Agenda of Waitai Coastal-Burwood-Linwood Community Board

Waitai Coastal-Burwood-Linwood Community Board

08 May 2023

Karakia Tīmatanga

Whakataka te hau ki te uru

Whakataka te hau ki te tonga

Kia mākinakina ki uta

Kia mātaratara ki tai

E hī ake ana te atakura

He tio, he huka, he hauhūnga

Tīhei Mauri Ora

Cease the winds from the west
Cease the winds from the south
Let the breeze blow over the land
Let the breeze blow over the ocean
Let the red-tipped dawn come with a sharpened air.
A touch of frost, a promise of a glorious day.

1. Apologies Ngā Whakapāha

At the close of the agenda no apologies had been received.

2. Declarations of Interest Ngā Whakapuaki Aronga

Members are reminded of the need to be vigilant and to stand aside from decision making when a conflict arises between their role as an elected representative and any private or other external interest they might have.

3. Confirmation of Previous Minutes Te Whakaāe o te hui o mua

That the minutes of the Waitai Coastal-Burwood-Linwood Community Board meeting held on Thursday, 13 April 2023 be confirmed (refer page 6).

4. Public Forum Te Huinga Whānui

A period of up to 30 minutes will be available for people to speak for up to five minutes on any issue that is not the subject of a separate hearings process.

4.1

Youth Development Fund Report Back

Holly Gray, Youth Development Fund recipient will provide the Board with an update on her participation in the 2023 Jennian Homes New Zealand Track and Field Championships in March 2023.

4.2

Christchurch Archery Club

Dave Henshaw and Hana Saemon-Beck will speak on behalf of Christchurch Archery Club providing the Board with an update on the clubs development.

4.3

Guardians of Rawhiti Domain

Cathy Baker, will speak on behalf of the Guardians of Rawhiti in relation to upcoming construction of more disability activity equipment in the woodland playground. Cathy will also provide the Board with an update on a recent meeting the Guardians of Rawhiti had with the Ministry of Education regarding establishing an eco/enviro centre in the Domain for Eco Environmental activities with the intention of using all the unique ecosystems we have in the area.

4.4

Avon Park Redevelopment Plan

Tyler Ashcroft, local resident, will address the Board regarding the Avon Park Redevelopment Plan.

4.5

Rutherford Street – Traffic Issues

Petrina Sutherland, local resident will address the Board in relation to traffic related issues along Rutherford Street.

5. Deputations by Appointment Ngā Huinga Whakaritenga

Deputations may be heard on a matter or matters covered by a report on this agenda and approved by the Chairperson.

There were no deputations by appointment at the time the agenda was prepared.

6. Presentation of Petitions Ngā Pākikitanga

There were no petitions received at the time the agenda was prepared.

Waitai Coastal-Burwood-Linwood Community Board

08 May 2023

Unconfirmed

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Description automatically generated with low confidence

Waitai

Coastal-Burwood-Linwood Community Board

Open Minutes

Date: Thursday 13 April 2023

Time: 4.30 pm

Venue: Boardroom, Corner Beresford and Union Streets,
New Brighton

Present

Chairperson

Deputy Chairperson

Members

Paul McMahon

Jackie Simons

Tim Baker

Kelly Barber

Celeste Donovan

Alex Hewison

Yani Johanson

Greg Mitchell

Jo Zervos (via Audio/Visual link)

Christopher Turner-Bullock

Manager Community Governance, Coastal-Burwood-Linwood

941 8233

christopher.turner@ccc.govt.nz

www.ccc.govt.nz

Karakia Tīmatanga: Led by Paul McMahon.

The agenda was dealt with in the following order.

1. Apologies Ngā Whakapāha

Part C

Community Board Resolved CCBCC/2023/00018

That the apology for early departure from Kelly Barber be received.

Jackie Simons/Greg Mitchell Carried

2. Declarations of Interest Ngā Whakapuaki Aronga

Part B

There were no declarations of interest recorded.

3. Confirmation of Previous Minutes Te Whakaāe o te hui o mua

Part C

Community Board Resolved CCBCC/2023/00019

That the minutes of the Waitai Coastal-Burwood-Linwood Community Board meeting held on Monday, 6 March 2023 be confirmed.

Jackie Simons/Greg Mitchell Carried

4. Public Forum Te Huinga Whānui

Part B

4.1

Jen Miller - New Brighton Roading and Infrastructure

Jen Miller did not attend the meeting.

4.2

Papatipu Matahiko

Henry Lawton spoke on behalf of Papatipu Matahiko to introduce the group to the Community Board.

The Chairperson thanked Henry for his introduction.

4.3

Youth Development Fund Report Back

Tiaki Wikatene, Youth Development Fund recipient and his mother Raewyn Wikatene provided the Board with an update on Tiaki’s participation in the 2023 Maadi Cup, as part of the Shirley Boys High School team.

The Chairperson thanked Tiaki and Raewyn for their update.

4.4

Ōpāwaho Heathcote River Network

Malcolm Long on behalf of the Ōpāwaho Heathcote River Network group provided the Board with a presentation on the Lower Ōpāwaho River Guidance Plan and the ways in which the Community Board can assist.

The Chairperson thanked Malcolm for his presentation.

Attachments

a Ōpāwaho Heathcote River Network Presentation

4.5 Arthur Adcock Pine Trees

Ken Bryenton, addressed the Board in relation to the pine trees at Arthur Adcock Reserve and the effects these have on the Bowls Club. Ken indicated that the Bowls Club support the removal of all 13 pine trees and the replanting of native flora.

After questions from members, the Chairperson thanked Ken for his update.

Part B

That the Waitai Coastal-Burwood-Linwood Community Board:

1. Refer the issues raised to staff and report back options to the Board by way of a decision report.

Attachments

a Arthur Adcock Reserve Pine Trees - images

5. Deputations by Appointment Ngā Huinga Whakaritenga

Part B

5.1 Avon Park Redevelopment Plan and Legal stopping of Avonside Drive between Kerrs Road and Wainoni Road, as well as Kerrs Road north of #144

Barry Livermore, local resident addressed the Board in relation to Items 8 and 9 of the Agenda (Avon Park Redevelopment Plan and Legal stopping of Avonside Drive between Kerrs Road and Wainoni Road, as well as Kerrs Road north of #144).

After questions from members, the Chairperson thanked Barry for his presentation.

Items 8 and 9 of these minutes refer to the Board’s decision and recommendations on these matters.

6. Presentation of Petitions Ngā Pākikitanga

Part B

There was no presentation of petitions.

Kelly Barber left the meeting at 5.51pm during consideration of item 8.

The meeting adjourned at 6.08pm and reconvened at 6.14pm during consideration of item 8.

8. Avon Park Redevelopment Plan
	Staff in attendance spoke to the accompanying report. The Board also took into consideration the deputation from Barry Livermore (Item 5 of these minutes refers).
	Officer Recommendations Ngā Tūtohu That the Waitai Coastal-Burwood-Linwood Community Board: 1. Approve and adopt the Landscape Development Plan for Avon Park.
	Community Board Resolved CCBCC/2023/00020 Part C That the Waitai Coastal-Burwood-Linwood Community Board: 1. Approve and adopt the Landscape Development Plan for Avon Park and ask staff to provide the Board with a Briefing to cover the following points: a. List of significant trees to be removed b. Parking options/plan for the wider area c. Sense of what sports are prepared to go where. 2. Ask staff look at options to work with the local community and stakeholders around the detailed design process for the park. Tim Baker/Greg Mitchell Carried Yani Johanson requested that his abstention be recorded

9. Legal stopping of Avonside Drive between Kerrs Road and Wainoni Road, as well as Kerrs Road north of #144

Staff in attendance spoke to the accompanying report.

1. The Board also took into consideration the deputation from Barry Livermore (Item 5 of these minutes refers).

Community Board Decided CCBCC/2023/00021 Original Officer Recommendation accepted without change

Part A

That the Waitai Coastal-Burwood-Linwood Community Board recommends that the Council resolve to:

1. Commence the road stopping process under the Local Government Act 1974 procedure for:

a. Avonside Drive between Kerrs Road and Wainoni Road, and

b. Kerrs Road north of #144

2. In the event that there are no objections received through the road stopping procedure authorise staff to complete the road stopping.

3. In the event there are objections, authorise staff to manage those in accordance with the Local Government Act procedures.

4. Delegate authority to the Property Consultancy Manager to do all things necessary at his sole discretion to manage and conclude any of the actions required from resolutions 1 to 3 above.

5. Reduce the speed limit to 30km/h along Torlesse Street, Braemar Place and Kerrs Road north of Wainoni Road at the same time (or before) the closure.

6. Install traffic counters on Torlesse Street following the closure.

7. Request that officers re-engage with residents around suitable mitigation measures if traffic counts on Torlesse Street are found to be higher than reasonable for a local road, and report back to the Waitai Coastal-Burwood-Linwood Community Board.

Tim Baker/Jackie Simons Carried

Yani Johanson requested that his abstention be recorded

10. Proposed Unsolicited Property Acquisition by the Crown - Part 502 Ferry Road
	Staff in attendance spoke to the accompanying report.

Community Board Decided CCBCC/2023/00022 Original Officer Recommendation accepted without change

Part A

That the Waitai Coastal-Burwood-Linwood Community Board recommends that the Council:

1. Approves the acquisition by the Crown of approximately 950m² of land at 502 Ferry Road (described as Pt RS 32 and held in Record of Title CB204/99 and shown as Section 1 on the plan at paragraph 5.3) for educational purposes, subject to;

a. Public consultation in accordance with Section 138 Local Government Act 2002,

b. The sale to be at market value as determined by an independent registered valuer,

c. The Crown being responsible for securing any and all required resource, building or other statutory consents required to operate from the Land.

2. Resolves to depart from policy and deal unilaterally with the Crown.

3. Authorises the Manager Property Consultancy to negotiate, conclude and administer all the agreements necessary to facilitate the recommendations above on terms and conditions acceptable to him, and in doing so make any decisions necessary to give effect to this.

Jackie Simons/Alex Hewison Carried

Yani Johanson requested that his vote against the resolution be recorded.

11. Pedestrian Safety Improvements - Burwood Road

Community Board Resolved CCBCC/2023/00023 Original Officer Recommendation accepted without change

Part C

That the Waitai Coastal-Burwood-Linwood Community Board approves:

1. The installation of a pedestrian refuge island on Burwood Road approximately 23 metres north of its intersection with Rothesay Road in accordance with Agenda Attachment A.

2. Kerb alignment changes, tactile pavers, a bus stop seat, green coloured pavement surfacing and all other associated pavement markings in accordance with Agenda Attachment A.

Greg Mitchell/Celeste Donovan Carried

12. 2022-23 Waitai Coastal-Burwood-Linwood Youth Development Fund Top-Up

Community Board Resolved CCBCC/2023/00024 Original Officer Recommendation accepted without change

Part C

That the Waitai Coastal-Burwood-Linwood Community Board:

1. Allocate a further $2,500 from its 2022-23 Discretionary Response Fund to top-up the 2022-23 Waitai Coastal-Burwood-Linwood Youth Development Fund.

Paul McMahon/Tim Baker Carried

13. Waitai Coastal-Burwood-Linwood Community Board Area Report - April 2023

Community Board Resolved CCBCC/2023/00025 Original Officer Recommendation accepted without change

Part B

That the Waitai Coastal-Burwood-Linwood Community Board:

1. Receive the Waitai Coastal-Burwood-Linwood Community Board Area Report for April 2023.

Alex Hewison/Jackie Simons Carried

7. Correspondence

Community Board Resolved CCBCC/2023/00026 Original Officer Recommendation accepted without change

Part B

That the Waitai Coastal-Burwood-Linwood Community Board:

1. Receive the correspondence from Superintendent Lane Todd responding to the Board’s request for a Neighbourhood Policing Team in the Woolston area.

Paul McMahon/Greg Mitchell Carried

14. Elected Members’ Information Exchange Te Whakawhiti Whakaaro o Te Kāhui Amorangi

Part B

There was no information exchanged at this meeting.

Karakia Whakamutunga: Led by Paul McMahon.

Meeting concluded at 6.54pm.

CONFIRMED THIS 8TH DAY OF MAY 2023

Paul McMahon

Chairperson

Waitai Coastal-Burwood-Linwood Community Board

08 May 2023

7. Waitai Coastal-Burwood-Linwood 2022-23 Discretionary Response Fund Applications - PIPS Pregnancy Infancy Parenting Support Trust and the Linwood Rugby League Inc
Reference / Te Tohutoro:	23/577199
Report of / Te Pou Matua:	Jacqui Miller, Community Recreation Advisor jacqui.miller@ccc.govt.nz
General Manager / Pouwhakarae:	Mary Richardson, General Manager Citizens & Community (Mary.Richardson@ccc.govt.nz)

1. Purpose of Report Te Pūtake Pūrongo

1.1 The purpose of this report is for the Waitai Coastal-Burwood-Linwood Community Board to consider two applications for funding from its 2022-23 Discretionary Response Fund from the organisations listed below.

Funding Request Number	Organisation	Project Name	Amount Requested	Amount Recommended
00065542	PIPS Pregnancy Infancy Parenting Support Trust	Safety project for volunteer room	$3,890	$3,890
00065673	Linwood Rugby League Football Club Inc	Uniforms for three youth women’s team and first aid kits for all teams	$6,674	$6,674

1.2 There is currently a balance of $41,081 remaining in the fund.

2. Officer Recommendations Ngā Tūtohu

That the Waitai Coastal-Burwood-Linwood Community Board:

1. Approves a grant of $3,890 from its 2022-23 Discretionary Response Fund to PIPS Pregnancy Infancy Parenting Support Trust towards the upgrade of the safety project for volunteer room.

2. Approves a grant of $6,674 from its 2022-2023 Discretionary Response Fund to Linwood Rugby League Football Club Inc towards their uniforms for three youth women’s teams and first aid kits for all teams

3. Key Points Ngā Take Matua

Strategic Alignment Te Rautaki Tīaroaro

3.1 The recommendation is strongly aligned to the Strategic Framework and in particular the strategic priority of 'Enabling active and connected communities to win their future.'

Decision Making Authority Te Mana Whakatau

3.2 The Community Board has the delegated authority to determine the allocation of the Discretionary Response Fund for each community.

3.2.1 Allocations must be consistent with any policies, standards or criteria adopted by the Council.

3.2.2 The Fund does not cover:

· Legal challenges or Environment Court challenges against the Council, Council Controlled organisations or Community Board decisions.

· Projects or initiatives that change the scope of a Council project or that will lead to ongoing operational costs to the Council (though Community Boards can recommend to the Council that it consider a grant for this purpose).

Assessment of Significance and Engagement Te Aromatawai Whakahirahira

3.3 The decisions in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

3.4 The level of significance was determined by the number of people affected and/or with an interest.

3.5 Due to the assessment of low significance, no further community engagement and consultation is required.

Discussion Kōrerorero

3.6 At the time of writing, the balance of the 2022-23 Discretionary Response Fund is as below.

Total Budget 2022/23	Granted To Date	Available for allocation	Balance If Staff Recommendation adopted
$70,275	$29,194	$41,081	$30,517

3.7 Based on the current Discretionary Response Fund criteria, the applications listed above are eligible for funding.

3.8 The attached Decision Matrix provides detailed information for the applications. This includes organisational details, project details, financial information and a staff assessment.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Decision Matrix CBL DRF 2022-23 PIPS	23/579809	18
b ⇩	Decision Matrix CBL DRF 2022-23 Linwood Rugby League Club Inc	23/579810	20

Confirmation of Statutory Compliance Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories Ngā Kaiwaitohu

Author	Jacqui Miller - Community Recreation Advisor
Approved By	Christopher Turner-Bullock - Manager Community Governance, Coastal-Burwood-Linwood

Waitai Coastal-Burwood-Linwood Community Board

08 May 2023

8. Waitai Coastal-Burwood-Linwood 2023-25 Community Board Plan
Reference / Te Tohutoro:	23/576595
Report of / Te Pou Matua:	Christopher Turner-Bullock, Community Governance Manager, (christopher.turner@ccc.govt.nz)
General Manager / Pouwhakarae:	Mary Richardson, General Manager Citizens & Community (Mary.Richardson@ccc.govt.nz)

1. Purpose of the Report Te Pūtake Pūrongo

1.1 The purpose of this report is for the Waitai Coastal-Burwood-Linwood Community Board to adopt its 2023-25 Community Board Plan.

1.2 This report is staff generated.

1.3 The decision in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2. Officer Recommendations Ngā Tūtohu

That the Waitai Coastal-Burwood-Linwood Community Board:

1. Adopt the Waitai Coastal-Burwood-Linwood 2023-25 Community Board Plan.

3. Reason for Report Recommendations Ngā Take mō te Whakatau

3.1 The purpose of the Waitai Coastal-Burwood-Linwood Community Board Plan (refer Attachment A) is to identify the Board’s vision and strategic priorities for the 2023-2025 term.

4. Context / Background / Te Horopaki

4.1 In line with the Council's Community Outcomes and Strategic Priorities, the Board identified its priorities under the four community outcomes:

· A healthy environment

· A liveable city

· A resilient community

· A prosperous economy

4.2 The Community Board Plans also align with the pillars of the Council's Strengthening Communities Together Strategy:

· People

· Place

· Participation

· Preparedness

4.3 A Community Board Plan is a three-year plan that sets out the community board's vision and priorities for the local community.

4.4 Each plan identifies up to nine priorities, which the board will focus on during their term. For each priority, the plan includes:

· Why the project matters

· What actions the Board will take

· How the Board will measure its success

4.5 The nine Waitai Coastal-Burwood-Linwood priority headings are:

· Earthquake Legacy and Transport Projects:
Southshore Estuary Edge, QEII Masterplan, Christchurch Regeneration Acceleration Facility and Pages Road Bridge

· Improve Access to Community Facilities

· Support the Bromley Traffic Project

· New Brighton Mall

· Infrastructure / Roading Levels of Service Improved to see issues with Roads, Footpaths, Stormwater and Flooding addressed in the Board area

· Enhancing Environmental Wellbeing

· New Brighton Safety Initiatives

· Aranui / Wainoni Safety Initiatives

· Woolston Village Safety Initiatives

4.6 The draft Waitai Coastal-Burwood-Linwood 2023-25 Board Plan priorities opened for community feedback via the Council's Have Your Say website from 8 March 2023 and closed on 26 March 2023.

4.7 A total of 22 submissions were received on the Board's draft priorities.

4.8 The Community Board considered these submissions at a briefing and made changes to the draft Board Plan in response to the feedback received.

4.9 The final 2023-25 Community Board Plan is attached for the Community Board to adopt.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Waitai Coastal-Burwood-Linwood 2023-25 Community Board Plan	23/649177	26

In addition to the attached documents, the following background information is available:

Document Name – Location / File Link

Not applicable

Confirmation of Statutory Compliance Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories Ngā Kaiwaitohu

Author

Christopher Turner-Bullock - Manager Community Governance, Coastal-Burwood-Linwood

Approved By

Matthew McLintock - Manager Community Governance Team

John Filsell - Head of Community Support and Partnerships

Waitai Coastal-Burwood-Linwood Community Board

08 May 2023

9. Waitai Coastal-Burwood-Linwood Community Board - Community Service and Youth Service Awards 2023
Reference / Te Tohutoro:	23/583324
Report of / Te Pou Matua:	Cindy Sheppard, Community Board Advisor cindy.sheppard@ccc.govt.nz
General Manager / Pouwhakarae:	Mary Richardson, General Manager Citizens & Community (Mary.Richardson@ccc.govt.nz)

1. Purpose of Report Te Pūtake Pūrongo

1.1 The purpose of this report is to present the Community Service and Youth Service Award 2023 nominations to the Waitai Coastal-Burwood-Linwood Community Board for consideration.

2. Staff Recommendations / Ngā Tūtohu

That the Waitai Coastal-Burwood-Linwood Community Board:

1. Confer Community Service Awards on the nominees listed on the Summary of Nominations 2023 (separately circulated).

2. Delegate authority to the Board Chairperson and Deputy Chairperson to accept any late applications received from other Community Boards.

3. Have the names of successful nominees released after the Board's Community Service Awards 2023 function. Names of unsuccessful nominees will be kept confidential.

3. Context/Background Te Horopaki

Issue or Opportunity / Ngā take, Ngā Whaihua rānei

3.1 The Christchurch City Council created Community Service and Youth Service Awards as a way to thank and honour those who, by their demonstrated commitment and example, inspire others to engage in volunteer service. Recognising and honouring community-focused initiatives sets a standard for service, encourages a sustained commitment to civic participation, and inspires others to make service a central part of their lives.

3.2 There has been promotion of the awards scheme through Council media releases, local newspaper advertisement and the Council's social media networking avenues. In addition local community groups, including residents’ associations, have been sent information seeking nominations for Community Service and Youth Awards for 2023.

3.3 The service undertaken should be of a voluntary nature. A paid employee may be eligible where the work undertaken is beyond the scope of that person's normal job description and the nominee has spent some of their own non-work time in the project. In this circumstance either one of the nominators should be an employer who states that the work is outside of normal work or a supporting letter supplied from an employer stating the same. Please find the Guidelines information attached (refer Attachment A).

3.4 People will be eligible for Community Service Awards in the area that they do the work in, however, if the work is for a metropolitan organisation that covers more than two Board areas then the nomination shall be considered in the community board area that the nominee does the majority of their voluntary work.

3.5 Service recognised may include work in the following areas: youth, older persons, education, cultural, church, recreation, sport and community service sectors.

3.6 Individuals shall be eligible to receive only one Community Service Award for the same voluntary work.

3.7 Nominations can be forwarded to this Board from another Community Board if they deem that the nomination is more suitably considered by this Board. Details of such nominations may be received as late applications for consideration. Bearing this in mind the Board may wish to put in place measures to meet this contingency. These nominations could be considered by the Board Chairperson and Deputy Chairperson.

Strategic Alignment/ Te Rautaki Tīaroaro

3.8 Like most Community Board initiated projects, this project aligns to the Council’s commitment to achieving the outcome of the city enjoying strong communities.

Decision Making Authority / Te Mana Whakatau

3.9 The decision-making authority is the Waitai Coastal-Burwood-Linwood Community Board.

Assessment of Significance and Engagement / Te Aromatawai Whakahirahira

3.10 The decision(s) in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

3.11 The level of significance was determined by the number of people affected and/or with an interest.

3.12 Due to the assessment of low significance, no further community engagement and consultation is required.

Discussion / Kōrerorero

3.13 A matrix detailing the nominations received for consideration is circulated separately as Attachment B.

3.14 Nominations were open from Friday 3 March to Friday 31 March 2023. Four nominations for Youth Service Awards and fourteen nominations for Community Service Awards, including one community group, have been received this year.

3.15 After the Community Board has made its decision, the award recipients will be notified and invited to the function for the presentation of the Community and Youth Service Awards.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Community Service Awards 2023 - Guidelines	23/583142	48
b	Waitai Coastal-Burwood-Linwood Community Service Awards 2023 - Nomination Matrix (Under Separate Cover) - Confidential	23/584496

Confirmation of Statutory Compliance Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories Ngā Kaiwaitohu

Author	Cindy Sheppard - Community Board Advisor
Approved By	Christopher Turner-Bullock - Manager Community Governance, Coastal-Burwood-Linwood

Waitai Coastal-Burwood-Linwood Community Board

08 May 2023

10. Community Board Representation on Outside Organisations and Committees - Streets for People - Aranui Connections - Board Liaison
Reference / Te Tohutoro:	23/469081
Report of / Te Pou Matua:	Cindy Sheppard, Community Board Advisor cindy.sheppard@ccc.govt.nz
General Manager / Pouwhakarae:	Mary Richardson, General Manager Citizens & Community (Mary.Richardson@ccc.govt.nz)

1. Purpose of the Report Te Pūtake Pūrongo

1.1 The purpose of this report is for the Waitai Coastal-Burwood-Linwood Community Board to consider the appointment of a Board liaison to the Streets for People – Aranui Connections Project for the remainder of the Board’s 2022-25 term.

1.2 This report is staff generated following request from staff at a recent Community Board Briefing.

2. Officer Recommendations Ngā Tūtohu

That the Waitai Coastal-Burwood-Linwood Community Board:

1. Appoint a member of the Board as Board liaison to the Streets for People – Aranui Connections Project.

3. Reason for Report Recommendations Ngā Take mō te Whakatau

3.1 At its meeting on 12 December 2022 and 6 March 2023, the Board approved the appointments of Community Board representatives as Board liaisons on local outside organisations and committees.

3.2 Community Boards traditionally appointed members to various outside organisations and committees to be the point of contact for those groups. The role of the Community Board Liaison is to enable free flowing two way information sharing between elected members and community organisations. Members thus appointed should use the Members’ Information Exchange part of the agenda to provide relevant feedback to the Board.

3.3 Generally the Community Board will appoint a Community Board Liaison person to a group that is considered to represent and/or play a key role in projects and issues, is included in supporting the community engagement of the same, to a wider geographic area or a specific sector of the Community. These projects and/or issues will be significant to the ward and relate back to the Council’s Long Term Plan, Annual Plan and Community Board Plan.

Attachments Ngā Tāpirihanga

There are no attachments for this report.

In addition to the attached documents, the following background information is available:

Document Name – Location / File Link

Not applicable

Confirmation of Statutory Compliance Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories Ngā Kaiwaitohu

Author	Cindy Sheppard - Community Board Advisor
Approved By	Christopher Turner-Bullock - Manager Community Governance, Coastal-Burwood-Linwood

Waitai Coastal-Burwood-Linwood Community Board

08 May 2023

11. Waitai Coastal-Burwood-Linwood Community Board Area Report - May 2023
Reference / Te Tohutoro:	22/1765246
Report of / Te Pou Matua:	Christopher Turner-Bullock, Community Governance Manager christopher.turner@ccc.govt.nz
General Manager / Pouwhakarae:	Mary Richardson, General Manager Citizens & Community (Mary.Richardson@ccc.govt.nz)

1. Purpose of Report Te Pūtake Pūrongo

This report provides the Board with an overview on initiatives and issues current within the Community Board area.

2. Officer Recommendations Ngā Tūtohu

That the Waitai Coastal-Burwood-Linwood Community Board:

1. Receive the Waitai Coastal-Burwood-Linwood Community Board Area Report for May 2023.

3. Community Support, Governance and Partnership Activity

3.1 Community Funding Summary

3.1.1 For the Board’s information, a summary is provided (refer Attachment A) on the status of the Board’s 2022-23 funding as at April 2023.

3.1.2 Koru Fund

Board members with the delegation for the Waitai Coastal-Burwood-Linwood Community Board Koru Fund (Alex Hewison, Tim Baker and Jackie Simons) made two decisions under delegation:

· A grant of $500 from the 2022-23 Waitai Coastal-Burwood- Linwood Koru Fund to Christchurch Methodist Central Mission towards the costs of delivering the Upcycling and clothing swap event they are running as part of Youth Week 2023.

· A grant of $500 from the 2022-23 Waitai Coastal-Burwood- Linwood Koru Fund to the Bridge South Brighton Trust towards the costs of delivering the Create a Space event they are running as part of Youth Week 2023.

3.1.3

La Vida Youth Trust received $5,000 from the Waitai Coastal-Burwood Community Board's Discretionary Response Fund in June 2022 to launch their new youth drop-in space. Conveniently just down the road at the Avonhead Girls and Shirley Boys High School QEII Campus on Atlas Street, over the last school term they’ve had a regular core of around 30 rangatahi attending each week on Friday afternoons. After taking a break over the school holidays the drop-in centre will be open again for Term 2.

3.1.4

Kainga Residents Association held their Community Day on 26 March at Kainga Park. The event was organised for the residents of Kainga, Stewarts Gully and Riverlea. Featuring a sausage sizzle, lawn games, a candy floss machine and bouncy castle around 50 people went down to the park to enjoy the festivities. A few of the residents also brought surplus produce from their gardens, instigating and kai swap and share. The group received $500 from Waitai Coastal-Burwood-Linwood Community Board's Koru fund towards delivering this inarguable event. The organising group have received lots of positive feedback about the day with residents asking to make it an annual event.

3.1.5 Easter Whānau Fun Day

He Waka Tapu received $500 of funding from the Waitai Coastal-Burwood-Linwood Community Board’s Koru Fund for this event held on Saturday 1 April at He Waka Tapu – an Easter theme Whānau Fun Day.

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The following report was received:

Our first Saturday, Whānau “Easter” themed Fun Day event for 2023 was a huge success with an overwhelming attendance of over 250 people from the Eastside community. Given the weather was a disappointment it did not stop whānau from attending.

The event started at 9am running through to 2pm, providing the community with free stations of; sausage sizzles, water, colouring in, harakeke, bouncy castle, table tennis, Face painting, a Challenge Stall for community to win either a shirt, book or an Easter Egg and of course The Mobile Animal Farm which was support by Christchurch City Council.

The colouring in station had over 150 completed drawings, the Harakeke station was a great opportunity for our community to reconnect in Te Ao Māori, to then learn the step-by-step process in making a putiputi (flower) to a paki. The mobile farm provided various animals such as chickens, guinea pigs, rabbits, geese, lamb, sheep and a pony. It was a great experience for whānau, providing an alternative option for tamariki who may want to engage in a calmer environment.

There was positive feedback and recommendations for our future events, here are a few highlights:

“Mauri Ora He Waka Tapa for putting on an awesome event for Whānau/community. My Whānau loved learning new skills by weaving putiputi, getting their own Ta Moko, enjoying the bouncy castle, feasting on a few sausages and also going away with a prize that my daughter had won. Considering the wet weather, the team did a phenomenal job and keeping the environment safe, fun, interactive and well organised. Ngā mihi nui”.

“He Waka Tapu Whānau day was amazing! Thanks to the awesome staff who dedicate their time & Aroha to their community, my 5 tamariki loved every bit! They wanted a tāmoko like Dad, do the colouring in to get some Easter eggs, our baby girl loved the animals! Despite the wet weather, the organizing of the event was awesome. We look forward as a whanau to go to the next one ’’.

“Was such a fun day, a bit crazy because of how packed and busy it was.. but I get that since it was raining! I loved how the sausage sizzle was free and how there was a lot for my children to do and even for myself. The animals were great! My daughter spent most of her time there, holding the chicken! Was her highlight of the day.’

Our main purpose for the Easter Whānau Fun Day was to provide for our community, enabling whānau to have fun, attend at no cost, creating an environment of barrier free. We also provided this as the alternative ‘give back’ option for kaimahi partaking in our 4 Day working week incentive, meaning 100% of pay, for 80% of the time in exchange for 100% productivity.

Going forward we plan to ask whānau to complete surveys. This will enable He Waka Tapu to receive feedback ensuring these events are relevant for our community.

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3.2 Participation in and Contribution to Decision Making

3.2.1 Report back on other Activities contributing to Community Board Plan [for items not included in the above table but are included in Community Board Plan]

· Parklands Youth Drop-in Centre Update

The Parklands Youth Drop in Centre began in March two days a week based at the Parkview Lounge. The Youth drop-in Centre has been going really well, with a regular number of 10-15 youth attending. The programme ran through the April school holidays to provide some consistency for the youth. The Parkview Lounge is being refurbished from the 11-31 May so the programme will move on those days either to outdoor venues i.e. local parks or other local venues. They will also be joining the Youth Week in the East range of events between 15-21 May to offer a Disc Golf have a go day at the Queenspark Reserve.

·

The Bridge Hub have organised for Te Reo Māori beginners courses to be run from their facility starting Monday 8 May for 6 weeks. They are offering two separate evenings, 5-6pm Monday and Wednesday their Kaiaki (tutor) Fern will be delivering for those with absolutely no experience and the other course for those with some experience.

· Le Maota invited the Census Stats NZ team to come down to their TALANOA + ACTION evening on Thursday 13 April 2023. Let's Get Counted was an opportunity for people to head along to Le Maota, meet the team and get help to complete the Census. With Pacific food and music on offer and prizes to be won, the hub was a hive of activity.

La Maota runs TALANOA + ACTION workshops every 2^nd week on Thursday nights to help Pacific and Māori communities' access services, information and get support. For each session a different agencies, organization or service are invited to come and share information about what they can offer. Since Le Maota opened its doors in February they have hosted Pacific Energy Talanoa, Vanuatu Community Presidents and the Census Stats NZ team.

· Climate Action Campus have just developed a new 'bug area' at their site at the former Avonside Girls High School in the Red Zone. Provided by Christchurch City Council’s Environmental Education Team, the bug area will be used for teaching about the importance of insects in growing kai, including worm farming.

The Climate Campus is a satellite of Ao Tawhiti School supported by the Ministry of Education. It aims to show young people ways in which they can directly take action to help mitigate climate change. The Campus offers lesson on bee-keeping, rearing chickens, growing kai and much more.

On 18 April, the former gym Annex was demolished, making room for more garden beds and teaching space which will enable the Campus to further expand their enterprise.

· Events Coming up

Te Whare Taonga O Ngā Iwi Katoa have partnered up with Para Kore to deliver Upcycling & Ngā Rawa Māori Wānanga workshop as part of Ōtautahi Learning Days Festival on Wednesday 10 May from 2-3pm at Linwood Resource Centre. Participants can make their own mini herb planters using up cycled materials and herbs grown in the community garden.

· Events Report Back

Fiji Holi

Holi has always aimed to promote unity in Christchurch and is built on the traditional themes of forgiveness and togetherness. Fiji Holi 2023 held on 12 March 2023 held at the Parklands Community Centre and was organised for the first time by Sanatan Mahila Mandal Christchurch, a trust formed by women and run by women. These are the women who want to celebrate their community events but due to cultural differences they are or other women are not confident enough to do so. This event was an effort to bring all these families together and focus on building understanding of different cultures in Christchurch through showcasing traditional performances, food, games and stories.

Feedback received:

Keeping in mind the important learnings from this experience we have already started working on our future events. We thank Christchurch City Council for all the support. Playing colour and dance performances from different cultures was the main highlight of the event.

· The Walking Festival (8-23 April 2023)

Bringing together more than 55 walking events for people of all ages and abilities to explore, learn and connect across Ōtautahi, Selwyn and Waimakiriri.

11 of the 57 walks were located in the Waitai Coastal-Burwood-Linwood ward area, walk events are hosted by a range of partners, community organisations located in our ward area including He Waka Tapu, Eastern Community Sport and Recreation, The Pukeko Centre, Dallington Residents Association, as well as Council’s Park Rangers. The Festival began in 2012 in the East of Christchurch and quickly grew to a Canterbury-wide event including walks in the Selwyn and Waimakariri districts.

Some highlights from this years Festival was a new walk hosted by Lily Peas Blossom and her fairy friends at Bottle Lake Forest Discovering the Fairies with close to 300 families enjoying a range of fairy activities and exploring the forest.

A Walk in time: Te Riu o Te Aika Kawa, one of the 57 walks as part of the Walking Festival 2023 was held the morning of Friday 14 April. Led by Christchurch City Council's Rangers Robbie Hewson and Warren Hunt, participants enjoyed taking a step back in time to see what Ōtautahi would have looked like pre European development walking the 3.5km stretch of the Lagoon Track between Brooklands and Spencerville. With lots of stops along the way to explain about the restoration work, participants also learned about the many species of birds feeding and nesting in the salt marsh environment the unique plants which grew there.

3.2.2 Council Engagement and Consultation.

· The Waitai Coastal-Burwood-Linwood Community Board Submissions Committee held a meeting on Monday 3 April 2023. Presented for record purposes (refer Attachment B) is the Board’s Submissions Committee Minutes and Submissions to the Council on the Draft Annual Plan 2023-24.

4. Advice Provided to the Community Board

4.1 Linwood Baptist Community Church

For the Board’s information, attached is correspondence received from the Linwood Baptist Community Church (refer Attachment C).

4.2 Burwood East Residents’ Association Correspondence – Donnell Park Pathways

At its meeting on 18 July 2022, the previous Waitai Coastal-Burwood Community Board received an item of correspondence from the Burwood East Residents’ Association (BERA) requesting that the pathways located at the Kingsbridge Drive end of Donnell Park be repaired or replaced. After working with BERA, staff have prepared the attached memorandum for the Board’s information (refer Attachment D).

4.3 Customer Service Requests/Hybris Report

For the Board’s information, attached is a copy of the March 2023 Hybris Report (refer Attachment E).

4.4 Rawhiti Domain – Sports Lighting

For the Board’s information, attached is a copy of a staff memorandum in relation to upcoming stakeholder engagement on for a proposed track and field lighting upgrade on Rawhiti Domain (refer Attachment F).

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Waitai Coastal-Burwood-Linwood Community Board - Funding Update as at April 2023	23/578724	65
b ⇩	Waitai Coastal-Burwood-Linwood Community Board Submissions Committee - 3 April 2023 Minutes and Submission	23/523553	67
c ⇩	Linwood Baptist Community Church Correspondence	23/523589	77
d ⇩	Waitai Coastal-Burwood-Linwood Community Board - Staff Memorandum - Donnell Park Pathways (BERA response)	23/524259	78
e ⇩	Waitai Coastal-Burwood-Linwood community Board - Hybris Report - March 2023	23/563164	82
f ⇩	Waitai Coastal-Burwood-Linwood Community Board - Rawhiti Domain Sports Lighting - Staff Memorandum	23/625812	83

Signatories Ngā Kaiwaitohu

Authors

Cindy Sheppard - Community Board Advisor

Emily Toase - Community Development Advisor

Jacqui Miller - Community Recreation Advisor

Rory Crawford - Community Development Advisor

Christopher Turner-Bullock - Manager Community Governance, Coastal-Burwood-Linwood

Approved By

Christopher Turner-Bullock - Manager Community Governance, Coastal-Burwood-Linwood

Matthew McLintock - Manager Community Governance Team

John Filsell - Head of Community Support and Partnerships

ITEM NO.	GENERAL SUBJECT OF EACH MATTER TO BE CONSIDERED	SECTION	SUBCLAUSE AND REASON UNDER THE ACT	PLAIN ENGLISH REASON	WHEN REPORTS CAN BE RELEASED
9.	Waitai Coastal-Burwood-Linwood Community Board - Community Service and Youth Service Awards 2023
	Attachment b - Waitai Coastal-Burwood-Linwood Community Service Awards 2023 - Nomination Matrix	s7(2)(a)	Protection of Privacy of Natural Persons	The names of successful nominees will released after the Board's Community Service Awards 2023 function. Names of unsuccessful nominees will be kept confidential.	30 June 2023