Agenda of Te Pātaka o Rākaihautū Banks Peninsula Community Board

Te Pātaka o Rākaihautū Banks Peninsula Community Board

06 March 2023

Unconfirmed

Te Pātaka o Rākaihautū

Banks Peninsula Community Board

Open Minutes

Date: Monday 13 February 2023

Time: 10:02 am

Venue: Lyttelton Community Boardroom,
25 Canterbury Street, Lyttelton

Present

Chairperson

Deputy Chairperson

Members

Reuben Davidson

Nigel Harrison

Tyrone Fields

Asif Hussain

Lyn Leslie

Cathy Lum-Webb

Howard Needham

Luana Swindells

Penelope Goldstone

Manager Community Governance, Banks Peninsula

941 5689

penelope.goldstone@ccc.govt.nz

www.ccc.govt.nz

Part A Matters Requiring a Council Decision

Part B Reports for Information

Part C Decisions Under Delegation

Karakia Tīmatanga: Cathy Lum-Webb

The Board acknowledged the recent passing of Nancy Tichborne, local artist.

The agenda was dealt with in the following order.

1. Apologies Ngā Whakapāha

Part C

Community Board Resolved BKCB/2023/00001

That an apology received from Nigel Harrison be accepted.

Tyrone Fields/Luana Swindells Carried

2. Declarations of Interest Ngā Whakapuaki Aronga

Part B

There were no declarations of interest recorded.

3. Confirmation of Previous Minutes Te Whakaāe o te hui o mua

Part C

Community Board Resolved BKCB/2023/00002

That the minutes of Te Pātaka o Rākaihautū Banks Peninsula Community Board meeting held on Monday, 12 December 2022 be confirmed.

Tyrone Fields/Asif Hussain Carried

4. Public Forum Te Huinga Whānui

Part B

4.1

Cass Bay Residents’ Association

Jenny Healey spoke on behalf of the Cass Bay Residents’ Association and the Cass Bay Reserve Committee, giving an overview of the work both groups have done. Ms Healey provided the Board with an update on the Cass Bay playground, as well as an update on the Residents’ Association views on anti-social road use throughout the Peninsula.

Ms Healey thanked the Board for the support it has provided to the groups.

After questions from the members the Chairperson thanked Ms Healey for her presentation.

4.2

Allandale Reserve Committee

Graham Barrell and Karen Banwell spoke on behalf of Allandale Reserve Committee regarding the Allandale Hall. Mr Barrell and Ms Banwell provided an overview of the current state of the hall, citing the visible signs of deterioration specifically the rotten floor and mould within the hall. The Committee considers that without repairs the hall will become unusable.

After questions from the members the Chairperson thanked Mr Barrell and Ms Banwell for their presentation.

Part B

The Board agreed to request staff advice on the current condition of the floor of the Allandale Hall and any plans for repair of the floor.

4.3	Cruise Ships’ Impact on Lyttelton The following presenters spoke to the Board outlining their concerns about the impacts that Cruise Ships have on Lyttelton: Jacq Newbound, local resident, presented on behalf of Sarah van der Burch who was unable to attend. Ms Newbound spoke of feelings about the cruise ships entering Lyttelton Port and provided suggestions on collaborative ways forward, for the Board and Community. Rushani Bowman presented on behalf of the Lyttelton Information Centre. Ms Bowman explained the impact the cruise ships have on the Information Centre, and explained that an increase in the number of buses associated with cruise ships would be beneficial. Toni Jones, local resident, spoke to the Board and outlined the issues she has faced when taking the number 28 bus, owing to the number of cruise ship passengers on the bus. Ms Jones explained the journey now takes a significantly longer time. This at times is making her late for work and getting home much later than usual. Sara Campbell, local resident, spoke to the Board regarding the impact of cruise ships on the Climate. Ms Campbell outlined the results she compiled from a survey taken by Lyttelton businesses. Kevin O’Sullivan, Chief Executive Officer - New Zealand Cruise Association spoke to the Board advising that the Association is seeking a collaborative way to make the cruise ships visits better for all involved. After questions from the members the Chairperson thanked Ms Newbound, Ms Bowman, Ms Jones, Ms Campbell and Mr O’Sullivan for their presentations.
	Part B The Board agreed to write letters to ChristchurchNZ, Environment Canterbury, and Christchurch City Council asking what steps can be taken in the immediate and the future to alleviate the impact of cruise ships on Lyttelton.
	Part B The Board agreed to write letter to the Minister of Climate Change to outline the environmental impact of cruise ships visiting Lyttelton/New Zealand and what steps can be taken.
	Attachments a Item 4.3(a) - Public Forum Presentation Impact of Cruise Ships on Lyttelton Jacq Newbound - 13 February 2023 b Item 4.3(b)1 - Public Forum Presentation Impact of Cruise Ships on Lyttelton Sara Campbell - 13 February 2023 c Item 4.3(b)2 - Public Forum Presentation Impact of Cruise Ships on Lyttelton Sara Campbell - 13 February 2023 d Item 4.3(c)1 - Public Forum Presentation Impact of Cruise Ships on Lyttelton Toni Jones - 13 February 2023 e Item 4.3(c)2 - Public Forum Presentation Impact of Cruise Ships on Lyttelton Toni Jones - 13 February 2023 f Item 4.3(c)3 - Public Forum Presentation Impact of Cruise Ships on Lyttelton Toni Jones - 13 February 2023

10. Briefings

Stephen Wright - Manager Operations (Transport), Andrew Hensley – Traffic Engineer (Traffic Operations) and Derek Walsh – Environment Canterbury Manager - Public Transport Operations briefed the Board on what the Council and The Canterbury Regional Council (Environment Canterbury) have been doing to try and alleviate the issues of the community has highlighted in relation to the public transport passenger congestion. The Board was advised that there is a national shortage of professional drivers that is impacting the number of buses that are available.

Officer Recommendation Ngā Tūtohu

That Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Notes the information supplied during the Briefings.

Community Board Resolved BKCB/2023/00003

Part B

That Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Notes the information supplied during the Briefing on the Council’s Transport Operations team involvement with cruise ships visits at Lyttelton Port.

Tyrone Fields/Cathy Lum-Webb Carried

Howard Needham left the meeting at 11:28 am.

Howard Needham returned to the meeting at 11:32 am.

5. Deputations by Appointment Ngā Huinga Whakaritenga

Part B

5.1

Former Godley House Site, Stoddart Point Reserve

Scott Winter spoke to the Board on behalf of S and S Solutions Limited regarding Item 11 – Former Godley House Site, Stoddart Point Reserve – Results of Request for Proposal for Commercial Hospitality outlining to the Board what is envisioned for use of the Godley House Site.

The Chairperson thanked Mr Winter for his deputation.

Attachments

a Item 5.1 - Deputation by Appointment Former Godley House Site, Stoddart Point Reserve Scott Winter

11. Former Godley House Site, Stoddart Point Reserve - Results of Request for Proposal for Commercial Hospitality

Board Comment

1. The Board also took into consideration the deputation from Scott Winter (Item 5.1 of these minutes refers).

Community Board Resolved BKCB/2023/00004 (Original Officer recommendations accepted without change).

Part C

That Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Supports the lease and development proposal from S and S Solutions Limited as presented in the report on the meeting agenda and authorises staff to undertake the public consultation as described in 2.c below. The results of which are to be considered by a Reserves Hearings Panel which will make recommendations based on its deliberations to the Community Board for its consideration as to whether or not to grant the proposed ground lease.

2. Notes that:

a. The lessee would be a yet to be determined nominee of S and S Solutions Limited as presented through the Request for Proposal process.

b. S and S Solutions Limited requires certainty over the lease before further investment on this proposal.

c. Public consultation on a proposed ground lease, removal of trees and development based on the proposal from S and S Solutions Limited to fund, build and operate a commercial hospitality business on 650 square metres of recreation reserve at Stoddart Point Reserve, Diamond Harbour (Lot 1 Deposited Plan 53173 and as shown in 5.6 of the report on the meeting agenda , Figure 1)will be required by section 73(4) of the Reserves Act 1977.

d. The Chief Executive Officer under delegated authority from the Minister of Conservation has granted consents to an area of 650square metres of the recreation reserve at Stoddart Point Reserve, Diamond Harbour (Lot 1 Deposited Plan 53173 shown in Figure 1) to be available for ground lease for the purposes of a commercial hospitality business under section 73(3) of the Reserves Act 1977.

Tyrone Fields/Lyn Leslie Carried

The meeting adjourned at 11.46am and reconvened at 11.57am.

6. Presentation of Petitions Ngā Pākikitanga

Part B

There was no presentation of petitions.

7. Correspondence

Officer Recommendations Ngā Tūtohu

That Te Pātaka o Rākaihautū Banks Peninsula Community Board :

1. Receive the information in the Correspondence Report dated 13 February 2023.

Community Board Resolved BKCB/2023/00005

Part B

That Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Receives the information in the Correspondence Report dated 13 February 2023.

2. Requests staff advice on installing kayak/small boat storage at Naval Point.

Tyrone Fields/Luana Swindells Carried

8. Orton Bradley Park Board Minutes

Community Board Resolved BKCB/2023/00006 (Original Officer recommendation accepted without change).

Part B

That Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Receives the confirmed minutes of the Orton Bradley Park Board meeting held on 3 October 2022.

Luana Swindells/Lyn Leslie Carried

9. Reserve Committee Meeting Minutes

Community Board Resolved BKCB/2023/00007 (Original Officer recommendations accepted without change).

Part C

That Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Receives the unconfirmed minutes of the following Reserve Management Committees:

a. Duvauchelle Reserve Committee – 16 January 2023

b. Diamond Harbour Reserve Committee – 25 January 2023

c. Pigeon Bay Reserve Committee – 26 January 2023

d. Allandale Reserve Committee – 26 January 2023

e. Cass Bay Reserves Committee – 3 February 2023

2. Approves the following Reserve Committees Appointments:

a. Duvauchelle Reserve Committee:

i. Fiona Barnes (Chairperson)

ii. Ian Whenmouth

iii. Geoff Carter

iv. Bruce Wattes

v. Jacque McAndrew

b. Diamond Harbour Reserves Committee:

i. Graeme Fraser (Chairperson)

ii. Emma Kinnings

iii. Paul Dahl

iv. Robert Goldie

v. Tom Kuenning

vi. Pete Ozich

c. Pigeon Bay Reserve Committee:

i. Vince Luisetti

ii. Heather Walls

iii. Chris Figg

iv. Pam Richardson

v. Brenda Graham

vi. Helen van Workum

vii. Murray Walls

viii. Sandra Innes

ix. Matt Rowley

x. Peter Barron

xi. Charles Stewart Robinson

d. Allandale Reserve Committee:

i. Graham Barrell (Chairperson)

ii. Jeanette Stanley

iii. Martyn Stranley

iv. Jan Millar

v. Kate Bould

vi. Denis Aldridge

vii. Karen Banwell

viii. Grania Ormond

ix. Karen Bellamy.

e. Cass Bay Reserves Committee:

i. Jenny Healey

ii. Liz Hales

iii. Jeremy Webb

iv. Marjorie Russell

v. Warner Russell

vi. Ine Schils

vii. Dave Tayler

viii. Karen Banwell

ix. Tracey Prince

x. Chris Nee

xi. Noraini Abbas

xii. Taka Kuze

Tyrone Fields/Asif Hussain Carried

12. New Zealand Community Boards' Executive Committee- Voting for Zone 5 Representative

Officer Recommendations Ngā Tūtohu

That Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Vote for one of the following candidates to represent Zone 5 at the Community Board Executive Committee.

a. Sharn Nu’u – Malvern Community Board OR

b. Simon Britten – Waipapa Papanui-Innes-Central board OR

c. Ross Munro – Pleasant Point Community Board

Community Board Resolved BKCB/2023/00008

Part C

That Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Votes for Simon Britten – Waipapa Papanui-Innes-Central Community Board to represent Zone 5 at the Community Board Executive Committee.

Tyrone Fields/Luana Swindells Carried

13. Takamatua Domain - Proposed Landscape Development Plan

Community Board Recommendation (Original Officer recommendation accepted without change).

Part B

That Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Receives the information in the Takamatua Domain Proposed Landscape Development Plan Report.

Asif Hussain/Tyrone Fields Carried/Lost

14. Te Pātaka o Rākaihautū Banks Peninsula Community Board Area Report - February 2023
	Officer Recommendations Ngā Tūtohu That the Te Pātaka o Rākaihautū Banks Peninsula Community Board: 1. Receive the Te Pātaka o Rākaihautū Banks Peninsula Community Board Area Report for February 2023.
	Community Board Resolved BKCB/2023/00009 Part B That the Te Pātaka o Rākaihautū Banks Peninsula Community Board: 1. Receives the Te Pātaka o Rākaihautū Banks Peninsula Community Board Area Report for February 2023. 2. Agrees to convene the Board’s Submission Committee to formulate and submit the Board’s submissions on the Draft Waste Management and Minimisation Bylaw 2023 and Ōtautahi Christchurch Urban Forest Plan. Asif Hussain/Cathy Lum-Webb Carried

15. Elected Members’ Information Exchange Te Whakawhiti Whakaaro o Te Kāhui Amorangi

The meeting adjourned at 12.32pm and reconvened at 1.47pm.

Tyrone Fields left the meeting at 1.56pm

Part B

Board members exchanged information on the following matters of current interest:

· Akaroa District Promotions (ADP) requires funding to continue its work.

· The work on the Governors Bay jetty is progressing.

· The Board was advised about the current state of the Wainui public toilets. It was suggested that a customer service request be lodged.

· Discussion was held on the untidiness of the temporary pathway around the street corner next to the Mitre Hotel, Lyttelton. It was suggested that a customer service request be lodged.

· The speed and behaviour of the anti-social road users continues to be an issue around the Peninsula.

· Issues around a bus to transport students from Lyttelton to Linwood School as the in-zone school for Lyttelton. Not having a dedicated bus is making it difficult for students to get to school.

15.1 Jetty Road, Governors Bay - Parking

The Board discussed the issue of ad hoc parking on Jettys Road near the Governors Bay jetty.

Part B

The Board agreed to seek staff advice on the possible provision of parallel or angle parking and parking restrictions on Jettys Road near the Governors Bay jetty.

15.2 Rapaki - Waterpipe/Fibre Repairs

The Board discussed the issue of the continual repairs being required to be made to a main water pipe that provides water to Rapaki that is consistently springing leaks, noting that the fibre cable runs along the same route. When the water pipe is repaired it often results in a s break in the fibre cable and when the fibre cable is repaired it often results in a break in the water pipe. This is impacting Rapaki residents’ water supply and their ability to contact emergency services.

Part B

The Board agreed to seek staff advice on the Council’s proposal to repair the main water pipe to prevent leaking and whether the fibre cable can be repositioned to prevent it being damaged when the water pipe is maintained.

15.3 Coop Town to Little River School – Pathway Connection.

Part B

The Board requested an update from Waka Kotahi New Zealand Transport Agency on the proposed pathway connection between Cooptown and Little River School.

15.4 Hukahuka Turoa Reserve Community Garden

Part B

The Board requested staff advice on the progress of the Hukahuka Turoa Reserve community garden application.

Howard Needham left the meeting at 2:05 pm.

Karakia Whakamutunga: Led by Cathy Lum-Webb

Meeting concluded at 2:07pm

CONFIRMED THIS 6^th DAY OF MARCH 2023

Reuben Davidson

Chairperson

Te Pātaka o Rākaihautū Banks Peninsula Community Board

06 March 2023

7. Reserve Committee Meeting Minutes
Reference / Te Tohutoro:	23/216854
Report of / Te Pou Matua:	Liz Beaven, Community Board Advisor
General Manager / Pouwhakarae:	Mary Richardson, General Manager Citizens & Community (Mary.Richardson@ccc.govt.nz)

1. Purpose of Report Te Pūtake Pūrongo

Unconfirmed meeting minutes have been received from the following Reserve Committees:

Name	Subject
Le Bons Bay Reserve Committee	7 February 2023
Okains Bay Reserve Committee	13 February 2023
Little Akaloa Reserve Committee	15 February 2023
Robinsons Bay Reserve Committee	23 February 2023
Garden of Tāne Reserve Committee	23 February 2023

2. Staff Recommendations / Ngā Tūtohu

That Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Receive the unconfirmed minutes of the following Reserve Committees

a. Le Bons Bay Reserve Committee – 7 February 2023

b. Okains Bay Reserve Committee – 13 February 2023

c. Little Akaloa Reserve Committee – 15 February 2023

d. Robinsons Bay Reserve Committee – 23 February 2023

2. Approved the following Reserve Committee Appointments:

a. Le Bons Bay Reserve Committee:

i. Jo Rolley

ii. Bruce Nicholl

iii. Jenny Nicholl

iv. Carol Osgood

v. Ciaran Murray

vi. Doris Peleikis

vii. Charlotte Bleasdale

b. Okains Bay Reserve Committee:

i. Wayne Kay (Chairperson)

ii. Nick Thacker

iii. Judy Thacker

iv. Richard Boleyn

v. Lester Fletcher

vi. Richie O’Malley

vii. Nigel Intermann

c. Little Akaloa Reserve Committee:

i. Craig Waghorn (Chairperson)

ii. Jo Allison (Deputy Chairperson)

iii. Amanda Strong (Secretary, Treasurer)

iv. Paul Gilbert

v. Mark Leonard

vi. Rowan Waghorn

vii. Mike Newland

viii. Richard Earl

ix. Jeff May

x. Wayne Hamilton

xi. Wayne Morris

xii. Mike Williams

d. Robinsons Bay Reserve Committee:

i. Suky Thompson (Chairperson, Secretary)

ii. Karen Watson (Deputy Chairperson)

iii. Raywyn Stronarch

iv. Fran Anderson

v. Liz Bain

vi. Brian Bain

vii. Doig Smith

viii. Chris Pottinger

ix. Mike Early

e. Garden of Tāne Reserve Committee:

i. Suky Thompson (Chairperson, Secretary)

ii. Steffan Kraberger (Deputy Chair)

iii. Lynda Wallace

iv. Leigh Hickey

v. Alan Hemsley

vi. Jeremy Buchanan

vii. Don Wright

viii. Bryn Thompson

ix. John Mcllroy

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Le Bons Bay Reserve Committee Unconfirmed February 2023 Minutes	23/165683	18
b ⇩	Okains Bay Reserve Committee Unconfirmed February 2023 Minutes	23/217341	19
c ⇩	Little Akaloa Reserve Committee Unconfirmed February 2023 Minutes	23/216899	20
d ⇩	Robinsons Bay Reserve Committee Unconfirmed February 2023 Minutes	23/255509	22
e ⇩	Garden of Tane Reserve Committee Unconfirmed Februaury 2023 Minutes	23/257070	24

Te Pātaka o Rākaihautū Banks Peninsula Community Board

06 March 2023

8. Te Pātaka o Rākaihautū Banks Peninsula Community Board Area Report - March 2023
Reference / Te Tohutoro:	23/188643
Report of / Te Pou Matua:	Penelope Goldstone, Community Governance Manager
General Manager / Pouwhakarae:	Mary Richardson, General Manager Citizens & Community (Mary.Richardson@ccc.govt.nz)

1. Purpose of Report Te Pūtake Pūrongo

This report provides the Board with an overview on initiatives and issues current within the Community Board area.

2. Officer Recommendations Ngā Tūtohu

That Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Receive Te Pātaka o Rākaihautū Banks Peninsula Community Board Area Report for March 2023.

3. Community Support, Governance and Partnership Activity

3.1 Community Funding Summary

3.1.1 Community Board Discretionary Response Fund (DRF) 2022/23 – as at 17 February 2022:

Discretionary Response Fund unallocated balance for 2022/23 remains at $48,106.

3.1.2 The 2022/23 Discretionary Response Funding Spreadsheet is attached for record purposes. (Attachment A).

3.2 Participation in and Contribution to Decision Making

3.2.1 Council Engagement and Consultation.

· Have your Say – at the time of writing the report the following consultations were open within the Community Board Area and city-wide consultation:

Topic	Closing Date	Link
Ōtautahi Christchurch Urban Forest Plan	6 March 2023	https://ccc.govt.nz/the-council/haveyoursay/show/572
Little River Wairewa dog exercise area trail	8 May 2023	https://ccc.govt.nz/the-council/haveyoursay/show/554

· Start Work Notices – Various Start Work Notices have been sent to the Board throughout the month. All Board area and city-wide start work notices can be found at: https://ccc.govt.nz/transport/works.

3.3 Governance Advice

3.3.1 Public Forum – The Board received the following public forum presentations at its 13 February 2023 meeting:

· Cass Bay Residents’ Association and Reserve Committee.

· Allandale Reserve Committee.

· Cruise Ships Impact on Lyttelton.

3.3.2 Board Requests – The Board made the following requests at its 13 February meeting:

· The Board agreed to request staff advice on the current condition of the floor of the Allandale Hall and any plans for repair of the floor.

· The Board agreed to write letters to ChristchurchNZ, Environment Canterbury, and Christchurch City Council asking what steps can be taken in the immediate and the future to alleviate the impact of cruise ships on Lyttelton.

· The Board agreed to write letter to the Minister of Climate Change to outline the environmental impact of cruise ships visiting Lyttelton/New Zealand and what steps can be taken.

· The Board agreed to seek staff advice on the possible provision of parallel or angle parking and parking restrictions on Jettys Road near the Governors Bay jetty.

· The Board agreed to seek staff advice on the Council’s proposal to repair the main water pipe to prevent leaking and whether the fibre cable can be repositioned to prevent it being damaged when the water pipe is maintained.

· The Board requested an update from Waka Kotahi New Zealand Transport Agency on the proposed pathway connection between Cooptown and Little River School.

· The Board requested staff advice on the progress of the Hukahuka Turoa Reserve community garden application.

4. Advice Provided to the Community Board

4.1 State Highway Roadworks during Tourism Season – a memorandum in reply to the Board’s 12 December 2023 request:

The Board agreed to write to Waka Kotahi New Zealand Transport Authority on the Board’s concerns of road works being carried out during the height of the tourism season seeking an explanation why the works needed to be completed during that time. (Attachment B).

4.2 Hukahuka Turoa Esplanade Reserve – a memorandum advising the Board of upcoming public consultation on a proposed licence to the Little River Waiwera Community Trust for a community garden on Hukahuka Turoa Esplanade Reserve. The memorandum also replies to the Board’s 13 February 2023 request:

The Board requested staff advice on the progress of the Hukhuka Turoa Reserve community garden application. (Attachment C).

4.3 Customer Service Requests Report – providing an overview of the number of Customer Service Requests that have been received, including the types of requests being received and a breakdown of how they are being reported from 1 January 2023 to 31 January 2023 is attached. (Attachment D).

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Banks Peninsula Response Funding Spreadsheet - March 2023	23/201854	32
b ⇩	Memorandum: State Highway Roadworks during Tourism Season - 14 February 2023	23/199084	33
c ⇩	Memorandum: Hukahuka Turoa Esplanade Reserve - Little River - Upcoming Community Consultation on Proposed Licence for Community Garden - 15 February 2023	23/209406	35
d ⇩	Customer Service Requests Report - January 2023	23/199006	38