Agenda of Te Pātaka o Rākaihautū Banks Peninsula Community Board

Te Pātaka o Rākaihautū Banks Peninsula Community Board

09 October 2023

Unconfirmed

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Te Pātaka o Rākaihautū

Banks Peninsula Community Board

Open Minutes

Date: Monday 11 September 2023

Time: 10.04 am

Venue: Akaroa Boardroom, 78 Rue Lavaud Akaroa

Present

Meeting Chairperson

Members

Nigel Harrison

Lyn Leslie (via audio link)

Tyrone Fields

Asif Hussain

Cathy Lum-Webb

Howard Needham (via audio/visual link)

Luana Swindells (via audio/visual link)

Penelope Goldstone

Manager Community Governance, Banks Peninsula

941 5689

penelope.goldstone@ccc.govt.nz

www.ccc.govt.nz

Part A Matters Requiring a Council Decision

Part B Reports for Information

Part C Decisions Under Delegation

Karakia Tīmatanga:

The meeting observed a moment’s silence in remembrance of the recent passing of Flora McGregor, stalwart of Lyttelton.

The agenda was dealt with in the following order.

1. Apologies Ngā Whakapāha

Part C

Community Board Resolved BKCB/2023/00057

That an apology for absence received from Reuben Davidson and an apology for lateness received from Luana Swindells be accepted.

Tyrone Fields/Cathy Lum-Webb Carried

2. Declarations of Interest Ngā Whakapuaki Aronga

Part B

There were no declarations of interest recorded.

3. Confirmation of Previous Minutes Te Whakaāe o te hui o mua

Part C

Community Board Resolved BKCB/2023/00058

That the minutes of the Te Pātaka o Rākaihautū Banks Peninsula Community Board meeting on 7 August 2023 be confirmed with the following insertion:

Declarations of Interest Ngā Whakapuaki Aronga

Cathy Lum-Webb declared an interest in Item 11 of Steadfast Park – Proposed Lease – Cass Bay Residents Association and took no part in the Board’s discussion or voting on this item.

Asif Hussain/Tyrone Fields Carried

4. Public Forum Te Huinga Whānui

Part B

4.1

Economic Development Trust Group

Hugh Waghorn spoke on behalf of Economic Development Trust, regarding the formation of Trust and the Banks Peninsula Destination Management Plan.

The Meeting Chairperson thanks Mr Waghorn for his presentation

Attachments

a Item 4.1 Public Forum: Economic Development Trust Presentation- 11 September 2023

4.2

Akaroa Ratepayers and Residents’ Association

Harry Stronach spoke on behalf of Akaroa Ratepayers and Residents’ Association regarding 67 Rue Lavaud (the BP Meats Site).

The Meeting Chairperson thanks Mr. Stronach for his presentation.

Attachments

a Item 4.2 Public Forum: Akaroa Ratepayers and Residents Association Notes - 11 September 2023

5. Deputations by Appointment Ngā Huinga Whakaritenga

Part B

5.1

Takamatua Domain Landscape Development Plan

Pam Richardson, local resident, spoke to the Board regarding Item 9 Takamatua Domain Landscape Development Plan.

The Meeting Chairperson thanked Ms Richardson for her presentation.

Item 9 of these minutes refers to the Boards resolution on this matter.

5.2

Takamatua Domain Landscape Development Plan

Kevin Simcock, local resident, spoke to the Board regarding Item 9 Takamatua Domain Landscape Development Plan.

The Meeting Chairperson thanked Mr Simcock for his presentation.

Item 9 of these minutes refers to the Board resolution on this matter.

Attachments

a Item 5.2 Deputations by Appointment: Takamatua Landscape Development Plan Kevin Simcock Notes- - 11 September 2023

9. Takamatua Domain Landscape Development Plan

Community Board Comment

1. The Board took into consideration the deputations made from Pam Richardson and Kevin Simcock (Refer Item 5 of these minutes).

Community Board Resolved BKCB/2023/00059 (Officers recommendation accepted without change.)

Part C

That Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Approves the Takamatua Domain Landscape Development Plan, as shown in Attachment A to the report on the meeting agenda, and accompanying Appendix 1 (Elevation views of boardwalk) as shown in Attachment B to the report on the meeting agenda.

Nigel Harrison/Asif Hussain Carried

6. Presentation of Petitions Ngā Pākikitanga

Part B

There was no presentation of petitions.

7. Reserve Committee Meeting Minutes

Community Board Resolved BKCB/2023/00060 (Officers recommendations accepted without change)

Part C

That Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Receives the minutes of the following Reserve Committees:

a. Duvauchelle Reserve Committee Unconfirmed Minutes – 17 July 2023

b. Diamond Harbour Reserve Committee Unconfirmed Minutes – 10 July 2023

c. Okains Bay Reserve Committee Confirmed Minutes – 21 June 2023

d. Garden of Tane Reserve Committee Confirmed Minutes – 23 March 2023.

e. Garden of Tane Reserve Committee Confirmed Minutes – 10 May 2023.

f. Garden of Tane Reserve Committee Unconfirmed Minutes – 13 June 2023.

g. Okains Bay Reserve Committee Unconfirmed Minutes – 16 August 2023.

h. Stanley Park Reserve Committee Unconfirmed Minutes – 16 August 2023.

2. Approves the following co-option to the Garden of Tane Reserve Committee.

a. Ron Birch.

Asif Hussain/Tyrone Fields Carried

8. Briefings

Community Board Resolved BKCB/2023/00061

Part B

That Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Notes the information supplied during the Briefings regarding the Akaroa Rubbish Bins Replacement.

Nigel Harrison/Tyrone Fields Carried

Attachments

a Item 8 Briefings: Akaroa Rubbish Bins Replacement Presentation - 11 September 2023

10. Te Pātaka o Rākaihautū Banks Peninsula Summer With Your Neighbours 2023-24

Community Board Resolved BKCB/2023/00062 (Officers recommendations accepted without change.)

Part C

That Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Allocates its 2023-24 Summer With Your Neighbours funding as follows:

	Applicant	Activity	No. attending	Staff recommendation
1	Gisela Rademaker	Neighbourhood BBQ & get together	25-30	$75
2	Cass Bay Residents Association	Annual Beach Party	60-80	$200
3	Cass Bay Residents Association	Halloween Party	60-80	$200
4	Wainui Residents Association	Community BBQ	150	$250
5	Little River Wairewa Community Trust	Community Breakfast	300+	$300
6	Allister Cotter (Bayswater Community)	Community gathering with BBQ lunch	30	$150
7	Emmily Harmer	Community BBQ - Street party	30	$90
8	Head of the Bays Society Inc.	Duvauchelle School beach clean up, defibrillator demonstration, reserve storm clean up, school BBQ	105	$160
9	Annette Gray	Santas Day	80+	$250
10	Project Lyttelton	Community Garden BBQ & Community Space BBQ	30 – 50	$160
11	Marcus Puentener	Afternoon gathering with family, friends, neighbours with a focus on healthy food	40	$100
12	Alfred Hamburg	Block part with small lunch	30	$90
13	Pigeon Bay Settlers Hall Committee	Celebrating a stunning effort – a community in action (celebrating the new kitchen)	60 - 80	$140
14	Rene MacPherson	Street Party	30	$90
15	Okuti Valley Rec & Sports Club	A games and sports afternoon and BBQ	45 – 50	$150
16	Okains Bay Māori & Colonial Museum	Opening night of "Christmas at the Museum" event	200+	$250
17	Steph Dann	Street Party	50 - 60	$180

2. Notes that the granted funds are to be used towards food, non-alcoholic drinks or invitation/advertisements costs only.

3. Agrees that any unspent Summer with your Neighbours funding is returned to the 2023-24 Te Pātaka o Rākaihautū Banks Peninsula Community Board Discretionary Response Fund.

Tyrone Fields/Cathy Lum-Webb Carried

11. Te Pātaka o Rākaihautū Banks Peninsula Community Board Area Report - September 2023

Community Board Resolved BKCB/2023/00063 (Officers recommendation accepted without change)

Part B

That Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Receives Te Pātaka o Rākaihautū Banks Peninsula Community Board Area Report for September 2023.

Asif Hussain/Tyrone Fields Carried

12. Elected Members’ Information Exchange Te Whakawhiti Whakaaro o Te Kāhui Amorangi

Part B

Members exchanged information on the following topics:

· The Board acknowledged Te Wiki o te Reo Māori Language Week.

· The Board was advised that there have been numerous reports made to the Police regarding anti-social driving behaviour around the Lyttelton Harbour basin area and of anti-social drivers congregating by the Rapaki kaumatua housing at night.

· The Diamond Harbour Community Hall enquired about fire extinguishers being checked.

· Awa-iti Reserve Committee at its recent meeting discussed the removal of old public toilets and having traffic calming measures put in place between the hall and the playground.

· The Board was advised that the application to the Tourism and Infrastructure Fund for a grant to upgrade the Wairewa Little River public toilets sewerage system and water supply upgrade has been successful with $52,500 granted.

· The Board was advised that Waka Kotahi is working on a resident’s flooding issue from the State Highway.

· The Board discussed gutter cleaning of specific rural roads, a Customer Service Request will be lodged.

· The Board was advised at a recent Whaka ora Healthy Harbour meeting that a campaign is being launched on engaging with the community to address water quality.

· Lyttelton Recreation Ground Reserve Committee has appointed a new secretary.

· The Board discussed the recent Board-hosted Cruise ship Hui in Lyttelton, highlighting some of the community’s concerns on Cruise Ship days.

· The Board was reminded of the upcoming Akaroa French Festival.

12.1 Rapaki Speed Limit

The Board requested staff advice outlining the reason why the speed limit on Governors Bay Road in the vicinity of Rapaki settlement was not reduced in line with the recent Banks Peninsula speed limit changes.

12.2 Head to Head Walkway - Naming of Track Sections

The Board discussed a community request to name sections of the Head to Head Walkway after individuals.

The Board agreed to request the Head to Head Walkway Working Group to investigate the possibility of naming track sections of the Head to Head Walkway.

Karakia Whakamutunga:

Meeting concluded at 11.43am

CONFIRMED THIS 9th DAY OF OCTOBER 2023

Nigel harrison

MEETING Chairperson

Te Pātaka o Rākaihautū Banks Peninsula Community Board

09 October 2023

7. Reserve Committee Meeting Minutes
Reference / Te Tohutoro:	23/1359810
Report of / Te Pou Matua:	Natasha McDonnell, Banks Peninsula Governance Advisor, Natasha.McDonnell@ccc.govt.nz
Senior Manager / Pouwhakarae:	Mary Richardson, General Manager Citizens & Community (Mary.Richardson@ccc.govt.nz)

1. Purpose of Report Te Pūtake Pūrongo

Unconfirmed Reserve Committee Minutes have been received from:

Name	Subject
Cass Bay Reserve Committee – Confirmed Minutes	21 June 2023
Awa-iti Reserve Committee – Unconfirmed Minutes	23 August 2023
Lyttelton Recreation Ground Reserve Committee – Unconfirmed Minutes	21 August 2023
Duvauchelle Reserve Committee – Unconfirmed Minutes	21 August 2023
Pigeon Bay Reserve Committee – Unconfirmed Minutes	18 August 2023
Cass Bay Reserve Committee – Unconfirmed Minutes	7 September 2023

2. Staff Recommendations / Ngā Tūtohu

That Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Receive the minutes of the following Reserve Committees:

a. Cass Bay Reserve Committee Confirmed Minutes – 21 June 2023

b. Awa-iti Reserve Committee Unconfirmed Minutes – 23 August 2023

c. Lyttelton Recreation Ground Reserve Committee Unconfirmed Minutes – 21 August 2023

d. Duvauchelle Reserve Committee Unconfirmed Minutes – 21 August 2023

e. Pigeon Bay Reserve Committee Unconfirmed Minutes – 18 August 2023

f. Cass Bay Reserve Committee Unconfirmed Minutes – 7 September 2023

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Cass Bay Reserve Committee Confirmed Minutes - 21 June 2023	23/1513844	15
b ⇩	Awa-iti Reserve Committee Unconfirmed Minutes - 23 August 2023	23/1375959	17
c ⇩	Lyttelton Recreation Grounds Reserve Committee Unconfirmed Minutes - 21 August 2023	23/1388968	20
d ⇩	Duvauchelle Reserve Committee Unconfirmed Minutes - 21 August 2023	23/1389180	22
e ⇩	Pigeon Bay Reserve Committee Unconfirmed Minutes - 18 August 2023	23/1389429	24
f ⇩	Cass Bay Reserve Committee Unconfirmed Minutes - 7 September 2023	23/1513818	26

Te Pātaka o Rākaihautū Banks Peninsula Community Board

09 October 2023

8. Reserve Committees - Special Conditions Progress
Reference / Te Tohutoro:	23/1478162
Report of / Te Pou Matua:	Natasha McDonnell, Banks Peninsula Governance Advisor (Natasha.McDonnell@ccc.govt.nz)
Senior Manager / Pouwhakarae:	Mary Richardson, General Manager Citizens & Community (Mary.Richardson@ccc.govt.nz)

1. Purpose and Origin of Report Te Pūtake Pūrongo

1.1 At the 12 December 2022 Board meeting, the Board approved the amendments to the newly adopted Reserve Committee Terms of Reference including special conditions for six of the fifteen Reserve Committees.

1.2 The Board confirmed the appointment of the Reserve Committees with six committees to have special conditions. The conditions included a six month deadline for the relevant committee to report back on progress.

1.3 Each Committee with special conditions has worked alongside its associated Community Development Advisor to progress their conditions.

1.4 This report is to provide an update to the Board on the progress of the Reserve Committees with special conditions, and to recommend that the Board resolve to extend the special conditions deadline to twelve months.

1.5 The Officer Recommendation to extend the deadline is a result of the continued efforts required to gather pertinent information, including the establishment of a process where a Reserve Committee wishes to become an alternative legal entity, and exploration of booking management for facilities and prospective lease structures.

1.6 A deadline of twelve months will allow all special condition Reserve Committees, and staff, additional time to gather the necessary information to make an informed decision on whether the Committees become an alternative legal entity, and explore other specific special conditions, or remain a Reserve Committee complying with all statutes and Christchurch City Council policies.

1.7 The special conditions for the Lyttelton Reserve Committee have been met within the six-month timeframe and therefore that committee will not be included within the extended time period.

2. Officer Recommendations Ngā Tūtohu

That Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Receive the information in the Reserve Committees Special Condition Progress Report.

2. Extend the six-month special condition deadline relating to Allandale, Ataahua, Le Bons Bay, Little Akaloa and Pigeon Bay Reserve Committees, to be twelve months from 9 October 2023.

3. Brief Summary

3.1 The special conditions placed on Reserve Committees at the Boards 12 December 2022 meetings are as follows:

Allandale	That the Committee has six months from the Committee’s Triennium Election Meeting to explore options of registering as an Incorporated Society or other legal entity
Ataahua	That the Committee has six months from the Committee’s Triennium Election Meeting to explore options around hall bookings and people camping overnight on the grounds and report to the Board.
Awa-iti	No additional conditions.
Cass Bay	No additional conditions.
Diamond Harbour	No additional conditions.
Duvauchelle	No additional conditions.
Garden of Tane	No additional conditions.
Le Bons Bay	That the Committee has six months from the Committee’s Triennium Election Meeting to explore their options of registering as an Incorporated Society or other legal entity and report to the Board.
Little Akaloa	That the Committee has six months from the Committee’s Triennium Election Meeting to explore their options around handling money, the non-conforming campground, and facility management, and report to the Board.
Lyttelton Recreation Ground	No additional conditions.
Lyttelton Reserves	That Andrew Turner be the Board appointed Chairperson of the Lyttelton Reserves Committee. The position to be reviewed six months after the Triennium Election Meeting.
Okains Bay	No additional conditions.
Pigeon Bay	That the Committee has six months from the Committee’s Triennium Election Meeting to explore their options of registering as an Incorporated Society or other legal entity and report to the Board.
Robinsons Bay	No additional conditions.
Stanley Park	No additional conditions.

3.2 All special condition Reserve Committees have made progress towards their specific conditions. This progress is outlined below:

Allandale	Exploration of alternative entities has been put on hold pending a decision report to the Community Board on the future of the Allandale Hall, relating to the presence of high fungal spores in the building.
Ataahua	The Committee has indicated it is not in favour of registering as an alternative legal entity, however it wishes to continue managing hall bookings. The committee and staff are continuing with information gathering as to how this could operate.
Le Bons Bay	Exploration of options for an alternative legal entity has illustrated the suitability of a Trust over an Incorporated society for this committee. Investigations to establish a Trust are continuing.
Little Akaloa	The non-complying campground has been shut. The committee has suggested amalgamation of several community organisations active in the bay, including a cemetery board, boat/foreshore group the Little Akaloa Trust, and the Little Akaloa Reserve Committee into some type of legal entity. Currently Committee members wish to continue handling money so a new entity may not emerge as a straight Reserve Committee.
Lyttelton Reserves	Andrew Turner has effectively and efficiently Chaired the Committee and the Committee is now in a position to elect their own Chairperson. This will occur at the October meeting. The special conditions need no longer apply to this Committee and it has not been included in the Officer Recommendation.
Pigeon Bay	Committee members are continuing to explore their options of registering as an Incorporated Society or other legal entity. Currently interested in registering as an Incorporated Society although they are seeking more information as to their options, and specific lease options if they were to register as an alternative legal entity.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Reserve Committee Terms of Reference as adopted on 12 December 2022	23/76993	33

In addition to the attached documents, the following background information is available:

Document Name – Location / File Link

Not applicable

Confirmation of Statutory Compliance Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories Ngā Kaiwaitohu

Author	Natasha McDonnell - Banks Peninsula Governance Advisor
Approved By	Penelope Goldstone - Manager Community Governance, Banks Peninsula

Te Pātaka o Rākaihautū Banks Peninsula Community Board

09 October 2023

9. Head to Head Walkway Working Party - Inclusion of Purau Residents’ Association
Reference / Te Tohutoro:	23/1484264
Report of / Te Pou Matua:	Natasha McDonnell, Banks Peninsula Governance Advisor (Natasha.McDonnell@ccc.govt.nz)
Senior Manager / Pouwhakarae:	Mary Richardson, General Manager Citizens & Community (Mary.Richardson@ccc.govt.nz)

1. Purpose and Origin of Report Te Pūtake Pūrongo

1.1 As per the Head to Head Walkway Working Party Terms of Reference, the Working Party may second others to assist for specific issues. As discussions around Purau sections arise, the inclusion of Purau Residents’ Association is pertinent.

1.2 The Head to Head Walkway Working Party was established by Te Pātaka o Rākaihatū Banks Peninsula Community Board at their 12 December Meeting, under the Terms of Reference adopted December 2019.

2. Officer Recommendations Ngā Tūtohu

That Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Receive the information in the Inclusion of Purau Residents Association to the Head to Head Walkway Working Party Report

2. Include Purau Residents Association in the Head to Head Walkway Working Party membership.

3. Brief Summary

3.1 The purpose of the Working Party is to support the creation of the Head to Head Walkway, which aims to be a continuous walkway around Whakaraupō Lyttelton Harbour from Godley Head to Adderley Head.

3.2 One role of the Working Party is to engage with communities around Whakaraupō Lyttelton Harbour to identify local views on matters relating to the Walkway. Owing to potential walkway sections in the Purau area being discussed and further explored, it is pertinent for the Working Party to include Purau Residents Association to ensure local views on the matters are identified.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Head to Head Walkway Working Party Terms of Reference adopted December 2019	19/1426298	47

In addition to the attached documents, the following background information is available:

Document Name – Location / File Link

Not applicable

Confirmation of Statutory Compliance Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories Ngā Kaiwaitohu

Author	Natasha McDonnell - Banks Peninsula Governance Advisor
Approved By	Penelope Goldstone - Manager Community Governance, Banks Peninsula

Te Pātaka o Rākaihautū Banks Peninsula Community Board

09 October 2023

10. Rapaki Bay Drain - Name Change
Reference / Te Tohutoro:	23/1200549
Report of / Te Pou Matua:	Paul Dickson, Drainage Engineer, Three Waters Unit
Senior Manager / Pouwhakarae:	Mary Richardson, General Manager Citizens & Community (Mary.Richardson@ccc.govt.nz)

1. Nature of Issue and Report Origin

1.1 This report provides a recommend name change from Rapaki Bay Drain to Ōmaru (Stream)

1.2 This report has been prepared following a request by Te Hapū o Ngāti Wheke

1.3 The decision in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy. However, the name change is important to mana whenua.

2. Officer Recommendations Ngā Tūtohu

That Te Pātaka o Rākaihautū Banks Peninsula Community Board recommend to the Council:

1. To accept the name change recommendation and that the name in the Council database is changed from Rapaki Bay Drain to Ōmaru.

3. Reason for Report Recommendations Ngā Take mō te Whakatau

3.1 It was drawn to the writer’s attention by the General Manager, Te Hapū o Ngāti Wheke that the major hillside stream in Rapaki is mis-named in council communications. The stream, which runs through the marae, is known to the council as Rapaki Bay Drain.

3.2 The stream is known to Te Hapū o Ngāti Wheke as Ōmaru.

3.3 Te Hapū o Ngāti Wheke General Manager comments, “according to our sources the stream is most likely named after Marukaitātea, a brother of Makō who married Te Rakiwhakaputa’s eldest daughter Te Ropuake.” Ōmaru means the place of Maru.

3.4 The inception of “Rapaki Bay Drain” is unknown, but like many waterways within Christchurch it may have acquired a name of convenience on a Banks Peninsula District Council maintenance schedule.

3.5 There is no sufficient reason to retain the name by which the stream is known to the Council and reversion to the original name is recommended.

4. Alternative Options Considered Ētahi atu Kōwhiringa

4.1 Retention of the current local authority-derived name.

5. Detail Te Whakamahuki

5.1 Community views have not been sought. This is because the name change is principally a matter of importance to Te Hapū o Ngāti Wheke.

5.2 The decision affects the following wards/Community Board areas:

5.2.1 Te Pātaka o Rākaihautū Banks Peninsula.

6. Policy Framework Implications Ngā Hīraunga ā- Kaupapa here

Strategic AlignmentTe Rautaki Tīaroaro

6.1 Introduced at the request of and in recognition of the cultural values of Te Hapu o Ngati Wheke.

6.2 This report does not support (is not relevant to) the Council's Long Term Plan (2021 - 2031).

Policy Consistency Te Whai Kaupapa here

6.3 The decision is not inconsistent with Council’s Plans and Policies.

Impact on Mana Whenua Ngā Whai Take Mana Whenua

6.4 The decision involves a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does specifically impact Mana Whenua, their culture and traditions.

6.5 The decision involves a matter of interest to Mana Whenua and could impact on our agreed partnership priorities with Ngā Papatipu Rūnanga

6.6 The decision involves an element of rangatiratanga within the takiwā.

Climate Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi

6.7 The proposals in this report are unlikely to contribute significantly to adaptation to the impacts of climate change or emissions reductions.

6.8 The decision does not involve the creation or removal of greenhouse gases.

Accessibility Considerations Ngā Whai Whakaaro mā te Hunga Hauā

6.9 Not relevant

7. Resource Implications Ngā Hīraunga Rauemi

Capex/Opex Ngā Utu Whakahaere

7.1 Cost to Implement – minor staff time.

7.2 Maintenance/Ongoing costs - nil

7.3 Funding Source – not relevant

Other He mea anō

7.4 None

8. Legal Implications Ngā Hīraunga ā-Ture

Statutory power to undertake proposals in the report Te Manatū Whakahaere Kaupapa

8.1 The stream does not have an official name conferred under the New Zealand Geographic Board (Ngā Pou Taunaha o Aotearoa) Act 2008. The Council is not able to make such a decision, as this is the role of the New Zealand Geographic Board.

8.2 The decision requested is to change the name by which a natural feature is recorded in council databases.

8.3 Te Hapū o Ngāti Wheke has indicated that it will seek to have the name Ōmaru made official by the New Zealand Geographic Board.

Other Legal Implications Ētahi atu Hīraunga-ā-Ture

8.4 There is no legal context, issue, or implication relevant to this decision.

9. Risk Management Implications Ngā Hīraunga Tūraru

9.1 No known risks.

Attachments Ngā Tāpirihanga

There are no attachments to this report.

In addition to the attached documents, the following background information is available:

Document Name – Location / File Link

Not applicable

Confirmation of Statutory Compliance Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories Ngā Kaiwaitohu

Author

Paul Dickson - Drainage Engineer

Approved By

Brent Smith - Head of Three Waters

Mary Richardson - General Manager Citizens & Community

Te Pātaka o Rākaihautū Banks Peninsula Community Board

09 October 2023

11. Little River Wairewa - Dog Exercise Area Trial
Reference / Te Tohutoro:	23/1070856
Report of / Te Pou Matua:	Kim Swarbrick, Parks and Recreation Planner, kim.swarbrick@ccc.govt.nz
Senior Manager / Pouwhakarae:	Andrew Rutledge, Head of Parks (Andrew.Rutledge@ccc.govt.nz)

1. Nature of Information Update and Report Origin

1.1 No decision required at this time.

1.2 Staff generated report following a community request to conduct a dog exercise area trial.

2. Officer Recommendations Ngā Tūtohu

That Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Receive the information about the Little River Wairewa – Dog Exercise Area Trial.

3. Brief Summary

3.1 The Little River Wairewa Community Trust (LRWCT) approached the Council in March 2022 about developing a dog exercise area at 12 Barclays Road, Little River. The area was, at that time, held in a grazing licence which terminated 31 October 2022. Staff agreed to run a summer dog exercise area trial at the site. The Community Board were informed of the proposed trial via memo in July 2022. Improvements to prepare the site for the trial included additional gates, temporary signage, fencing repairs, and the addition of shade cloth to improve separation between dogs and neighbouring stock.

3.2 Consultation on the Little River dog exercise area trial was undertaken from 12 December 2022 to 29 May 2023. Community engagement indicated a positive response to the trial. Some responders commented that visits to the dog exercise area helped them meet other residents and feel more socially connected. At the close of consultation, 44 submissions were received. 89% indicated support. No opposing submissions were received and 11% of responders did not register a positive or negative response. Feedback from the consultation can be viewed here:

https://ccc.govt.nz/the-council/haveyoursay/show/554

3.3 Dog exercise areas are different to dog parks and have different requirements and controls. Dog exercise areas are much less formal than dog parks and usually do not require fencing, drinking water systems, gates, or dog doo bins. A dog park needs to be specified to a much higher standard for year around usage. Dogs should be under effective control, at all times, in either of these types of facility. At present there are three dog exercise areas in Christchurch - Radley Park, Halswell Quarry Park, and Bottle Lake Forest Park, none of which are fenced.

3.4 The Little River site is adjacent to stock paddocks and a popular cycling route, so fencing is deemed appropriate for this location. However, it is only existing standard stock fencing rather than dog proof fencing that is used at dog parks.

3.5 Staff have recommended the Little River site at 12 Barclays Road for inclusion as a dog exercise area in the review of the 2016 Dog Control Policy and Bylaw. The review process has begun and will be open for public consultation during 2024. The Council holds the delegation for this decision. The dog exercise trial area is proposed to remain as status quo until such time as the Dog Control Policy and Bylaw review is completed.

3.6 Te Pātaka o Rākaihautū Banks Peninsula Parks Unit staff will continue mowing the site as implemented during the trial period.

3.7 The site is situated within a flood management area. As such, future signage is proposed to notify that the dog exercise area is open subject to suitable weather conditions and recommend people refrain from taking their dogs into the exercise area when it is flooded. This is the major reason for the area to be classified as a dog exercise area only and not formalised as a dog park.

3.8 Future funding from the Parks capital budget will be available to make minor improvements to the exercise area. These would include fence repairs where needed, permanent signage, and improved gate access for maintenance vehicles. Staff are also investigating how to get drinking water to both the playground and dog exercise area in future.

3.9 In the interim, the LRWCT are keen to continue with volunteer planting around the perimeter to improve buffer zones between the dog exercise area and neighbouring properties. LRWCT may also on occasion (school holidays or public holidays) place temporary and low level dog agility equipment on site for dogs and owners to play. Any proposed equipment needs to be safety checked prior to it going on site and is for temporary usage only.

Attachments Ngā Tāpirihanga

There are no attachments to this report.

In addition to the attached documents, the following background information is available:

Document Name – Location / File Link

Not applicable

Confirmation of Statutory Compliance Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories Ngā Kaiwaitohu

Author

Kim Swarbrick - Parks & Planner Recreation

Approved By

Kelly Hansen - Manager Parks Planning & Asset Management

Al Hardy - Manager Community Parks

Andrew Rutledge - Head of Parks

Te Pātaka o Rākaihautū Banks Peninsula Community Board

09 October 2023

12. Te Pātaka o Rākaihautū Banks Peninsula Community Board Area Report - October 2023
Reference / Te Tohutoro:	23/1126074
Report of / Te Pou Matua:	Penelope Goldstone, Community Governance Manager
Senior Manager / Pouwhakarae:	Mary Richardson, General Manager Citizens & Community (Mary.Richardson@ccc.govt.nz)

1. Purpose of Report Te Pūtake Pūrongo

This report provides the Board with an overview on initiatives and issues current within the Community Board area.

2. Officer Recommendations Ngā Tūtohu

That Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Receive the Te Pātaka o Rākaihautū Banks Peninsula Community Board Area Report for October 2023.

3. Community Support, Governance and Partnership Activity

3.1 Community Governance Projects

Activity	Detail	Timeline	Strategic Alignment
Summer with your neighbours (SWYN)	SWYN is about bringing people closer together and celebrating the unique and diverse mix of each neighbourhood. Applications have closed for the 2023-24 summer season. The Board approved 17 applications for funding at its September meeting.	Notifications of grants have been sent to the applicants.	Te Haumako Te Whitingia Strengthening Communities Together Strategy
Akaroa Recreation Ground	Continuing to support the Akaroa Community who are partnering with Council to improve the state of the tennis courts. Council has recently appointed a Project Manager to oversee this project.	Ongoing	Good social and physical connections for our communities
Lease of buildings at Steadfast, Cass Bay, to TS Godley	A meeting was facilitated on 14^th September to bring together concerned residents, TS Godley, Council leasing staff and Parks staff. The following changes to the proposed lease were discussed and agreed to by all parties: · Remove the right for TS Godley to sublease the buildings. · TS Godley /NZCF/NZDF can have camps up to 20 weekends per annum with an annual review of how this is working for TS Godley and residents. The annual review is to be conducted in a meeting which includes representatives from TS Godley, Cass Bay Residents Association, Cass Bay Reserve Committee, and CCC Parks Team. · TS Godley will use the Cass Bay Community Facebook page to notify the wider community of dates for overnight camps. · Complete alcohol ban for all users of Steadfast It was also suggested that going forward there should be an agreement/ management plan in place for the use of the public space at Steadfast. This is beyond the scope of the lease, which is only for the building and footprint underneath, not the associated grounds.	Lease to be revised as soon as possible	Good social and physical connections for our communities

3.2 Community Funding Summary

3.2.1 2023/24 Youth Development Fund – Three applications since the Board's September meeting have been received and allocated funding, approved by delegation:

· a grant of $150 from the Banks Peninsula 2023/24 Youth Development Fund to Izzy Marie Hoult towards the Royal New Zealand Ballet National Mentor Programme, 5-8 October 2023 in Wellington, New Zealand.

· a grant of $150 from the Banks Peninsula 2023/24 Youth Development Fund to McKenzie Marama Bailey Drage towards the Spirit of Adventure 10 Day Development Voyage 13-23 November 2023 sailing from Auckland, New Zealand.

· a grant of $200 from the Banks Peninsula 2023/24 Youth Development Fund to Liam Francis O’Donnell towards the NZ Team for Pacific Games 2023, 27 November – 1 December 2023 in Honiara, Solomon Islands.

3.3 Participation in and Contribution to Decision Making

3.3.1 Council Engagement and Consultation.

· Have your Say – at the time of writing the report the following consultations were open within the Community Board Area and city-wide consultation:

Topic	Closing Date	Link
Draft Safer Speed Plan	25 October	https://letstalk.ccc.govt.nz/saferspeedplan

· Draft Government Policy Statement (GPS) on Land Transport – Community Boards were invited to provide feedback on the Government Policy Statement (GPS) on Land Transport, of which would be taken into consideration by staff when drafting Councils submission.

· Government Inquiry to Climate Adaptation – Community Boards were invited to provide feedback on the Government Inquiry into Climate Adaptation. This feedback was taken into consideration by staff when drafting the Council submission.

· Start Work Notices – Various Start Work Notices have been sent to the Board throughout the month. All Board area and city-wide start work notices can be found at: https://ccc.govt.nz/transport/works.

· National Policy Statement on Natural Hazard Decision-making 2023 – The National Policy statement on Natural Hazard Decision-making (NPS-NHD) aims to direct how decision makers consider natural hazard risk in planning decisions relating to new development under the Resource Management Act 1991. The overall purpose of the proposed NPS-NHD is to minimise the risks from natural hazards. It will do this by directing decision-makers under the Resource Management Act 1991 to take a risk-based approach to natural hazards when making planning decisions on new physical development, such as buildings and structures and subdivisions. Community Boards will be invited to provide feedback on the NPS-NHD, of which will be taken into consideration by staff when drafting Council submission. The deadline for this submission is 13 November 2023. Ore information and to have your say here: Proposed National Policy Statement for Natural Hazard Decision-making 2023 | Ministry for the Environment.

3.4 Governance Advice

3.4.1 Hui a Hapori Community Open Forum – The Board received the following Hui a Hapori Community Open Forum presentations on 28 August 2023:

· Little River Waiwera Community Trust.

· Birdlings Flat Community Projects.

3.4.2 Board Requests – The Board made the following requests at its 28 August 2023 Briefing and September 2023 meeting and:

· The Board agreed to request a staff update on the progress of naming of Lots 1 and 2 DP29096 (known as Hilda Frame Reserve, Governors Bay).

· The Board requested staff advice outlining the reason why the speed limit on Governors Bay Road in the vicinity of Rapaki settlement was not reduced in line with the recent Banks Peninsula speed limit changes.

· The Board agreed to request the Head to Head Walkway Working Group to investigate the possibility of naming track sections of the Head to Head Walkway.

3.4.3 Board Briefings – The Board received the following briefings during September 2023:

· Waka Kotahi New Zealand Transport Agency Update.

· Department of Corrections Process Overview for Community Reintegration.

· Te Nukutai o Tapao Naval Point Project Update.

· Graffiti Programme.

3.4.4 Board Workshop – The Board held a workshop on the commencement of its Better Off Funding allocation during September 2023.

3.4.5 Lyttelton Port Liaison Committee - The Port Liaison Committee has been in operation for over ten years and was originally focused on overseeing the Acoustic Treatment Programme and the Port Noise Management Plan. Tyrone Fields is the Community Board’s representative however owing to other commitments he is unable to attend the meetings and is requesting the Board to appoint another Board member to the be the Board’s representative on the Lyttelton Port Liaison Committee.

4. Advice Provided to the Community Board

4.1.1 Naming of Reserves – At the Board’s 12 April 2021 the Board after receiving a public forum presentation from Te Kura o Ōhinetahi - Governors Bay School, the Board requested that staff bring information to the Board on interpretive signage and the formalisation of the name for Reserve 4673 as the Hilda Frame Reserve. During September 2023 information has been provided to the local community and through the social media of the intention of naming Reserve 4673 to Governors Bay Community Centre and Pool Reserve and Lots 1 & 2 DP 29096 to Hilda Frame Reserve and inviting the community’s feedback. A report is planned to be considered by the Board at its 6 November 2023 meeting.

4.1.2 Graffiti Report – the Graffiti Snapshot Report for August 2023 is attached.. The Council also provides information on graffiti, including tips to prevent it, and about becoming a Graffiti Programme volunteer, at this link. (Attachment A)

4.1.3 Customer Service Requests Report - providing an overview of the number of Customer Service Requests that have been received, including the types of requests being received and a breakdown of how they are being reported from 1 August 2023 to 30 August 2023 is attached. (Attachment B)

Snap Send Solve is the smartphone app the Council offers to help make reporting issues easy, and it is still possible to report issues online, by calling Council on 03 941 8999 or visiting one of the Council’s Service centres.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Graffiti Snapshot - August 2023	23/1496624	60
b ⇩	Customer Service Requests Report - August 2023	23/1544252	62

Signatories Ngā Kaiwaitohu

Authors

Liz Beaven - Community Board Advisor

Steffi Brightwell - Community Development Advisor

Jane Harrison - Community Development Advisor

Philipa Hay - Community Development Advisor

Natasha McDonnell - Banks Peninsula Governance Advisor

Trisha Ventom - Community Recreation Advisor

Andrea Wild - Community Development Advisor

Approved By

Penelope Goldstone - Manager Community Governance, Banks Peninsula

John Filsell - Head of Community Support and Partnerships