Agenda of Te Pātaka o Rākaihautū Banks Peninsula Community Board

Te Pātaka o Rākaihautū Banks Peninsula Community Board

11 April 2023

Unconfirmed

Te Pātaka o Rākaihautū

Banks Peninsula Community Board

Open Minutes

Date: Monday 6 March 2023

Time: 10 am

Venue: Akaroa Boardroom, 78 Rue Lavaud Akaroa

Present

Chairperson

Deputy Chairperson

Members

Reuben Davidson

Nigel Harrison

Tyrone Fields

Asif Hussain

Lyn Leslie

Cathy Lum-Webb

Luana Swindells

Penelope Goldstone

Manager Community Governance, Banks Peninsula

941 5689

penelope.goldstone@ccc.govt.nz

www.ccc.govt.nz

Part A Matters Requiring a Council Decision

Part B Reports for Information

Part C Decisions Under Delegation

Karakia Tīmatanga:

The agenda was dealt with in the following order.

1. Apologies Ngā Whakapāha

Part C

Community Board Resolved BKCB/2023/00010

That an apology for absence received from Howard Needham be accepted.

Tyrone Fields/Luana Swindells Carried

2. Declarations of Interest Ngā Whakapuaki Aronga

Part B

There were no declarations of interest recorded.

3. Confirmation of Previous Minutes Te Whakaāe o te hui o mua

Part C

Community Board Resolved BKCB/2023/00011

That the minutes of Te Pātaka o Rākaihautū Banks Peninsula Community Board meeting held on Monday, 13 February 2023 be confirmed.

Lyn Leslie/Tyrone Fields Carried

4. Public Forum Te Huinga Whānui

Part B

4.1

Akaroa Civic Trust

Victoria Andrews spoke on behalf of the Akaroa Civic Trust regarding the draft Banks Peninsula Destination Management Plan and its focus of regeneration and sustainable tourism for Banks Peninsula.

Ms Andrews advised the Board that the Akaroa Civic Trust will be highlighting in its submission to the Christchurch City Council’s Draft 2023-24 Annual Plan a request for the Britomart Memorial Landscape Plan to be progressed.

Ms Andrews highlighted the work that has been done and is planned to be done on the Akaroa Lighthouse by the Akaroa Lighthouse Preservation Society. Ms Andrews would like to encourage the Council to inform the community who has receive a Civic Award on an annual basis by a focussed information release.

After questions from the Board members, the Chairperson thanked Ms Andrews for her presentation.

4.2

Stanbury Reserve Toilets

Ted Robinson, Wainui resident, spoke to the Board regarding the current state of the Stanbury Reserve Toilets, providing a brief background to the origins of the toilet block and outlining the repairs that he considers are required.

After questions from the Board members, the Chairperson thanked Mr Robinson for his presentation.

Attachments

a Item 4.2 Public Forum: Stanbury Reserve Toilets Notes by Mr Ted Robinson - 6 March 2023

b Item 4.2 Public Forum: Stanbury Public Toilets Proposed Plan by Mr Ted Robinson - 6 March 2023

4.3 Akaroa Wastewater Project - Sawmill Road, Robinsons Bay

Kath Reid, Robinsons Bay resident, spoke to the Board regarding the Akaroa Wastewater Project land in Sawmill Road in Robinsons Bay. Ms Reid suggested that after the resource consent was granted for the Akaroa Wastewater Project, any land that was not being used by the scheme could be used for other purposes for the community such as tracks, growing of food, etc. and recommended that an Expression of Interest process be utilised to identify possible uses.

After questions from the Board members, the Chairperson thanked Ms Reid for her presentation.

Attachments

a Item 4.3 Public Forum - Akaroa Wastewater Project - Sawmill Road, Robinsons Bay by Kath Reid - 6 March 2023

5. Deputations by Appointment Ngā Huinga Whakaritenga

Part B

There were no deputations by appointment.

6. Presentation of Petitions Ngā Pākikitanga

Part B

There was no presentation of petitions.

7. Reserve Committee Meeting Minutes

Community Board Resolved BKCB/2023/00012 (original officer recommendation accepted without change)

Part B

That Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Receives the unconfirmed minutes of the following Reserve Committees

a. Le Bons Bay Reserve Committee – 7 February 2023

b. Okains Bay Reserve Committee – 13 February 2023

c. Little Akaloa Reserve Committee – 15 February 2023

d. Robinsons Bay Reserve Committee – 23 February 2023

2. Approves the following Reserve Committee Appointments:

a. Le Bons Bay Reserve Committee:

i. Jo Rolley

ii. Bruce Nicholl

iii. Jenny Nicholl

iv. Carol Osgood

v. Ciaran Murray

vi. Doris Peleikis

vii. Charlotte Bleasdale

b. Okains Bay Reserve Committee:

i. Wayne Kay (Chairperson)

ii. Nick Thacker

iii. Judy Thacker

iv. Richard Boleyn

v. Lester Fletcher

vi. Richie O’Malley

vii. Nigel Intermann

c. Little Akaloa Reserve Committee:

i. Craig Waghorn (Chairperson)

ii. Jo Allison (Deputy Chairperson)

iii. Amanda Strong (Secretary, Treasurer)

iv. Paul Gilbert

v. Mark Leonard

vi. Rowan Waghorn

vii. Mike Newland

viii. Richard Earl

ix. Jeff May

x. Wayne Hamilton

xi. Wayne Morris

xii. Mike Williams

d. Robinsons Bay Reserve Committee:

i. Suky Thompson (Chairperson, Secretary)

ii. Karen Watson (Deputy Chairperson)

iii. Raywyn Stronarch

iv. Fran Anderson

v. Liz Bain

vi. Brian Bain

vii. Doig Smith

viii. Chris Pottinger

ix. Mike Early

e. Garden of Tāne Reserve Committee:

i. Suky Thompson (Chairperson, Secretary)

ii. Steffan Kraberger (Deputy Chair)

iii. Lynda Wallace

iv. Leigh Hickey

v. Alan Hemsley

vi. Jeremy Buchanan

vii. Don Wright

viii. Bryn Thompson

ix. John Mcllroy

Luana Swindells/Nigel Harrison Carried

8. Te Pātaka o Rākaihautū Banks Peninsula Community Board Area Report - March 2023

Officer Recommendations Ngā Tūtohu

That Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Receive the Te Pātaka o Rākaihautū Banks Peninsula Community Board Area Report for March 2023.

Community Board Decisions under Delegation

Part B

That Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Receives the Te Pātaka o Rākaihautū Banks Peninsula Community Board Area Report for March 2023.

2. Convenes the Board’s Submission Committee to formulate the Board’s submission to the Christchurch City Council’s 2023-24 Draft Annual Plan.

9. Elected Members’ Information Exchange Te Whakawhiti Whakaaro o Te Kāhui Amorangi

Part B

Board members exchanged information on the following matters of current interest:

· The Little River Coronation Library project commencement date and the impact of holding the ANZAC Day services at the Little River War Memorial.

· The issue of cyclists “dumping” their bicycles on the footpath and road outside cafes in London Street, Lyttelton. It was suggested that a customer service request be lodged.

· There has been another rubbish clean up around Lyttelton by Project Lyttelton and businesses.

· The issues of connectivity in the Eastern Bays of Banks Peninsula.

· Discussion was held on how communities replenish consumables for Automated External Defibrillators (AED).

· The Council’s Three Waters Unit and Enable have been working on the repair of a water pipe and fibre line into Rapaki.

· Concern was noted about the availability of public amenities during SailGP around Lyttelton Whakaraupō Harbour.

· Discussion was held on whether Council maintenance should be more “visitor” focussed with such things as cleaning up the driftwood debris on the Akaroa waterfront.

· It was noted that Grande Swim was cancelled owing to water quality.

· Taonga uncovered from Takapūneke development were displayed at Ōnuku Rūnanga recently.

· The Council’s Draft Annual Plan is released for consultation between 10 March to 10 April 2023.

· The Board acknowledged the staff’s efforts in lessening the impact of cruise ships on the local community.

· The Lyttelton Reserves Committee triennium meeting will be held on 15 March 2023.

Karakia Whakamutunga

Meeting concluded at 11.13am.

CONFIRMED THIS 11^th DAY OF APRIL 2023

Reuben Davidson

Chairperson

Te Pātaka o Rākaihautū Banks Peninsula Community Board

11 April 2023

7. Reserve Committee Meeting Minutes
Reference / Te Tohutoro:	23/381843
Report of / Te Pou Matua:	Liz Beaven, Community Board Adviser
General Manager / Pouwhakarae:	Mary Richardson, General Manager Citizens & Community (Mary.Richardson@ccc.govt.nz)

1. Purpose of Report Te Pūtake Pūrongo

1.1 Unconfirmed meeting minutes have been received from the following Reserve Committees:

Name	Subject
Diamond Harbour Reserve Committee	13 March 2023
Lyttelton Reserves Committee – Triennium Minutes	15 March 2023
Pigeon Bay Reserve Committee	27 February 2023

2. Officer Recommendations Ngā Tūtohu

That Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Receive the unconfirmed triennium minutes of the following Reserve Committees:

a. Lyttelton Reserves Committee – 15 March 2023.

2. Approve the following Lyttelton Reserves Committee Appointments:

a. Lyttelton Reserves Committee:

i. Kirsty Brennan

ii. Joshua Merriam

iii. Hamish Fairbairn

iv. Helen Shaw

v. Darryl Warnock.

3. Receive the unconfirmed minutes of the following Reserve Committee:

a. Pigeon Bay Reserve Committee – 27 February 2023.

b. Diamond Harbour Reserve Committee –13 March 2023.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Lyttelton Reserves Committee - Unconfirmed 15 March 2023 Triennium Minutes	23/416771	12
b ⇩	Pigeon Bay Reserve Committee - Unconfirmed 27 February 2023 minutes	23/416752	14
c ⇩	Diamond Harbour Reserve Committee - Unconfirmed 13 March 2023 minutes	23/436451	16

Te Pātaka o Rākaihautū Banks Peninsula Community Board

11 April 2023

8. Protection and restoration of the freshwater spring in Reserve 1259 to enhance freshwater values in the Wairewa catchment.
Reference / Te Tohutoro:	22/780691
Report of / Te Pou Matua:	Alison Evans (Team Leader of Biodiversity: PH and BP) alison.evans@ccc.govt.nz Antony Shadbolt (Team Leader Biodiversity: Regional Parks)
General Manager / Pouwhakarae:	Mary Richardson, General Manager Citizens & Community (Mary.Richardson@ccc.govt.nz)

1. Purpose of the Report Te Pūtake Pūrongo

1.1 The purpose of this report is to seek approval of a landscape development plan to protect and restore a freshwater spring within Reserve 1259.

1.2 The project is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy. Funding for this project can be covered by existing budgets and the project will provide important volunteer opportunities and will improve the environmental values.

1.3 Restoration of the spring is important as it is one of the key sources of water for the Okana River in the Wairewa catchment. This catchment has been identified by Environment Canterbury as a priority for restoration as it directly impacts on the health of Te Roto o Wairewa which is of high cultural value to Ngāi Tahu for mahinga kai and supports wetland birds of international significance. Until recently the reserve has been grazed (to reduce the grass and fire risk) with cattle that are negatively impacting the spring and opportunities for natural restoration. Springs and associated wetland habitats such as this are considered to be rare and under threat on Te Pātaka o Rākaihautū Banks Peninsula.

2. Officer Recommendations Ngā Tūtohu

That Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Approve the landscape development plan for Reserve 1259 as shown in Attachment A of this report.

3. Reason for Report Recommendations Ngā Take mō te Whakatau

3.1 Reserve 1259 at Hilltop (5163 Christchurch Akaroa Highway) is Crown derived land and administered under the Reserves Act 1977. The land is currently held by the Council as a depot for metal stores however, it has not been used for this purpose owing to its steep terrain and poor vehicle access to State Highway 75. It is proposed, as future resources allow, to change the classification of Reserve 1259 to better reflect its future primary purpose and management.

3.2 The protection of freshwater streams and rivers is considered to be a high priority in the Wairewa catchment due to the impacts on the degraded lake (Te Roto o Wairewa) and the importance of mahinga kai to Ngāi Tahu.

3.3 The reserve provides an opportunity for volunteers to engage with a restoration project.

3.4 Spring fed wetlands are considered a rare ecosystem type within the Banks Peninsula district and require urgent protection.

4. Alternative Options Considered Ētahi atu Kōwhiringa

4.1 An alternative option is to decline the landscape development plan – Not recommended.

4.2 Declining the landscape development plan would likely result in considerable community dissatisfaction, and the loss of partnership opportunities with the local community, rūnanga and Lincoln University volunteers.

4.3 Declining the landscape development plan would not allow for the protection of fresh water, protection of existing native trees, enhancement of the reserve in terms of native tree biodiversity and improvement of the connectivity of biodiversity in the wider landscape (e.g. linking with Department on Conservation Montgomery Park Scenic Reserve) at Hilltop.

5. Detail Te Whakamahuki

5.1 The Wairewa community and the Banks Peninsula Water Zone Committee have invested a great deal of time into protecting nearby waterways and this plan would further the environmental efforts already underway to protect the lake. Local volunteer efforts include those involved with the Living Streams nursery. The concept plan was presented to the Little River Wairewa Community Trust and was well received by all in attendance. The immediate neighbours to the reserve have also been contacted and were not in any way opposed to the restoration of the reserve.

5.2 The decision affects the following wards/community Board areas:

5.2.1 Te Pātaka o Rākaihautū Banks Peninsula Community Board.

5.3 The landscape development plan recommends planting species such as ribbonwood, juncus, flax, cabbage trees, kowhai and kahikatea. While these species are recommended, the exact species utilised will depend upon plant availability at the time of planting.

5.4 The planting will support the freshwater values of the wetland within this reserve as well as having wider benefits for the Wairewa catchment. Planting is scheduled to be undertaken in the 2023/2024 planting seasons.

5.5 Council funds are available through the Parks Community Partnerships program for a three year period. No further resources are required for the planting project. Once the planting is completed, the maintenance of the plants will be completed by a combination of local contractors, Council staff and volunteers from Lincoln University.

6. Policy Framework Implications Ngā Hīraunga ā- Kaupapa here Strategic Alignment Te Rautaki Tīaroaro

6.1 This report supports the Council's Long Term Plan (2021 - 2031):

6.1.1 Activity: Parks and Foreshore

· Level of Service: 6.3.5 Overall customer satisfaction with the recreational opportunities and ecological experiences provided by the City's Regional Parks. - Regional Parks resident satisfaction >=80%.

Policy Consistency Te Whai Kaupapa here

6.2 The decision is consistent with Council Plans and Policies including the Biodiversity Strategy 2008-2035 aimed at enhancing biodiversity on Council managed land and reducing the incidence of pest species. The proposal also supports the Strengthening Communities Together Strategy and the Public Open Space Strategy 2010-2040 as well as helping to mitigate the effects of climate change. The plan is also complementary to the Waterways and Wetlands Natural Asset Management Strategy 1999 which aims to protect wetlands and waterways.

Impact on Mana Whenua Ngā Whai Take Mana Whenua

6.3 The decision does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, however because the intent is to improve and protect the spring, this decision does impact Mana Whenua, their culture and traditions. Guidance and comment from Wairewa Rūnanga has been sought.

6.4 The landscape development plan is complimentary to the views of mana whenua and restoring the mauri of the Ōpuahau and Okana Rivers as well as Te Roto o Wairewa.

6.5 Consultation with the Wairewa Rūnanga has been undertaken and a site visit occurred on 3 March, 2023. The following response was received following the site visit:

6.6 Manawhenua Feedback on Harmans Park/Reserve 1259 Restoration of Biodiversity

6.6.1 “Wairewa Rūnanga support the CCC proposal to restore biodiversity at reserve 1259. However going forward, rather than looking at CCC reserve lands in isolation, we would also like to work in partnership with CCC to develop a long term wider catchment restoration plan with a particular focus on native awa corridor establishment and restoration. For this wider piece of work to be done we will be seeking community board support and funding”.

Climate Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi

6.7 Increased planting aligns with key Council strategies such as the Climate Resilience Strategy which has been established in response to the urgent need to mitigate the effects of climate change on the natural environment, taonga species, health and wellbeing.

Impact on Public Access Ngā Whai Whakaaro mā te Hunga Hauā

6.8 There are currently no public access points into the reserve but plantings will not prevent future accessibility.

7. Resource Implications Ngā Hīraunga Rauemi Capex/Opex / Ngā Utu Whakahaere

7.1 Cost to Implement: year 1 = $17,000; year 2 = $25,000; year 3 = $12,735

7.2 Maintenance/Ongoing costs – minor repairs to boundary fence and rank grass control (for fire mitigation) are anticipated. These will be covered by the Regional Parks Port Hills/Banks Peninsula operational budget.

7.3 Funding Source – Parks Capital project 65070 Community Partnerships ($17,000) and MPI Matariki funding grant ($37,735).

7.4 No additional funding is required through the Long Term Plan.

Other / He mea anō

7.5 In kind support is available to support this project from the local community and from a Canterbury based volunteer group.

7.6 This reserve has been highlighted as having potential to be linked with other nearby reserves which provide recreational opportunities, e.g. the Waipuna Saddle Walkway and the Okuti Track.

8. Legal Implications Ngā Hīraunga ā-Ture Statutory power to undertake proposals in the report / Te Manatū Whakahaere Kaupapa

8.1 As per the Christchurch City Council’s Delegation Register dated 10 October, 2022, the Community Board has the delegation:

Landscape development plans for parks and reserves – Approve and adopt any new landscape development plans for parks and reserves provided the design is within the policy and budget set by the Council (Part D, Sub part 1 – Community Boards).

Other Legal Implications / Ētahi atu Hīraunga-ā-Ture

8.2 There is no legal context, issue or implication relevant to this decision.

9. Risk Management Implications Ngā Hīraunga Tūraru

9.1 There is little to no risk in approving the landscape development plan.

Attachments / Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Harmans Park Planting Concept - 5 June 2022	22/889912	21

In addition to the attached documents, the following background information is available:

Document Name	Location / File Link
Not applicable

Confirmation of Statutory Compliance / Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories / Ngā Kaiwaitohu

Author

Alison Evans - Team Leader Regional Parks

Approved By

Kay Holder - Manager Regional Parks

Kelly Hansen - Manager Parks Planning & Asset Management

Andrew Rutledge - Head of Parks

Mary Richardson - General Manager Citizens & Community

Te Pātaka o Rākaihautū Banks Peninsula Community Board

11 April 2023

9. Banks Peninsula Discretionary Response Applications - Diamond Harbour Health Centre Upgrade - Consent costs; Little River Craft Station - Information Station
Reference / Te Tohutoro:	22/1560184
Report of / Te Pou Matua:	Philipa Hay, Community Development Advisor, Philipa.Hay@ccc.govt.nz; Jane Harrison, Community Development Advisor, Jane.Harrison@ccc.govt.nz
General Manager / Pouwhakarae:	Mary Richardson, General Manager Citizens & Community (Mary.Richardson@ccc.govt.nz)

1. Purpose of Report Te Pūtake Pūrongo

1.1 The purpose of this report is for the Te Pātaka o Rākaihautū Banks Peninsula Community Board to consider an application for funding from its 2022-23 Discretionary Response Fund from the organisations listed below.

Funding Request Number	Organisation	Project Name	Amount Requested	Amount Recommended
00065125	Diamond Harbour & Districts Health Support Group	Health Centre Upgrade – Consent Costs	$16,500	$3,492
00065026	Little River Craft Station Incorporated	Information Station – Part 2	$5,000	$2,000

1.2 There is currently a balance of $48,106 remaining in the fund.

2. Officer Recommendations Ngā Tūtohu

That the Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Approve a grant of $3,492 from its 2022-23 Discretionary Response Fund to the Diamond Harbour & Districts Health Support Group towards building consent fees.

2. Approve a grant of $2,000 from its 2022-23 Discretionary Response Fund to the Little River Craft Station Incorporated for the Information Station Part 2 towards wages.

3. Key Points Ngā Take Matua

Strategic Alignment Te Rautaki Tīaroaro

3.1 Diamond Harbour & Districts Health Support Group

The recommendation is strongly aligned to the Strategic Framework and in particular the strategic priority of "Enabling active and connected communities to own their future". It will contribute towards a "strong sense of community and active participation".

3.2 Little River Craft Station Incorporated

The recommendation is strongly aligned to the Strategic Framework and in particular the strategic priority of "Enabling active and connected communities to own their future". It will contribute towards "a strong sense of community, celebration of our identity and a sustainable rural centre".

Decision Making Authority Te Mana Whakatau

3.3 The Community Board has the delegated authority to determine the allocation of the Discretionary Response Fund for each community

3.3.1 Allocations must be consistent with any policies, standards or criteria adopted by the Council

3.3.2 The Fund does not cover:

· Legal challenges or Environment Court challenges against the Council, Council Controlled organisations or Community Board decisions

· Projects or initiatives that change the scope of a Council project or that will lead to ongoing operational costs to the Council (though Community Boards can recommend to the Council that it consider a grant for this purpose).

Assessment of Significance and Engagement Te Aromatawai Whakahirahira

3.4 The decisions in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

3.5 The level of significance was determined by the number of people affected and/or with an interest.

3.6 Due to the assessment of low significance, no further community engagement and consultation is required.

Discussion Kōrerorero

3.7 At the time of writing, the balance of the 2022-23 Discretionary Response Fund is as below.

Total Budget 2022/23	Granted To Date	Available for allocation	Balance If Staff Recommendation adopted
$56,406	$8,300	$48,106	$42,614

3.8 Based on the current Discretionary Response Fund criteria, the applications listed above are eligible for funding.

3.9 The attached Decision Matrix provides detailed information for the applications. This includes organisational details, project details, financial information and a staff assessment.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Diamond Harbour and Districts Health Support Group - Centre Upgrade Consent Costs Decision Matrix - 11 April 2023	23/408446	26
b ⇩	Little River Craft Station - Information Station Decision Matrix - 11 April 2023	23/408431	27

Confirmation of Statutory Compliance / Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories / Ngā Kaiwaitohu

Authors

Philipa Hay - Community Development Advisor

Jane Harrison - Community Development Advisor

Approved By

Penelope Goldstone - Manager Community Governance, Banks Peninsula

Te Pātaka o Rākaihautū Banks Peninsula Community Board

11 April 2023

10. Te Pātaka o Rākaihautū Banks Peninsula Community Board Area Report - April 2023
Reference / Te Tohutoro:	23/208082
Report of / Te Pou Matua:	Penelope Goldstone, Community Governance Manager
General Manager / Pouwhakarae:	Mary Richardson, General Manager Citizens & Community (Mary.Richardson@ccc.govt.nz)

1. Purpose of Report Te Pūtake Pūrongo

This report provides the Board with an overview on initiatives and issues current within the Community Board area.

2. Officer Recommendations Ngā Tūtohu

That Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Receive the Te Pātaka o Rākaihautū Banks Peninsula Community Board Area Report for April 2023.

3. Community Support, Governance and Partnership Activity

3.1 Community Governance Projects

Activity	Detail	Timeline	Strategic Alignment
Diamond Harbour Village Plan	Staff met with the Diamond Harbour Community Association who are keen to progress implementation of the Concept Plan developed with considerable community consultation in 2017. Initial meetings with staff are being convened and the DHCA may want to attend a Public Forum session soon to update new Board members about this work.	Initial meeting to reignite this project held on 28 Feb 2023.	2020-22 Board Plan Priority - Advocate for better social and economic conditions in our communities.
Allandale Hall	Staff are working with the Allandale Reserve Committee to determine the best way forward for managing booking, progressing repairs etc. Smaller bookings will still be accepted but larger functions will be declined until the Hall is in a better state of repair.	Ongoing	2020-22 Board Plan Priority - Our communities are strong, connected and foster a sense of belonging.
Lyttelton Earthquake Memorial Orchard	In 2020 Life in Vacant Spaces (LiVS) helped develop an area of land in Lyttelton that was red zoned into an Earthquake Memorial Orchard. This land has now passed into the ownership of Christchurch City Council. LiVS works to broker projects then pass them on. They are therefore looking for a group to sign a lease with Christchurch City Council for the ongoing kaitiaki of the land.	Ongoing
Cass Bay Community Facility	Cass Bay Community Association are working with Council and TS Steadfast Sea Cadet Corp to find an appropriate site for the development of a community facility.	Progressing.
Te Ana Marina Walkway	A group of locals approached Christchurch City Council about cleaning up this walkway and beautifying with planter boxes. Staff organised a tidy up of the area in March 2023.	Tidy-up completed March 2023.
Hunters Road Outline Development Plan	In response to community feedback on the consultation to identify future uses, development, disposal, retention and management strategies for the Hunters Road site a Spatial and an Outline Development Plan will be developed for the site which will be incorporated into the District Plan. These plans will incorporate: · community views and preferences about the future use of the site · any site constraints (e.g. geotechnical) · any features/natural vales that may require protection (e.g. landscape, biodiversity) · technical advice (e.g. infrastructure networks including transport, stormwater facilities). Local staff will help support the community engagement.	A Spatial Plan Now to December 2025.
The Walking Festival	The Walking Festival is back from Saturday 8 April to Sunday 23 April 2023 with 55-plus amazing walks. The Walking Festival booklet can be found at this link or at Libraries or Recreation and Sport Centres. The Walking Festival is coordinated by the Council, in partnership with over 30 walking host groups, with further information available at this website. (Please note this event is not part of the Banks Peninsula Walking Festival)	Completed 23 April 2023

3.2 Community Funding Summary

3.2.1 Community Board Discretionary Response Fund (DRF) 2022/23 – as at 30 January 2022:

Te Pātaka o Rākaihautū Banks Peninsula Community Board Discretionary Response Fund has unallocated balance for 2022/23 of $48,106. The Board's Youth Development Fund is allocated directly from Discretionary Response Fund. Information and Application forms are available online here.

3.2.2 The 2022/23 Discretionary Response Funding Spreadsheet is attached for record purposes. (Attachment A).

3.2.3 2023/24 Strengthening Communities Fund – This fund is open for applications until mid-night on Monday, 14 April. This fund supports community-focused organisations whose projects contribute to the strengthening of community wellbeing in Christchurch city and Banks Peninsula.

· Applications are to be completed on line at: https://ccc.govt.nz/culture-and-community/community-funding/scfund

3.2.4 A summary of End of Project accountability reports from recipients of the Board's 2021-22 Strengthening Communities Fund are attached (refer Attachment B).

3.3 Participation in and Contribution to Decision Making

3.3.1 Report back on other Activities contributing to Community Board Plan [for items not included in the above table but are included in Community Board Plan]

· Draft Community Board Plan - At the time of writing this report, the Community Board's Draft Board Plan priorities are out for community consultation. Feedback closes on 26 March 2023 and a further workshop with the Board will be held on 11 April 2023 to consider the feedback and finalise the plan. It is planned for the Board to formally approve the plan at its 8 May 2023 meeting.

· 2023 Community Profiles – are now available on the Council’s website. Te Pātaka o Rākaihautū Banks Peninsula Community Board profile is available at: https://www.ccc.govt.nz/assets/Documents/Culture-Community/Stats-and-facts-on-Christchurch/2023-Community-profiles/2023-Community-Profiles-Banks-Peninsula.pdf

3.3.2 Council Engagement and Consultation.

· The Board did not provide any feedback/submission on:

· Ōtautahi Christchurch Draft Urban Forest Plan.

· The Draft Waste Management and Minimisation Bylaw 2023.

· Have your Say – at the time of writing the report the following consultations were open within the Community Board Area and city-wide consultation:

Topic	Closing Date	Link
Our proposed Housing and Business Choice Plan Change (PC14)	3 May 2023	https://www.ccc.govt.nz/the-council/haveyoursay/show/531
Our proposed Heritage Plan Change (PC13)	3 May 2023	https://www.ccc.govt.nz/the-council/haveyoursay/show/532
Little River Wairewa dog exercise area trail	8 May 2023	https://ccc.govt.nz/the-council/haveyoursay/show/554

· Start Work Notices – Various Start Work Notices have been sent to the Board throughout the month. All Board area and city-wide start work notices can be found at: https://ccc.govt.nz/transport/works.

3.4 Governance Advice

3.4.1 Public Forum – The Board received the following public forum presentations at its 6 March 2023 meeting:

· Akaroa Civic Trust.

· Stanbury Reserve Toilets.

· Akaroa Wastewater Project – Sawmill Road, Robinsons Bay.

3.4.2 Hui a Hapori Community Open Forum – The Board held its first Hui a Hapori Community Open Forum on 20 February 2023 at Little River and the second Hui a Hapori Community Open Forum was held at Lyttelton on 20 March 2023. (Attachments C and D). The Board received the following Hui a Hapori Community Open Forum presentations on 20 February and 20 March 2023:

· Akaroa Treated Wastewater Irrigation Scheme – Pavitt Cottage.

· Pest Free Banks Peninsula.

· Cass Bay Residents’ Association – Steadfast Reserve and Community Space.

· Project Lyttelton.

3.4.3 Board Requests – The Board made the following requests at its 20 February and 20 March 2023 Hui a Hapori Community Open Forum, 20 February 2023 Briefing and 6 March 2023 meeting.

· Confirmation of the area required for the Akaroa Treated Wastewater Irrigation Scheme at 11 Sawmill Road, Robinsons Bay Valley;

· The Council’s position and process for gifting land to the community that is adjacent to the Pavitt Cottage at 11 Sawmill Road, Robinsons Bay Valley, that contains associated archaeological sites relevant to Pavitt Cottage;

· Other options for the community to manage the superfluous land that is not required for the Akaroa Treated Wastewater Irrigation Scheme.

· Convenes the Board’s Submission Committee to formulate the Board’s submission to the Christchurch City Council’s 2023-24 Draft Annual Plan.

· The Board agreed to request staff to include local community groups in the vicinity of Cosair Bay to be involved in the installation of the CoastSnap equipment.

· The Board agreed to include in the Board’s 2023/24 Draft Annual Plan submission to request that Akaroa and the Eastern Bays be included earlier in the Coastal Hazards Adaptation Planning Programme.

· The Board agreed to consider the draft Parks Rolling Renewal Programme – Banks Peninsula and advise staff of the Board’s consideration to defer or advance any projects.

· The Board agreed to submit on the Council’s Draft Annual Plan 2023/24 the need to increase the future budget for the repair and maintenance on retaining walls with Te Pātaka o Rākaihautū Banks Peninsula Community Board area.

· The Board agreed to work with New Zealand Police to identify “hot spots” with Te Pātaka o Rākaihautū Banks Peninsula Community Board area to get more Kōtuitui Smart Poles installed and seek future budget for the installations through the Board’s submission on the Draft Annual Plan 2023-24.

· The Board agreed on the proposed Annual Plan 2023/24 properties for disposal list, however wish to confirm that the Board does not support the Council-owned land in Hunters Road, Diamond Harbour being disposed of in the Board submission.

· The Board requested the Little River and Le Bons Flooding Group notes be sent to the Board.

4. Advice Provided to the Community Board

4.1 Drummonds Jetty Renewal and Temporary Use During Akaroa Wharf Rebuild – Memorandum providing an update on the renewal of Drummonds Jetty and the update on the temporary use of Drummonds Jetty during the Akaroa Wharf Rebuild. (Attachment E).

4.2 Graffiti Report – the Graffiti Snapshot Report for February 2023 is attached. (Attachment F).

4.3 Customer Service Requests Report – providing an overview of the number of Customer Service Requests that have been received, including the types of requests being received and a breakdown of how they are being reported from 1 February 2023 to 28 February 2023 is attached. (Attachment G).

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	2022/23 Banks Peninsula Discretionary Response Fund	23/427860	35
b ⇩	2021/22 Banks Peninsula Strengthening Communities Fund End of Project Report	23/195207	36
c ⇩	Te Pātaka o Rākaihautū Banks Peninsula Community Board Hui a Hapori Community Open Forum Notes - 20 February 2023 Notes	23/212833	47
d ⇩	Te Pātaka o Rākaihautū Banks Peninsula Community Board Hui a Hapori Community Open Forum Notes - 20 March 2023 Notes	23/386995	49
e ⇩	Memorandum: Drummonds Jetty Renewal and Temporary Use During Akaroa Wharf Rebuild - 9 March 2023	23/339865	51
f ⇩	Graffiti Report - February 2023	23/412660	54
g ⇩	Customer Service Requests - February 2023	23/355877	56