Agenda of Waitai Coastal-Burwood-Linwood Community Board

Waitai Coastal-Burwood-Linwood Community Board

06 November 2023

Unconfirmed

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Waitai

Coastal-Burwood-Linwood Community Board

Open Minutes

Date: Monday 9 October 2023

Time: 4.31 pm

Venue: Boardroom, Corner Beresford and Union Streets,
New Brighton

Present

Chairperson

Deputy Chairperson

Members

Paul McMahon

Jackie Simons

Tim Baker

Kelly Barber

Celeste Donovan (via Audio/Visual link)

Alex Hewison

Yani Johanson

Greg Mitchell

Jo Zervos

Christopher Turner-Bullock

Manager Community Governance, Coastal-Burwood-Linwood

941 8233

christopher.turner@ccc.govt.nz

www.ccc.govt.nz

Karakia Tīmatanga: Led by Paul McMahon

The agenda was dealt with in the following order.

1. Apologies Ngā Whakapāha

Part C

There were no apologies.

2. Declarations of Interest Ngā Whakapuaki Aronga

Part B

Greg Mitchell declared an interest in Item 11, Waitai Coastal-Burwood-Linwood Summer with your Neighbours 2023-24 and took no part in the Board’s discussion or voting on this item.

3. Confirmation of Previous Minutes Te Whakaāe o te hui o mua

Part C

Community Board Resolved CCBCC/2023/00063

That the minutes of the Waitai Coastal-Burwood-Linwood Community Board meeting held on Monday, 11 September 2023 be confirmed.

Greg Mitchell/Jackie Simons Carried

4. Public Forum Te Huinga Whānui

Part B

4.1

Conservation Volunteers New Zealand

Hamish Fairbairn, Regional Manager on behalf of Conservation Volunteers New Zealand (CVNZ) addressed the Board in relation to the Mahi CVNZ have been doing in the Otakaro Avon River corridor (OARC).

After questions from members, the Chairperson thanked Hamish for his presentation

4.2

PEEEP Trust

Bebe Frayle and Vanessa Johnson on behalf of PEEEP Trust (People Empowering and Environment Enhancement Programme Trust) addressed the Board in relation to what the PEEEP Trust do, and the impact of grants provided.

After questions from members, the Chairperson thanked Bebe and Vanessa for their presentation.

Attachments

a PEEEP Trust Presentation

4.3

Waitakiri Drive Health and Safety Concerns

Ross Harland, Wayne Fairweather and Denyse South, local residents addressed the Board in relation to health and safety concerns on Waitakiri Drive.

After questions from members, the Chairperson thanked Ross, Wayne and Denyse for their presentation.

Part B

That the Waitai Coastal-Burwood-Linwood Community Board:

1. refer the issues raised to staff for investigation and response back to the Board.

Attachments

a Waitakiri Drive, Health and Safety Concerns - Statement

4.4

Waitakiri School Pool

Andrew Barker, Principal of Waitakiri School, Ian Woodwood and two students, Caleb and Laila addressed the Board in relation to a 25 metre in ground pool designed for the school.

After questions from members, the Chairperson thanked Andrew, Ian, Caleb and Laila for their presentation.

Attachments

a Waitakiri School Presentation

5. Deputations by Appointment Ngā Huinga Whakaritenga

Part B

5.1

Road Safety Concerns on Gayhurst Road

Sara Farmer, parent and Sarah Matenga on behalf of parents and the Educational Child Care Centre Inc (ECCC) addressed the Board in relation to item 7, correspondence, regarding road safety concerns on Gayhurst Road outside the ECCC.

After questions from members, the Chairperson thanked Sara and Sarah for their presentation.

Item 7 of these minutes refers to the Boards decision on this matter.

Attachments

a Gayhust Road, Safety Concerns Statement

Alex Hewison left the meeting at 5.08pm and returned at 5.09pm during consideration of item 5.2.

Greg Mitchell left the meeting at 5.08pm and returned at 5.10pm during consideration of item 5.2.

Kelly Barber left the meeting at 5.08pm and returned at 5.10pm during consideration of item 5.2.

5.2

Woodham Road/Gloucester Street – Intersection Improvements

Anne Scott on behalf of Spokes Canterbury addressed the Board in relation to item 10, Woodham Road/Gloucester Street – Intersection Improvements.

After questions from members, the Chairperson thanked Anne for her presentation.

Item 10 of these minutes refers to the Boards decision on this matter.

Attachments

a Spokes Canterbury Presentation

5.3

Pine Trees in Arthur Adcock Memorial Reserve adjacent to the Parklands Bowling Club

Ken Bryenton and Rob Smith on behalf of the Pukeko Centre and Parklands Bowling Club addressed the Board in relation to item 8, Pine Trees in Arthur Adcock Memorial Reserve adjacent to the Parklands Bowling Club.

After questions from members, the Chairperson thanked Ken and Rob for their presentation.

Item 8 of these minutes refers to the Boards decision on this matter.

The meeting adjourned between 5.24pm and 5.30pm.

6. Presentation of Petitions Ngā Pākikitanga

Part B

There was no presentation of petitions.

7. Correspondence

Community Board Resolved CCBCC/2023/00064 Original Officer Recommendation accepted without change

Part B

That the Waitai Coastal-Burwood-Linwood Community Board:

1. Receive the correspondence from Sara Farmer and the Educational Child Care Centre and refer the concerns raised to staff for investigation and response back to the Community Board.

2. Receive the correspondence from Tony Clearwater in relation to the Pine Trees at Arthur Adcock Reserve and;

a. Note: Item 8 of the Agenda refers to the staff report on this topic.

b. That staff contact Tony Clearwater after the meeting to advise him of the Board’s decision on this matter.

3. Receive the correspondence from Kieran Abraham, Youth Development Fund Recipient in relation to his trip to the Canoe Polos Schools Nationals in Hawkes Bay.

Alex Hewison/Jackie Simons Carried

8. Pine Trees in Arthur Adcock Memorial Reserve adjacent to the Parklands Bowling Club
	Council Officer in attendance spoke to the accompanying report. The Board took into consideration the correspondence received from Tony Clearwater and the deputation from Ken Bryenton and Rob Smith when making their decision.
	Recommendations Officer Recommendations That the Waitai Coastal-Burwood-Linwood Community Board: 1. Receive the report. 2. Retain the 13 pine trees in Arthur Adcock Memorial Reserve. 3. Prune trees to help alleviate some of the shading and debris issues. 4. Include Arthur Adcock Memorial Reserve in the next Urban Forest Planting program. Chairpersons Recommendation That the Waitai Coastal-Burwood-Linwood Community Board: 1. Lay the report on the table until 6 November 2023 for further consideration of information provided on the Pine Trees in Arthur Adcock Memorial Reserve adjacent to the Parklands Bowling Club.
	Community Board Resolved CCBCC/2023/00065 Part C That the Waitai Coastal-Burwood-Linwood Community Board: 1. Approve the removal and replacement of the 13 pines trees subject to any resource consent requirements noting: a. That the Pukeko Centre will cover the costs of the replacement trees (26 new natives). b. That the pine tree stumps be retained. c. That Arthur Adcock Memorial Reserve be prioritised in the next tranche of the Urban Forest Planting program. d. That staff look to existing budgets to fund the removal of the pine trees and the resource consent costs. Tim Baker/Jo Zervos Carried

9. Removal of bus stops on Pages Road near Avon River bridge

Council Officer in attendance spoke to the accompanying report.

Community Board Resolved CCBCC/2023/00066 Original Officer Recommendation accepted without change

Part C

That the Waitai Coastal-Burwood-Linwood Community Board approves:

Bus stop 40368 – 652 Pages Road (Agenda Attachment A)

1. Pursuant to Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017:

a. That all existing parking and stopping restrictions associated with bus stop 40368 on the south side of Pages Road commencing at a point 244 metres east of its intersection with Anzac Drive and extending in an easterly direction for a distance of 12 metres, be revoked.

Bus stop 26485 – 649 Pages Road (Agenda Attachment A)

2. Pursuant to Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017:

a. That all existing parking and stopping restrictions associated with bus stop 26485 on the north side of Pages Road commencing at a point 296 metres east of its intersection with Anzac Drive and extending in an easterly direction for a distance of 12 metres, be revoked.

3. That bus stop signs (Bus Stops 40368 and 26485) and a bus seat (Bus Stop 40368) be removed as shown on Agenda Attachment A.

4. That these recommendations if approved, take effect when the parking and stopping restrictions that evidence the restrictions described in clauses 1 – 3 above are removed.

Tim Baker/Jackie Simons Carried

10. Woodham Road / Gloucester Street - Intersection Improvements

Council Officers in attendance spoke to the accompany report.

The Board took into consideration the deputation made by Anne Scott on behalf of Spokes Canterbury when making their recommendation to Council and decision.

Community Board Resolved CCBCC/2023/00067 Original Officer Recommendation accepted without change

Part C

That the Waitai Coastal-Burwood-Linwood Community Board approves:

2. All road surface treatments, lane changes and road markings as detailed on plan RD3874S1, dated 12/09/2023 and attached to the Agenda report as Attachment A.

3. That in accordance with Section 2.4 of the Land Transport Rule: Road User Rule 2004 that cycles be exempt from being required to turn left, when in the left turn lane on the Gloucester Street northern approach at its intersection with Woodham Road.

4. Pursuant to Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017, that the stopping of vehicles be prohibited at all times:

a. Along the western side of Gloucester Street commencing at its intersection with Woodham Road and extending in a southerly direction for a distance of approximately 53 metres as detailed on plan RD3874S1, dated 12/09/2023 and attached to the Agenda report as Attachment A.

b. Along the eastern side of Gloucester Street commencing at its intersection with Woodham Road and extending in a southerly direction for a distance of approximately 42 metres as detailed on plan RD3874S1, dated 12/09/2023 and attached to the Agenda report as Attachment A.

c. Along the western side of Gloucester Street commencing at its intersection with Woodham Road and extending in a northerly direction for a distance of approximately 31 metres as detailed on plan RD3874S1, dated 12/09/2023 and attached to the Agenda report as Attachment A.

d. Along the eastern side of Gloucester Street commencing at its intersection with Woodham Road and extending in a northerly direction for a distance of approximately 27 metres as detailed on plan RD3874S1, dated 12/09/2023 and attached to the Agenda report as Attachment A.

e. Along the southern side of Woodham Road commencing at its intersection with Gloucester Street and extending in an easterly direction for a distance of approximately 46 metres as detailed on plan RD3874S1, dated 12/09/2023 and attached to the Agenda report as Attachment A.

f. Along the northern side of Woodham Road commencing at its intersection with Gloucester Street and extending in an easterly direction for a distance of approximately 43 metres as detailed on plan RD3874S1, dated 12/09/2023 and attached to the Agenda report as Attachment A.

g. Along the southern side of Woodham Road commencing at its intersection with Gloucester Street and extending in a westerly direction for a distance of approximately 28 metres as detailed on plan RD3874S1, dated 12/09/2023 and attached to the Agenda report as Attachment A.

h. Along the northern side of Woodham Road commencing at its intersection with Gloucester Street and extending in a westerly direction for a distance of approximately 44 metres as detailed on plan RD3874S1, dated 12/09/2023 and attached to the Agenda report as Attachment A.

5. Pursuant to Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017, revokes any time restricted parking restrictions along the southern side of Woodham Road between its intersection with Gloucester Street and Tancred Street.

6. Pursuant to Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017, approves that the parking of vehicles be restricted to a maximum period of 30 minutes on the southern side of Woodham Road commencing at a point approximately 28 metres west of its intersection with Gloucester Street and extending in a westerly direction for a distance of 16 metres.

7. Revoke any previous resolutions pertaining to traffic controls made pursuant to any bylaw to the extent that they are in conflict with the traffic controls described above.

8. Approve that these resolutions take effect when parking signage and/or road markings that evidence the restrictions described in the staff report are in place.

Tim Baker/Alex Hewison Carried

Community Board Decided CCBCC/2023/00068 Original Officer Recommendation accepted without change

Part A

That the Waitai Coastal-Burwood-Linwood Community Board recommends that the Council approves:

1. Pursuant to Clause 18 of the Christchurch City Council Traffic and Parking Bylaw 2017:

a. That a Special Vehicle Lane (Cycle) be installed along the western side of Gloucester Street, commencing at its intersection with Woodham Road and extending in a southerly direction for a distance of approximately 60 metres as detailed on plan RD3874S1, dated 12/09/2023 and attached to the Agenda report as Attachment A.

b. That a Special Vehicle Lane (Cycle) be installed along the eastern side of Gloucester Street, commencing at its intersection with Woodham Road and extending in a southerly direction for a distance of approximately 64 metres as detailed on plan RD3874S1, dated 12/09/2023 and attached to the Agenda report as Attachment A.

c. That a Special Vehicle Lane (Cycle) be installed along the western side of Gloucester Street, commencing at its intersection with Woodham Road and extending in a northerly direction for a distance of approximately 30 metres as detailed on plan RD3874S1, dated 12/09/2023 and attached to the Agenda report as Attachment A.

d. That a Special Vehicle Lane (Cycle) be installed along the southern side of Woodham Road, commencing at its intersection with Gloucester Street and extending in an easterly direction for a distance of approximately 45m as detailed on plan RD3874S1, dated 12/09/2023 and attached to the Agenda report as Attachment A.

e. That a Special Vehicle Lane (Cycle) be installed along the northern side of Woodham Road, commencing at its intersection with Gloucester Street and extending in an easterly direction for a distance of approximately 47 metres as detailed on plan RD3874S1, dated 12/09/2023 and attached to the Agenda report as Attachment A.

f. That any Special Vehicle Lanes (Cycle) along the southern side of Woodham Road between its intersection with Gloucester Street and Tancred Street (located to the west of the intersection) be revoked.

g. That a Special Vehicle Lane (Cycle) be installed along the southern side of Woodham Road, commencing at its intersection with Gloucester Street and extending in a westerly direction up to its intersection with Tancred Street.

h. That any Special Vehicle Lanes (Cycle) along the northern side of Woodham Road between its intersection with Gloucester Street and Patten Street (located to the west of the intersection) be revoked.

i. That a Special Vehicle Lane (Cycle) be installed along the northern side of Woodham Road, commencing at its intersection with Patten Street and extending in an easterly direction up to its intersection with Gloucester Street.

Tim Baker/Alex Hewison Carried

11. Waitai Coastal-Burwood-Linwood Summer with your Neighbours 2023-24

Community Board Resolved CCBCC/2023/00069 Original Officer Recommendation accepted without change

Part C

That the Waitai Coastal-Burwood-Linwood Community Board:

1. Allocate its 2023-24 Summer with your Neighbours as follows:

#	Applicant	Activity	# Attending	Recommendation
1	Anita Darnell Queenspark Community Trust	BBQ & Bouncy Castle, dinner	100	$ 200.00
2	Anne McAllister	BBQ	30	$ 75.00
3	Annette Hobby Skylark Lane Residents	Skylark Lane Residents Picnic in the Park	30	$ 75.00
4	Aurelia Hand Marshland Hall Trust	Community Fun Day	1200	$ 200.00
5	Betty Chapman Bottlelake Residents	Pizza & Punch Evening	30	$ 75.00
6	Betty Chapman WACST @ Burwood	Local craft stalls, high tea, sausage sizzle	30	$ 75.00
7	Briar Thompson	Pizza and games at the beach	32	$ 70.00
8	Bruce McArthur	Neighbourhood BBQ	50	$ 125.00
9	Chanelle Bond Waimairi Beach Residents Assn	Christmas Picnic	200	$ 200.00
10	Daphne McCurdy	Social Get Together	40	$ 100.00
11	Eddie Hayes Woolston Development Project Inc	BBQ with our OSCAR programme tamariki and their whānau	40	$ 100.00
12	Elissa Smith	Street Afternoon Tea	30	$ 75.00
13	Erica Brouard Woolston Playcentre	Open day/ sausage sizzle/ rummage sale	100	$ 200.00
14	Harry Cox	American Themed BBQ	15	$ 37.50
15	James Ridpath	Neighbours BBQ	30	$ 75.00
16	Joanna (Anna) Brown	Community get together	50	$ 125.00
17	Joanne Lill	Christmas Lane Party	20	$ 50.00
18	K Hay SSRA- Southshore Residents Assn	Annual Halloween event	250	$ 200.00
19	Kim Hillson	BBQ	14	$ 35.00
20	Konstantin Tkatchenko	Meeting, greeting-introduction of new members, BBQ	35	$ 87.50
21	Koral Fitzgerald Beach Road Neighbourhood Support Group	Neighbourhood Support Group BBQ and connect.	35	$ 87.50
22	Kylie Sullivan	Annual Street BBQ	70	$ 175.00
23	Lesley Willoughby	Neighbourhood gathering - BBQ, Pot Luck, Children's games	50	$ 100.00
24	Liz Cropp Linwood Baptist Community Church	Community BBQ	200	$ 200.00
25	Louise Minton	Kingsbridge estate residents together for a meet and greet	50	$ 125.00
26	Marie Stevenson	Gathering / Meeting / well-being	42	$ 105.00
27	Matthew Wilson on behalf of Jordan Wilson Avondale Community Garden	Community BBQ and Market Day	350	$ 200.00
28	Nina C Archbold	Street BBQ	40	$ 100.00
29	Sandy Galland	Neighbourhood Family BBQ	150	$ 190.00
30	Sarah Elicker	Thomas Street BBQ	40	$ 90.00
31	Scott Blinman	Street BBQ	40	$ 100.00
32	Shafali Verma	Picnic in red zone or a bbq with the neighbours	20	$ 50.00
33	Steven Muir Aranui Bike Fixup	Aranui Bike Fixup end of year BBQ	40	$ 100.00
34	Tom Galloway The Pukeko Centre/Parklands Bowling Club	An open day at The Pukeko Centre and Parklands Bowling Club	200	$ 200.00
35	Tomomi McDonald Te Wero Gymnastics Club	Community Fun Day for all	200	$ 200.00

2. Note that the granted funds are to be used towards food, non-alcoholic drinks or invitation/advertising costs only.

3. Return any funding not required by the successful applicants from the Waitai Coastal-Burwood-Linwood 2023-24 Summer with your Neighbours back to the 2023-24 Waitai Coastal-Burwood-Linwood Discretionary Response Fund.

Jackie Simons/Jo Zervos Carried

Greg Mitchell declared an interest in this item and did not participate in the discussion or vote.

12. Waitai Coastal-Burwood-Linwood Community Board 2023-24 Discretionary Response Fund Application - Spencerville Residents Association Incorporated

Community Board Resolved CCBCC/2023/00070 Original Officer Recommendation accepted without change

Part C

That the Waitai Coastal-Burwood-Linwood Community Board:

1. Approves a grant of $1,800 from its 2023-24 Discretionary Response Fund to Spencerville Residents Association Incorporated towards the Styx Post Community Newsletter Printing.

Jo Zervos/Alex Hewison Carried

13. Waitai Coastal-Burwood-Linwood Community Board 2023-24 Discretionary Response Fund Application - Community Fridge and Pantry New Brighton

Staff Recommendations / Ngā Tūtohu

That the Waitai Coastal-Burwood-Linwood Community Board:

1. Approves a grant of $4,000 from its 2023-24 Discretionary Response Fund to Community Fridge and Pantry New Brighton towards the costs of the weekly food parcels from Foodbank Canterbury.

Community Board Resolved CCBCC/2023/00071

Part C

That the Waitai Coastal-Burwood-Linwood Community Board:

1. Approves a grant of $2,000 from its 2023-24 Discretionary Response Fund to Community Fridge and Pantry New Brighton towards the costs of the weekly food parcels from Foodbank Canterbury.

a. Failing resolution of the cause of this problem, that the group submit another application to the Boards 2023-24 Discretionary Response Fund for the 11 December 2023 meeting.

b. That the Board notes that this in no way sets any precedent.

Celeste Donovan/Jackie Simons Carried

14. Waitai Coastal-Burwood-Linwood Community Board Area Report - October 2023

Community Board Resolved CCBCC/2023/00072 Original Officer Recommendation accepted without change

Part B

That the Waitai Coastal-Burwood-Linwood Community Board:

1. Receive the Waitai Coastal-Burwood-Linwood Community Board Area Report for October 2023.

Paul McMahon/Jackie Simons Carried

15. Elected Members’ Information Exchange Te Whakawhiti Whakaaro o Te Kāhui Amorangi

Part B

There was no information exchanged at this meeting.

Karakia Whakamutunga: Led by Paul McMahon

Meeting concluded at 6.55pm.

CONFIRMED THIS 6TH DAY OF NOVEMBER 2023

Paul McMahon

Chairperson

Waitai Coastal-Burwood-Linwood Community Board

06 November 2023

8. Proposed Disc Golf Course in Bottle Lake Forest Park
Reference / Te Tohutoro:	23/1312353
Report of / Te Pou Matua:	Megan Carpenter, Team Leader Parks Recreation & Planning megan.carpenter@ccc.govt.nz
Senior Manager / Pouwhakarae:	Andrew Rutledge, Head of Parks (Andrew.Rutledge@ccc.govt.nz)

1. Purpose and Origin of Report Te Pūtake Pūrongo

1.1 The purpose of this report is to seek Community Board approval for the installation of a disc golf course at Bottle Lake Forest Park.

1.2 The origin of this report is staff generated following a community group creating a temporary disc golf course at Bottle Lake Forest Park and applying to the Council to make the course permanent.

2. Officer Recommendations Ngā Tūtohu

That the Waitai Coastal-Burwood-Linwood Community Board:

1. Approve the location and installation of an 18-hole disc golf course at Bottle Lake Forest Park as per agenda attachment A. The course baskets and tee pads will be installed by the local community with support from Regional Park Rangers.

3. Reason for Report Recommendations Ngā Take mō te Whakatau

3.1 Approval of the disc golf course responds to community demand for more opportunities for disc golf.

3.2 The disc golf course will increase activation of this area of Bottle Lake Forest Park and is complementary to other park uses. Disc golf can be played by people of all ages and abilities. It is a low cost, easily accessed sport, available at times convenient to participants and requiring limited commitment.

3.3 Disc Golf is consistent with the 1999 Bottle Lake Forest Park Management Plan. Specifically with the Recreation Objectives:

3.3.1 To provide a range of forest based recreational opportunities compatible with forest management and safety.

3.3.2 To develop recreational facilities in consultation with potential users.

3.3.3 To provide facilities for the needs of public recreation and to design and locate these so as to harmonise with the existing character and landscape values.

3.3.4 To consider recreation in a regional context while taking full cognisance of other facilities which have already been provided by other bodies or which are planned.

4. Alternative Options Considered Ētahi atu Kōwhiringa

4.1 The alternative option is to not approve the disc golf course in Bottle Lake Forest Park. This reduces opportunities for participation in the sport and will result in dissatisfaction from those that participate in disc golf and use the temporary course.

4.2 This option would require the community group to remove the temporary disc golf course.

5. Detail Te Whakamahuki

5.1 Bottle Lake Forest Park is a Regional Park located at 70 Waitikiri Drive, Burwood.

5.2 A group of residents have been trialling an 18-hole disc golf course at Bottle Lake Forest Park since October 2022. Refer to attachment A for the proposed layout of the disc golf course. They have requested the course become permanent so they can invest in purchasing disc golf baskets for the holes and upgrade all the tee pads.

5.3 Other public courses are available at Queenspark Reserve (nine holes), Otākaro Avon River Corridor at Brooker Ave (nine holes), QEII Park (18 holes), Jellie Park (18 holes) and Warren Park (18 holes).

5.4 If the course is approved, the Council will install signage outlining a code of conduct on how the game is played and establishing course etiquette around other park users that use the space. We will also install signage to make other park users aware of the course and for players to find their way around the course.

Public Consultation Te Tukanga Kōrerorero

5.5 A letter box drop was completed for approximately 100 neighbouring residential properties who live on Waitikiri Drive and Len Hale Place neighbouring the proposed disc golf course. The letter advertised a disc golf open day on 12 August 2023 as well as an opportunity to provide feedback around the proposed course. Public consultation was open from 12 August and ran until 31 August 2023.

5.6 The open day and consultation were posted on the Council's Facebook page, Parklands Community - Christchurch Facebook page, and the Parklands. Queenspark. Bottle Lake Forest Park. Community Facebook page, for feedback invitation.

5.7 Council staff and the disc golf volunteer group ran the open day at Bottle Lake Forest Park on 12 August 2023 using the temporary course. At the open day feedback was collected on making the course permanent from neighbouring residents, park users, and disc golf players.

Summary of Submissions Ngā Tāpaetanga

5.8 On the open day, there were more than 100 participants with all but one in support. There was one family group who were in support of the disc golf course but had concerns around the location of holes two and seven, their proximity to residential properties, and potential danger to their children as they use this part of Bottle Lake Forest Park as a play area.

5.9 During consultation, 32 people provided feedback, with 28 in support, one against, and three mixed.

5.10 The majority of submitters (88%) requested that the Bottle Lake Forest Park temporary disc golf course become permanent for the following reasons:

Themes	# of submitters mentioned
A disc golf course here is a good use of park space	17
Disc golf is an inclusive sport for all ages	15
Disc golf will help promote/enhance the sport in Christchurch	9
Disc golf is good for health and wellbeing - hauora, the taha tinana and taha wairua	9
A disc golf course here is good for the local community	9

5.11 A minority of feedback was mixed, and only one person was entirely against the course being made permanent. The mixed feedback came from residents who live nearby. They provided the following reasons:

· Some surrounding residents have noticed Bottle Lake Forest Park users parking in the grass area beside Waitikiri Dr instead of the official car park.

· The location of hole two and hole seven are too close to houses, affecting residents’ privacy and safety.

5.12 However, those who have mixed or negative views on the course generally believe disc golf is a great addition to Bottle Lake Forest Park.

5.13 During the consultation period, some residents living in Waitikiri Drive requested to meet with staff to discuss the disc golf project. A meeting held on 5 September at Bottle Lake Forest Park Visitor Centre was attended by 12 residents. Their concerns were as follows:

5.13.1 Cars are informally parking along the grass berm of Waitikiri Drive and this area is deteriorating over time leading to muddy puddles and potholes during winter and dust over summer. They would like to see the carparking along the grass berm formalised or hole one of the disc golf course relocated to encourage park users to park elsewhere.

5.13.2 When the carparking area is full, the residents have safety concerns around the amount of car movements along Waitikiri Drive and the ability to access their properties safely.

5.13.3 Staff will continue to assess car parking along the park boundary with Waitikiri Drive and will tidy up the grass berm. In the short term there is no funding available to complete any major improvements. It was noted that all park users have been parking along here and having the disc golf course has increased the amount of parking here.

5.13.4 The safety concern feedback is outside the scope of this project and has been passed on to relevant Council staff. It was also suggested to the group of residents to present information at a Community Board meeting to share their concerns.

5.14 Disc golf players often use the ‘Udisc app’, to record their scores and their ratings of a course. As of 11 October 2023, there are 125 ratings on the app, giving the course a 4.5/5. There are some comments provided with most saying how great the course will be with disc golf baskets and the installation of wayfinding signage. There are also comments that this is one of the better courses in the city.

Changes made following consultation

5.15 The holes for both two and seven and have been moved away from residential boundaries. These changes have already been made due to safety concerns of neighbouring residents.

5.16 We did consider moving hole one to the area directly south of the Bottle Lake Visitor Centre, however this option was discarded due to the space being used for overflow carparking as well as for fire training and fire events. When the area around hole 1 is being used for events the disc golf users will start outside of this area. If the course is approved, we plan to update the location of the disc golf on the Udisc app to the main carpark and include wayfinding signage from here to hole one.

5.17 The decision affects the following wards/Community Board areas:

5.17.1 Waitai Coastal-Burwood-Linwood Community Board.

6. Policy Framework Implications Ngā Hīraunga ā- Kaupapa here

Strategic AlignmentTe Rautaki Tīaroaro

6.1 The proposed disc golf course contributes to achieving the Community Outcome of ‘A cultural powerhouse city - our diverse communities are supported to understand and protect their heritage, pursue their arts, cultural and sporting interests, and contribute to making our city a creative, cultural and events 'powerhouse'.

6.2 This report supports the Council's Long Term Plan (2021 - 2031):

6.3 Parks, Heritage and Coastal Environment

6.3.1 Activity: Parks and Foreshore

· Level of Service: 6.3.5 Overall customer satisfaction with the recreational opportunities and ecological experiences provided by the City's Regional Parks. - Regional Parks resident satisfaction >=80%.

· Level of Service: 6.3.7.4 Provide community participation opportunities across the parks network-participation. - Volunteer hours - maintain or grow compared to previous year.

Policy Consistency Te Whai Kaupapa here

6.4 The decision is consistent with Council’s Plans and Policies. The proposed disc golf course contributes to achieving the goals of the Physical Recreation and Sport Strategy 2002 which aims to provide a city where people participate and enjoy and have the opportunity to perform and excel in physical recreation and sport.

Impact on Mana Whenua Ngā Whai Take Mana Whenua

6.5 The decision does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Mana Whenua, their culture and traditions.

6.6 The decision does not involve a matter of interest to Mana Whenua and will not impact on our agreed partnership priorities with Ngā Papatipu Rūnanga.

Climate Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi

6.7 The proposals in this report are unlikely to contribute significantly to adaptation to the impacts of climate change or emissions reductions.

6.8 Disc golf has a low environmental impact. Local provision allows local participation without the need to travel.

Accessibility Considerations Ngā Whai Whakaaro mā te Hunga Hauā

6.9 Disc golf can be participated in by people of all ages and abilities. This course is not as accessible as some of the other courses provided in the city, which are around sports fields.

7. Resource Implications Ngā Hīraunga Rauemi

Capex/Opex Ngā Utu Whakahaere

7.1 Cost to Implement – The course baskets and tee pads are going to be installed by the local community group. The Council will be funding the course signage. The approximate cost for signage is $3,000.

7.2 Maintenance/Ongoing costs – This will be covered by local volunteers supported by the Regional Park Ranger Team.

7.3 Funding Source – CPMS 65268 – New Developments and Priortised Projects – Coast and Plains Regional Parks.

8. Legal Implications Ngā Hīraunga ā-Ture

Statutory power to undertake proposals in the report Te Manatū Whakahaere Kaupapa

8.1 As per the Christchurch City Council’s Delegation Register dated 8 June 2020, the Community Board has the delegation:

8.2 Landscape development plans for parks and reserves – Approve the location of, and construction of, or alteration or addition to, any structure or area on parks and reserves provided the matter is within the policy and budget set by the Council.

Other Legal Implications Ētahi atu Hīraunga-ā-Ture

8.3 There is no legal context, issue or implication relevant to this decision.

9. Risk Management Implications Ngā Hīraunga Tūraru

9.1 Potential conflict with other users will be mitigated through careful layout and on-site signage to establish course etiquette and safety precautions in the presence of other park users.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Bottle Lake Forest - Proposed Disc Golf Course - For Board Approval October 2023	23/1675104	29

In addition to the attached documents, the following background information is available:

Document Name – Location / File Link

Not applicable

Confirmation of Statutory Compliance Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories Ngā Kaiwaitohu

Author

Megan Carpenter - Team Leader Parks Recreation & Planning

Approved By

Kelly Hansen - Manager Parks Planning & Asset Management

Kay Holder - Manager Regional Parks

Andrew Rutledge - Head of Parks

Waitai Coastal-Burwood-Linwood Community Board

06 November 2023

9. Easement (Kiosk) Rawhiti Domain-Rawhiti Avenue
Reference / Te Tohutoro:	23/554932
Report of / Te Pou Matua:	Colin Windleborn, Property Consultant colin.windleborn@ccc.govt.nz
General Manager / Pouwhakarae:	Mary Richardson, General Manager Citizens & Community (Mary.Richardson@ccc.govt.nz)

1. Nature of Decision or Issue and Report Origin

1.1 To request the Waitai/Coastal-Burwood Community Board exercise its delegation for the granting of an easement for the purpose of conveying electricity to a kiosk on Rawhiti Domain.

1.2 The request for the easement was made by Orion following the assessment of alternative locations.

1.3 The decision in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy. The level of significance was determined by considering the impacts on the reserve and public as not likely to be materially altered or permanently damaged along with the rights of the public are not permanently affected. Mahaanui Kurataiao Ltd have been advised of the project and feedback from them sought.

1.4 In accordance with the Reserve Management plan the Historic Places Trust have also been notified.

1.5 Consent has been obtained from the Rawhiti Golf Club who lease the area where the easement is proposed.

1.6 The adjoining neighbour was notified of the original proposal with a request that the site be changed slightly to the site as per the diagram below.

2. Officer Recommendations Ngā Tūtohu

That the Waitai Coastal-Burwood-Linwood Community Board:

1. Authorises the granting of an easement to Orion in Rawhiti Domain as set out in this report and in doing so recommends that the Chief Executive, acting as the Minister of Conservation’s delegate pursuant to Section 48 (1) of the Reserves Act 1977, consents to the granting of the easement to Orion New Zealand Limited for the right to convey electricity over the land described in the Schedule:

Schedule

Part of Rawhiti Domain, 100 Shaw Ave (Record of Title 732600) off Rawhiti Avenue shown on the plan below, or such other area as required.

2. Authorise the Property Consultancy Manager should the easement be granted, to finalise documentation to implement the easement.

3. Reason for Report Recommendations Ngā Take mō te Whakatau

3.1 Orion have investigated several locations within this area and chosen this site as providing minimum impact while meeting their demands.

3.2 The granting of an easement to Orion is a standard low-risk property right process, which is a routine Council process and, in this case, is not an exception.

3.3 The granting of easements over Rawhiti Domain have been anticipated and included in the limited review of the Management Plan in 2013.

3.4 Consent from the Golf Club has been given along with the adjoining neighbour with Mahaanui Kurataiao Ltd and The Heritage Trust advised of the project.

4. Alternative Options Considered Ētahi atu Kōwhiringa

4.1 The Community Board could decide not to grant an easement which would prevent the kiosk being built on the domain. This would limit Orion’s ability to service development in the area which potentially could result in significant trenching, disruption to road traffic, and add significant cost to the installation or services at an alternative location.

5. Detail Te Whakamahuki

5.1 Orion looked at several alternative sites on adjacent land as well as road reserves with this site being identified as being in the best location in meeting the demand required with the least amount of disruption.

Orion therefore seeks to install a kiosk and easement in the location shown on the plan below.

A map of a neighborhood

Description automatically generated

5.2 The kiosk is located on a part of Rawhiti Domain over which Rawhiti Golf Club hold a lease. The Rawhiti Golf Club have agreed in writing to the installation of a kiosk.

5.3 The neighbouring property owner closest to the kiosk has been consulted with, and their views considered, and the kiosk has been relocated as per the plan above.

5.4 Orion will undertake landscaping to help the kiosk blend into the surrounding domain.

5.5 Compensation is also to be paid to the Council by Orion for the benefit of the easement in accordance with current practice.

5.6 The decision affects the following wards/Community Board areas:

5.6.1 Waitai/Coastal-Burwood Community Board.

6. Policy Framework Implications Ngā Hīraunga ā- Kaupapa here

Strategic AlignmentTe Rautaki Tīaroaro

6.1 The granting of an easement to Orion over reserve land is consistent with Council Park’s Unit policies and practices.

6.2 This report supports the Council's Long Term Plan (2021 - 2031):

6.3 Parks, Heritage and Coastal Environment

6.3.1 Activity: Parks and Foreshore

· Level of Service: 6.8.10.1 Appropriate use and occupation of parks is facilitated - Formal approval process initiated within ten working days of receiving complete application - 95%

6.4 Internal Activities

6.4.1 Activity: Facilities, Property and Planning

· Level of Service: 13.4.10 Acquisition of property right projects, e.g. easements, leases and land assets to meet LTP funded projects and activities. - At least 90% projects delivered to agreed timeframes per annum.

Policy Consistency Te Whai Kaupapa here

6.5 There is no policy regarding granting easements over reserves to an external organisation. The Reserves Act 1977 and Rawhiti Domain and Thomson Park Management Plan (2007, revised in 2013) contemplate the need to grant easements to cover electrical installations or work within the Rawhiti Domain.

Impact on Mana Whenua Ngā Whai Take Mana Whenua

6.6 The decision does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Mana Whenua, their culture, and traditions.

6.7 The Rawhiti Domain and Thomson Park Management Plan (2007) following consultation in 2013 had a limited revision and amendment. An abbreviation of Section 7.10 of the Management Plan: Utilities – requires that consultation with Te Ngāi Tūāhuriri Rūnanga be undertaken for any proposed new utilities along with advising Historic Places Trust. See Attachment A for full section.

6.8 Mahaanui Kurataiao Ltd have been advised of the request by Orion and will be advised if the easement request is granted. No objections have been received.

6.9 The decision does not involve a matter of interest to Mana Whenua and will not impact on our agreed partnership priorities with Ngā Papatipu Rūnanga.

Climate Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi

6.10 The granting of an easement has no effect on climate change. However, the increased development which could occur as a result of the capacity of the electrical reticulation may have an effect.

Accessibility Considerations Ngā Whai Whakaaro mā te Hunga Hauā

6.11 The creation of this new easement will not affect accessibility for the users and has only a minor visual impact.

7. Resource Implications Ngā Hīraunga Rauemi

Capex/Opex Ngā Utu Whakahaere

7.1 Cost to Implement – Nil, Orion will pay all Council’s costs including compensation for the easement.

7.2 Maintenance/Ongoing costs – Nil, Orion will maintain the kiosk.

7.3 Funding Source – not applicable.

Other He mea anō

7.4 Not applicable.

8. Legal Implications Ngā Hīraunga ā-Ture

Statutory power to undertake proposals in the report Te Manatū Whakahaere Kaupapa

8.1 The authority to grant easements over reserve land has been delegated to the Community Board as per the Council Delegations Register.

Reserves Act 1977

8.2 The Minister of Conservation granted Local Authorities delegation to consent to the granting of an easement under section 48 (1) of the Reserves Act 1977 provided that the activity is contemplated in an approved management plan. The Chief Executive has been delegated all such Ministerial powers.

Rawhiti Domain and Thomson Park Management Plan (2007)

8.3 This plan had a limited review in 2013 in relation to utilities, prompted by the need to use Rawhiti Domain for utilities to restore and rebuild services to the east of the city post-earthquakes, i.e., a water supply pump station, electricity substation, underground high voltage cables, and other kiosks. The installation of these utilities was not covered by the Canterbury Earthquake (Reserves Act - Electricity Network Recovery) Order 2011. The Historic Places Trust have been advised of the easement application and their comment sought, and at the time the report was written no response has been received.

Land Transfer Act 2017

8.4 Orion will enter into an agreement to grant easement and following completion of the works survey, identify and register the easement on the title.

Other Legal Implications Ētahi atu Hīraunga-ā-Ture

8.5 There is no legal context, issue, or implication relevant to this decision which has not been included in this report.

8.6 This report has not been reviewed and approved by the Legal Services Unit.

9. Risk Management Implications Ngā Hīraunga Tūraru

9.1 There are no identified risks.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Attachment Section 7.10 Utilities Rawhiti Domain & Thomson Park Management Plan	23/558660	36
b ⇩	Kiosk Location	23/1431712	37

In addition to the attached documents, the following background information is available:

Document Name – Location / File Link

Not applicable

Confirmation of Statutory Compliance Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories Ngā Kaiwaitohu

Author

Colin Windleborn - Property Consultant

Approved By

Kelly Hansen - Manager Parks Planning & Asset Management

Angus Smith - Manager Property Consultancy

Andrew Rutledge - Head of Parks

Waitai Coastal-Burwood-Linwood Community Board

06 November 2023

10. Grant an Easement over Birkdale Reserve
Reference / Te Tohutoro:	23/1493902
Report of / Te Pou Matua:	Colin Windleborn, Property Consultant (colin.Windleborn@ccc.govt.nz
Senior Manager / Pouwhakarae:	Mary Richardson, General Manager Citizens & Community (Mary.Richardson@ccc.govt.nz)

1. Purpose and Origin of Report Te Pūtake Pūrongo

1.1 The purpose of this report is to request the Community Board to exercise its delegation to approve an easement over land governed under the Reserves Act 1977.

1.2 The request originated from a subdivision consent granting development of 1.65ha of residential land into 15 sections.

1.3 The decision in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy. The level of significance was determined by considering the decision to grant an easement over a Council reserve which will enable implementation of conditions of a resource consent. There will be minimal impact on park users in relation to the location of the utilities within the reserve.

1.4 The Community Board holds delegation to grant easements over park land pursuant to the Reserves Act 1977, subject to consent from the Minister of Conservation (delegated to the Council's Chief Executive).

2. Officer Recommendations Ngā Tūtohu

That the Waitai Coastal-Burwood-Linwood Community Board:

1. Approves the granting of a new easement in favour of Orion New Zealand Limited, Christchurch City Council, and Enable Networks Limited to convey utilities within the land described in the Schedule.

2. Notes that 1. above will be subject to the consent of the Minister of Conservation as per Section 48 (1) of the Reserves Act 1977. In this regard, endorses the Chief Executive, acting under delegation from the Council, to exercise the Minister of Conservation’s consent to the easement, as delegated to the Council from the Minister under the Instrument of Delegation for Territorial Authorities dated 12 June 2013.

3. Delegates authority to the Manager Property Consultancy, to conclude and sign all documentation in relation to 1. above.

Schedule

Birkdale Reserve being Lot 101 Deposited Plan 335396 comprising 4736 m² (Record of Title 145137) off Birkdale Drive Shirley.

3. Reason for Report Recommendations Ngā Take mō te Whakatau

3.1 Staff recommend the granting of an easement for services required to provide utilities to an approved subdivision.

3.2 The proposed location of services through the reserve will have minimal impact on the public and will not affect access to the reserve.

3.3 Services cannot be located within the developer’s land given the accessway which was established by the subdivision in 2004 being only 6m wide.

3.4 Staff do not object to the granting of the easement and recommend that the Board exercise it’s delegation for the process to proceed.

4. Alternative Options Considered Ētahi atu Kōwhiringa

4.1 There is no other practical option other than to grant the easement.

5. Detail Te Whakamahuki

5.1 Birkdale Reserve is a relatively small neighbourhood reserve of 4376 m², created by way of a 24-lot subdivision in 2004 (Attachment A).

5.2 At the time, a 340m² lot (102a Birkdale Drive), 6 metres wide, was created to provide access to an adjoining property (ex- Christchurch Golf Club) which would be needed if/when it was subdivided.

5.3 The Council has granted a subdivision utilising 102a Birkdale Drive (RMA/2022/3963) for a 15 lot subdivision with a proposal to locate services (water, stormwater, fibre, sewer and electricity) within Birkdale Recreation Reserve as the 6-metre-wide access does not provide sufficient width for the services.

5.4 The legal method of formalising this occupation is through an easement instrument registered on the property title. This is a common and low risk process; however, does continue in perpetuity until surrendered by the easement holder. The easement area required, is 125m² (subject to final survey) and will incur minimal impact on the park and associated users.

5.5 Refer to Attachment B for the plan of the easements which are shown in yellow.

5.6 The installation of electrical cables/kiosks/transformers/water/sewerage on Council parks is a common arrangement throughout the city. In this instance, parks staff see no inconsistencies, and support approving the granting of an easement.

5.7 Typically, the easement Grantee is required to pay the Grantor a one-off compensation sum. Compensation shall be charged to the developer and an easement is recommended to be granted on otherwise standard terms.

5.8 Under the Reserves Act 1977 Section 48, it is not necessary to seek the community’s views or consult over the proposal where the reserve is not being materially altered or permanently damaged. In this case, the services will be installed underground and the process to grant an easement will not affect the public’s rights or ability to access the park in general.

5.9 Staff recommend that the Community Board exercise its delegation and approve the granting of a new easement in favour of Orion New Zealand Limited, Christchurch City Council and Enable Networks Limited subject to the Council’s Chief Executive in turn exercising the Minister of Conservation’s consent to the easement.

5.10 The decision affects the following wards/Community Board areas:

5.10.1 Waitai/Coastal-Burwood Community Board.

6. Policy Framework Implications Ngā Hīraunga ā- Kaupapa here

Strategic AlignmentTe Rautaki Tīaroaro

6.1 The granting of an easement to Orion/Christchurch City and Enable over reserve land is consistent with Council Park’s Unit policies and practices.

6.2 This report supports the Council's Long Term Plan (2021 - 2031):

6.3 Economic Development

6.3.1 Activity: Economic Development

· Level of Service: 5.1.9.2 Facilitate urban development activities that contribute to a prosperous local economy - New urban development projects added to the pipeline in line with the strategy.

Policy Consistency Te Whai Kaupapa here

6.4 There is no policy regarding granting easements over reserves to an external organisation, but it is common practice if alternative solutions have been investigated and are not practicable.

Impact on Mana Whenua Ngā Whai Take Mana Whenua

6.6 The decision does not involve a matter of interest to Mana Whenua and will not impact on our agreed partnership priorities with Ngā Papatipu Rūnanga.

6.7 The decision does not impact on Mana Whenua as the location is not a site of significance, nor does the granting of an easement impact on any cultures or values.

Climate Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi

6.8 The proposals in this report are unlikely to contribute significantly to adaptation to the impacts of climate change or emissions reductions.

6.9 The granting of an easement decision will not contribute to the impacts of climate change or emissions reductions however the development of 15 more residential sections will have an impact.

Accessibility Considerations Ngā Whai Whakaaro mā te Hunga Hauā

6.10 The granting of an easement over the reserve will not affect the public’s accessibility to the reserve.

7. Resource Implications Ngā Hīraunga Rauemi

Capex/Opex Ngā Utu Whakahaere

7.1 Cost to Implement - Staff time (property, survey, and legal costs).

7.2 Maintenance/Ongoing costs – Nil for Council.

7.3 Funding Source – These costs will be recovered from the developer.

8. Legal Implications Ngā Hīraunga ā-Ture

Statutory power to undertake proposals in the report Te Manatū Whakahaere Kaupapa

8.1 The Community Board holds delegation to grant an easement over Council owned land governed under the Reserves Act 1977.

8.2 The Board also has ability to signal support for the Chief Executive to exercise the delegation on behalf of the Minster of Conservation, being the granting of a new easement over reserve land in accordance with section 48 (1) the Reserves Act 1977.

Other Legal Implications Ētahi atu Hīraunga-ā-Ture

8.3 Aside from standard easement processing - there is no legal context, issue, or implication relevant to this decision.

9. Risk Management Implications Ngā Hīraunga Tūraru

9.1 There are no risks associated with this Board decision. The utilities install will be managed under a business-as-usual approach by the developers’ contractors who will need an access agreement with Council.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Title Birkdale Reserve	23/1658192	43
b ⇩	Subdivision Plan	23/1659910	45

In addition to the attached documents, the following background information is available:

Document Name – Location / File Link

Not applicable

Confirmation of Statutory Compliance Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories Ngā Kaiwaitohu

Author

Colin Windleborn - Property Consultant

Approved By

Kelly Hansen - Manager Parks Planning & Asset Management

Angus Smith - Manager Property Consultancy

Andrew Rutledge - Head of Parks

Waitai Coastal-Burwood-Linwood Community Board

06 November 2023

6. Replacement Planting.

6.1 As part of the project there will be Thirty-Two (32) trees required to be planted to offset the loss of the trees around the building.

6.2 Replanting trees adjacent to the building is not recommended to minimise ongoing building maintenance. Locations around Cowles Stadium Carpark and neighbouring Cuthberts Green have been identified for planting (see attached landscape plan).

6.3 As the trees are being planted in the park area there is space for large or very large growing trees. This offers an opportunity to begin succession planting the area around the car park and provide future shade near the playground.

6.4 There is a tree schedule on the landscape plan of preferred species although this will be subject to availability and may be altered. Species have been selected based on their suitability to cope with dry, sandy, coastal conditions.

7. Policy Framework Implications Ngā Hīraunga ā- Kaupapa here

Strategic AlignmentTe Rautaki Tīaroaro

7.1 This report supports the Council's Long Term Plan (2021 - 2031):

7.2 Citizens and communities

7.2.1 Activity: Recreation, Sports, Community Arts and Events

· Level of Service: 7.0.2.2 Provide well utilised facility based recreational and sporting programmes and activities. - The number of participants using multipurpose recreation and sport centres, outdoor pools and stadia at least 4.63 million

Policy Consistency Te Whai Kaupapa here

7.3 The decision is consistent with Council’s Plans and Policies. The removal of the trees is in alignment with 4.7 of the Tree Policy which states:

7.4 4.7 Approval by Council for the removal of trees to facilitate projects on Council land will take into account the value of the project to the community. Including public health and / or the local environment and considerations taken for retaining existing trees compared with the loss of the benefits provided by the trees.

7.5 The replanting requirements will meet 1.9 of the Tree Policy which states: For every tree removed, a minimum of two new trees will be planted with the projected canopy cover replacing that which is lost within 20 years (additional planting may be required.)

7.6 1.7 All trees will have a minimum establishment maintenance period of 24 months.

Impact on Mana Whenua Ngā Whai Take Mana Whenua

7.7 The decision does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Mana Whenua, their culture and traditions.

Climate Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi

7.8 The impacts on climate change are minor – in the long term, twice the number of trees removed will be replanted at Cowles Stadium (16 removed, 32 replanted).

Accessibility Considerations Ngā Whai Whakaaro mā te Hunga Hauā

7.9 This project is not expected to have accessibility impacts.

8. Resource Implications Ngā Hīraunga Rauemi

Capex/Opex Ngā Utu Whakahaere

8.1 Cost to Implement the works is covered in the current budget.

8.2 Maintenance/Ongoing costs sit outside of the project.

8.3 Funding Source – the project is funded through Council’s Long-Term Plan.

9. Legal Implications Ngā Hīraunga ā-Ture

Statutory power to undertake proposals in the report Te Manatū Whakahaere Kaupapa

9.1 Community Boards have been delegated the authority to remove healthy and structurally sound trees on Council land as outlined in the register of delegations. Part D – Sub Part 1 – Community Boards – Reserves Act 1977 Section 42

9.2 Staff are delegated the power to remove on reserves, parks, and open spaces structurally unsound and unhealthy trees, trees causing damage to infrastructure or other safety concerns where there is no viable alternative other than to remove the tree.

9.3 Community Boards have the delegated authority to approve tree planting as outlined in the register of delegations Part D – Sub Part 1 – Community Boards – Reserves Act 1977 Section 42.

Other Legal Implications Ētahi atu Hīraunga-ā-Ture

9.4 There is no legal context, issue, or implication relevant to this decision.

10. Risk Management Implications Ngā Hīraunga Tūraru

10.1 If these trees remain, it is probable that they will continue to cause damage to the cladding at Cowles Stadium, requiring further maintenance and replacement in the future.

10.2 In some cases, replacement of damaged building materials (block work and metal corrugate) will not be able to take place due to the lack of access created by the trees that are in touching the building.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Cowles Stadium Landscape Plan	23/1669190	54

In addition to the attached documents, the following background information is available:

Document Name – Location / File Link

Not applicable

Confirmation of Statutory Compliance Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories Ngā Kaiwaitohu

Authors

Matt Cummins - Senior Project Manager

James McDuff - Aboricultural Advisor

Jennifer Dray - Team Leader - Parks & Landscapes

Approved By

Ben Rzoska - Aquatics Manager

Toby Chapman - City Arborist

Andrew Rutledge - Head of Parks

Waitai Coastal-Burwood-Linwood Community Board

06 November 2023

12. Streets for People - Aranui Connections
Reference / Te Tohutoro:	23/1544775
Report of / Te Pou Matua:	Torin Smith – Transport Network Planner (Torin.Smith@ccc.govt.nz)
Senior Manager / Pouwhakarae:	Mary Richardson, General Manager Citizens & Community (Mary.Richardson@ccc.govt.nz)

1. Purpose and Origin of Report Te Pūtake Pūrongo

1.1 To seek approval to proceed with the staff recommended option for the Streets for People Aranui Connections trial under staff TMP delegations

1.2 This report is generated by staff in reponse to attracting funding for Aranui Connections from Waka Kotahi's Streets for people programme at 90% funding assistance rate.

1.3 The decision in this report has low significance in relation to the Christchurch City Council’s Significance and Engagement Policy. The level of significance was determined given the minor scope of works, the impact of the project is limited to a small proportion of the city and the project is low cost and easy to reverse.

2. Officer Recommendations Ngā Tūtohu

That the Waitai Coastal-Burwood-Linwood Community Board:

1. Approves the design of the pilot scheme to implement a separated unidirectional cycleway on both sides of Breezes Road between the existing Chisnallwood Intermediate pedestrian crossing and Pages Road, as detailed in Agenda Attachment A, Sheets 2-6.

2. Approves the design of the pilot scheme for proposed intersection buildouts and speed humps in Aranui, as detailed in Agenda Attachment A, Sheets 10-14 including:

a. Pembroke Street / Breezes Road intersection

b. Eglinton Street / Breezes Road intersection

c. Gosport Street / Breezes Road intersection

d. Hampshire Street / Breezes Road intersection

e. Tahuna Street / Shortland Street intersection

f. McHaffies Place / Shortland Street intersection

g. Aldershot Street / Hampshire Street intersection

h. Lyndhurst Crescent / Hampshire Street (South) intersection

i. Lyndhurst Crescent / Hampshire Street (North) intersection

j. Marlow Road / Hampshire Street intersection

k. Eureka Street / Marlow Road intersection

l. Eureka Street / Rowan Avenue intersection

m. Yarmouth Street / Rowan Avenue intersection

n. Carisbrooke Street / Rowan Avenue intersection

3. Approves the design of the pilot scheme for proposed speed calming on Breezes Road, Shortland Street, Hampshire Street, Rowan Avenue, Marlow Road and Pembroke Street as detailed in Agenda Attachment A, Sheets 15-18.

4. Approves the design of the pilot scheme for proposed raising of existing pedestrian crossing outside Haeata Community Campus, as detailed in Agenda Attachment A, Sheet 4.

5. Approves the design of the pilot scheme for proposed raising of existing pedestrian crossing outside the Avondale Golf Club, as detailed in Agenda Attachment A, Sheet 15.

6. Approves the design of the pilot scheme for the addition of a new raised pedestrian crossing outside St James School, as detailed in Agenda Attachment A, Sheet 17.

7. Approves the design of the pilot scheme for proposed transport interventions along Hampshire Street, which is made up of speed calming and removal of the marked centre line, as detailed in Agenda Attachment A, Sheets 7-9.

8. Approves the design of the pilot scheme for proposed reclamation of road space for pedestrians outside Wainoni Park as detailed in Agenda Attachment A, Sheets 7-8.

9. Approves the design of the pilot scheme for proposed reclamation of road space for pedestrians outside St James School as detailed in Agenda Attachment A, Sheet 9.

10. Requests that staff report back to the Community Board on the outcomes of the trial and next steps at the conclusion of the trial, and no later than the end of June 2024.

That the Waitai Coastal-Burwood-Linwood Community Board recommends that the Council:

11. Approves, subject to its powers under as a Road Controlling Authority under the Land Transport Rule: Street Layouts 2023, the installation of a pilot project in Aranui, as detailed in the Agenda attachments and Community Board resolutions.

12. Approve staff to install the pilot project, which will be given effect through a Temporary Traffic Management Plan.

13. Delegate power to staff to make changes to the approved layouts in response to observations and feedback, in line with the intent of a pilot project under the Land Transport Rule: Street Layouts 2023.

14. Approves that the delegated period for the pilot will lapse at the end of June 2024.

Chairpersons Recommendation

That the Waitai Coastal-Burwood-Linwood Community Board:

1. Declines the design of the pilot scheme to implement a separated unidirectional cycleway on both sides of Breezes Road between the existing Chisnallwood Intermediate pedestrian crossing and Pages Road, as detailed in Agenda Attachment A, Sheets 2-6.

2. Approves the remainder of the Officer Recommendations (2 to 10) and recommendations to the Council (11 to 14) above.

3. Reason for Report Recommendations Ngā Take mō te Whakatau

3.1 The proposed scope for the project has been developed following extensive engagement with the Aranui community, most notably through student design jams in June 2023.

3.1.1 During these design jams, children from three local schools – Haeata Community Campus, Chisnallwood Intermediate and St James School were invited to attend workshops where they had the opportunity to share their experiences getting to school by active transport modes, discuss barriers they typically face with active travel, and design their own solutions to these problems.

3.1.2 All transport interventions proposed were either directly requested by school students or are designed to address specific issues raised during workshops by the students.

3.1.3 Staff have also spoken to other groups, including the Aranui Community Trust Incorporated Society (ACTIS).

3.2 Significant monitoring work has been undertaken in recent months to understand travel behaviour within Aranui, which has demonstrated a need for the proposed changes.

3.2.1 The operating speed for several streets in the area is at or above 50km/h, which is not considered safe for school zones or areas of high pedestrian activity.

3.2.2 School travel survey respondents rated safety for children walking, cycling or scooting to school a 3.9/10.

3.2.3 The majority of Aranui schoolchildren are currently being dropped to school by private vehicles despite most living within a 5km radius.

3.3 This project is receiving 90% funding support from the Waka Kotahi NZ Transport Agency Streets for People programme. The programme aims to trial street improvements, using low cost and tactical interventions to accelerate changes ahead of permanent solutions being delivered in the future.

3.3.1 In line with this, the Aranui Connections project will be initially rolled out as a trial using low cost materials, or more permanent materials where the higher level of safety is required such as at formal priority crossing points.

3.3.2 Delivering the work under a Temporary Traffic Management Plan delegation is considered most appropriate for this purpose and will allow the project team to be agile in responding to stakeholder feedback during the trial period. The trial period is three months, following which data will be gathered and analysed, and a report will be presented to the Community Board before the end of June 2024.

3.3.3 Should the recommendation be to make elements of the trial permanent, this will include detailed traffic resolutions. Subject to the final design and delegation, this may also include recommendations to the Council.

3.4 A pre-trial engagement period was held between 13 September and 2 October 2023. Most feedback received during this period was positive. The majority of formal submissions were in favour of the staff preferred option and the unidirectional separated cycleways on both sides of Breezes Road.

3.4.1 The detail of the submissions can be found in Agenda Attachment C.

4. Alternative Options Considered Ētahi atu Kōwhiringa

4.1 Three cycle connections were initially considered for Breezes Road including:

4.1.1 Option 1 – Separated unidirectional cycle lanes on both sides of Breezes Road

4.1.2 Option 2 – Separated unidirectional cycle lane (south side) and shared path (north side)

4.1.3 Option 3 – Separated unidirectional cycle lane (north side) and shared path (south side)

4.2 Option 3 was discounted during early optioneering as it is the least safe of the three options, confirmed by using the Waka Kotahi Separated Cycleway Options Tool, which considers aspects of the surrounding environment that would pose a risk to cyclists, including the number of houses serviced by a driveway, number of non-residential driveways, adjacent intersections and expected vehicular movements.

4.3 Option 1 and Option 2 were taken forward to pre-trial engagement and Option 2 was subsequently discounted.

4.3.1 Advantages of Option 2:

· Option 2 has the least impact on street parking on Breezes Road and will result in a loss of 49 (46%) parking spaces as opposed to Option 1, which will result in a loss of 99 (93%) parking spaces.

· Abundant on-street parking on Breezes Road, however, does not appear to be a priority for this community. Parking surveys on Breezes Road revealed an average of 0-19% parking occupancy for most of the street. Many residences have access to off-street parking. Popular destinations on Breezes Road, including Pak’n’Save and Haeata Community Campus both have large off-street parking facilities.

4.3.2 Disadvantages of Option 2:

· Option 2 is the less safe option as confirmed through analysis using the Separated Cycleway Options Tool. There is an increased risk (3x) to users of the shared path when vehicles exit properties on the north side of Breezes Road. This is because motorists are not expecting to look out for users travelling in the opposite direction to traffic. Having higher speed cyclists and scooterers in the same area as pedestrians is also less safe - particularly for the elderly and people with disabilities.

· Option 2 was not supported by the majority of submitters during the pre-trial engagement period. Further detail outlined below in Section 5.

· Shared paths are not supported by Waka Kotahi due to safety concerns outlined above. Waka Kotahi have indicated they would not provide funding assistance for a shared path.

4.4 Option 1 is the current preferred option. The separated unidirectional cycleways provide the highest level of safety for users.

4.5 Following conversations with Waka Kotahi regarding shared path safety concerns, a fourth option was developed for a separated bi-directional cycle lane on the north side of Breezes Road.

4.5.1 This option has the benefit of separating cyclists and pedestrians, while minimising parking loss on Breezes Road. This option is still considered higher risk than Option 1 due to risk of collision between contraflow cyclists and vehicles exiting driveways.

4.5.2 The project team were prepared to propose Option 4 as a compromise if the pre-trial engagement period indicated a community preference for Option 2. As this has not proven to be the case, the preferred option to take forward to trial remains as Option 1.

4.5.3 The cycleway can be adapted to Option 4, at a cost, during the trial period should community feedback indicate opposition to the new facility and loss of parking along Breezes Road. However, to ensure an acceptable level of safety where the cycleway crosses side roads, this also necessitates the conversion of Gosport Street to a cul-de-sac. In doing so, the risk of a collision between contra-flow cyclists and turning vehicles is minimised. This option has not yet been consulted on and therefore cannot be implemented at the present time.

5. Detail Te Whakamahuki

5.1 A full set of plans for preferred option is attached with this report. The proposal includes:

5.1.1 A separated unidirectional cycle facility along both sides of Breezes Road, between the Chisnallwood School pedestrian crossing and Pages Road.

5.1.2 Raised pedestrian crossing points at existing crossing locations on Breezes Road outside of Haeata Community Campus and Chisnallwood Intermediate. New raised crossing points outside St James School on Rowan Avenue.

5.1.3 Intersection improvements to 14 intersections on popular school pedestrian routes. Upgrades will include kerb buildouts using low cost bollards to reduce crossing distances. Safe speed humps at each are also to be installed. Intersections include:

· Pembroke Street / Breezes Road

· Eglinton Street / Breezes Road

· Gosport Street / Breezes Road

· Hampshire Street / Breezes Road

· Tahuna Street / Shortland Street

· Mchaffies Place / Shortland Street

· Aldershot Street / Hampshire Street

· Lyndhurst Crescent / Hampshire Street (South)

· Lyndhurst Crescent / Hampshire Street (North)

· Marlow Road / Hampshire Street

· Eureka Street / Marlow Road

· Eureka Street / Rowan Avenue

· Yarmouth Street / Rowan Avenue

· Carisbrooke Street / Rowan Avenue

5.1.4 Safe Speed humps along Hampshire Street to reduce reported antisocial driver behaviour along this corridor.

5.1.5 Footpath reclamation and designated road art space – Outside of St James School and Wainoni Park.

5.2 The proposal has been developed following extensive engagement with the Aranui community, most notably through student design jams. The proposal is representative of what the students in Aranui designed during design jam sessions, and intend to address key-barriers to active transport voiced during workshops, including:

5.2.1 People using streets as a racetrack – Interventions are targeted at speed reduction in recorded high-speed areas.

5.2.2 Feeling unsafe at intersections – Interventions focus on busy intersections and pedestrian routes to school, and support reduced crossing distances and reduced vehicle speeds where people are crossing.

5.2.3 Lack of colour, art and cool designs in the public realm – interventions intend to bring vibrancy to the public realm and will include designated road art spaces that will reflect the cultural diversity within Aranui.

5.2.4 Streets are hard to cross – The proposal improves the safety and visibility of existing pedestrian crossing and adds a new crossing outside of St James School.

5.2.5 Footpaths are too narrow – Where possible, the proposal aims to reclaim footpath space in areas where students reported pinch points or areas where large groups tend to congregate, such as near Wainoni Park and outside St James School.

5.3 A summary of design jam sessions and outcomes is included as Attachment B to this report.

5.4 A pre-trial engagement period was held during September and October and included a variety of online and in-person engagement tactics. A full summary document is attached with this report. The majority of submitters, both online and at the in-person information space voted in favour of Option 1 – separated unidirectional cycleway on each side of Breezes Road. There is broad agreement that safety improvements would be welcome and much needed in Aranui.

5.5 The project will be initially delivered as a trial. The trial will last for three months, over which, monitoring and evaluation will take place and community feedback sought. Monthly check-ins will be held, and adaptations made as necessary, and where safe to do so, in response to stakeholder feedback.

5.6 The whole project is to be delivered as a trial under a Temporary Traffic Management Plan. The primary focus of the trial is the cycle connection along Breezes Road, which will use flexible bollards as a form of traffic separation. In this way, Option 4 could be explored if critical public feedback is received during the three-month trial period, although more time would be required to complete an amended trial. Intersection buildouts will also be delivered using these flexible bollards.

5.7 Other aspects of the proposal, including raised pedestrian crossings and speed bumps will be delivered as permanent interventions using asphalt. This decision has been made for the following reasons:

5.7.1 There is a clear demand for these interventions in the areas proposed. Raised crossings will support safe pedestrian access to three schools within the Aranui area.

5.7.2 A clear majority (65%) of online submitters supported safe speed platforms and humps. In person engagement with stakeholders and community members in Aranui has consistently indicated frustrations at speeding traffic and anti-social road user behaviour throughout the Aranui neighbourhood, specifically along Hampshire Street.

5.7.3 It is cost comparative to install the speed management devices as permanent or temporary solutions. If temporary speed bumps and platforms are installed, they will need to be made permanent in future, which will likely be at the council expense.

5.7.4 For reasons above, the project team are proposing a do it once, do it well approach for speed humps and raised pedestrian crossings and taking advantage of 90% Waka Kotahi funding while it is available.

5.8 At the conclusion of the three month trial period, the works will remain in place while a decision is made. A report will again be brought before the Community Board, which will include findings from monitoring and evaluation. Should any elements be recommended to become permanent, detailed traffic resolutions will be included, for Community Board (and, where appropriate, Council) approval.

5.9 It is recommended that Council approves the trial to stay in place until the end June 2024. While this does not preclude the early removal of elements that are not working, it will ensure that appropriate time is allowed for recommendations to be finalised, or interventions removed, upon completion of the trial.

5.10 The decision affects the following Wards/Community Board areas:

5.10.1 Burwood Ward

5.10.2 Waitai Coastal-Burwood-Linwood Community Board

6. Policy Framework Implications Ngā Hīraunga ā- Kaupapa here

Strategic AlignmentTe Rautaki Tīaroaro

6.1 The project aligns with Council’s strategic priorities, including enabling active and connected communities and meeting the challenge of climate change through every means available.

6.2 This report supports the Council's Long Term Plan (2021 - 2031):

6.3 Transport

6.3.1 Activity: Transport

· Level of Service: 10.0.2 Increase the share of non-car modes in daily trips - >=36% of trips undertaken by non-car modes.

· Level of Service: 10.0.6.1 Reduce the number of death and serious injury crashes on the local road network - <=100 crashes.

· Level of Service: 10.5.1 Limit deaths and serious injury crashes per capita for cyclists and pedestrians - <= 12 crashes per 100,000 residents.

· Level of Service: 10.5.2 Improve the perception that Christchurch is a cycling friendly city - >=66% resident satisfaction.

· Level of Service: 10.5.3 More people are choosing to travel by cycling - >=12,500 average daily cyclist detections.

· Level of Service: 10.0.41 Reduce emissions and greenhouse gases related to transport - <=1.10 million tonnes of CO2 equivalents.

· Level of Service: 10.5.42 Increase the infrastructure provision for active and public modes - >= 585 kilometres (total combined length).

· Level of Service: 16.0.10 Maintain the perception that Christchurch is a walking friendly city - >=85% resident satisfaction.

Policy Consistency Te Whai Kaupapa here

6.4 The project is consistent with Council’s Plans and Policies, in particular:

6.4.1 The changes made align with road safety and liveable streets goals in the Christchurch Transport Strategic Plan 2012-2042 and similarly to the draft Transport Plan (safe streets).

6.4.2 The changes made align with Kia tūroa te Ao – Ōtautahi Christchurch Climate Resilience Strategy as outlined below under Climate Change Impact Considerations.

6.5 Improving safety on local roads is a priority for Council. Increasing the safety and accessibility of footpaths and cycle lanes and encouraging active modes of transport is one of several focus areas to achieve this.

Impact on Mana Whenua Ngā Whai Take Mana Whenua

6.7 The decision does not involve a matter of interest to Mana Whenua and will not impact on our agreed partnership priorities with Ngā Papatipu Rūnanga

Climate Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi

6.8 The decisions in this report are likely to:

6.8.1 Contribute positively to adaptation to the impacts of climate change.

6.8.2 Contribute positively to emissions reductions.

6.9 The full scope of works includes the installation of a safe separated cycle facility on Breezes Road, safety improvements to existing pedestrian crossing points, speed calming interventions throughout Aranui and intersection upgrades to support reduced pedestrian crossing distances and slower traffic speeds. All interventions are intended to improve the experiences of travelling around Aranui by active transport modes and seek to address key barriers to active transport identified by students. Therefore, the proposal will likely have a net positive impact for the environment by helping to reduce transport emissions.

6.10 Cycleways are a key part of council’s emissions reduction efforts by providing a low emission way for residents to move around the city.

6.11 The National Emissions Reduction Plan (ERP) states we will have to substantially improve infrastructure for walking and cycling to meet our emissions targets (including a 20% reduction in light Vehicle Kilometres Travelled by 2035 – required under the ERP). Improving the quality of cycling infrastructure is also a key part of the Ministry of Transport and Waka Kotahi’s efforts to decarbonise the transport system.

Accessibility Considerations Ngā Whai Whakaaro mā te Hunga Hauā

6.12 The proposal improves accessibility for walking and cycling and provides a safer means of accessing and using the street network by active modes.

7. Resource Implications Ngā Hīraunga Rauemi

Capex/Opex Ngā Utu Whakahaere

7.1 Cost to Implement - $1 million – 90 % Waka Kotahi funded. Note, this is the cost to implement the preferred option. Further costs will be incurred as any adaptations are made during the trial period.

7.2 Maintenance/Ongoing costs – Funded through the Streets for People budget until the end of June 2024.

7.3 Funding Source – The project is 90% funded by Waka Kotahi’s Streets for People programme. The remaining 10% is funded by the transport capital programme.

Other He mea anō

7.4 None identified.

8. Legal Implications Ngā Hīraunga ā-Ture

Statutory power to undertake proposals in the report Te Manatū Whakahaere Kaupapa

8.1 The Land Transport Rule: Street Layouts 2023 defines and codifies the process by which Road Controlling Authorities can conduct pilot projects. Under this, and in the absence of specific delegation, Council are the decision-making body to decide on the installation of a trial, and the method by which this is carried out.

8.2 The works are to be installed through a Temporary Traffic Management Plan. The Council has delegated these powers to the Chief Executive, who has in turn delegated them to staff. This gives staff the flexibility to modify the trial in line with the intent of the Rule, without having to return to Council for specific approval.

Other Legal Implications Ētahi atu Hīraunga-ā-Ture

8.3 At the conclusion of the three month trial period, the works will remain in place while a decision is made. A report will be prepared for the Community Board, which will include findings from monitoring and evaluation. Should a recommendation be made to keep some or all of the interventions in place, the report will include traffic and parking resolutions for the Community Board (and, where appropriate, Council) to approve.

9. Risk Management Implications Ngā Hīraunga Tūraru

9.1 The project will initially be rolled out as a trial for a three-month period. During the trial the project team will actively seek community feedback and complete monitoring and evaluation work to determine the success of the project. Adaptations can be made as needed, specifically in relation to the Breezes Road cycle connection, should there be significant adverse reactions among the community. In this way, transport interventions can be trialled at low risk to Council.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	ARANUI CONNECTIONS - STREETS FOR PEOPLE - Rev I - 20.10.2023	23/1736544	65
b ⇩	Design Jam Summary report - Final	23/1193071	84
c ⇩	Engagement and full submission table	23/1706498	100

In addition to the attached documents, the following background information is available:

Document Name – Location / File Link

Land Transport Rule: Street Layouts 2023 - https://www.nzta.govt.nz/assets/resources/rules/docs/street-layouts-rule-2023.pdf

Confirmation of Statutory Compliance Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories Ngā Kaiwaitohu

Authors

Torin Smith - Transport Network Planner

Hannah Ballantyne - Senior Engagement Advisor

Shaleen Prasad-Kumar - Project Manager

Maryem Al Samer - Legal Counsel

Approved By

Jacob Bradbury - Manager Planning & Delivery Transport

Waitai Coastal-Burwood-Linwood Community Board

06 November 2023

16. Waitai Coastal-Burwood-Linwood Community Board Area Report - November 2023
Reference / Te Tohutoro:	22/1765298
Report of / Te Pou Matua:	Christopher Turner-Bullock, Community Governance Manager christopher.turner@ccc.govt.nz
General Manager / Pouwhakarae:	Mary Richardson, General Manager Citizens & Community (Mary.Richardson@ccc.govt.nz)

1. Purpose of Report Te Pūtake Pūrongo

This report provides the Board with an overview on initiatives and issues current within the Community Board area.

2. Officer Recommendations Ngā Tūtohu

That the Waitai Coastal-Burwood-Linwood Community Board:

1. Receive the Waitai Coastal-Burwood-Linwood Community Board Area Report for November 2023.

3. Community Support, Governance and Partnership Activity

3.1 Community Governance Projects

Activity	Detail	Timeline	Strategic Alignment
New Brighton Guardians	The New Brighton Guardians were launched on 5 October 2023 with their three newly appointed staff, starting with the first two weeks visiting the businesses and community groups in the New Brighton CBD to introduce themselves and start to develop key relationships in the area. Under the management of Positive Directions Trust, the three Guardians will have the PDT Kōrero Mai van stationed at various locations around the Brighton CBD, as a visible base from which to have a presence and act as ambassadors. Their role will be getting to know and gently moving on the more vulnerable residents, de-escalating situations which have caused concern to local businesses and the community around safety. (Photos below)	Launched 5 October 2023	New Brighton Mall – Advocate for improved amenities to improve safety, accessibility and public perception of the mall
Oram Avenue Extension	Work has begun to demolish the former Westpac building at 56 Brighton Mall. Project staff have liaised with New Brighton Project Incorporated to ensure the work does not impact on the weekly Seaside Market they run at New Brighton Mall, an important activation and drawcard for the suburb. This is the first step of a project to create a pedestrian link nearer to the beach which will open up an area which is currently prone to vandalism, graffiti and anti -social behaviour.	Ongoing	New Brighton Mall – Support the progression of the Oram Avenue extension, including investigation of all options.
Greater Linwood Forum	The Greater Linwood Forum was held on Monday 9 October 2023 at St Chads Church. Representatives from 13 Groups from across the Linwood ward used the networking opportunity to share updates and opportunities for collaboration on a number of projects across the sector.	12 Feb 24 29 April 24 22 July 24 14 Oct 24
Aranui Community Trust Annual General Meeting	The Aranui Community Trust (ACTIS) celebrated its 23^rd year of operations at its AGM in October with awards honouring those that have supported the Trust as well as the sponsors and funders who enable the various community programmes to connect and strengthen the community.	Ongoing	Aranui/Wainoni Safety initiative project

New Brighton Guardians

May be an image of 11 people and text

ACTIS AGM – Sponsors and Partners Awards

3.2 Community Funding Summary

3.2.1 For the Board’s information, a summary is provided (refer Attachment A) on the status of the Board’s 2023-24 funding as at 18 October 2023.

3.2.2 Youth Development Fund

Board members with the delegation for the Waitai Coastal-Burwood-Linwood Community Board Youth Development Fund (Jo Zervos, Paul McMahon and Greg Mitchell) made two decisions under delegation:

· A grant of $400 ($200 each) from the 2023-24 Waitai Coastal-Burwood-Linwood Youth Development Fund to Grace Ellen Rose Olliver and Lucia Caitlin Jane Olliver towards the costs of attending the dance tour with She Shines on Dance Tours in April 2024 In New York and Orlando in April 2024.

· A grant of $200 from the 2023-24 Waitai Coastal-Burwood-Linwood Youth Development Fund to Rueben Brown towards costs of attending the Oceania Championships in Hastings from 06/12/2023 – 10/12/2023.

3.2.3 Koru Fund

Board members with the delegation for the Waitai Coastal-Burwood-Linwood Community Board Koru Fund (Alex Hewison, Tim Baker, Jackie Simons) made X decisions under delegation:

· A grant of $300 from the 2023-24 Waitai Coastal-Burwood- Linwood Koru Fund to Mitchell Reid towards the costs of creating a Mural at the Ottawa St Community Garden.

3.2.4 Christchurch City Mission have recently appointed their new Community Development Kaimahi based at Te Whare Taonga o Ngā Iwi Katoa Linwood Resource Centre.

Charlie has worked over 10 years in the Alcohol and Other Drugs (AOD) sector. He has been looking for a change, a new role that brings together all his mental health and AOD experience, practical trade skills, relationship skills and his passion for working with and for communities.

Christchurch City Mission went to considerable effort to evaluate the job description for the role and gave a lot of thought into what outcomes they hoped to achieve before recruiting to replace the previous kaimahi. With a view to be more outwards focus into the wider community, Charlie will join Menna as part of the Community Development team focusing on men's projects for the Linwood area. Whilst overseeing the well-established Community Shed at the Centre, Charlies remit will also be focused on identifying gaps in provision and develop new initiatives to support the well-being of tāne in Linwood.

3.3 Participation in and Contribution to Decision Making

3.3.1 Report back on other Activities contributing to Community Board Plan [for items not included in the above table but are included in Community Board Plan]

· Shirley Boys and Avonside Girls School site visit

Following some concerns that were raised at the recent Principals Breakfast hui, the Waitai Community Board recently met with both schools' delegates and Council staff on site to hear the concerns and see exactly where the issues are arising. The Community Board heard from the Principals about the safety concerns for their students with a public pathway running through the middle of the school site and access road which has provided opportunity for theft, vandalism and other security threats. This opportunity enabled the Board to hear firsthand what the issues were, why they have cause to weight up the impact on the community if potentially limiting access to the school site to the public during schools hours.

· Upcoming Events

Recreate - Clothing Swap & Mend Event - hosted by Christchurch Methodist Mission, Sustain South Brighton and Te Kura at St Chads Church Hall, Carnarvon Street Linwood on 14 November 4-6pm.

Linwood Avenue Community Corner Trust 25^th Anniversary Celebration - Tuesday 31 October from 10am-2pm with official ceremony starting at 1pm. Held at 378 Linwood Avenue

AFFIRM – Saturday 2 December 2023 – Wainoni Park from 9.30am to 3pm, this will be the 22^nd AFFIRM event.

Aotearoa Play Week 6-12 November - Ihi Aotearoa Sport NZ is once again running Play Week from November 6-12 and this year, Christchurch City Council is using this as an opportunity to get right behind encouraging our communities to engage with the play opportunities that we have, and celebrating with a few extra playful activations.

Play is one of the most important things our local Tamariki and rangatahi do – Play Week is a chance to encourage their ability to “Play Everywhere” – including in their own neighbourhoods and city.

Keep an eye out for the new Play section on the CCC website to support families to find new and interesting ways to play; and look for playful activations at our libraries, art gallery and sport and rec centres.

Car Boot Sale - Saturday 11 November 2023, 9.30am to 12pm - organised by the Queenspark Community Trust and held in the carpark of Parklands Baptist Church at 180 Queenspark Drive. Cost of $10 per car.

Diwali Celebration 12 November 2023, 3.00 to 9.00pm at the Temple with fireworks later in the evening at Woolston Park. This event is organised by the New Zealand Sikh Society (South Island) Inc. whose Temple is based on Ferry Road opposite Woolston Park.

Brooker Avenue Disc Golf Course lease area transferred to Bros for Change earlier this year. This was previously held by Life in Vacant Spaces at a 9-basket disc golf course. Bros for Change have extended the disc golf area to a 18-basket course and will be holding an opening event at 10am on 17 November at Brooker Ave.

Colour Zone Run on Sunday 26 November 2023 in the Avondale Red Zone, this popular event has been run several times in different locations within the Red Zone – Ōtākaro Avon River corridor.

Woolston Village Twilight Gala, Tuesday 28 November 2023 from 4.00pm-7.30pm at Woolston Community Centre/Library organised by Youthtown and Council to recognise the change of management and to bring the community in to find out how they would like to use this space. The event will use the public realm beside the centre as well as the carparking at rear of the building.

· Events Report Back

Steam-Punk Squididlyiscious Scavenger Quest

On Sunday 1 October 2023, a group of 30 Steam-punkers visited New Brighton for the Squididlyiscious Scavenger Quest organised by Kraken Events. Starting at 12:30 from the New Brighton Project Office at 105 Brighton Mall, Steam-Punkers from around the South Island were found hunting down clues all-round the greater Brighton area. The quest ended at Dunes café at The Bridge Hub in South Brighton with prize giving and afternoon tea. The organisers said that they chose New Brighton as it was the perfect place because the variety it offers from urban art to its eco-wonderland.

Predator Free Trap Making Event

Sustain South Brighton recently ran a workshop on 1 October 2023 at Common Ground inviting people to come and make their own predator trap.

The project was started by a local resident Andrew Wells, to encourage people to do backyard trapping helping to preserve biodiversity against threats from rats and stoats in the coastal areas. Another resident also donated the traps. The event had such a good turn out, they ran out of traps to build with residents coming from Southshore and South Brighton.

Fresh Golf Range Takeover Event

100 rangatahi took part in this event on Tuesday 3 October 2023 which was organised by YCD, Canterbury Golf and NZ Golf. A full accountability report will be provided.

Christchurch Heritage Festival Round-up

Spiritied Cemetery Tours: Local historian, Richard Greenaway led a series of cemetery tours within the Linwood ward.

The first was a tour of Avonside Parish Cemetery on 11 October 2023 where participants were shown the historic graves of geologist and museum founder Julius von Haast, Canterbury Superintendent William Rolleston and his socialite wife Mary Brittan, and architects J. C. Maddison and B. W. Mountfort.

A tour of Linwood Cemetery on 22 October 2023 led participants to view the graves of a conservationist, pioneer woman educator, social workers, prohibitionists, and convicts who succeeded and built themselves a mausoleum.

The final tour was of Bromley Cemetery, on 23 October 2023, leading the group round the graveyard to discover the burial sites of Labour leaders, a sculptor of World War I memorials, a social worker and woman parliamentary candidate, and a North Canterbury landed magnate.

Richard Greenaway (M.A. (Honours in History), University of Canterbury, 1972) has taken cemetery tours during Heritage Week/Festival since 1994.

Hīkoi ki Kāpūtahi – Take a walk on the wild side

The Styx Living Laboratory Trust organised a day of culture, experiential learning of ecological heritage held on Sunday 15 October 2023 at Te Waoku Kahikatea, 567 Marshland Road. Hosted by a collaboration with Mokopuna Māori Arts & Taa Moko, the Green Lab and Christchurch City Council, the event included Toi whakiro – Māori wood carving, harakeke weaving workshops and a session on water quality. The community table on site got a makeover with a design and painting session. Participants also had the opportunity to join a 45-minute walk to learn about Rongoā Rākau (traditional Māori medicine) and the plants used to create them. The walk ended with medicinal tea sampling.

Pae Ora 2023 fun run/walk

Event on Saturday 14 October 2023 at Bottle Lake Forest went ahead despite the strong winds on the day, however the post event kai and celebrations had to be cut short as the winds increased in strength. He Waka Tapu run this event. This is its second event and it has been extremely popular with whānau. Event video here.

Parklands Whānau Fun and Games Night

This event was held on Tuesday 17 October 2023 at the Pukeko Centre, with several whānau from students at Parkview Parua school who had designed a whānau friendly event from 5.30pm-7.30pm. With ideas and games they had designed specifically to meet the needs/interests of their whānau. The event was supported by the Pukeko Centre, Queenspark Community Trust and Council. The event will be evaluated with the students and decisions made about future events.

A child running on a concrete walkway

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· Community Programmes

Summer Netball on Tuesday nights at the Eastern Canopy from 31 October 2023 to 12 December 2023, 6-7pm for senior netball players.

Pickelball at the Avon Hub from 9am to 10.30am on a Tuesday morning. $5 per player for social, mixed games, roll up no need to book. Nets will be set up for play, bring your own paddle if you have one. Use your hand eye skills to learn a new game. It is a great game for those who find the tennis court is too big, shuttle at badminton too high, or don't fancy the sweat at squash. Beginners are welcome but will need some previous racquet/court experience.

Football Fun a free after school programmes for school aged tamariki in two locations either at the Avon Hub, Marine Parade on Wednesday for term 4 from 3.15 to 4.30pm, this is a kicks, fun and goals programme. The other programme is held at Rawhiti Domain Eastern Canopy on a Tuesday afternoon from 3.30pm to 4.30pm.

Walking Football - two new walking football opportunities in the Waitai area on Wednesday nights to choose from in either Parklands Community Centre or the Avon Hub.

The biggest difference, as the name suggests, is there is no running. Walking football is played at walking pace, with players not allowed to run. This includes with the ball or off the ball, and jogging.

You can ‘walk’ as fast as you want and walking as described in the rules is “one foot must be in contact with the ground at all times.” One other big difference to association football is that it’s classed as non-contact sport. Although tackling is allowed, this must be done with no contact.

Walking Football is aimed at over 50’s but is open to any aged people keen to get involved. If you are under 50 but are unable to play full contact sport due to injury or health, then Walking Football is a great option for you. It is inclusive of all levels of football experience and ability.

Walking Football at the Avon Hub turf under lights on Wednesday night 6.30-8pm starting 25 October. $5 per night to have a kick about with your mates. The programme is run by Eastern Community Sport and Recreation Inc and Mainland Football.

Parklands United Sports Club have been hosting their programme since mid-July on a Wednesday night from 6.30-8.00pm at the Parklands Community Centre in the sports hall. $5 per game.

LACCT Girls Group

The group was created to answer a need among families to have a fun, free, social and regular group for primary aged girls in the Linwood area. Currently running two hours per week with a full roll of 20 and 9 on a waiting list the group has been extremely popular with attendees from Bromley, Linwood Avenue, St Anne's and Te Waka Unua schools. There is no fee to attend with the aim of the group is to include helping the children build their confidence in safe ways, find new friends and experience new things. A key long-term aim is to help them learn more about their neighbourhood and more importantly their place and value within their community. Activites the group undertake include gardening, growing fruit and veg, arts and crafts as well as recreation activities such as hockey, basketball among others.

A person and person planting flowers in a garden

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3.3.2 Council Engagement and Consultation.

· The Waitai Coastal-Burwood-Linwood Community Board Submissions Committee held a meeting on 20 October 2023. Presented for record purposes (refer Attachments B ) are the Board’s Submissions Committee Minutes and Submission to the Council on the Draft Safer Speed Plan.

Topic	Date	Link
Proposed Alcohol Ban at QEII Park for Events	Open for feedback until Monday 6 November 2023	https://letstalk.ccc.govt.nz/proposed-alcohol-ban-qeii

4. Advice Provided to the Community Board

4.1 Customer Service Request/Hybris Report

For the Boad’s information, attached is a copy of the August Hybris Report (refer Attachment C).

4.2 New Brighton Coast to Coast Sign

At its meeting on 12 June 2023, the Waitai Coastal-Burwood-Linwood Community Board received a public forum presentation from Glenn Livingstone in relation to options for the development of New Brighton as a Key Activity Centre and raised the possibility of a Coast to Coast sign at the New Brighton finish line and the local business community offering promotions. The Board decided to refer the issues raised in relation to the Coast to Coast sign to staff for investigation and response back to the Community Board. Attached for the Board’s information, a staff memorandum responding to that request (refer Attachment D).

4.3 Wastewater Treatment Plant Response Review

At its meeting on 9 November 2023, the Board asked that a copy of the Independent Review on social recovery be provided to the Board. Please see link below to the 1 November 2023 Council Agenda where this report was formally received.

https://christchurch.infocouncil.biz/Open/2023/11/CNCL_20231101_AGN_8461_AT.PDF

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Waitai Coastal-Burwood-Linwood Community Board Funding Update as at October 2023	23/1745809	147
b ⇩	Waitai Coastal-Burwood-Linwood Community Board Submissions Committee Minutes and Minutes Attachments - Draft Safer Speed Plan - 20 October 2023	23/1737924	149
c ⇩	Waitai Coastal-Burwood-Linwood Community Board - Hybris Report - September 2023	23/1611430	161
d ⇩	Waitai Coastal-Burwood-Linwood Community Board - Coast to Coast Sign - Staff Memorandum	23/1619924	162

Signatories Ngā Kaiwaitohu

Authors

Cindy Sheppard - Community Board Advisor

Emily Toase - Community Development Advisor

Jacqui Miller - Community Recreation Advisor

Rory Crawford - Community Development Advisor

Christopher Turner-Bullock - Manager Community Governance, Coastal-Burwood-Linwood

Approved By

Christopher Turner-Bullock - Manager Community Governance, Coastal-Burwood-Linwood

John Filsell - Head of Community Support and Partnerships

Funding Request Number	Organisation	Project Name	Amount Requested	Amount Recommended
00065616	Te Kupenga o Aranui	Rental Costs	$25,094	$4,000

Total Budget 2020/21	Granted To Date	Available for allocation	Balance If Staff Recommendation adopted
$82,116	$47,150	$34,966	$30,966

Funding Request Number	Organisation	Project Name	Amount Requested	Amount Recommended
00066796	Burwood/Pegasus Community Watch	New Watch Uniforms	$3,310	$3,310

Total Budget 2023/24	Granted To Date	Available for allocation	Balance If Staff Recommendation adopted
$82,116	$47,150	$34,966	$31,656

Total Budget 2023/24	Granted To Date	Available for allocation	Balance If Staff Recommendation adopted
$82,116	$47,150	$34,966	$32,466

7. Correspondence
Reference / Te Tohutoro:	23/1756972
Report of / Te Pou Matua:	Cindy Sheppard, Community Board Advisor cindy.sheppard@ccc.govt.nz
Senior Manager / Pouwhakarae:	Mary Richardson, General Manager Citizens & Community (Mary.Richardson@ccc.govt.nz)

Name	Subject
Ministry of Social Development	Response regarding the New Brighton Guardians
Marshland Hall Trust	Resignation of Board appointed Trustees

11. Cowles Stadium - Tree Removals
Reference / Te Tohutoro:	23/1561683
Report of / Te Pou Matua:	James McDuff, Arboricultural Advisor - james.mcduff@ccc.govt.nz Matt Cummins, Project Manager – matt.cummins@ccc.govt.nz
Senior Manager / Pouwhakarae:	Mary Richardson, General Manager Citizens & Community (Mary.Richardson@ccc.govt.nz)

13. Waitai Coastal-Burwood-Linwood Community Board 2023-24 Discretionary Response Fund Application - Te Kupenga o Aranui
Reference / Te Tohutoro:	23/1693937
Report of / Te Pou Matua:	Rory Crawford, Community Development Advisor rory.crawford@ccc.govt.nz
Senior Manager / Pouwhakarae:	Mary Richardson, General Manager Citizens & Community (Mary.Richardson@ccc.govt.nz)

14. Waitai Coastal-Burwood-Linwood Community Board 2023-24 Discretionary Response Fund Application - Burwood/Pegasus Community Watch
Reference / Te Tohutoro:	23/1708056
Report of / Te Pou Matua:	Rory Crawford, Community Development Advisor (Rory.Crawford@ccc.govt.nz)
Senior Manager / Pouwhakarae:	Mary Richardson, General Manager Citizens & Community (Mary.Richardson@ccc.govt.nz)

15. 2023-24 Waitai Coastal-Burwood-Linwood Youth Development Fund Top-Up
Reference / Te Tohutoro:	23/1764515
Report of / Te Pou Matua:	Christopher Turner-Bullock, christopher.turner@ccc.govt.nz
General Manager / Pouwhakarae:	Mary Richardson, General Manager Citizens & Community (Mary.Richardson@ccc.govt.nz)