Agenda of Waipuna Halswell-Hornby-Riccarton Community Board

Waipuna Halswell-Hornby-Riccarton Community Board

09 November 2023

Unconfirmed

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Waipuna

Halswell-Hornby-Riccarton Community Board

Open Minutes

Date: Thursday 12 October 2023

Time: 4.30 pm

Venue: Horoeka Room, Rārākau: Riccarton Centre,
199 Clarence Street, Christchurch

Present

Chairperson

Deputy Chairperson

Members

Helen Broughton

Marie Pollisco

Sarah Brunton

Henk Buunk

Tyla Harrison-Hunt

Andrei Moore (via audio/visual link)

Debbie Mora

Mark Peters

Jessica Garrett

Manager Community Governance, Halswell Hornby Riccarton

941 6289

Jessica.Garrett@ccc.govt.nz

www.ccc.govt.nz

Part A Matters Requiring a Council Decision

Part B Reports for Information

Part C Decisions Under Delegation

Karakia Tīmatanga

The agenda was dealt with in the following order.

1. Apologies Ngā Whakapāha

Part C

There were no apologies.

2. Declarations of Interest Ngā Whakapuaki Aronga

Part B

Marie Pollisco declared an interest in Item 10 – Halswell Local Play Spaces - Landscape Plans Approval and took no part in the Board’s discussion or voting on that item.

Debbie Mora declared and interest in Item 11 - Halswell Twilight Market funding application and took no part in the Board’s discussion or voting on that application.

3. Confirmation of Previous Minutes Te Whakaāe o te hui o mua

Part C

Community Board Resolved HHRB/2023/00098

That the open and public excluded minutes of the Waipuna Halswell-Hornby-Riccarton Community Board meeting held on Thursday, 14 September 2023 be confirmed.

Mark Peters/Sarah Brunton Carried

4. Public Forum Te Huinga Whānui

Part B

4.1

Former Addington saleyards site

Claire Mulcock, Deans Avenue Precinct Society Incorporated Secretary, addressed the Board regarding the former Addington saleyards site (25 Deans Avenue).

Ms Mulcock outlined that there have been issues over many years with the vacant site. The area is overgrown in parts, is occupied by squatters, some with dogs and subject to dumping of rubbish. She noted that there is a resource consent for redevelopment of the area.

The Deans Avenue Precinct Society Incorporated is concerned that the area is intimidating for local residents and considers there has been a lack of coordination between parties interested in the maintenance of the area and is seeking the Board’s support for formation of a liaison group to improve communication and coordination and develop a workable way forward.

After questions from members, the Chairperson thanked Ms Mulcock for her presentation.

Part B

That the Waipuna Halswell-Hornby-Riccarton Community Board:

1. Refers the issues raised about the Deans Avenue Precinct Society’s presentation on the former Addington Saleyards site (25 Deans Avenue) to staff for investigation and to provide advice on the possible participation of the Council in a liaison group for the former Addington saleyards site.

Attachments

a Presentation - Deans Avenue Precinct Society Incorporated

4.2

Selwyn District traffic

David Hawke, Halswell Residents’ Association Secretary, and John Bennett, Halswell Residents’ Association Chairperson, addressed the Board regarding traffic travelling from the Selwyn District through to Christchurch City via Whincops Road.

The Association considers the volume of traffic travelling from the Selwyn District on suburban streets is unacceptable. They asked that the Board Chairperson meet with the Chairperson of the Waihoro Spreydon-Cashmere-Heathcote Community Board to discuss the issue and consider any ways of addressing this.

After questions from members, the Chairperson thanked Mr Hawke and Mr Bennett for their presentation.

4.3 Denton Park trees

Tufulasi Taleni, local resident, addressed the Board on behalf of himself and other Kathleen Crescent residents.

Mr Taleni described the effects that the Cedar trees on Denton Park have on neighbouring properties on Kathleen Crescent and tabled correspondence outlining the effects. These include shading, fear of falling branches in high winds, pine needle residue and pollen. He considers the effects are unacceptable and requests that the Cedar trees be removed from Denton Park.

After questions from members, the Chairperson thanked Mr Taleni for his presentation.

Attachments

a Presentation correspondence - Tufulasi Taleni

5. Deputations by Appointment Ngā Huinga Whakaritenga

5.1 Wigram/Hayton Road Intersection Improvements

Wayne Keen, local resident, spoke to the Board in support of the recommendation in the Wigram/Hayton Roads Intersection improvements report.

Mr Keen indicated his support for the recommended improvements to the Wigram/Hayton Roads intersection and congratulated staff for the work on this. Mr Keen considers that following the upgrade to the intersection, as the underpass is sufficiently high to allow for its use by many types of vehicles, Wigram Road should become the main entrance for Ngā Puna Wai rather than Augustine Drive.

After questions from members, the Chairperson thanked Mr Keen for his presentation.

Item 8 of these minutes refers to the Board’s decision on the matter.

5.2 Wigram/Hayton Road Intersection Improvements

David Hawke, Halswell Residents’ Association Secretary, and John Bennett, Halswell Residents’ Association Chairperson, spoke to the Board in support of the recommendations in the Wigram/Hayton Roads Intersection improvements report.

The Association is in support of the upgrade proposal which it considers to be a better option than a roundabout. Staff were thanked for coming to the Association for its views at an early stage. The Association considers that following the improvements Wigram Road should be regarded as the preferred entry to Ngā Puna Wai.

After questions from members, the Chairperson thanked Mr Hawke and Mr Bennett for their presentation.

Item 8 of these minutes refers to the Board’s decision on the matter.

5.3 Wigram/Hayton Road Intersection Improvements

Don Babe, Spokes Canterbury Chairperson, spoke to the Board in support of the recommendation in the Wigram/Hayton Roads Intersection improvements report.

Mr Babe indicated that he considers the intersection design is good, incorporating safety measures to slow traffic and creating better access for cyclists to the major cycle route.

After questions from members, the Chairperson thanked Mr Babe for his presentation.

Item 8 of these minutes refers to the Board’s decision on the matter.

Attachments

a Presentation photos - Don Babe, Spokes Canterbury

8. Wigram/Hayton Roads Intersection Improvement
	Community Board Comment Staff in attendance spoke to the report. The Board took into consideration the deputations made from Wayne Keen, Halswell Residents’ Association and Spokes Canterbury (Refer Items 5.1, 5.2 and 5.3 of these minutes).
	Officer Recommendations Ngā Tūtohu That the Waipuna Halswell-Hornby-Riccarton Community Board approves: 3. All kerb alignments, road surface treatments, lane changes, raised safety platforms (at the Wigram Road / Hayton Road intersection and across Nga Puna Wai Access Road adjacent to the proposed pedestrian / cyclist crossing point), coloured pavement surfacing and road markings as detailed on plan TP359001, dated 21/09/2023 and attached to this report as Attachment A. 4. That in accordance with Section 2.4 of the Land Transport Rule: Road User Rule 2004 that cycles be exempt from being required to turn left, when in the left turn lane on the Wigram Road northeastern approach at its intersection with Nga Puna Wai Access Road as detailed on plan TP359001, dated 21/09/2023 and attached to this report as Attachment A. 5. That in accordance with Section 8.2 of the Land Transport Rule: Traffic Control Devices 2004, a Pedestrian / Cyclist Crossing be established on Nga Puna Wai Access Road at a distance of 80 metres southeast of its intersection with Wigram Road as detailed on plan TP359001, dated 21/09/2023 and attached to this report as Attachment A. 6. That in accordance with Section 4 of the Land Transport Rule: Traffic Control Devices 2004, the northwest bound traffic on Nga Puna Wai Access Road be controlled by a STOP Control at the pedestrian / cyclist crossing point located at a distance of 80 metres southeast of its intersection with Wigram Road as detailed on plan TP359001, dated 21/09/2023 and attached to this report as Attachment A. 7. That in accordance with Section 4 of the Land Transport Rule: Traffic Control Devices 2004, the southeast bound traffic on Nga Puna Wai Access Road be controlled by a STOP Control at the pedestrian / cyclist crossing point located at a distance of 80 metres southeast of its intersection with Wigram Road as detailed on plan TP359001, dated 21/09/2023 and attached to this report as Attachment A. 8. That the Give Way control on Hayton Road at its intersection with Wigram Road be revoked. 9. Pursuant to Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017, that the stopping of vehicles be prohibited at all times: a. On the northwestern side of Wigram Road, commencing at its intersection with Hayton Road and extending in south westerly direction for a distance of 105 metres as detailed on plan TP359001, dated 21/09/2023 and attached to this report as Attachment A. b. On the southeastern side of Wigram Road, commencing at its intersection with Nga Puna Wai Access Road and extending in a south westerly direction for a distance of 109 metres as detailed on plan TP359001, dated 21/09/2023 and attached to this report as Attachment A. c. On the northwestern side of Wigram Road, commencing at its intersection with Hayton Road and extending in a northeasterly direction for a distance of 35 metres as detailed on plan TP359001, dated 21/09/2023 and attached to this report as Attachment A. d. On the southeastern side of Wigram Road commencing at its intersection with Nga Puna Wai Access Road and extending in a north easterly direction for a distance of 50 metres as detailed on plan TP359001, dated 21/09/2023 and attached to this report as Attachment A. e. On the southwestern side of Hayton Road, commencing at its intersection with Wigram Road and extending in a north westerly direction for a distance of 46 metres as detailed on plan TP359001, dated 21/09/2023 and attached to this report as Attachment A. f. On the northeastern side of Hayton Road, commencing at its intersection with Wigram Road and extending in a north westerly direction for a distance of 44 metres as detailed on plan TP359001, dated 21/09/2023 and attached to this report as Attachment A. 10. That the pathway on the southeastern side of Wigram Road commencing at its intersection with Nga Puna Wai Access Road and extending in a north easterly direction for a distance of 50 metres, as detailed on plan TP359001, dated 21/09/2023 and attached to this report as Attachment A, be resolved as a bi-directional shared pedestrian / cycle pathway in accordance with Clause 21(1)(a) of the Christchurch City Council Traffic and Parking Bylaw 2017. 11. That the pathway on the southeastern side of Wigram Road commencing at its intersection with Nga Puna Wai Access Road and extending in a south-westerly direction for a distance of 11 metres, as detailed on plan TP359001, dated 21/09/2023 and attached to this report as Attachment A, be resolved as a bi-directional shared pedestrian / cycle pathway in accordance with Clause 21(1)(a) of the Christchurch City Council Traffic and Parking Bylaw 2017. 12. That the pathway on the northwestern side of Wigram Road commencing at its intersection with Hayton Road and extending in a south westerly direction for a distance of 238 metres, as detailed on plan TP359001, dated 21/09/2023 and attached to this report as Attachment A, be resolved as a bi-directional shared pedestrian / cycle pathway in accordance with Clause 21(1)(a) of the Christchurch City Council Traffic and Parking Bylaw 2017. 13. That the pathway on the northwestern side of Wigram Road commencing at its intersection with Hayton Road and extending in a northeasterly direction for a distance of 35 metres, as detailed on plan TP359001, dated 21/09/2023 and attached to this report as Attachment A, be resolved as a bi-directional shared pedestrian / cycle pathway in accordance with Clause 21(1)(a) of the Christchurch City Council Traffic and Parking Bylaw 2017. 14. That the pathway on the southwestern side of Hayton Road commencing at its intersection with Wigram Road and extending in a north-westerly direction for a distance of 46 metres, as detailed on plan TP359001, dated 21/09/2023 and attached to this report as Attachment A, be resolved as a bi-directional shared pedestrian / cycle pathway in accordance with Clause 21(1)(a) of the Christchurch City Council Traffic and Parking Bylaw 2017. 15. That the pathway on the northeastern side of Hayton Road commencing at its intersection with Wigram Road and extending in a north westerly direction of for a distance of 27 metres, as detailed on plan TP359001, dated 21/09/2023 and attached to this report as Attachment A, be resolved as a southeast bound bi-directional shared pedestrian / cycle pathway in accordance with Clause 21(1)(a) of the Christchurch City Council Traffic and Parking Bylaw 2017. 16. That right turn movements from the Wigram Road southwest approach into Nga Puna Wai Access Road be prohibited in accordance with Clause 17(1) (a) of the Christchurch City Council Traffic and Parking Bylaw 2017. This restriction is to apply every day from 11:00pm to 6:00am. 17. That left turn movements from the Wigram Road northeast approach into Nga Puna Wai Access Road be prohibited in accordance with Clause 17(1) (a) of the Christchurch City Council Traffic and Parking Bylaw 2017. This restriction is to apply every day from 11:00pm to 6:00am. 18. That through movements from the Hayton Road northwest approach into Nga Puna Wai Access Road be prohibited in accordance with Clause 17(1) (a) of the Christchurch City Council Traffic and Parking Bylaw 2017. This restriction is to apply every day from 11:00pm to 6:00am. 19. Revoke any previous resolutions pertaining to traffic controls made pursuant to any bylaw to the extent that they are in conflict with the traffic controls described above. 20. Approve that these resolutions take effect when parking signage and/or road markings that evidence the restrictions described in the staff report are in place.
	Board Consideration The officer recommendations without change was moved by Mark Peters and seconded by Helen Broughton.
	Andrei Moore moved by way of amendment the staff recommendations excluding reference to a raised safety platform in 3. Andrei Moore/Debbie Mora Lost
	The amendment was seconded by Debbie Mora and on being put to the meeting was declared lost.
	The division was declared lost* by 3 votes to 5 votes the voting being as follows:* *For:* Sarah Brunton, Andrei Moore and Debbie Mora *Against:* Helen Broughton, Marie Pollisco, Henk Buunk, Tyla Harrison-Hunt and Mark Peters
	The amendment having been lost the substantive motion was put to the meeting.
	Community Board Resolved HHRB/2023/00099 (Officer recommendations accepted) Part C That the Waipuna Halswell-Hornby-Riccarton Community Board approves: 3. All kerb alignments, road surface treatments, lane changes, raised safety platforms (at the Wigram Road / Hayton Road intersection and across Nga Puna Wai Access Road adjacent to the proposed pedestrian / cyclist crossing point), coloured pavement surfacing and road markings as detailed on plan TP359001, dated 21/09/2023 and attached to the report on the meeting agenda as Attachment A. 4. That in accordance with Section 2.4 of the Land Transport Rule: Road User Rule 2004 that cycles be exempt from being required to turn left, when in the left turn lane on the Wigram Road northeastern approach at its intersection with Nga Puna Wai Access Road as detailed on plan TP359001, dated 21/09/2023 and attached to the report on the meeting agenda as Attachment A. 5. That in accordance with Section 8.2 of the Land Transport Rule: Traffic Control Devices 2004, a Pedestrian / Cyclist Crossing be established on Nga Puna Wai Access Road at a distance of 80 metres southeast of its intersection with Wigram Road as detailed on plan TP359001, dated 21/09/2023 and attached to the report on the meeting agenda as Attachment A. 6. That in accordance with Section 4 of the Land Transport Rule: Traffic Control Devices 2004, the northwest bound traffic on Nga Puna Wai Access Road be controlled by a STOP Control at the pedestrian / cyclist crossing point located at a distance of 80 metres southeast of its intersection with Wigram Road as detailed on plan TP359001, dated 21/09/2023 and attached to the report on the meeting agenda as Attachment A. 7. That in accordance with Section 4 of the Land Transport Rule: Traffic Control Devices 2004, the southeast bound traffic on Nga Puna Wai Access Road be controlled by a STOP Control at the pedestrian / cyclist crossing point located at a distance of 80 metres southeast of its intersection with Wigram Road as detailed on plan TP359001, dated 21/09/2023 and attached to the report on the meeting agenda as Attachment A. 8. That the Give Way control on Hayton Road at its intersection with Wigram Road be revoked. 9. Pursuant to Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017, that the stopping of vehicles be prohibited at all times: a. On the northwestern side of Wigram Road, commencing at its intersection with Hayton Road and extending in south westerly direction for a distance of 105 metres as detailed on plan TP359001, dated 21/09/2023 and attached to the report on the meeting agenda as Attachment A. b. On the southeastern side of Wigram Road, commencing at its intersection with Nga Puna Wai Access Road and extending in a south westerly direction for a distance of 109 metres as detailed on plan TP359001, dated 21/09/2023 and attached to the report on the meeting agenda as Attachment A. c. On the northwestern side of Wigram Road, commencing at its intersection with Hayton Road and extending in a northeasterly direction for a distance of 35 metres as detailed on plan TP359001, dated 21/09/2023 and attached to the report on the meeting agenda as Attachment A. d. On the southeastern side of Wigram Road commencing at its intersection with Nga Puna Wai Access Road and extending in a north easterly direction for a distance of 50 metres as detailed on plan TP359001, dated 21/09/2023 and attached to the report on the meeting agenda as Attachment A. e. On the southwestern side of Hayton Road, commencing at its intersection with Wigram Road and extending in a north westerly direction for a distance of 46 metres as detailed on plan TP359001, dated 21/09/2023 and attached to the report on the meeting agenda as Attachment A. f. On the northeastern side of Hayton Road, commencing at its intersection with Wigram Road and extending in a north westerly direction for a distance of 44 metres as detailed on plan TP359001, dated 21/09/2023 and attached to the report on the meeting agenda as Attachment A. 10. That the pathway on the southeastern side of Wigram Road commencing at its intersection with Nga Puna Wai Access Road and extending in a north easterly direction for a distance of 50 metres, as detailed on plan TP359001, dated 21/09/2023 and attached to the report on the meeting agenda as Attachment A, be resolved as a bi-directional shared pedestrian / cycle pathway in accordance with Clause 21(1)(a) of the Christchurch City Council Traffic and Parking Bylaw 2017. 11. That the pathway on the southeastern side of Wigram Road commencing at its intersection with Nga Puna Wai Access Road and extending in a south-westerly direction for a distance of 11 metres, as detailed on plan TP359001, dated 21/09/2023 and attached to the report on the meeting agenda as Attachment A, be resolved as a bi-directional shared pedestrian / cycle pathway in accordance with Clause 21(1)(a) of the Christchurch City Council Traffic and Parking Bylaw 2017. 12. That the pathway on the northwestern side of Wigram Road commencing at its intersection with Hayton Road and extending in a south westerly direction for a distance of 238 metres, as detailed on plan TP359001, dated 21/09/2023 and attached to the report on the meeting agenda as Attachment A, be resolved as a bi-directional shared pedestrian / cycle pathway in accordance with Clause 21(1)(a) of the Christchurch City Council Traffic and Parking Bylaw 2017. 13. That the pathway on the northwestern side of Wigram Road commencing at its intersection with Hayton Road and extending in a northeasterly direction for a distance of 35 metres, as detailed on plan TP359001, dated 21/09/2023 and attached to the report on the meeting agenda as Attachment A, be resolved as a bi-directional shared pedestrian / cycle pathway in accordance with Clause 21(1)(a) of the Christchurch City Council Traffic and Parking Bylaw 2017. 14. That the pathway on the southwestern side of Hayton Road commencing at its intersection with Wigram Road and extending in a north-westerly direction for a distance of 46 metres, as detailed on plan TP359001, dated 21/09/2023 and attached to the report on the meeting agenda as Attachment A, be resolved as a bi-directional shared pedestrian / cycle pathway in accordance with Clause 21(1)(a) of the Christchurch City Council Traffic and Parking Bylaw 2017. 15. That the pathway on the northeastern side of Hayton Road commencing at its intersection with Wigram Road and extending in a north westerly direction of for a distance of 27 metres, as detailed on plan TP359001, dated 21/09/2023 and attached to the report on the meeting agenda as Attachment A, be resolved as a southeast bound bi-directional shared pedestrian / cycle pathway in accordance with Clause 21(1)(a) of the Christchurch City Council Traffic and Parking Bylaw 2017. 16. That right turn movements from the Wigram Road southwest approach into Nga Puna Wai Access Road be prohibited in accordance with Clause 17(1) (a) of the Christchurch City Council Traffic and Parking Bylaw 2017. This restriction is to apply every day from 11:00pm to 6:00am. 17. That left turn movements from the Wigram Road northeast approach into Nga Puna Wai Access Road be prohibited in accordance with Clause 17(1) (a) of the Christchurch City Council Traffic and Parking Bylaw 2017. This restriction is to apply every day from 11:00pm to 6:00am. 18. That through movements from the Hayton Road northwest approach into Nga Puna Wai Access Road be prohibited in accordance with Clause 17(1) (a) of the Christchurch City Council Traffic and Parking Bylaw 2017. This restriction is to apply every day from 11:00pm to 6:00am. 19. That any previous resolutions pertaining to traffic controls made pursuant to any bylaw to the extent that they are in conflict with the traffic controls described above be revoked. 20. That these resolutions take effect when parking signage and/or road markings that evidence the restrictions described in the staff report are in place. Mark Peters/Helen Broughton Carried
	Debbie Mora abstained from voting.

Officer Recommendations Ngā Tūtohu

That the Waipuna Halswell-Hornby-Riccarton Community Board recommends that the Council relying on its powers under the Christchurch City Council Traffic and Parking Bylaw 2017, the Land Transport Rule: Traffic Control Devices 2004 and Part 21 of the Local Government Act 1974, approves:

1. That in accordance with Sections 6 and 10.5 of the Land Transport Rule: Traffic Control Devices 2004, all road user movements at the Wigram Road / Hayton Road / Nga Puna Wai Access Road intersection be controlled by Traffic Signals.

2. Pursuant to Clause 18 of the Christchurch City Council Traffic and Parking Bylaw 2017:

a. That a Special Vehicle Lane for use by northeast bound cycles only be installed on the northwestern side of Wigram Road, commencing at its intersection with Hayton Road and extending in a south westerly direction for a distance of 105 metres as detailed on plan TP359001, dated 21/09/2023 and attached to this report as Attachment A.

b. That a Special Vehicle Lane for use by southwest bound cycles only be installed on the southeastern side of Wigram Road, commencing at its intersection with Nga Puna Wai Access Road and extending in a south westerly direction for a distance of 109 metres as detailed on plan TP359001, dated 21/09/2023 and attached to this report as Attachment A.

c. That a Special Vehicle Lane for use by northwest bound cycles only be installed along the southwestern side of Hayton Road, commencing at its intersection with Wigram Road and extending in a north westerly direction for a distance of 51 metres as detailed on plan TP359001, dated 21/09/2023 and attached to this report as Attachment A.

d. That a Special Vehicle Lane for use by southeast bound cycles only be installed along the northeastern side of Hayton Road, commencing at its intersection with Wigram Road and extending in a north westerly direction for a distance of 44 metres as detailed on plan TP359001, dated 21/09/2023 and attached to this report as Attachment A.

Community Board Decided HHRB/2023/00100 (Officer recommendations accepted)

Part A

2. Pursuant to Clause 18 of the Christchurch City Council Traffic and Parking Bylaw 2017:

Mark Peters/Marie Pollisco Carried

The meeting adjourned at 6.24pm and reconvened at 6.29pm.

6. Presentation of Petitions Ngā Pākikitanga

Part B

There was no presentation of petitions.

7. Notice of Motion - Denton Park trees

Community Board Resolved HHRB/2023/00101

Part C

That the Waipuna Halswell-Hornby-Riccarton Community Board:

1. Advocate to Council for a project to be included in the 2024 to 2034 Long Term Plan to progressively remove the Cedar Trees along the western boundary of Denton Park neighbouring the Kathleen Crescent properties and replace with 2 new trees per removed tree as per the Council’s Tree Policy, in years 2024/25, 2025/26, 2026/27, and in conjunction with the Urban Forest Plan tree planting programme.

Mark Peters/Sarah Brunton Carried

9. Proposed Road Names - 80 Awatea Road and 38 Mary Carpenter Ave

Community Board Resolved HHRB/2023/00102 (Officer recommendations accepted without change)

Part C

That the Waipuna Halswell-Hornby-Riccarton Community Board:

1. Approves the following new road name for 80 Awatea Road (RMA/2021/4105):

a. Road 1 - Samantha Lawry Road

2. Approves the following new road name for 38 Mary Carpenter Avenue (RMA/2022/3967):

a. Road 1 - Hunia Place

Debbie Mora/Mark Peters Carried

11. Kittyhawk Avenue - Proposed No Stopping Restrictions

Community Board Resolved HHRB/2023/00103 (Officer recommendations accepted without change)

Part C

That the Waipuna Halswell-Hornby-Riccarton Community Board:

1. Approves, pursuant to Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017, and as shown on Attachment A to the report on the meeting agenda. (Plan TG144381 Issue 1, dated 21/9/2023) that the stopping of vehicles be prohibited at any time on the north western side of Kittyhawk Avenue commencing at a point 74 metres south west of its intersection with Skyhawk Road and extending in a south westerly direction for a distance of 42 metres.

2. Approves, pursuant to Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017, and as shown on Attachment A to the report on the meeting agenda (Plan TG144381 Issue 1, dated 21/9/2023) that the stopping of vehicles be prohibited at any time on the north western side of Kittyhawk Avenue commencing at a point 165 metres south west of its intersection with Skyhawk Road and extending in a south westerly direction for a distance of 44 metres.

3. Revokes any previous resolutions pertaining to traffic controls made pursuant to any bylaw to the extent that they are in conflict with the traffic controls described in 1. and 2.

4. Approves that these resolutions take effect when parking signage and/or road marking that evidence the restrictions described in 1., 2. and 3.are in place (or removed in the case of revocations).

Andrei Moore/Sarah Brunton Carried

Suspension of Standing Orders

Community Board Resolved HHRB/2023/00104

That Standing Orders be temporarily suspended to enable debate to proceed freely regarding Item 10 on the agenda.

Helen Broughton/Mark Peters Carried

Resumption of Standing Orders

Community Board Resolved HHRB/2023/00105

That the Standing Orders set aside above, be resumed.

Helen Broughton/Mark Peters Carried

10. Halswell Local Play Spaces - Landscape Plans Approval
	Marie Pollisco declared an interest in this item and took no part in the discussion or voting.
	Community Board Comment Staff spoke to the accompanying report. The Board noted that some considerable time had passed since consultation on this proposal.
	Officer Recommendations Ngā Tūtohu That the Waipuna Halswell-Hornby-Riccarton Community Board: 1. Approves the landscape plan for Westbrooke Park as per attachment A – LP392001 to the report on the meeting agenda. 2. Approves the landscape plan for Shamrock Reserve as per attachment B – LP391801 to the report on the meeting agenda. 3. Approves the landscape plan for Wales Reserve as per attachment C – LP391901 to the report on the meeting agenda. 4. Approves the landscape plan for Ridder Reserve as per attachment D – LP392101 to the report on the meeting agenda.
	Community Board Resolved HHRB/2023/00106 Part C That the Waipuna Halswell-Hornby-Riccarton Community Board lay the report on the table until the next Community Board meeting to allow time for discussion with affected residents. Andrei Moore/Tyla Harrison-Hunt Carried

Marie Pollisco left the meeting at 7.19pm.

Andrei Moore left the meeting at 7.22pm.

12. Halswell-Hornby-Riccarton Discretionary Response Fund 2023-24 Applications
	Debbie Mora declared an interest in part of this item being the Halswell Twilight Market funding application and took no part in the discussion or voting on this.
	Community Board Resolved HHRB/2023/00107 (Officer recommendations accepted without change) Part C That the Waipuna Halswell-Hornby-Riccarton Community Board: 1. Approves a grant of $8,000 from its 2023-24 Discretionary Response Fund to Halswell Community Church towards the Youth Development Worker wages and Family Fun Day event expenses. 2. Approves a grant of $3,250 from its 2023-24 Discretionary Response Fund to Halswell Toy Library Incorporated towards Librarian wages. 3. Approves a grant of $3,200 from its 2023-24 Discretionary Response Fund to Holmes Park Scout Group towards Scout Den maintenance. 5. Approves a grant of $1,650 from its 2023-24 Discretionary Response Fund to St Christopher's Anglican Church – Avonhead towards the Community Christmas Carols. Helen Broughton/Mark Peters Carried
	Community Board Resolved HHRB/2023/00108 (Officer recommendation accepted without change) That the Waipuna Halswell-Hornby-Riccarton Community Board: 4. Approves a grant of $2,000 from its 2023-24 Discretionary Response Fund to South West Ministries Trust trading as Living Waters Christian Centre towards the Halswell Twilight Market. Mark Peters/Helen Broughton Carried

13. Waipuna Halswell-Hornby-Riccarton Community Board Area Report - October 2023

Community Board Resolved HHRB/2023/00109 (Officer recommendation accepted without change)

Part B

That the Waipuna Halswell-Hornby-Riccarton Community Board:

1. Receives the Waipuna Halswell-Hornby-Riccarton Community Board Area Report for October 2023.

Tyla Harrison-Hunt/Sarah Brunton Carried

Marie Pollisco rejoined the meeting via audio/visual link at 7.45pm.

14. Elected Members’ Information Exchange Te Whakawhiti Whakaaro o Te Kāhui Amorangi

Part B

Members exchanged information on the following topics:

· The Chairperson’s efforts with regard to the preparation and presentation of the Board’s submissions on Plan Chage 13 and 14 were acknowledged.

· There are ongoing concerns about street maintenance in Riccarton. It was noted that audits of street sweeping and clearing are to be undertaken.

· There is concern about driver behaviour in Riccarton particularly with regard to pedestrian refuges being driven over on Middleton Road.

· The cycleway crossing on Hei Hei Road and Buchanans Road is currently automated and can create restrictions for motor vehicles even when cyclists are not crossing. It was suggested it would be better if this was changed to require cyclists to press a button to cross.

· It was noted that the Councillor for Riccarton had recently visited Songpa-gu, South Korea, as part of the Mayor’s delegation and had viewed waste processing and recycling.

· The work of the local Ward Councillor in promoting the Riccarton Collective was acknowledged.

· It was noted that a new system is being introduced for members to request information.

· It was noted that early development of the Draft Long Term Plan 2023-2033 is underway.

· The renewal of footpaths in Kyle and Denton Parks and the change to the traffic lights sequence at the Shands and Amyes Roads intersection have been well received by Hornby residents.

Attachments

a Elected Members' Exchange photos - Middleton Road and Riccarton street maintenance

Karakia Whakamutunga

Meeting concluded at 7.49pm.

CONFIRMED THIS 9TH DAY OF NOVEMBER 2023

Helen Broughton

Chairperson

Waipuna Halswell-Hornby-Riccarton Community Board

09 November 2023

7. Halswell Local Play Spaces - Landscape Plans Approval
Reference Te Tohutoro:	23/1769388
Report of Te Pou Matua:	Courtney Reid, Parks Recreation Planner Jo Grigg, Parks Project Manager
General Manager Pouwhakarae:	Mary Richardson, General Manager Citizens & Community (Mary.Richardson@ccc.govt.nz)

1. Secretarial Note

1.1 The Board considered this Halswell Local Play Spaces - Landscape Plans Approval report at its meeting on 12 October 2023. At that meeting the Board decided to lay the report on the table until the next Community Board meeting to allow time for discussion with affected residents.

1.2 Following a meeting between a representative of local residents and staff amended landscape plans to incorporate retention of a swing set in Shamrock Reserve and renewal of the swing set and inclusion of an additional path in Ridder Reserve have been prepared to address residents’ concerns. The amended landscape plan for Shamrock Reserve is attached as Attachment F and the amended landscape plan for Ridder Reserve is attached as Attachment G.

1.3 The proposed changes will not require a change in the project budget.

2. Purpose of the Report Te Pūtake Pūrongo

2.1 The purpose of this report is for the Waipuna Halswell-Hornby-Riccarton Community Board to consider approval of the landscape plans for Westbrooke Park, Shamrock Reserve, Wales Reserve and Ridder Reserve as shown in (Attachments A, B, C & D).

2.2 The proposed landscape plans provide a variety of play spaces suited to the needs of the local community and ensure we have a network of affordable play spaces in the future. All play equipment will meet the current NZS 5828:2015 Playground Equipment and Surfacing Standards.

2.3 The decisions in the report are of medium significance in relation to the Christchurch City Council’s Significance and Engagement Policy. The level of significance was determined by consideration of the criteria set out in the Council’s Significance and Engagement Matrix. The medium rating was concluded due to the proposed change to play access in the community and the impacts on social, economic, and environmental wellbeing of the community.

2.4 The level of community engagement and consultation outlined in this report is appropriate for the medium assessment.

2.5 If the landscape plans are approved by the Community Board, we will be aiming for works to begin in March 2024. The construction timeframe for the proposed works is approximately 12 weeks.

3. Officer Recommendations Ngā Tūtohu

That the Waipuna Halswell-Hornby-Riccarton Community Board:

1. Approves the landscape plan for Westbrooke Park as per attachment A – LP392001 to the report on the meeting agenda.

2. Approves the landscape plan for Shamrock Reserve as per attachment B – LP391801 to the report on the meeting agenda.

3. Approves the landscape plan for Wales Reserve as per attachment C – LP391901 to the report on the meeting agenda.

4. Approves the landscape plan for Ridder Reserve as per attachment D – LP392101 to the report on the meeting agenda.

4. Reason for Report Recommendations Ngā Take mō te Whakatau

4.1 The play equipment at Westbrooke Park, Shamrock Reserve, Wales Reserve, and Ridder Reserve are nearing the end of their useful life and funding has been allocated in the 2021 – 2031 Long Term Plan for their renewal.

4.2 The funding for this project provides almost enough to complete a very simple renewal at each park. One or more items of equipment would need to be removed and the size of the playgrounds reduced to fit within available budget. The opportunity for this project was to consider the play network over the four parks to ensure variety, but also focus funding towards one or two spaces to create a play space more suited to the community.

4.3 The community will still have suitable access to play if provision is focused on two parks instead of four. We generally aim for most residents to have access to a play space within 500m of their home. Mapping shows that this area of Halswell has an over-provision of play spaces.

4.4 A wide range of play value and developmental benefits for the community are achieved with the mix of play equipment proposed. The proposed play equipment will be compliant with the New Zealand Playground Standards (NZS 5828:2015).

5. Alternative Options Considered Ētahi atu Kōwhiringa

5.1 The Community Board does not approve the landscape plans for the four reserves and requests staff to consider alternative designs and consult with the community.

5.1.1 Option advantages

· The community would have the opportunity to consider alternative landscape designs.

5.1.2 Option disadvantages

· The recommended option presented to the Community Board provides an improved play network, including more variety of play within walking distance of resident’s homes. If the desire is to see more traditional play spaces with built structures, the variety of play would be diminished.

· Considering alternative designs would have an impact on the existing budget, as any new playground design costs would need to come from the existing playground renewal budget. It is likely that items of play and the size of the playgrounds would need to be reduced to fit the budget.

· There would be a delay in construction timeframes as Parks staff would need to re-consult with the community.

5.2 The Community Board could choose to not approve the landscape plans with the option to do nothing.

5.2.1 Option Advantages

· This would provide the Council with a saving in capital and operational expenditure.

5.2.2 Option Disadvantages

· The play equipment would be removed from both Shamrock Reserve and Wales Reserve as it has reached the end of its useful life leaving no play provision in these parks. The equipment at Westbrooke Park and Ridder Reserve could remain for a few years however would need to be removed once it reaches the end of its life span. The closest alternative playgrounds are Fern Reserve, Scott Park, and Westlake Reserve.

6. Detail Te Whakamahuki

6.1 This project considers four local parks in Halswell – Ridder Reserve (24 Ridder Place), Westbrooke Park (18 Birdling Place), Wales Reserve (104 Wales Street), and Shamrock Reserve (2 Shamrock Place). Please refer to Attachment E to see the location of each reserve and the distance between each space.

6.2 The funding for this project provides enough to complete a very simple renewal at each park. The opportunity for this project was to consider the play network over the four parks to ensure variety, but also focus funding towards one or two spaces to create a play space more suited to the community.

6.3 Parks play spaces do not necessarily need to be built play structures such as forts, see-saws, and swings. They can include open space, nature play, tracks to ride bikes, spaces for games such as four square and hopscotch, and planting trees that will grow and be suitable for climbing.

6.4 Due to the noise requirements of the District Plan, we cannot consider facilities such as skate and scooter parks, basketball courts, and flying foxes as none of the parks offer suitable separation from residents.

6.5 It is proposed that all the parks will have improved entrances and pathway connections to play and seating.

6.6 All the existing play equipment within each park will be removed. And the following is proposed:

6.6.1 Westbrooke Reserve– it is proposed to renew the play equipment at Westbrooke Reserve as shown in Attachment A. The proposal consists of the following:

· Removal of the old play equipment that is reaching the end of its life span, consisting of the modular structure, swing set, and see-saw.

· Removal of existing furniture including two seats and a rubbish bin.

· A new all-ages modular structure provides a variety of play features. A small ground level shop counter, a 1.2m platform with ladder and slide for toddlers, and, for those wanting to challenge themselves further, rope features that allow climbing, balancing, and hanging.

· A new swing set (2 x strap seats, 2 x infant seats),

· A new honeycomb carousel spinner with net basket that gently rotates ideal for inclusive play.

· The existing timber sleeper steps on the mound will be replaced. Community feedback was that this mound was popular however the steps require replacing.

· The existing soft fall area will be reduced.

· The installation of new seats in better locations in the park. An accessible picnic area has also been provided, however moved to a more central location away from the busy road.

· New entry signage.

· The new landscape plan and play equipment provides a more accessible space for the community with new connecting path to the play space, ramp access, accessible picnic table, and one accessible play option (honeycomb carousel). Those with accessibility challenges can be placed lying down in this item.

6.6.2 Shamrock Reserve - it is proposed to renew the play equipment at Shamrock Reserve with nature play as shown in Attachment B. The proposal consists of the following:

· Removal of the old play equipment that is reaching the end of its life span, consisting of a swing set, slide, see-saw, and balance beams.

· Retain existing soft fall footprint and include new nature play elements. These will be tree trunks for climbing on, stepping rounds, and boulders.

· New seek and find nature game including signage and timber features with native flora and fauna engravings.

· Accessibility into the playground has been improved through including an asphalt path from Shamrock Place to the play area and a new accessible picnic table. A new park sign on the Wales Street corner will direct the public to the new accessible entrance.

· New infill planting is also proposed.

6.6.3 Wales Reserve – it is proposed to remove the play equipment at Wales Reserve and create alternative play options as shown in Attachment C.

· Removal of the old play equipment that is reaching the end of its life span, consisting of a swing set, slide, see saw, and four seat spinner.

· Removal of existing soft fall and timber boxing and reinstate with lawn, creating an open space.

· A new interactive painted play trail along the accessway linking Santa Rosa Ave and Wales Street. Play features include hopscotch, mimic me, and instructional pathways like zig zag, hop, and jump.

· New seat for those waiting at the bus stop.

· New improved access into the park with 2m wide asphalt pathway and accessible picnic table. The positioning of the picnic table to the rear of the reserve is in response to feedback received from the community.

· New post and cable barrier along Wales Street frontage. This is to address concerns raised by the community that there is no barrier between the reserve and the busy street.

· New infill planting/landscaping.

· Renew existing signage.

6.6.4 Ridder Reserve - it is proposed to remove the play equipment at Ridder Reserve and create alternative play options as shown in Attachment D.

· Removal of the old play equipment that is reaching the end of its life span, consisting of a swing set and small modular structure with slide.

· Improved accessibility into the park and street connections with two new 2m wide asphalt paths. The first connecting Chipston Place and Calverton Place and the second connecting Ridder Place and Addison Place. A sealed walkway was a common theme for respondents.

· A new pump path feature will connect to the central pathway creating an opportunity for skate, scooter, and bike play.

· A new target net will be installed taking advantage of the large open space within the park. 20% of the community feedback for Ridder Reserve liked the open space as a place for children to kick the ball around.

· Two existing seats will be retained with an additional seat provided in the open space. An accessible picnic table will also be provided adjacent to the central pathway.

· The existing Pétanque court will be retained.

· New entry signage.

6.7 Staff presented a briefing to the Community Board on 11 May 2021.

6.8 The play spaces design, location, and equipment layout will meet Crime Prevention Through Environmental Design (CPTED) principles and the NZ Playground Standards. Play Equipment needs to be at least 10m from residential boundaries and 5m from road boundary (District Plan requirements). Accessibility will be considered.

6.9 The new play equipment provides a wide range of play value and development benefits to the user and meets the current NZS 5828.2016 Playground Equipment and Surfacing Standards.

7. Community Views and Preferences Ngā mariu ā-Hāpori

7.1 Consultation focused on children and families using the play spaces and the surrounding area. They were targeted using the following engagement methods:

· Temporary signage at each park advertising the consultation.

· A meeting with the Halswell Residents Association on 31 May 2021.

· Attendance at the Halswell Hub Connections Meeting on 16 November 2021.

· A drop-in session at Westbrooke Park on 30 November 2021.

· An interactive workshop with Oaklands School pupils run by the Deputy Principal.

7.2 Consultation was promoted via letterbox flyer, social media posts and Newsline.

A blue and white advertisement with people on a railing

Description automatically generated

Example of signage placed at each park

7.3 We received a total of 67 submissions during the consultation period from 16 November to 13 December 2021. The feedback received was largely positive with 46 submissions supporting the Council to focus the budget on one or two spaces and provide more nature play/open spaces at the remaining parks.

7.4 The common themes from the community feedback included:

· Focus funding on one or two parks and giving the others a ‘face lift’.

· Variety of types of play between the four parks.

· Improved entrance ways and footpath connections.

· Concerns over safety to street in Wales Reserve and Shamrock Reserve.

7.5 Staff responses to these common themes are:

7.5.1 Focus funding on one or two parks and giving the others a ‘face lift’.

Most of the funding will be focused on Westbrooke Park with a new modular structure and built play features. Approximately 50% of the budget has been allocated to this park. The remaining budget has been allocated evenly to the other three, enhancing the spaces with nature play, alternative play, and pathways.

7.5.2 Variety of types of play between the four parks.

We have investigated different styles of play and tried to accommodate a variety of play spaces better suited to the needs of the local community and to ensure we have a network of affordable play spaces in the future.

We have retained built play features in Westbrooke Park and ensured accessible equipment is also included in the design.

A common theme from respondents was also to include nature play. For this reason, we have retained the footprint of the existing play space in Shamrock Reserve but replaced the equipment with boulders and stepping logs for climbing and balancing. A new bespoke Seek and Find Nature game allows for educational play.

A large number of respondents valued the open space in Ridder Reserve noting that it was widely used for free play (e.g. kicking a ball around), walking the dog, and family functions such as birthdays and Christmas parties. We have supported this by installing a football goal. The pump path also provides a different play option for scooters, bikes, and skateboards.

Wales Reserve received mixed feedback with some disliking the park and others often using it for picnics. We have decided to add some colour to this space and alternative play by installing a painted activity path that can be used by families as they transition between Santa Rosa Ave and Wales Street. Chalk activities on footpaths in this area of Halswell were commonly seen by a project team member during the Covid lockdowns.

7.5.3 Improved entrance ways and footpath connections.

Feedback received from respondents highlighted the need for better entrances into the parks and pathway connections, especially within Ridder Reserve. Respondents advised that in winter it would be great to have a pathway that allows for keeping shoes dry when walking to the bus stop.

We have allowed for asphalt pathways connecting the streets for Westbrooke Park and Ridder Reserve.

All four parks will have their entrances enhanced with at least one accessible hard surface entry.

All four parks will also have the entry signage renewed. For larger parks, this will also be directional, e.g. directing the public to Ridder Place.

7.5.4 Safety

There was concern raised over the lack of barriers to Wales Street from Shamrock Reserve and Wales Reserve. We have allowed for infill planting and a post and cable fence to these parks.

7.6 All submissions with names and addresses have been provided to the Waipuna Halswell-Hornby-Riccarton Community Board members. All submissions with names but without addresses and contact details are available publicly on our ‘Have Your Say’ page.

7.7 All submitters from this consultation (who provided contact details) have been advised of the results of the community feedback. The landscape plans have also been shared with the Community prior to this meeting, to give them an opportunity to provide feedback if required, or to book a deputation to speak to the Board.

7.8 The decision affects the following wards/Community Board areas: Waipuna Halswell-Hornby-Riccarton

8. Policy Framework Implications Ngā Hīraunga ā- Kaupapa here

Strategic Alignment Te Rautaki Tīaroaro

8.1 This project contributes to achieving the community outcome of safe and healthy communities by encouraging residents to participate in active recreation.This report supports the Council's Long Term Plan (2021 - 2031):

8.2 Parks, heritage and coastal environment

8.2.1 Activity: Parks and Foreshore

· Level of Service: 6.8.5 Satisfaction with the overall availability of recreation facilities within the city’s parks and foreshore network. - Resident satisfaction with the availability of recreation facilities across the parks and foreshore network: >= 70%.

Policy Consistency Te Whai Kaupapa here

8.3 The decision is consistent with Council’s Plans and Policies.

8.3.1 Parks and Waterways Access Policy 2002

8.3.2 Physical Recreation and Sports Strategy 2002

Impact on Mana Whenua Ngā Whai Take Mana Whenua

8.4 The decision does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Mana Whenua, their culture and traditions.

Climate Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi

8.5 Where possible existing parts from the current play equipment will be recycled or re-used.

8.6 Parks will endeavour to purchase play equipment and seating that is manufactured in New Zealand. There are some limitations around ropes and some specialised components on play equipment being made overseas.

8.7 The playground surfacing includes recycled wooden food grade pallets and wood chips and complies with the New Zealand Playground Standards (NZS 5828:2015).

Accessibility Considerations Ngā Whai Whakaaro mā te Hunga Hauā

8.8 Accessibility has been improved with the inclusion of new park entrances and connecting pathways to play equipment and seating.

8.9 Where possible existing timber boxing has been replaced with low ground level timber edging alongside formed pathway.

8.10 The Honeycomb Carousel spinner proposed to be installed in Westbrooke Park enables some variable accessibility access for sitting on and lying on. The spinning motion is a crucial sensory and motor skill input.

8.11 The ramp proposed for Westbrooke Park is accessible for wheeled mobility access into the playground.

9. Resource Implications Ngā Hīraunga Rauemi

Capex/Opex Ngā Utu Whakahaere

9.1 Cost to Implement - $220,000

9.2 Funding Sources are as follows:

9.2.1 CPMS 43696 Halswell Community Local Play Space Planned Renewals FY24 $210,000

9.2.2 CPMS 43660 Community Parks Development FY24 $10,000 for park signage

9.3 Maintenance / ongoing costs – cost savings anticipated.

10. Legal Implications Ngā Hīraunga ā-Ture

Statutory power to undertake proposals in the report Te Manatū Whakahaere Kaupapa

10.1 As per the Christchurch City Council’s Delegation Register dated 17 March 2023, the Community Board has the authority to authorise the following delegations:

10.1.1 Landscape development plans for parks and reserves – under (Part D – Sub-Part 1 of the Delegations Register, page 95). Approve and adopt any new landscape development plans for parks and reserves provided the design is within the policy and budget set by Council.

10.1.2 Trees - under (Part D - Sub-Part 1 of the Delegations Register, page 151 Reserves Act Section 42) which states that the Board has the delegated authority to: Determine to plant, maintain, and remove trees on reserves within the policy set by the Council and in accordance with this section.

Other Legal Implications Ētahi atu Hīraunga-ā-Ture

10.2 There is no legal context, issue, or implication relevant to this decision.

10.3 This report has not been reviewed and approved by the Legal Services Unit.

11. Risk Management Implications Ngā Hīraunga Tūraru

11.1 There is a low risk of increase in costs of play equipment caused through time delay from estimates at the start of the playground design phase, until gaining landscape plan approval and ordering the play equipment. The treatment of risk is to confirm estimates and obtain final quotes as soon as the plan has Community Board approval.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Westbrooke Park Play Space Concept LP392001-008	23/1375271	31
b ⇩	Shamrock Reserve Play Space Concept LP391801-008	23/1375329	32
c ⇩	Wales Reserve Play Space Concept lp391901-007	23/1375374	33
d ⇩	Ridder Reserve Play Space Concept LP392101-010	23/1375397	34
e ⇩	Halswell Local Play Spaces - location and distance between each reserve	22/80201	35
f ⇩	Amended Landscape Plan - Shamrock Reserve	23/1824952	36
g ⇩	Amended Landscape Plan - Ridder Reserve	23/1824955	37

Additional background information may be noted in the below table:

Document Name	Location / File Link

Confirmation of Statutory Compliance Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories Ngā Kaiwaitohu

Authors

Jo Grigg - Project Manager

Courtney Reid - Parks & Recreation Planner

Kiran Skelton - Engagement Assistant

Approved By

Kelly Hansen - Manager Parks Planning & Asset Management

Al Hardy - Manager Community Parks

Andrew Rutledge - Head of Parks

Waipuna Halswell-Hornby-Riccarton Community Board

09 November 2023

8. Halswell Domain- Proposed lease- Halswell Tennis Club
Reference / Te Tohutoro:	23/1336957
Report of / Te Pou Matua:	Felix Dawson, Leasing Consultant, felix.r.dawson@ccc.govt.nz
Senior Manager / Pouwhakarae:	Andrew Rutledge, Head of Parks (Andrew.Rutledge@ccc.govt.nz)

1. Purpose and Origin of Report Te Pūtake Pūrongo

1.1 The purpose of this report is to consider an application for a new ground lease by Halswell Tennis Club for part of Halswell Domain for use as a tennis club.

1.2 The current lease has expired and a new lease is required.

1.3 A new lease is proposed on the basis that the club is a sound organisation with a long standing track record of providing opportunities of a sporting nature.

1.4 The decision in this report is considered low significance in relation to the Christchurch City Council’s Significance and Engagement Policy. The level of significance was determined by considering the number of people affected, the level of impact on those affected and the low cost to Council associated with entering into the lease.

2. Officer Recommendations Ngā Tūtohu

That the Waipuna Halswell-Hornby-Riccarton Community Board approves:

1. Grant of a ground lease to Halswell Tennis Club pursuant to section 54 of the Reserves Act 1977, for a lease period of 33 years including renewals for an area of approximately 3355 sqare metres of Halswell Domain being part of RS RS40337, CB646/79 as shown on the plan described as Attachment A in the report on the meeting agenda.

2. Authorises the Manager Property Consultancy to conclude negotiation and administer the terms and conditions of the lease.

3. Reason for Report Recommendations Ngā Take mō te Whakatau

3.1 The Halswell Tennis Club lease is a long standing tenant who own the facility on site. It is an active club and requires security of tenure to plan on-going activities with certainty.

4. Alternative Options Considered Ētahi atu Kōwhiringa

4.1 The option of not granting a lease has been considered and discounted as the request for a new lease complies with current Council practice and policy in regard to existing sports clubs and community groups. The club is viable and functioning and has invested in the facilities on site.

5. Detail Te Whakamahuki

The Property

5.1 Halswell Domain is located at 301 Halswell Road. It is held as recreation reserve pursuant to the Reserves Act 1977.

5.2 The Halswell Tennis Club (HTC) pavilion is located on the reserve as shown below.

An aerial view of a neighborhood

Description automatically generated

5.3 HTC was established in 1910 and continues as a strong club with over 250 members including successful senior and junior teams. The club maintains eight courts and a small pavilion shown B below attached to the neighbouring scout building.

Aerial view of a tennis court

Description automatically generated

5.4 The club meets the Council’s requirements as a suitable lessee

· Incorporated society

· Strong membership

· Historical use and investment on the site

· Financially sound

5.5 Key lease terms are:

· Ground lease, 3355sqm

· Initial lease term 11 years with two rights of renewal

· Rent and outgoings calculated in accordance with policy for ground lease to sports clubs and community groups- $795.00 plus GST

Consideration of Community Views

5.6 Community engagement involved direct contact with the neighbouring lessees on the park, public notice in the Press on 20 October 2022, delivery of flier to residents nearby and notification in the public notices of the Council website. No responses were received. Staff consider that this is sufficient consideration of community views taking into account the significance of the decision proposed.

5.7 The decision affects the following wards/Community Board areas:

Waipuna Halswell-Hornby-Riccarton Community Board

6. Policy Framework Implications Ngā Hīraunga ā- Kaupapa here

Strategic AlignmentTe Rautaki Tīaroaro

6.1 This report supports the Council's Long Term Plan (2021 - 2031):

6.2 Communities and Citizens

6.2.1 Activity: Recreation, Sports, Community Arts and Events

· Level of Service: 7.0.3.1 Support citizen and partner organisations to develop, promote and deliver recreation and sport in Christchurch - 4,000 hours of staff support provided to community organisations

Policy Consistency Te Whai Kaupapa here

6.3 The decision is consistent with Council’s Plans and Policies.

6.3.1 Sports Leases Charging Policy

6.3.2 Leasing Council- dealing unilaterally with incumbent tenant where there is only one logical tenant including non for profit organisations particularly sports clubs on reserves.

Impact on Mana Whenua Ngā Whai Take Mana Whenua

6.4 The decision does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does specifically impact Mana Whenua, their culture and traditions.

6.5 The decision does not involve a matter of interest to Mana Whenua and will not impact on our agreed partnership priorities.

6.6 The proposal was forwarded to Mahaanui Kurataio for comment on 21 October 2022 and they responded that there were no issues.

Climate Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi

6.7 The proposals in this report are unlikely to contribute significantly to adaption to the impacts of climate change or emissions reductions. The proposal to enter into a new lease for an existing use does not have an impact on climate change as there is limited carbon footprint associated with leasing itself and there is no change to current emissions. In terms of the activities associated with the lease: the club encourages local community involvement and in that sense the carbon associated with travel is low. There are no development plans associated with the activities that involve significant use of resources.

Accessibility Considerations Ngā Whai Whakaaro mā te Hunga Hauā

6.8 The building meets code requirements.

7. Resource Implications Ngā Hīraunga Rauemi

Capex/Opex Ngā Utu Whakahaere

7.1 Cost to Implement – Preparation of lease and public advertising costs to be recovered from the tenant

7.2 Maintenance/Ongoing costs – tenant responsibility

7.3 Funding Source – tenant responsibility

Other He mea anō

7.4 No other matters are applicable

8. Legal Implications Ngā Hīraunga ā-Ture

Statutory power to undertake proposals in the report Te Manatū Whakahaere Kaupapa

8.1 Delegations Parks (Part D-sub Part 1- Community Boards) Authority delegated from Council to Community Boards

“To grant leases of recreation reserves in accordance with this section”- section 54 Reserves Act 1977

8.2 Reserves Act 1977-Lease entered into pursuant to section 54.

Other Legal Implications Ētahi atu Hīraunga-ā-Ture

8.3 Other legal implications are:

8.3.1 Local Government Act 2002-Decision Making including consideration of community views.

8.3.2 Reserves Act 1977, use consistent with recreation use classification, public notice pursuant to section 54

8.3.3 Department of Conservation approval pursuant to delegation to CEO.

8.4 This report has not been reviewed and approved by the Legal Services Unit.

9. Risk Management Implications Ngā Hīraunga Tūraru

9.1 There is a risk of the lessee failing to pay rent or maintain the premises.

9.2 The risk is assessed as low. Financial consequences would be relatively small and operational issues could be rectified. The likelihood of these consequences occurring is considered low based on the club’s previous track record.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Lease Plan Halswell Tennis	23/1335373	44

In addition to the attached documents, the following background information is available:

Document Name – Location / File Link

Not applicable

Confirmation of Statutory Compliance Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories Ngā Kaiwaitohu

Author

Felix Dawson - Leasing Consultant

Approved By

Kathy Jarden - Team Leader Leasing Consultancy

Angus Smith - Manager Property Consultancy

Al Hardy - Manager Community Parks

Andrew Rutledge - Head of Parks

Waipuna Halswell-Hornby-Riccarton Community Board

09 November 2023

10. Waipuna Halswell-Hornby-Riccarton 2023-24 Discretionary Response Fund Applications
Reference / Te Tohutoro:	23/1512581
Report of / Te Pou Matua:	Helen Miles, Community Recreation Advisor helen.miles@ccc.govt.nz Bailey Peterson, Community Development Advisor bailey.peterson@ccc.govt.nz Marie Byrne, Community Development Advisor marie.byrne@ccc.govt.nz
General Manager / Pouwhakarae:	Mary Richardson, General Manager Citizens & Community (Mary.Richardson@ccc.govt.nz)

1. Purpose of Report Te Pūtake Pūrongo

1.1 The purpose of this report is for the Waipuna Halswell-Hornby-Riccarton Community Board to consider applications for funding from its 2023-24 Discretionary Response Fund from the organisations listed below.

Funding Request Number	Organisation	Project Name	Amount Requested	Amount Recommended
00066771	Christchurch City BMX Club Inc	Track upgrades	$15,000	$5,000
00066417	Champ Nation Youth Academy Incorporated	Champ Nation Youth Academy	$4,800	$500
00066787	Vikings Swim Club Incorporated	Administration Finance Fees	$1,000	$700
00066827	The Salvation Army Hornby Community Ministries	Community Christmas Event	$5,000	$2,000

1.2 There is currently a balance of $38,597 remaining in the fund.

2. Officer Recommendations Ngā Tūtohu

That the Waipuna Halswell-Hornby-Riccarton Community Board:

1. Approves a grant of $5,000 from its 2023-24 Discretionary Response Fund to Christchurch City BMX Club Inc towards upgrading its track.

2. Approves a grant of $500 from its 2023-24 Discretionary Response Fund to Champ Nation Youth Academy Incorporated towards salaries/wages for term one 2024.

3. Approves a grant of $700 from its 2023-24 Discretionary Response Fund to Vikings Swim Club Incorporated towards Administration Finance Fees.

4. Approves a grant of $2,000 from its 2023-24 Discretionary Response Fund to TSA Hornby Community Ministries towards the Community Christmas Event.

3. Key Points Ngā Take Matua

Strategic Alignment Te Rautaki Tīaroaro

3.1 The recommendation is strongly aligned to the Strategic Framework and in particular the strategic priority of 'Enabling active and connected communities to win their future.'

Decision Making Authority Te Mana Whakatau

3.2 The Community Board has the delegated authority to determine the allocation of the Discretionary Response Fund for each community.

3.2.1 Allocations must be consistent with any policies, standards or criteria adopted by the Council.

3.2.2 The Fund does not cover:

· Legal challenges or Environment Court challenges against the Council, Council Controlled organisations or Community Board decisions.

· Projects or initiatives that change the scope of a Council project or that will lead to ongoing operational costs to the Council (though Community Boards can recommend to the Council that it consider a grant for this purpose).

Assessment of Significance and Engagement Te Aromatawai Whakahirahira

3.3 The decisions in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

3.4 The level of significance was determined by the number of people affected and/or with an interest.

3.5 Due to the assessment of low significance, no further community engagement and consultation is required.

Discussion Kōrerorero

3.6 At the time of writing, the balance of the 2023-24 Discretionary Response Fund is as below.

Total Budget 2023-24	Granted To Date	Available for allocation	Balance If Staff Recommendation adopted
$136,030	$97,433	$38,597	$30,397

3.7 Based on the current Discretionary Response Fund criteria, the applications listed above are eligible for funding.

3.8 The attached Decision Matrices provide detailed information for the applications. This includes organisational details, project details, financial information and a staff assessment.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Christchurch City BMX Incorporated Matrix 00066771	23/1743795	56
b ⇩	Champ Nation Youth Academy Incorporated Matrix 00066417	23/1514046	57
c ⇩	Vikings Swim Club Incorporated Matrix 00066787	23/1743969	58
d ⇩	The Salvation Army Hornby Community Ministries Matrix 00066827	23/1761052	59

Confirmation of Statutory Compliance Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories Ngā Kaiwaitohu

Authors

Helen Miles - Community Recreation Advisor

Marie Byrne - Community Development Advisor

Bailey Peterson - Community Development Advisor

Approved By

Jessica Garrett - Manager Community Governance, Halswell Hornby Riccarton

Waipuna Halswell-Hornby-Riccarton Community Board

09 November 2023

11. Waipuna Halswell-Hornby-Riccarton Community Board Area Report - November 2023
Reference / Te Tohutoro:	23/852719
Report of / Te Pou Matua:	Jessica Garrett, Community Governance Manager, jessica.garrett@ccc.govt.nz
Senior Manager / Pouwhakarae:	Mary Richardson, General Manager Citizens & Community (Mary.Richardson@ccc.govt.nz)

1. Purpose of Report Te Pūtake Pūrongo

This report provides the Board with an overview on initiatives and issues current within the Community Board area.

2. Officer Recommendations Ngā Tūtohu

That the Waipuna Halswell-Hornby-Riccarton Community Board:

1. Receives the Waipuna Halswell-Hornby-Riccarton Community Board Area Report for November 2023.

3. Community Support, Governance and Partnership Activity

3.1 Community Governance Projects

Activity

Detail

Timeline

Strategic Alignment

Kia Rite Hoea Workshop

Kia Rite Hoea workshops help the community run safe and successful community events or programmes.

The workshop is facilitated by Christchurch City Council Community Recreation Advisors who have experience in planning and delivering recreation programmes and events.

A workshop is scheduled for 8 November 2023 at Harvard Community Lounge, Wigram.

Further information regarding Kia Rite Hoea Workshops can be found on the Christchurch City Council website.

Ongoing

Te Haumako Te Whitingia

Strengthening Communities Together Strategy

3.2 Sewing Room Riccarton

Oak Development Trust hosts the Sewing Room Riccarton providing a space for migrant women to learn sewing skills and work on individual projects in a supportive and relaxing environment at Riccarton Baptist Church, 80 Rattray Street.

On Wednesdays during the school term, participants can drop in to learn, chat and socialise.

3.3 Riccarton Community Fun Day

The annual Riccarton Community Fun Day event organised by Oak Development Trust took place on Saturday 21^st October. With food, games, and entertainment, there was plenty for the whole community to enjoy.

Fund Day Performers Community Tug of war competition

3.4 Pacific Language Weeks

The overarching theme for the 2023 Pacific Language Weeks was sustainability, which aligned with the Pacific Languages Strategy and fed into the UNESCO Decade of Indigenous Languages to sustain and revitalise heritage languages. Nine language weeks were celebrated throughout New Zealand from May to October.

For each language week the Te Hononga Civic Offices atrium exhibited arts, crafts and information and was a venue for performances in collaboration with local groups and Council staff.

Fijian cultural group sitting in front of the display Fijian cultural items on a display table

Fijian Language Week displays at Te Hononga Civic Offices

3.5 Hydrotherapy Pool Fundraising

The Rotary Club of Hornby and the Greater Hornby Residents’ Association continue campaigning to raise funds for the Hornby Hydrotherapy Pool at Matatiki: Hornby Centre with a number of projects underway:

· The Buy a Bubble fundraising campaign has received support from local residents, groups and businesses who will have their name or logo included on the supporters’ wall at Matatiki: Hornby Centre. Details can be found at www.buyabubble.nz

· Turn Hornby Blue is a community fundraising day on Friday 10 November where the community can show their support by dressing up in blue and decorating their work place. The Greater Hornby Residents’ Association will be based at The Hub Hornby for the day.

3.6 Matatiki: Hornby Centre

Matatiki: Hornby Centre Concept Design – Library wing and courtyard

Construction update

There is a large amount of work occurring in the exterior spaces at the Matatiki: Hornby Centre, with construction of the car park now well underway. The stormwater retention basins adjacent to Smarts Road have also recently been tidied up.

Within the building, there is significant progress in all areas. Scaffolding in the pool hall has now been disassembled, allowing progress with pool liners and specialist flooring around the pools. Finishing trades are also working through the remainder of the building. Painting is getting underway in the Library.

Behind the scenes

Work around furniture and equipment procurement is progressing.

The recruitment drive is ramping up, with about fifty roles to be filled across the library, pool and customer service teams.

A range of information sessions and open days are scheduled throughout October.

Work on the programme development and marketing workstreams is also progressing well.

The community is being updated as the project progresses, with regular Newsline stories, e-newsletters, and social media posts.

3.7 Community Funding Summary

3.7.1 For information, a summary is provided on the status of the Board's 2023-24 funding as at October 2023 (refer Attachment A).

3.7.2 Off the Ground Fund – Under authority delegated by the Community Board the following allocation was made in October 2023:

· $400 to Mitchell Reid towards painting a Mural in Sockburn.

3.7.3 Summer with your neighbours – Under authority delegated to the Community Governance Manager the following allocation was made in October 2023:

· $75 to Paula Hannon for a Christmas BBQ for Halswell Downs residents.

3.8 Governance Advice

3.8.1 Plan Change 14 Consultation

On 12 October 2023, the Board Chairperson presented to the Independent Hearings Panel in relation to the Board submission on the Plan Change 14 consultation. The hearings are ongoing and the Board is also scheduled to speak on specific topics.

3.8.2 Community Board Webpage

The Community Board pages on the Christchurch City Council website have been updated. The Board’s new webpage can be found at the following link:

https://letstalk.ccc.govt.nz/waipuna-halswell-hornby-riccarton-community-board

4. Advice Provided to the Community Board

4.1 Kennedys Bush Road Visibility

At the Board meeting on 13 April 2023 there was a public forum presentation on behalf of the Kennedys Bush Road Neighbourhood Association regarding concerns about the lack of visibility on Kennedys Bush Road, particularly for vehicles exiting and entering residences located on or near bends. Following the presentation, the Boad referred the issues raised to staff for investigation and requested advice on options to improve visibility on Kennedys Bush Road, particularly for vehicles exiting and entering driveways, including the feasibility of installation of a mirror on the roadside.

Staff have now responded noting that there has been vegetation clearance at the top intersection, which has resulted in some improvement in visibility. It was also noted that a permanent 40 kilometre per hour speed limit has now been approved, with implementation in the near future, which will also help with road safety overall.

Staff advise that a traffic mirror is unsuitable for this type of location given the speed of vehicles, angle of the curve, and subsequent length of effectiveness in which a mirror can reliably identify an oncoming vehicle. Also noted, is the additional risk for unfamiliar road users exiting the property and trying to utilise a mirror.

In terms of what could be done to improve the access situation:

Staff have identified the following:

· Removal / limb up vegetation on road reserve - there appears to be some possible minor intervisibility improvements through the removal / limb up of vegetation on the road reserve immediately below the vehicle crossing.

· Widen the vehicle crossing on affected property - property owner could apply to Council to widen the vehicle crossing plates on the downhill side. This is anticipated to improve the ability for a vehicle to reverse from the property and turn to position to then proceed up the hill.

· Visitors to affected property could park on Kennedys Bush above the property to access the site by foot. This avoids the need to reverse out.

· Property owner could investigate onsite works to enable multiple point turns to undertaken on site. There are significant challenges to this at present given the carport structure and topography, but this should be considered and the below option - as these are likely to result in greatest gains - albeit with the greatest costs.

· Property owner could investigate the creation of a new vehicle crossing and driveway below the existing vehicle crossing to the west where visibility would be significantly better.

Staff advise that this is a difficult and what appears to be a somewhat historic situation, which is likely to have become more of an issue over time as traffic volumes and behaviour has changed and there isn’t considered to be any other viable alternative ways to improve visibility in this case.

4.2 Street lighting - Murphys Road, Halswell

At its meeting on 14 September 2023 the Board requested staff provide advice on whether additional street lighting will be provided on Murphys Road, Halswell following additional development of the area.

Staff have responded that it is reasonable that further development by the Developer will add the lighting, or the Council will undertake this as part of a roading development/upgrade.

4.3 Main South Road Right Turn Bay Feasibility Study

At its meeting on 18 August 2020 the Board received information on the Main South Road - Right Turn Bay Feasibility Study and requested a staff briefing on this matter.

A Board briefing was held on 28 September 2023 and staff recommended to retain the existing layout and restrictions. The Community Board Members agreed with the Staff recommendations.

4.4 Branston Park trees

At its meeting on 29 March 2022 the Board requested staff investigate trees on Branston Park shading residential properties and provide advice on how this can be addressed.

Staff have advised that pruning work has been completed on trees around the park boundary. Branston Park has been added to the Urban Forest planting list with a draft Landscape Plan currently on the table.

4.5 Graffiti Snapshot

For the Board’s information, attached is a Graffiti Snapshot, an update on graffiti as of September 2023 (refer Attachment B).

4.6 Customer Service Requests/Hybris Report

For the Board’s information, attached is a copy of the September 2023 Hybris Report (refer Attachment C).

The report provides an overview of the number of Customer Service Requests that have been received, including the types of requests being received and a breakdown of how they are being reported.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Waipuna Halswell-Hornby-Riccarton Community Board Funding Update - October 2023	23/1736629	67
b ⇩	Graffiti Snapshot - September 2023	23/1726904	70
c ⇩	Halswell-Hornby-Riccarton Hybris Report - September 2023	23/1637164	72

Signatories Ngā Kaiwaitohu

Authors

Noela Letufuga - Support Officer

Bailey Peterson - Community Development Advisor

Helen Miles - Community Recreation Advisor

Faye Collins - Community Board Advisor

Marie Byrne - Community Development Advisor

Jessica Garrett - Manager Community Governance, Halswell Hornby Riccarton

Approved By

Jessica Garrett - Manager Community Governance, Halswell Hornby Riccarton

John Filsell - Head of Community Support and Partnerships

Total Budget 2023/25	Granted To Date	Available for allocation	Balance If Staff Recommendation adopted
$500,000	$0	$500,000	$477,500

9. Waipuna Halswell-Hornby-Riccarton - Better-Off Fund Application for Consideration - Hornby Community Patrols Inc.
Reference / Te Tohutoro:	23/1610555
Report of / Te Pou Matua:	Bailey Peterson, Community Development Advisor (Bailey.Peterson@ccc.govt.nz)
Senior Manager / Pouwhakarae:	Mary Richardson, General Manager Citizens & Community (Mary.Richardson@ccc.govt.nz)