monthly Community Activities and Events.

9. Approves a grant of $3,200 from its 2023-24 Discretionary Response Fund to Redwood Scout Group towards Building insurance cover.

10. Approves a grant of $2,200 from its 2023-24 Discretionary Response Fund to The Village Community Centre – Papanui for Community Centre Drop In Programme equipment and costs.

3. Key Points Ngā Take Matua

Strategic Alignment Te Rautaki Tīaroaro

3.1 The recommendations above are aligned to the Council's Strategic Framework and in particular the strategic priorities of a Collaborative and Confident City and A Cultural Powerhouse City. The projects also align with the Te Haumako Te Whitingia Strengthening Communities Together Strategy.

Decision Making Authority Te Mana Whakatau

3.2 The Community Board has the delegated authority to determine the allocation of the Discretionary Response Fund for each community.

3.2.1 Allocations must be consistent with any policies, standards or criteria adopted by the Council.

3.2.2 The Fund does not cover:

· Legal challenges or Environment Court challenges against the Council, Council Controlled organisations, or Community Board decisions

Assessment of Significance and Engagement Te Aromatawai Whakahirahira

3.3 The decisions in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

3.4 The level of significance was determined by the number of people affected and/or with an interest.

3.5 Due to the assessment of low significance, no further community engagement and consultation is required.

Discussion Kōrerorero

3.6 At the time of writing, the balance of the 2023-24 Discretionary Response Fund is as below.

Total Budget 2023/24	Granted To Date	Available for allocation	Balance If Staff Recommendation adopted
$132,315	$82,193	$50,122	$24,622

3.7 Based on the current Discretionary Response Fund criteria, the applications listed above are eligible for funding.

3.8 The attached Decision Matrix provides detailed information for the applications. This includes organisational details, project details, financial information, and a staff assessment.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Decision Matrix - Avon Ōtākaro Network Inc Matariki in the Zone	24/768262	151
b ⇩	Decision Matrix - Forfar Nursery and Preschool	24/872083	152
c ⇩	Decision Matrix - Shirley Toy Library	24/872086	153
d ⇩	Decision Matrix - Edgeware Croquet Club	24/839153	154
e ⇩	Decision Matrix - Nomads United Association Football Club Inc	24/839158	155
f ⇩	Decision Matrix - Papanui Boxing Club	24/839164	156
g ⇩	Decision Matrix - St James Park Croquet Club	24/839200	157
h ⇩	Decision Matrix - Redwood Ladies Friendship Club	24/839173	158
i ⇩	Decision Matrix - Redwood Scout Group	24/839190	159
j ⇩	Decision Matrix - The Village Community Centre Papanui	24/839210	160

Confirmation of Statutory Compliance Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories Ngā Kaiwaitohu

Authors

Helen Miles - Community Recreation Advisor

Stacey Holbrough - Community Development Advisor

Trevor Cattermole - Community Development Advisor

Approved By

Emma Pavey - Manager Community Governance, Papanui-Innes-Central

12. Request for an Alcohol Ban – Edgeware Village
Reference Te Tohutoro:	24/768242
Responsible Officer(s) Te Pou Matua:	Mark Saunders, Kaitohutohu Hāpori – Community Board Advisor
Accountable ELT Member Pouwhakarae:	Andrew Rutledge, Acting General Manager Citizens and Community

1. Purpose and Origin of the Report Te Pūtake Pūrongo

1.1 The purpose of this report is for the Waipapa Papanui-Innes-Central Community Board to consider making a recommendation that the Council further investigate a new alcohol ban area for Edgeware Village and surrounding streets under the Alcohol Restrictions in Public Places Bylaw 2018.

1.2 This report was generated at the behest of the Board to commence the process to consider the request for an alcohol ban in Edgeware Village from Carolyn Moffat in her public forum presentation to the Board meeting of 9 May 2024 on behalf of a number of business owners in the village.

2. Officer Recommendations Ngā Tūtohu

That the Waipapa Papanui-Innes-Central Community Board:

1. Receives the information in the Request for an Alcohol Ban – Edgeware Village Report.

2. Requests that staff initiate a six month trial of working with external agencies to address the underlying social issues in the area, including aggressive begging, and engage with problematic individuals, to be reported back to the Board as a means of exploring assessment this will be the more effective use of resource at this time.

3. Detail Te whakamahuki

Introduction Te Whakatkinga

3.1 The Council can make alcohol ban areas under the Alcohol Restrictions in Public Places Bylaw 2018. An alcohol ban area is a defined area of public open space where people cannot drink alcohol or have alcohol containers during specified times and days. The procedure to request a new alcohol ban is set out in the guide found in the link at the end of this report.

3.2 Once a request for a ban is received, the community board may consider the proposal and make a recommendation for the Council to investigate a ban. Alternatively, it may note the concerns generating the request, but consider that further investigation into an alcohol ban bylaw is not warranted at this time. It may instead request that the issues of concern to the community are referred to the Council for action, which may include working with the Police and other agencies. There are some overlapping issues with persistent and sometimes aggressive or intimating begging, for example, which may not be alcohol-related.

3.3 Matters to consider concerning a request for an alcohol ban include:

· Is there clear evidence of ongoing problems of crime and disorder linked to people drinking in the area?

· Is there support for an alcohol ban within the community and from the Police?

· Alternatively, could the problems be resolved by using other methods e.g. instituting community patrols, improving security lighting, or improving rubbish collection?

3.4 The request should be supported by evidence of alcohol-related disorder in the public space that warrants investigating a ban. There are legal thresholds to proceed with a bylaw amendment as indicated below, which would take some time for policy staff to assess, so it may be considered whether resource and expectation is appropriately focused on amending the bylaw, and an alcohol ban the relevant mechanism to addressing the issues of concern to the community.

3.5 Once the Council has received a request from a community board, it will decide whether to ask staff to investigate further. The staff investigation will provide advice to the Council in line with the requirements in legislation. The addition of a new alcohol ban area to the bylaw would require a bylaw amendment process. Before amending a bylaw, the Local Government Act 2002 (LGA) requires that the Council determines that a bylaw is the most appropriate tool to address the identified problem (section 155). In considering whether to make a bylaw for alcohol control purposes, the LGA requires that the Council establishes:

· whether there is evidence of a high level of crime or disorder that can be shown to have been caused or made worse by alcohol consumption in the area (section 147B(a));

· that the ban is appropriate and proportionate in light of the evidence (section 147B(b)(i)); and

· that the ban can be justified as a reasonable limitation on people’s rights and freedoms (section 147B(b)(i)).

3.6 If the Council was satisfied that these legal requirements had been met, the LGA would then require a consultation process to amend the bylaw.

Request for an Alcohol Ban Area In Edgeware Village

3.7 On 9 May 2024, Carolyn Moffat presented to the Board in its public forum requesting that the Council put in place an alcohol ban for Edgeware Village. She provided evidence and support for the proposed ban in the form of the materials collated in Attachment A (since that date she has provided the further materials collated in Attachment B).

3.8 Ahead of her presentation, Ms Moffat submitted the below statement (which she expanded on at the meeting, reading from the feedback of the local businesses found in Attachment A).

On behalf of the local businesses in Edgeware Village, I would like to request that the Christchurch City Council establish an alcohol ban in Edgeware Village.

There has been a significant increase in people loitering and begging in the village recently.

They approach people in the car park and stand at their car doors requesting money, which means business owners have to intervene so customers feel safe. They abuse the general public and steal supplies from the businesses before anyone is on site.

Some of these people have also been seen drinking in public and have been aggressive and violent when asked to stop. Others have refused to stop, and attempts to move them on have been thwarted as they know there is no alcohol ban here. There have been many instances of loitering, alcohol consumption and public urination outside business premises. In addition, there have been several incidents of violence against business owners and staff and the police have been called many times.

Members of the public feel increasingly concerned about the presence of people loitering in the area and begging, and many customers say they prefer to avoid the area because of it.

We would find it a lot easier to move people on, or ask the police to attend, if there was such a ban in the area. While local alcohol retailers can and have been refusing service to known offenders, it is more difficult when they have purchased their alcohol elsewhere, not from the local retailers, as was the case with a couple of people spoken to recently by a Liquor Licensing Inspector who was investigating the issue.

An alcohol ban in Edgeware Village would help business move people on who are drinking and give the police the tools to act as well.

Considerations

3.9 The Local Government Act 2002 in relation to the power of territorial authorities to make bylaws for alcohol control purposes essentially requires that:

· A high level of crime or disorder is likely in the proposed ban area if the bylaw is not made;

· The ban is appropriate and proportionate in light of that likely crime or disorder; and

· Amending the bylaw can be justified as a reasonable limitation on people’s rights and freedoms.

3.10 The Board should consider whether the issue in this area is with lack of an alcohol ban – is it linked to people drinking in the area – or is the issue with disorderly forms of begging and loitering, and lack of an alcohol ban not related to a high level of crime or disorder in the area.

3.11 The Policy team, if the Council directs it, will need to commit resource to investigating whether the request for an alcohol ban in the area meets the requirements of the Local Government Act 2002.

3.12 The Community Governance Team have contacted the local community patrol advising of the issues raised at the Board meeting, to ask whether they have capacity to have an increased presence in the St Albans/Edgeware Village area, and to confirm that the patrols relay any observation of suspicious/unsavoury behaviour to the Police. Christchurch North Community Patrol responded that they can put the area on their priority list of areas to increase their presence there on each patrol shift, and outlined their various ways in which they relay their observations of suspicious behaviour to the Police.

3.13 The Community Governance Team have also contacted the Police to ascertain their views on the requested alcohol ban for Edgeware Village. Police have provided relevant assessments of reported incidents in confidence (Attachment C) and make no specific recommendation in respect of the proposed ban.

3.14 Police comment that:

“The decision as to whether a territorial authority should impose an alcohol ban in a specified area is not one which Police do, or should, seek to make. It is a matter for Council to determine after consultation with the community and relevant stakeholders.

Where alcohol consumption in public places, and associated issues arising, are particularly prevalent in an area – Canterbury Police have at times specifically sought or recommended an alcohol ban be imposed.

3.15 The Board should note that Police have not sought or recommended an alcohol ban for Edgeware Village.

3.16 Police data relating to reported incidents with a Alcohol Contributory Factor (ACF) reflects a moderate to high level of reported incidents within 1 km of the centre of Edgeware Village (Police emphasise that a 1km radius extends well out of the target area e.g. well beyond Springfield Road to the West). They conclude that the total number of ACF incidents within the Edgeware Village precinct itself (i.e. within 100m of the Village) is ‘not significant’. They noted a total of 93 ACF incidents across a five year period, 13 of which have been in 2024 so far, with 18 in 2023.

3.17 Police assessments of ‘calls for service’ records, while noting an increase in reported incidents across the last 4-5 months affecting businesses in the village, conclude that ~~but that~~ the number is relatively low (i.e. 24 relevant calls for service in the last 12 months). The assessment concludes that “Not all incidents involved the consumption of alcohol in a public place and ‘aggressive begging’ was the predominant issue.” In comparison, there were a higher number of calls for service directly relating to nearby emergency housing (i.e. over 40 calls).

3.18 Police conclusions are that:

There is clear evidence of individual persons regularly consuming alcohol in public areas of the village - in particular in the various seated / garden areas and some bus stops.

However – much of the anti-social behaviour reported in the area appears to arise from aggressive beggars or mentally disaffected persons – who may not necessarily have consumed alcohol prior. …

In the case of Edgeware Village – there appears to be a clear correlation between the identified issues and an increase in emergency housing placements nearby…

3.19 Police thus indicated other options that might be considered and recommended could be: activity to address the underlying social issues in the area, including homelessness and aggressive begging; and utilisation of relevant social agencies to identify and engage with problematic individuals.

3.20 Views on alcohol-related disorder in the area were additionally sought from the Alcohol Licensing Team, and their initial monitoring and discussions with alcohol licence holders indicated that on occasion at least a small group of individuals use the public seating in the village and consume alcohol there, which is evidently purchased elsewhere; they can be loud, foul-mouthed, and give cause for local licensees to not serve them, but endeavour to move them on. It is further confirmed by them that there is a belief in the village that increasing use of nearby motels for emergency housing is a contributing factor to the issues in the area. A Licensing Inspector’s most recent visit to the village on a wet and cold day observed one person sitting with a bucket in front of them for begging who was not drinking alcohol.

Conclusion

3.21 In conclusion, reflecting on the evidence, discussions with relevant teams within Council have indicated that using the required staff resource at this time on the involved process of further investigating amending the Alcohol Restrictions in Public Places Bylaw 2018 to add a new alcohol ban in Edgeware Village would not be most relevant to the issues, and it is assessed as more effective to initiate a six month trial of working with external agencies to address the underlying social issues in the area, including aggressive begging, and engage with problematic individuals.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Carolyn Moffat's tabled materials in support of request for an alcohol ban in Edgeware Village	24/817608	166
b ⇩	Carolyn Moffat's further materials supplied after presenting to the Board	24/852011	172
c	Police assessment (Under Separate Cover) - Confidential	24/951438

Other Reference links:

Procedure to Make New Alcohol Bans

https://ccc.govt.nz/consents-and-licences/business-licences-and-consents/alcohol/alcohol-bans

Signatories Ngā Kaiwaitohu

Author	Mark Saunders - Community Board Advisor
Approved By	Emma Pavey - Manager Community Governance, Papanui-Innes-Central

14. Waipapa Papanui-Innes-Central Community Board Area Report - June 2024
Reference Te Tohutoro:	24/710601
Responsible Officer(s) Te Pou Matua:	Emma Pavey, Community Governance Manager Papanui-Innes-Central (Emma.Pavey@ccc.govt.nz)
Accountable ELT Member Pouwhakarae:	Andrew Rutledge, Acting General Manager Citizens and Community

1. Purpose of Origin of the Report Te Pūtake Pūrongo

1.1 This monthly staff-generated report provides the Board with an overview of initiatives and issues current within the Community Board area.

2. Officer Recommendations Ngā Tūtohu

That the Waipapa Papanui-Innes-Central Community Board:

1. Receives the Waipapa Papanui-Innes-Central Community Board Area Report for June 2024.

3. Community Support, Governance and Partnership Activity

3.1 Community Governance Projects

Activity	Detail	Timeline	Strategic Alignment
Community Pride Garden Awards 2024	A joint venture between the Community Boards and the Christchurch Beautifying Association since 1997. The awards encourage civic pride and acknowledge those who have contributed to maintaining the image of Christchurch as the Garden City by beautifying their streets and gardens.	Certificates have been posted out to recipients.	Resilient Communities Te Haumako Te Whitingia Strengthening Communities Together Strategy
Community Service Awards 2024	Community Service Awards give well-deserved recognition to the people who make our communities better places to live. They are a way of thanking and honouring volunteers who demonstrate dedication and passion, inspiring others to make service a central part of their lives.	Nominations will be considered without the public present at this meeting, with the results to be notified to recipients and nominators ahead of announcement.	Te Haumako Te Whitingia Strengthening Communities Together Strategy
Summer with your neighbours (SWYN)	SWYN is about bringing people closer together and celebrating the unique and diverse mix of each neighbourhood.	Reimbursements are being processed. 27 events were held this round, and 13 not held for various reasons.	Te Haumako Te Whitingia Strengthening Communities Together Strategy

3.2 Community Funding Summary

The balance of the Board’s funding pools at the time of writing is currently as follows subject to subtraction of the grants proposed through the reports to this meeting as shown:

2023/24 Waipapa Papanui-Innes-Central Discretionary Response Fund (DRF)
*Approved Board Projects:* · Summer with your neighbours · Youth Recreation · Community Pride Garden Awards · Community Liaison · Youth Development Fund · Community Service Awards · Rangatahi Civic Awards	$4,500 $9,000 $700 $4,000 $7,500 $2,500 $1,100
AVAILABLE BALANCE (at time of writing):		$50,122
*Proposed DRF Grants (subject to approval at this meeting):* · Avon Otakaro Network Inc - Matariki in the Zone · Christchurch Public Service Childcare Centre Inc - Forfar Nursery and Preschool Outdoor Play Project and Winter Heating · Shirley Toy Library Inc - Shirley Toy Library · Edgeware Croquet Club Inc - Lawn Maintenance · Nomads United Association Football Club Inc - Club Operational Expenses and Junior Programme Expenses · Papanui Boxing Club Inc - 2024-25 Boxing year and community activation · St James Park Croquet club - 2024-25 Operating and Project costs · Redwood Ladies Friendship Club - Monthly Activities and Events · Redwood Scout Group - Building Insurance Cover · The Village Community Centre – Papanui - Community Centre Drop In Programme equipment and costs		*Recommended:* $3,000 $3,000 $2,000 $2,000 $3,000 $3,500 $3,000 $600 $3,200 $2,200
*Prospective remaining balance (if all recommendations accepted):*		*$24,622*

2023/24 Waipapa Papanui-Innes-Central Youth Development Fund (YDF)
AVAILABLE BALANCE (at time of writing):	$1,750
*Proposed YDF Grants (subject to approval at this meeting):* · McKenzie Bailey-McDowell - U18 Women's Softball team · Kaipo Ngai-Tokowaru - U20 Junior Men's Volleyball Team	$500 $500
*Prospective remaining balance (if all recommendations accepted):*	*$750*

3.3 The Mayor’s Welfare Fund

The Mayor’s Welfare Fund provides assistance to families and individuals in the community who are in extreme financial distress. It is a last resource when people have exhausted other appropriate sources such as Work and Income New Zealand (WINZ). The criteria and instructions on how to apply can be found here: Mayors Welfare Fund - all you need to know.

3.4 Upcoming Community Events and Activities

· Volunteer Events

Visit this link for the variety of volunteer events held around the city, and this link to volunteer at a Council-produced event.

There is also information at this link on becoming a Graffiti Programme volunteer, or register at this link to join the Parks Volunteers Team.

It is set to be the biggest planting season yet for the Ōtākaro Avon River Corridor (OARC) with thirty community days in the calendar as highlighted in this article. The native planting season is now underway until the end of August at the 602-hectare regeneration area.

Some planting events are eligible for Children's University (CU) credits, and family-friendly. Or schools can be supported by the ‘connect and grow’ planting programme: Manaaki Taiao – Nurture Nature.

· Papanui Bush – Community Planting Day

Papanui Bush (Bridgestone Reserve, Langdons Road) is a project to develop an area in the Papanui community to enhance drainage and the ecosystem to provide an amenity to carry out passive recreation, restore cultural heritage, and encourage native birds back into what once was part of the Papanui Bush.

There will be a sausage sizzle for volunteers at the community planting day on 8 June 2024 (9am-12.30pm). Contact local champion for the project, Denis McMurtrie, for further information; his details can be found in the regular working bees section here.

· FRESH Events 2024

Information on events from Youth & Cultural Development (YCD) is available at this link.

· Christchurch Heritage Festival 2024

The Heritage Festival will run from Saturday 12 to Monday 28 October (Labour Day) 2024.

The Christchurch Heritage Festival is an opportunity to share the stories of the past that link us to this place. He tātai muka, he tātai tangata – weave together the strands, weave together the people.

The Council welcomes new and returning event providers to apply to be part of the Christchurch Heritage Festival 2024 programme. Applications will be open here from Wednesday 8 May to Monday 10 June 2024.

This year’s theme looks to explore our heritage in terms of sport, recreation and leisure (it is not compulsory, however, to relate your event to the theme).

· Tīrama Mai

Tīrama Mai is back this winter to celebrate Puaka-Matariki in the heart of Ōtautahi Christchurch.

The cultural festival, produced by Christchurch City Council, brings together an array of artistic, lighting and cultural displays, including performances and storytelling.

This year, the event hub will be at The Arts Centre Te Matatiki Toi Ora, and installations will also be positioned along Worcester Boulevard, at Riverside Market and by Te Pae Christchurch Convention Centre near the Ōtakaro Avon River.

Opening on Friday 21 June and running every evening until Sunday 30 June, the event coincides with the rise of the Puaka and Matariki constellation, signalling Te Tau Hou – the new year in the Māori calendar. The displays light up from 5pm – 10pm. Attendance is free. Read the full article on the festival here.

· Other upcoming community events and festivals in the city

Visit this link for the variety of community events and festivals held around the city. This also links to the What’s On site, where can found one-off and regular events like:

· Repair Revolution – 18 June 2024, 5.30pm to 7.30pm at Riverlution Eco Hub - The Repair Revolution is driving a movement away from throwaway culture and promoting product stewardship through the art and practice of repair. This event together skilled and professional repair volunteers to help fix your stuff.

· Doc Edge Festival – 19-30 June 2024 - The festival will be held across HOYTS, Lumiere Cinemas, Alice Cinemas, Christchurch Art Gallery, the Town Hall, Tūranga (Central Library), and other locations. Turning Ōtautahi Christchurch into a “life unscripted” documentary destination with screenings, an awards ceremony, immersive exhibition, schools programme, live events, industry forum, pitching competition, film market and networking opportunities.

Winter Solstice Matariki Night Light Bike Ride – 21 June 2024, 5.30pm to 6.30pm at the Mickle Gates, Hagley Park North - Decorate your bike, helmet and person with as many lights as you can. Gather from 5pm, rolling out at 5.30pm. This is a ride around the park, along shared pathways, and on cycleways to celebrate the simple pleasure of riding a bike. Bring your cycle-friendly kids, neighbours, workmates, friends, dogs ... anyone at all can be part of this light-hearted event.

· Matariki in the Zone – 29 June 2024, 2.30pm to 6.30pm at Richmond Community Garden – This event will mark Matariki and aspects of Māori Tradition with food, music, activities and a week-long trail lighting display. There will be live music, as well as activities for kids big and small - wood-carving, flax-weaving, marshmallow-toasting and more.

The delicious hāngi will be raised at 4.30pm, with huge thanks to Tuahiwi Marae. It will be served alongside a boil-up, vegetable soup, fried bread, hot chocolate and alcohol-free mulled wine.

· Christchurch City Council Libraries Events

Christchurch City Libraries run a wide range of classes and programmes both in libraries and through its learning centres for everyone from babies to seniors, with information at this link.

The Libraries’ Events Calendar can be found here, and there are dedicated pages for significant events and related topics like:

· Matariki - This has always been celebrated with the rise of the star cluster Matariki. It marks the beginning of the Aotearoa/Pacific New Year according to the lunar calendar. Stars of the Matariki cluster set on 31 Mei / May. They rise from 29 Hune | June and this period will last until 6 Hūrae | July. The public holiday of Matariki is on Friday 28 June 2024.

· Matariki for Tamariki - Matariki is the Māori name for the star cluster known as Pleiades. The full name is “Ngā mata a te Ariki Tawhirimātea – the eyes of the God Tawhirimātea”.

· KidsFest - KidsFest is Christchurch's festival for kids that takes place in the winter school holidays. KidsFest 2023 is on from 1 to 16 July.

Christchurch City Libraries supports KidsFest by hosting a range of events for kids — from special storytimes sessions to writers’ workshops and treasure hunts. KidsFest took place for the first time in 1992, beginning as an idea from the then Mayor, Vicki Buck.

3.5 Participation in and Contribution to Decision Making

3.5.1 Report back on other Activities contributing to Community Board Plan

· Neighbourhood Trust AGM – Celebrating 25 Years

Board members and staff attended the 25^th Neighbourhood Trust AGM on 19 May, which commenced with a karakia giving thanks for the last 25 years and special thanks was given to all the volunteers, staff, volunteers, and funders that have supported the Trust over the years.

The Trust Chair Leanna Dodge outlined the services provided by the Trust such as the OSCAR programme (that supports children and caregivers from five schools and operates from two sites, Mairehau Primary and St Francis of Assisi school), the Golden programme (for older adults which provides activities, companionship, strength training, and special events for the over 60’s members), Adult and Child counselling, Parenting courses, Women’s support courses, Financial literacy courses and the Men’s programme to name a few.

The highlight of the event was a video where a volunteer outlined her journey from receiving initial support and counselling from the Trust, moving into several volunteering positions within the Trust and being supported then to seek and gain employment within the wider community sector.

The person highlighted that the opportunity to be valued, to be able to be supported, and to be able to contribute while receiving support had been instrumental in her and her family’s growth and employment.

The meeting closed with the reiteration that the Trusts ideas and visions don’t work without the staff and volunteers to put the ideas into practice.

· Youth Hub at Bus Exchange Launch

On 17 May 2024 Youth & Cultural Development (YCD) and the Council launched the new IGLOO (Youth Hub) at the Christchurch Bus Exchange as part of the new FRESH Outreach Project.

This Youth Hub is available for all rangatahi who are passing through the bus exchange to drop in and say hello whilst waiting for their next bus. Their Polar Bears (Youth Workers) will be onsite daily from around 3pm with information and activities.

· Shirley Village Project

Shirley Village Project has an amazing video introduction to their work at their website here: shirleyvillage.org. Their mission is to achieve a shared local vision: to make Shirley a caring, colourful, connected community where residents thrive. A place where neighbours know and look after each other, people have a real sense of ownership and pride in their surroundings and community, and residents are better equipped and have the self-belief that they can build a positive future for themselves, their whanau, and their community.

· Gear Up Ōtautahi

Formerly, Give Gear Get Great, we are excited to introduce ‘Gear Up Ōtautahi’, the community led initiative with a fresh approach and renewed enthusiasm.

The re-launch for Gear Up Ōtautahi occurred on Monday 27^th May at MacFarlane Park, coinciding with ‘The Listening Post’, a Shirley Village Project after school activation for local tamariki and whanau. The event was a big success with a free BBQ and the Gear Up Ōtautahi committee giving donated sports gear to local tamariki and whanau.

If you have any used or outgrown sports gear in good condition, please think about donating. The gear will be recycled back into the community! The bins will be back out into the community soon. For when this will be and for an updated list of bin locations, please visit the Facebook page or email: gearup@ccc.govt.nz.

· The Great Stash Swap at Papanui Library

On Saturday 18 May 2024 Papanui’s first stash swap of the year occurred. With an amazing turnout, people were queuing from the board room all t he way down to the Library’s membership desk!

All manner of weird and wonderful scraps, balls, and mysterious bits and bobs went from one person’s discarded junk to another’s lucky find. There is a huge community out there that not only have the skills and talent, but the imagination to see the potential in these discarded materials that could so easily wind up at the dump. So often are these recycled handmade treasures given back to various organisations in the community, for those really in need.

Once the room became less packed, strangers were connecting through their shared interests, hobbies, knocking back and forth ideas about what to do with the things they found. Even a couple of kids swapped their unused tools with each other, excited to give something new a go. Library staff convey a big thank you for the use of the board room for the day, noting these events are always important in our community.

· Parks Team Update

Recently the Community Partnerships Ranger assisted with a small native planting in Beverley Park with Step Ahead Trust, working on planting around some of gaps in the carpark borders of the park.

A maintenance session also took place at Essex Reserve with the community lead for the Pocket Parks Projects, Garden Facilitator at Phillipstown Hub, and the Salisbury Street Foundation, which involved mainly pulling out weeds, picking up rubbish and turning over the soil in preparation for a small planting in June.

· Graham Condon pool hall reopening

The pool hall at Graham Condon Recreation and Sport Centre reopened to the public this month after a five-month planned maintenance closure.

The completed works include the replacement of the pool filtration system; the installation of a new pool heating system – electric heat pumps to replace the pellet boiler; and the installation of a new splash pad area for the toddler pool, using “Life Floor” materials to keep our tamariki safe as they splash, and with new fountain features.

3.5.2 Council Engagement and Consultation

· The Board Chair and Deputy Chair’s presentation on behalf of the Board to the Council’s hearing of submissions on its draft Long Term Plan 2024-34 is recorded at this link.

· A publicly notified resource consent application for the demolition of a heritage listed building (Harley Chambers) and construction of 42m high hotel with 10 above ground levels at 137 Cambridge Terrace, Central City, is open for submissions till 24 June 2024 and can be found on the Council’s Kōrero mai | Let’s talk page.

· Consultations in other parts of the district

o McLeans Grasslands Reserve Management Plan (pre-draft consultation closes 18 June 2024)

McLeans Grassland Reserve is a regionally significant dryland ecosystem, located directly west of the Christchurch International Airport. It is one of the largest undeveloped areas remaining on the Canterbury Plains and it provides habitats for multiple rare and threatened species.

o Improvements on Marine Parade (consultation closes 1 July 2024)

o Draft Purau Reserve Landscape Development Plan (consultation closes 26 June 2024)

3.6 Governance Advice

3.6.1 Customer Service Request (CSR) Report for the Papanui-Innes-Central Wards

Refer to Attachment A for the 1 April – 30 April 2024 statistics, providing an overview of the number of CSRs that have been received, including the types of requests being received and a breakdown of how they are being reported.

Snap Send Solve is the smartphone app the Council offers to help make reporting issues easy, and it is still possible to report issues online, by calling Council on 03 941 8999 or visiting one of the Council’s Service centres.

3.6.2 Waipapa Papanui-Innes-Central Community Board Plan 2023-25 – Monitoring as of May 2024

Refer to Attachment B for a summary of occurrences to May 2024 relevant to the advancement of the Board’s priorities, which are also displayed on the Board Social Pinpoint page.

3.6.3 Climate action

The Board’s vision statement reflects its commitment to supporting the Ōtautahi Christchurch Climate Resilience Strategy's climate goals and the Ōtautahi-Christchurch Urban Forest Plan.

Another resource for understanding the Council’s targets, what it's doing, how emissions are tracking, and finding relevant community events and activities, is the Council’s Climate Action webpage.

Collectively, petrol and diesel vehicles are our biggest sources of emissions. Walking or going by bike, bus, scooter, ride-share or an elective vehicle (EV) instead are all ways to help and can also save time and money.

Whether you are going to work or school, choose ways that are better for you and our environment. For more information, visit getting to work or getting to school.

We also recognise that our tamariki and rangatahi are the leaders of tomorrow. The Learning Through Action programme encourages students to get creative and find innovative ideas for meaningful climate action.

· How is climate change affecting Christchurch?

We’re already feeling the effects of a changing climate in the form of wetter winters, and hotter, drier and longer summers. Find more information, including the Christchurch District risk screening document, at this link.

Now in the grip of winter, our local severe weather community readiness resource may be pertinent to review in terms of being prepared for weather extremes. The amazing community groups in the Board area are fundamental to building community resilience; Shirley Community Trust, always doing its bit, featured this particularly seasonally relevant post on its Facebook page recently.

3.6.4 Community Patrols

The Community Patrols of New Zealand website hosts a wealth of information relevant to what they do in helping to build safer communities, becoming a patroller, and setting up a patrol. Patrols in the Board area include the Christchurch North and City Park community patrols. Their statistical information can be found on the website.

3.6.5 Planned road works and closures

Planned road works and closures are indicated on the map at the Traffic Updates page at this link. Additionally, a Smartview of nearby road works and closures is available at the following link: https://smartview.ccc.govt.nz/travel/roads.

3.6.6 Public Notices

· Proposed temporary road closures for events:

o Duvauchelles Hillclimb - 16 June 2024

o City Charter Parade - 28 June 2024

· Lease Opportunity- St Albans Park

3.6.7 School travel

The Council offers a wealth of resources at this link relevant to how together we can make it way safer and easier for more children to walk, bike and scooter to school.

Good-to-go ways to get to school is an exciting programme designed to support schools in encouraging safe, active, fun, affordable, low-emission ways to travel to and from school.

3.6.8 Travel Planning

The Council also offers free city travel planning to help organisations, businesses and staff get to know their travel options, with personalised journey planning sessions, advice, practical resources, and services such as Metro incentives for taking the bus, and onsite bike workshops. Information is available at this link, which notes that over 50 workplaces have been supported since 2016, assisting thousands of staff across the city.

3.6.9 SmartView

The Council’s SmartView page gives users access to a range of real-time information about the city, including data on how to find local mountain bike tracks and also check that they are open, the number of spaces available in car park buildings, the nearest bus stop and the time of the next arrival, air quality, how to get to places, events, where to see street art, weather updates and the latest airport arrivals and departures.

4. Advice Provided to the Community Board Ngā Kupu Tohutohu ka hoatu ki te Poari Hapori

4.1 Night works starting on the intersection of Shirley/Marshland roads – 9 June to 22 July

Update from Operations Manager Transport (circulated 5 June 2024):

A package of safety improvements at the intersection of Shirley Road, Marshland Road, New Brighton Road and North Parade will be delivered with a 6-week programme of night works, starting on Sunday 9 June. The project is expected to be completed by 22 July 2024:

· We’re installing safe speed platforms on all approaches to the intersection, removing the northwest slip lane, and extending the traffic island on New Brighton Road. This was approved at the joint Waipapa Papanui-Innes-Central Community Board and Waitai Coastal-Burwood-Linwood Community Board on Tuesday 13 February 2024. The community boards also made a recommendation to the Council for a shared path on the north side of Shirley Road and to revoke the short section of the bus lane on the Shirley Road approach to the traffic lights. The Council did not approve the shared path nor the removal of the bus lane. The shared path has been removed from the plans and the short section of the bus lane has been retained. The updated plans were sent to the community boards on 13 April 2024.

· Work will be carried out nightly, from 6pm – 6am, to reduce disruption.

· For the majority of the project, traffic can only approach the intersection from Marshland Road or New Brighton Road. Stop/go traffic management will be in place, and detour routes will be signposted.

· Visit the project page for more information and for a map showing the traffic impacts and detour routes: ccc.govt.nz/ShirleyRoad

· Note: These night works will pause during the full intersection closure planned at the Shirley/Hills intersection between 6pm Friday 14 June and 6am Monday 17 June. The works at Shirley/Hills will wrap up by 24 June.

4.2 Start Work Notices (SWN)

SWN relating to the Board area are separately circulated to the Board. All Board area and city-wide start work notices can be found at this link. Recent SWN relating to the Board area are:

· Meadow Street – wastewater renewals (circulated 7 June 2024)

· High Street Upgrade - Tuam Street to St Asaph Street - night works (circulated 6 June 2024)

· 71 Riccarton Avenue – Hagley Park Staff Facility Construction (circulated 4 June 2024)

· Shirley Road / Hills Road / Warrington Street Intersection - safety improvements (full intersection closure) (circulated 30 May 2024)

· Shirley Road, Marshland Road, New Brighton Road and North Parade Intersection - safety improvements - night works (circulated 29 May 2024)

· Gloucester Street / Rolleston Avenue Intersection - signals recabling (circulated 29 May 2024)

· Park Terrace and Salisbury Street - pedestrian safety improvements (circulated 20 May 2024)

· Shirley Road, Hills Road and Warrington Street – intersection safety improvements – night works (circulated 16 May 2024)

· High Street Upgrade (Tuam Street - St Asaph Street) (circulated 15 May 2024)

· Hagley Oval Carpark – lighting infrastructure installation (circulated 13 May 2024)

· Shirley Road, Hills Road and Warrington Street Intersection - safety upgrades (circulated 10 May 2024)

· Innes Road - Street Renewal Stage 3 (update circulated 10 May 2024)

· Aorangi Road – investigation night works (circulated 6 May 2024)

4.3 Graffiti Snapshot

The Graffiti Snapshot for April 2024 can be found as Attachment C to this report. The Council also provides information on graffiti, including tips to prevent it, and about becoming a Graffiti Programme volunteer, at this link.

4.4 Memoranda

Memoranda related to matters of relevance to the Board have been separately circulated for the Board’s information and are listed below.

· CCC: Cashel Street (East) Temporary Improvements (circulated 7 June 2024)

· CCC: Advice on addressing Meadow Street freedom camping and other issues (circulated 30 May 2024)

· CCC: Christchurch Northern Corridor- McFaddens Road at its intersection with Cranford Street (northbound) - NZTA feedback (circulated 28 May 2024)

· CCC: Escalating Customer Service Requests (CSR) (circulated 23 May 2024)

· CCC: Linwood Village Temporary Vacant Site Improvements (circulated 14 May 2024)

· CCC: Council-Produced Winter Events 2024 (circulated 3 May 2024)

· CCC: High Street (Tuam-St Asaph) Change in tree species outside the Duncan Building (circulated 3 May 2024)

· CCC: Shirley/Marshland/New Brighton/North Parade Safety Improvements (circulated 3 May 2024)

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Customer Service Request Report - April 2024	24/832045	193
b ⇩	Waipapa Papanui-Innes-Central Community Board 2023-25 Monitoring Report as at May 2024	24/929972	194
c ⇩	Graffiti Snapshot - April 2024	24/832046	210

Signatories Ngā Kaiwaitohu

Authors

Mark Saunders - Community Board Advisor

Lyssa Aves - Support Officer

Trevor Cattermole - Community Development Advisor

Stacey Holbrough - Community Development Advisor

Helen Miles - Community Recreation Advisor

Emma Pavey - Manager Community Governance, Papanui-Innes-Central

Approved By

Emma Pavey - Manager Community Governance, Papanui-Innes-Central

Matthew McLintock - Manager Community Governance Team

John Filsell - Head of Community Support and Partnerships

Name	Subject
Tom Vesty	Thank you to Board for grant from Youth Development Fund toward attending U19 Asian Beach Volleyball Championships in Roi Et, Thailand
Kendall McGregor and Danalla Latu-Sa	Thank you to Board for grant from Youth Development Fund toward a;end the National HoopNation Basketball Tournament in Whanganui

ITEM NO.	GENERAL SUBJECT OF EACH MATTER TO BE CONSIDERED	SECTION	SUBCLAUSE AND REASON UNDER THE ACT	PLAIN ENGLISH REASON	WHEN REPORTS CAN BE REVIEWED FOR POTENTIAL RELEASE
12.	Request for an Alcohol Ban – Edgeware Village
	Attachment c - Police assessment	s6(c), s7(2)(a)	Maintenance of the law, Protection of Privacy of Natural Persons	To preserve privacy of individuals, including around victimisations, and the maintenance of Police operations.	Key findings and conclusions from the Police assessment are included in the report. Further detail from Police is not intended for release.
17.	Waipapa Papanui-Innes-Central Community Service Awards 2024	s7(2)(a)	Protection of Privacy of Natural Persons	To protect the privacy and reputations of the nominees.	The Waipapa Papanui-Innes-Central Community Service Awards 2024 report can be released in parts not compromising the privacy or reputation of nominees once the decisions are notified to nominators and successful nominees.

7. Correspondence
Reference Te Tohutoro:	24/895021
Responsible Officer(s) Te Pou Matua:	Mark Saunders, Kaitohutohu Hāpori – Community Board Advisor
Accountable ELT Member Pouwhakarae:	Andrew Rutledge, Acting General Manager Citizens and Community

8. Joint Meeting - Waipapa Papanui-Innes-Central and Waitai Coastal-Burwood-Linwood Community Boards Minutes - 14 May 2024
Reference Te Tohutoro:	24/833942
Responsible Officer(s) Te Pou Matua:	Mark Saunders, Community Board Advisor
Accountable ELT Member Pouwhakarae:	Andrew Rutledge, Acting General Manager Citizens and Community

13. 2024 Community Boards' Conference - Board Members Attendance
Reference Te Tohutoro:	24/791701
Responsible Officer(s) Te Pou Matua:	Mark Saunders, Kaitohutohu Hāpori – Community Board Advisor
Accountable ELT Member Pouwhakarae:	Andrew Rutledge, Acting General Manager Citizens and Community