Minutes of Waitai Coastal-Burwood-Linwood Community Board

Waitai Coastal-Burwood-Linwood Community Board

09 October 2023

Karakia Tīmatanga: Led by Paul McMahon

The agenda was dealt with in the following order.

1. Apologies Ngā Whakapāha

Part C

There were no apologies.

2. Declarations of Interest Ngā Whakapuaki Aronga

Part B

Greg Mitchell declared an interest in Item 11, Waitai Coastal-Burwood-Linwood Summer with your Neighbours 2023-24 and took no part in the Board’s discussion or voting on this item.

3. Confirmation of Previous Minutes Te Whakaāe o te hui o mua

Part C

Community Board Resolved CCBCC/2023/00063

That the minutes of the Waitai Coastal-Burwood-Linwood Community Board meeting held on Monday, 11 September 2023 be confirmed.

Greg Mitchell/Jackie Simons Carried

4. Public Forum Te Huinga Whānui

Part B

4.1

Conservation Volunteers New Zealand

Hamish Fairbairn, Regional Manager on behalf of Conservation Volunteers New Zealand (CVNZ) addressed the Board in relation to the Mahi CVNZ have been doing in the Otakaro Avon River corridor (OARC).

After questions from members, the Chairperson thanked Hamish for his presentation

4.2

PEEEP Trust

Bebe Frayle and Vanessa Johnson on behalf of PEEEP Trust (People Empowering and Environment Enhancement Programme Trust) addressed the Board in relation to what the PEEEP Trust do, and the impact of grants provided.

After questions from members, the Chairperson thanked Bebe and Vanessa for their presentation.

Attachments

a PEEEP Trust Presentation ⇨

4.3

Waitakiri Drive Health and Safety Concerns

Ross Harland, Wayne Fairweather and Denyse South, local residents addressed the Board in relation to health and safety concerns on Waitakiri Drive.

After questions from members, the Chairperson thanked Ross, Wayne and Denyse for their presentation.

Part B

That the Waitai Coastal-Burwood-Linwood Community Board:

1. refer the issues raised to staff for investigation and response back to the Board.

Attachments

a Waitakiri Drive, Health and Safety Concerns - Statement ⇨

4.4

Waitakiri School Pool

Andrew Barker, Principal of Waitakiri School, Ian Woodwood and two students, Caleb and Laila addressed the Board in relation to a 25 metre in ground pool designed for the school.

After questions from members, the Chairperson thanked Andrew, Ian, Caleb and Laila for their presentation.

Attachments

a Waitakiri School Presentation ⇨

5. Deputations by Appointment Ngā Huinga Whakaritenga

Part B

5.1

Road Safety Concerns on Gayhurst Road

Sara Farmer, parent and Sarah Matenga on behalf of parents and the Educational Child Care Centre Inc (ECCC) addressed the Board in relation to item 7, correspondence, regarding road safety concerns on Gayhurst Road outside the ECCC.

After questions from members, the Chairperson thanked Sara and Sarah for their presentation.

Item 7 of these minutes refers to the Boards decision on this matter.

Attachments

a Gayhust Road, Safety Concerns Statement ⇨

Alex Hewison left the meeting at 5.08pm and returned at 5.09pm during consideration of item 5.2.

Greg Mitchell left the meeting at 5.08pm and returned at 5.10pm during consideration of item 5.2.

Kelly Barber left the meeting at 5.08pm and returned at 5.10pm during consideration of item 5.2.

5.2

Woodham Road/Gloucester Street – Intersection Improvements

Anne Scott on behalf of Spokes Canterbury addressed the Board in relation to item 10, Woodham Road/Gloucester Street – Intersection Improvements.

After questions from members, the Chairperson thanked Anne for her presentation.

Item 10 of these minutes refers to the Boards decision on this matter.

Attachments

a Spokes Canterbury Presentation ⇨

5.3

Pine Trees in Arthur Adcock Memorial Reserve adjacent to the Parklands Bowling Club

Ken Bryenton and Rob Smith on behalf of the Pukeko Centre and Parklands Bowling Club addressed the Board in relation to item 8, Pine Trees in Arthur Adcock Memorial Reserve adjacent to the Parklands Bowling Club.

After questions from members, the Chairperson thanked Ken and Rob for their presentation.

Item 8 of these minutes refers to the Boards decision on this matter.

The meeting adjourned between 5.24pm and 5.30pm.

6. Presentation of Petitions Ngā Pākikitanga

Part B

There was no presentation of petitions.

7. Correspondence

Community Board Resolved CCBCC/2023/00064 Original Officer Recommendation accepted without change

Part B

That the Waitai Coastal-Burwood-Linwood Community Board:

1. Receive the correspondence from Sara Farmer and the Educational Child Care Centre and refer the concerns raised to staff for investigation and response back to the Community Board.

2. Receive the correspondence from Tony Clearwater in relation to the Pine Trees at Arthur Adcock Reserve and;

a. Note: Item 8 of the Agenda refers to the staff report on this topic.

b. That staff contact Tony Clearwater after the meeting to advise him of the Board’s decision on this matter.

3. Receive the correspondence from Kieran Abraham, Youth Development Fund Recipient in relation to his trip to the Canoe Polos Schools Nationals in Hawkes Bay.

Alex Hewison/Jackie Simons Carried

8. Pine Trees in Arthur Adcock Memorial Reserve adjacent to the Parklands Bowling Club
	Council Officer in attendance spoke to the accompanying report. The Board took into consideration the correspondence received from Tony Clearwater and the deputation from Ken Bryenton and Rob Smith when making their decision.
	Recommendations Officer Recommendations That the Waitai Coastal-Burwood-Linwood Community Board: 1. Receive the report. 2. Retain the 13 pine trees in Arthur Adcock Memorial Reserve. 3. Prune trees to help alleviate some of the shading and debris issues. 4. Include Arthur Adcock Memorial Reserve in the next Urban Forest Planting program. Chairpersons Recommendation That the Waitai Coastal-Burwood-Linwood Community Board: 1. Lay the report on the table until 6 November 2023 for further consideration of information provided on the Pine Trees in Arthur Adcock Memorial Reserve adjacent to the Parklands Bowling Club.
	Community Board Resolved CCBCC/2023/00065 Part C That the Waitai Coastal-Burwood-Linwood Community Board: 1. Approve the removal and replacement of the 13 pines trees subject to any resource consent requirements noting: a. That the Pukeko Centre will cover the costs of the replacement trees (26 new natives). b. That the pine tree stumps be retained. c. That Arthur Adcock Memorial Reserve be prioritised in the next tranche of the Urban Forest Planting program. d. That staff look to existing budgets to fund the removal of the pine trees and the resource consent costs. Tim Baker/Jo Zervos Carried

9. Removal of bus stops on Pages Road near Avon River bridge

Council Officer in attendance spoke to the accompanying report.

Community Board Resolved CCBCC/2023/00066 Original Officer Recommendation accepted without change

Part C

That the Waitai Coastal-Burwood-Linwood Community Board approves:

Bus stop 40368 – 652 Pages Road (Agenda Attachment A)

1. Pursuant to Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017:

a. That all existing parking and stopping restrictions associated with bus stop 40368 on the south side of Pages Road commencing at a point 244 metres east of its intersection with Anzac Drive and extending in an easterly direction for a distance of 12 metres, be revoked.

Bus stop 26485 – 649 Pages Road (Agenda Attachment A)

2. Pursuant to Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017:

a. That all existing parking and stopping restrictions associated with bus stop 26485 on the north side of Pages Road commencing at a point 296 metres east of its intersection with Anzac Drive and extending in an easterly direction for a distance of 12 metres, be revoked.

3. That bus stop signs (Bus Stops 40368 and 26485) and a bus seat (Bus Stop 40368) be removed as shown on Agenda Attachment A.

4. That these recommendations if approved, take effect when the parking and stopping restrictions that evidence the restrictions described in clauses 1 – 3 above are removed.

Tim Baker/Jackie Simons Carried

10. Woodham Road / Gloucester Street - Intersection Improvements

Council Officers in attendance spoke to the accompany report.

The Board took into consideration the deputation made by Anne Scott on behalf of Spokes Canterbury when making their recommendation to Council and decision.

Community Board Resolved CCBCC/2023/00067 Original Officer Recommendation accepted without change

Part C

That the Waitai Coastal-Burwood-Linwood Community Board approves:

2. All road surface treatments, lane changes and road markings as detailed on plan RD3874S1, dated 12/09/2023 and attached to the Agenda report as Attachment A.

3. That in accordance with Section 2.4 of the Land Transport Rule: Road User Rule 2004 that cycles be exempt from being required to turn left, when in the left turn lane on the Gloucester Street northern approach at its intersection with Woodham Road.

4. Pursuant to Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017, that the stopping of vehicles be prohibited at all times:

a. Along the western side of Gloucester Street commencing at its intersection with Woodham Road and extending in a southerly direction for a distance of approximately 53 metres as detailed on plan RD3874S1, dated 12/09/2023 and attached to the Agenda report as Attachment A.

b. Along the eastern side of Gloucester Street commencing at its intersection with Woodham Road and extending in a southerly direction for a distance of approximately 42 metres as detailed on plan RD3874S1, dated 12/09/2023 and attached to the Agenda report as Attachment A.

c. Along the western side of Gloucester Street commencing at its intersection with Woodham Road and extending in a northerly direction for a distance of approximately 31 metres as detailed on plan RD3874S1, dated 12/09/2023 and attached to the Agenda report as Attachment A.

d. Along the eastern side of Gloucester Street commencing at its intersection with Woodham Road and extending in a northerly direction for a distance of approximately 27 metres as detailed on plan RD3874S1, dated 12/09/2023 and attached to the Agenda report as Attachment A.

e. Along the southern side of Woodham Road commencing at its intersection with Gloucester Street and extending in an easterly direction for a distance of approximately 46 metres as detailed on plan RD3874S1, dated 12/09/2023 and attached to the Agenda report as Attachment A.

f. Along the northern side of Woodham Road commencing at its intersection with Gloucester Street and extending in an easterly direction for a distance of approximately 43 metres as detailed on plan RD3874S1, dated 12/09/2023 and attached to the Agenda report as Attachment A.

g. Along the southern side of Woodham Road commencing at its intersection with Gloucester Street and extending in a westerly direction for a distance of approximately 28 metres as detailed on plan RD3874S1, dated 12/09/2023 and attached to the Agenda report as Attachment A.

h. Along the northern side of Woodham Road commencing at its intersection with Gloucester Street and extending in a westerly direction for a distance of approximately 44 metres as detailed on plan RD3874S1, dated 12/09/2023 and attached to the Agenda report as Attachment A.

5. Pursuant to Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017, revokes any time restricted parking restrictions along the southern side of Woodham Road between its intersection with Gloucester Street and Tancred Street.

6. Pursuant to Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017, approves that the parking of vehicles be restricted to a maximum period of 30 minutes on the southern side of Woodham Road commencing at a point approximately 28 metres west of its intersection with Gloucester Street and extending in a westerly direction for a distance of 16 metres.

7. Revoke any previous resolutions pertaining to traffic controls made pursuant to any bylaw to the extent that they are in conflict with the traffic controls described above.

8. Approve that these resolutions take effect when parking signage and/or road markings that evidence the restrictions described in the staff report are in place.

Tim Baker/Alex Hewison Carried

Community Board Decided CCBCC/2023/00068 Original Officer Recommendation accepted without change

Part A

That the Waitai Coastal-Burwood-Linwood Community Board recommends that the Council approves:

1. Pursuant to Clause 18 of the Christchurch City Council Traffic and Parking Bylaw 2017:

a. That a Special Vehicle Lane (Cycle) be installed along the western side of Gloucester Street, commencing at its intersection with Woodham Road and extending in a southerly direction for a distance of approximately 60 metres as detailed on plan RD3874S1, dated 12/09/2023 and attached to the Agenda report as Attachment A.

b. That a Special Vehicle Lane (Cycle) be installed along the eastern side of Gloucester Street, commencing at its intersection with Woodham Road and extending in a southerly direction for a distance of approximately 64 metres as detailed on plan RD3874S1, dated 12/09/2023 and attached to the Agenda report as Attachment A.

c. That a Special Vehicle Lane (Cycle) be installed along the western side of Gloucester Street, commencing at its intersection with Woodham Road and extending in a northerly direction for a distance of approximately 30 metres as detailed on plan RD3874S1, dated 12/09/2023 and attached to the Agenda report as Attachment A.

d. That a Special Vehicle Lane (Cycle) be installed along the southern side of Woodham Road, commencing at its intersection with Gloucester Street and extending in an easterly direction for a distance of approximately 45m as detailed on plan RD3874S1, dated 12/09/2023 and attached to the Agenda report as Attachment A.

e. That a Special Vehicle Lane (Cycle) be installed along the northern side of Woodham Road, commencing at its intersection with Gloucester Street and extending in an easterly direction for a distance of approximately 47 metres as detailed on plan RD3874S1, dated 12/09/2023 and attached to the Agenda report as Attachment A.

f. That any Special Vehicle Lanes (Cycle) along the southern side of Woodham Road between its intersection with Gloucester Street and Tancred Street (located to the west of the intersection) be revoked.

g. That a Special Vehicle Lane (Cycle) be installed along the southern side of Woodham Road, commencing at its intersection with Gloucester Street and extending in a westerly direction up to its intersection with Tancred Street.

h. That any Special Vehicle Lanes (Cycle) along the northern side of Woodham Road between its intersection with Gloucester Street and Patten Street (located to the west of the intersection) be revoked.

i. That a Special Vehicle Lane (Cycle) be installed along the northern side of Woodham Road, commencing at its intersection with Patten Street and extending in an easterly direction up to its intersection with Gloucester Street.

Tim Baker/Alex Hewison Carried

11. Waitai Coastal-Burwood-Linwood Summer with your Neighbours 2023-24

Community Board Resolved CCBCC/2023/00069 Original Officer Recommendation accepted without change

Part C

That the Waitai Coastal-Burwood-Linwood Community Board:

1. Allocate its 2023-24 Summer with your Neighbours as follows:

#	Applicant	Activity	# Attending	Recommendation
1	Anita Darnell Queenspark Community Trust	BBQ & Bouncy Castle, dinner	100	$ 200.00
2	Anne McAllister	BBQ	30	$ 75.00
3	Annette Hobby Skylark Lane Residents	Skylark Lane Residents Picnic in the Park	30	$ 75.00
4	Aurelia Hand Marshland Hall Trust	Community Fun Day	1200	$ 200.00
5	Betty Chapman Bottlelake Residents	Pizza & Punch Evening	30	$ 75.00
6	Betty Chapman WACST @ Burwood	Local craft stalls, high tea, sausage sizzle	30	$ 75.00
7	Briar Thompson	Pizza and games at the beach	32	$ 70.00
8	Bruce McArthur	Neighbourhood BBQ	50	$ 125.00
9	Chanelle Bond Waimairi Beach Residents Assn	Christmas Picnic	200	$ 200.00
10	Daphne McCurdy	Social Get Together	40	$ 100.00
11	Eddie Hayes Woolston Development Project Inc	BBQ with our OSCAR programme tamariki and their whānau	40	$ 100.00
12	Elissa Smith	Street Afternoon Tea	30	$ 75.00
13	Erica Brouard Woolston Playcentre	Open day/ sausage sizzle/ rummage sale	100	$ 200.00
14	Harry Cox	American Themed BBQ	15	$ 37.50
15	James Ridpath	Neighbours BBQ	30	$ 75.00
16	Joanna (Anna) Brown	Community get together	50	$ 125.00
17	Joanne Lill	Christmas Lane Party	20	$ 50.00
18	K Hay SSRA- Southshore Residents Assn	Annual Halloween event	250	$ 200.00
19	Kim Hillson	BBQ	14	$ 35.00
20	Konstantin Tkatchenko	Meeting, greeting-introduction of new members, BBQ	35	$ 87.50
21	Koral Fitzgerald Beach Road Neighbourhood Support Group	Neighbourhood Support Group BBQ and connect.	35	$ 87.50
22	Kylie Sullivan	Annual Street BBQ	70	$ 175.00
23	Lesley Willoughby	Neighbourhood gathering - BBQ, Pot Luck, Children's games	50	$ 100.00
24	Liz Cropp Linwood Baptist Community Church	Community BBQ	200	$ 200.00
25	Louise Minton	Kingsbridge estate residents together for a meet and greet	50	$ 125.00
26	Marie Stevenson	Gathering / Meeting / well-being	42	$ 105.00
27	Matthew Wilson on behalf of Jordan Wilson Avondale Community Garden	Community BBQ and Market Day	350	$ 200.00
28	Nina C Archbold	Street BBQ	40	$ 100.00
29	Sandy Galland	Neighbourhood Family BBQ	150	$ 190.00
30	Sarah Elicker	Thomas Street BBQ	40	$ 90.00
31	Scott Blinman	Street BBQ	40	$ 100.00
32	Shafali Verma	Picnic in red zone or a bbq with the neighbours	20	$ 50.00
33	Steven Muir Aranui Bike Fixup	Aranui Bike Fixup end of year BBQ	40	$ 100.00
34	Tom Galloway The Pukeko Centre/Parklands Bowling Club	An open day at The Pukeko Centre and Parklands Bowling Club	200	$ 200.00
35	Tomomi McDonald Te Wero Gymnastics Club	Community Fun Day for all	200	$ 200.00

2. Note that the granted funds are to be used towards food, non-alcoholic drinks or invitation/advertising costs only.

3. Return any funding not required by the successful applicants from the Waitai Coastal-Burwood-Linwood 2023-24 Summer with your Neighbours back to the 2023-24 Waitai Coastal-Burwood-Linwood Discretionary Response Fund.

Jackie Simons/Jo Zervos Carried

Greg Mitchell declared an interest in this item and did not participate in the discussion or vote.

12. Waitai Coastal-Burwood-Linwood Community Board 2023-24 Discretionary Response Fund Application - Spencerville Residents Association Incorporated

Community Board Resolved CCBCC/2023/00070 Original Officer Recommendation accepted without change

Part C

That the Waitai Coastal-Burwood-Linwood Community Board:

1. Approves a grant of $1,800 from its 2023-24 Discretionary Response Fund to Spencerville Residents Association Incorporated towards the Styx Post Community Newsletter Printing.

Jo Zervos/Alex Hewison Carried

13. Waitai Coastal-Burwood-Linwood Community Board 2023-24 Discretionary Response Fund Application - Community Fridge and Pantry New Brighton

Staff Recommendations / Ngā Tūtohu

That the Waitai Coastal-Burwood-Linwood Community Board:

1. Approves a grant of $4,000 from its 2023-24 Discretionary Response Fund to Community Fridge and Pantry New Brighton towards the costs of the weekly food parcels from Foodbank Canterbury.

Community Board Resolved CCBCC/2023/00071

Part C

That the Waitai Coastal-Burwood-Linwood Community Board:

1. Approves a grant of $2,000 from its 2023-24 Discretionary Response Fund to Community Fridge and Pantry New Brighton towards the costs of the weekly food parcels from Foodbank Canterbury.

a. Failing resolution of the cause of this problem, that the group submit another application to the Boards 2023-24 Discretionary Response Fund for the 11 December 2023 meeting.

b. That the Board notes that this in no way sets any precedent.

Celeste Donovan/Jackie Simons Carried

14. Waitai Coastal-Burwood-Linwood Community Board Area Report - October 2023

Community Board Resolved CCBCC/2023/00072 Original Officer Recommendation accepted without change

Part B

That the Waitai Coastal-Burwood-Linwood Community Board:

1. Receive the Waitai Coastal-Burwood-Linwood Community Board Area Report for October 2023.

Paul McMahon/Jackie Simons Carried

15. Elected Members’ Information Exchange Te Whakawhiti Whakaaro o Te Kāhui Amorangi

Part B

There was no information exchanged at this meeting.

Karakia Whakamutunga: Led by Paul McMahon

Meeting concluded at 6.55pm.

CONFIRMED THIS 6TH DAY OF NOVEMBER 2023

Paul McMahon

Chairperson