Agenda of Waimāero Fendalton-Waimairi-Harewood Community Board

Waimāero Fendalton-Waimairi-Harewood Community Board

06 November 2023

Unconfirmed

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Waimāero

Fendalton-Waimairi-Harewood Community Board

Open Minutes

Date: Monday 9 October 2023

Time: 4.35 pm

Venue: Boardroom, Fendalton Service Centre,
Corner Jeffreys and Clyde Roads, Fendalton

Present

Chairperson

Deputy Chairperson

Members

Bridget Williams

Jason Middlemiss

David Cartwright

Linda Chen (via audio/visual link)

James Gough (via audio/visual link)

Aaron Keown

Sam MacDonald

Nicola McCormick

Shirish Paranjape

Maryanne Lomax

Manager Community Governance, Fendalton-Waimairi-Harewood

941 6730

maryanne.lomax@ccc.govt.nz

www.ccc.govt.nz

Part A Matters Requiring a Council Decision

Part B Reports for Information

Part C Decisions Under Delegation

Karakia Tīmatanga

The agenda was dealt with in the following order.

1. Apologies Ngā Whakapāha

There were no apologies.

2. Declarations of Interest Ngā Whakapuaki Aronga

Part B

There were no declarations of interest recorded.

3. Confirmation of Previous Minutes Te Whakaāe o te hui o mua

Part C

Community Board Resolved FWHB/2023/00054

That the minutes of the Waimāero Fendalton-Waimairi-Harewood Community Board meeting held on Monday, 11 September 2023 be confirmed.

Jason Middlemiss/Shirish Paranjape Carried

4. Public Forum Te Huinga Whānui

Part B

4.1

Sue Lancaster

Sue Lancaster will spoke to the Board on behalf of herself, and her neighbours Richard MacQueen and Mary Kensington, regarding trees at the Aorangi Courts social housing complex which back on to their properties.

At the end of the presentation the Board thanked Ms Lancaster for her submission and requested staff to contact the Chief Executive of the Ōtautahi Community Housing Trust to discuss removing the trees.

5. Deputations by Appointment Ngā Huinga Whakaritenga

Part B

There were no deputations by appointment.

6. Presentation of Petitions Ngā Pākikitanga

Part B

There was no presentation of petitions.

7. 140 Greers Rd - Orion Cable Easement

Community Board Resolved FWHB/2023/00055

Officer recommendations accepted without change.

Part C

That the Waimāero Fendalton-Waimairi-Harewood Community Board:

1. Approves the granting of a new easement in favour of Orion New Zealand Limited, to convey electricity over approx. 440m2 of ‘Jellie Park’ reserve land, being defined as Rural Section 40044 of Title CB12A/976.

2. Notes that 1. above will be subject to the consent of the Minister of Conservation as per Section 48 (1) of the Reserves Act 1977. In this regard, endorses the Chief Executive, acting under sub delegation from the Council, to exercise the Minister of Conservation’s consent to the easement, as delegated to the Council from the Minister under the Instrument of Delegation for Territorial Authorities dated 12 June 2013.

3. Delegates authority to the Manager Property Consultancy, to conclude and sign all documentation in relation to 1. above.

Sam MacDonald/Shirish Paranjape Carried

8. Abros Place - No Stopping Restrictions

Community Board Resolved FWHB/2023/00056

Officer recommendations accepted without change.

Part C

That the Waimāero Fendalton-Waimairi-Harewood Community Board:

1. Approves, pursuant to Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017, that the stopping of vehicles be prohibited at all times on the north-west side of Abros Place, commencing at a point 236 metres south of its intersection with Wairakei Road and extending in a generally south-westerly direction for a distance of 15 metres.

2. Revokes any previous resolutions pertaining to parking and stopping restrictions made pursuant to any bylaw to the extent that they are in conflict with the parking and stopping restrictions described in resolution 1 above.

3. Approves that these resolutions take effect when parking signage and/or road markings that evidence the restrictions described in the staff report are in place (or removed in the case of revocations).

David Cartwright/Shirish Paranjape Carried

9. Idris Road - No Stopping Restrictions

Officer Recommendations Ngā Tūtohu

That the Waimāero Fendalton-Waimairi-Harewood Community Board:

1. Approves, pursuant to Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017, that the parking of vehicles be restricted at all times on the west side of Idris Road, commencing at its intersection with Jeffreys Road and extending in a southerly direction for a distance of 42 metres.

2. Revoke any previous resolutions pertaining to parking and stopping restrictions made pursuant to any bylaw to the extent that they are in conflict with the parking and stopping restrictions described in resolution 1 above.

3. Approve that these resolutions take effect when parking signage and/or road markings that evidence the restrictions described in the staff report are in place (or removed in the case of revocations).

Community Board Resolved FWHB/2023/00057

That the Waimāero Fendalton-Waimairi-Harewood Community Board:

1. Resolves to maintain the status quo and not implement the no-parking restrictions at this time.

James Gough/David Cartwright Carried

10. Fendalton-Waimairi-Harewood 2023-24 Discretionary Response Fund Application - St Christopher's Anglican Church - Avonhead

Community Board Resolved FWHB/2023/00058

Officer recommendations accepted without change.

Part C

That the Waimāero Fendalton-Waimairi-Harewood Community Board:

1. Approves a grant of $1,650 from its 2023-24 Discretionary Response Fund to St Christopher’s Anglican Church - Avonhead towards the Community Christmas Carols event.

Sam MacDonald/Shirish Paranjape Carried

11. Fendalton-Waimairi-Harewood 2023-24 Youth Development Fund Applications - Caleb Keepa, Anthony Kutovoy, Lexie Boon

Community Board Resolved FWHB/2023/00059

Officer recommendations accepted without change.

Part C

That the Waimāero Fendalton-Waimairi-Harewood Community Board resolve to:

1. Approve a grant of $500 from its 2023-2024 Youth Development Fund to Caleb Joseph Wiremu Keepa towards attending the Inclusive Abilities Dance for the Evolution Dance Competition in Australia in January 2024.

2. Approve a grant of $400 from its 2023-2024 Youth Development Fund to Anthony Kutovoy towards attending the Short Track Speed Skating Development Programme in the Netherlands in November 2023.

3. Approve a grant of $400 from its 2023-2024 Youth Development Fund to Lexie Boon towards competing at the R66T Cricket Cup in Dubai in April 2024.

Jason Middlemiss/Shirish Paranjape Carried

12. Waimāero Fendalton-Waimairi-Harewood Community Board Area Report - October 2023

Community Board Resolved FWHB/2023/00060

Part B

That the Waimāero Fendalton-Waimairi-Harewood Community Board:

1. Receive the Waimāero Fendalton-Waimairi-Harewood Community Board Area Report for October 2023.

Bridget Williams/Nicola McCormick Carried

13. Elected Members’ Information Exchange Te Whakawhiti Whakaaro o Te Kāhui Amorangi

Part B

Members exchanged information on matters of interest to the Board.

13.1 Waiwetu Street

The Board noted that residents have asked for the yellow lines at the entrance of Waiwetu Street to be extended and asked for staff to investigate this.

13.2 Radcliffe Road Corridor Upgrade Project

The Board requested a memo clarifying if there are any issues relating to Kiwirail which might delay the Radcliffe Road Corridor Upgrade project, and if so what those issues are, to enable the Board to advocate to Kiwirail or the local Member of Parliament for a solution.

13.3 Sheldon Park

The Board requested an update on getting the parking lines at the Sheldon Park Car Park repainted.

13.4 Northwood Boulevard

The Board requested clarification of why the grass clippings are being left in the swales along Northwood Boulevard, noting that Board Members have received concerns from residents that this might be causing the drain outfalls to get blocked.

Karakia Whakamutunga

Meeting concluded at 5.09pm.

CONFIRMED THIS 6^TH DAY OF NOVEMBER 2023

Bridget Williams

Chairperson

Waimāero Fendalton-Waimairi-Harewood Community Board

06 November 2023

7. Puharakekenui-Styx River Source to Sea Walkway Implementation
Reference / Te Tohutoro:	23/1447416
Report of / Te Pou Matua:	Antony Shadbolt, Team Leader Biodiversity
Senior Manager / Pouwhakarae:	Andrew Rutledge, Head of Parks (Andrew.Rutledge@ccc.govt.nz)

1. Purpose and Origin of Report Te Pūtake Pūrongo

1.1 This report seeks to gain Community Board approval for the proposed routes of paths and boardwalks along the Puharakekenui-Styx River reserve network and its tributaries.

1.2 This is a staff generated report.

1.3 The decisions in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy. The level of significance was determined by the limited number of people affected, low impact, and minimal costs to the Council.

2. Officer Recommendations Ngā Tūtohu

That the Waimāero Fendalton-Waimairi-Harewood Community Board:

1. Approve the routes of paths and boardwalks along the Pūharakekenui-Styx River network and its tributaries as outlined in Attachment A of this report.

3. Reason for Report Recommendations Ngā Take mō te Whakatau

3.1 There is high public interest in seeing the Pūharakekenui-Styx Source to Sea Reserve network and its walkway completed within the life of the Styx Vision 2000 – 2040 planning document.

4. Alternative Options Considered Ētahi atu Kōwhiringa

4.1 The alternative option is to not approve the route of pathways and boardwalks along the Pūharakekenui-Styx Source to Sea walkway.

4.1.1 This option does not support the Council-Community Styx Vision 2000 - 2040 planning document and will mean the public will not have access to significant areas of high-quality natural environment within the city.

5. Detail Te Whakamahuki

5.1 The Council carried out extensive consultation and research in the late 1990s which highlighted the concerns and opportunities associated with the Pūharakekenui-Styx River ecosystem. From our ongoing discussions with the community and consideration of the range of issues that people identified, the Styx Vision 2000 – 2040 planning document was adopted which included a vision (Vision 2) for a Source to Sea Experience through the development of an Urban National Reserve Network and Source to Sea Walkway.

5.2 We are just over halfway through the life of the Styx Vision 2000 - 2040 planning document. However, the Council and community are well on the way to securing the future viability of the river ecosystem through significant land protection and restoration activities. More than 81% of the length of the waterway is now in public ownership.

5.3 Within the Fendalton-Waimairi-Harewood Community Board area we have constructed approximately 3.5 km of the Source to Sea walkway. This includes sections of the walkway that pass-through Smacks Creek Esplanade Reserve, Styx Mill Conservation Reserve, Te Waoku Kahikatea Reserve, Te Waoku Kapuka Reserve, Kā Pūtahi Confluence Conservation Reserve, Kā Pūtahi Community Orchard, and a short section at the new Meadow Stream Subdivision on Styx Mill Road.

5.4 As we continue to add more reserves to our network, there is increasing demand to access and move along the Pūharakekenui-Styx River corridor. The total length of the Pūharakekenui-Styx Source to Sea Reserve network that passes through the Community Board area is approximately 10.6 km, meaning that we have so far constructed just a third of the walkway system.

5.5 We are progressively building a 2.6 m wide timber edged chip surfaced pathway along the reserve system that is accessible for pedestrians and recreational cyclists. A chip surfaced path is more in keeping with the natural wilderness character of the source-to-sea experience than asphalt or concrete. We have planned the path to be wider than a standard park pathway, but not as wide as a typical shared commuter cycleway. The width allows for native plants to spill over the edges of the path to help it blend into its surroundings while still allowing people to walk two or three abreast. It also prioritises the use of the reserve corridor for recreation activities and the enjoyment of nature over more active travel and commuting.

5.6 Running parallel with the main pathway, we plan to establish a more ‘wilderness-styled’ route where people will be able to experience a wilderness experience. To achieve this, we intend to establish a series of poled or marked routes through our wilderness areas that will not be a formed track and may require users to cross rivers and streams on back country styled bridges or even on foot. We intend to plan and mark these routes only through areas of established habitats and plantings so that the route appears to wind its way through the environment (rather than the environment having been designed around the route).

5.7 The attached document details the lengths of the 2.6 m wide formed sections of the Pūharakekenui-Styx Source to Sea Walkway that we are proposing to construct throughout the reserve network over the next ten years via the Council’s Long Term Plan funding allocations, and/or as other funding and support becomes available. These sections are summarised in the table below.

5.8 While most sections will be subject to funding availability, we intend to construct a section of pathway linking the NZTA shared path with Ouruhia Domain this financial year. This section has been prioritised in order to complete a strategic link in the walkway system, and also to facilitate lizard translocations to the site. Once lizards have been released (or detected) at the site, constructing the pathway through their habitat would then require a lizard management plan and translocation, significantly increasing the cost of the project. A recent survey has not detected lizards at this site, hence the urgency to construct this particular section.

5.9

Site	Reserve length	Length constructed	New path required	New boardwalk required	Priority
Upper Styx	860 m	0 m	860 m	10 m	3c
Hobday’s Esplanade Strip	760 m	0 m	760 m	0 m	3a
Harewood Park/Nursery	300 m	0 m	300 m	0 m	5c
Styx Mill Conservation Reserve	2037 m	1577 m	460 m	5 m	3d
Styx East of Main North Road	758 m	288 m	320 m	150 m	2e
Te Waoku Kahikatea Reserve	834 m	772 m	55 m	7 m	1a
Ka Putahi Confluence Reserve	105 m	0 m	80 m	25 m	1c
Ka Putahi Headwaters Reserve	325 m	0 m	310 m	15 m	4b
Ka Putahi Middle Section	2085 m	0 m	2070 m	15 m	3b
Factory Road to Motorway	580 m	0 m	580 m	15 m	3g
Coca Cola Esplanade Reserve	210 m	0 m	195 m	15 m	3f
Ouruhia Domain	440 m	0 m	440 m	0 m	1b
Te Waoku Kapuka	864 m	484 m	380 m	15 m	2b
Ka Putahi Community Orchard	540	125 m	415 m	0 m	2c
Rongoa Maori Demonstration Site	275	100 m	175 m	25 m	3e
Wilkinsons Road	250 m	250 m	250 m	25 m	4c
Total	10,363 m	3596 m	6790 m	312 m

5.10 We have limited the scope of this report to existing public land, or land parcels that we anticipate being vested with the Council in the near future, including esplanade reserves incorporated into subdivision applications within the coming months or years.

5.11 Where tracks interface with public roads, we will work closely with Council traffic engineers to ensure any road and pedestrian safety considerations are mitigated on a case-by-case basis (Refer Appendix 1 of Attachment A).

5.12 For the purpose of efficiency, we are now seeking bulk approval for the route of these sections of walkway to streamline the delivery of this ongoing programme as resources become available. This approach will avoid staff needing to come back to the Board for approval on a site-by-site basis for new sections as opportunities arise to construct them.

5.13 The decision affects the following wards/Community Board areas:

5.13.1 Fendalton-Waimairi-Harewood

6. Policy Framework Implications Ngā Hīraunga ā- Kaupapa here

Strategic Alignment Te Rautaki Tīaroaro

6.1 The Styx River Source to Sea Walkway contributes to achieving the community outcome of a green and liveable city by connecting neighbourhoods and communities in an accessible way, supporting our goals to reduce emissions, build climate resilience, and protect and regenerate the environment.

6.2 This report supports the Council's Long Term Plan (2021 - 2031):

6.3 Parks, Heritage and Coastal Environment

6.3.1 Activity: Parks and Foreshore

· Level of Service: 6.3.5 Overall customer satisfaction with the recreational opportunities and ecological experiences provided by the City's Regional Parks. - Regional Parks resident satisfaction >=80%.

Policy Consistency Te Whai Kaupapa here

6.4 The decision is consistent with the Council’s Plans and Policies, including:

6.4.1 Styx Vision 2000 – 2040.

6.4.2 Public Open Space Strategy 2010 – 2040.

6.4.3 Parks and Waterways Access Policy 2002.

6.4.4 Construction Standard Specification 2022.

Impact on Mana Whenua Ngā Whai Take Mana Whenua

6.5 The decision does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Mana Whenua, their culture and traditions.

6.6 The decision involves a matter of interest to Mana Whenua but will not impact on our agreed partnership priorities with Ngā Papatipu Rūnanga.

6.7 Mana Whenua were partners in the development of both the Styx Vision 2000 – 2040 and the Public Open Space Strategy. They have been strong supporters of the Source to Sea Walkway experience and are particularly interested in its role in providing better access to their awa and its associated mahinga kai resources.

6.8 We will continue to consult and be guided by Mana Whenua on a site-by-site basis as part of consenting requirements and will adhere to accidental discovery protocols during excavations for path construction.

Climate Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi

6.9 The proposals in this report are unlikely to contribute significantly to adaptation to the impacts of climate change or emissions reductions.

6.10 Although there will be a carbon-cost associated with the construction of the pathway, this will be minimised with simple construction methods and materials. The pathway will improve walkability in local neighbourhoods and continue to promote walking and cycling which are both considered low-cost, zero-emission forms of mobility and can also contribute to health benefits associated with more active lifestyles.

Accessibility Considerations Ngā Whai Whakaaro mā te Hunga Hauā

6.11 Due to the relatively flat nature of the Pūharakekenui-Styx River catchment, it is anticipated that all main pathways and boardwalks will be accessible, and their 2.6 m width will also lend themselves to sensory impaired users/visitors.

7. Resource Implications Ngā Hīraunga Rauemi

Capex/Opex Ngā Utu Whakahaere

7.1 Cost to Implement - For financial year 2023-24 we are planning to construct the pathway along Ka Putahi at Ouruhia Domain, connecting the shared pathway on the Christchurch Northern Corridor (SH74) to Ouruhia Domain. These works will be funded from CPMS 61803 – Community Parks Development of New Assets and is expected to cost $75,000.

7.2 Maintenance/Ongoing costs – This would need to be covered within existing parks maintenance budgets as there is no additional operational funding to maintain additional new assets. However, we are continuing to work with a number of community groups within the catchment, including the Styx Living Laboratory Trust, who have access to funding and resources that may be able to be applied to not only track construction, but also to track maintenance activities.

7.3 Future funding will need to be prioritised within capital programmes for new development in Regional Parks or Community Parks. The total funding required is approximately $1,550,000 and will be spread over multiple years as it becomes available. This would be funded from Regional and Community Parks Development budgets. Current LTP budgets for these areas total $10M from FY 25-31.

8. Legal Implications Ngā Hīraunga ā-Ture

Statutory power to undertake proposals in the report Te Manatū Whakahaere Kaupapa

8.1 The Community Board has the delegation to approve the location of, and construction of, or alteration or addition to, any structure or area on parks and reserves provided the matter is within the policy and budget set by the Council.

Other Legal Implications Ētahi atu Hīraunga-ā-Ture

8.2 There is no legal context, issue, or implication relevant to this decision.

9. Risk Management Implications Ngā Hīraunga Tūraru

9.1 Risk of encountering contaminated land.

9.1.1 This will be addressed on a case-by-case basis as part of planning and design of specific lengths of walkway. Where contaminated material is encountered, the walkway route may be able to be re-routed to avoid the site, or, alternatively, any excavated contaminated material will be disposed of in an approved landfill or encapsulated appropriately within the site.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Styx Source to Sea Walkway Implementation	23/1554992	18

In addition to the attached documents, the following background information is available:

Document Name – Location / File Link

Not applicable

Confirmation of Statutory Compliance Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories Ngā Kaiwaitohu

Authors

Antony Shadbolt - Team Leader Biodiversity

Megan Carpenter - Team Leader Parks Recreation & Planning

Approved By

Kelly Hansen - Manager Parks Planning & Asset Management

Kay Holder - Manager Regional Parks

Al Hardy - Manager Community Parks

Andrew Rutledge - Head of Parks

Waimāero Fendalton-Waimairi-Harewood Community Board

06 November 2023

8. Waimāero Fendalton-Waimairi-Harewood Better-Off Fund Applications for Consideration
Reference / Te Tohutoro:	23/1593052
Report of / Te Pou Matua:	Maryanne Lomax, Community Governance Manager (Maryanne.Lomax@ccc.govt.nz)
Senior Manager / Pouwhakarae:	Mary Richardson, General Manager Citizens & Community (Mary.Richardson@ccc.govt.nz)

1. Purpose of Report Te Pūtake Pūrongo

1.1 The purpose of this report is for the Waimāero Fendalton-Waimairi-Harewood Community Board to consider applications for funding from its Better-Off Fund as listed below.

Funding Request Number	Organisation	Project Name	Amount Requested	Amount Recommended
00066776	Friends of the Christchurch Botanic Gardens	Contribution to Mona Vale Bath House Restoration	$50,000	$50,000
00066215	Burnside Park Tennis Club	Replacement of Astro Turf Tennis Courts	$25,000	$15,000
00066774	Burnside Bowling Club Incorporated	Watering System Upgrade	$30,000	$10,000
00066775	CCC Parks Unit	Shade Sails at Westburn Reserve	$18,400	$18,400

1.2 There is currently a balance of $500,000 remaining in the fund.

2. Staff Recommendations / Ngā Tūtohu

That the Waimāero Fendalton-Waimairi-Harewood Community Board:

1. Approves a grant of $50,000 from its Better-Off Fund to The Friends of the Christchurch Botanical Gardens Inc towards their fundraising campaign for the restoration of the Mona Vale Bath House.

2. Approves a grant of $15,000 from its Better-Off Fund to the Burnside Park Tennis Club towards replacement costs of their four astro turf tennis courts.

3. Approves a grant of $10,000 from its Better-Off Fund to the Burnside Bowling Club towards their watering system upgrade.

4. Allocates $18,400 from its Better-Off Fund to be transferred to the Council's Parks Unit to purchase two shade sails as part of the Westburn Reserve renewal project.

3. Key Points Ngā Take Matua

Strategic Alignment Te Rautaki Tīaroaro

3.1 The recommendations above are aligned to the Council's Strategic Framework and in particular the strategic priorities of a Collaborative and Confident City and A Cultural Powerhouse City. The projects also align with the Te Haumako Te Whitingia Strengthening Communities Together Strategy.

3.2 The purpose of the fund is to partner with organisations and groups to support local initiatives, projects, and activities through additional Community Board funding, including a focus on supporting local action to increase climate resilience.

3.3 Projects will improve wellbeing by building social capital, encourage participation, increase accessibility and connectedness – generating opportunities for youth, diverse communities and increasing local pride.

3.4 When considering allocation of funds, priority will be given to projects/initiatives that contribute towards the following outcomes:

· Increasing the tree canopy across the city and our regional parks

· Enhancing biodiversity

· Safer neighbourhoods

· Repairing infrastructure and facilities

· Responding to climate change through adaptation planning

· Encouraging active travel

3.5 Projects should also show a strong alignment to the Council's Te Haumako Te Whitingia Strengthening Communities Together Strategy.

3.6 Priority will also be given to projects the directly contribute towards achieving Community Board Plan priorities.

Decision Making Authority Te Mana Whakatau

3.7 The Community Board has the delegated authority to determine the allocation of the Better-Off Fund for each community.

3.7.1 Allocations must be consistent with any policies, standards or criteria adopted by the Council.

3.7.2 The Fund does not cover:

· Legal challenges or Environment Court challenges against the Council, Council Controlled organisations, or Community Board decisions

· Projects or initiatives that change the scope of a Council project or that will lead to ongoing operational costs to the Council (though Community Boards can recommend to the Council that it consider a grant for this purpose).

Assessment of Significance and Engagement Te Aromatawai Whakahirahira

3.8 The decisions in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

3.9 The level of significance was determined by the number of people affected and/or with an interest.

3.10 Due to the assessment of low significance, no further community engagement and consultation is required.

Discussion Kōrerorero

3.11 At the time of writing, the balance of the Better-Off Fund is as below.

Total Budget 2023/25	Granted To Date	Available for allocation	Balance If Staff Recommendation adopted
$500,000	$0	$500,000	$406,600

3.12 Based on the current Better-Off Fund criteria, the applications listed above are eligible for funding.

3.13 The attached Project Brief(s) provide detailed information for the applications. This includes organisational details, project details, financial information, and a staff assessment.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Better-Off Fund Project Brieft - Mona Vale Bath House	23/1665382	46
b ⇩	Better-Off Fund Project Brief - Burnside Park Tennis Club	23/1665383	49
c ⇩	Better-Off Project Brief - Burnside Bowling Club	23/1665385	52
d ⇩	Better-Off Fund Project Brief - Westburn Reserve Shade Sails	23/1665386	55

Confirmation of Statutory Compliance Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories Ngā Kaiwaitohu

Authors

Maryanne Lomax - Manager Community Governance, Fendalton-Waimairi-Harewood

Lisa Gregory - Community Recreation Advisor

Approved By

John Filsell - Head of Community Support and Partnerships

Waimāero Fendalton-Waimairi-Harewood Community Board

06 November 2023

9. Fendalton-Waimairi-Harewood 2023-24 Discretionary Response Fund Application - Christchurch City BMX Club
Reference / Te Tohutoro:	23/1655887
Report of / Te Pou Matua:	Lisa Gregory, Community Recreation Advisor (Lisa.Gregory@ccc.govt.nz)
Senior Manager / Pouwhakarae:	Mary Richardson, General Manager Citizens & Community (Mary.Richardson@ccc.govt.nz)

1. Purpose of Report Te Pūtake Pūrongo

1.1 The purpose of this report is for the Waimāero Fendalton-Waimairi-Harewood Community Board to consider an application for funding from its 2023-24 Discretionary Response Fund from the organisation listed below.

Funding Request Number	Organisation	Project Name	Amount Requested	Amount Recommended
00066791	Christchurch City BMX Club Inc	Track Upgrades	$15,000	$5,000

1.2 There is currently a balance of $51,982 remaining in the fund.

2. Staff Recommendations / Ngā Tūtohu

That the Waimāero Fendalton-Waimairi-Harewood Community Board:

1. Approves a grant of $5,000 from its 2023-24 Discretionary Response Fund to the Christchurch City BMX Club Inc towards the upgrading of its track.

3. Key Points Ngā Take Matua

Strategic Alignment Te Rautaki Tīaroaro

3.1 The recommendation above is aligned to the Council's Strategic Framework and in particular the strategic priorities of a Collaborative and Confident City and A Cultural Powerhouse City. The projects also align with the Te Haumako Te Whitingia Strengthening Communities Together Strategy.

Decision Making Authority Te Mana Whakatau

3.2 The Community Board has the delegated authority to determine the allocation of the Discretionary Response Fund for each community.

3.2.1 Allocations must be consistent with any policies, standards or criteria adopted by the Council.

3.2.2 The Fund does not cover:

· Legal challenges or Environment Court challenges against the Council, Council Controlled organisations or Community Board decisions.

Assessment of Significance and Engagement Te Aromatawai Whakahirahira

3.3 The decisions in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

3.4 The level of significance was determined by the number of people affected and/or with an interest.

3.5 Due to the assessment of low significance, no further community engagement and consultation is required.

Discussion Kōrerorero

3.6 At the time of writing, the balance of the 2023-2024 Discretionary Response Fund is as below.

Total Budget 2023/24	Granted To Date	Available for allocation	Balance If Staff Recommendation adopted
$104,132	$52,150	$51,982	$46,982

3.7 Based on the current Discretionary Response Fund criteria, the applications listed above are eligible for funding.

3.8 The attached Decision Matrix provides detailed information for the applications. This includes organisational details, project details, financial information and a staff assessment.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Fendalton-Waimairi-Harewood 2023-24 Discretionary Reponse Fund - Christchurch City BMX Club Decision Matrix	23/1664269	61

Confirmation of Statutory Compliance Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories Ngā Kaiwaitohu

Author	Lisa Gregory - Community Recreation Advisor
Approved By	Maryanne Lomax - Manager Community Governance, Fendalton-Waimairi-Harewood

Waimāero Fendalton-Waimairi-Harewood Community Board

06 November 2023

10. Fendalton-Waimairi-Harewood 2023-24 Youth Development Fund Applications - Anna Lee School of Dance, Connor Chase and Malvern Scout Group
Reference / Te Tohutoro:	23/1674486
Report of / Te Pou Matua:	Lisa Gregory, Community Recreation Advisor, (lisa.gregory @ccc.govt.nz); Natalie Dally, Community Development Advisor, (natalie.dally@ccc.govt.nz); Karen Boag, Community Development Advisor, (karen.boag@ccc.govt.nz)
General Manager / Pouwhakarae:	Mary Richardson, General Manager Citizens & Community (Mary.Richardson@ccc.govt.nz)

1. Purpose of Report / Te Pūtake Pūrongo

1.1 The purpose of this report is for the Waimāero Fendalton-Waimairi-Harewood Community Board to consider applications received for funding from its 2023-24 Youth Development Fund.

1.2 The report is staff generated as a result of an application being received.

1.3 The current balance of the fund is $3,950.

2. Officer Recommendations / Ngā Tūtohu

That the Waimāero Fendalton-Waimairi-Harewood Community Board resolve to:

1. Approve a grant of $750 from its 2023-24 Youth Development Fund to the Anna Lee School of Dance towards the costs of Olivia Jane Henry, Ella Mary Walsh, Olivia Tiare Lyn Ingold, Kendra Vivian Coombes and Cassia Scarlett Ellis to attend and perform on the She Shines On Dance Tour in New York and Orlando, from 11 to 26 April 2024.

2. Approve a grant of $400 from its 2023-24 Youth Development Fund towards the costs of Connor Chase to attend a cultural exchange to Japan, from 30 November to 15 December 2023.

3. Approve a grant of $500 from its 2023-24 Youth Development Fund to the Malvern Scout Group being, $100 each for; Lila Rusbatch, Lola Romero, Ella Pulsen, Tom Reed and Grace Nesbit to attend the New Zealand Scout Jamboree, to be held at Mystery Creek in Hamilton from 30 December 2023 to 7 January 2024.

3. Key Points / Ngā Take Matua

Issue or Opportunity / Ngā take, Ngā Whaihua rānei

3.1 To consider applications received to support the development and achievements of young people living in the Fendalton-Waimairi-Harewood area.

Strategic Alignment / Te Rautaki Tīaroaro

3.2 The recommendations in this report align to the Council's Community Outcome of Resilient Communities including:

· Celebration of our identity through arts, culture, heritage and sport and recreation

· Valuing the voices of all cultures and ages (including children).

Decision Making Authority / Te Mana Whakatau

3.3 Determine the allocation of the discretionary Response Fund for each community (including any allocation towards a Youth Development Fund).

3.4 Allocations must be consistent with any policies, standards or criteria adopted by the Council.

3.5 The Fund does not cover:

· Legal challenges or Environment Court challenges against the Council, Council Controlled organisations or Community Board decisions

Assessment of Significance and Engagement / Te Mana Whakatau

3.6 The decision(s) in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

3.7 The level of significance was determined by the number of people affected and/or with an interest.

3.8 Due to the assessment of low significance, no further community engagement and consultation is required.

1. Applicant / Te Kaitono 4 – Anna Lee School of Dance

1.1 Event seeking support for: She Shines On Dance Tour in New York and Orlando, from 11 to 26 April 2024.

1.2 Five of the 22 participants attending and performing at the event reside in the Fendalton-Waimairi-Harewood area:

· Olivia Jane Henry, who lives in St Albans

· Ella Mary Walsh, who lives in Northwood

· Olivia Tiare Lyn Ingold, who lives in Burnside

· Kendra Vivian Coombes, who lives in Bishopdale

· Cassia Scarlett Elli, who lives in Bishopdale

1.3 The 'She Shines On' dance tour provides participating students with a fully immersive dance experience. Throughout the tour, students will find themselves completely immersed in the dynamic dance scene of New York and Orlando.

1.4 The dancers will take class at prestigious dance schools and attend Broadway shows in New York. In Orlando they will take workshops and perform at Disneyworld and Universal Studios. Importantly, students will proudly showcase New Zealand's talent on an international platform and performing at these esteemed venues, collaborating with fellow dancers as part of a team effort.

1.5 The dance tour is an incredible opportunity for young performers who are considering their career options in the performing arts industry. Dancers from previous tours, have come back inspired to pursue their dreams as they gained confidence and developed important interpersonal and dance skills.

1.6 The cost per person for the tour is $8,800 in total. Up to this point, the school has accumulated $6,100 through diverse fundraising efforts, including a bake sale, quiz night and other activities.

1.7 The total cost per person for the trip:

EXPENSES	Cost ($)
Airfare, Tour Cost, Uniforms, Accommodation, Costumes	$8,800
Total	$8,800

2. Applicant / Te Kaitono 4 – Connor Nicolas Chase

2.1 Age: 16

2.2 Suburb: Ilam

2.3 School: Middleton Grange

2.4 Event seeking support for: Cultural Exchange to Japan, from 30 November to 15 December 2023.

2.5 The exchange trip Connor will be attending has been arranged by Middleton Grange School with Darfield Intermediate to Japan. The purpose is to strengthen connections with their sister school in Nishinomiya, Hyogo Prefecture, and experience a cultural homestay in Tottori Prefecture, where Connor will attend school for a week. The trip also includes visits to Tokyo for sightseeing and Hiroshima for historical awareness. The two-week journey begins on 30 November from Auckland, with the return on 12 December. This trip will help Connor build international connections, friendships, and cultural awareness while honing language skills.

2.6 Connor is multilingual and proficient in languages like Korean, Japanese, Chinese, French, and Tagalog. In his free time, he enjoys cooking, baking, reading Manga, and watching Anime with friends. He also explores cities spontaneously with friends.

2.7 In the future, he aims to utilise his language skills for international travel and attend university. He dreams of participating in productions and musicals, inspired by his lead role in Middleton Grange's "Shrek: The Musical."

2.8 He plans to contribute to the community by embracing the ideals of hospitality, such as New Zealand's Manaakitanga and Japan's welcoming culture. As for the exchange programme, Connor successfully applied last year and hosted Japanese students at his school this year.

2.9 Up to this point, Connor has raised $1,390 through fundraising efforts.

2.10 Connor has requested $500 towards his costs:

EXPENSES	Cost ($)
Airfares	$2,468
Accommodation	$537
Other	$100
Total	$3,105

3. Applicant / Te Kaitono – Malvern Scout Group

3.1 Event seeking support for: NZ Scout Jamboree, to be held at Mystery Creek in Hamilton from 30 December 2023 to 7 January 2024

3.2 Malvern Scout Group are sending a group of 17 youth and 5 leaders to the 23rd NZ Scout Jamboree at the end of this year. Five of the 22 participants attending the event reside in the Fendalton-Waimairi-Harewood area:

· 13-year-old Lila Rusbatch from Northwood

· 13-year-old Lola Romero from Northwood

· 13-year-old Ella Pulsen from Belfast

· 12-year-old Tom Reed from St Albans

· 12-year-old Grace Nesbit from Ilam

3.3 The Jamboree is a large scout camp that is held every three years at different sites in New Zealand. It is usually attended by around 4,000 or more scouts, leaders and staff from around NZ, the Pacific and other parts of the world.

3.4 Over the eight days the youth participate in many fun and challenging activities and also take turns to prepare, and cook meals and clean up afterwards, dumping kitchen grey water, fetching clean water, washing their clothes and keeping their sleeping area tidy. They have fun are challenged, learn basic life skills and learn about living together and cooperation which ensures that the larger contingent is supported by each smaller group.

3.5 Lifelong memories, friends and lessons for a lifetime are created at Jamboree. They come home exhausted, elated, full of inspiration for their future scouting adventures and with experiences that contribute to their personal development and enable them to become active members of their community.

3.6 The Scouts have been undertaking fundraising projects for the past 12 months such as cheese rolls and pie sales; sausage sizzles and a quiz night. While parents take the lead in organising fundraising and being there on the day, the youth members have been present at all sausage sizzles. The youth will also be involved in a jumble sale that will take place in the scout hall in term four.

3.7 The total cost per person for the trip is:

EXPENSES	Cost ($)
Jamboree	$1,400
Flights/Bus	$358
Marquee	$104
Leader Costs	$400
Gear and sundries	$250
Total (per person)	$2,512

Attachments / Ngā Tāpirihanga

There are no attachments for this report.

Confirmation of Statutory Compliance / Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories / Ngā Kaiwaitohu

Authors

Lisa Gregory - Community Recreation Advisor

Natalie Dally - Community Development Advisor

Karen Boag - Community Development Advisor

Approved By

Maryanne Lomax - Manager Community Governance, Fendalton-Waimairi-Harewood

Waimāero Fendalton-Waimairi-Harewood Community Board

06 November 2023

11. Waimāero Fendalton-Waimairi-Harewood Community Board Area Report - November 2023
Reference / Te Tohutoro:	23/1676229
Report of / Te Pou Matua:	Maryanne Lomax, Community Governance Manager (Maryanne.Lomax@ccc.govt.nz)
Senior Manager / Pouwhakarae:	Mary Richardson, General Manager Citizens & Community (Mary.Richardson@ccc.govt.nz)

1. Purpose of Report Te Pūtake Pūrongo

This report provides the Board with an overview on initiatives and issues current within the Community Board area.

2. Officer Recommendations Ngā Tūtohu

That the Waimāero Fendalton-Waimairi-Harewood Community Board:

1. Receive the Waimāero Fendalton-Waimairi-Harewood Community Board Area Report for November 2023.

3. Community Support, Governance and Partnership Activity

3.1 Community Governance Projects

Activity

Detail

Timeline

Strategic Alignment

Celebrate Bishopdale and Bishopdale Skate Jam

Celebrate Bishopdale is a free annual family event with everyone coming together as a community to celebrate living in Bishopdale. A great family fun day where you can enjoy a wide range of performances, activities and food.

(see further detail below)

25 November 2023

11am-2pm

Strengthening Communities Together Strategy

Youth Pool Party at Jellie Park

If you are in Years 7-13, come down to Jellie Park on Friday 1 December from 6 to 8pm for a great night of swimming, hydroslide, music and best bomb competition! All for only $5.

1 December 2023

6pm-8pm

Strengthening Communities Together Strategy

3.2 Celebrate Bishopdale Community Event

25 November 2023, 11am-2pm, Bishopdale Park

This year we are joined by Angel Fish Kids and the Backyard Skiffle Band who will entertain the whole family! As well as the Making Moves Hip Hop Crew from Swarm Studios.

The event is held at Bishopdale Park and includes entertaining stage performances from local school groups, artists and organisations. There will be numerous information stalls, have a go activities, arts and crafts. There is food for sale on the day and local groups will be selling their wares for fundraising.

Again, this year, we will be running the Bishopdale Skate Jam as well over at the recently upgraded skate park. Join George and his team from Skate Skool and learn how to skateboard at this energising event for the kids.

Aimed at eight to 15-year-olds but suitable for younger or older audiences or for a family to attend. Good opportunities for youth who have not skated before or have just started. Have-a-go youth skateboard event with skate demonstrations, competitions, learn to skate with the Skate Skool team and free skateboard hire.

Celebrate Bishopdale: https://ccc.govt.nz/news-and-events/whats-on/event/celebrate-bishopdale-2023

Skate Jam: https://ccc.govt.nz/news-and-events/whats-on/event/bishopdale-skate-jam-2023

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A poster for a skateboarder

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3.3 Unveiling Minds: The Mental Health Hui

On 25 September 2023, the Fendalton-Waimairi-Harewood Community Governance Team hosted a Mental Health Hui driven by feedback from local community groups. Following a "Navigating the Mental Health Sector" workshop last year, these groups sought deeper insights into community mental health and addiction services available and how they can be accessed.

The Hui featured enlightening sessions from Step Ahead Trust, Youthline, He Waka Tapu, Stepping Stone Trust, and Te Mana Ora. Attendees continued their discussions over lunch, with informative materials on display. For those who couldn't attend in person, the hui was recorded for later viewing.

This diverse event attracted representatives from various organisations, all passionate about learning more. In addition to knowledge sharing, valuable networking opportunities arose during lunch, fostering connections and potential collaborations.

The video of the hui can be viewed on the Board's YouTube channel by clicking here.

3.4 Fendalton-Waimairi-Harewood Community Liaison Meeting

The bi-monthly Community Liaison meeting was held on Wednesday 11 October 2023 in the Boardroom at the Fendalton Service Centre. There was a good turn-out of groups to the session, with a few new faces in the room. Community Board Chair, Bridget Williams was also in attendance.

Given we are coming up to summer and event season we had the Council's Events Team Leader, Tanya Cokojic, and Events Partnership and Development Advisor, Chloe Marks, join us for the meeting. They took the group through the process of events permits and timeframes and answered questions. They showed a comprehensive presentation as a resource for all events and all of the information is readily available on the Council's website.

We also reminded everyone about the law changes in the Incorporated Societies Act which groups will have two and a half years to sort out their organisation's constitution. The local advisors will be hosting a session with the Liaison Group early next year with Canterbury Community Law.

Groups were also encouraged to think of trainings, speakers, and hui events they would like for next year.

The next meeting is our Christmas 'thank you' and will be held on 30 November 2023 at St Barnabas Church, 8 Tui Street, Fendalton from 9am-11am.

3.5 Bryndwr Community Event - Save the Date!

On Saturday, 27 January 2024, a collaborative endeavour involving local community groups and service providers will introduce a special event. Their main objective is to foster connection within the Bryndwr community, promoting a sense of belonging and showcasing community activities and services available. The event also warmly welcomes new Kāinga Ora residents joining the community.

Strategically timed towards the conclusion of the school holidays, this event is designed to aid locals in a seamless transition back into their school routines while encouraging active participation in community activities.

Notable event partners include local CCC Community Governance Team and Fendalton Library, alongside St Aidan’s (Bryndwr), The Village @ Bryndwr, New Generation Church, Bryndwr Community Gardens, Bryndwr Chapel, Bryndwr Vege Co-op, and Kāinga Ora.

Best of all, it is FREE! Providing a chance for locals to explore services, enjoy family-friendly activities, and connect with neighbours.

For more information, contact Karen Boag, Community Development Advisor at karen.boag@ccc.govt.nz

3.6 New Community Garden in Fendalton

The Helen Anderson Trust have been fortunate to be gifted the use of some private land in Fendalton (off Clyde Road) to establish a “pop up” community garden. The space will be available for three years, possibly four. The Trust have a range of funders involved in supporting the project and are keen to get the local community and groups involved in the space in collaborative ways.

The Bishopdale Menzshed made some relocatable planter boxes for garden beds and participants from the Helen Anderson Trust have been working on getting the space ready, filling the boxes with dirt and they want to acknowledge the help from the Menzshed for building the main structure of poly tunnel house. They have water on site, a portaloo that is chemically cleaned each week and plants and a picnic table coming.

The Helen Anderson Trust provides day service support to Christchurch adults with intellectual disabilities enabling them to live good lives by fostering a sense of independence, personal confidence and equipping them with life skills. The focus is on providing community inclusion and participation for each individual aged from 16 years upwards. Individuals are provided with opportunities that reflect their interests as well as helping them to achieve personal goals.

The Trust runs Duke of Edinburgh Hillary Awards, for under 25’s and The Helen Anderson Trust Believe and Achieve Awards for 25's and over. In this programme participants have real world experiences that challenge, empower, and expand their skills. This community garden space is one of the activities that is part of this programme.

Projects like this not only enhance the independence, work experience, and an appreciation of the outdoors for participants but it fosters interaction with a wider range of people in the local community as they all work together. This is an exciting development in our patch and a great addition to our community resources.

3.7 Community Funding Summary

3.7.1 A status report on the Board's 2023-24 Discretionary Response Fund and Youth Development Fund as at 16 October 2023 is attached (refer to Attachment A).

3.7.2 One Youth Development Fund application has been approved by the Community Governance Manager under staff delegation:

· Libby Crawford – to participate in the Spirit of Adventure - $100

· Georgia Robertson - to participate in the Evolution Dance Competition in Australia - $250

· Malia Hughes Apulu - to participate in the Touch Tournament in Nelson - $100

3.8 Participation in and Contribution to Decision Making

3.8.1 Report back on other Activities contributing to Community Board Plan

· A progress report on the 2023-25 Community Board Plan priorities is attached (refer to Attachment B).

3.8.2 Council Engagement and Consultation

· Proposed alcohol ban at QEII Park for events

Christchurch City Council is considering amending its Alcohol Restrictions in Public Places Bylaw to provide for an alcohol ban at QEII park and the surrounding area, specifically during large scale events. While event providers can still apply for special licenses to serve alcohol at these events, this would aim to limit antisocial behaviour in non-licensed areas and the surrounding area on event days.

Consultation opened on 16 October 2023 and closes on 6 November 2023 - https://letstalk.ccc.govt.nz/proposed-alcohol-ban-qeii

· Engagements closed prior to the Board meeting:

o Greers and Langdons Road intersection upgrade - Opened on 11 October 2023 and closed on 31 October 2023 - https://letstalk.ccc.govt.nz/greers-and-langdons-intersection-upgrade

3.9 Governance Advice

3.9.1 Following the public forum to the Board on 9 October 2023 regarding the trees on Brookside Terrace, a letter has been sent from the Board to the Chief Executive of the Ōtautahi Community Housing Trust outlining the concerns of the local residents.

4. Advice Provided to the Community Board Ngā Kupu Tohutohu ka hoatu ki te Poari Hapori

4.1 Customer Service Request Report - Hybris monthly report for September 2023 attached, providing an overview of the number of Customer Service Requests that have been received, including the types of requests being received and a breakdown of how they are being reported (refer to Attachment C).

4.2 Graffiti Snapshot - September 2023 (refer to Attachment D)

4.3 SWN - Merrin Street/Withells Road Intersection - safety improvements (circulated 11 October 2023)

4.4 SWN - Nor'West Arc Cycleway (circulated 12 November 2023)

4.5 Memo - Memorial Avenue Cycle Safety (refer to Attachment E)

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Fendalton-Waimairi-Harewood Funding Update - November 2023	23/1690143	75
b ⇩	2023-25 Waimāero Fendalton-Waimairi-Harewood Community Board Plan Progress Report	23/1692529	77
c ⇩	Fendalton-Waimairi-Harewood Hybris Ticket Report - September 2023	23/1692530	80
d ⇩	Graffiti Snapshot - September 2023	23/1692531	81
e ⇩	Memo - Memorial Avenue Cycle Safety	23/1693073	83

Signatories Ngā Kaiwaitohu

Author	Maryanne Lomax - Manager Community Governance, Fendalton-Waimairi-Harewood
Approved By	John Filsell - Head of Community Support and Partnerships