Agenda of Waimāero Fendalton-Waimairi-Harewood Community Board

Waimāero Fendalton-Waimairi-Harewood Community Board

07 February 2023

Unconfirmed

Waimāero

Fendalton-Waimairi-Harewood Community Board

Open Minutes

Date: Monday 12 December 2022

Time: 4.32pm

Venue: Boardroom, Fendalton Service Centre,
Corner Jeffreys and Clyde Roads, Fendalton

Present

Chairperson

Deputy Chairperson

Members

Bridget Williams

Jason Middlemiss

David Cartwright

Linda Chen

James Gough

Aaron Keown

Sam MacDonald

Nicola McCormick

Shirish Paranjape

Maryanne Lomax

Manager Community Governance, Fendalton-Waimairi-Harewood

941 6730

maryanne.lomax@ccc.govt.nz

www.ccc.govt.nz

Part A Matters Requiring a Council Decision

Part B Reports for Information

Part C Decisions Under Delegation

Karakia Tīmatanga

The agenda was dealt with in the following order.

1. Apologies Ngā Whakapāha

There were no apologies.

2. Declarations by Member Te Ki Taurangi

Part B

Aaron Keown completed his oral and written declaration in the presence of Matthew McLintock on behalf of the Chief Executive.

3. Declarations of Interest Ngā Whakapuaki Aronga

Part B

James Gough declared an interest in Item 10.

4. Confirmation of Previous Minutes Te Whakaāe o te hui o mua

Part C

Community Board Resolved FWHB/2022/00069

That the minutes of the Waimāero Fendalton-Waimairi-Harewood Community Board meeting held on Monday, 7 November 2022 be confirmed.

David Cartwright/Linda Chen Carried

5. Public Forum Te Huinga Whānui

Part B

5.1

Belfast Rugby Club

This presentation did not proceed.

5.2

Terra Viva

Sarah Dillon spoke on behalf of Terra Viva regarding safety in the Burnside/Bishopdale area.

5.3

Don Rowlands

Don Rowlands, local resident, spoke regarding the reinstatement of the Cobham Intermediate footpath.

5.4 Citycare Property

Hana Saemon-Beck, Community Activator, spoke on behalf of Citycare Property to introduce her work in the role.

Sam MacDonald left the meeting at 4.51pm and returned at 4.53pm.

A deputation was received later in the meeting.

7. Presentation of Petitions Ngā Pākikitanga

Part B

There was no presentation of petitions.

8. Dedication of Local Purpose (Road) Reserve as Legal Road-Sefton Street Belfast

Community Board Decided FWHB/2022/00070

Original officer recommendation accepted without change.

Part A

That the Waimāero Fendalton-Waimairi-Harewood Community Board recommends that the Council:

1. Agree to dedicate the reserve legally described as Lot 29 47811 be road, pursuant to Section 111 of the Reserves Act 1977.

2. Authorise the Property Consultancy Manager, to finalise documentation to implement the change of status from road reserve to road.

Linda Chen/Aaron Keown Carried

The Board considered Item 9 later in the meeting.

10. Proposed Parking Restrictions - 6 Normans Road

Community Board Resolved FWHB/2022/00071

Original officer recommendation accepted without change.

Part C

That the Waimāero Fendalton-Waimairi-Harewood Community Board:

1. Approves, pursuant to Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017, that the parking of vehicles be prohibited at any time on;

a. The southeast side of Normans Road, commencing at its intersection with St Andrews Square and extending in a south westerly direction for a distance of 14 metres.

b. The southeast side of Normans Road, commencing at a point 90 metres southwest of its intersection with St Andrews Square and extending in a south westerly direction to its intersection with Strowan Road.

2. Approves, pursuant to Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017, that the parking of vehicles be restricted to a maximum period of 30 minutes between the times of 8am-6pm on any day, on the southeast side of Normans Road, commencing at a point 14 metres southwest of its intersection with St Andrews Square and extending in a south westerly direction for a distance of 76 metres.

3. Approves, pursuant to Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017, that the parking of vehicles be restricted to a maximum period of 10 minutes between the times of 6pm-9pm on any day, on the southeast side of Normans Road, commencing at a point 70 metres southwest of its intersection with St Andrews Square and extending in a south westerly direction for a distance of 20 metres.

4. Revoke any previous resolutions pertaining to traffic controls made pursuant to any bylaw to the extent that they are in conflict with the traffic controls described in resolution 1, 2 & 3 above.

5. Approve that these resolutions take effect when parking signage and/or road markings that evidence the restrictions described in the staff report are in place (or removed in the case of revocations).

Sam MacDonald/David Cartwright Carried

James Gough declared an interest and took no part in the discussion or voting on this item.

11. Proposed No Stopping Restrictions - Beechwood Drive, Glen Oaks Drive, and Talbot Road intersection.

Community Board Resolved FWHB/2022/00072

Original officer recommendation accepted without change.

Part C

That the Waimāero Fendalton-Waimairi-Harewood Community Board:

1. Approve, pursuant to Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017, that the stopping of vehicles be prohibited at all times on;

a. The northeast side of Beechwood Drive, commencing at its intersection with Talbot Road and extending in a north westerly direction for a distance of 12 metres.

b. The northeast side of Beechwood Drive, commencing at its intersection with Talbot Road and extending in a south easterly direction for a distance of 12 metres.

c. The southwest side of Beechwood Drive, commencing at its intersection with Glen Oaks Drive and extending in a north westerly direction for a distance of 12 metres.

d. The southwest side of Beechwood Drive, commencing at its intersection with Glen Oaks Drive and extending in a south easterly direction for a distance of 12 metres.

e. The northwest side of Talbot Road, commencing at its intersection with Beechwood Drive and extending in a north easterly direction for a distance of 14 metres.

f. The southeast side of Talbot Road, commencing at its intersection with Beechwood Drive and extending in a north easterly direction for a distance of 14 metres.

g. The northwest side of Glen Oaks Drive, commencing at its intersection with Beechwood Drive and extending in a south westerly direction for a distance of 14 metres.

h. The southeast side of Glen Oaks Drive, commencing at its intersection with Beechwood Drive and extending in a south westerly direction for a distance of 14 metres.

2. Revoke any previous resolutions pertaining to traffic controls made pursuant to any bylaw to the extent that they are in conflict with the traffic controls described in resolutions 1a – 1h above.

3. Approve that these resolutions take effect when parking signage and/or road markings that evidence the restrictions described in the staff report are in place (or removed in the case of revocations).

Aaron Keown/David Cartwright Carried

12. Proposed No Stopping Restrictions - Jeffreys Road and Bryndwr Road intersection

Community Board Resolved FWHB/2022/00073

Original officer recommendation accepted without change.

Part C

That the Waimāero Fendalton-Waimairi-Harewood Community Board:

1. Approve, pursuant to Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017, that the stopping of vehicles be prohibited at all times on;

a. The north side of Jeffreys Road, commencing at its intersection with Bryndwr Road and extending in a westerly direction for a distance of 14 metres.

b. The north side of Jeffreys Road, commencing at its intersection with Bryndwr Road and extending in an easterly direction for a distance of 8 metres.

c. The south side of Jeffreys Road, commencing at its intersection with Bryndwr Road and extending in a westerly direction for a distance of 10 metres.

d. The south side of Jeffreys Road, commencing at its intersection with Bryndwr Road and extending in an easterly direction for a distance of 14 metres.

e. The west side of Bryndwr Road, commencing at its intersection with Jeffreys Road and extending in a northerly direction for a distance of 9 metres.

f. The east side of Bryndwr Road, commencing at its intersection with Jeffreys Road and extending in a northerly direction for a distance of 11 metres.

g. The west side of Bryndwr Road, commencing at its intersection with Jeffreys Road and extending in a southerly direction for a distance of 14 metres.

h. The east side of Bryndwr Road, commencing at its intersection with Jeffreys Road and extending in a southerly direction for a distance of 14 metres.

2. Revoke any previous resolutions pertaining to traffic controls made pursuant to any bylaw to the extent that they are in conflict with the traffic controls described in resolutions 1a -1h above.

David Cartwright/James Gough Carried

13. Clyde Road/Greers Road Safety Improvements

Community Board Resolved FWHB/2022/00074

Original officer recommendation accepted without change.

Part C

That the Waimāero Fendalton-Waimairi-Harewood Community Board:

Road Layout changes

3. Approves the scheme design, lane marking changes, and kerb build outs and crossing as detailed in Attachment A to the report.

Parking and stopping restrictions

4. Approves that all parking and stopping restrictions on the northwest side of Greers Road commencing at a point 24 metres southwest of its intersection with Guildford Street and extending in a north easterly direction for a distance of 244 metres be revoked.

5. Approves that all parking and stopping restrictions on the southwest side of Greers Road commencing at a point 20 metres northeast of its intersection with Clyde Road and extending in a south westerly direction for a distance of 141 metres be revoked.

6. Approves that the stopping of vehicles is prohibited at all times on the northwest side of Greers Road commencing at its intersection with Guildford Street and extending in a north easterly direction for a distance of 102 metres.

7. Approves that a Bus Stop be installed on the northwest side of Greers Road commencing at a point 102 metres northeast of its intersection with Guildford Street and extending in a north-easterly direction for a distance of 14 metres.

8. Approves that the stopping of vehicles is prohibited at all times on the northwest side of Greers Road commencing at a point 116 metres northeast of its intersection with Guildford Street and extending in an easterly direction for a distance of 95 metres.

9. Approves that the stopping of vehicles is prohibited at all times on the on the southwest side of Greers Road commencing at its intersection with Clyde Road and extending in a south-westerly direction for a distance of 65 metres.

10. Approves that a Bus Stop be installed on the southwest side of Greers Road commencing at a point 65 metres southwest of its intersection with Clyde Road and extending in a south-westerly direction for a distance of 14 metres.

11. Approves that the stopping of vehicles is prohibited at all times on the southwest side of Greers Road commencing at a point 79 metres southwest of its intersection with Clyde Road and extending in a south-westerly direction for a distance of 33 metres.

12. Approves that the stopping of vehicles is prohibited at all times on the on the southwest side of Greers Road commencing at its intersection with Clyde Road and extending in a north-easterly direction for a distance of 25 metres.

Bus passenger shelter resolution

13. Approves, pursuant to Section 339(1) of the Local Government Act 1974:

a. The installation of a bus passenger shelter on the south side of Greers Road (beside 180 Greers Road) commencing at a point 74 metres southwest of its intersection with Clyde Road and extending in a south-westerly direction for a distance of approximately 3.6 metres.

David Cartwright/Linda Chen Carried

Community Board Decided FWHB/2022/00075

Part A

That the Waimāero Fendalton-Waimairi-Harewood Community Board recommends that the Council:

Approves, pursuant to Clause 18 of the Christchurch City Council Traffic and Parking Bylaw 2017:

1. That a Special Vehicle Lane (Cycle) be installed on the northwest side of Greers Road commencing at a point 24 metres southwest of its intersection with Guildford Street and extending in a north easterly direction for a distance of 244 metres.

2. That a Special Vehicle Lane (Cycle) Lane be installed on the southeast side of Greers Road commencing at a point 20 metres northeast of its intersection with Clyde Road and extending in a south westerly direction for a distance of 141 metres.

David Cartwright/Linda Chen Carried

9. Proposed Road Names - 60A Creyke Road and 10 Blakes Road

Community Board Resolved FWHB/2022/00076

Original officer recommendation accepted without change.

Part C

That the Waimāero Fendalton-Waimairi-Harewood Community Board:

1. Approves the following new lane name for 60A Creyke Road (RMA/2022/2493)

a. Academy Courts

2. Approves the following new road names for 10 Blakes Road (RMA/2021/3637)

a. Road 1 & 3 - Bill Hammond Drive

b. Road 6B - Doris Lusk Street

c. Road 7 - John Gibb Street

d. Road 8 - Rita Angus Road

e. Road 9 - Llew Summers Street

f. Road 11 - Peter Mander Street

James Gough/Jason Middlemiss Carried

6. Deputations by Appointment Ngā Huinga Whakaritenga

Part B

The Chairperson allowed local resident, Liam Boardman, to make a deputation at this point in the meeting in relation to Item 14.

14. Clyde Road/Ilam Road Safety Improvements

Community Board Resolved FWHB/2022/00077

Part C

That the Waimāero Fendalton-Waimairi-Harewood Community Board:

1. Pursuant to Section 334 of the Local Government Act 1974, approves the scheme design, lane marking changes, kerb alignment changes, islands, tactile pavers, raised platforms and road surface changes at the intersection of Clyde Road and Ilam Road, as shown in Attachment A to the report.

2. Pursuant to Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017, revokes:

a. The existing No Stopping restrictions along the western side of Clyde Road commencing at its intersection with Ilam Road and extending in a northerly direction for 24 meters.

b. The existing No Stopping restrictions along the northern side of Ilam Road commencing at its intersection with Clyde Road and extending in an easterly direction for 18 meters.

c. The existing No Stopping restrictions along the southern side of Ilam Road commencing at its intersection with Clyde Road and extending in an easterly direction for 18 meters.

d. The existing No Stopping restrictions along the northern side of Ilam Road commencing at its intersection with Clyde Road and extending in a westerly direction for 19 meters.

3. Approves relocating the start point of the existing 60 minute parking restrictions (as shown in Attachment A to the report):

a. On the western side of Clyde Road (north of its intersection with Ilam Road), to a point 5 metres north of its current location.

b. On the northern side of Ilam Road (east of its intersection with Clyde Road), to a point 4 metres east of its current location.

c. On the southern side of Ilam Road (east of its intersection with Clyde Road), to a point 5 metres east of its current location.

4. Approves relocating the start point of the existing 10 minute At Any Time parking restriction (as shown in Attachment A to the report):

a. On the northern side of Ilam Road (west of its intersection with Clyde Road), to a point 5 metres west of its current location.

5. Pursuant to Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017, approves:

a. That the stopping of vehicles is prohibited at all times on the western side of Clyde Road commencing at its intersection with Ilam Road and extending in a northerly direction for a distance of 29 metres as shown in Attachment A to the report.

b. That the stopping of vehicles is prohibited at all times on the northern side of Ilam Road commencing at its intersection with Clyde Road and extending in an easterly direction for a distance of 22 metres as shown in Attachment A to the report.

c. That the stopping of vehicles is prohibited at all times on the southern side of Ilam Road commencing at its intersection with Clyde Road and extending in an easterly direction for a distance of 23 metres as shown in Attachment A to the report.

d. That the stopping of vehicles is prohibited at all times on the northern side of Ilam Road commencing at its intersection with Clyde Road and extending in a westerly direction for a distance of 24 metres as shown in Attachment A to the report.

6. Revoke any previous resolutions pertaining to traffic controls made pursuant to any bylaw to the extent that they are in conflict with the traffic controls described in resolutions 1 – 5 above.

7. Approve that these resolutions take effect when parking signage and/or road markings that evidence the restrictions described in the staff report are in place (or removed in the case of revocations).

Jason Middlemiss/David Cartwright Carried

15. Fendalton Waimairi Harewood Community Board 2022-23 Discretionary Response Fund Applications - Belfast School and FC Twenty 11 Inc

Community Board Resolved FWHB/2022/00078

Original officer recommendation accepted without change.

Part C

That the Waimāero Fendalton-Waimairi-Harewood Community Board:

1. Approve a grant of $600 from its 2022-23 Discretionary Response Fund to Belfast School towards their 2023 Student Leaders to attend a two day Leadership Training Course run by the Papanui Youth Development Trust.

2. Approve a grant of $650 from its 2022-23 Discretionary Response Fund to FC Twenty 11 Inc towards expenses for the Riccarton Sports Hub Multi Sport Festival.

Linda Chen/Shirish Paranjape Carried

16. Governance Matters

Community Board Resolved FWHB/2022/00079

Original officer recommendation accepted without change.

Part C

That the Waimāero Fendalton-Waimairi-Harewood Community Board:

1. Adopt the following schedule of Ordinary Meetings for the 2022-2025 electoral term:

Date	Time	Location
Tuesday 7 February 2023	4.30pm	Boardroom, Fendalton Library and Service Centre, Corner Jeffreys and Clyde Roads
Monday 6 March 2023	4.30pm	Boardroom, Fendalton Library and Service Centre, Corner Jeffreys and Clyde Roads
Tuesday 11 April 2023	4.30pm	Boardroom, Fendalton Library and Service Centre, Corner Jeffreys and Clyde Roads
Monday 8 May 2023	4.30pm	Boardroom, Fendalton Library and Service Centre, Corner Jeffreys and Clyde Roads
Monday 12 June 2023	4.30pm	Boardroom, Fendalton Library and Service Centre, Corner Jeffreys and Clyde Roads
Monday 10 July 2023	4.30pm	Boardroom, Fendalton Library and Service Centre, Corner Jeffreys and Clyde Roads
Monday 7 August 2023	4.30pm	Boardroom, Fendalton Library and Service Centre, Corner Jeffreys and Clyde Roads
Monday 11 September 2023	4.30pm	Boardroom, Fendalton Library and Service Centre, Corner Jeffreys and Clyde Roads
Monday 9 October 2023	4.30pm	Boardroom, Fendalton Library and Service Centre, Corner Jeffreys and Clyde Roads
Monday 6 November 2023	4.30pm	Boardroom, Fendalton Library and Service Centre, Corner Jeffreys and Clyde Roads
Monday 11 December 2023	4.30pm	Boardroom, Fendalton Library and Service Centre, Corner Jeffreys and Clyde Roads
Monday 12 February 2024	4.30pm	Boardroom, Fendalton Library and Service Centre, Corner Jeffreys and Clyde Roads
Monday 11 March 2024	4.30pm	Boardroom, Fendalton Library and Service Centre, Corner Jeffreys and Clyde Roads
Monday 8 April 2024	4.30pm	Boardroom, Fendalton Library and Service Centre, Corner Jeffreys and Clyde Roads
Monday 6 May 2024	4.30pm	Boardroom, Fendalton Library and Service Centre, Corner Jeffreys and Clyde Roads
Monday 10 June 2024	4.30pm	Boardroom, Fendalton Library and Service Centre, Corner Jeffreys and Clyde Roads
Monday 8 July 2024	4.30pm	Boardroom, Fendalton Library and Service Centre, Corner Jeffreys and Clyde Roads
Monday 12 August 2024	4.30pm	Boardroom, Fendalton Library and Service Centre, Corner Jeffreys and Clyde Roads
Monday 9 September 2024	4.30pm	Boardroom, Fendalton Library and Service Centre, Corner Jeffreys and Clyde Roads
Monday 7 October 2024	4.30pm	Boardroom, Fendalton Library and Service Centre, Corner Jeffreys and Clyde Roads
Monday 11 November 2024	4.30pm	Boardroom, Fendalton Library and Service Centre, Corner Jeffreys and Clyde Roads
Monday 9 December 2024	4.30pm	Boardroom, Fendalton Library and Service Centre, Corner Jeffreys and Clyde Roads
Monday 10 February 2025	4.30pm	Boardroom, Fendalton Library and Service Centre, Corner Jeffreys and Clyde Roads
Monday 10 March 2025	4.30pm	Boardroom, Fendalton Library and Service Centre, Corner Jeffreys and Clyde Roads
Monday 7 April 2025	4.30pm	Boardroom, Fendalton Library and Service Centre, Corner Jeffreys and Clyde Roads
Monday 12 May 2025	4.30pm	Boardroom, Fendalton Library and Service Centre, Corner Jeffreys and Clyde Roads
Monday 9 June 2025	4.30pm	Boardroom, Fendalton Library and Service Centre, Corner Jeffreys and Clyde Roads
Monday 7 July 2025	4.30pm	Boardroom, Fendalton Library and Service Centre, Corner Jeffreys and Clyde Roads
Monday 11 August 2025	4.30pm	Boardroom, Fendalton Library and Service Centre, Corner Jeffreys and Clyde Roads
Monday 8 September 2025	4.30pm	Boardroom, Fendalton Library and Service Centre, Corner Jeffreys and Clyde Roads

2. Note that Board briefings will generally be held on the fourth Monday of each month (excluding December).

3. Authorise the Community Governance Manager, in consultation with the Community Board Chairperson, to amend the meeting schedule as required including adding or removing ordinary meetings.

Bridget Williams/Shirish Paranjape Carried

17. Waimāero Fendalton-Waimairi-Harewood Community Board Area Report - December 2022

Community Board Resolved FWHB/2022/00080

Part B

That the Waimāero Fendalton-Waimairi-Harewood Community Board:

1. Receive the Waimāero Fendalton-Waimairi-Harewood Community Board Area Report for December 2022.

Sam MacDonald/Shirish Paranjape Carried

James Gough left the meeting at 5.33pm during item 18.

18. Elected Members’ Information Exchange Te Whakawhiti Whakaaro o Te Kāhui Amorangi

Part B

Members exchanged information on matters of interest to the Board.

18.1 Wheels to Wings Project

The Board requested a status update on the Wheels to Wings MCR Project.

18.2 Snap Send Solve

The Board noted concerns that snap send solve reports are not being resolved and asked staff to follow up whether a technical error has been causing reports to be missed.

The Board also expressed concern at notifications being that reports have been resolved, before the physical repair has occurred.

18.3 Greers Road/Wairakei Road Intersection

The Board asked for staff to review the layout of the Greers/Wairakei intersection, in particular the suitability of the combined straight ahead/right turn lanes.

Clock in Bishopdale Community Hall

The Board asked for a clock to be installed in the Bishopdale Community Hall.

Karakia Whakamutunga

Meeting concluded at 5.38pm.

CONFIRMED THIS 7^th DAY OF FEBRUARY 2023

Bridget Williams

Chairperson

Waimāero Fendalton-Waimairi-Harewood Community Board

07 February 2023

8. Merivale Traffic and Parking Issues
Reference / Te Tohutoro:	22/709629
Report of / Te Pou Matua:	Georgia Greene, Traffic Engineer, Georgia.Greene@ccc.govt.nz Kiran Skelton, Engagement Advisor, Kiran.Skelton@ccc.govt.nz
General Manager / Pouwhakarae:	Jane Davis, General Manager Infrastructure, Planning & Regulatory Services (jane.davis@ccc.govt.nz)

1. Purpose of the Report Te Pūtake Pūrongo

1.1 The purpose of this report is for the Waimāero Fendalton-Waimairi-Harewood Community Board to consider the approval of No Stopping restrictions and parking restrictions in the Merivale and Strowan area.

1.2 This report has been written in response to concerns raised through the Community Board regarding traffic and parking issues within the Merivale area.

1.3 The Waimāero Fendalton-Waimairi-Harewood Community Board was briefed on the progress of the investigations at the 11 July 2022 and 7 November 2022 Community Board briefing meetings.

1.4 The decisions in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy. The level of significance was determined by the low level of impact and low number of people affected by the recommended decision.

1.5 The recommended options are to install parking and no stopping restrictions as in accordance with Attachments A-E.

2. Officer Recommendations Ngā Tūtohu

That the Waimāero Fendalton-Waimairi-Harewood Community Board:

1. Approves, pursuant to Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017, that the stopping of vehicles be prohibited at all times on;

a. The southwest side of St Andrews Square commencing at its intersection with Peel Street and extending in a north westerly direction for a distance of eight metres.

b. The southwest side of St Andrews Square commencing at its intersection with Peel Street and extending in a south easterly direction for a distance of eight metres.

c. The northwest side of Peel Street commencing at its intersection with St Andrews Square and extending in a south westerly direction for a distance of six metres.

d. The southeast side of Peel Street commencing at its intersection with St Andrews Square and extending in a south westerly direction for a distance of six metres.

e. The southwest side of Akela Street commencing at its intersection with Aikmans Road and extending in a south easterly direction to its intersection with Cox Street

f. The south west side of Akela Street commencing at its intersection with Cox Street and extending in a south easterly direction to its intersection with Office Road.

2. Approves, pursuant to Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017, that the parking of vehicles be restricted to a maximum period of 120 minutes between the times of 8am and 6pm, School Days only on;

a. The northeast side of Winchester Street commencing at a point 31 metres southeast of its intersection with Merivale Lane and extending in a south easterly direction for a distance of 132 metres.

b. The northeast side of Hewitts Road commencing at a point eight metres southeast of its intersection with Merivale Lane and extending in a south easterly direction for a distance of 161 metres.

3. Approves, pursuant to Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017, that the parking of vehicles be restricted to a maximum period of 120 minutes between the times of 9am and 4pm, School Days only on;

a. The northeast side of Urunga Avenue commencing at a point 23 meters southeast of its intersection with Halton Street and extending in a south easterly direction for a distance of 85 metres.

b. The northwest side of Normans Road commencing at a point 27 metres northeast of its intersection with Alpha Avenue and extending in a north easterly direction for a distance of 67 metres.

c. The northwest side of Normans Road commencing at a point 11 northeast of its intersection with Searells Road and extending in a north easterly direction for a distance of 54 metres.

d. The northwest side of Normans Road commencing at a point 20 metres northeast of its intersection with Hartley Avenue and extending in a north easterly direction for a distance of 37 metres.

e. The northwest side of Normans Road commencing at a point 22 metres northeast of its intersection with Urunga Avenue and extending in a north easterly direction for a distance of 72 metres.

f. The northwest side of Normans Road commencing at a point 23 metres northeast of its intersection with College Avenue and extending in a north easterly direction for a distance of 62 metres.

g. The northwest side of Normans Road commencing at a point 16 metres northeast of its intersection with Watford Street and extending in a north easterly direction for a distance of 162 metres.

h. The southwest side of St Andrews Square commencing at a point 23 metres southeast of its intersection with Normans Road and extending in a south easterly direction for a distance of 56 metres.

i. The southwest side of St Andrews Square commencing at a point 8 metres southeast of its intersection with Peel Street and extending in a south easterly direction for a distance of 64 metres.

4. Approves, pursuant to Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017, that the parking of vehicles be restricted to a maximum period of 3 minutes between the times of 8am and 9am, and between 2:30pm and 4pm, School Days only on;

a. The northeast side of Winchester Street commencing at a point 166 metres southeast of its intersection with Merivale Lane and extending in a south easterly direction for a distance of 123 metres.

5. Approves, pursuant to Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017, that the parking of vehicles be restricted to a maximum period of 3 minutes between the times of 8am and 9am, and between 2:30pm and 4pm, School Days only on;

a. The southwest side of Papanui Road commencing at a distance 11 metres southeast of its intersection with Merivale Lane and extending in a south easterly direction for a distance of 33 metres.

6. Revoke any previous resolutions pertaining to traffic controls made pursuant to any bylaw to the extent that they are in conflict with the traffic controls described in resolutions 1-5 above.

3. Reason for Report Recommendations Ngā Take mō te Whakatau

3.1 The recommendations in this report have been investigated and proposed in response to residents’ concerns about parking and traffic issues in the Merivale and Strowan area.

3.2 The proposed changes reflect the consultation response from residents.

4. Alternative Options Considered Ētahi atu Kōwhiringa

Do nothing

4.1 The advantages of this option include:

4.1.1 Retains unrestricted parking on Winchester Street, Hewitts Road, Papanui Road, Akela Street, Normans Road, Urunga Ave, and St Andrews Square.

4.2 The disadvantages of this option include:

4.2.1 Does not address the concerns raised in this area.

5. Detail Te Whakamahuki

Background

5.1 In response to residents’ concerns, Council staff have investigated issues with on-street parking, congestion, speeding, and traffic safety issues in the Merivale area, defined by the local roads within Papanui Road, Carlton Mill Road, Rossall Street, and Heaton Street. This area was also extended to include Normans Road and the local roads surrounding.

5.2 Council staff investigated these issues through parking surveys, crash data, speed data, and observational data. Staff also looked at where concerns were raised by residents.

5.3 In early 2019, the Council adopted the Suburban Parking Policy. This policy provides guidance on how we will allocate parking and street space in the suburban areas of Christchurch. The proposed parking changes have been guided by the Suburban Parking Policy which looks to install parking restrictions when the occupancy of on-street parking regularly exceeds 75% at peak times.

Parking

5.4 It is recognised that in certain areas, the supply of on-street parking cannot meet the parking demand. In areas close to the schools, there is high parking demand due to residents, students and staff using on-street parking. The demand for on-street parking has increased further due to the recent national legislation changes which removed the requirement for higher density residential developments to provide off-street parking.

5.5 Five parking assessments were carried out over two weeks in mid-2022. All streets within the area were assessed for parking occupancy, and an average percentage was calculated. Parking restrictions are proposed where the average parking occupancy was over 75% and there were no existing restrictions on either side of the road. Parking restrictions are only proposed on one side of the street in high parking demand areas, to provide a balance between short term and long term parking.

5.6 The Council does not currently offer residents parking permits, so the restrictions will also apply to residents.

5.7 Existing P5 parking restrictions on Winchester Street are proposed to be changed to P3 parking restrictions. Three minute parking restrictions are now the standard time restrictions installed outside schools. The lower time restriction is intended to be a drop off/pick up area and more efficient than a P5 area, where some parents use it to park and take children into school. This will encourage a higher turnover of vehicles dropping and picking up children before and after school.

5.8 A bus stop is proposed to be revoked on Winchester Street. This is a redundant public bus stop and St Margaret’s College do not use it. The proposal is to extend the P3 parking restrictions at this location, replacing the bus stop and markings.

5.9 Staff have not recommended parking changes in Exeter Street as consultation feedback showed clear opposition to the proposal.

Speeding

5.10 The local roads in this assessment area are proposed as Slow Speed Neighbourhood. These streets are currently proposed at a permanent 30 kilometre speed limit. These changes will be carried out through the Speed Management Plan and are proposed for implementation in financial year 2022/23.

Congestion

5.11 Streets at the south end of Merivale experience congestion particularly around the school drop off and pick up times. The Schools raised with Council staff that their students travel in from all over the City, making it hard for them to use active modes of transport.

5.12 The proposed parking changes will allow for more short term parking availability and provide more opportunities for parents to drop off and pick up. The proposed P3 parking restrictions on Papanui Road will decrease the need for parents to use Merivale Lane.

5.13 All high schools in the area work with students to encourage more active transport.

Traffic safety

5.14 No stopping restrictions are proposed where the operation of the road is limited due to parked cars. Akela Street is about seven metres wide and heavily parked out on both sides resulting in room for only one vehicle to travel through at a time. When turning into the street, it can be difficult to see if there is oncoming traffic and there are limited opportunities to pull over if needed. This has resulted in unsafe manoeuvres to allow for oncoming traffic to continue through.

5.15 No stopping restrictions at the St Andrews Square/Peel Street intersection are proposed to deter people from parking within the intersection and over the pedestrian crossing points. Staff observed this as an issue when they were on-site to carry out the parking assessments.

6. Community Views and Preferences

Public Consultation Te Tukanga Kōrerorero

6.1 Community consultation occurred from 24 November until 14 December 2022.

6.2 Area-specific letters outlining the proposals were sent to 304 residents. Emails were sent to non-residential stakeholders including Merivale Mall, St Andrew’s College, Rangi Ruru Girls’ School, St Margaret’s School, Ferndale School and Selwyn House. Feedback was received via email to the Engagement Advisor.

6.3 Staff met with Merivale Mall, St Andrews College, Rangi Ruru Girls’ School, St Margaret’s College, Ferndale School and Selwyn House during the consultation period to gather their feedback on the proposal.

6.3.1 St Margaret’s and Selwyn House supported the proposal. Ferndale School indicated support for the proposal but had concerns around availability of parking for their staff.

6.3.2 St Andrews and Rangi Ruru opposed the proposal. Their main concerns were that the parking restrictions would hinder the ability of their students and staff to find parking as well as push the current parking problem somewhere else where it couldn’t be managed.

6.3.3 Merivale Mall also opposed the proposal their concern was that there is a plan to build 20 residential units on Akela Street and that, despite these units having onsite parking, new residents would be negatively impacted by parking restrictions.

Summary of Submissions Ngā Tāpaetanga

6.4 We received 37 submissions from four schools, one business and 32 individuals.

St Andrews Square (delivered to 22 residents)

6.5 Three submissions supported the proposal.

6.6 One submission showed no indication of their preference.

Normans and Urunga Road (delivered to 112 residents)

6.7 Six submissions supported the proposal.

6.8 Four submissions did not support the proposal.

6.9 Three submissions showed no indication of their preference.

Exeter Street (delivered to 30 residents)

6.10 No submissions supported the proposal.

6.11 Two submissions did not support the proposal.

6.12 Three submissions showed no indication of their preference.

Winchester Street (delivered to 100 residents)

6.13 Three submissions supported the proposal.

6.14 Two submissions did not support the proposal.

6.15 Two submissions showed no indication of their preference.

Hewitts Road (delivered to 30 residents)

6.16 One submission supported the proposal.

6.17 One submission did not support the proposal.

6.18 Two submissions showed no indication of their preference.

Akela Street (delivered to 10 residents)

6.19 One submission supported the proposal.

6.20 Two submissions did not support the proposal.

6.21 Key issues raised by submitters were:

Issue	Staff response
Potential problems if residents have to park further away	Restrictions are proposed in high demand areas where residents already have difficulty finding on-street parking. We are proposing restrictions on one side of the road, to allow a balance of short term and long-term parking, and restrictions will not apply at night or on weekends.
St Andrews College are struggling with quantities of vehicles during school pick up and drop off times and vehicles parking illegally when dropping off/picking up children.	Parking restrictions will allow for a higher turnover of vehicles and more available parking for parents to drop off and pick up. This will decrease the need for people to park illegally and ease parking congestion along Normans Road. This area is patrolled regularly by the parking enforcement team during the drop off/pick up times to deter illegal parking.
A P120 limit will force cars to move to other car parking spots further away, not addressing the problem.	We’re aiming to provide a balance of short-term and long-term parking in high parking demand areas. If the proposal is approved, only one side of the street will be affected. Displaced long term parking will be dispersed over other streets in the area.
Vehicles using Normans Road as a rat-run. Some cars drive down Normans Road, usually outside the school hours, at fast speeds.	This area is proposed to be part of a Slow Speed Neighbourhood. Because Normans Road is a collector road, there is a proposal for a variable 30km/h speed limit during school hours.
Exeter Street is not suitable for school drop off and pick up	Winchester Street and Hewitts Road are intended as school drop of and pick up areas, not Exeter Street. The aim for Exeter is to provide room for short term parking in an area that is usually at full capacity during the day.
White parking lines (parking ticks) outside my property to prevent cars from illegally parking over driveways.	We are currently waiting for an internal policy to outline when to install white parking lines (parking ticks) in residential areas. Areas with new P120 parking restrictions may find a decrease in illegal parking due to a higher car turnover on the street.
Parking isn’t an issue outside of school times	These restrictions have been changed to be consistent with the surrounding area and will only apply on school days.
Residents should be allowed a permit or exemption to the restrictions.	Council doesn’t currently issue residents exemption permits.

7. Policy Framework Implications Ngā Hīraunga ā- Kaupapa here

Strategic Alignment Te Rautaki Tīaroaro

6.1 Council’s strategic priorities have been considered in formulating the recommendations in this report, however this area of work is not specifically covered by an identified priority.

6.2 This report supports the Council's Long Term Plan (2021 - 2031):

6.2.1 Activity: Transport

· Level of Service: 10.3.3 Maintain customer perception of the ease of use of Council on- street parking facilities - >=50% resident satisfaction

Policy Consistency Te Whai Kaupapa here

6.3 The recommendations in this report are consistent with the Christchurch Suburban Parking Policy.

Impact on Mana Whenua Ngā Whai Take Mana Whenua

6.4 The decision does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Mana Whenua, their culture and traditions.

Climate Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi

6.5 This proposal includes measures to encourage walking and therefore will result in positive changes to reduce carbon emissions and the effects of Climate Change.

Accessibility Considerations Ngā Whai Whakaaro mā te Hunga Hauā

6.6 This proposal improves accessibility for pedestrians, by providing a safer means of accessing the pedestrian crossing points at this intersection.

8. Resource Implications Ngā Hīraunga Rauemi

Capex/Opex Ngā Utu Whakahaere

7.1 Cost to Implement - approximately $8,000 for the installation of new road signs and markings, plus $3,000 for the investigation and preparation of this report.

7.2 Maintenance/Ongoing costs – Approximately $500 per year.

7.3 Funding Source - Traffic Operations Signs and Markings budget (2022/23)

Other

7.4 None identified.

9. Legal Implications Ngā Hīraunga ā-Ture

Statutory power to undertake proposals in the report Te Manatū Whakahaere Kaupapa

8.1 Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017 provides Council with the authority to install parking and stopping restrictions by resolution.

8.2 The Community Boards have delegated authority from the Council to exercise the delegations as set out in the Register of Delegations. The list of delegations for the Community Boards includes the resolution of stopping restrictions and traffic control devices.

8.3 The installation of any signs and/or markings associated with traffic control devices must comply with the Land Transport Rule: Traffic Control Devices 2004.

Other Legal Implications Ētahi atu Hīraunga-ā-Ture

8.4 There is no other legal context, issue or implication relevant to this decision.

8.5 This specific report has not been reviewed and approved by the Legal Services Unit however the report has been written using a general approach previously approved of by the Legal Services Unit, and the recommendations are consistent with the policy and legislative framework outlined in sections 8.1 – 8.3.

10. Risk Management Implications Ngā Hīraunga Tūraru

9.1 None identified.

Attachments / Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Winchester St/Hewitts Rd - Parking Restrictions	23/55926	36
b ⇩	Papanui Road - P3 Parking Restrictions	23/55937	37
c ⇩	Akela Street - No Stopping Restrictions	23/55906	38
d ⇩	Normans Road/Urunga Ave - Parking Restrictions	23/55952	39
e ⇩	St Andrews Square - Parking & No Stopping Restrictions	23/55930	40

In addition to the attached documents, the following background information is available:

Document Name	Location / File Link
Not Applicable	Not Applicable

Confirmation of Statutory Compliance / Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories / Ngā Kaiwaitohu

Authors

Georgia Greene - Traffic Engineer

Kiran Skelton - Engagement Assistant

Approved By

Katie Smith - Team Leader Traffic Operations

Stephen Wright - Manager Operations (Transport)

Waimāero Fendalton-Waimairi-Harewood Community Board

07 February 2023

9. Swanleigh Place - Tree Removal
Reference / Te Tohutoro:	22/1669275
Report of / Te Pou Matua:	Tony Armstrong, Arborist (Transport)
General Manager / Pouwhakarae:	Jane Davis, General Manager Infrastructure, Planning & Regulatory Services (jane.davis@ccc.govt.nz)

1. Nature of Decision or Issue and Report Origin

1.1 The Council received a request from the residents at number 20 Swanleigh Place for the removal of an oak (street) tree.

1.2 This report is staff generated in response to an application and assessment under clauses 4.17 to 4.19 of the Council's tree policy.

1.3 The decision in this report is low significance in relation to the Christchurch City Council’s Significance and Engagement Policy. The level of significance was determined by the generally low significance of trees in local areas of interest.

1.4 This report is presented with reference to sections 4.20 to 4.24 of Councils tree policy.

2. Officer Recommendations Ngā Tūtohu

That the Waimāero Fendalton-Waimairi-Harewood Community Board:

1. Receive the report.

2. Decline the application to remove the oak (street) tree outside 20 Swanleigh Place (ID 141756).

3. Reason for Report Recommendations Ngā Take mō te Whakatau

3.1 The tree condition, risk profile and its amenity value do not warrant its removal.

3.2 The reason(s) provided in the application are not sufficiently supported.

4. Alternative Options Considered Ētahi atu Kōwhiringa

4.1 General maintenance by the property owner (in combination with 4.2). Advantage being tree is retained for local amenity but disadvantage that resident making request not satisfied. Issue may or may not be resolved.

4.2 Continuation of tree maintenance by Council (in combination with 4.1). Advantage being tree is retained for local amenity but disadvantage that resident making request not satisfied. Issue may or may not be resolved.

4.3 Tree removal. Advantage being resident is satisfied and issue may be resolved. Disadvantage being loss of amenity and canopy cover. Tree may not be able to be replaced in situ, due to infrastructure and services in the street environment.

5. Detail Te Whakamahuki

5.1 The tree in question is a large, mature Oak (ID 141756) measuring approx. 14m in height (canopy spread of approx. 16m) and with an overall Condition Rating of Good (2). As a protected street tree in good condition it is not currently on a programme for removal as part of routine maintenance and renewal programmes. Ref 4.17 & 4.23 of tree policy.

5.2 It is located on the berm at 20 Swanleigh Place in the Fendalton/Waimairi/Harewood Ward and is Protected as a Public Realm (Street) tree. There are numerous other street tree plantings of similar species/size, plane trees and some native planting of Kowhai and Plagianthus.

5.3 The Standard Tree Evaluation (STEM) of the tree resulted in a score of 102 points and a value of approximately $20,000 with a useful life expectancy. A risk assessment of the tree concluded that the risk was ‘Broadly Acceptable’.

5.4 Council records show that trees in the street have received maintenance since 2016. This tree has been inspected twice in 2020 with maintenance (pruning) recorded in Jan 2021. Tree removal requests (Tickets) were received in 2020 with an application made in 2022.

5.5 An assessment under clauses 4.1 to 4.5 of the Council Tree Policy determined that the tree is not in a state of irreversible decline, dead and/or structurally unsound; not unhealthy, dead and/or structurally unsound; not causing, or likely to cause, significant damage to buildings, services or property; not posing an unacceptable safety risk to the public; and not impeding consented legal access.

5.6 As per 4.17 to 4.19 of the tree policy, it does not meet these criteria, alternative resolutions to removal have been considered eg targeted pruning or other maintenance. These attempted remedies have not satisfied the resident’s concerns and they submitted an application to the Council for the relevant community board to consider.

5.7 The tree has been assessed by a Council employed technician arborist. Other relevant information pertaining to the application medical certificate has been submitted and is attached to this report. No resource consent has been applied for, although the resident had offered to make this application and pay costs prior.

5.8 The resident has applied for the tree to be removed for the following reasons:-

5.8.1 4.20 (Health). Requests for removal of tree(s) will be considered for health reasons where there is confirmation from either the applicant’s medical practitioner, a clinical immunologist or the medical officer of health confirming that the tree(s) is/are the sole cause of the applicant’s condition and that removal of the tree(s) is the sole most practicable solution to significantly improving the applicant(s) condition. The resident has provided a medical certificate (see attachment).

5.8.2 4.21 (Damage). Requests for removal of tree(s) that are causing property damage will be considered where the damage is confirmed to be a direct result of the tree and where no alternative measures (including engineering solutions) can be used to mitigate the problem. The resident has not provided information supporting this and the tree assessment did not note anything of significance to substantiate this.

5.8.3 4.22 (Nuisance). Requests for removal of tree(s) due to other issues will only be approved under exceptional circumstances and will be required to meet all of the criteria below:

• The issue caused by the tree has a significant effect on the applicants day to day living; and

• The tree is the sole cause of the issue; and

• The issue is not able to be mitigated through general maintenance by the property owner e.g. clearing gutters of leaves; and

• No pruning intervention can be undertaken which will mitigate the issue caused by the tree; and

• No reasonable engineering solution can mitigate the issue caused by the tree.

5.9 Note: When deciding whether to accept an application for tree removal under 4.20-4.22 the relevant board may take into consideration the following: any significant attributes of the tree such as cultural, ecological, historical, social or contributing to the landscape amenity; age and size of the tree; length of time the applicant has resided by the tree and whether it was reasonable for them to have known about the concerns raised prior to them residing there (noted that the resident planted the tree in what appeared to be their property at the time); the useful life expectancy of the tree; whether mitigation pruning to alleviate the issue should be considered sufficient; and any other attributes provided by the tree that are considered important to the local community.

5.10 The decision affects the following wards/Community Board areas:

5.10.1 Waimāero Fendalton-Waimairi-Harewood.

6. Policy Framework Implications Ngā Hīraunga ā- Kaupapa here

Strategic AlignmentTe Rautaki Tīaroaro

6.1 This report supports the Council's Long Term Plan (2021 - 2031):

6.1.1 Activity: Parks and Foreshore

· Level of Service: 6.8.2.1 Increasing tree canopy in Parks - A net increase in total number of trees is achieved (1:2 replacement policy), with a minimum of 50% of the trees being medium to very large species.

The staff recommendation, not to remove the tree, supports retention of canopy cover in streets

Policy Consistency Te Whai Kaupapa here

6.2 The decision is consistent with Council’s Plans and Policies. Reference Tree Policy 4.17 to 4.24.

Impact on Mana Whenua Ngā Whai Take Mana Whenua

6.3 The decision does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does specifically impact Mana Whenua, their culture and traditions.

6.4 The decision does not involve a matter of interest to Mana Whenua and will not impact on our agreed partnership priorities with Ngā Papatipu Rūnanga.

Climate Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi

6.5 A Standard Tree Evaluation (STEM) was undertaken as part of the assessment, which includes an element of climate consideration. The STEM provides a basic and broad analysis regarding economic benefits in terms of energy savings, carbon sequestration, and pollutant cycling and rainfall reductions. By virtue of its size (large canopy), the tree scored a moderate for its contribution in an urban environment. The loss of the tree would need to be mitigated overtime by the replacement with two new trees in accordance with the Tree Policy.

Accessibility Considerations Ngā Whai Whakaaro mā te Hunga Hauā

6.6 Swanleigh Place is cul de sac street and classified as a low volume, local road. These roads function almost entirely for access purposes and are not intended to act as through routes (for motor vehicles).

7. Resource Implications Ngā Hīraunga Rauemi

Capex/Opex Ngā Utu Whakahaere

7.1 Cost to Implement – Approximately $3,000 to cover costs of assessments, tree removal and replacement planting (see 7.5 below).

7.2 Maintenance/Ongoing costs – Approximately $1,000 to cover costs of establishment maintenance (of 2 replacement trees as per policy) and $100 per tree per annum thereafter.

7.3 Funding Source – Trees on Council’s removal and renewal programme are initially CAPEX for tree removal and replacement planting, from Transport Street Tree Capital Budget. Thereafter OPEX for ongoing maintenance from Transport Street Tree Maintenance Budget.

7.4 Part 4.24 of the Tree Policy, states where a tree removal request does not meet the criteria of 4.17 but is approved, the Board may resolve that the applicant(s) pay part/all of the costs, including any additional costs associated with reporting, any resource consent costs, actual costs of removal and replacement planting, or the value of the tree provided by its environmental, economic or social benefits, being approximately $20,000 (See 7.6 below).

Other He mea anō

7.5 The tree is protected, by reason of its height exceeding 6m, and of average condition, therefore it is not currently on a programme for removal as part of operational/capital works street tree renewals.

7.6 If a decision is made by the Community Board to remove the tree and not seek costs from the applicant, and resource consent is granted, then it will be placed on Council’s programme of street tree renewal works and the timing based upon other priorities. Therefore its removal would be done as part of the wider renewal programme.

8. Legal Implications Ngā Hīraunga ā-Ture

Statutory power to undertake proposals in the report Te Manatū Whakahaere Kaupapa

8.1 The tree is located in the legal road and listed as a protected (Public Realm) asset.

Other Legal Implications Ētahi atu Hīraunga-ā-Ture

8.2 The legal consideration is the relevant delegated authority, including resource consent, for determining a decision on removal.

9. Risk Management Implications Ngā Hīraunga Tūraru

9.1 A tree condition assessment was undertaken as part of this report preparation. This concluded in the tree being in good overall condition, both health and structure. The risk associated with this tree has therefore been determined as Broadly Acceptable, and hence no further work required relating to the risk posed by the tree.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a	Application and Medical Certificate - Tree Removal Request (20 Swanleigh) - Confidential	23/60974

In addition to the attached documents, the following background information is available:

Document Name – Location / File Link

Not applicable

Confirmation of Statutory Compliance Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories Ngā Kaiwaitohu

Author

Tony Armstrong - Arborist

Approved By

Wayne Manu - Team Leader Road Amenity & Asset Protection

Stephen Wright - Manager Operations (Transport)

Waimāero Fendalton-Waimairi-Harewood Community Board

07 February 2023

10. Waimairi Road - Tree Removal
Reference / Te Tohutoro:	22/1669337
Report of / Te Pou Matua:	Tony Armstrong, Arborist (Transport)
General Manager / Pouwhakarae:	Jane Davis, General Manager Infrastructure, Planning & Regulatory Services (jane.davis@ccc.govt.nz)

1. Nature of Decision or Issue and Report Origin

1.1 The Council received a request from the resident at number 326 Waimairi Raod for the removal of an oak (street) tree.

1.2 This report is staff generated report following an application and assessment under clauses 4.17 to 4.19 of the Council's tree policy.

1.3 The decision in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy. The level of significance was determined by the generally low significance of trees in local areas of interest.

1.4 This report is presented with reference to sections 4.20 to 4.24 of the Council’s tree policy.

2. Officer Recommendations Ngā Tūtohu

That the Waimāero Fendalton-Waimairi-Harewood Community Board:

1. Receive the report.

2. Decline the application to remove the oak (street) tree outside 326 Waimairi Road (ID 13366).

3. Reason for Report Recommendations Ngā Take mō te Whakatau

3.1 The tree condition, risk profile and its amenity value do not warrant its removal.

3.2 The reason(s) provided in the application are not sufficiently supported.

4. Alternative Options Considered Ētahi atu Kōwhiringa

4.3 General maintenance by a third party (in combination with 4.1 & 4.2). Advantage being tree is retained for local amenity but disadvantage that resident making request not satisfied. Issue may or may not be resolved and this option has not been fully explored.

4.4 Tree removal. Advantage being resident is satisfied and issue may be resolved. Disadvantage being loss of amenity and canopy cover. Tree may not be able to be replaced in situ, due to infrastructure and services in the street environment.

5. Detail Te Whakamahuki

5.1 The tree in question is a large, mature Oak (ID 13366) measuring approx. 18m in height (canopy spread of approx. 23m) and with an overall Condition Rating of Good (2). As a protected street tree in good condition it is not currently on a programme for removal as part of routine maintenance and renewal programmes. Ref 4.17 & 4.23 of tree policy.

5.2 The tree is located on the berm at 326 Waimairi Road in the Fendalton-Waimairi‑Harewood Community Board area and is protected as a Public Realm (Street) tree. There are numerous other street tree plantings of similar species/size, oak, and liquidambar.

5.3 The Standard Tree Evaluation (STEM) of the tree resulted in a score of 108 points and a value of approx. $24,000 with a useful life expectancy. A risk assessment of the tree concluded that the risk was ‘Broadly Acceptable’.

5.4 Council records show that trees in the street have received maintenance annually since 2015. This tree has been inspected regularly since 2019 with most recent maintenance (pruning) recorded in August 2021. Tree removal requests (Tickets) were received in 2019 and most recently in June 2022 together with an application.

5.5 Assessment under clauses 4.1 to 4.5 of the tree policy determined that the tree is not in a state of irreversible decline, dead and/or structurally unsound; not unhealthy, dead and/or structurally unsound; not causing, or likely to cause, significant damage to buildings, services or property; not posing an unacceptable safety risk to the public; and not impeding consented legal access.

5.6 As per clauses 4.17 to 4.19 of the tree policy it does not meet these criteria, alternative resolutions to removal have been considered e.g. targeted pruning or other maintenance. As no alternative resolution acceptable to the resident was found, the resident has submitted an application to the Council for the relevant community board to consider.

5.7 The tree has been assessed by a Council employed technician arborist. Other relevant information pertaining to the application including a medical certificate and a Drainlayers letter have been submitted. No resource consent has been applied for.

5.8 The resident has applied for the tree to be removed for the following reasons:-

5.8.2 4.21 (Damage). Requests for removal of tree(s) that are causing property damage will be considered where the damage is confirmed to be a direct result of the tree and where no alternative measures (including engineering solutions) can be used to mitigate the problem. The resident has provided a Drainlayer’s letter outlining condition of the sewer and stormwater drains. (see attachment).

5.8.3 4.22 (Nuisance). Requests for removal of tree(s) due to other issues will only be approved under exceptional circumstances and will be required to meet all of the criteria below:

• The issue caused by the tree has a significant effect on the applicants day to day living; and

• The tree is the sole cause of the issue; and

• The issue is not able to be mitigated through general maintenance by the property owner e.g. clearing gutters of leaves; and

• No pruning intervention can be undertaken which will mitigate the issue caused by the tree; and

• No reasonable engineering solution can mitigate the issue caused by the tree.

5.10 The decision affects the following wards/Community Board areas:

5.10.1 Waimāero Fendalton-Waimairi-Harewood.

6. Policy Framework Implications Ngā Hīraunga ā- Kaupapa here

Strategic AlignmentTe Rautaki Tīaroaro

6.1 This report supports the Council's Long Term Plan (2021 - 2031):

6.1.1 Activity: Parks and Foreshore.

· The staff recommendation, not to remove the tree, supports retention of canopy cover in streets.

Policy Consistency Te Whai Kaupapa here

6.2 The decision is consistent with Council’s Plans and Policies. Reference Tree Policy 4.17 to 4.24.

Impact on Mana Whenua Ngā Whai Take Mana Whenua

6.4 The decision does not involve a matter of interest to Mana Whenua and will not impact on our agreed partnership priorities with Ngā Papatipu Rūnanga.

Climate Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi

6.5 A Standard Tree Evaluation (STEM) was undertaken as part of the assessment, which includes an element of climate consideration. The STEM provides a basic and broad analysis regarding economic benefits in terms of energy savings, carbon sequestration, pollutant cycling and rainfall reductions. By virtue of its size (large canopy), the tree scored a moderate for its contribution in an urban environment. The loss of the tree would need to be mitigated overtime by the replacement with two new trees in accordance with the Tree Policy.

Accessibility Considerations Ngā Whai Whakaaro mā te Hunga Hauā

6.6 Waimairi Road (Avonhead to Grahams Road) is classified as a Level 1, local road. These roads function almost entirely for access purposes and are not intended to act as through routes (for motor vehicles).

7. Resource Implications Ngā Hīraunga Rauemi

Capex/Opex Ngā Utu Whakahaere

7.1 Cost to Implement – Approximately $3,000 to cover costs of assessments, tree removal and replacement planting. (see 7.5 below).

7.2 Maintenance/Ongoing costs – Approximately $1,000 to cover costs of establishment maintenance (of 2 replacement trees as per policy) and $100 per tree per annum thereafter.

7.3 Funding Source – Trees on Councils removal and renewal programme are initially CAPEX for tree removal and replacement planting, from Transport Street Tree Capital Budget. Thereafter OPEX for ongoing maintenance from Transport Street Tree Maintenance Budget.

Other He mea anō

7.5 The tree is protected, by reason of its height exceeding 6m, and in good condition, therefore it is not currently on a programme for removal as part of operational/capital works street tree renewals.

8. Legal Implications Ngā Hīraunga ā-Ture

Statutory power to undertake proposals in the report Te Manatū Whakahaere Kaupapa

8.1 The tree is located in the legal road and listed as a protected (Public Realm) asset.

Other Legal Implications Ētahi atu Hīraunga-ā-Ture

8.2 The legal consideration is the relevant delegated authority, including resource consent, for determining a decision on removal.

9. Risk Management Implications Ngā Hīraunga Tūraru

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a	Application and Medical Certificate - Tree Removal request (326 Waimairi) - Confidential	23/61002

In addition to the attached documents, the following background information is available:

Document Name – Location / File Link

Not applicable

Confirmation of Statutory Compliance Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories Ngā Kaiwaitohu

Author

Tony Armstrong - Arborist

Approved By

Wayne Manu - Team Leader Road Amenity & Asset Protection

Stephen Wright - Manager Operations (Transport)

Waimāero Fendalton-Waimairi-Harewood Community Board

07 February 2023

13. Waimāero Fendalton-Waimairi-Harewood Community Board Area Report - February 2023
Reference / Te Tohutoro:	23/37173
Report of / Te Pou Matua:	Maryanne Lomax, Community Governance Manager (maryanne.lomax@ccc.govt.nz)
General Manager / Pouwhakarae:	Mary Richardson, General Manager Citizens & Community (Mary.Richardson@ccc.govt.nz)

1. Purpose of Report Te Pūtake Pūrongo

This report provides the Board with an overview on initiatives and issues current within the Community Board area.

2. Officer Recommendations Ngā Tūtohu

That the Waimāero Fendalton-Waimairi-Harewood Community Board:

1. Receive the Waimāero Fendalton-Waimairi-Harewood Community Board Area Report for February 2023.

2. Note the Council's delegation to the Community Board regarding the appointment of representatives to the Riccarton Bush Trust and confirm the appointment of Shirish Paranjape as the Board's representative.

3. Community Support, Governance and Partnership Activity

3.1 Community Governance Projects

Activity

Detail

Timeline

Strategic Alignment

Culture Galore 2023

This year's event will be held on 18 February 2023 at Ray Blank Park in Ilam.

There will be a variety of stage performances, food stalls, information stalls and 'have a go' activities.

18 February 2023

· Resilient Communities

· Strengthening Communities Together Strategy

Edible and Sustainable Garden Awards

Nominations closed on 10 January 2023. Thirteen nominations have been received for our Board area.

A function to present the awards will be held in March (date to be confirmed).

March 2023

· Resilient Communities

· Strengthening Communities Together Strategy

3.2 Jellie Park Pool Party

The Jellie Park pool party was held on 2 December 2022. The event was open to young people in Years 7 to 13. Approximately 120 young people from the area attended the event which was run in partnership with the Papanui Youth Development Trust and supported by youth workers from Te Ora Hou Ōtautahi.

The event was funded by the Waimāero Fendalton-Waimairi-Harewood and Waipapa Papanui-Innes-Central Community Boards. A huge thanks to our local Community Recreation Advisers, Lisa Gregory and Helen Miles for their work on the event.

3.3 Summer Buckets of Fun

Building on the success of last year's Summer Buckets of Fun, Avonhead Community Trust (ACT) put together one hundred Summer Buckets of Fun for local families. The buckets were engaging for the whole family and included lots of fun and free ideas for families to do together over the holidays.

With the support from the Waimāero Fendalton-Waimairi-Harewood Community Board, Avonhead Baptist Church, and local sponsors, ACT were able to double what they distributed last year. The buckets were well received and given to local families through Avonhead and Russley Primary Schools, the local food bank, ACT holiday programmes, and the wider community.

3.4 Christmas Community Liaison Network Meeting

The last Community Liaison Meeting of 2022 took place on Wednesday 30 November 2022 at the FC Twenty 11 Club House, on Yaldhurst Road. This facility is now in the Waimairi ward area following the boundary changes that came into effect in October 2022.

Jimmy Sinclair, from Kia Kori Waitaha, Play in Canterbury, was the guest speaker and talked to the group about the purpose of their project. This was followed by the attendees having lots of fun playing outside with the equipment, including giant Jenga!

The group completed a task to help identify how best staff can support them in 2023, to help them be successful in what they are trying to achieve and to identify the best timings for the meetings.

On behalf of the Community Board, Bridget Williams officially thanked the group for the awesome work they do in the community. The meeting was then closed and followed by an end-of-year thank-you lunch for those in attendance.

3.5 Crosbie Park Working Bee

Following the successful planting day in October 2022, a community working bee took place at the Ilam Stream in Crosbie Park on 21 December, to assist the local Park Ranger in maintaining and caring for the new plants. The working bee was arranged before Christmas to engage the local community members in helping care for the plants, particularly during the school holidays, whilst the local school and Playcentre are closed.

Seven people turned up, two existing volunteers from NOTIS and five new to the project, two from a local church, and three Russley Primary Year 8 leavers. All of the volunteers have indicated they are keen to continue to be involved.

Before the working bee began, Council staff on-site spoke to a couple of local children who were in the park with their carer. They were unable to stay for the working bee so they decided to pick up all the rubbish from the stream before people arrived!

3.6 Community Funding Summary

3.6.1 A status report on the Board's 2022-23 Discretionary Response Fund and Youth Development Fund as at 12 January 2023 is attached (refer to Attachment A).

3.6.2 Youth Development Fund report back

On 15 August 2022, the Community Board approved funding towards seven players from the Burnside West Christchurch University Cricket Club to participate in a development tour to India from 27 September to 14 October 2022. A report back on the trip is attached (refer to Attachment B).

3.7 Participation in and Contribution to Decision Making

3.7.1 Report back on other Activities contributing to Community Board Plan

· A workshop was held on 21 November 2022 where the Board began discussions on content of the 2023-25 Community Board Plan. A second workshop was held on 30 January to confirm the draft priorities which will then go out for community engagement.

3.7.2 Council Engagement and Consultation

· There are no consultations currently underway affecting the Fendalton-Waimairi-Harewood area.

3.8 Governance Advice

3.8.1 Community Board appointment to Riccarton Bush Trust

At their meeting on 7 November 2022, the Community Board resolved to:

Nominate Shirish Paranjape as the Board’s representative to the Riccarton Bush Trust.

This nomination would normally require Council approval, however at the Council meeting on 7 December 2022, the Council delegated to the Waimāero Fendalton-Waimairi-Harewood and Waipuna Halswell-Hornby-Riccarton Community Boards the ability to each appoint two representatives to the Riccarton Bush Trust.

The Waimāero Fendalton-Waimairi-Harewood Community Board is now able to confirm the appointment of Shirish Paranjape as the Board's representative.

The second appointment the Board is delegated to make has historically been an external appointment and the Trust will provide the Community Board with further information regarding this appointment at a later date.

4. Advice Provided to the Community Board

4.1 Customer Service Request Report - Hybris monthly report for December 2022 attached, providing an overview of the number of Customer Service Requests that have been received, including the types of requests being received and a breakdown of how they are being reported (refer to Attachment C).

4.2 Memo - Riccarton and Fendalton Christchurch Regeneration Acceleration Facility (CRAF) Programme - update on submissions (circulated 29 November 2022)

4.3 Memo - Glandovey Road West & Idris Road - Active Transport Improvements Project (circulated 13 January 2023)

4.4 Memo - Road Stopping Application - 16 McLeans Island Road (circulated 16 January 2023)

4.5 Memo - Temporary closure of Jellie Park Sports pool (circulated 18 January 2023)

4.6 Fendalton-Waimairi-Harewood Alcohol Licence Requests - November 2022 to January 2023 (circulated 18 January 2023)

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Fendalton-Waimairi-Harewood Board Funding Update - January 2023	23/37978	68
b ⇩	Burnside West Christchurch University Cricket Club - YDF report	23/37897	70
c ⇩	Fendalton-Waimairi-Harewood Hybris Report December 2022	23/37887	81

Signatories Ngā Kaiwaitohu

Author

Maryanne Lomax - Manager Community Governance, Fendalton-Waimairi-Harewood

Approved By

Matthew McLintock - Manager Community Governance Team

John Filsell - Head of Community Support and Partnerships

[1] https://www.lgnz.co.nz/about/governance/community-board-executive-committee/

Funding Request Number	Organisation	Project Name	Amount Requested	Amount Recommended
00064998	Marist Albion Rugby Club Inc	Repair the roof of the South Hagley Park Club changing sheds	$17,393	$5,000

Total Budget 2022/23	Granted To Date	Available for allocation	Balance If Staff Recommendation adopted
$122,766	$82,050	$40,716	$35,716

ITEM NO.	GENERAL SUBJECT OF EACH MATTER TO BE CONSIDERED	SECTION	SUBCLAUSE AND REASON UNDER THE ACT	PLAIN ENGLISH REASON	WHEN REPORTS CAN BE RELEASED
9.	Swanleigh Place - Tree Removal
	Attachment a - Application and Medical Certificate - Tree Removal Request (20 Swanleigh)	s7(2)(a)	Protection of Privacy of Natural Persons	The information includes a person's private personal information.	It is unlikely that private personal information would be released.
10.	Waimairi Road - Tree Removal
	Attachment a - Application and Medical Certificate - Tree Removal request (326 Waimairi)	s7(2)(a)	Protection of Privacy of Natural Persons	The information includes a person's private personal information.	It is unlikely that private personal information would be released.

7. Waimāero Fendalton-Waimairi-Harewood Community Board Submissions Committee Minutes - 28 November 2022
Reference / Te Tohutoro:	23/64232
Report of / Te Pou Matua:	Aidan Kimberley, Community Board Advisor, Aidan.Kimberley@ccc.govt.nz
General Manager / Pouwhakarae:	Mary Richardson, General Manager Citizens & Community (Mary.Richardson@ccc.govt.nz)

11. Fendalton Waimairi Harewood Community Board 2022-23 Discretionary Response Fund Application - Marist Albion Rugby Club Inc
Reference / Te Tohutoro:	23/71882
Report of / Te Pou Matua:	Lisa Gregory, Community Recreation Advisor lisa.gregory@ccc.govt.nz
General Manager / Pouwhakarae:	Mary Richardson, General Manager Citizens & Community (Mary.Richardson@ccc.govt.nz)

Author	Lisa Gregory - Community Recreation Advisor
Approved By	Maryanne Lomax - Manager Community Governance, Fendalton-Waimairi-Harewood

12. New Zealand Community Boards' Executive Committee- Voting for Zone 5 Representative
Reference / Te Tohutoro:	23/62275
Report of / Te Pou Matua:	Manager- Community Governance
General Manager / Pouwhakarae:	Mary Richardson, General Manager Citizens & Community (Mary.Richardson@ccc.govt.nz)

Author	Sree Nair - Community Governance Advisor
Approved By	John Filsell - Head of Community Support and Partnerships