Agenda of Waipapa Papanui-Innes-Central Community Board

Waipapa Papanui-Innes-Central Community Board

11 May 2023

Unconfirmed

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Waipapa

Papanui-Innes-Central Community Board

Open Minutes

Date: Thursday 13 April 2023

Time: 4pm

Venue: Board Room, Papanui Service Centre,
Corner Langdons Road and Restell Street, Papanui

Present

Chairperson

Deputy Chairperson

Members

Emma Norrish

Simon Britten

Pauline Cotter

Sunita Gautam

Victoria Henstock

Ali Jones

Jake McLellan

John Miller

Emma Twaddell

Emma Pavey

Manager Community Governance, Papanui-Innes-Central

941 5107

emma.pavey@ccc.govt.nz

www.ccc.govt.nz

Part A Matters Requiring a Council Decision

Part B Reports for Information

Part C Decisions Under Delegation

Karakia Tīmatanga

The agenda was dealt with in the following order.

1. Apologies Ngā Whakapāha

Part C

There were no apologies.

2. Declarations of Interest Ngā Whakapuaki Aronga

Part B

There were no declarations of interest recorded.

3. Confirmation of Previous Minutes Te Whakaāe o te hui o mua

Part C

Community Board Resolved PCBCC/2023/00022

That the minutes of the Waipapa Papanui-Innes-Central Community Board meeting held on Thursday, 9 March 2023 be confirmed.

Jake McLellan/Sunita Gautam Carried

4. Public Forum Te Huinga Whānui

Part B

4.1

Dave Gardner

Resident, Dave Gardner, addressed the Board to express his thanks in relation to safety improvements for the shared path on Cranford Street as shown in his first attached presentation. He then talked to his second attached presentation highlighting opportunities relating to the amenities around Cranford Basin.

The Chairperson thanked Mr Gardner for his presentation, and the Board requested that staff clarify when the street garden maintenance for the area around the Christchurch Northern Corridor and Northern Arterial Extension would transfer over into Council control for it to address the roadside litter.

Attachments

a Dave Gardner First Presentation - Cranford Street Shared Path Safety Improvements

b Dave Gardner Second Presentation - Cranford Basin

4.2 Rhonda Ballantyne

Resident, Rhonda Ballantyne, addressed the Board regarding issues with using her mobility scooter around the footpaths and roads in the Papanui area as demonstrated through her attached photos of unfixed damage, and also of hard shells from trees littering the footpath that have punctured her tyres.

The Chairperson thanked Ms Ballantyne for her presentation, following discussion which indicated assistance being provided to report the issues through the Snap Send Solve app.

Attachments

a Rhonda Ballantyne's Photos of Footpath Issues Highlighted in Public Forum

4.3 Karate Christchurch

Jeremy Leeming and Dean Wiseman from Karate Christchurch addressed the Board to introduce their organisation and the activities run out of their premises in Phillipstown.

The Chairperson thanked Mr Lemming and Mr Wiseman for their presentation.

5. Deputations by Appointment Ngā Huinga Whakaritenga

Part B

There were no deputations by appointment.

6. Presentation of Petitions Ngā Pākikitanga

Part B

There was no presentation of petitions.

7. Dorset Street - Proposed Parking and No Stopping Restrictions

Community Board Resolved PCBCC/2023/00023

Officer recommendations accepted without change

Part C

That the Waipapa Papanui-Innes-Central Community Board:

1. Approves that any previous resolutions pertaining to parking and no stopping restrictions made pursuant to any bylaw to the extent that they are in conflict with the parking and no stopping restrictions described in recommendations 2a to 2w below be revoked.

2. Approves, in accordance with Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017, that:

Dorset Street – North Side

a. the stopping of all vehicles be prohibited at any time on the northern side of Dorset Street commencing at its intersection with Park Terrace, and extending in a north-easterly direction for a distance of 17.5 metres.

b. the parking of all vehicles be restricted to a maximum period of 120 minutes on the northern side of Dorset Street commencing at a point 17.5 metres north-east of its intersection with Park Terrace, and extending in a north-easterly direction for a distance of 5.5 metres.

c. the parking of all vehicles be restricted to a maximum period of 5 minutes, on the northern side of Dorset Street commencing at a point 30.5 metres east of its intersection with Park Terrace, and extending in a north-easterly direction for a distance of 11.5 metres.

d. the parking of all vehicles be restricted to a maximum period of 120 minutes on the northern side of Dorset Street commencing at a point 42 metres north-east of its intersection with Park Terrace, and extending in a north-easterly direction for a distance of 19 metres.

e. the stopping of all vehicles be prohibited at all times on the northern side of Dorset Street commencing at a point 61 metres north-east of its intersection with Park Terrace, and extending in a north-easterly direction for a distance of 27.5 metres.

f. the stopping of all vehicles be prohibited at all times on the western side of Dublin Street commencing its intersection with Dorset Street, and extending in a north-westerly direction for a distance of 18 metres.

g. the stopping of all vehicles be prohibited at all times on the eastern side of Dublin Street commencing at its intersection with Dorset Street, and extending in a north-westerly direction for a distance of 18 metres.

h. the stopping of all vehicles be prohibited at all times on the northern side of Dorset Street commencing at its intersection with Dublin Street, and extending in a north-easterly direction for a distance of 18 metres.

i. the parking of all vehicles be restricted to a maximum period of 60 minutes on the northern side of Dorset Street commencing at a point 18 metres north-west of its intersection with Dublin Street, and extending in a north-easterly direction for a distance of 5.5 metres. These parks are further restricted to 90˚angle parking relative to the kerb line.

j. the stopping of all vehicles be prohibited at all times on the northern side of Dorset Street commencing at a point 23.5 metres north-east of its intersection with Dublin Street, and extending in a north-easterly direction for a distance of nine metres.

k. the parking of all vehicles be restricted to a maximum period of 60 minutes on the northern side of Dorset Street commencing at a point 32.5 metres north-east of its intersection with Dublin Street, and extending in a north-easterly direction for a distance of eight metres. These parks are further restricted to 90˚angle parking relative to the kerb line.

l. the stopping of all vehicles be prohibited at all times on the northern side of Dorset Street commencing at a point 40.5m north-east of its intersection with Dublin Street, and extending in a north-easterly direction for a distance of 13 metres.

m. the parking of all vehicles be restricted to a maximum period of 60 minutes on the northern side of Dorset Street commencing at a point 53.5 metres north-east of its intersection with Dublin Street, and extending in a north-easterly direction for a distance of six metres. These parks are further restricted to 90˚angle parking relative to the kerb line.

n. the parking of vehicles be restricted to a maximum period of 120 minutes and be reserved for vehicles with an approved disabled person’s parking permit, prominently displayed in the vehicle, on the northern side of Dorset street, commencing at a point 59 metres north-west of its intersection with Dublin Street and extending in north-easterly direction for a distance of 7.5 metres. This restriction is to apply at any time.

o. the stopping of vehicles be prohibited at all times on the northern side of Dorset Street commencing at a point 66.5 metres from its intersection with Dublin Street, and extending in a north-easterly direction for a distance of 14 metres.

p. the stopping of vehicles be prohibited at all times on the western side of Victoria Street commencing its intersection with Dorset Street, and extending in a north-westerly direction for a distance of 17.5 metres.

Dorset Street – South Side

q. the stopping of vehicles be prohibited at all times on the western side of Victoria Street commencing at its intersection with Dorset Street, and extending in a south-easterly direction for a distance of 8.5 metres.

r. the stopping of vehicles be prohibited at all times on the southern side of Dorset Street commencing at its intersection with Victoria Street, and extending in a south-westerly direction for a distance of 17.5 metres.

s. a Loading Zone be installed on the southern side of Dorset Street, commencing at a point 17.5 metres south west of its intersection with Victoria Street and extending in a south-westerly direction for a distance of 28 metres. This Loading Zone is to be restricted to a maximum loading period of 5 minutes. This restriction is to apply at all times.

t. the stopping of vehicles be prohibited at all times on the southern side of Dorset Street commencing at a point 45.5 metres south-west of its intersection with Victoria Street, and extending in a south-westerly direction for a distance of 17 metres.

u. the parking of all vehicles be restricted to a maximum period of 60 minutes on the southern side of Dorset Street commencing at a point 63 metres south-west of its intersection with Victoria Street, and extending in a south-westerly direction for a distance of 5.5 metres.

v. the stopping of vehicles be prohibited at all times on the southern side of Dorset Street commencing at a point 68 metres south-west of its intersection with Victoria Street, and extending in a south-westerly direction for a distance of 33 metres.

w. the stopping of vehicles be prohibited at all times on the southern side of Dorset Street commencing at its intersection with Park Terrace, and extending in a north-easterly direction for a distance of 18 metres.

3. Approves that these resolutions take effect when parking signage and/or road markings that evidence the restrictions described in the staff report are in place (or removed in the case of revocations).

Jake McLellan/Victoria Henstock Carried

8. Dawson Street / Kilmore Street Intersection - Proposed No Stopping Restrictions

Community Board Resolved PCBCC/2023/00024

Officer recommendations accepted without change

Part C

That the Waipapa Papanui-Innes-Central Community Board:

1. Revoke any previous resolutions pertaining to stopping restrictions made pursuant to any bylaw to the extent that they are in conflict with the traffic controls described in resolution 2 below.

2. Approve, pursuant to Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017, that:

a. the stopping of vehicles be prohibited at all times on the south side of Kilmore Street, commencing at a point six metres west of its intersection with Dawson Street and extending in an easterly direction for a distance of 17 metres.

b. the stopping of vehicles be prohibited at all times on the west side of Dawson Street, commencing at its intersection with Kilmore Street and extending in a southerly direction for a distance of six metres.

c. the stopping of vehicles be prohibited at all times on the east side of Dawson Street, commencing at its intersection with Kilmore Street and extending in a southerly direction for a distance of six metres.

3. Approve that these resolutions take effect when parking signage and/or road markings that evidence the restrictions described in the staff report are in place (or removed in the case of revocations).

Jake McLellan/Victoria Henstock Carried

9. Waipapa Papanui-Innes-Central 2022-23 Discretionary Response Fund Application - Nor'west Brass
	Board Consideration The Board accepted the Officer Recommendation to approve a grant from its Discretionary Response Fund, and decided to increase the amount by $2,000, resolving to grant $4,000 to Nor'west Brass Incorporated for the specified purpose.
	Officer Recommendations / Ngā Tūtohu That the Waipapa Papanui-Innes-Central Community Board: 1. Approves a grant of $2,000 from its 2022-23 Discretionary Response Fund to Nor'west Brass Incorporated towards the costs of 35 of its members attending the New Zealand National Brass Band Championships in Dunedin from 5-8 July 2023.
	Community Board Resolved PCBCC/2023/00025 Part C That the Waipapa Papanui-Innes-Central Community Board: 1. Approves a grant of $4,000 from its 2022-23 Discretionary Response Fund to Nor'west Brass Incorporated towards the costs of 35 of its members attending the New Zealand National Brass Band Championships in Dunedin from 5-8 July 2023. Ali Jones/Pauline Cotter Carried

10. Waipapa Papanui-Innes-Central 2022-23 Discretionary Response Fund Application - Birthright

Community Board Resolved PCBCC/2023/00026

Officer recommendations accepted without change

Part C

That the Waipapa Papanui-Innes-Central Community Board:

1. Approves a grant of $9,000 from its 2022-23 Discretionary Response Fund to Birthright Canterbury Trust towards the Social Worker Wages.

Emma Norrish/Simon Britten Carried

11. Waipapa Papanui-Innes-Central 2022-23 Discretionary Response Fund Application - Papanui Returned Services Association Incorporated
	Board Consideration The Board accepted the Officer Recommendation to approve a grant from its Discretionary Response Fund, and decided to increase the amount by $500, resolving to grant $2,500 to the Papanui Returned Services Association for the specified purpose.
	Officer Recommendations / Ngā Tūtohu That the Waipapa Papanui-Innes-Central Community Board: 1. Approves a grant of $2,000 from its 2022-23 Discretionary Response Fund to the Papanui Returned Services Association towards the ANZAC Day Service and Street Parade 2023.
	Community Board Resolved PCBCC/2023/00027 Part C That the Waipapa Papanui-Innes-Central Community Board: 1. Approves a grant of $2,500 from its 2022-23 Discretionary Response Fund to the Papanui Returned Services Association towards the ANZAC Day Service and Street Parade 2023. Pauline Cotter/Simon Britten Carried

12. Waipapa Papanui-Innes-Central 2022-23 Discretionary Response Fund Application - Severn Street Trees
	Board Consideration By a majority vote of five votes for, and four votes against, the Board did not accept the Officer Recommendation to decline the application as not meeting funding criteria, and resolved to approve the grant applied for from its Discretionary Response Fund for the specified purpose, though added wording to further specify that this is as a trial over two seasons.
	Officer Recommendations / Ngā Tūtohu That the Waipapa Papanui-Innes-Central Community Board: 1. Declines a grant from its 2022-23 Discretionary Response Fund to Matthew Conibear towards Green Bins for Severn Street (between Innes Road and Malvern Street).
	Community Board Resolved PCBCC/2023/00028 Part C That the Waipapa Papanui-Innes-Central Community Board: 1. Approves a grant of $1,000 from its 2022-23 Discretionary Response Fund to Matthew Conibear towards Green Bins for Severn Street (between Innes Road and Malvern Street) as a trial over two seasons. Pauline Cotter/Jake McLellan Carried Emma Norrish, Emma Twaddell, Ali Jones and Victoria Henstock requested that their votes against the resolution be recorded.

13. Waipapa Papanui-Innes-Central Community Board Area Report - April 2023

Community Board Resolved PCBCC/2023/00029

Officer recommendations accepted without change

Part B

That the Waipapa Papanui-Innes-Central Community Board:

1. Receive the Waipapa Papanui-Innes-Central Community Board Area Report for April 2023.

Pauline Cotter/Emma Norrish Carried

14. Elected Members’ Information Exchange Te Whakawhiti Whakaaro o Te Kāhui Amorangi

Part B

Board members exchanged information on matters of interest, including in relation to:

· Internet technology and electronic devices relevant to elected member work.

· Elected member work in the Papanui area to address interest in a residents’ group.

· Elected member promotion of how residents can use the Snap Send Solve app.

· Use of the app or call centre to report compliance issues associated with building sites, such as escape of sediment into gutters, and construction vehicles damaging street gardens.

· Recent disappointing impact on St Joseph’s School community of road maintenance work, noting good proactive remedial and apologetic response from the contractor.

14.1 Road and Park Amenity Issues

The Board’s Information Exchange indicated information sought on these amenity issues:

a. Whether the number of abandoned road cones observed in the Board area are a concern for the Council.

b. Why street trees on Linwood Ave in the vicinity of Cashel Street were removed, whether they will be replaced, and whether information was, or could in future be, available to neighbours to provide this advice.

c. Noting damage to street gardens from construction in Westminster Street (near Cranford Street), whether such compliance issues are, or could be, incorporated into consent processes as a standard check that any damage has been remediated as a requirement.

d. Vibration issues for Courtenay Street residents from heavy trucks using the street.

e. Request that staff investigate the concreted site at the corner of St Albans Street and Courtenay Street being used as parking, and whether it is appropriate to the amenity of the area that this might be converted into street garden, inviting broader staff advice.

f. Request that staff investigate the recently grassed site at the corner of Cranford Street and Westminster Street being used as parking, and whether apparent compliance issue there could be alleviated by planting trees to prevent parking and increase greenspace.

g. Request that staff provide advice whether Cranmer Square is meeting the criteria for having its rubbish bins reinstated.

h. Bird control advice from Christchurch Airport as potentially relevant for Dudley Street.

i. Controlling litter around contracted road works, particularly cigarette butts.

14.2 Police and Transport Issues

The Board’s Information Exchange also indicated information sought on these issues:

a. Monitoring speeds on Cranford Street, and contact with Police about undertaking a response to speeding.

b. Traffic light phasing concerns generally, such as on Cranford Street, and particularly in respect the brevity of the right turning arrows for motorists on Fitzgerald Ave. Also congestion concerns, and whether traffic flow data could come through briefing on Downstream Effect Management Plan, particularly around Innes Road.

c. Any Police initiatives relevant to the recent violent incident at Linwood Park, considering the concern in the ethnic community.

Karakia Whakamutunga

Meeting concluded at 5.18pm.

CONFIRMED THIS 11^th DAY OF MAY 2023

Emma Norrish

Chairperson

Waipapa Papanui-Innes-Central Community Board

11 May 2023

8. Greening the East - Approval for Tree Plantings and Parking Changes Project
Reference / Te Tohutoro:	23/83915
Report of / Te Pou Matua:	Corrine Early, Senior Project Coordinator (Corrine.Early@ccc.govt.nz)
General Manager / Pouwhakarae:	Mary Richardson, General Manager Citizens & Community (Mary.Richardson@ccc.govt.nz)

1. Nature of Decision or Issue and Report Origin

1.1 The purpose of this report is to request the Waipapa Papanui-Innes-Central Community Board approve the proposed scheme plan (Attachment A) and proceed to detailed design and construction for, a) the planting of trees along Worcester Street and Cashel Street and b) the planting of trees along Hereford Street with the removal of non-delineated car parking at proposed tree planting locations.

1.2 An initial briefing of this project was provided to the Waipapa Papanui-Innes-Central Community Board on 15 December 2022. This report has been written in response to the Greening the East Development Plan (Attachment B) which The Waikura/Linwood-Central-Heathcote Community Board adopted on 31 March 2021 (Community Board Resolved LCHG/2021/0017), noting that implementation would be undertaken as and when resources permit over time.

2. Officer Recommendations Ngā Tūtohu

That the Waipapa Papanui-Innes-Central Community Board:

1. Approves the planting of 2 x Manna Ash (Fraxinus ornus) within the existing tree berms, on the North Side of Worcester Street at England Street and extending in an easterly direction to Tancred Street as detailed on plan LP381603, dated 10/11/2022 and included in this report as Attachment A.

2. Approves the planting of 20 trees comprising 13 x Manna Ash (Fraxinus ornus) and 7x Yoshino Flowering Cherry (Prunus yedoensis) within the existing tree berms commencing on the South Side of Cashel Street at Fitzgerald Avenue and extending in an easterly direction to Linwood Avenue as detailed on plan LP381603, dated 10/11/2022 and included in this report as Attachment A.

3. Approves the planting of 12 x Broad-Leaved Lime (Tilia platyphyllos) within tree pit build outs into the road, commencing on both the North and South Sides of Hereford Street from Fitzgerald Avenue and extending in an easterly direction to Stanmore Road as detailed on plan LP381603, dated 10/11/2022 and included in this report as Attachment A.

4. Approves the planting of 15 x Broad-Leaved Lime (Tilia platyphyllos) within tree pit build outs into the road, commencing on both the North Side of Hereford Street from Stanmore Road and extending in an easterly direction to Linwood Avenue as detailed on plan LP381603, dated 10/11/2022 and included in this report as Attachment A.

5. Approves all streetscape layout which includes footpath treatment, kerb alignments for the tree pit build outs, landscaping and proposed new street trees on Hereford Street, commencing at Fitzgerald Avenue, and extending in an easterly direction to Linwood Avenue as detailed on plan LP381603, dated 10/11/2022 and included in this report as Attachment A.

6. Approves that any previous resolutions pertaining to parking or stopping restrictions made pursuant to any bylaw to the extent that they are in conflict with the parking or stopping restriction described in resolution 7 below, be revoked.

7. Approves that the stopping of all vehicles be prohibited at any time pursuant to Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017, where the proposed trees will be planted into tree pit build outs in the road on Hereford Street as detailed in plan LP381603, dated 10/11/2022 and included in this report as Attachment A.

8. Approves that the resolutions pertaining to parking or stopping restrictions take effect when parking signage and/or road markings that evidence the restrictions described in this staff report, are in place (or removed in the case of revocations).

9. Approves the project shall proceed to detailed design with construction starting FY2023 (Worcester and Cashel Streets) and FY2024 (Hereford Street), as detailed in Attachment A.

3. Reason for Report Recommendations Ngā Take mō te Whakatau

3.1 The primary objective of the project is to deliver on the Greening the East Development Plan which states the Opportunities and Actions below:

i) C5: Hereford Street: Opportunity to improve the walkability, amenity and provide for shade and ecological health through street trees and planting. Create street buildouts that integrate multiple amenity values: large street trees, traffic calming

ii) C6. Cashel Street: Inconsistent street tree planting within berms = low aesthetic appeal and little shade. Infill gaps in existing berms with street trees to improve tree canopy coverage in the area.

iii) C7. Worcester Street: Inconsistent street tree planting within berms = low aesthetic appeal and little shade. Infill gaps in existing berms with street trees to improve tree canopy coverage in the area.

iv) C4. Gloucester Street: Gloucester Street was temporarily removed from this project due to a proposed bus lane along this street.

3.2 The preferred option addresses the Opportunities of the Greening the East Plan (stated in 3.1) and the aspirations of the Community Members and the Linwood Central Heathcote Community Board to increase green space and tree coverage in the neighbourhood.

3.3 This option supports the CCC Tree Policy which states that ‘We will actively seek and create new tree planting opportunities in suitable locations to maximise canopy cover and deliver ongoing environmental, economic and social benefits’.

3.4 This option supports the CCC proposed Urban Forest Plan (consultation feedback and staff recommendation to be provided to Council in May) which states on page 17,

Goal 1: Plant - A sustained increase in planting over the long-term will increase our urban forest while maintaining age diversity of trees.

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3.5 This option supports the Ōtautahi Christchurch Climate Resilience Strategy which identifies street trees as green infrastructure. Programme 4: Adapting and greening infrastructure systems and Programme 5: Carbon removal and natural restoration focus areas include ‘Increase tree cover across Christchurch and Banks Peninsular’.

Advantages and Disadvantages of the preferred option

The advantages of the preferred option include:

· Meets the proposed submission in the FY23 Annual Plan for planting 40 street trees.

· Provides tree canopy cover in an area where lack of greenery is evident.

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· Supports the CCC Tree Policy .

· Supports the CCC proposed Urban Forest Plan

· Supports the Ōtautahi Christchurch Climate Resilience Strategy

The disadvantages of the preferred option include:

· Removal of 28 parking spaces immediately outside the properties of the proposed tree locations along Hereford Street.

4. Alternative Options Considered Ētahi atu Kōwhiringa

4.1 Do nothing was not considered as the Greening the East Development Plan’s objectives will not be met and funding would then be released back into the Capital Work Programme.

4.2 Consideration was given to a reduced scope version through not planting trees outside of 397 Hereford Street and 523 Hereford Street as those residents are against having a tree planted outside of their properties (refer to 6.6). However, this was discounted as it could set a precedence for other residents across Christchurch. This would not comply with CCC Tree Policy 1.6 and could reduce the impact of the Urban Forest Plan to increase canopy cover to 15% in any one ward.

4.2.1 Considerations

The Project team have considered the community feedback (section 6) received via the consultation process.

It should be noted that if these trees are not planted in the proposed locations as per the Scheme Plan (Attachment A) then there are no other options to plant this type of large tree along Hereford Street due to existing service locations and berm widths. Large street trees are specified under Action C5 of the Greening the East Development Plan that is within the proposed boundary zone of the project. Some smaller trees could potentially be planted in alternative locations, but this would be very limited due to the narrow berms and existing services.

· This is supported by the CCC Tree Policy which states that ‘The owner of property location directly next to new or replacement tree planting and immediate adjacent neighbours, may have input into the final positioning of the tree, but not as to whether a tree is to be planted outside their property.

5. Detail Te Whakamahuki

5.1 Council supported a two year funding bid in the 2022/23 draft Annual Plan to plant an anticipated 40 large street trees on Cashel, Worcester, Gloucester and Hereford Streets.

· 2022/23 - $172,500 CAPEX

· 2023/24 - $172,500 CAPEX

The Greening the East Development Plan covers the boundary zone of Fitzgerald Avenue and across to Linwood Avenue, South to Cashel Street and North to Avonside Drive. A map of a city

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5.2 The proposed Scheme Plan (Attachment A) has identified locations both where large street trees can be planted on build outs into the road and locations where smaller trees can be planted into existing berms. The number of locations are as follows:

· 2 (in berms) on Worcester Street (proposed planting date June 2023)

· 20 (in berms) on Cashel Street (proposed planting date June 2023)

· 27 (on build outs) on Hereford Street (proposed planting date April-June 2024)

5.3 Service plans of the area were produced, and the site locations were visited to ascertain suitability of the proposed street tree locations. The project team were severely limited in location options due to existing underground services, overhead wires, driveway sight line requirements, street light locations, and placement to minimise carpark loss. All of these were considered when deciding tree locations.

5.4 The project team have chosen locations based on both underground and overground infrastructure in place and the designs comply with the Infrastructure Design Standards (IDS) , particularly 10.9.11 Location of trees in streets and the Construction Standard Specification (CSS) for the tree pit designs.

5.5 The Service authority plans have been reviewed and no proposed tree pit locations are over any shown existing services. Potholes will be dug in each potential tree location prior to each tree being planted to ensure that there is not any underground service infrastructure in situ that has not appeared previously on these service plans. This has been allowed for in the schedule and project budget.

5.6 Tree species have been chosen that are well suited to the type of planting and locations, for healthy tree establishment and growth, as well as minimising future tree and infrastructure maintenance requirements as the trees develop and mature.

· Broad-Leaved Lime (Tilia platyphyllos) perform well in buildout type situations and have been used extensively in the Central City as street trees. The canopy shape is broadly columnar which is relatively upright rather than broad spreading, which will minimise power line clearance and boundary encroachment pruning requirements as the trees develop and mature (due to the trees being located in the road).

· Manna Ash (Fraxinus ornus) and Yoshino Flowering Cherry (Prunus yedoensis) are smaller growing, perform well in grass berms, and are suited to growing directly under power lines with little or no power line clearance pruning being required.

5.7 The buildouts have been designed for the long-term growth and development of the larger growing trees, with below ground structural support to mitigate potential damage to the adjacent kerb and channel and road edges.

5.8 The buildouts along Hereford Street are located with adequate driveway clearance for traffic safety sight lines and entry/exiting vehicles.

5.9 The preferred option (Attachment A) would remove 28 car parking spaces along Hereford Street but not affect Worcester Street and Cashel Street. A car park survey was completed for Hereford Street and analysis of this can be found below with the full data in Attachment C.

5.10 Staff carried out a parking survey which highlighted that overall, the occupancy rate for the area surveyed around Hereford Street was 32%. There was very little variation when comparing average occupancy for weekdays (32%) and weekends (32%). The highest demand in this area tended to be in the following locations:

· Tancred Street between Hereford Street & Worcester Street (74%)

· Hereford Street westbound between Stanmore Road and Fitzgerald Avenue (57%)

· Hereford Street eastbound between Fitzgerald Avenue & Stanmore Road (50%)

· Stanmore Road between Hereford Street and Cashel Street (48%)

5.11 Tancred Street between Hereford Street and Worcester Street regularly exceeded an average occupancy rate of 100%, indicating a high level of demand in this area^{^[1]}, likely driven by a café located at 29 Tancred Street. This largely occurred between 11:00am – 2:00pm during the week and 10:00am and 2:00pm during the weekend.

o The graph below highlights that the average uptake of the street space for parking has not exceeded 40% (graph below), refer to Attachment C for further detailed analysis.

o By planting trees in tree pit build outs along Hereford Street, 28 on-street parking spaces (1 per tree, except for two outside 547 Hereford Street) would be removed.

o On average across the whole area, the time of day did not play a significant role in average carpark occupancy, and average occupancy rates were similar during the week and on weekends.

5.12 Hereford Street is a wide street and the build outs will not impede traffic movement within the street.

5.13 The proposed tree plantings within build outs into the road planned on Hereford Street means that affected residents might not be able to park directly outside of their houses, however they are likely to be able to park along Hereford Street somewhere near their residence.

5.14 Tree species selection and design has been guided by the Greening the East Plan, as well as the Infrastructure Design Standards (IDS) 4.

5.15 The infill planting in existing berms, Manna Ash (Fraxinus ornus) and Yoshino Flowering Cherry (Prunus yedoensis) for Worcester Street and Cashel Street were selected based on existing trees within the area, and so their ultimate sizes would be suitable for the berm dimensions.

· The aim was to tie-in with species that are already present on the street, so we could expect good rates of establishment, ensure continuity for aesthetics and maintenance, and mitigate potential long term infrastructure issues.

5.16 The proposed trees in the build outs on Hereford Street, Broad-Leaved Lime (Tilia platyphyllos) were selected due to their large growing size (as proposed and approved in the Greening the East Plan) but not too large for the location.

· The tree form is broadly columnar so once mature it will provide a good amount of canopy cover but will not be low hanging or wide spreading and will fit well within acceptable maintenance schedules.

· Tilia are popular throughout Christchurch and there are mature trees within the vicinity of the planting locations on Fitzgerald Avenue and a semi-mature group on the corner of Tancred and Hereford Street. This confirms the species will establish well as Tilia are proven to be suitable for the urban environment in Christchurch. The trees are deciduous so will provide shade in the summer months but allow light through during the winter months.

· Due to the existing narrow berm widths and underground services, there are relatively few opportunities to plant street trees in this part of Hereford Street. The use of larger growing trees such as Broad-Leaved Lime (Tilia platyphyllos) in buildouts is appropriate in order to increase canopy cover in Hereford Street. The proposed design includes a total of 27 trees and the length of the road is approx. 1.5 kilometres. Note: the density of the expected tree canopy in Hereford Street will be far less than the section of Linwood Avenue between Woodham Road and Gloucester Street, which has 75 existing mature London Plane (Platanus x acerifolia) street trees within 0.75 kilometre.

5.17 It is planned that the trees on Worcester and Cashel Streets will be planted in the existing berms in June 2023 and the build of the tree pits and planting for Hereford Street be scheduled for April-June 2024 as funding for this project is spread across two years and to meet the planting season.

5.18 Existing trees in residents’ properties are unlikely to be negatively impacted by new trees being planted. Council arborists have been involved in the project and reviewed the species and proposed locations for the trees with respect to this, and other potential issues that may be caused by the trees when they are planted and in the future.

5.19 In relation to overhead power lines, the ultimate size of the smaller growing trees in Worcester Street and Cashel Street is expected to result in little or no overhead power line clearance pruning requirements. The larger growing trees in Hereford Street will be located in the road, and although some lateral clearance pruning on the power line side of the canopies will be required as the trees develop and mature, this is unlikely to be significant due the proximity of the trees to the power lines. This complies with Council’s requirements, as the trees will be able to mature without requiring line clearance pruning that results in poor tree form or structure.

5.20 This decision affects the Waipapa Papanui-Innes-Central Community Board.

6. Community Views and Preferences Ngā mariu ā-Hāpori

Public Consultation Te Tukanga Kōrerorero

6.1 Consultation letters were sent out on 19 December 2022 and residents were able to provide feedback until 16 January 2023. All feedback received from submitters is detailed in 6.6 below.

6.2 121 letters were sent in total to Hereford Street, Worcester Street and Cashel Street between Fitzgerald Avenue and Linwood Avenue. Three responses were received.

6.3 All residents that responded were from Hereford Street. One submitter was in clear support of the plan. Two submitters did not support the plan. One affected resident attempted to contact staff but was unable to be contacted back.

Summary of Submissions Ngā Tāpaetanga

6.4 Key topics raised were:

· Removal of car parking outside of their property.

· Concern for overhead electrical lines.

· Concern for the proposed tree interfering with an existing tree.

6.5 In response to feedback, staff investigated whether there were any alternative locations to plant trees along Hereford Street. Staff were not able to find any alternative planting locations along Hereford Street in the identified project area due to under and over ground infrastructure constraints.

6.6 Submitter issues and staff responses:

Issue	Response provided to submitter
Planting trees that will take up parking space for 2-3 large vehicles, leaving no parking for their property.	Whilst scoping the locations for the trees, the Project team at various times have walked along Hereford Street and found there to be ample car park spaces available on the block from England Street to Tancred St, near your property that could be used (if not directly outside). We are currently completing analysis from a parking survey, but initial data shows at most times of the day there are half of the maximum number of car parks still available (or more) on each side of the street that could be used. This data is for that block only, but the same pattern is occurring for the length of Hereford Street from Fitzgerald Ave to Linwood Ave. We therefore feel that there are adequate parking spaces available to residents and guests alike. Council has separate funding towards projects as I am sure you understand. The trees are being planted with funding received based on a submission to the Christchurch City Council Long Term Plan. This initiative is the outcome of a joint working party of Community members and the previous Linwood Central Heathcote Community Board who were tasked with developing solutions to the problems faced by the community and to take opportunities to improve the green space and tree coverage in the neighbourhood. We are now undertaking this work through the Greening the East Plan and aim to plant trees that will maximise canopy cover and deliver ongoing environmental, economic and social benefits as per our tree policy.
Removal of on-street parking will hinder visitors (family, friends and trade services) to the property as there is currently little space available.	Whilst scoping the locations for the trees, the Project team at various times have walked along Hereford Street and found there to be ample car park spaces available on the block from Fitzgerald Street to Stanmore Road that could be used (if not directly outside). We are currently completing analysis from a parking survey, but initial data shows at most times of the day there are half of the maximum number of car parks still available (or more) on each side of the street that could be used. This data is for that block only, but the same pattern is occurring for the length of Hereford Street from Fitzgerald Ave to Linwood Ave. We therefore feel that there are adequate parking spaces available to residents and guests alike, if perhaps a little bit further to walk. Any trades vehicles to your house would need to park on your drive whilst in attendance if this is an issue for them. The tree locations have been chosen mainly based on the underground infrastructure that is in place so there are few options available, we are also aiming to spread these out along the streets where possible. We have consulted with our Council arborist, and he believes that your tree would be unaffected by the planting of a new tree as it is well established and mature. We are aiming to plant trees that will maximise canopy cover and deliver ongoing environmental, economic and social benefits as per our tree policy. The trees of course will be maintained and pruned regularly and this is managed by Council.
Concern for the proposed tree interfering with an existing tree.	The team have reviewed the location of the proposed tree outside your property with our arborist to look at your concerns. It was estimated that your silver birch is around 40 years old, and they typically live 60-80 years and your tree is likely to live for another 20-40 years. The proposed Tilia platyphyllos will take 40 years to reach its mature height, would be a good succession tree and they are unlikely to impact each other.
Concern for overhead electrical lines.	The team has taken all over-ground and under-ground infrastructure into consideration when selecting tree planting locations. Potential growth of the trees has also been taken into account when placing them on the road.

7. Policy Framework Implications Ngā Hīraunga ā- Kaupapa here

Strategic AlignmentTe Rautaki Tīaroaro

7.1 Council’s strategic priorities have been considered in formulating the recommendations in this report; however, this area of work is not specifically covered by an identified priority.

7.2 This report supports the Council's Long Term Plan (2021 - 2031):

7.2.1 Activity: Citizens and Community Capital Delivery

· Level of Service: 13.7.28.2 Delivery of the day to day capital programme, to time, budget, quality and compliance - Every programme / project has a defined set of milestones, key performance measures and descriptions in CPMS.

7.3 This report supports the Council's Annual Plan (2022 - 2023)

7.3.1 ID: 67988 Greening the East – Plant Street Trees

Policy Consistency Te Whai Kaupapa here

7.4 The recommendations in this report are consistent with Council’s Plans and Policies.

7.5 The recommendations in this report supports the Urban Forest Plan to increase tree canopy cover.

7.6 The recommendations in this report supports the CCC tree policy through environmental, economic, cultural and social community benefits.

7.7 The recommendations in this report supports the Ōtautahi Christchurch Climate Resilience Strategy.

Impact on Mana Whenua Ngā Whai Take Mana Whenua

7.8 The decision does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does specifically impact Mana Whenua, their culture and traditions.

Climate Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi

7.9 This decision positively supports the reduction of carbon emissions through the planting of trees aligning with Council’s Climate Resilience Strategy and supporting the goal of Net Zero Emissions by 2045 through carbon offsetting.

Accessibility Considerations Ngā Whai Whakaaro mā te Hunga Hauā

7.10 This decision could affect those with accessibility needs through the removal of car parking spaces immediately outside of houses along Hereford Street; however these spaces are not accessibility car parking spaces, or delineated, and parking is likely to be found in other areas along Hereford Street.

8. Resource Implications Ngā Hīraunga Rauemi

Capex/Opex Ngā Utu Whakahaere

8.1 Cost to Implement - $345,000 has been provided for the project over two years ($172,500 per year FY23 and FY24).

8.2 Maintenance/Ongoing costs – approximately $41,400 for a two year period has been incorporated into the project budget allocation.

8.3 After 24 months of maintenance it is envisaged that the trees will be established and be able to be included in the wider street maintenance programme for the City. The maintenance of the trees after this time has been estimated at a cost of approximately $100.00 per tree, per annum (approximately $5,000 per annum). No further costs have been allowed for in this project budget and the additional operational costs would need to be planned for as part of the 2024/34 Long Term Plan process.

8.4 Funding Source – ID# 67988 Greening the East – Plant Street Trees

9. Legal Implications Ngā Hīraunga ā-Ture

Statutory power to undertake proposals in the report Te Manatū Whakahaere Kaupapa

9.1 Part 1, Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017 provides Council with the authority to install parking restrictions by resolution.

9.2 The Community Boards have delegated authority from the Council to exercise the delegations as set out in the Register of Delegations. The list of delegations for the Community Boards includes the resolution of removal of car parks.

9.3 The Community Board have delegated authority to construct, remove, or alter – grass plots or flower beds or trees (within the policy of Council)

Other Legal Implications Ētahi atu Hīraunga-ā-Ture

9.4 There is no other legal context, issue or implication relevant to this decision.

9.5 This specific report has not been reviewed and approved by the Legal Services Unit however the report has been written using a general approach previously approved of by the Legal Services Unit, and the recommendations are consistent with the policy and legislative framework outlined in sections 9.1 – 9.3.

10. Project Risks and Management Implications Ngā Hīraunga Tūraru

10.1 Service authority plans have been reviewed and no proposed tree pit locations are over any shown existing services. Potholes will be dug in each potential tree location prior to each tree being planted to ensure that there is not any underground service infrastructure in situ that has not appeared previously on these service plans.

10.2 By not planting trees due to overground or underground services the project team might not meet the project objectives of planting 40 large trees.

10.3 In relation to overhead power lines, the smaller growing trees in Worcester Street and Cashel Street is expected to result in little or no overhead power line clearance pruning requirements. The larger growing trees in Hereford Street will require some lateral clearance pruning on the power line side of the canopies as the trees develop and mature, but this is unlikely to be significant due the proximity of the trees to the power lines. This complies with Council’s requirements, as the trees will be able to mature without requiring line clearance pruning that results in poor tree form or structure.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Greening the East Linwood - Trees Concept Plan	23/657839	32
b ⇩	Greening the East - Development Plan FINAL	21/312227	34
c ⇩	Parking Survey Data Analysis for Hereford Street	23/162744	46

In addition to the attached documents, the following background information is available:

Document Name – Location / File Link

Not applicable

Confirmation of Statutory Compliance Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories Ngā Kaiwaitohu

Authors

Corrine Early - Senior Project Coordinator

Kiran Skelton - Engagement Assistant

Michael Thomson - Transport Engineer

James McDuff - Aboricultural Advisor

Lindsay White - Senior Project Manager

Laurie Gordon - Arboricultural Advisor

Approved By

Darren Moses - Acting Head of Vertical Capital Delivery

Paul Dadson - Senior Capital Programme Advisor Parks & Facilities

Lynette Ellis - Head of Transport & Waste Management

John Filsell - Head of Community Support and Partnerships

Mary Richardson - General Manager Citizens & Community

Waipapa Papanui-Innes-Central Community Board

11 May 2023

9. Licence to Occupy Tables and Chairs - High Street Triangles to C1 Cafe
Reference / Te Tohutoro:	23/408491
Report of / Te Pou Matua:	Lisa Barwood, Leasing Consultant; lisa.barwood@ccc.govt.nz
General Manager / Pouwhakarae:	Mary Richardson, General Manager Citizens & Community (Mary.Richardson@ccc.govt.nz)

1. Nature of Decision or Issue and Report Origin

1.1 The purpose of this report is for the Waipapa Papanui-Innes-Central Community Board to recommend that the Council grant a licence to C1 Cafe at 209 Tuam Street to allow tables and chairs for outdoor dining in the reserve land directly in front of their premises known as the High Street Triangle (the "Reserve").

1.2 The owners of the business known as C1 Cafe have requested a new licence as the upgrade to the intersection and future tram lines has been completed. There have been previous licences granted by Council to C1 Cafe for this purpose.

1.3 The decision in this report is low significance in relation to the Christchurch City Council’s Significance and Engagement Policy. The level of significance was determined by the low level of impact on the public being able to still enjoy the Reserve and previous licences were for a larger area than this request in the same Reserve.

2. Officer Recommendations Ngā Tūtohu

That the Waipapa Papanui-Innes-Central Community Board recommends that the Council:

1. Approves the granting of a licence subject to section 61(2) of the Reserves Act 1977 for a period of up to five years over the land at 189F High Street known as High Street Triangle, Parcel ID 3319108 held under section 7(1) Christchurch City (Reserves) Empowering Act 1971 held for the purpose of Lawns Ornamental Gardens and Ornamental Buildings for an area of approximately 83 square metres at an annual licence fee set in line with the Council’s current Outdoor Dining policy.

2. Authorises the Manager Property Consultancy to conclude and administer the terms and conditions of the licence.

3. Reason for Report Recommendations Ngā Take mō te Whakatau

3.1 To enable C1 Café to have outdoor dining to add to the experience and vibrancy of the heritage setting.

3.2 The garden area is held for ornamental purposes. The area is still accessible by the public to pass through and enjoy.

3.3 Supporting and promoting a local business to enable them to elevate their offerings of indoor and outdoor dining which supports a vibrant city.

4. Alternative Options Considered Ētahi atu Kōwhiringa

4.1 Not granting a licence was considered but that would leave a large outdoor area that is empty and not used. There are no other businesses in the area that require or could use the land. C1 pack the tables and chairs away every day and look after the recently refurbished area very well.

5. Detail Te Whakamahuki

5.1 The parcel of land is approximately 285 square metres and includes raised garden beds on the Tuam and High Streets corner with pedestrian access through the middle. It is in front of the former post office building that currently has C1 Café operating out of the ground floor. The land is held under section 7(1) Christchurch City (Reserves) Empowering Act 1971 held for the purpose of Lawns Ornamental Gardens and Ornamental Buildings.

5.2 C1 Café have requested 83 square metres, as outlined in yellow on the plan below, directly in front of the café to have tables and chairs for outdoor dining but not encroaching on any pedestrian thoroughfare or having any furniture against the raised garden beds.

5.3 The annual rental has been calculated at $5504.65 plus GST.

5.4 C1 café was originally located across the road but that building was damaged in the 2011 earthquakes and they have relocated to the former post office building at 209 Tuam Street and have been trading there ever since.

5.5 C1 were granted a licence over the current area previously. It has expired and they have requested a new licence. With the recent upgrades to the intersection and tram line completed, it is now appropriate to consider the issuance of a new licence for outdoor dining purposes.

5.6 The licence will be subject to additional conditions to ensure the area is being used and cared for in a manner that is in keeping with a Reserve that is held for ornamental purposes:

· No tables and chairs to be placed along the stone walls of the raised beds.

· A clear pedestrian pathway through the Reserve to be maintained at all times.

· Tables and chairs do not cause damage to the underlying pavement and not to be fixed to the ground, enabling repairs to be under taken to the underlying services when necessary.

· Tables and chairs to be removed from the Reserve daily when C1 is closed for business.

· Any damage caused by either planters or furniture must be resolved to staff satisfaction, or be will need to be removed.

5.7 The decision affects the following wards/Community Board areas:

5.7.1 Waipapa Papanui-Innes-Central wards

6. Policy Framework Implications Ngā Hīraunga ā- Kaupapa here

Strategic AlignmentTe Rautaki Tīaroaro

6.1 The decision to grant a licence aligns with a liveable city: vibrant and thriving central city, suburban and rural centres and a prosperous economy, great place for people, business and investment.

6.2 This report supports the Council's Long Term Plan (2021 - 2031):

6.2.1 Activity: Parks and Foreshore

· Level of Service: 6.8.10.1 Appropriate use and occupation of parks is facilitated - Formal approval process initiated within ten working days of receiving complete application - 95%

Policy Consistency Te Whai Kaupapa here

6.3 The decision is consistent with Council’s Plans and Policies.

Impact on Mana Whenua Ngā Whai Take Mana Whenua

6.4 The decision does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Mana Whenua, their culture and traditions.

6.5 The decision does not involve a matter of interest to Mana Whenua and will not impact on our agreed partnership priorities with Ngā Papatipu Rūnanga

6.6 The proposal was forwarded to Mahaanui Kurataiao Ltd for comment. A reply was received stating that Ngai Tuahuriri have no concerns.

Climate Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi

6.7 The granting of a new licence does not impact on climate change considerations.

Accessibility Considerations Ngā Whai Whakaaro mā te Hunga Hauā

6.8 Although the area is a Reserve, people do use the triangle to cut through the corner. There will be no seating or planters against the stone raised gardens and a 4.6 metre strip will be maintained for pedestrian pathway through the Reserve.

7. Resource Implications Ngā Hīraunga Rauemi

Capex/Opex Ngā Utu Whakahaere

7.1 Cost to Implement – No cost to Council in granting the licence, preparation of licence document to be recovered from the Licensee.

7.2 Maintenance/Ongoing costs – licensee responsibility

7.3 Funding Source – not applicable

Other He mea anō

7.4 No other matters are applicable

8. Legal Implications Ngā Hīraunga ā-Ture

Statutory power to undertake proposals in the report Te Manatū Whakahaere Kaupapa

8.1 The subject land is vested in the Council pursuant to the Christchurch City Reserves Empowering Act 1971, for the purposes of lawns, ornamental gardens, and ornamental buildings. Section 12 of that Act provides that all Reserves subject to that Act are to be held and administered subject to the provisions of the Reserves Act 1977.

8.2 As a Reserve held for ‘lawns, ornamental gardens, and ornamental buildings’ it is considered, for Reserves Act 1977 purposes, to be held by the Council as a local purpose Reserve for those particular purposes.

8.3 Section 61 of the Reserves Act empowers the Council to lease or licence local purpose Reserves for activities consistent with its classification. The proposed activity of the licensee is consistent with the Reserves classification provided that the existing landscaping on the Reserve is not altered. Under section 61(2) of the Reserves Act leases or licences of local purpose Reserve may be granted for terms less than five years without there being a requirement to publicly tender such arrangements.

8.4 Community Boards have been granted delegated authority to grant licences of Reserve under section 61 of the Reserves Act, however the power to grant such licences within the central city area has been expressly reserved to the Council. As such, this report is seeking the recommendation of the Community Board to the Council to grant the licence.

8.5 While the land in question is held by the Council as Reserve, it is currently formed and landscaped as a footpath and raised garden bed. Whilst strictly not applicable, as the land is not legal road, Council staff propose that it would be appropriate for any licence of the land to be administered in accordance with ‘Councils Public Street Enclosure Policy’.

Other Legal Implications Ētahi atu Hīraunga-ā-Ture

8.6 The legal consideration is entering into a licence for tables and chairs on land that is classified as local purpose reserve held for the purposes of lawns, ornamental gardens and ornamental buildings.

9. Risk Management Implications Ngā Hīraunga Tūraru

9.1 There may be minimal risk to the Council in not approving the licence for tables and chairs requested by C1 Café. This may result in some negative publicity.

Attachments Ngā Tāpirihanga

There are no attachments to this report.

In addition to the attached documents, the following background information is available:

Document Name – Location / File Link

Not applicable

Confirmation of Statutory Compliance Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories Ngā Kaiwaitohu

Author

Lisa Barwood - Leasing Consultant

Approved By

Kathy Jarden - Team Leader Leasing Consultancy

Angus Smith - Manager Property Consultancy

Andrew Rutledge - Head of Parks

Mary Richardson - General Manager Citizens & Community

Waipapa Papanui-Innes-Central Community Board

11 May 2023

10. Christchurch Adventist School, Grants Road - Proposed No Stopping and P3 Parking Restrictions
Reference Te Tohutoro:	23/356637
Report of Te Pou Matua:	Sally-Ann Marshall - Traffic Engineer, sallyann.marshall@ccc.govt.nz
General Manager Pouwhakarae:	Mary Richardson, General Manager Citizens & Community (Mary.Richardson@ccc.govt.nz)

1. Purpose of the Report Te Pūtake Pūrongo

1.1 The purpose of this report is for the Waipapa Papanui-Innes-Central Community Board to consider the approval of No Stopping and P3 Parking Restrictions on Grants Road outside Christchurch Adventist School.

1.2 This report has been written in response to a customer service request from the Christchurch Adventist School to address parking congestion and related traffic and pedestrian safety concerns.

1.3 The decisions in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy. The level of significance was determined by the low level of impact and low number of people affected by the recommended decision.

1.4 The community engagement and consultation outlined in this report reflect the assessment.

1.5 The recommended option is to install P3 Parking Restrictions as shown on Attachment A.

2. Officer Recommendations Ngā Tūtohu

That the Waipapa Papanui-Innes-Central Community Board:

1. Approves that any previous resolutions pertaining to no-stopping and parking restrictions made pursuant to any bylaw to the extent that they are in conflict with the parking restrictions described in recommendations 2a to 2f below be revoked.

2. Approves, pursuant to Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017, that:

a. the stopping of all vehicles be prohibited at any time on the north-western side of Grants Road commencing at a point 108 metres north-east of its intersection with Papanui Road, and extending in a north-easterly direction for a distance of 32 metres.

b. the parking of motor vehicles be restricted to a maximum period of three minutes between the times of 8:15am and 9:15am, and between 2:30pm and 3:30pm, on school days only on the north-western side of Grants Road, commencing at a point 140 metres north-east of its intersection with Papanui Road and extending in a north-easterly direction for a distance of 49 metres.

c. the stopping of all vehicles be prohibited at any time on the south-eastern side of Grants Road commencing at a point 110 metres north-east of its intersection with Papanui Road, and extending in a north-easterly direction for a distance of 32 metres.

d. the stopping of all vehicles be prohibited at any time on the south-eastern side of Grants Road commencing at a point 164.5 metres north-east of its intersection with Papanui Road, and extending in a north-easterly direction for a distance of 4.5 metres.

3. Reason for Report Recommendations Ngā Take mō te Whakatau

3.1 Council staff have received a request from the Christchurch Adventist School on Grants Road to provide a timed parking restriction to ease the parking demand during the school drop off and pick up times. We are proposing to provide seven P3 time restricted spaces along the school frontage to address their request.

4. Alternative Options Considered Ētahi atu Kōwhiringa

Maintain the status quo

4.1 The advantages of this option include:

4.1.1 Retains 7 unrestricted on-street parking spaces on Grants Road outside the school frontage.

4.2 The disadvantages of the option include:

4.2.1 Does not address the request from the school to provide a dedicated pick up and drop off zone for parents during school hours.

5. Detail Te Whakamahuki

5.1 Christchurch Adventist School contacted us with safety concerns relating to traffic congestion outside the school, and requested that we investigate providing a dedicated pick up and drop off zone.

5.2 Grants Road is classified as a local road in Council’s roading hierarchy. Local roads function almost entirely for access purposes and are not intended to act as through routes for motor vehicles.

5.3 The Christchurch Adventist School property includes #446 Papanui Road and #15 Grants Road. The schools frontage covers 215m from the Grants Road intersection with Papanui Road.

5.4 Following discussions with the School, we are proposing to provide seven P3 time restricted parking spaces on the north-west side of Grants Road. The spaces are all located along the Christchurch Adventist School frontage.

Increasing the turnover of these spaces should enable parents to park in a location that means children will not have to cross Grants Road and will help relieve congestion pressure near the main school entrance at drop of and pick up times.

The timed P3 parking restriction will apply between 8.15am to 9.15am and 2.30pm to 3.30pm, on school days only. These spaces will then be available for unrestricted parking out of these hours for residents.

5.5 Policy 1 of the Christchurch Suburban Car Parking Policy details how suburban road space is to be prioritised. Table 1 of this policy provides a road priority matrix and is provided in Attachment B of this report.

This policy describes that certain kerb side road space will be prioritised over others, depending on whether it is a residential, commercial or other areas.

The area around the Christchurch Adventist School is a residential area. The proposal aims to provide a safer space for parents to drop off their children; as per Policy 1, Safety is given first priority in residential areas.

5.6 The speed limit along this section of Grants Road is 30km/h, this was implemented on 10 February 2023 as part of Councils Safe Speed Neighbourhood program. A speed table is also located on Grants Road and the road has been narrowed to six metres over the speed table extent to help maintain a low speed environment. We are proposing to install No Stopping restrictions on the speed table as well as on the approach and exit to discourage vehicles parking on the speed table or where the road widens back out to 9.5 metres.

5.7 We are also proposing to install a No Parking restriction between the driveways of 1/34 and 2/34 Grants Road. This space is approximately four metres and is not wide enough for a vehicle to park without blocking either of the two driveways. This issue was raised by the resident of 1/34 Grants Road as part of the consultation process.

5.8 There have been no reported crashes at this location in the last five years. However this proposal aims to reduce the risk of there being an incident outside the school.

5.9 Approval is required by the Waipapa Papanui-Innes-Central Community Board.

5.10 If approved, the recommendations will be implemented within the current financial year (generally around four weeks after the contractor receives the request, but this is subject to other factors such as resourcing and prioritisation beyond Council’s control).

Community Views and Preferences

5.11 Consultation letters were sent out to the seven residents and property owners adjacent to where we are proposing to implement the time restricted spaces, advising the recommended option.

We received one response from the resident of 1/34 Grants Road.

They did not specifically state whether they were for or against the proposal. They brought up that parents are regularly parking in such a manner that their driveway is blocked. As noted in Section 5.7, we are proposing to install a No Stopping restriction to mitigate this issue.

5.12 The Team Leader Parking Compliance supports the preferred option.

5.13 The Christchurch Adventist School supports the proposal.

5.14 The do nothing option is inconsistent with the Schools request to provide a time restricted drop off and pick up outside the school.

6. Policy Framework Implications Ngā Hīraunga ā- Kaupapa here

Strategic Alignment Te Rautaki Tīaroaro

6.1 Council’s strategic priorities have been considered in formulating the recommendations in this report, however this area of work is not specifically covered by an identified priority.

6.2 This report supports the Council's Long Term Plan (2021 - 2031):

6.2.1 Activity: Transport

· Level of Service: 10.0.6.1 Reduce the number of death and serious injury crashes on the local road network - ≤ 105 crashes

Policy Consistency Te Whai Kaupapa here

6.3 The recommendations in this report are consistent with the Christchurch Suburban Parking Policy.

Impact on Mana Whenua Ngā Whai Take Mana Whenua

6.4 The effects of this proposal upon Mana Whenua are expected to be insignificant.

Climate Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi

6.5 This proposal does not have any significant effect upon carbon emissions and Climate Change.

Accessibility Considerations Ngā Whai Whakaaro mā te Hunga Hauā

6.6 This proposal improves accessibility for school children and their parents, by providing a short term parking directly outside the school at drop off/pick off times.

7. Resource Implications Ngā Hīraunga Rauemi

Capex/Opex Ngā Utu Whakahaere

7.1 Cost to Implement – approximately $1000 for the installation of signs and markings, plus $750 for the investigation and preparation of this report.

7.2 Maintenance/Ongoing costs – Approximately $100.

7.3 Funding Source – Traffic Operations Team Traffic Signs and Marking Budget.

8. Legal Implications Ngā Hīraunga ā-Ture

Statutory power to undertake proposals in the report Te Manatū Whakahaere Kaupapa

8.1 Part 1, Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017 provides Council with the authority to install parking restrictions by resolution.

8.2 The Community Boards have delegated authority from the Council to exercise the delegations as set out in the Register of Delegations. The list of delegations for the Community Boards includes the resolution of stopping restrictions and traffic control devices.

8.3 The installation of any signs and/or markings associated with traffic control devices must comply with the Land Transport Rule: Traffic Control Devices 2004.

Other Legal Implications Ētahi atu Hīraunga-ā-Ture

8.4 There is no other legal context, issue or implication relevant to this decision.

8.5 This specific report has not been reviewed and approved by the Legal Services Unit however the report has been written using a general approach previously approved of by the Legal Services Unit, and the recommendations are consistent with the policy and legislative framework outlined in sections 8.1 – 8.3.

9. Risk Management Implications Ngā Hīraunga Tūraru

9.1 There are no identified risks associated with the recommendations in this report.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Attachment A - Christchurch Adventist School, Grants Road - Proposed P3 Parking Restriction	23/516346	60
b ⇩	Attachment B - Suburban Parking Policy, Table 1	23/370853	61

Additional background information may be noted in the below table:

Document Name	Location / File Link
N/A

Confirmation of Statutory Compliance Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories Ngā Kaiwaitohu

Author

Sally-Ann Marshall - Traffic Engineer

Approved By

Katie Smith - Team Leader Traffic Operations

Stephen Wright - Manager Operations (Transport)

Lynette Ellis - Head of Transport & Waste Management

Waipapa Papanui-Innes-Central Community Board

11 May 2023

11. Waipapa Papanui-Innes-Central 2022-23 Discretionary Response Fund Applications - Friends of Edmonds Factory Garden Incorporated and St Albans Resident Association.
Reference / Te Tohutoro:	23/421811
Report of / Te Pou Matua:	Stacey Holbrough, Community Development Adviser Stacey.holbrough@ccc.govt.nz
General Manager / Pouwhakarae:	Mary Richardson, General Manager Citizens & Community (Mary.Richardson@ccc.govt.nz)

1. Purpose of Report Te Pūtake Pūrongo

1.1 The purpose of this report is for the Waipapa Papanui-Innes-Central Community Board to consider an application for funding from its 2022-23 Discretionary Response Fund from the organisation(s) listed below.

Funding Request Number	Organisation	Project Name	Amount Requested	Amount Recommended
00065291	Friends of Edmonds Factory Garden Incorporated	Edmonds Factory Garden Party	$2,400	$2,000
00065410	St Albans Residents Association (SARA) Inc	St Albans News	$2,000	$2,000

1.2 There is currently a balance of $14,299 remaining in the fund

2. Staff Recommendations / Ngā Tūtohu

That the Waipapa Papanui-Innes-Central Community Board:

1. Approves a grant of $2,000 from its 2022-23 Discretionary Response Fund to Friends of Edmonds Factory Garden Incorporated towards the Edmonds Factory Garden Party.

2. Approves a grant of $2,000 from its 2022-23 Discretionary Respond Fund to St Albans Residents Association (SARA) Inc towards the St Albans News.

3. Key Points Ngā Take Matua

Strategic Alignment Te Rautaki Tīaroaro

3.1 The recommendation is strongly aligned to the Strengthening Communities Together Strategy and in particular the Place pillar and the objective 2.1 encourage communities to create a sense of local identity and ownership.

Decision Making Authority Te Mana Whakatau

3.2 The Community Board has the delegated authority to determine the allocation of the Discretionary Response Fund for each community

3.2.1 Allocations must be consistent with any policies, standards or criteria adopted by the Council

3.2.2 The Fund does not cover:

· Legal challenges or Environment Court challenges against the Council, Council Controlled organisations or Community Board decisions

· Projects or initiatives that change the scope of a Council project or that will lead to ongoing operational costs to the Council (though Community Boards can recommend to the Council that it consider a grant for this purpose).

Assessment of Significance and Engagement Te Aromatawai Whakahirahira

3.3 The decisions in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

3.4 The level of significance was determined by the number of people affected and/or with an interest.

3.5 Due to the assessment of low significance, no further community engagement and consultation is required.

Discussion Kōrerorero

3.6 At the time of writing, the balance of the 2022-23 Discretionary Response Fund is as below.

Total Budget 2022/23	Granted To Date	Available for allocation	Balance If Staff Recommendation adopted
$95,664	$81,365	$14,299	$10,299

3.7 Based on the current Discretionary Response Fund criteria, the applications listed above are eligible for funding.

3.8 The attached Decision Matrix provides detailed information for the applications. This includes organisational details, project details, financial information and a staff assessment.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Decision Matrix - Friends of the Edmonds Factory Garden	23/583562	66
b ⇩	Decision Matrix - Sara for Printing Costs	23/579217	67

Confirmation of Statutory Compliance Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories Ngā Kaiwaitohu

Author	Stacey Holbrough - Community Development Advisor
Approved By	Emma Pavey - Manager Community Governance, Papanui-Innes-Central

Waipapa Papanui-Innes-Central Community Board

11 May 2023

12. Waipapa Papanui-Innes-Central 2023-25 Community Board Plan
Reference / Te Tohutoro:	23/607198
Report of / Te Pou Matua:	Emma Pavey, Community Governance Manager (emma.pavey@ccc.govt.nz)
General Manager / Pouwhakarae:	Mary Richardson, General Manager Citizens & Community (Mary.Richardson@ccc.govt.nz)

1. Nature of Decision or Issue and Report Origin

1.1 The pupose of this report is for the Waipapa Papanui-Innes-Central Community Board to adopt its 2023-25 Community Board Plan.

1.2 The report is staff generated.

1.3 The decision in this report of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2. Officer Recommendations Ngā Tūtohu

That the Waipapa Papanui-Innes-Central Community Board:

1. Adopt the Waipapa Papanui-Innes-Central 2023-25 Community Board Plan.

3. Reason for Report Recommendations Ngā Take mō te Whakatau

The purpose of the Waipapa Papanui-Innes-Central Community Board Plan (refer Attachment A) is to identify the Board’s vision and strategic priorities for the 2023-2025 term.

4. Alternative Options Considered Ētahi atu Kōwhiringa

4.1 In line with the Council's Community Outcomes and Strategic Priorities, the Board identified its priorities under the four community outcomes:

· A healthy environment

· A liveable city

· A resilient community

· A prosperous economy

4.2 The Community Board Plans also aligns with the pillars of the Council's Strengthening Communities Together Strategy:

· People

· Place

· Participation

· Preparedness

4.3 A Community Board Plan is a three-year plan that sets out the community board's vision and priorities for the local community.

4.4 Each plan identifies up to nine priorities, which the board will focus on during their term. For each priority, the plan includes:

· Why the project matters

· What actions the Board will take

· How the Board will measure its success

4.5 The nine Waipapa Papanui-Innes-Central priority headings are:

· A Connected Transport Network in the Papanui-Innes-Central (road, cycleways, paths)

· The Implementation of Safety Initiatives across Papanui-Innes-Central

· The Revitalisation of Petrie Park

· Phillipstown Community Hub

· Flooding in the Papanui-Innes-Central Board

· Intensification in the Papanui-Innes-Central Board

· Downstream Effects Management Plan (DEMP)

· Shirley Community Reserve

· Papanui Youth Facility

4.6 The draft Waipapa Papanui-Innes-Central 2023-25 Board Plan priorities opened for community feedback via the Council's Have Your Say website from 8 March and closed 26 March 2023.

4.7 A total of 26 submission were received on the Board's draft priorities.

4.8 The Community Board considered these submissions at a briefing and made changes to the draft Board plan in response to the feedback received.

4.9 The final 2023-25 Community Board plan is attached for the Community Board to adopt.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Community Board Plan 2023-25 - Waipapa Papanui-Innes-Central	23/637916	72

In addition to the attached documents, the following background information is available:

Document Name – Location / File Link

Not applicable

Confirmation of Statutory Compliance Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories Ngā Kaiwaitohu

Author

Emma Pavey - Manager Community Governance, Papanui-Innes-Central

Approved By

Matthew McLintock - Manager Community Governance Team

John Filsell - Head of Community Support and Partnerships

Waipapa Papanui-Innes-Central Community Board

11 May 2023

13. Waipapa Papanui-Innes-Central Community Board Area Report - May 2023
Reference / Te Tohutoro:	23/579282
Report of / Te Pou Matua:	Emma Pavey, Community Governance Manager Papanui-Innes-Central (Emma.Pavey@ccc.govt.nz)
General Manager / Pouwhakarae:	Mary Richardson, General Manager Citizens & Community (Mary.Richardson@ccc.govt.nz)

1. Purpose of Report Te Pūtake Pūrongo

This report provides the Board with an overview on initiatives and issues current within the Community Board area.

2. Officer Recommendations Ngā Tūtohu

That the Waipapa Papanui-Innes-Central Community Board:

1. Receive the Waipapa Papanui-Innes-Central Community Board Area Report for May 2023.

3. Community Support, Governance and Partnership Activity

3.1 Community Governance Projects

Activity	Detail	Timeline	Strategic Alignment
2023 Community Profiles	The Ward profiles are compiled each year and provide an overview of demographics, facilities and amenities, community infrastructure and key issues. The 2023 profiles are now available on the Council's website or by clicking the links below: Papanui Innes Central	Completed	Resilient Communities Strengthening Communities Together Strategy
Downstream Effects Management Plan (DEMP)	Since the opening of the Christchurch Northern Corridor (CNC), the Council has monitored the impact of the works as part of the DEMP Stage 2. The St Albans, Edgeware and Mairehau transport projects site details traffic improvements made in these areas aimed at managing the traffic from the CNC and improving pedestrian and cycle connections.	Ongoing	Liveable city
Community Pride Garden Awards 2023	The awards are a Council initiative started in 1991, and have been a joint venture between the Community Boards and the Christchurch Beautifying Association since 1997. The awards encourage civic pride and acknowledge those who have contributed to maintaining the image of Christchurch as the Garden City by beautifying their streets and gardens.	Judging results have been received. Certificates have been printed.	Resilient Communities Strengthening Communities Together Strategy
Edible and Sustainable Garden Awards 2023	A partnership between the Waipapa Papanui-Innes-Central Community Board and the Canterbury Horticultural Society provides an opportunity to celebrate all types of food gardens. 14 applications have been received this round.	Certificates have been printed by the Horticultural Society.	Resilient Communities Strengthening Communities Together Strategy
Summer with Your Neighbours 2022-23	Summer with your neighbours is about bringing people closer together and celebrating the unique and diverse mix of each neighbourhood. The guidelines and application form for funding towards neighbourhood gatherings, and gathering suggestions, are all available at this link.	This year's events could be held from 22 October 2022 to 31 March 2023. Reimbursements continue to trickle in.	Resilient Communities Strengthening Communities Together Strategy
Proposed School Award – Rangitahi Achievement	This Board Project was discussed at the Board’s last liaison meeting with Ward School Principals on 3 March 2023.	The feedback received will be drawn on to further develop the project.	Resilient Communities Strengthening Communities Together Strategy

3.2 Community Funding Summary

The balance of the Board’s funding pools at the time of writing is currently as follows subject to subtraction of the grants proposed through the reports to this meeting as shown:

2022/23 Waipapa Papanui-Innes-Central Discretionary Response Fund (DRF)
*Approved Board Projects:* · Summer with your neighbours · Youth Recreation · Community Pride Garden Awards · Edible and Sustainable Garden Awards · Community Liaison · School Civic Award	*Allocated:* $3,500 $9,000 $500 $2,000 $4,000 $3,500
BALANCE (at time of writing):	$14,299
*Proposed DRF Grants (subject to approval at this meeting):* · Friends of Edmonds Factory Garden Party · SARA - St Albans News	*Recommended:* $2,000 $2,000
*Prospective remaining balance (if all recommendations accepted):*	*$10,299*

2022/23 Waipapa Papanui-Innes-Central Youth Development Fund (YDF)
*Approved under delegation since last report:* Grant to Brock Allan Marshall (detailed in Attachment A)	$250
BALANCE (at time of writing):	$1,575
There are no proposed recipients for approval at this meeting

3.3 Upcoming Community Events and Activities

· FRESH Events 2023

Youth & Cultural Development (YCD) have activated their events for 2023, with information on current events available at this link.

· Volunteer Events

Visit this link for the variety of volunteer events held around the city. Activities vary, but may involve general clean ups, planting, weeding and mulching. Some planting events are family-friendly and eligible for Children's University (CU) credits.

· Christchurch Heritage Festival 2023

Christchurch Heritage Festival is on its way again from 6 to 23 October (Labour Day), bringing together a wide range of community events and activities.

The festival is an opportunity to share the stories of the past that link us to this place. He tātai muka, he tātai tangata – weave together the strands, weave together the people.

The theme for 2023 looks to recognise our legacy of learning and education.

The Council is reaching out to community groups, businesses and individuals who may have a great idea for an event at this year’s Heritage Festival. For example it might be a heritage walk, talk, performance or tour.

Further information is available at this link. Applications to take part in this year’s Heritage Festival will be open online from 8 May to 11 June 2023.

· Other upcoming community events and festivals in the city

Visit this link for the variety of community events and festivals held around the city. This also links to the What’s On site, where can found one-off and regular events like:

· Ako Ōtautahi - Learning City Christchurch - 8 May to 14 May 2023 - Throughout the event, the public can explore Te Ao Māori in Ōtautahi, Christchurch and beyond. Ōtautahi Learning Days are an opportunity to learn across generations and silos, to explore ways in which we can create a sustainable learning city and to support learners of all ages to develop pathways for success.

· Christchurch City Council Libraries Events

Christchurch City Libraries run a wide range of classes and programmes both in libraries and through its learning centres for everyone from babies to seniors, with information at this link.

The Libraries’ Events Calendar can be found here, and there are dedicated pages for significant events like Youth Week (which will run from 15 to 21 May 2023), New Zealand Sign Language Week (9 to 15 May 2023), and New Zealand Music Month - Te Marama Puoro o Aotearoa during May.

3.4 Participation in and Contribution to Decision Making

3.4.1 Report back on other Activities contributing to Community Board Plan

· Summer with Your Neighbours

Peterborough Street residents held an ice cream and coffee afternoon tea to meet and chat with new residents.

It went really well with local residents taking the time getting to know each other.

Avebury House had a Teddy Bears picnic morning with the Natural Magic Pirates to help. With 100+ attending, it was a great day out for the under 5's.

The favourites were the Pirates (and the teddy bear biscuits).

Redwood Community Gardens provided an opportunity for the neighbourhood to mix and mingle over coffees and a BBQ.

Young and old in the community got together and talked about what's happening in their area.

Shirley Community Trust was finally able to hold their Summer with Your Neighbours event with report back that: “It was a really lovely gathering – definitely worth having. We love holding this neighbourhood get together – thank you very much for the subsidy.”

· Eid Al Ftr Festival 2023

Eid Al Fitr was held in Hagley Park on Sunday 23 April 2023. The event attracted thousands of participants and has been reported as the largest-ever Eid Festival on the South Island. Eid al-Fitr means the “feast of breaking the fast” and is where the Muslim community observes the end of the Islamic holy month of Ramadan.

The event was organised by Asturlab Cultural Centre in partnership with the Christchurch City Council. The festival had a children’s zone with bouncy castles, face painting, free goodie bags, popcorn, and candy floss along with numerous food and art stalls. Participants were able to take a virtual tour of the Great Mosque of Mecca and ride the Peace Train around Lake Albert.

This is the second year Eid Al Fitr has been held outdoors and has already seen a massive growth in the numbers of those attending to join the festive celebration.

· The Walking Festival

The Walking Festival was held from Saturday 8 April to Sunday 23 April 2023. The Festival featured some fantastic highlights, including new walks such as Discovering the Fairies at Bottle Lake Forest, Adventure Avenue Wander, and Te Ara Ihutai Wheelie Wander, as well as some old favourites like Going on a Bear Hunt.

The Bear Hunt saw an excellent turnout, with more than 150 participants, mostly pre-schoolers. The partnership with the Shirley Community Trust, Libraries, and Kia Kori Waitaha played a vital role in creating a fun filled experience for them, which hopefully created memories about the Walter Park as a great place to play for both children and parents. A number of the Festival photos are on the Facebook page.

Dogs Day Out

The “Dogs’ Day Out” walk within the Festival was held on Saturday 15 April at the Riverlution Eco Hub, with opportunity to walk around the red zone with dog-friendly vendors and activities dotted around the loop

3.4.2 Council Engagement and Consultation

· Proposed Heritage Plan Change (PC13)

A copy of the submission on PC13 made on behalf of the Board can be found as Attachment B.

· Proposed Housing and Business Choice Plan Change (PC14)

A copy of the submission on PC14 made on behalf of the Board can be found as Attachment C.

· Waipapa Papanui-Innes-Central Community Board Plan

A final workshop was held with the Board on 13 April 2023 to consider community feedback on the Board's draft priorities. A report to adopt the Waipapa Papanui-Innes-Central 2023-25 Community Board Plan is included in this agenda.

· Have Your Say consultations in the wider city outside the Board area:

Athol Waimairi intersection improvements (closes 31 May 2023)

Woodham - Gloucester intersection safety improvements (closes 19 May 2023)

3.5 Governance Advice

3.5.1 Customer Service Request (CSR) Report for the Papanui-Innes-Central Wards

Refer to Attachment D for the 1 March – 31 March 2023 statistics, providing an overview of the number of CSRs that have been received, including the types of requests being received and a breakdown of how they are being reported.

3.5.2 Planned roadworks and closures

Planned roadworks and closures are indicated on the map at this link, which includes those related to contractors as well, while Start Work Notices (SWN) as noted in the following section relate to work being carried out by the Council.

3.5.3 Traffic count data

Vehicle traffic count data collected by the Council for some key locations is displayed at these links for signalised intersections and link roads.

4. Advice Provided to the Community Board

4.1 Start Work Notices (SWN)

SWN relating to the Board area are separately circulated to the Board. All Board area and city-wide start work notices can be found at this link. Recent SWN relating to the Board area are:

· Dearsley Street – wastewater renewals

· Botanical Gardens – pathway renewal

· Tuckers Road - water supply mains renewal

· Rolleston Avenue - improvements

4.2 Graffiti Snapshot

The Graffiti Snapshot for March 2023 can be found as Attachment E to this report.

4.3 Memoranda

Memoranda related to matters of relevance to the Board have been separately circulated for the Board’s information and are listed below.

· CCC: Council-produced winter events (circulated 1 May 2023)

· CCC: Shirley Community Reserve (circulated 19 April 2023)

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Youth Development Fund Grant under Delegation for Brock Allan Marshall	23/620443	99
b ⇩	Waipapa Papanui-Innes-Central Community Board Submission on PC13	23/579481	101
c ⇩	Waipapa Papanui-Innes-Central Community Board Submission on PC14	23/579482	103
d ⇩	Customer Service Request Report - March 2023	23/579483	106
e ⇩	Graffiti Snapshot - March	23/654232	107

Signatories Ngā Kaiwaitohu

Authors

Mark Saunders - Community Board Advisor

Lyssa Aves - Support Officer

Trevor Cattermole - Community Development Advisor

Stacey Holbrough - Community Development Advisor

Approved By

Emma Pavey - Manager Community Governance, Papanui-Innes-Central

Matthew McLintock - Manager Community Governance Team

John Filsell - Head of Community Support and Partnerships

[1] Where there are not marked carparks, average occupancy is calculated by taking the length of the space available for parking and dividing it by the average length of a car.

Name	Subject
Fiona Bennetts	Rutland Street

7. Correspondence
Reference / Te Tohutoro:	23/680819
Report of / Te Pou Matua:	Mark Saunders, Kaitohutohu Hāpori – Community Board Advisor (Mark.Saunders@ccc.govt.nz)
General Manager / Pouwhakarae:	Mary Richardson, General Manager Citizens & Community (Mary.Richardson@ccc.govt.nz)