Agenda of Te Pātaka o Rākaihautū Banks Peninsula Community Board

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Te Pātaka o Rākaihautū

Banks Peninsula Community Board

Open Minutes

Date: Monday 6 May 2024

Time: 10:04 am

Venue: Wairewa Little River Boardroom, 4238 Christchurch Akaroa Road, Wairewa Little River

Present

Chairperson

Deputy Chairperson

Members

Lyn Leslie

Nigel Harrison

Tyrone Fields

Jillian Frater

Asif Hussain

Cathy Lum-Webb

Howard Needham via audio/visual

Luana Swindells via audio/visual

Principal Advisor

Penelope Goldstone

Manager Community Governance, Banks Peninsula

Tel: 941 5689

Liz Beaven

Community Board Advisor

941 6601

liz.beaven@ccc.govt.nz

www.ccc.govt.nz

Part A Matters Requiring a Council Decision

Part B Reports for Information

Part C Decisions Under Delegation

Karakia Tīmatanga

The agenda was dealt with in the following order:

1. Apologies Ngā Whakapāha

Part C

Community Board Resolved BKCB/2024/00030

That an apology for lateness received from Tyrone Fields be accepted.

Jillian Frater/Nigel Harrison Carried

2. Declarations of Interest Ngā Whakapuaki Aronga

Part B

There were no declarations of interest recorded.

3. Confirmation of Previous Minutes Te Whakaāe o te hui o mua

Part C

Community Board Resolved BKCB/2024/00031

That the minutes of Te Pātaka o Rākaihautū Banks Peninsula Community Board meeting held on Monday, 22 April 2024 be confirmed.

Nigel Harrison/Jillian Frater Carried

4. Public Forum Te Huinga Whānui

Part B

There were no public forum presentations.

5. Deputations by Appointment Ngā Huinga Whakaritenga

Part B

There were no deputations by appointment.

6. Presentation of Petitions Ngā Pākikitanga

Part B

There was no presentation of petitions.

7. Reserve Committee Meeting Minutes

Community Board Resolved BKCB/2024/00032 Officer recommendations accepted without change.

Part B

That Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Receives the minutes of the following Reserve Committees:

a. Pigeon Bay Reserve Committee – Unconfirmed Minutes – 20 March 2024.

b. Duvauchelle Reserve Committee – Unconfirmed Minutes – 18 March 2024.

c. Diamond Harbour Reserve Committee – Confirmed Minutes – 29 January 2024.

d. Le Bons Bay Reserve Committee – Unconfirmed Minutes – 8 April 2024.

e. Lyttelton Reserves Committee – Unconfirmed Minutes – 8 April 2024.

f. Okains Bay Reserve Committee – Unconfirmed Minutes – 17 April 2024.

g. Diamond Harbour Reserve Committee – Unconfirmed Minutes – 8 April 2024.

2. Notes the following:

a. Resignation of Chris Figg from Pigeon Bay Reserve Committee.

Asif Hussain/Cathy Lum-Webb Carried

Tyrone Fields joined the meeting at 10.09am during consideration of item 7 – Reserve Committee Meeting Minutes.

8. Awa-iti Reserve Committee Triennial Plan
	Community Board Comment 1. Staff read a statement from Dean White, Chairperson, and the Awa-iti Reserve Committee.
	Community Board Resolved BKCB/2024/00033 Officer recommendations accepted without change. Part C That Te Pātaka o Rākaihautū Banks Peninsula Community Board: 1. Receives the information in the Awa-iti Reserve Committee Triennial Plan Report. 2. Accepts and supports the Awa-iti Reserve Committee Triennial Plan through the Long Term Plan (LTP) and Annual Plan (AP) processes. 3. Notes that the decision in this report is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy. Lyn Leslie/Tyrone Fields Carried
	Attachments a Item 8 - Awai-iti Reserve Committee Triennial Plan - Chairperson Comment - Te Pātaka o Rākaihautū Banks Peninsula Community Board - 6 May 2024

Luana Swindells left the meeting at 10:20am during consideration of item 8 – Awa-iti Reserve Committee Triennial Plan.

9. Rue Jolie/Akaroa Recreation Ground – Road Stopping and Amalgamation with Akaroa Recreation Ground

Community Board Resolved BKCB/2024/00034 Officer recommendations accepted without change.

Part C

That Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Pursuant to Sections 116 and 117(7) of the Public Works Act 1981 the Council resolves to make application to the Minister of Lands to stop the parcel of road identified as Section 1 SO 594182 and declare it to be amalgamated with the adjoining Reserve land.

2. Authorises the Property Consultancy Manager to finalise all documentation to implement the above resolution.

Nigel Harrison/Asif Hussain Carried

10. 2023/24 Discretionary Response Fund Application Lyttelton Community House
	Community Board Comment 1. Staff updated the Board advising that owing to additional funding being obtained, the applicant is now applying for $5,000.
	Officer Recommendations Ngā Tūtohu That Te Pātaka o Rākaihautū Banks Peninsula Community Board: 1. Receive the information in the 2023/24 Discretionary Response Fund Application Lyttelton Community House Report. 2. Note that the decisions in this report are assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy. 3. Approve a grant of $10,000 from its 2023/24 Discretionary Response Fund to Lyttelton Community House Trust towards wages.
	Community Board Resolved BKCB/2024/00035 Part C That Te Pātaka o Rākaihautū Banks Peninsula Community Board: 1. Receives the information in the 2023/24 Discretionary Response Fund Application Lyttelton Community House Report. 2. Notes that the decisions in this report are assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy. 3. Approves a grant of $5,000 from its 2023/24 Discretionary Response Fund to Lyttelton Community House Trust towards wages. Tyrone Fields/Cathy Lum-Webb Carried

11. 2023/24 Discretionary Response Fund Application Lyttelton Energy Transition Society

Community Board Resolved BKCB/2024/00036 Officer recommendations accepted without change.

Part C

That Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Receives the information in the 2023/24 Discretionary Response Fund Application Lyttelton Energy Transition Society Report.

2. Notes that the decisions in this report are assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3. Approves a grant of $1,200 from its 2023/24 Discretionary Response Fund to Lyttelton Transition Energy Society Inc. towards establishment costs and community energy workshops.

Cathy Lum-Webb/Asif Hussain Carried

12. 2023/24 Discretionary Response Fund Application Diamond Harbour and Bays Bowling Club Inc.

Community Board Resolved BKCB/2024/00037 Officer recommendations accepted without change.

Part C

That Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Receives the information in the 2023/24 Discretionary Response Fund Application Diamond Harbour and Bays Bowling Club Inc. Report.

2. Notes that the decisions in this report are assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3. Approves a grant of $2,500 from its 2023/24 Discretionary Response Fund to Diamond Harbour Bays Bowling Club Inc. towards the purchase of 10 new “barefoot bowls”.

Howard Needham/Cathy Lum-Webb Carried

13. Te Pātaka o Rākaihautū Banks Peninsula Community Board Plan Monitoring Report

Officer Recommendations Ngā Tūtohu

That Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Receive the information in Te Pātaka o Rākaihautū Banks Peninsula Community Board Plan Monitoring Report.

Community Board Resolved BKCB/2024/00038

Part C

That Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Receives the information in Te Pātaka o Rākaihautū Banks Peninsula Community Board Plan Monitoring Report.

1. Requests staff advice on the timing of the re-opening of the Council’s Biodiversity Fund.

2. Requests an update on Te Pātaka o Rākaihautū Banks Peninsula Stormwater Management Plan and staff advice on how the Community Board is able to have input into the plan.

3. Requests that the Board’s Monitoring Plan be updated to include Jillian Frater in place of Reuben Davidson.

Nigel Harrison/Tyrone Fields Carried

14. Te Pātaka o Rākaihautū Banks Peninsula Community Board Area Report - May 2024

Officer Recommendations Ngā Tūtohu

That Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Receive the information in Te Pātaka o Rākaihautū Banks Peninsula Community Board Area Report - May 2024 Report.

Community Board Resolved BKCB/2024/00039

Part B

That Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Receives the information in Te Pātaka o Rākaihautū Banks Peninsula Community Board Area Report - May 2024 Report.

2. Requests staff advice regarding the report on the recently held SailGP Debrief with key stakeholders, specifically outlining what went well for the Lyttleton business community and the general community and identifying any areas for improvement.

3. Requests staff advice on the comparison of the past 24 months of Customer Service Request tickets specifically relating to the average open ticket time in Te Pātaka o Rākaihautū Banks Peninsula.

4. Requests staff advice on how the Community Board can be engaged in the upgrading of the Little River Trail terminus.

Jillian Frater/Cathy Lum-Webb Carried

Howard Needham left the meeting at 11.11am during consideration of item 14 - Te Pātaka o Rākaihautū Banks Peninsula Community Board Area Report - May 2024.

15. Elected Members’ Information Exchange Te Whakawhiti Whakaaro o Te Kāhui Amorangi

Part B

Members exchanged information on the following topics:

· It was noted that the recently held Akaroa Harvest Festival was a successful fundraiser for the community.

· The opening of “He Ara Roimata ki te Anamata - Takapūneke, our journey, our survivance” exhibition at the Akaroa Museum was well attended.

· A Tree planting community day is going to be held by the Takapūneke Governance group during Matariki 2024.

· The Board were advised that the Wairewa Little River toilets have been tampered with which has extended the timeline for finishing the upgrade of the toilets.

· The Board were advised that the Birdlings Flat Te Mata Hapuku public toilets have been closed and Port-a-loos have been put in place to alleviate the pressure on community facilities.

· The Cooptown shared pathway being built by Waka Kotahi New Zealand Transport Agency is progressing well. The community has voiced concerns about the proposed pedestrian crossing at the Puaha Road/State Highway 75.

· A Lyttleton Community conversation was held, with FENZ in attendance, relating to the logistics of emergencies with large trucks navigating Lyttelton’s narrow roads.

· Keep Christchurch Beautiful is holding its school awards next month.

· Banks Peninsula ANZAC services were successful and well attended.

· Members were updated on the progress of the Coastal Hazards Adaptation Planning.

· The Lyttelton Museum is still fundraising to build a museum.

· Concerns have been raised about perceived additional tracks being developed in Urumau Reserve.

· A resilience meeting for Akaroa and the Bays was held with CDEM staff.

· A Working bee has been held at the Catholic Akaroa cemetery.

· The Okains Bay School Community event was well attended. It was noted that the school roll is now standing at 5 pupils.

· The Council is currently hearing oral submissions to its draft Long Term Plan.

· The Board were advised that the Rod Donald Trust is presently interviewing for Trustees.

15.1 Britomart Memorial - Repair

The Board agreed to request staff advice on the planned repairs to the Britomart Memorial in Akaroa.

15.2 Tāwhaki National Aerospace Centre

The Board Chairperson agreed to request an update on Tāwhaki National Aerospace Centre based at Kaitorete Spit.

16. Resolution to Exclude the Public Te whakataunga kaupare hunga tūmatanui

Community Board Resolved BKCB/2024/00040

Part C

That at 11.00 am the resolution to exclude the public be adopted.

Nigel Harrison/Tyrone Fields Carried

The public were re-admitted to the meeting at 11.49 am.

Karakia Whakamutunga

Meeting concluded at 11.51 am.

CONFIRMED THIS 10th DAY OF June 2024

Lyn Leslie

Chairperson

7. Reserve Committee Meeting Minutes
Reference Te Tohutoro:	24/719455
Responsible Officer(s) Te Pou Matua:	Linda Burkes, Banks Peninsula Governance Advisor
Accountable ELT Member Pouwhakarae:	Andrew Rutledge, Acting General Manager Citizens and Community

1. Purpose of Report Te Pūtake Pūrongo

Reserve Committee Minutes have been received from:

Minutes Received	Date
Cass Bay Reserve Committee – Unconfirmed Minutes	22 April 2024
Duvauchelle Reserve Committee – Unconfirmed Minutes	15 April 2024
Lyttelton Reserves Committee – Unconfirmed Minutes	6 May 2024
Duvauchelle Reserves Committee – Unconfirmed Minutes	20 May 2024
Pigeon Bay Reserve Committee – Unconfirmed Minutes	13 May 2024
Diamond Harbour Reserve Committee – Unconfirmed Minutes	27 May 2024

2. Staff Recommendations / Ngā Tūtohu

That Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Receives the minutes of the following Reserve Committees:

a. Cass Bay Reserve Committee – Unconfirmed Minutes – 22 April 2024

b. Duvauchelle Reserve Committee – Unconfirmed Minutes – 15 April 2024

c. Lyttelton Reserves Committee – Unconfirmed Minutes – 6 May 2024

d. Duvauchelle Reserve Committee – Unconfirmed Minutes – 20 May 2024

e. Pigeon Bay Reserve Committee – Unconfirmed Minutes – 13 May 2024

f. Diamond Harbour Reserve Committee – Unconfirmed Minutes – 27 May 2024

2. Approve the co-option of Cliff Mason as a community representative member of Lyttelton Reserves Committee.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Cass Bay Reserves Committee 22 April 2024 Unconfirmed Meeting Minutes	24/719457	17
b ⇩	Duvauchelle Reserve Committee 15 April 2024 Unconfirmed Meeting Minutes	24/778827	20
c ⇩	Lyttelton Reserves Committee 6 May 2024 Unconfirmed Minutes	24/874664	22
d ⇩	Duvauchelle Reserve Committee 20 May 2024 Unconfirmed Meeting Minutes	24/920172	26
e ⇩	Pigeon Bay Reserve Committee 13 May 2024 Unconfirmed Meeting Minutes	24/919951	28
f ⇩	Diamond Harbour Reserve Committee 27 May 2024 Unconfirmed Meeting Minutes	24/919007	31

10. Lyttelton Reserves Committee - Urumau Triennial Plan
Reference Te Tohutoro:	24/887049
Responsible Officer(s) Te Pou Matua:	Linda Burkes, Banks Peninsula Governance Advisor
Accountable ELT Member Pouwhakarae:	Andrew Rutledge, Acting General Manager Citizens and Community

1. Purpose and Origin of the Report Te Pūtake Pūrongo

1.1 This report is to bring the Lyttelton Reserves Committee – Urumau Triennial Plan to Te Pātaka o Rākaihautū Banks Peninsula Community Board for its acceptance and support.

1.2 As stated in clause 13 of Te Pātaka o Rākaihautū Banks Peninsula Terms of Reference, a Triennial Plan identifies the Reserve Committees priorities and can be used to report on progress, and to support submissions to the Long Term Plan (LTP) and Annual Plan (AP) processes for funding.

2. Officer Recommendations Ngā Tūtohu

That Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Receives the information in the Lyttelton Reserves Committee - Urumau Triennial Plan Report.

2. Accepts and supports the Lyttelton Reserves Committee – Urumau Triennial Plan through the Long Term Plan (LTP) and Annual Plan (AP) processes.

3. Notes that the decision in this report is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3. Executive Summary Te Whakarāpopoto Matua

3.1 This report presents the opportunity to support the Reserve Committee’s priorities and support the Urumau Triennial Plan through the Long Term Plan and Annual Plan processes.

3.2 The preferred option is to accept and support the Lyttelton Reserves Committee – Urumau Triennial Plan.

3.3 This is the preferred option because the Reserves Committee members have collaborated with staff to create this plan based off their priorities. Through the collaboration of this work, staff have approved deliverability for the proposed work within available budgets.

4. Background/Context Te Horopaki

4.1 In alignment with Te Pātaka o Rākaihautū Banks Peninsula Reserve Committee Terms of Reference, every Reserve Committee is encouraged to create their Triennial Plan, in collaboration with staff.

4.2 Lyttelton Reserves Committee have collaborated with staff to create the attached Urumau Triennial Plan which is now being placed in front of the Board for the Boards acceptance and support through the Long Term Plan and Annual Plan processes.

Options Considered Ngā Kōwhiringa Whaiwhakaaro

4.3 The following reasonably practicable options were considered and are assessed in this report:

· Accept and support the Lyttelton Reserves Committee - Urumau Triennial Plan through the Long Term Plan (LTP) and Annual Plan (AP) processes.

· Do not accept and support the Lyttelton Reserves Committee – Urumau Triennial Plan through the Long Term Plan (LTP) and Annual Plan (AP) processes.

Options Descriptions Ngā Kōwhiringa

4.4 Preferred Option: Accept and support the Lyttelton Reserves Committee – Urumau Triennial Plan through the Long Term Plan (LTP) and Annual Plan (AP) processes.

4.4.1 Option Description: Lyttelton Reserves Committee have worked with staff to outline their operational plans for the term, priorities, and goals in a clear and collaborative work programme. The Triennial Plan can be used to report on progress and to support submissions to the Long Term Plan (LTP) and Annual Plan (AP) processes for funding.

4.4.2 In alignment with Te Pātaka o Rākaihautū Banks Peninsula Terms of Reference (6 November 2023), the Triennial Plan will be submitted to the Board for their acceptance and support through the LTP and AP processes.

4.4.3 Option Advantages

· This option allows the Reserves committee to have support for funding through the LTP and AP processes.

· This option allows Lyttelton Reserves Committee to begin their programme of work.

4.4.4 Option Disadvantages

· There are no disadvantages to this option.

· The staff that create the Triennial Plan in collaboration with the Reserves Committee, can do the proposed work within available operational budgets. As such, by staff co-creating the Triennial Plan they are offering deliverability through their approved budgets.

5. Financial Implications Ngā Hīraunga Rauemi

Capex/Opex Ngā Utu Whakahaere

5.1 Staff that create the Triennial Plan in collaboration with the Reserve Committee, do so knowing the proposed work is deliverable within the available operational budgets.

6. Considerations Ngā Whai Whakaaro

Risks and Mitigations Ngā Mōrearea me ngā Whakamātautau

6.1 There are no risk management implications applicable.

Legal Considerations Ngā Hīraunga ā-Ture

6.2 Statutory and/or delegated authority to undertake proposals in the report:

6.2.1 Te Pātaka o Rākaihautū Banks Peninsula Reserve Committee Terms of Reference, clause 13.3 states:

The Committee is responsible for preparing a Triennial plan with guidance and support from Council staff. The plan will identify the Committee’s priorities and can be used to report on progress and to support submissions to the LTP and AP processes for funding.

6.3 Other Legal Implications:

6.3.1 There is no legal context, issue, or implication relevant to this decision Strategy and Policy Considerations Te Whai Kaupapa here.

6.4 The required decisions

6.4.1 Align with the Christchurch City Council’s Strategic Framework.

6.4.2 Are assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy. The level of significance was determined by considering the criteria set out in the Council’s Significance and Engagement Policy.

6.4.3 Are consistent with Council’s Plans and Policies.

6.5 This report supports the Council's Long Term Plan (2021 - 2031):

6.6 Citizens and communities

6.6.1 Activity: Community Development and Facilities

· Level of Service: 2.2.5.1 Community partner relationships are prioritised, improves and supported by robust information. - 130 Partner Organisations' relationship with Council is health-checked and reported

Community Impacts and Views Ngā Mariu ā-Hāpori

6.7 The decision affects the following wards/Community Board areas:

6.7.1 Lyttelton, Te Pātaka o Rākaihautū Banks Peninsula.

Impact on Mana Whenua Ngā Whai Take Mana Whenua

6.8 The decision does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Mana Whenua, their culture, and traditions.

6.9 The decision does not involve a matter of interest to Mana Whenua and will not impact on our agreed partnership priorities with Ngā Papatipu Rūnanga.

6.10 Ngāti Wheke Rūnanga has kaitiakitanga over Lyttelton Reserves Committee, although the acceptance and support of this Triennial Plan does not involve or impact mana whenua.

Climate Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi

6.15 The proposals in this report are unlikely to contribute significantly to adaptation to the impacts of climate change or emissions reductions.

6.16 Although the work of the Reserve Committee fulfils an important role in the co-management of reserves, the impact of this decision will not contribute significantly.

7. Next Steps Ngā Mahinga ā-muri

7.1 The Lyttelton Reserves Committee can continue their programme of work for this Term on Urumau Reserve.

7.2 The Reserves Committee will have support for funding through the LTP and AP processes.

7.3 The Lyttelton Reserves Committee will develop a corresponding Triennial Plan for Whakaraupō Reserve.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Lyttelton Reserves Committee - Urumau Triennial Plan 2023-2025	24/887531	75

In addition to the attached documents, the following background information is available:

Document Name – Location / File Link

Not applicable

Signatories Ngā Kaiwaitohu

Author	Linda Burkes - Banks Peninsula Governance Advisor
Approved By	Penelope Goldstone - Manager Community Governance, Banks Peninsula

11. Akaroa Recreation Ground - Part change in Reserve classification to Local Purpose(Community Buildings) Reserve
Reference Te Tohutoro:	24/478595
Responsible Officer(s) Te Pou Matua:	Elizabeth Hoskins, Property Consultant
Accountable ELT Member Pouwhakarae:	Brent Smith, Acting General Manager City Infrastructure

1. Purpose and Origin of the Report Te Pūtake Pūrongo

1.1 The purpose of this report is to request that the Te Pataka o Rakaihautu Banks Peninsula Community Board approves the implementation of the Reserves Act 1977 processes to:

a. Reclassify part of the Akaroa Recreation Ground around the existing Sports Pavilion building, from Recreation Reserve to Local Purpose (Community Buildings) Reserve subject to Minister of Conservation approval.

1.2 This will ensure the occupation by the Akaroa Playcentre in part of the existing sports pavilion is then compatible with the correct reserve classification and will allow a new lease to be agreed with this tenant. Approval for any new lease will be the subject of a later report to the Board for approval.

1.3 There are restrictions in the Recreation Reserve classification on use of the facility for lease outside of Recreation and Sport. This process will rectify this and allow a wider use for community use at the facility.

2. Officer Recommendations Ngā Tūtohu

That Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Notes all public notification requirements have been met under section 24(2) for this proposed change which was publicly notified in April, and no objections were received.

2. Approves under section 24(1)(b) of the Reserves Act 1977, subject to Minister of Conservation approval, the change of part of the recreation reserve classification to local purpose (community building) reserve in respect of the 879 m2 being part of Lot 1 DP 79110. Area A is shown in the attached SO plan 596624 which is the location of the sports pavilion.

3. Recommends the Manager Property Consultancy seek approval by the Minister of Conservation (power delegated to Council Chief Executive) and recommends that the Chief Executive exercise their delegation in this instance to this change in classification of Area A SO 596624 to local purpose (community buildings) reserve.

4. Authorises the Manager Property Consultancy with the consent of the Minister of Conservation to finalise all processes and documentation to complete the reclassification.

5. Notes that the decision in this report is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3. Executive Summary Te Whakarāpopoto Matua

3.1 The Akaroa Recreation Ground is classified as Recreation Reserve and the Akaroa Sports Pavilion within the Reserve is occupied in part by the Akaroa Playcentre.

3.2 The Akaroa Sports Pavilion within the grounds has restrictions on its wider use as a community facility outside sport and recreation, such as a play centre, due to the Recreation Reserve status.

3.3 To ensure community use is compatible with the classification, a change is required to reclassify the land around the building to local purpose (community buildings) reserve. As well as allowing the building to have a wider use by the community it will legitimise the occupation of the playcentre as a community function. Area A (879m2) is the area to be reclassified and surrounds the current sports pavilion.

A map of a road

Description automatically generated A map of a land with a blue arrow

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3.4 Decisions for approval are sought from the Community Board and Minster of Conservation to proceed and complete the necessary process to achieve this reclassification under the Reserves Act 1977.

4. Background/Context Te Horopaki

4.1 The Akaroa Recreation Ground is classified as Recreation Reserve and the Akaroa Sports Pavilion within the reserve is occupied in part by the Akaroa Playcentre.

4.2 The playcentre has been in occupation since 1993 under a sublease approved by the Banks Peninsula District Council in 1995. This sublease expired in 2014 and the tenant has been in holdover ever since.

4.3 To ensure their use is compatible with the correct reserve classification, a change is required to reclassify the land around the building to local purpose (community buildings) reserve. This would also allow a wider community use of the whole building and legitimise the occupation of the playcentre as a community function.

4.4 This process to reclassify part of a reserve requires approval of the Council (delegated to Community Boards) and Minister of Conservation (delegated to the Chief Executive) under the Reserves Act 1977.

4.5 The following related memos/information were circulated to the members of the meeting:

Date

Subject

26/03/ 2024

Memo

Reclassification of part of Recreation Reserve to Local Purpose (Community Buildings) Reserve memo prior to first public notice.

4.6 The following related information session/workshops have taken place for the members of the meeting:

Date	Subject
	N/A

Options Considered Ngā Kōwhiringa Whaiwhakaaro

4.7 The following reasonably practicable options were considered and are assessed in this report:

· Option 1 Reclassify the part of this land around the sports pavilion to local purpose (community buildings) reserve.

· Option 2 Maintain Recreation Reserve with only recreation and sports use of the building allowed.

4.8 The following Option 3 was considered but ruled out:

· Relocating the Playcentre (a charitable trust) to an alternative site. This is impractical and a costly option with limited suitable facilities available in the area.

Options Descriptions in Detail Ngā Kōwhiringa

4.9 Option 1 - Preferred Option:

4.9.1 Reclassification around the existing building in the reserve to local purpose (community buildings) reserve.

4.9.2 Option Advantages

· This reflects and legitimises the current use of part of the building and allows wider community use of the facilities.

· A community-based tenant can therefore enter into a lease for their occupation of the building, which gives security of tenure on agreed terms for both parties.

4.9.3 Option Disadvantages

· There are no disadvantages.

4.9.4 Option 2

4.9.5 Maintain Recreation Reserve classification around the building.

4.9.6 Option Advantages

· There are no advantages with this option.

4.9.7 Option Disadvantages

· Restricts the use of the building to sport and recreation only.

· Does not serve the need for wider community use.

· Is inconsistent with the many reserves in Christchurch region which are occupied by kindergartens or other community-based tenants.

· For security of tenure and occupation on agreed terms, the tenant will need to exit these facilities which they have occupied since 1993.

Analysis Criteria Ngā Paearu Wetekina

4.10 There was no significant analysis required here.

5. Financial Implications Ngā Hīraunga Rauemi

Capex/Opex Ngā Utu Whakahaere

	Recommended Option	Option 2
Cost to Implement	Internal staff costs	Internal staff costs minimal
Maintenance/Ongoing Costs	No change	No change
Funding Source	Parks Unit	Parks Unit
Funding Availability	Parks Planning operational budget.	Nil as no action
Impact on Rates	No change	No change

6. Considerations Ngā Whai Whakaaro

Risks and Mitigations Ngā Mōrearea me ngā Whakamātautau

6.1 There are no significant risks identified with this process and implementation.

Legal Considerations Ngā Hīraunga ā-Ture

6.2 Statutory and/or delegated authority to undertake proposals in the report:

6.2.1 The Council has delegated its powers to undertake the Reserves Act reclassification approval to proceed to Community Boards.

6.2.2 If a decision is made to proceed, an application to Minister of Conservation (decision delegated to the Council Chief executive) will be sought for their approval of the proposed reclassification.

6.3 Other Legal Implications:

6.3.1 The proposed change in classification of part of the reserve are legal processes under the Reserves Act 1977.

Strategy and Policy Considerations Te Whai Kaupapa here

6.4 The required decisions:

6.4.1 Align with the Christchurch City Council’s Strategic Framework. This will allow a wider range of community activities within this reserve and may improve occupancy rates of the current building.

6.4.2 Are assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy. The level of significance was determined as there will be no change to any access or appearance of the reserve.

6.4.3 Are consistent with Council’s Plans and Policies.

6.5 This report supports the Council's Long Term Plan (2021 - 2031):

6.6 Citizens and communities

6.6.1 Activity: Community Development and Facilities

· Level of Service: 2.0.1.1 Support the development of strong, connected and resilient communities by supporting the provision of a sustainable network of community facilities. - 80 - 84 Facilities

6.7 Parks, heritage and coastal environment

6.7.1 Activity: Parks and Foreshore

· Level of Service: 6.8.5 Satisfaction with the overall availability of recreation facilities within the city's parks and foreshore network. - Resident satisfaction with the availability of recreation facilities across the parks and foreshore network: >= 70%.

Community Impacts and Views Ngā Mariu ā-Hāpori

6.8 A public notice identifying the land to be reclassified had no submissions. Any impact on the community would be considered positive given the reclassification will allow a wider community use for the facilities.

6.9 The decision affects the following wards/Community Board areas:

6.9.1 Te Pataka 0 Rakaihautu Banks Peninsula Community Board.

Impact on Mana Whenua Ngā Whai Take Mana Whenua

6.10 The decisions do not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Mana Whenua, their culture, and traditions.

6.11 The decision is not a matter of interest to Mana Whenua and will not impact on our agreed partnership priorities with Ngā Papatipu Rūnanga.

6.12 MKT were approached and they advised no further iwi engagement was required in relation to the process and reclassification to local purpose (community buildings) reserve.

Climate Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi

6.15 The proposals in this report are unlikely to contribute significantly to adaptation to the impacts of climate change or emissions reductions.

6.16 There will be no change to the general use of the facilities and the reserve.

7. Next Steps Ngā Mahinga ā-muri

7.1 The Property Consultancy team will obtain Minister of Conservation approval (delegated to the Council Chief Executive) and then complete the process for reclassification through LINZ.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	AREA A on SO 596624 to be reclassified	24/489169	87

In addition to the attached documents, the following background information is available:

Document Name – Location / File Link

Not applicable

Signatories Ngā Kaiwaitohu

Author

Elizabeth Hoskins - Property Consultant

Approved By

Angus Smith - Manager Property Consultancy

Kelly Hansen - Manager Parks Planning & Asset Management

Rupert Bool - Acting Head of Parks

12. Better off Funding Change of Purpose Request - Akaroa Area School and Community Pool
Reference Te Tohutoro:	24/847297
Responsible Officer(s) Te Pou Matua:	Dane Moir, Community Development Advisor; Steffi Brightwell, Community Development Advisor
Accountable ELT Member Pouwhakarae:	Andrew Rutledge, Acting General Manager Citizens and Community

1. Purpose and Origin of the Report Te Pūtake Pūrongo

1.1 The purpose of this report is for the Te Pātaka o Rākaihautū Banks Peninsula Community Board to consider the change of purpose for funding from its Better-Off Fund as listed below.

Funding Request Number	Organisation	Original project	New project	Amount Granted	Amount for change of purpose
00065835	Akaroa Area School Board of Trustees	Solar Panels for Pool	Solar Pool Cover	$10,000	$10,000

1.2 There is currently a balance of $ 236,000 remaining in the fund.

2. Officer Recommendations Ngā Tūtohu

That Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Receives the information in the Better off Funding Change of Purpose Request - Akaroa Area School and Community Pool Report.

2. Notes that the decisions in this report are assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3. Approves a change of purpose of $10,000 granted from its Better-Off Fund from Solar Panels for Akaroa Area School and Community Pool to the Pool Solar Pool Cover project.

3. Key Points Ngā Take Matua

Strategic Alignment Te Rautaki Tīaroaro

3.1 The recommendations above are aligned to the Council's Strategic Framework and in particular the strategic priorities of a Collaborative and Confident City and A Cultural Powerhouse City. The projects also align with the Te Haumako Te Whitingia Strengthening Communities Together Strategy.

3.2 The purpose of the fund is to partner with organisations and groups to support local initiatives, projects, and activities through additional Community Board funding, including a focus on supporting local action to increase climate resilience.

3.3 Projects will improve well-being by building social capital, encouraging participation, increase accessibility and connectedness – generating opportunities for youth, and diverse communities and increasing local pride.

3.4 When considering allocation of funds, priority will be given to projects/initiatives that contribute towards the following outcomes:

· Increasing the tree canopy across the city and our regional parks

· Enhancing biodiversity

· Safer neighbourhoods

· Repairing infrastructure and facilities

· Responding to climate change through adaptation planning

· Encouraging active travel

3.5 Projects should also show a strong alignment to the Council's Te Haumako Te Whitingia Strengthening Communities Together Strategy.

3.6 Priority will also be given to projects that directly contribute towards achieving Community Board Plan priorities.

Decision Making Authority Te Mana Whakatau

3.7 The Community Board has the delegated authority to determine the allocation of the Better-Off Fund for each community.

3.7.1 Allocations must be consistent with any policies, standards or criteria adopted by the Council.

3.7.2 The Fund does not cover:

· Legal challenges or Environment Court challenges against the Council, Council Controlled Organisations, or Community Board decisions.

· Projects or initiatives that change the scope of a Council project or that will lead to ongoing operational costs to the Council (though Community Boards can recommend to the Council that it consider a grant for this purpose).

Assessment of Significance and Engagement Te Aromatawai Whakahirahira

3.8 The decisions in this report are assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3.9 The level of significance was determined by the number of people affected and/or with an interest.

3.10 Due to the assessment of low significance, no further community engagement and consultation is required.

Discussion Kōrerorero

3.11 At the time of writing, the balance of the Better-Off Fund is as below.

Total Budget 2023/25	Granted To Date	Available for allocation	Balance If Staff Recommendation adopted
$300,000	$64,000	$236,000	$236,000

3.12 Based on the current Better-Off Fund criteria, the applications listed above are eligible for funding.

3.13 The Solar Panels project is no longer continuing as the Board of Trustees were unable to raise the remaining funds for the project and they would are requesting a change of purpose for the $10k granted in November.

3.14 The attached Project Brief(s) provide detailed information for the change of purpose. This includes organisational details, project details, financial information, and a staff assessment.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Better-Off Fund Project Brief for Akaroa Area School and Community Pool - Solar Pool Cover	24/866031	94

Signatories Ngā Kaiwaitohu

Authors

Dane Moir - Community Development Advisor

Steffi Brightwell - Community Development Advisor

Approved By

Penelope Goldstone - Manager Community Governance, Banks Peninsula

Matthew McLintock - Manager Community Governance Team

13. 2023/24 Discretionary Response Fund Application - Akaroa Volunteer Fire Brigade
Reference Te Tohutoro:	24/823309
Responsible Officer(s) Te Pou Matua:	Steffi Brightwell, Community Development Advisor
Accountable ELT Member Pouwhakarae:	Andrew Rutledge, Acting General Manager Citizens and Community

1. Purpose and Origin of the Report Te Pūtake Pūrongo

1.1 The purpose of this report is for the Te Pātaka o Rākaihautū Banks Peninsula Community Board to consider an application for funding from its 2023/24 Discretionary Response Fund from the organisation(s) listed below.

Funding Request Number	Organisation	Project Name	Amount Requested	Amount Recommended
00067184	Akaroa Volunteer Fire Brigade	Thermal Imaging Drone	$10,000	$5,000

1.2 There is currently a balance of $22,653 remaining in the fund.

2. Officer Recommendations Ngā Tūtohu

That Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Receives the information in the 2023/24 Discretionary Response Fund Application - Akaroa Volunteer Fire Brigade Report.

2. Notes that the decisions in this report are assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3. Approves a grant of $5,000 from its 2023/24 Discretionary Response Fund to Akaroa Volunteer Fire Brigade towards the Thermal Imaging Drone.

3. Key Points Ngā Take Matua

Strategic Alignment Te Rautaki Tīaroaro

3.1 The recommendations above are aligned with the Council's Strategic Framework and in particular the strategic priority of balancing the needs of today’s residents with the needs of future generations. The project also aligns with the Te Haumako Te Whitingia Strengthening Communities Together Strategy.

Decision Making Authority Te Mana Whakatau

3.2 The Community Board has the delegated authority to determine the allocation of the Discretionary Response Fund for each community.

3.2.1 Allocations must be consistent with any policies, standards or criteria adopted by the Council.

3.2.2 The Fund does not cover:

· Legal challenges or Environment Court challenges against the Council, Council Controlled organisations, or Community Board decisions.

Assessment of Significance and Engagement Te Aromatawai Whakahirahira

3.3 The decisions in this report are assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3.4 The level of significance was determined by the number of people affected and/or with an interest.

3.5 Due to the assessment of low significance, no further community engagement and consultation is required.

Discussion Kōrerorero

3.6 At the time of writing, the balance of the 2023/24 Discretionary Response Fund is as below.

Total Budget 2023/24	Granted To Date	Available for allocation	Balance If Staff Recommendation adopted
$52,930	$35,690	$22,653	$20,653

3.7 Based on the current Discretionary Response Fund criteria, the applications listed above are eligible for funding.

3.8 The attached Decision Matrix provides detailed information for the applications. This includes organisational details, project details, financial information, and a staff assessment.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Akaroa Volunteer Fire Brigade - Discretionary Response Fund Banks Peninsula Matrix 10 June 2024	24/860414	99

Signatories Ngā Kaiwaitohu

Author	Steffi Brightwell - Community Development Advisor
Approved By	Penelope Goldstone - Manager Community Governance, Banks Peninsula

14. 2023/24 Discretionary Response Fund Application - Te Mata Hapuku Birdlings Flat Community Centre
Reference Te Tohutoro:	24/864484
Responsible Officer(s) Te Pou Matua:	Jane Harrison Community Development Advisor
Accountable ELT Member Pouwhakarae:	Andrew Rutledge, Acting General Manager Citizens and Community

1. Purpose and Origin of the Report Te Pūtake Pūrongo

Funding Request Number	Organisation	Project Name	Amount Requested	Amount Recommended
00067184	Te Mata Hapuku Birdlings Flat Community Centre	Community Hub Establishment	$1,958	$1,958

1.2 There is currently a balance of $22,653 remaining in the fund.

2. Officer Recommendations Ngā Tūtohu

That Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Receives the information in the 2023/24 Discretionary Response Fund Application - Te Mata Hapuku Birdlings Flat Community Centre Report.

2. Notes that the decision in this report is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3. Approves a grant of $1,958 from its 2023/24 Discretionary Response Fund to Te Mata Hapuku Birdlings Flat Community Centre for the establishment of a Community Hub.

3. Key Points Ngā Take Matua

Strategic Alignment Te Rautaki Tīaroaro

Decision Making Authority Te Mana Whakatau

3.2 The Community Board has the delegated authority to determine the allocation of the Discretionary Response Fund for each community.

3.2.1 Allocations must be consistent with any policies, standards or criteria adopted by the Council.

3.2.2 The Fund does not cover:

· Legal challenges or Environment Court challenges against the Council, Council Controlled organisations, or Community Board decisions.

Assessment of Significance and Engagement Te Aromatawai Whakahirahira

3.3 The decisions in this report are assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3.4 The level of significance was determined by the number of people affected and/or with an interest.

3.5 Due to the assessment of low significance, no further community engagement and consultation is required.

Discussion Kōrerorero

At the time of writing, the balance of the 2023/24 Discretionary Response Fund is as below.

Total Budget 2023/24	Granted To Date	Available for allocation	Balance If Staff Recommendation adopted
$52,930	$35,690	$22,653	$20,653

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Te Whare Tapere O Te Mata Hapuku Society Incorporated - Discretionary Response Fund Banks Peninsula - Matrix - 10 June 2024	24/860237	103

In addition to the attached documents, the following background information is available:

Document Name – Location / File Link

Not applicable

Signatories Ngā Kaiwaitohu

Author	Jane Harrison - Community Development Advisor
Approved By	Penelope Goldstone - Manager Community Governance, Banks Peninsula

15. 2023/24 Discretionary Response Fund Application - Stoddart Cottage Trust
Reference Te Tohutoro:	24/895328
Responsible Officer(s) Te Pou Matua:	Andrea Wild, Community Development Adviser
Accountable ELT Member Pouwhakarae:	Andrew Rutledge, Acting General Manager Citizens and Community

1. Purpose and Origin of the Report Te Pūtake Pūrongo

Funding Request Number	Organisation	Project Name	Amount Requested	Amount Recommended
67718	The Stoddart Cottage Trust	Dehumidifier Purchase and Gallery Hanging System	$2,450	$2,450

1.2 There is currently a balance of $22,653 remaining in the fund.

2. Officer Recommendations Ngā Tūtohu

That Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Receives the information in the 2023/24 Discretionary Response Fund Application - Stoddart Cottage Trust Report.

2. Notes that the decisions in this report are assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3. Approves a grant of $2,450 from its 2023/24 Discretionary Response Fund to The Stoddart Cottage Trust towards the purchase of a dehumidifier and a gallery hanging system.

3. Key Points Ngā Take Matua

Strategic Alignment Te Rautaki Tīaroaro

3.1 The recommendations above are aligned with the Council's Strategic Framework and in particular the strategic priority Be an inclusive and equitable city which puts people at the centre of developing our city and district, prioritising wellbeing, accessibility and connection. The project also aligns with the Toi Ōtautahi - Arts and Creativity Strategy.

3.2 The recommendations are consistent with the Strengthening Communities Together Strategy, People Pillar, Object 1.5: Support groups involved in providing access to arts, culture, heritage, recreation, and those who care for the environment.

Decision Making Authority Te Mana Whakatau

3.3 The Community Board has the delegated authority to determine the allocation of the Discretionary Response Fund for each community.

3.3.1 Allocations must be consistent with any policies, standards or criteria adopted by the Council.

3.3.2 The Fund does not cover:

· Legal challenges or Environment Court challenges against the Council, Council Controlled organisations, or Community Board decisions.

Assessment of Significance and Engagement Te Aromatawai Whakahirahira

3.4 The decisions in this report are assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3.5 The level of significance was determined by the number of people affected and/or with an interest.

3.6 Due to the assessment of low significance, no further community engagement and consultation is required.

Discussion Kōrerorero

3.7 At the time of writing, the balance of the 2023/24 Discretionary Response Fund is as below.

Total Budget 2023/24	Granted To Date	Available for allocation	Balance If Staff Recommendation adopted
$52,930	$30,277	$22,653	$20,203

3.8 Based on the current Discretionary Response Fund criteria, the applications listed above are eligible for funding.

3.9 The attached Decision Matrix provides detailed information for the applications. This includes organisational details, project details, financial information, and a staff assessment.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	The Stoddart Cottage Trust - DRF 2023-24 Banks Peninsula Matrix - Dehumidifier and Hanging System	24/905699	107

Signatories Ngā Kaiwaitohu

Author	Andrea Wild - Community Development Advisor
Approved By	Penelope Goldstone - Manager Community Governance, Banks Peninsula

17. Te Pātaka o Rākaihautū Banks Peninsula Community Board Area Report - June 2024
Reference Te Tohutoro:	24/747034
Responsible Officer(s) Te Pou Matua:	Penelope Goldstone, Community Governance Manager
Accountable ELT Member Pouwhakarae:	Andrew Rutledge, Acting General Manager Citizens and Community

1. Purpose of Origin of the Report Te Pūtake Pūrongo

1.1 This report provides the Board with an overview of initiatives and issues current within the Community Board area.

1.2 The is a monthly staff-generated report.

2. Officer Recommendations Ngā Tūtohu

That Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Receives the information in the Te Pātaka o Rākaihautū Banks Peninsula Community Board Area Report - June 2024.

3. Community Support, Governance and Partnership Activity

3.1 Community Governance Projects

Activity	Detail	Timeline	Strategic Alignment
Walnut Stream Planting (Akaroa)	Staff worked with Hannah Murdoch (Community Partnerships Ranger) to establish a project partnership with Akaroa Area School. The school students will undergo a planting project around Walnut Stream behind The Gaiety.	Completed	· Protect and enhance biodiversity in Banks Peninsula · Good Social and Physical Connections for our communities
Removing the Barriers to Access Swimming (Akaroa)	In response to the Community Board’s request, staff have looked into options for reducing the barriers for swimming at Akaroa Area School and Community Pool. The Recreation, Sport and Events unit have indicated that they may be able to fund a grant of $1,000-$3,000 to subsidise the cost for pool keys for the 2024/2025 summer season. The Recreation, Sport and Events unit have asked staff to look into the best way for this to be allocated. This could be provided to the school or to a local community group and could be applied as a discount to community families or cover the full cost of the key for a smaller number of families. The Community Board is ask to consider how the grant could be allocated.	Ongoing	· Good Social and Physical Connections for our communities
Birdlings Flat Community Emergency Response	As a continuation of their emergency response planning, a CPR and defibrillator training session was held in Birdlings Flat in May. There are now a number of “SAMS” in the community – residents with First Aid and CPR training – who are able to assist in case of emergency.	Ongoing	Proactiveplanning for climate change – Resilience plans are completed for at least four settlements across Banks Peninsula with others underway.
Little River Big Ideas update	The Little River Wairewa Community Trust have completed the information gathering phase of this project, having consulted widely throughout the Wairewa area. The next step is to compile the information and create an updated version of the document which will be used to inform the priorities of the Trust’s work, including partnering with Council to meet community needs and aspirations where possible.	Ongoing	Good Social and Physical Connections for our communities
Le Bons Bay Charitable Trust	The Le Bons Bay Reserve Committee is working with governance staff to develop a Trust Deed with the aim of forming a Charitable Trust to manage the Le Bons Bay Community Hall.	Ongoing	Good Social and Physical Connections for our communities
Port Levy Community Facility	Working with group to co-ordinate upgrades to the facility. Works are being priced up and we are working with facilities to understand how this can be managed.	Ongoing	Good Social and Physical Connections for our communities
Okains Bay emergency response planning	Working with local residents to understand specific needs so that we can support them in developing a plan and assisting with mitigation measures. Residents are working on their emergency plan and staff are supporting them to collate needs and then develop an action plan.	Ongoing	Resilience planning
Whakaraupō Lyttelton Harbour Community Groups Network Meeting	Held at Stoddart Cottage where the Trust presented the history of the cottage before group members shared what was happening in their communities/organisations. Participants from : Diamond Harbour Community Association, Diamond Harbour Youth & Community Trust, Project Lyttelton, Community Board, Diamond Harbour Civil Defence, Cat Rescue Group, Diamond Harbour Emergency Hub, Te Ahu Patiki Community Garden, MP for Banks Peninsula and Christchurch City Council.	Bi-monthly Network meetings	Good Social and Physical Connections for our communities
Spruce-up for Collett’s Corner, Lyttelton	Christchurch City Council is working with the property owner to revitalise the vacant site at the corner of London and Oxford streets in Lyttelton. Work at the site, known as Collett’s Corner, starts in July 2024. The low-cost, light-touch temporary improvements focus on safety and access improvements, such as rebuilding the stairs, adding handrails, and upgrading the path. The overall aim is to provide a nice space for people to use in a way that supports nearby businesses and benefits the community until the land is developed. The Council’s Enliven Places Programme works with property owners to revitalise vacant sites for local communities until they can be developed. Many of the sites were left vacant after the demolition of buildings damaged in the 2010 and 2011 earthquakes.	July 2024	Good Social and Physical Connections for our communities

3.2 Community Funding Summary

3.2.1 Discretionary Response Fund - as at 16 May 2024 the Discretionary Response Fund unallocated balance for 2023/24 is $22,653. During its meeting on Monday 6 May 2024 the Board granted $5,000 to the Lyttelton Community House to help with wages for a Support Service Role; $1,200 was granted to Lyttelton Energy Transition Society towards the cost of establishment and workshops; $2,500 was granted to the Diamond Harbour & Bays Bowling Club to purchase a set of Barefoot Bowls. The Summary of funding granted for Discretionary Response and Youth Development is attached. (Attachment A)

3.2.2 Strengthening Communities Fund – Applications are being assessed and a decision report will go to the Board at their August 2024 meeting.

3.3 Participation in and Contribution to Decision Making

3.3.1 Report back on other Activities contributing to Community Board Plan

· A progress report on the Community Board Plan was provided to the Board at their 6 May 2024 meeting.

3.3.2 Council Engagement and Consultation.

· Board’s Long Term Submission - The Board Chairperson and Deputy Chairperson’s 2 May 2024 presentation on behalf of the Board to the Council’s hearing of submissions on its draft Long Term Plan 2024-34 is recorded at this link.

· Have your say – at the time of writing the report there were not open consultations within Te Pātaka o Rākaihautū Banks Peninsula.

3.3.3 Start Work Notices - Various Start Work Notices have been sent to the Board throughout the month. All Board area and city-wide start work notices can be found at: https://ccc.govt.nz/transport/works.

3.3.4 Planned road works and closures - Planned road works and closures are indicated on the map at the Traffic Updates page at this link. Additionally, a Smartview of nearby road works and closures is available at the following link: https://smartview.ccc.govt.nz/travel/roads.

3.3.5 SmartView - The Council’s SmartView page gives users access to a range of real-time information about the city, including data on how to find local mountain bike tracks and also check that they are open, the number of spaces available in car park buildings, the nearest bus stop and the time of the next arrival, air quality, how to get to places, events, where to see street art, weather updates and the latest airport arrivals and departures.

3.4 Governance Advice

3.4.1 27 Hunters Road & 43 Whero Avenue, Diamond Harbour – FENZ and Te Pā o Rākaihautū Unsolicited Proposals – On 22 April 2024 the Board meet to consider the Part A Report - 27 Hunters Road & 43 Whero Avenue, Diamond Harbour – FENZ and Te Pā o Rākaihautū Unsolicited Proposals. The Board heard from 11 deputations prior to making its recommendations to the Council. The report will be considered by the Council’s 5 June 2024 meeting.

3.4.2 Hui a Hapori Community Open Forum – The Board received Hui a Hapori Community Open Forum Public Forum presentation at its 20 May 2024 Information Session:

· Pest Free Banks Peninsula.

3.4.3 Board Requests – the Board made the following requests at its 6 May 2024 Meeting:

· Requests staff advice on the timing of the re-opening of the Council’s Biodiversity Fund.

· Requests an update on Te Pātaka o Rākaihautū Banks Peninsula Stormwater Management Plan and staff advice on how the Community Board is able to have input into the plan.

· Requests that the Board’s Monitoring Plan be updated to include Jillian Frater in place of Reuben Davidson.

· Receives the information in Te Pātaka o Rākaihautū Banks Peninsula Community Board Area Report - May 2024 Report.

· Requests staff advice regarding the report on the recently held SailGP Debrief with key stakeholders, specifically outlining what went well for the Lyttleton business community and the general community and identifying any areas for improvement.

· Requests staff advice on the comparison of the past 24 months of Customer Service Request tickets specifically relating to the average open ticket time in Te Pātaka o Rākaihautū Banks Peninsula.

· Requests staff advice on how the Community Board can be engaged in the upgrading of the Little River Trail terminus.

· Agreed to request staff advice on the planned repairs to the Britomart Memorial in Akaroa.

· The Board Chairperson agreed to request an update on Tāwhaki National Aerospace Centre based at Kaitorete Spit.

3.4.4 Board Information Sessions/Workshop – the Board received the following briefings during May 2024:

· Akaroa Wastewater Scheme Project Update.

3.4.5 Site Visit – The Board attended a site visit to the Gaiety on Monday 20 May 2024 after its Information Session.

4. Advice Provided to the Community Board Ngā Kupu Tohutohu ka hoatu ki te Poari Hapori

4.1 Water Fowl Pollution – In reply to the Board’s 26 February 2024 Briefing request regarding how the Canadian Geese population could be reduced in Rapaki Bay.

Staff have advised:

Canada geese are not listed as a pest species in Canterbury therefore there is no formalised coordination to reduce numbers across the region. For them to be managed as a pest species they would need to be included in Environment Canterbury’s pest management plan, or a national strategy undertaken. Population control is known to be an issue across New Zealand and in many parts of the world (especially where they are present near airports).

The Council is not mandated to control numbers, yet it does allow hunting on its land and carries out control of nests during the breeding season in an attempt to hold the increase or reduce the overall population across Christchurch. Staff are aware that in other areas of the peninsula control has been caried out by coordinated locals with the support of landowners and communications with police etc.

Any landowner may carry out control (because they are not a protected species) but there needs to be consideration to ensure it doesn’t simply disperse birds to new sites (shooting is a key mechanism driving that outcome), and to ensure non-target indigenous species are not excessively disturbed (which is generally unlawful and counter to Council’s indigenous biodiversity obligations).

The increase noted in Rapaki Bay may be a seasonal fluctuation. Our bird monitoring has shown within Christchurch there’s relatively small resident populations which are added to seasonally by a substantial influx of birds that have bred elsewhere in Canterbury but utilise the city wetlands and harbours from late summer through autumn and winter.

4.2 Banks Peninsula Public Toilets – a memorandum in reply to the Board Board’s 12 December 2022 request: The Board agreed to request a briefing from staff on the availability, condition and the need for additional toilets in Banks Peninsula. (Attachment B).

4.3 Reserve Committees’ Special Conditions Progress Update - A memorandum updating the Board on the Reserve Committees’ Special Conditions (Attachment C).

4.4 Customer Services Request Report - providing an overview of the number of Customer Service Requests that have been received, including the 1 April to 31 April 2024 is attached. (Attachment D).

Snap Send Solve is the smartphone app the Council offers to help make reporting issues easy, and it is still possible to report issues online, by calling Council on 03 941 8999 or visiting one of the Council’s Service Centres.

4.5 Graffiti Reports – The Graffiti Insight and Monthy Reports for April 2024 is attached. (Attachment E and Attachment F).

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Banks Peninsula Discretionary Response Fund Summary - May 2024	24/898430	119
b ⇩	Memorandum: Reserve Committees' Special Conditions Progress - 2 May 2024	24/747206	120
c ⇩	Memorandum: Banks Peninsula Public Toilets - 29 May 2024	24/916754	123
d ⇩	Customer Service Requests - April 2024	24/816828	130
e ⇩	Graffiti Insights Report Banks Peninsula - April 2023	24/794340	131
f ⇩	Graffiti Report - Aporil 2024	24/847370	133

Signatories Ngā Kaiwaitohu

Authors

Liz Beaven - Community Board Advisor

Steffi Brightwell - Community Development Advisor

Linda Burkes - Banks Peninsula Governance Advisor

Jane Harrison - Community Development Advisor

Adrianna Hess - Support Officer

Dane Moir - Community Development Advisor

Andrea Wild - Community Development Advisor

Approved By

Penelope Goldstone - Manager Community Governance, Banks Peninsula

Matthew McLintock - Manager Community Governance Team

John Filsell - Head of Community Support and Partnerships

Name	Subject
Akaroa Museum Advisory Committee Unconfirmed Meeting Minutes	15 May 2024
Akaroa Museum Advisory Committee Meeting Minute Attachments	15 May 2024
Akaroa Museum Advisory Committee Workshop Notes	15 May 2024
Akaroa Museum Advisory Committee Workshop Minute Attachments	15 May 2024

ITEM NO.	GENERAL SUBJECT OF EACH MATTER TO BE CONSIDERED	SECTION	SUBCLAUSE AND REASON UNDER THE ACT	PLAIN ENGLISH REASON	WHEN REPORTS CAN BE REVIEWED FOR POTENTIAL RELEASE
20.	Public Excluded Te Pātaka o Rākaihautū Banks Peninsula Community Board Minutes - 6 May 2024			Refer to the previous public excluded reason in the agendas for these meetings.

8. Akaroa Museum Advisory Committee Meeting Minutes
Reference Te Tohutoro:	24/850128
Responsible Officer(s) Te Pou Matua:	Linda Burkes, Banks Peninsula Governance Advisor
Accountable ELT Member Pouwhakarae:	Andrew Rutledge, Acting General Manager Citizens and Community

9. Correspondence - Akaroa Wastewater Project
Reference Te Tohutoro:	24/773974
Responsible Officer(s) Te Pou Matua:	Liz Beaven, Community Board Adviser
Accountable ELT Member Pouwhakarae:	Andrew Rutledge, Acting General Manager Citizens and Community

16. 2024 Community Boards' Conference - Board Members Attendance
Reference Te Tohutoro:	24/783168
Responsible Officer(s) Te Pou Matua:	Liz Beaven, Community Board Advisor
Accountable ELT Member Pouwhakarae:	Andrew Rutledge, Acting General Manager Citizens and Community