Agenda of Waihoro Spreydon-Cashmere-Heathcote Community Board

Waihoro Spreydon-Cashmere-Heathcote Community Board

15 December 2022

Unconfirmed

Waihoro

Spreydon-Cashmere-Heathcote Community Board

Open Minutes

Date: Thursday 10 November 2022

Time: 4.01 pm

Venue: Boardroom, Beckenham Service Centre,
66 Colombo Street, Beckenham

Present

Chairperson

Deputy Chairperson

Members

Callum Ward

Keir Leslie

Melanie Coker

Will Hall

Tim Lindley

Lee Sampson

Tim Scandrett

Sara Templeton

Arohanui Grace

Manager Community Governance, Spreydon-Cashmere-Heathcote

941 6663

Arohanui.Grace@ccc.govt.nz

www.ccc.govt.nz

Part A Matters Requiring a Council Decision

Part B Reports for Information

Part C Decisions Under Delegation

Karakia Tīmatanga: All Board members.

The agenda was dealt with in the following order.

1. Apologies Ngā Whakapāha

Part C

Community Board Resolved SCBCC/2022/00006

That the apologies received from Roy Kenneally be accepted.

Melanie Coker/Tim Scandrett Carried

2. Declarations by Member Te Ki Taurangi

Part B

Will Hall completed his oral and written declaration in the presence of John Filsell, Head of Community Support and Partnerships.

Attachments

a Declaration - Will Hall

3. Declarations of Interest Ngā Whakapuaki Aronga

Part B

There were no declarations of interest recorded.

4. Confirmation of Previous Minutes Te Whakaāe o te hui o mua

Part C

Community Board Resolved SCBCC/2022/00007

That the minutes of the Waihoro Spreydon-Cashmere-Heathcote Community Board meeting held on Friday, 28 October 2022 be confirmed.

Lee Sampson/Tim Lindley Carried

5. Public Forum Te Huinga Whānui

Part B

5.1

Santa Claus Workshop

Stuart Williams, Chairperson, and Martin Thompson, Workshop Manager, spoke on behalf of the Santa Claus Workshop Charitable Trust regarding the Trust’s premises. The Trust makes wooden toys throughout the year to be given to children in need at Christmas. It previously operated out of Shirley Boys School site, but has not had a premises since the school site closed.

Council staff worked with the Trust to identify a Council-owned facility that met its needs, but nothing suitable was available. The Trust asked the Board for assistance in finding a new premises.

Board members suggested that the Trust contact a range of community facilities about a potential premises, including the St Martins Menzshed, Ministry of Education sites, the Santa Parade and the Malthouse.

The Chairperson thanked Mr Williams and Mr Thompson for their presentation.

5.2 Proposed Platform at Beckenham Ponds

James Harris, Multi-Material Technology Department at Cashmere High School, spoke on behalf of John Doyle-Sims, student, about hisproposal to build a platform on the banks of the Beckenham Ponds.

Mr Doyle-Sims presented to the Board earlier in the year about a proposed platform. He has since been working with Council staff to find a suitable location and finalise the design. Staff have confirmed the Beckenham Ponds as a suitable location, and are in the process of assessing the design.

The Chairperson thanked Mr Harris for his presentation.

Attachments

a Proposed Platform at Beckenham Ponds

5.3 Development on Bunyon Street in Waltham

Susan Turnbull, resident, spoke about a new development on Bunyon Street in Waltham. She is concerned that the three-story flats will not get direct sunlight for half of the year and that the outdoor space is less than the minimum required.

The Chairperson thanked Ms Turnbull for her presentation.

Part B

The Waihoro Spreydon-Cashmere-Heathcote Community Board agreed to:

1. Request staff advice on the assessment carried out on the District Plan provisions when processing the consent for 9, 11 and 13 Banyon Street in Waltham, including any non-compliance and mitigating factors.

2. Request staff advice on the resource consenting process for developments, including when a commissioner is appointed.

6. Deputations by Appointment Ngā Huinga Whakaritenga

Part B

There were no deputations by appointment.

7. Presentation of Petitions Ngā Pākikitanga

Part B

There was no presentation of petitions.

8. Correspondence

Officer Recommendations Ngā Tūtohu

That the Spreydon-Cashmere-Heathcote Community Board:

1. Receive the correspondence from Craig Burke in relation to a drinking fountain at Rapaki Track and refer to staff for advice.

Community Board Resolved SCBCC/2022/00008

Part B

That the Spreydon-Cashmere-Heathcote Community Board:

1. Receive the correspondence from Craig Burke in relation to a drinking fountain at Rapaki Track.

2. Refer the correspondence to staff for advice on whether a drinking fountain at Rapaki Track or nearby is feasible.

Keir Leslie/Tim Lindley Carried

10. 426 Port Hills Road - Proposed No Stopping Restrictions

Community Board Resolved SCBCC/2022/00009 (Officer recommendation accepted without change)

Part C

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1. Approves, pursuant to Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017, that the stopping of vehicles be prohibited at any time generally in accordance with that shown on the plan provided as Attachment A to this report in the agenda of this meeting (‘426 Port Hills Road, Proposed No Stopping Restriction’, Plan TG142038, dated 09/06/2022).

2. Revoke any previous resolutions pertaining to traffic controls made pursuant to any bylaw to the extent that they are in conflict with the traffic controls described in resolutions 1 above.

3. Approves that these resolutions 1 to 2 take effect when parking signage and/or road markings that evidence the restrictions described in the staff report are in place (or removed in the case of revocations).

Sara Templeton/Lee Sampson Carried

11. Agreement to Grant Electricity Easement to Orion - For Cycleway Lighting - MCR Rapanui Shagrock Section 3b Charlesworth Reserve

Community Board Resolved SCBCC/2022/00010 (Officer recommendation accepted without change)

Part C

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1. Subject to the consent of the Minister of Conservation, approves under Section 48 of the Reserves Act 1977, the granting of an electricity easement in gross to Orion New Zealand Limited, to convey electricity as defined in the easement plan referred in clause 5.3 of the report in the agenda of this meeting:

a) Section 1 Survey Office Plan 20079 and comprised in Record of Title 76235, known as Charlesworth Reserve.

2. Recommends that the Chief Executive, using the Council’s delegated authority from the Minister of Conservation, consents to grant the easement proposed in 1 above.

3. Authorises the Manager Property Consultancy with the consent of the Minister of Conservation to finalise documentation and implement the easement.

Sara Templeton/Tim Lindley Carried

13. Cashmere Estates Easements 255R & 285R Worsleys Road

Community Board Resolved SCBCC/2022/00011 (Officer recommendation accepted without change)

Part C

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1. Approve pursuant to Section 48 of the Reserves Act 1977, the granting of a right to drain water over Lots 515, 516 and 517 DP 515978 shown as A, B, C, D, E, F, G, H and J respectively on LT 5583749 in the report in the agenda of this meeting in favour of the Christchurch City Council subject to

a. The consent of the Minister of Conservation or her delegate

b. All necessary statutory consents under but not limited to the Resource Management Act 1991 and Local Government Act 1974 in respect of LT 5583749 being obtained

2. Recommend that the Chief Executive, using the Council’s delegated authority from the Minister of Conservation, consents to the granting of a right to drain water over Lots 515, 516 and 517 DP 515978 shown as A, B, C, D, E, F, G, H and J respectively on LT 5583749 in the report in the agenda of this meeting in favour of the Christchurch City Council.

Noting that:

a. Based on experience to date the standard council decision making processes to grant easements over reserves for future stage developments have not been agile enough to meet the commercial imperatives of the development.

b. That the easements are requirements arising from council approved resource consents.

3. Recommend that the Chief Executive, using the Council’s delegated authority from the Minister of Conservation, consent to the granting of easements that are required as part of the future stage subdivision consents for the Cashmere Estates staged subdivision.

4. Authorises the Manager Property Consultancy to manage and conclude all matters pertaining to the granting of easements over reserves that are required as part of the future stage subdivision consents for the Cashmere Estates staged subdivision.

Tim Scandrett/Keir Leslie Carried

9. Waihoro Spreydon-Cashmere-Heathcote Community Board - 2022-2025 Meeting Schedule and Governance Arrangements

Officer Recommendations Ngā Tūtohu

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1. Adopt the following schedule of Ordinary Meetings from February 2023 to September 2025:

Date	Time	Location
9 February 2023	4pm	Boardroom, Beckenham Service Centre, 66 Colombo Street, Beckenham
9 March 2023	4pm	Boardroom, Beckenham Service Centre, 66 Colombo Street, Beckenham
13 April 2023	4pm	Boardroom, Beckenham Service Centre, 66 Colombo Street, Beckenham
11 May 2023	4pm	Boardroom, Beckenham Service Centre, 66 Colombo Street, Beckenham
15 June 2023	4pm	Boardroom, Beckenham Service Centre, 66 Colombo Street, Beckenham
13 July 2023	4pm	Boardroom, Beckenham Service Centre, 66 Colombo Street, Beckenham
10 August 2023	4pm	Boardroom, Beckenham Service Centre, 66 Colombo Street, Beckenham
14 September 2023	4pm	Boardroom, Beckenham Service Centre, 66 Colombo Street, Beckenham
12 October 2023	4pm	Boardroom, Beckenham Service Centre, 66 Colombo Street, Beckenham
9 November 2023	4pm	Boardroom, Beckenham Service Centre, 66 Colombo Street, Beckenham
14 December 2023	4pm	Boardroom, Beckenham Service Centre, 66 Colombo Street, Beckenham
15 February 2024	4pm	Boardroom, Beckenham Service Centre, 66 Colombo Street, Beckenham
15 March 2024	4pm	Boardroom, Beckenham Service Centre, 66 Colombo Street, Beckenham
11 April 2024	4pm	Boardroom, Beckenham Service Centre, 66 Colombo Street, Beckenham
9 May 2024	4pm	Boardroom, Beckenham Service Centre, 66 Colombo Street, Beckenham
13 June 2024	4pm	Boardroom, Beckenham Service Centre, 66 Colombo Street, Beckenham
11 July 2024	4pm	Boardroom, Beckenham Service Centre, 66 Colombo Street, Beckenham
15 August 2024	4pm	Boardroom, Beckenham Service Centre, 66 Colombo Street, Beckenham
12 September 2024	4pm	Boardroom, Beckenham Service Centre, 66 Colombo Street, Beckenham
10 October 2024	4pm	Boardroom, Beckenham Service Centre, 66 Colombo Street, Beckenham
14 November 2024	4pm	Boardroom, Beckenham Service Centre, 66 Colombo Street, Beckenham
12 December 2024	4pm	Boardroom, Beckenham Service Centre, 66 Colombo Street, Beckenham
13 February 2025	4pm	Boardroom, Beckenham Service Centre, 66 Colombo Street, Beckenham
13 March 2025	4pm	Boardroom, Beckenham Service Centre, 66 Colombo Street, Beckenham
10 April 2025	4pm	Boardroom, Beckenham Service Centre, 66 Colombo Street, Beckenham
15 May 2025	4pm	Boardroom, Beckenham Service Centre, 66 Colombo Street, Beckenham
12 June 2025	4pm	Boardroom, Beckenham Service Centre, 66 Colombo Street, Beckenham
10 July 2025	4pm	Boardroom, Beckenham Service Centre, 66 Colombo Street, Beckenham
14 August 2025	4pm	Boardroom, Beckenham Service Centre, 66 Colombo Street, Beckenham
11 September 2025	4pm	Boardroom, Beckenham Service Centre, 66 Colombo Street, Beckenham

2. Delegate authority to the Community Governance Manager and the Community Board Chairperson to amend the ordinary meeting schedule, as required.

3. Note the holding of Board briefings will take place on alternate Thursdays at 4pm.

4. Delegate authority to the Community Board Chairperson and Deputy Chairperson, in consultation with Board members, to decide whether to make submissions.

5. Delegate authority to the Community Board Chairperson and Deputy Chairperson, in consultation with Board members, to approve the final submissions.

Community Board Resolved SCBCC/2022/00012

Part C

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1. Adopt the following schedule of Ordinary Meetings for February and March 2023:

Date	Time	Location
9 February 2023	4pm	Boardroom, Beckenham Service Centre, 66 Colombo Street, Beckenham
9 March 2023	4pm	Boardroom, Beckenham Service Centre, 66 Colombo Street, Beckenham

2. Delegate authority to the Community Governance Manager and the Community Board Chairperson to amend the ordinary meeting schedule, as required.

3. Note the holding of Board briefings will take place on alternate Thursdays at 4pm.

4. Delegate authority to the Community Board Chairperson and Deputy Chairperson, in consultation with Board members, to decide whether to make submissions.

5. Delegate authority to the Community Board Chairperson and Deputy Chairperson, in consultation with Board members, to approve the final submissions.

Sara Templeton/Callum Ward Carried

14. Confirmation and Establishment of Community Board Funding Pools and Board Project Funding

Officer Recommendations Ngā Tūtohu

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1. Approve the transfer of the amount of $13,464.34 remaining from the 2022-23 Waihoro Spreydon-Cashmere Discretionary Response Fund.

2. Approve the transfer of the amount of $18,990.32 remaining from the 2022-23 Waikura Linwood-Central-Heathcote Discretionary Response Fund.

3. Establish the 2022-23 Waihoro Spreydon-Cashmere-Heathcote 2022-23 Discretionary Response Fund giving a balance of $32,454.66.

4. Approve the transfer of the $1,200 remaining in the 2022-23 Waihoro Spreydon-Cashmere Youth Development Fund to establish the 2022-23 Waihoro Spreydon-Cashmere-Heathcote Youth Development Fund. Top this up with an amount of $1,300 from the Waihoro Spreydon-Cashmere-Heathcote Discretionary Response Fund to establish total of $2,500 for the 2022-23 Youth Development Fund.

5. Approve the criteria of the Youth Development Fund as outlined in section 3 of the agenda report.

6. Approve the decision making process for Youth Development Fund. Assessments will be emailed to all members of the Community Board for their individual decision to support or not support, with the final decision determined by a majority vote.

7. Approve the transfer $2,000 allocated to the Waihoro Spreydon-Cashmere 'Off the Ground' Fund, to establish a Waihoro Spreydon-Cashmere-Heathcote Small Grant Fund. Approve the criteria as shown in section 3 of the agenda report.

8. Approve the decision making process for the Small Grant Fund. Assessments will be emailed to all members of the Community Board for their individual decision to support or not support, with the final decision determined by a majority vote.

9. Approve $4,500 for Waltham Fair and Pool Party Board Project from the 2022-23 Waihoro Spreydon-Cashmere-Heathcote Discretionary Response Fund.

10. Approve $1,500 for the Garden Pride Awards Board Project from the 2022-23 Waihoro Spreydon-Cashmere-Heathcote Discretionary Response Fund.

11. Approve $2,500 for the Edible and Sustainable Community Garden Awards Board Project from the 2022-23 Waihoro Spreydon-Cashmere-Heathcote Discretionary Response Fund.

12. Approve $1,500 for the Community and Youth Service Awards Board Project from the 2022-23 Waihoro Spreydon-Cashmere-Heathcote Discretionary Response Fund.

Community Board Resolved SCBCC/2022/00013

Part C

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1. Approve the transfer of the amount of $13,464.34 remaining from the 2022-23 Waihoro Spreydon-Cashmere Discretionary Response Fund.

2. Approve the transfer of the amount of $18,990.32 remaining from the 2022-23 Waikura Linwood-Central-Heathcote Discretionary Response Fund.

3. Establish the 2022-23 Waihoro Spreydon-Cashmere-Heathcote 2022-23 Discretionary Response Fund witha balance of $32,454.66.

4. Approve the transfer of the $1,200 remaining in the 2022-23 Waihoro Spreydon-Cashmere Youth Development Fund to establish the 2022-23 Waihoro Spreydon-Cashmere-Heathcote Youth Development Fund. Top this up with an amount of $1,300 from the Waihoro Spreydon-Cashmere-Heathcote Discretionary Response Fund to establish a total fund of $2,500 for the 2022-23 Youth Development Fund.

5. Approve the criteria of the Waihoro Spreydon-Cashmere-Heathcote Youth Development Fund as outlined in section 3 of the report in the agenda of this meeting.

6. Approve the decision making process for the Waihoro Spreydon-Cashmere-Heathcote Youth Development Fund. Assessments will be emailed to all members of the Community Board for their individual decision to support or not support, with the final decision determined by a majority vote by email.

7. Approve the transfer of $2,000 allocated to the Waihoro Spreydon-Cashmere 'Off the Ground' Fund, to establish a Waihoro Spreydon-Cashmere-Heathcote Off the Ground Fund. Approve the criteria as set outin section 3 of the report in the agenda of this meeting.

8. Approve the decision making process for the Waihoro Spreydon-Cashmere-Heathcote Off the Ground Fund as followsStaff assessments will be emailed to all members of the Community Board for their individual decision to support or not support, with the final decision determined by a majority vote by email.

9. Approve an allocation of $4,500 for Waltham Fair and Pool Party Board Project from the 2022-23 Waihoro Spreydon-Cashmere-Heathcote Discretionary Response Fund.

10. Approve an allocation of $1,500 for the Garden Pride Awards Board Project from the 2022-23 Waihoro Spreydon-Cashmere-Heathcote Discretionary Response Fund.

11. Approve an allocation of $2,500 for the Edible and Sustainable Community Garden Awards Board Project from the 2022-23 Waihoro Spreydon-Cashmere-Heathcote Discretionary Response Fund.

12. Approve an allocation of $1,500 for the Community and Youth Service Awards Board Project from the 2022-23 Waihoro Spreydon-Cashmere-Heathcote Discretionary Response Fund.

Tim Scandrett/Melanie Coker Carried

15. Waihoro Spreydon-Cashmere-Heathcote Community Board - Representation on Outside Organisations

Officer Recommendations Ngā Tūtohu

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1. Recommend that the Mayor appoint a Waihoro Spreydon-Cashmere-Heathcote Community Board member to the Port Hills Park Trust Board for the 2022-25 term.

2. Appoint a Board member to each of the following outside organisations as a voting member for the 2022-25 term:

a. Summit Road Society Board

b. Cashmere Stream and Port Hills Working Group.

3. Appoint two Board members to the following outside organisation as voting members for the 2022-25 term:

a. Keep Christchurch Beautiful Committee.

4. Appoint a Board member the following outside organisation as a non-voting member for the 2022-25 term:

a. Avon-Heathcote Estuary Ihutai Trust.

5. Appoint a Board member to act as the Board’s liaison on each of the following outside organisations for the 2022-25 term:

a. Addington Neighbourhood Association

b. Age Friendly Spreydon Cashmere Committee

c. Beckenham Neighbourhood Association

d. Brougham Street Overbridge Design Community Group

e. Cashmere Residents Emergency Support Team (CREST)

f. Clifton Neighbourhood Committee

g. Cracroft Community Centre (Old Stone House)

h. Cracroft Residents’ Association Inc.

i. Heathcote Valley Community Association

j. Hoon Hay Community Association

k. Huntsbury Community Centre

l. Landsdowne Community Centre

m. Lower Cashmere Residents Group

n. Manuka Cottage

o. Mt Pleasant Memorial Community Centre & Ratepayers Association

p. Neighbourhood Support Canterbury

q. Opawa/St Martins Plunket Toy Library

r. Redcliffs Residents’ Association

s. Rowley Resource Centre

t. Somerfield Community Centre

u. Somerfield Residents’ Association

v. South Christchurch Community Gardens Trust

w. Spreydon Neighbourhood Network

x. St Martins Community Menzshed

y. St Martins Volunteer Library

z. Sumner Community Residents’ Association

aa. Taylors Mistake Association

bb. Wakatu Avenue Residents Group.

Community Board Resolved SCBCC/2022/00014

Part C

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1. Agrees to recommend that the Mayor appoint Lee Sampson to the Port Hills Park Trust Board for the 2022-25 term.

2. Appoint the following Board member to each of outside organisations below as a voting member for the 2022-25 term:

a. Summit Road Society Board – Will Hall

b. Cashmere Stream and Port Hills Working Group – Lee Sampson

3. Do not appoint any Board members to the Keep Christchurch Beautiful Committee as voting members for the 2022-25 term.

4. Appoint the following Board member to the outside organisation below as a non-voting member for the 2022-25 term:

a. Avon-Heathcote Estuary Ihutai Trust – Tim Lindley

5. Appoint the following Board members to act as the Board’s liaison on each of the outside organisations below for the 2022-25 term:

a. Addington Neighbourhood Association – Callum Ward, Roy Kenneally and Melanie Coker

b. Age Friendly Spreydon Cashmere Committee – Callum Ward

c. Beckenham Neighbourhood Association – Keir Leslie, Lee Sampson and Tim Scandrett

d. Brougham Street Overbridge Design Community Group – Callum Ward, Roy Kenneally and Melanie Coker

e. Cashmere Residents Emergency Support Team (CREST) – Keir Leslie, Lee Sampson and Tim Scandrett

f. Clifton Neighbourhood Committee – Tim Lindley, Will Hall and Sara Templeton

g. Cracroft Community Centre (Old Stone House) – Keir Leslie, Lee Sampson and Tim Scandrett

h. Cracroft Residents’ Association Inc. – Keir Leslie, Lee Sampson and Tim Scandrett

i. Heathcote Valley Community Association – Tim Lindley, Will Hall and Sara Templeton

j. Hoon Hay Community Association – Callum Ward, Roy Kenneally and Melanie Coker

k. Huntsbury Community Centre – Keir Leslie, Lee Sampson and Tim Scandrett

l. Landsdowne Community Centre – Keir Leslie, Lee Sampson and Tim Scandrett

m. Lower Cashmere Residents Group – Keir Leslie, Lee Sampson and Tim Scandrett

n. Manuka Cottage – Callum Ward, Roy Kenneally and Melanie Coker

o. Mt Pleasant Memorial Community Centre & Ratepayers Association – Tim Lindley, Will Hall and Sara Templeton

p. Neighbourhood Support Canterbury – Melanie Coker

q. Opawa Library – Tim Lindley, Will Hall and Sara Templeton

r. Opawa/St Martins Plunket Toy Library – Tim Lindley, Will Hall and Sara Templeton

s. Redcliffs Residents’ Association – Tim Lindley, Will Hall and Sara Templeton

t. Risingholme Community Centre – Tim Lindley, Will Hall and Sara Templeton

u. Rowley Resource Centre – Callum Ward, Roy Kenneally and Melanie Coker

v. Somerfield Community Centre – Keir Leslie, Lee Sampson and Tim Scandrett

w. Somerfield Residents’ Association – Keir Leslie, Lee Sampson and Tim Scandrett

x. South Christchurch Community Gardens Trust – All Board members

y. Spreydon Neighbourhood Network – Callum Ward, Roy Kenneally and Melanie Coker

z. St Martins Community Menzshed – Keir Leslie, Lee Sampson and Tim Scandrett

aa. St Martins Volunteer Library – Keir Leslie, Lee Sampson and Tim Scandrett

bb. Sumner Community Residents’ Association – Tim Lindley, Will Hall and Sara Templeton

cc. Taylors Mistake Association – Tim Lindley, Will Hall and Sara Templeton

dd. Wakatu Avenue Residents Group – Tim Lindley, Will Hall and Sara Templeton

ee. Westmorland Residents’ Association – Keir Leslie, Lee Sampson and Tim Scandrett

Callum Ward/Melanie Coker Carried

Community Board Decided SCBCC/2022/00015

Part A

That the Waihoro Spreydon-Cashmere-Heathcote Community Board recommend that the Council:

1. Appoint Keir Leslie to the Summit Road Protection Authority.

Callum Ward/Melanie Coker Carried

12. Proposed Road Names - 225 Worsleys Road

Officer Recommendations Ngā Tūtohu

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1. Approves the following new lane names for 225 Worsleys Road (RMA/2015/3550)

a. Lane 1 - Isobel Matson Lane

b. Lane 2 - Flowers Lane

c. Lane 3 - John Gilby Lane

Community Board Resolved SCBCC/2022/00016

Part C

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1. Approve the following new lane names for 225 Worsleys Road (RMA/2015/3550)

a. Lane 1 - Isobel Matson Lane

b. Lane 2 - Flowers Lane

c. Lane 3 - John Jameson Lane.

2. Request that staff discuss with the Cashmere Estates developer the possibility of including more gender diverse, non-Pakeha, and te reo name options in future road naming proposals for the development.

Melanie Coker/Sara Templeton Carried

16. Waihoro Spreydon-Cashmere-Heathcote Community Board Area Report - November 2022

Community Board Resolved SCBCC/2022/00017

Part B

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1. Receive the Waihoro Spreydon-Cashmere-Heathcote Community Board Area Report for November 2022.

Tim Scandrett/Tim Lindley Carried

17. Elected Members’ Information Exchange Te Whakawhiti Whakaaro o Te Kāhui Amorangi

Part B

Board members shared the following information:

· A Board member attended a meeting of the Cracroft Residents’ Association.

· A Board member attended a meeting of the Westmorland Residents’ Association.

· A Board member noted that a resident asked for plans for a development on Dunn Street in Somerfield.

· A Board member noted that a resident asked if a section of grass near the Old Stone House could be mowed more frequently.

· A Board member noted that a resident asked if the Council could install steps on part of a path off of Shalamar Drive.

· Board members attended the Sumner Residents’ Association’s Future Sumner Expo.

· A Board member attended the Heathcote Community Association’s Annual General Meeting.

· A Board member noted that residents are concerned about a proposed development in Heathcote.

· A Board member noted that residents continue to express concern with the lights at Cave Rock in Sumner.

· A Board member attended a meeting of the Coastal Pathways Group.

· A Board member attended a meeting of the Ōpāwaho Heathcote River Network.

· A Board member noted that the Rapanui Shag Rock Major Cycleway is scheduled to be complete in December 2022.

· A Board member attended a heritage event in Addington.

· A Board member attended a meeting of the Spreydon Neighbourhood Network.

· A Board member attended Tech Mate’s Annual General Meeting.

· A Board member attended Whareora House of Life’s Annual General Meeting.

· Board members attended a meeting of the Addington Neighbourhood Network.

· A Board member noted that the Addington Neighbourhood Network will host a meeting on community safety in November 2022.

· A Board member noted that they would attend the Hoon Hay Fiesta after this meeting.

· A Board member noted they have been liaising with the Redcliffs Hockey Club.

17.1 Container Storage Yard

A Board member noted that residents are concerned about the safety of a container storage yard adjacent to a walking and cycling path on the Ōpāwaho Heathcote River.

Part B

The Waihoro Spreydon-Cashmere-Heathcote Community Board agree to request an update from staff on what measure are planned to improve the safety of a container storage yard adjacent to a walking and cycling path on the Ōpāwaho Heathcote River.

17.2 New Development on Selwyn Street

A Board member noted that a resident is concerned with a new development on Selwyn Street.

As the development has limited off-street parking, the resident reported that there are more parked cars on Selwyn Street between Bolton and Redruth Avenues. When cars are parked close to the Selwyn Street / Redruth Avenue intersection, the resident’s sightline is obscured when pulling into the intersection.

The resident noted that Roker Street is proposed to be exempt from intensification, and asked if Redruth Avenue could be granted a similar exemption.

Part B

The Waihoro Spreydon-Cashmere-Heathcote Community Board agreed to:

1. Request that staff investigate installing no stopping lines at the Selwyn Street / Redruth Avenue intersection.

2. Request staff advice on the District Plan status of Roker Street and Redruth Avenue.

Karakia Whakamutunga: All Board members.

Meeting concluded at 5.57pm.

CONFIRMED THIS 15^th DAY OF DECEMBER 2022

Callum Ward

Chairperson

Waihoro Spreydon-Cashmere-Heathcote Community Board

15 December 2022

7. Major Aitken Drive - Proposed No Stopping Restrictions
Reference Te Tohutoro:	22/939854
Report of Te Pou Matua:	Toni Dakers, Traffic Engineer, toni.dakers@ccc.govt.nz
General Manager Pouwhakarae:	Jane Davis, General Manager Infrastructure, Planning & Regulatory Services, jane.davis@ccc.govt.nz

1. Purpose of the Report Te Pūtake Pūrongo

1.1 The purpose of this report is for the Waihoro Spreydon–Cashmere-Heathcote Community Board to approve the installation of No Stopping Lines at three locations on Major Aitken Drive. This report has been written in response to requests from residents of Major Aitken Drive for staff to consider options to address safety concerns associated with parked vehicles obstructing visibility to through traffic.

1.2 Three separate proposals for No Stopping Lines are included in this report, as summarised below:

1.2.1 64 – 68 Major Aitken Drive (Attachment A);

1.2.2 Major Aitken Drive / Yelverton Place (Attachment B); and

1.2.3 Major Aitken Drive / Stonewall Place (Attachment C).

1.3 The decisions in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy. The level of significance was determined by the low level of impact and low number of people affected by the recommended decision.

1.4 The community engagement and consultation outlined in this report reflect the assessment.

1.5 The recommended option is to Install No Stopping restrictions in accordance with Attachments A to C.

2. Officer Recommendations Ngā Tūtohu

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1. Approves, pursuant to Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017:

a. that the stopping of vehicles be prohibited at all times in accordance with that shown on the plan provided as Attachment A of this report (64-68 Major Aitken Drive, Proposed No Stopping Restrictions, TG142005, dated 25/08/2022).

b. that the stopping of vehicles be prohibited at all times in accordance with that shown on the plan provided as Attachment B of this report (Major Aitken Drive / Yelverton Place, Proposed No Stopping Restrictions, TG142004a, dated 28/11/2022); and

c. that the stopping of vehicles be prohibited at all times in accordance with that shown on the plan provided as Attachment C of this report (Major Aitken Drive / Stonewall Place Intersection, Proposed No Stopping Restrictions, TG142012, dated 25/08/2022).

2. Revoke any previous resolutions pertaining to parking and stopping restrictions made pursuant to any bylaw to the extent that they are in conflict with the parking and stopping restrictions described in resolutions 1a-1c above.

3. Approve that these resolutions take effect when parking signage and/or road markings that evidence the restrictions described in the staff report are in place (or removed in the case of revocations).

3. Reason for Report Recommendations Ngā Take mō te Whakatau

3.1 Drivers are regularly observed to park on the bends at the two locations identified in Attachments A and B. No Stopping restrictions are proposed in these locations to address safety concerns associated with drivers crossing the centreline to manoeuvre around parked vehicles in advance of these curves where visibility is limited.

3.2 It is not uncommon in the hill suburbs for drivers to have to slow down and check the way is clear before manoeuvring around parked vehicles. This can assist with managing speeds. However in locations where there is a high concentration of parked vehicles and inadequate visibility to pass safely, such as those detailed in Attachment A and B, No Stopping lines are recommended.

3.3 A short section of No Stopping lines are also proposed to improve visibility for drivers turning right from Major Aitken Drive into Stonewall Place (Attachment C). Visibility can be obstructed to westbound traffic when vehicles are parked at the end of the existing No Stopping lines due to the crest and alignment of the road in this location. The No Stopping lines are proposed to extend a further 18 metres to the east.

3.4 The recommendations in this report will help to achieve the desired community outcome of a well-connected and accessible city through improved road safety.

3.5 The recommended option is to install No Stopping restrictions in accordance with Attachments A to C.

4. Alternative Options Considered Ētahi atu Kōwhiringa

Maintain the status quo – Do nothing

4.1 The advantages of this option include:

4.1.1 Retains approximately eight to nine on-street parking spaces.

4.2 The disadvantages of the option include:

4.2.1 Does not address the concerns of the wider community about poor visibility to oncoming traffic and the associated risk of a head on crash.

Remove further parking outside 89A Major Aitken Drive (As per Attachment D-original consultation plan)

4.1 The advantages of this option include:

4.1.1 Through traffic will not have to manoeuvre around parked vehicles.

4.2 The disadvantages of the option include:

4.2.1 This option involves the removal of one further on-street parking space compared to the recommended option.

4.2.2 Parked vehicle do assist with managing speeds so removing all parking through this section may result in increased speeds.

5. Detail Te Whakamahuki

5.1 Major Aitken Drive is classified as a Local Road in the Christchurch City Council’s District Plan. It has a variable width of approximately 7-8 metres in the locations described in this report. The posted speed limit on this road is 50km/h.

5.2 A search of the Waka Kotahi NZ Transport Agency Crash Analysis System did not identify any reported crashes at any locations associated with these proposals in the last five years.

5.3 Major Aitken Drive intersects with Huntsbury Avenue at its western end. This is therefore a popular route for cyclist’s accessing the reserve at the top of Huntsbury Avenue.

5.4 Approval is required by the Waihoro Spreydon-Cashmere-Heathcote Community Board.

5.5 If approved, the recommendations will be implemented within the current financial year (generally around four weeks after the contractor receives the request, but this is subject to other factors such as resourcing and prioritisation beyond Council’s control).

Community Views and Preferences

5.6 Directly affected property owners and residents were advised of the recommended option by letter. The directly affected residents included in the consultation were those from the adjacent properties.

5.7 Feedback was also provided by the group of eight Major Aitken Drive residents who raised the original concerns about safety on Major Aitken Drive.

5.8 64-68 Major Aitken Drive (Attachment A)

5.8.1 Seven individual submissions were received from adjacent property owners (four were associated with one property).

5.8.2 One was fully in support. The six further submissions were opposed to certain aspects of the proposal.

5.8.3 One submission opposed any restrictions on the west side due to the loss of on-street parking.

5.8.4 Five submissions were only opposed to the short section of parking restrictions on the west side adjacent to 64/66 Major Aitken Drive as indicated in Figure 1 below.

Figure 1: Location of Proposed No Stopping Lines referenced in submissions

5.8.5 Based on the available sight distance, a driver passing a vehicle parked in this location will have the most restricted forward visibility due to the proximity to the corner. Furthermore, if these spaces were retained, drivers travelling downhill (northbound) could be required to pass four parked vehicles in a row, committing to travelling on the wrong side of the road for a distance of around 25 metres in advance of a curve. The main intention of the proposal is to reduce the risk of a head on crash in this location.

5.8.6 The recommended option includes space for up to three vehicles to park on the straight section of road where visibility is greater.

5.8.7 All submissions were supportive of the proposed restrictions on the east side of Major Aitken Drive.

5.8.8 Feedback from the residents group was that the No Stopping restrictions should extend through the full extent of this section, removing all parking on the west side of the road between 58 and 68 Major Aitken Drive.

5.8.9 Removing all parking is not supported at this time. As noted in section 3.2 above, it is not uncommon in the hill suburbs for drivers to have to slow down and check the way is clear before manoeuvring around parked vehicles. The proposal retains three spaces on the straight where visibility is greatest. Parking restrictions are proposed in the most critical locations where visibility to oncoming traffic is most restricted and consistently high parking demands have been observed. This can however be monitored and reviewed again in future.

5.9 Major Aitken Drive / Yelverton Place (Attachment B)

5.9.1 Three submissions were received from adjacent property owners, one supportive, one generally opposed but supports aspects of the proposal and one opposed.

5.9.2 Reasons given for opposing the proposal were largely to do with the loss of parking outside the residential properties. In response to feedback and following further assessment, the recommended option has been amended to retain one space outside 89A Major Aitken Drive. Consideration was also given to retaining a space outside 89, however this was not included in the recommended option as there is poor visibility to the Yelverton Place intersection from this point.

5.9.3 Feedback was also received from the residents group who originally requested these changes. While they were supportive of the changes, the preference from these residents is for the No stopping lines to extend through the full length of these curves (ie. Remove the space outside 89A Major Aitken Drive).

5.9.4 In both of the locations described above, Staff have tried to balance the desire from adjacent property owners for parking to be retained while still addressing the safety concerns for through traffic. This will continue to be monitored and further changes can be progressed in future if there are ongoing issues.

5.9.5 For reference, the original consultation plan is included as Attachment D.

5.10 Major Aitken Drive / Stonewall Place (Attachment C)

5.10.1 No formal consultation was undertaken, the adjacent property is bare land and this is only a very minor extension of existing restrictions.

5.11 The Team Leader Parking Compliance supports the preferred options.

6. Policy Framework Implications Ngā Hīraunga ā- Kaupapa here

Strategic Alignment Te Rautaki Tīaroaro

6.1 Council’s strategic priorities have been considered in formulating the recommendations in this report, however this area of work is not specifically covered by an identified priority.

6.2 This report supports the Council's Long Term Plan (2021 - 2031):

6.2.1 Activity: Transport

· Level of Service: 10.0.6.1 Reduce the number of death and serious injury crashes on the local road network - <=100 crashes

Policy Consistency Te Whai Kaupapa here

6.3 The recommendations in this report are consistent with the Christchurch Suburban Parking Policy.

Impact on Mana Whenua Ngā Whai Take Mana Whenua

6.4 The effects of this proposal upon Mana Whenua are expected to be insignificant.

Climate Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi

6.5 This proposal does not have any significant effect upon carbon emissions and Climate Change.

Accessibility Considerations Ngā Whai Whakaaro mā te Hunga Hauā

6.6 This proposal is principally intended to improve accessibility for vehicles. However it is noted that vehicles are regularly straddling the footpath, particularly in the area included in Attachment A. The proposal is therefore expected to provide some improvement for pedestrians.

7. Resource Implications Ngā Hīraunga Rauemi

Capex/Opex Ngā Utu Whakahaere

7.1 Cost to Implement – approximately $770 for line marking and $2,000 for investigation and preparation of this report.

7.2 Maintenance/Ongoing costs – Will be covered under the area maintenance contract and effect will be minimal to the overall asset.

7.3 Funding Source – Traffic Operations Team Traffic Signs and Markings budget.

Other

7.4 None identified.

8. Legal Implications Ngā Hīraunga ā-Ture

Statutory power to undertake proposals in the report Te Manatū Whakahaere Kaupapa

8.1 Part 1, Clauses 7 and 8 of the Christchurch City Council Traffic and Parking Bylaw 2017 provides Council with the authority to install parking restrictions by resolution.

8.2 The Community Boards have delegated authority from the Council to exercise the delegations as set out in the Register of Delegations. The list of delegations for the Community Boards includes the resolution of stopping restrictions and traffic control devices.

8.3 The installation of any signs and/or markings associated with traffic control devices must comply with the Land Transport Rule: Traffic Control Devices 2004.

Other Legal Implications Ētahi atu Hīraunga-ā-Ture

8.4 There is no other legal context, issue or implication relevant to this decision

8.5 This specific report has not been reviewed and approved by the Legal Services Unit however the report has been written using a general approach previously approved of by the Legal Services Unit, and the recommendations are consistent with the policy and legislative framework outlined in sections 8.1 – 8.3.

9. Risk Management Implications Ngā Hīraunga Tūraru

9.1 None identified.

Attachments / Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Site Plan - 64-68 Major Aitken Drive No Stopping Restrictions	22/1667622	29
b ⇩	Site Plan - Major Aitken Drive / Yelverton Place No Stopping Restrictions	22/1667623	30
c ⇩	Site Plan - Major Aitken Drive / Stonewall Place No Stopping Restrictions	22/1667624	31
d ⇩	Consultation Plan - Major Aitken Drive / Yelverton Place	22/1667625	32

In addition to the attached documents, the following background information is available:

Document Name	Location / File Link
Not applicable	Not applicable

Confirmation of Statutory Compliance / Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories / Ngā Kaiwaitohu

Author

Toni Dakers - Traffic Engineer

Approved By

Katie Smith - Team Leader Traffic Operations

Stephen Wright - Manager Operations (Transport)

Lynette Ellis - Head of Transport & Waste Management

Waihoro Spreydon-Cashmere-Heathcote Community Board

15 December 2022

8. 367 and 386 Selwyn Street - Bus Stop Markings
Reference / Te Tohutoro:	22/1251366
Report of / Te Pou Matua:	Toni Dakers, Traffic Engineer, toni.dakers@ccc.govt.nz
General Manager / Pouwhakarae:	Jane Davis, General Manager Infrastructure, Planning & Regulatory Services (jane.davis@ccc.govt.nz)

1. Purpose of the Report Te Pūtake Pūrongo

1.1 The purpose of this report is for the Waihoro Spreydon-Cashmere-Heathcote Community Board to approve line marking improvements to bus stop 33655, located outside 367 Selwyn Street and bus stop 22950, located outside 386 Selwyn Street.

1.2 This report has been written in response to a request from the bus operator who has reported that access to these bus stops is often obstructed by parked vehicles. A request was also received from a member of the public for markings to be installed to improve accessibility for passengers using this service.

1.3 The bus stops will be marked to Council’s Construction Standard Specifications to allow sufficient space for the buses to straighten and stop parallel and close to the kerb. Tactile pavers will also be installed at both bus stops.

1.4 The decisions in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy. The level of significance was determined by consideration of the criteria set out in the Council’s Significance and Engagement Policy.

1.5 The recommended option is to mark the bus stops in accordance with Attachment A.

2. Officer Recommendations Ngā Tūtohu

That the Waihoro Spreydon-Cashmere-Heathcote Community Board approves:

1. Pursuant to Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017:

Bus stop 33655 – 367 Selwyn Street

a. That the stopping of vehicles is prohibited at all times on the west side of Selwyn Street commencing at a point 40 metres south of its intersection with Poulson Street, and extending in a southerly direction for a distance of 5 metres;

b. That a box stop be installed on the west side of Selwyn Street commencing at a point 45 metres south of its intersection with Poulson Street, and extending in a southerly direction for a distance of 14 metres;

c. That the stopping of vehicles is prohibited at all times on the west side of Selwyn Street commencing at a point 59 metres south of its intersection with Poulson Street, and extending in a southerly direction for a distance of 12 metres;

Bus stop 22950 – 386 Selwyn Street

d. That the stopping of vehicles is prohibited at all times on the east side of Selwyn Street commencing at a point 16.5 metres south of its intersection with Fairfield Avenue, and extending in a southerly direction for a distance of 12 metres;

e. That a box stop be installed on the east side of Selwyn Street commencing at a point 28.5 metres south of its intersection with Fairfield Avenue, and extending in a southerly direction for a distance of 14 metres; and

f. That the stopping of vehicles is prohibited at all times on the east side of Selwyn Street commencing at a point 42.5 metres south of its intersection with Fairfield Avenue, and extending in a southerly direction for a distance of 5 metres.

2. That any previous resolutions pertaining to traffic controls made pursuant to any bylaw to the extent that they are in conflict with the traffic controls described in 1a to 1f are revoked.

3. Approves that the above resolutions take effect when the traffic control devices that evidence the restrictions described in resolutions 1a to 1f above are in place.

3. Reason for Report Recommendations Ngā Take mō te Whakatau

3.1 The bus stop upgrades will improve pedestrian accessibility and the safety and operational performance for the buses servicing the existing bus stops. There is a relatively high demand for parking on Selwyn Street, therefore access to the bus stops is often impeded by parked vehicles.

3.2 The location of the bus stops relative to the surrounding locality, is indicated in Figure 1.

Figure 1: Location of Bus Stops 33655 and 22950

3.3 The bus stops are on Route 60, the Hillmorton / Southshore service.

3.4 The advantages of this option include:

3.4.1 Marking the bus box and the associated no stopping restrictions will ensure buses are able to pull in safely and stop parallel to the kerb.

3.4.2 Enhanced safety and operational performance of the buses accessing these stops. No Stopping restrictions are proposed on either side of the bus box to allow drivers to access the existing bus stops more easily and ensure appropriate clearance is provided for manoeuvring.

3.4.3 The proposed markings are consistent with Council’s Construction Standard Specification for the marking of bus stops.

3.5 The disadvantages of this option include:

3.5.1 The removal of up to four on-street parking spaces.

4. Alternative Options Considered Ētahi atu Kōwhiringa

Option 2 – Do nothing and the existing bus stop infrastructure will remain as is.

4.1 The advantages of this option include:

4.1.1 Retains approximately four on-street parking spaces;

4.2 The disadvantages of this options include:

4.2.1 Does not address the existing issue with parked vehicles obstructing access for the buses servicing these stops;

4.2.2 Inconsistent with Councils Suburban Parking Policy which prioritises public road space for the provision of bus stops ahead of residential parking on suburban roads; and

4.2.3 Does not improve bus infrastructure to encourage the use of public transport and support mode shift.

5. Detail Te Whakamahuki

5.1 The existing bus stops have signage in place. Based on the Land Transport Rule: Traffic Control Devices 2004, drivers are legally allowed to park six metres either side of a bus stop sign. In these locations, the current provision of 12 metres is physically insufficient to accommodate the bus and the necessary manoeuvring space for a bus.

5.2 There is a high demand for parking on this section of Selwyn Street associated with the nearby residential properties. There is also some parking demand generated by commuter traffic due to the relatively close proximity to the Central City.

5.3 The proposal in this report aligns with the Christchurch Suburban Parking Policy (2019), which provides a framework to address parking related issues and the management of competing demands for public space within the city’s suburban areas. As indicated in Table 1, policy one of the Suburban Parking Policy prioritises the provision of bus stops ahead of residential, short stay and commuter parking.

Priority	Commercial Areas	Residential Areas	Other Areas
1^st	Safety	Safety	Safety
2^nd	Movement and amenity	Movement and amenity	Movement and amenity
3^rd	Mobility parking	Mobility parking	Mobility parking
4^th	Bus stops/ cycle parks/ bike corrals/ shared parking (bike share or car share)/ micromobility (e.g. scooters)	Bus stops	Bus stops / cycle parks/ bike corrals/ shared parking (bike share or car share)/ micromobility (e.g. scooters)
5^th	Taxi ranks (special passenger vehicle stands)	Residents parking	Short stay parking
6^th	Loading zones	Cycle parks/ bike corrals/ shared parking (bike share or car share)/ micromobility (e.g. scooters)	Residents parking
7^th	Short stay parking	Short stay parking	Commuter parking
8^th	Residents parking	Commuter parking
9^th	Commuter parking

Table 1: Suburban Parking Policy, prioritisation of road space

Community Views and Preferences / Ngā mariu ā-Hāpori

5.4 Consultation has been carried out with affected property owners and residents of Selwyn Street properties, Environment Canterbury (ECan) and the bus service operator. The consultation period for the proposed bus stop changes occurred from Friday 5 August to Monday 22 August 2022.

5.5 A total of 33 consultation letters were distributed to owners and tenants of the properties highlighted in Figure 2 below. Consultation was undertaken on the full plan which included both bus stops.

Figure 2: Consultation Area

5.6 Three submissions were received though the consultation process, two from stakeholder organisations – ECan and GoBus (bus operator for bus route 60). Both organisations were fully supportive of the proposal.

5.7 The only other submission received through the consultation process was from a local resident who specifically referenced bus stop 22950 located outside 386 Selwyn Street.

5.8 The resident stated that they generally agree with the need to have sufficient space for the bus to pull in and out of a bus stop however further points were raised. These are summarised and responded to in the table below:

Summary of points raised

Staff response

How frequently do passengers get on and off at this stop and considering this what is the inconvenience with the current set up?

Both of these bus stops are well used. Data provided by ECan indicated an average weekday boarding of 30 passengers per day at stop 33655 during March 2022. Over this same period an average of 8 passengers per weekday boarded at bus stop 22950. These figures do not capture people disembarking so the total number of stops is likely to be higher.

The proposal is principally about accessibility and safety for both bus passengers and drivers. Bus drivers have reported access to these stops is regularly obstructed by parked vehicles. If drivers cannot stop parallel to the footpath, passengers may be required to board or disembark on the road or adjacent to the deep dish drains. This is not an acceptable outcome for any number of passengers.

Loss of on-street parking for residents

Public transport is a fundamental measure to support mode shift and reduce traffic related problems.

The proposal in this report aligns with the Christchurch Suburban Parking Policy which prioritises the provision of bus stops ahead of residential, short stay and commuter parking.

Table 2: Summary and staff response to consultation feedback

5.9 The decision affects the following wards/Community Board areas:

5.9.1 Waihoro Spreydon-Cashmere-Heathcote Community Board

5.9.2 Spreydon Ward

6. Policy Framework Implications Ngā Hīraunga ā- Kaupapa here

Strategic Alignment Te Rautaki Tīaroaro

6.1 Council’s Strategic Framework is a key consideration in guiding the recommendations in this report. The recommendations in this report help achieve the:

· community outcome of a well-connected and accessible city promoting active and public transport, and

· strategic priorities of meeting the challenge of climate change through every means available.

6.2 This report supports the Council's Long Term Plan (2021 - 2031):

6.2.1 Activity: Transport

· Level of Service: 10.4.4 Improve user satisfaction of public transport facilities (number and quality of shelters and quality of bus stop) - >=72% resident satisfaction

Policy Consistency Te Whai Kaupapa here

6.3 The decision is consistent with Council’s Plans and Policies including the Christchurch Suburban Parking Policy.

Impact on Mana Whenua Ngā Whai Take Mana Whenua

6.4 The decision does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does specifically impact Mana Whenua, their culture and traditions.

Climate Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi

6.5 Public transport is a key provision to support mode shift, reduce greenhouse gas emissions, traffic congestion and traffic crashes. Measures that promote the use of public transport make it a more attractive travel option, thereby supporting mode shift and the associated benefits to the environment.

Accessibility Considerations Ngā Whai Whakaaro mā te Hunga Hauā

6.6 Accessibility by access to opportunities: Improvements to bus stops have a positive impact to the well-being and accessibility of our community through freedom to access opportunities by other means than the private vehicle.

6.7 Accessibility by inclusive design: Improvements to the bus stop marking improves the operational performance of the buses that use the bus stop.

7. Resource Implications Ngā Hīraunga Rauemi

Capex/Opex / Ngā Utu Whakahaere

7.1 Cost to Implement - $1,715 for the bus stop line marking, sign relocation and new tactile pavers (total for both bus stops), plus $2,000 for the planning, consultation and preparation of this report.

7.2 Maintenance/Ongoing costs - Approximately $130 annually for line marking renewal.

7.3 Funding Source – Traffic Operations, Capital Expenditure budget for bus stop, seating and shelter installations.

7.4 If approved, the recommendations will be implemented during the current financial year.

Other / He mea anō

7.5 None identified.

8. Legal Implications Ngā Hīraunga ā-Ture

Statutory power to undertake proposals in the report / Te Manatū Whakahaere Kaupapa

8.1 The relevant Community Board or Committee have delegated authority from the Council to exercise the delegations as set out in the Register of Delegations. The list of delegations for the Community Boards includes the resolutions of:

· Stopping, standing and parking restrictions (including bus stops) under Clause 7 of the Traffic and Parking Bylaw 2017.

Other Legal Implications / Ētahi atu Hīraunga-ā-Ture

8.2 The legal consideration is that the installation of any signs and/or markings associated with traffic control devices must comply with the Land Transport Rule: Traffic Control Devices 2004.

8.3 This report has not been reviewed and approved by the Legal Services Unit.

9. Risk Management Implications Ngā Hīraunga Tūraru

9.1 Should the Community Board proceed with Option 2, the do nothing option, the effective length of both bus stops remains and there will continue to be insufficient space for manoeuvring during busy parking periods. The bus drivers will therefore have to continue to stop away from the bus stop or out from the kerb to pick up/drop off passengers.

Attachments / Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Site Plan - 367 and 386 Selwyn Street bus stop improvements	22/1659600	40

In addition to the attached documents, the following background information is available:

Document Name	Location / File Link
Not applicable	Not applicable

Confirmation of Statutory Compliance / Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories / Ngā Kaiwaitohu

Author

Toni Dakers - Traffic Engineer

Approved By

Katie Smith - Team Leader Traffic Operations

Stephen Wright - Manager Operations (Transport)

Lynette Ellis - Head of Transport & Waste Management

Waihoro Spreydon-Cashmere-Heathcote Community Board

15 December 2022

9. Stanley Street - Proposed No Stopping Restrictions
Reference Te Tohutoro:	22/847188
Report of Te Pou Matua:	Sally-Ann Marshall, Traffic Engineer sallyann.marshall@ccc.govt.nz
General Manager Pouwhakarae:	Jane Davis, General Manager Infrastructure, Planning & Regulatory Services (jane.davis@ccc.govt.nz)

1. Purpose of the Report Te Pūtake Pūrongo

1.1 The purpose of this report is for the Waihoro Spreydon-Cashmere-Heathcote Community Board to consider options to improve access to businesses located on Stanley Street. This report has been written following a request from a business owner to address access issues caused by vehicles parking over a commercial driveway.

1.2 The decisions in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy. The level of significance was determined by the low level of impact and low number of people affected by the recommended decision.

1.3 The community engagement and consultation outlined in this report reflect the assessment.

1.4 The recommended option is to install No Stopping restrictions in accordance with Attachment A.

2. Officer Recommendations Ngā Tūtohu

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1. Approves that in accordance with Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017, that the stopping of vehicles be prohibited at all times on:

a. the south side of Stanley Street commencing at its intersection with Colombo Street and extending in a westerly direction for a distance of 34.3 metres.

b. the south side of Stanley Street commencing at a point 38.8 metres west of its intersection with Colombo Street and extending in a westerly direction for a distance of five metres.

c. the south side of Stanley Street commencing at a point 100 metres west of its intersection with Colombo Street and extending in a westerly direction for a distance of 11 metres.

d. the south side of Stanley Street commencing at its intersection with Durham Street South and extending in an easterly direction for a distance of 17.7 metres.

e. the south side of Stanley Street commencing at a point 56.9 metres east of its intersection with Durham Street South and extending in an easterly direction for a distance of five metres.

2. Revoke any previous resolutions pertaining to traffic controls made pursuant to any bylaw to the extent that they are in conflict with the traffic controls described in resolutions 1a to 1e above.

3. Reason for Report Recommendations Ngā Take mō te Whakatau

3.1 The business owner at #12 Stanley Street has raised concerns that currently vehicles are parking and blocking their commercial vehicle crossing.

3.2 The space between the vehicle crossings in this location is less than 5m and therefore not large enough for a standard vehicle to legally park here. This is resulting in multiple call outs to Council’s Parking Compliance team and the towing of vehicles.

3.3 We have also assessed the remainder of Stanley Street for similar situations and sections that may pose a risk to road safety when vehicles are parked here.

3.4 It is recommended to install No Stopping restrictions in accordance with Attachment A. There are two separate lengths of No Stopping in this option. These are an adequate length to prevent vehicles from parking and blocking commercial vehicle crossings at #12 Stanley Street and #345 Colombo Street.

4. Alternative Options Considered Ētahi atu Kōwhiringa

4.1 The recommendations in this report are consistent with the anticipated outcomes of the Traffic Safety and Efficiency Service Plan in the Council's Long Term Plan (2021 - 2031).

4.2 The following feasible options have been considered:

· Option 1 - Install No Stopping Restrictions (preferred option)

· Option 2 - Do Nothing

4.3 Option Summary - Advantages and Disadvantages (preferred option)

4.3.1 The advantages of this option include:

· Addresses local business concerns over vehicles parking and blocking commercial vehicle crossings.

· Prevents multiple call outs to the Councils Parking Compliance team.

· Legalises the restriction of on-street parking along Stanley Street.

4.3.2 The disadvantages of this option include:

· May displace parking to another location.

5. Detail Te Whakamahuki

5.1 Under the Christchurch City Council Road Classification Map, Stanley Street is classified as a Local Road.

5.2 A search of the Waka Kotahi CAS system shows there have been no reported crashes on Stanley Street in the last five years. This street has no risk classification under Council’s high risk intersection mapping system.

5.3 There are high parking demands in the area due to the number of commercial businesses along the street, including The Colombo shopping mall.

5.4 Councils parking compliance team are currently attending multiple call outs where vehicles are parking in spaces that are too small and blocking vehicle crossings.

5.5 Approval is required by the Waikura Linwood-Central-Heathcote Community Board.

5.6 If approved, the recommendations will be implemented within the current financial year (generally around four weeks after the contractor receives the request, but this is subject to other factors such as resourcing and prioritisation beyond Council’s control).

Community Views and Preferences

5.7 Eight affected property owners and business owners were informed of the recommended option by letter. We received one response against the proposals.

5.8 The Team Leader Parking Compliance supports the preferred option.

5.9 The do nothing option is inconsistent with requests from local business to improve access to their commercial property.

6. Policy Framework Implications Ngā Hīraunga ā- Kaupapa here

Strategic Alignment Te Rautaki Tīaroaro

6.1 Council’s strategic priorities have been considered in formulating the recommendations in this report, however this area of work is not specifically covered by an identified priority.

Policy Consistency Te Whai Kaupapa here

6.2 The recommendations in this report are consistent with the Christchurch Suburban Parking Policy.

Impact on Mana Whenua Ngā Whai Take Mana Whenua

6.3 The effects of this proposal upon Mana Whenua are expected to be insignificant.

Climate Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi

6.4 This proposal does not have any significant effect upon carbon emissions and Climate Change.

Accessibility Considerations Ngā Whai Whakaaro mā te Hunga Hauā

6.5 This proposal does not have any significant effect on accessibility for pedestrians/drivers/cyclists.

7. Resource Implications Ngā Hīraunga Rauemi

Capex/Opex Ngā Utu Whakahaere

7.1 Cost to Implement – approximately $450 for the new road markings and $750 for producing the report,

7.2 Maintenance/Ongoing costs – approximately $200 a year.

7.3 Funding Source - Traffic Operations Signs and Markings budget (installation)/existing Transport maintenance budgets for ongoing maintenance.

Other

7.4 None identified.

8. Legal Implications Ngā Hīraunga ā-Ture

Statutory power to undertake proposals in the report Te Manatū Whakahaere Kaupapa

8.1 Part 1, Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017 provides Council with the authority to install parking restrictions by resolution.

8.3 The installation of any signs and/or markings associated with traffic control devices must comply with the Land Transport Rule: Traffic Control Devices 2004.

Other Legal Implications Ētahi atu Hīraunga-ā-Ture

8.4 There is no other legal context, issue or implication relevant to this decision

9. Risk Management Implications Ngā Hīraunga Tūraru

9.1 Not applicable.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Attachment A - Stanley Street, Proposed No	22/1400839	45

Additional background information may be noted in the below table:

Document Name	Location / File Link
Not applicable	Not applicable

Confirmation of Statutory Compliance Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories Ngā Kaiwaitohu

Author

Sally-Ann Marshall - Traffic Engineer

Approved By

Katie Smith - Team Leader Traffic Operations

Stephen Wright - Manager Operations (Transport)

Waihoro Spreydon-Cashmere-Heathcote Community Board

15 December 2022

10. Gainsborough Reserve - Orion Easement over Reserve
Reference / Te Tohutoro:	22/1062433
Report of / Te Pou Matua:	Elizabeth Hoskins, Property Consultant elizabeth.hoskins@ccc.govt.nz
General Manager / Pouwhakarae:	Mary Richardson, General Manager Citizens & Community (Mary.Richardson@ccc.govt.nz)

1. Purpose of the Report Te Pūtake Pūrongo

1.1 The purpose of this report is to seek Community Board’s approval for an easement in gross over existing infrastructure in favour of Orion, at Gainsborough Reserve.

1.2 This Easement will protect existing infrastructure and future upgrades in the Park consisting of 2 substation kiosks and underground cables.

1.3 The decision in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy. The level of significance was determined by considering the impact of local residents and park users of the reserve.

2. Officer Recommendations Ngā Tūtohu

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1. Subject to the consent of the Minister of Conservation, approves pursuant to Section 48 of the Reserves Act 1977,the grant of an easement to Orion over the indicative area in the plan on Page 3 section 5.5 below (or such area as defined by survey) over Gainsborough Reserve legally described as Res 4717 Canterbury District held by way of Gazette Notice 1957 p508.

2. Recommends that the Chief Executive, using the Council’s delegated authority from the Minister of Conservation, consents to the granting of the easement.

3. Authorises the Property Consultancy Manager, should the easement be granted with the consent of the Minister of Conservation, to finalise documentation to implement the easement.

3. Reason for Report Recommendations Ngā Take mō te Whakatau

3.1 To obtain approval to create an easement in favour of Orion to protect existing infrastructure and future upgrade within the reserve.

4. Alternative Options Considered Ētahi atu Kōwhiringa

4.1 The alternative is to not create the easement.

4.2 The disadvantages of this outcome would be:

Orion would not have legal access to its underground cables and substation kiosks within the reserve for maintenance and upgrading.

4.2.1 There would be an impact on the 68 homes who receive power directly from this infrastructure and the local network could suffer more frequent outages as this equipment provides back up during times of high power usage.

4.2.2 It would go against Council’s best practice to identify and register easements on their land where infrastructure has been installed.

4.3 There is no advantage for not granting the easement.

5. Detail Te Whakamahuki

5.1 Orion has an existing 11kv underground cable between two substation kiosks on this reserve. This provides power to 68 homes and a backup facility during times of high power use to prevent outages in the area.

5.2 Orion are seeking an easement to protect their infrastructure, which has been in place since 1975. They wish to upgrade the kiosks to a smaller version on the existing footprint.

5.3 The aerial photo and plan show the location of the proposed easement. The trees are several metres away from the underground cables.

5.4 The affected land is Recreation Reserve subject to the Reserves Act 1977, legally described as Res 4717. The reserve has no CT but was created by Gazette Notice in 1957.

5.5 A request has been lodged with LINZ in October 2022 for a new title on this land which is needed before any easement can be lodged. This is expected in November 2022.

Public Notification

5.6 The notification criteria outlined in section 48(2) of the Reserves Act 1977 requires public notice to be given as the above ground kiosks are considered a material or permanent effect on the reserve and users and adjoining neighbours, although the impact is minor.

5.7 Public notification was undertaken in August 2022 in accordance with the requirements of the Act. This comprised an advertisement in the Press and a Public Notice on the Council’s website. No submissions or queries were received in regard to this notice.

Compensation and costs

5.8 No compensation will be paid as the infrastructure has existed on site since 1975. The location of the easement is close to one boundary and has little impact on park users.

5.9 Orion will pay all Council’s costs associated with the granting of the easement.

Consent of the Minister of Conservation

5.10 In exercising the consent of the Minister of Conservation, the Council should be satisfied that due procedure has been followed and in this respect the Council should have regard to the following matters:

5.9.1 The land is a reserve and subject to the Reserves Act 1977 – Confirmed

5.9.2 This easement application falls within the purposes specified in Section 48(1) (d) being an electrical installation.

5.9.3 The provisions of section 48(2) – public notification- has been complied with.

5.9.4 Section 4 of the Conservation Act 1987 (this Act shall be interpreted and administered as to give effect to the principles of the Treaty of Waitangi) meaning that in consenting to transactions under the Reserves Act 1977,consideration is to be given to the requirement or otherwise to consult with iwi. Consultation is not required as outlined in 6.4 and 6.5 below.

Wards and Community Boards Affected

5.10 The decision affects the Waihoro Spreydon-Cashmere-Heathcote Community Board.

6. Policy Framework Implications Ngā Hīraunga ā- Kaupapa here

Strategic Alignment Te Rautaki Tīaroaro

6.1 The proposed creation of the easement fits within the Council’s Strategic Framework because the associated infrastructure provides community participation opportunities.

6.2 This report supports the Council's Long Term Plan (2021 - 2031):

6.2.1 Activity: Parks and Foreshore

· Level of Service: 6.0.3 Overall customer satisfaction with the presentation of the City's Community Parks - Community Parks presentation: resident satisfaction >=60 %

· Prosperous economy- Modern and robust city infrastructure and community facilities.

Policy Consistency Te Whai Kaupapa here

6.3 The decision is consistent with Council’s Plans and Policies.

Impact on Mana Whenua Ngā Whai Take Mana Whenua

6.4 The decision does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Mana Whenua, their culture and traditions.

Climate Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi

6.5 The decision in this report does not impact on climate change.

Accessibility Considerations Ngā Whai Whakaaro mā te Hunga Hauā

6.6 The decision in this report does not impact accessibility to the reserve.

7. Resource Implications Ngā Hīraunga Rauemi

Capex/Opex / Ngā Utu Whakahaere

7.1 Cost to Implement – Nil as Orion covers all costs.

7.2 Maintenance/Ongoing costs – No ongoing maintenance costs

7.3 Funding Source – Parks Unit Planning Operation budget

Other / He mea anō

7.4 N/A

8. Legal Implications Ngā Hīraunga ā-Ture

Statutory power to undertake proposals in the report / Te Manatū Whakahaere Kaupapa

8.1 Sections 10 and 48 of Reserves Act 1977

Other Legal Implications / Ētahi atu Hīraunga-ā-Ture

8.2 This report has not been reviewed by the Legal Services Unit however they will prepare all legal documentation.

9. Risk Management Implications Ngā Hīraunga Tūraru

9.1 No risk has been identified.

Attachments / Ngā Tāpirihanga

There are no attachments to this report.

In addition to the attached documents, the following background information is available:

Document Name	Location / File Link
Not applicable	Not applicable

Confirmation of Statutory Compliance / Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories / Ngā Kaiwaitohu

Author

Elizabeth Hoskins - Property Consultant

Approved By

Angus Smith - Manager Property Consultancy

Andrew Rutledge - Head of Parks

Mary Richardson - General Manager Citizens & Community

Waihoro Spreydon-Cashmere-Heathcote Community Board

15 December 2022

11. South Christchurch Farmers Market Licence on Esplanade Reserve at 70 Colombo Street
Reference / Te Tohutoro:	22/1645728
Report of / Te Pou Matua:	Russel Wedge, Team Leader Parks Policy & Advisory, russel.wedge@ccc.govt.nz
General Manager / Pouwhakarae:	Mary Richardson, General Manager Citizens & Community (Mary.Richardson@ccc.govt.nz)

1. Nature of Decision or Issue and Report Origin

1.1 To approve under section 74(2) of the Reserves Act 1977 a licence to the South Christchurch Farmers' Market for a weekly Sunday morning market on the esplanade reserve at 70 Colombo Street. The market had previously been on non-reserve land next the to stopped legal road (that became esplanade reserve) but due to wear and tear on the grass it was suggested the adjacent hard asphalt surface of the old road would be a more accessible and resilient surface for visitors and stall holders. The stopped road where the market is proposed does not compromise the river bank or river, and there is to be no run-off or debris from the market going onto the bank or into the river.

1.2 The report is staff generated following a six month trial period and a Request for Proposals (RFP) process for a Farmers Sunday market at 70 Colombo Street.

1.3 The decision in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy. The level of significance was determined by taking into consideration the local area of the market, only one application received to the RFP and the limited time the esplanade reserve will be occupied by the market.

2. Officer Recommendations Ngā Tūtohu

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1. Approve pursuant to section 74(2) of the Reserves Act 1977 a retrospective licence to South Christchurch Farmers’ Market to occupy the Local Purpose (Esplanade) Reserve at 70 Colombo Street, as outlined in red on the plan below at paragraph 5.7 , subject to:

a. Hours of operation - every Sunday from 9:00am – 12:00pm plus Christmas Market day, with delivery times to the site from 7:15am to 8:15am.

b. For a term of 10 years commencing 1 October 2022 to 30 September 2032.

2. Authorises the Property Consultancy Manager, should the licence be granted, to finalise documentation to implement the transaction.

3. Reason for Report Recommendations Ngā Take mō te Whakatau

3.1 The Farmers Market had been operating on the adjoining Council land (not a reserve), but the site became too wet and inaccessible in the winter months. The asphalt surface, which was formerly legal road before being stopped, provides an all-weather surface that is beneficial to the public and stall holders.

3.2 The long term objective for the esplanade reserve is for the hard asphalt surface of the stopped road to be removed and replanted as a naturalised area to the river bank. There is funding for the first section closest to Colombo Street to be naturalised, which is outside the proposed licenced area. There is no funding to naturalise any more of the asphalted surface. The proposed licence is for 10 years, which can be varied should funding become available to continue naturalising the asphalt area.

3.3 The location is very popular with the local community as it is in easy walking and cycling distance to many residents and there is ample parking on the nearby streets for visitors. The market provides locally grown produce to the community and is a social hub for many local residents.

3.4 The market was operating on a month by month trial basis, which proved to be very successful to the stall holders and local community. After the trial period an RFP was released and only one application was received from the South Christchurch Farmers’ Market, who were the market operators during the trial period.

4. Alternative Options Considered Ētahi atu Kōwhiringa

4.1 Not issue a licence – Not Recommended

4.1.1 Advantages

· There is no advantage as the area is not being used for any other activity

4.1.2 Disadvantages

· The local residents and community would not have a Farmers Market as there are no other areas immediately available.

· The Council could receive complaints from local residents and community who previously complained to the Council when a suitable market site could not be found, before the trial location next to the library commenced.

5. Detail Te Whakamahuki

5.1 The Council was approached by the market operator approximately two years ago when the site they were using in Opawa was no longer available.

5.2 At the time the Council was approached by the market operator there were no other suitable locations and it was suggested the market could use the central grassed area to the north of South Library on a trial basis. This land next to the library is Fee Simple land (not subject to the Reserves Act 1977) and has a grass surface.

5.3 The trial was on a month by month basis and continued for six months, ending in April 2022. The location was successful during the summer months for the residents, local community and stall holders. However, during the winter months the area became too wet to operate the market and inaccessible for many people. The market operator requested the Council consider allowing the market to use the existing adjoining asphalt area of the closed road.

5.4 After further discussions with the market operator and reviewing the Reserves Act 1977 it was proposed the adjoining esplanade reserve could be used for a limited period each week under a licence agreement. The land had previously been a legal road but converted to an esplanade reserve once it was officially stopped. The old asphalt surfaced road still remains on the esplanade reserve. The long term objective is to remove the asphalt in stages to allow the area to be planted as a naturalised area adjoining the riverbank.

5.5 The proposed licence area for the market has been moved away from the Colombo Street end to allow the removal of the asphalt and for this area to be planted. There is no funding for any of the remaining asphalted area to be removed and naturalised. The licence can be varied for maintenance and redevelopment such as allowing more areas of the asphalt to be removed and planted should funding become available.

5.6 The Sunday morning market is proposed to be located on the closed asphalt road surface, away from the edge of the river bank. The stall holders are to ensure any debris from the market is removed from the riverbank and no rubbish goes into the river.

5.7 Under section 3(A)(a) of the Reserves Act 1977, there is no requirement to consult on a licence for a Local Purpose (Esplanade) Reserve.

5.8 The licence agreement is for a period of 10 years commencing 1 October 2022 until 30 September 2032. The hours of operation are 9am to 12pm every Sunday, including Christmas Market day and there is a delivery time from 7.15am to 8.15am.

5.9 Figure 1: Licenced area within pink area at 70 Colombo Street.

5.10 The decision affects the Spreydon-Cashmere-Heathcote Community Board.

6. Policy Framework Implications Ngā Hīraunga ā- Kaupapa here

Strategic AlignmentTe Rautaki Tīaroaro

6.1 This report supports the Council's Long Term Plan (2021 - 2031):

6.1.1 Activity: Parks and Foreshore

· Level of Service: 6.8.10.1 Appropriate use and occupation of parks is facilitated - Formal approval process initiated within ten working days of receiving complete application - 95%

Policy Consistency Te Whai Kaupapa here

6.2 The decision is consistent with Council’s Plans and Policies. It manages reputational risk, does not increase climate change implications through any additional hard surfaces and does not require any additional site works or construction that may damage the esplanade reserve.

Impact on Mana Whenua Ngā Whai Take Mana Whenua

6.3 The decision does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Mana Whenua, their culture and traditions.

6.4 The decision does not involve a matter of interest to Mana Whenua and will not impact on our agreed partnership priorities with Ngā Papatipu Rūnanga

6.5 The area proposed for the Farmers Market is on existing old asphalt that was previously legal road. Once future funding is available to remove the asphalt and plant the area as a naturalised part of the river bank Mana Whenua will be fully consulted on the proposal.

6.6 The proposed Farmers Market is for one morning a week (Sunday) and is located on the existing hard asphalt surface. The market operator is to ensure no debris from the market goes into the river and any rubbish is removed from the river bank. The market will not use or encroach on the river bank or river, areas that could hold values to Mana Whenua.

Climate Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi

6.7 There is minimal if any additional climate change impact with the proposed use of the existing hard surface asphalt. The Farmers market will only occupy the site for half a day once a week and the market holders are required to take all of their waste and materials away with them to leave the site clear of any rubbish or debris.

Accessibility Considerations Ngā Whai Whakaaro mā te Hunga Hauā

6.8 The Farmers Market will be more accessible to visitors and the community when it is based on the old closed road that has a flat, hard surface compared with its previous location that had a grassed surface.

7. Resource Implications Ngā Hīraunga Rauemi

Capex/Opex Ngā Utu Whakahaere

7.1 Cost to Implement – Staff costs are part of the Parks Units planning operational budget.

7.2 Maintenance/Ongoing costs – no change

7.3 Funding Source – Parks Units operational budget for staff costs.

8. Legal Implications Ngā Hīraunga ā-Ture

Statutory power to undertake proposals in the report Te Manatū Whakahaere Kaupapa

8.1 The provision within section s74(2) of the Reserves Act 1977 enables the licence to be issued for a Farmers market for a period of up to 10 years on an esplanade reserve.

8.2 The Community Board has delegated authority under the Delegations Register to approve licences on esplanade reserves.

Other Legal Implications Ētahi atu Hīraunga-ā-Ture

8.3 There is no other legal context, issue or implication relevant to this decision

9. Risk Management Implications Ngā Hīraunga Tūraru

9.1 There is minimal if any risk to the Council with the approval of a licence to the South Christchurch Farmers’ Market to operate on the reserve at 70 Colombo Street. There is community support for the Farmers market and this location provides a safe and useable location all year round.

Attachments Ngā Tāpirihanga

There are no attachments to this report.

In addition to the attached documents, the following background information is available:

Document Name – Location / File Link

Not applicable

Confirmation of Statutory Compliance Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories Ngā Kaiwaitohu

Authors

Russel Wedge - Team Leader Parks Policy & Advisory

Kathy Jarden - Team Leader Leasing Consultancy

Approved By

Angus Smith - Manager Property Consultancy

Kelly Hansen - Manager Parks Planning & Asset Management

Andrew Rutledge - Head of Parks

Mary Richardson - General Manager Citizens & Community

Waihoro Spreydon-Cashmere-Heathcote Community Board

15 December 2022

19. Waihoro Spreydon-Cashmere-Heathcote Community Board Area Report - December 2022
Reference / Te Tohutoro:	22/1539583
Report of / Te Pou Matua:	Arohanui Grace, Community Governance Manager – Spreydon-Cashmere-Heathcote, arohanui.grace@ccc.govt.nz
General Manager / Pouwhakarae:	Mary Richardson, General Manager Citizens & Community (Mary.Richardson@ccc.govt.nz)

1. Purpose of Report Te Pūtake Pūrongo

This report provides the Board with an overview on initiatives and issues current within the Community Board area.

2. Officer Recommendations Ngā Tūtohu

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1. Receive the Waihoro Spreydon-Cashmere-Heathcote Community Board Area Report for December 2022.

3. Community Support, Governance and Partnership Activity

3.1 Community Governance Projects

Activity	Detail	Timeline	Strategic Alignment
CPNZ Patrol at The Show	For 28 years the Christchurch South Community Patrol has been a presence supporting the Agricultural Show at Addington. This year the group coordinated participation of the six other Christchurch patrols to help with volunteers assisting the public with information and safety resources, as well as helping the show organisers manage the crowd as animals proceeded to the grand arena each day. Local staff brokered Council assistance with the costs of the patrol's marquee.	Complete	Safe and healthy communities
Opawa Show Day Fair	The Opawa Baptist Church held its annual Show Day fair on Friday 11 November, catering to local families and residents. Volunteers, local organisations, the school, businesses, and proven popular vendors and entertainment providers offered low cost or free goods, refreshments and activities. The Church is working alongside local groups and Council staff towards a wider audience event in 2023 with the support of the Waihoro Spreydon-Cashmere- Heathcote Community Board.	Complete
Hoon Hay Fiesta	Hundreds of people came together to celebrate local communities and cultures at the recent Hoon Hay Fiesta. Held on Thursday 10 November the event featured performances from a range of schools, community and cultural groups. With stalls and free children's activities it was a great day out for families.	Complete	Resilient communities – strong sense of community; celebration of our identity through arts, culture, heritage, sport & recreation; valuing the voices of all cultures and ages.
Pacific Series	Over show weekend the Pacific Series was held at Hoon Hay Park for its 5th consecutive year. The event attracted over 100 team registrations and saw over 30,000 people attend the 2 day event. The event also played host to a number of teams from all over New Zealand and for the first time hosted its first international team from ACT Australia. With a number of food and clothing stalls, as well as haka challenges and teams playing from ages 5 years through to youth girls and boys, as well as mens and womens, there was something for everyone. A culturally rich event that was enjoyed by all.	Complete	Resilient communities – strong sense of community; celebration of our identity through arts, culture, heritage, sport & recreation; valuing the voices of all cultures and ages.
Summer with your neigh-bours	Summer with your neighbours is about bringing people closer together and celebrating the unique and diverse mix of each neighbourhood. Three years ago we extended the event for the whole summer after feedback from our applicants and it is now known as Summer with your neighbours.	22/10/22 – 31/03/23	Resilient communities – strong sense of community.
Edible & Sustain-able Garden Awards	The Board is partnering with the Canterbury Horticultural Society to celebrate all types of food gardens in the Spreydon, Cashmere, and Heathcote wards. Entries close 10 January 2023 and an awards ceremony will be held later in the year.	Ongoing	Sustainable suburban and rural centres. Strong sense of community. Safe and healthy communities. Sustainable use of resources and minimising waste.

3.2 Community Funding Summary

3.2.1 Community Board Discretionary Response Fund 2022/23 – as at 28 November 2022:

· Discretionary Response Fund balance for 2022/23 is $19,993.66

· Youth Achievement and Development Fund balance is $1,850.

· The Off the Ground Fund balance is $2,000.

· The Shape Your Place Toolkit Fund balance is $1,161.

3.2.2 The 2022/23 Discretionary Response Funding Spreadsheet is attached for record purposes.

3.2.3 Youth Development Fund Applications - At the Board’s 10 November 2022 meeting the Board resolved that the Waihoro Spreydon-Cashmere-Heathcote Community Board Youth Development Fund allocations process be assessments are emailed to all members of the Community Board for their individual decision to support or not support, with the final decision determined by a majority vote by email, until the end of the Board’s 2022-25 term. The following Youth Development Fund applications have been approved:

Name	Event	Amount
Oliver Wynen	U18 NZ Men's Touch, training camps and International Youth Tournament, Australia 2023	$500
Luke Jansen	Middleton Grange Junior Adventure Racing Team, Get2Go National Finals 2022, Great Barrier Island	$150

The Youth Development Fund Decision Matrices are attached for record purposes.

3.2.4 Youth Development Fund – Reporting back to Community Board:

Name | Event

Photos

Brieanna Cox
Canoe Racing, Asia Pacific Championships, Japan

I have liked the time spent with the team both on and off the water, making relationships with people and learning more about myself as a person and an athlete and what I need to do to be my best. I've enjoyed competing in my first international regatta. Being able to say that I've worn the fern is already a huge accomplishment for me and something I've worked hard to achieve.

Overall it was a cool experience and one I hope to compete in again.

Results:

K4 u18 2^nd place

K2 u18 4^th place

Mixed u18 k4 5^th place

Mixed open relay 4^th place

Poppy Wyndham
Cashmere High Rowing Team fees, nationwide

Thank you so much for the grant, this went towards me being able to spend the weekend up at Takapuna in Auckland and spend time racing at lake Pupuke in Takapuna. Spending this weekend allowed me to practise racing for the 2022/23 season and make connections with other rowers and coaches from different schools. It was a lot of fun to start racing again and had a great time talking to other young rowers.

Luca Rose
NZ Secondary School Canoe Polo Championships, Hastings

We had spent several months leading up to the competition practicing as a team. It was great to be able to experience the benefits of our training sessions on the purpose-built Canoe Polo pitches in Hastings. After some hard-fought games we managed to win the finals 3 - 2 against Havelock North High School and take home gold in the Junior grade.

Thank you for helping and support me to attend my first New Zealand competition.

Oliver, Katie and Charlotte have had an amazing trip to New Caledonia to compete in the Noumea Open rock climbing competition.

A highlight was meeting Bassa Mawem in person, after having watched him compete for France in the Tokyo Olympics earlier in the year.

Thank you for your support to help these kids compete internationally. Their passion for the sport has been further amplified and they are now setting their goals a whole lot higher.

The New Zealand Team

Charlotte Chinn
Noumea Open Rock Climbing Competition, New Caledonia

Result for Youth C (U14), Charlotte Chinn, first in all disciplines and first overall. This was Charlotte's first event that included lead climbing and she showed great resilience and determination to get these results given the last minute changes and uncertainty. We were very proud to watch her receive her medal and sing the NZ national anthem with her teammates.

Kate Chinn
Noumea Open Rock Climbing Competition, New Caledonia

Results for the U16 girls were:

3^rd (Bronze medal) in Lead
4^th in Bouldering

Oliver Chinn
Noumea Open Rock Climbing Competition, New Caledonia

Results for the U18 boys were:

5^th in Lead
7^th in Bouldering

3.3 Participation in and Contribution to Decision Making

3.3.1 Report Back on Other Activities Contributing to Community Board Plan [for items not included in the above table but are included in Community Board Plan]

· The Board will develop its Community Board Plan over the coming months.

3.3.2 Council Engagement and Consultation

· Cashmere / Colombo / Dyers Pass Safety Improvements – Consultation was open until 14 December 2022 on improving safety at the Colombo Street / Cashmere Road / Centaurus Road / Dyers Pass Road roundabout. Visit the Council’s Have Your Say website for more details.

· Safe Speed Neighbourhoods – The Council is proposing to reduce speeds from 50 kilometres per hour to 30 kilometres per hour around schools or 40 kilometres per hour in neighbourhood streets, especially those around schools. Streets and neighbourhoods around schools have been prioritised to make it safer for children to get to and from school. Consultation is open until 3 January 2023. Visit the Council’s Have Your Say website for more details.

· Start Work Notices – Various Start Work Notices have been sent to the Board throughout the month. All city-wide start work notices can be found at: https://ccc.govt.nz/transport/works.

3.4 Governance Advice

3.4.1 Public Forum – The Board received the following public forum presentations at its 10 November 2022 meeting:

· The Santa Claus Workshop Charitable Trust spoke to the Board about their search for a new premises.

· Cashmere High School spoke to the Board about a proposed platform on the banks of the Beckenham Ponds.

· A resident spoke to the Board about a new development on Bunyan Street in Waltham. The Board asked for staff advice on the assessment carried out on the District Plan provisions for the development, and general advice on the consenting process for developments.

3.4.2 Deputations – There were no deputations at the Board’s 10 November 2022 meeting.

3.4.3 Correspondence – The Board received the following correspondence at its 10 November 2022 meeting:

· A resident wrote to the Board requesting a drinking fountain be installed at Rapaki Track. The Board asked for staff advice on the matter.

3.4.4 Briefings – The Board received the following briefings in November and December 2022:

· Induction for the new term

· Board funding pools

· Workshop to prepare submissions on the Council’s Te Kaha Surrounding Streets and Safe Speed Neighbourhoods proposals

· Bus trip around the Board area

· Workshop to develop the Community Board Plan for 2022-25

3.4.5 Board Requests – The Board made the following requests during Elected Members’ Information Exchange at its 10 November 2022 meeting:

· The Board asked for an update on what measure were planned to improve the safety of a container storage yard adjacent to a walking and cycling path on the Ōpāwaho Heathcote River.

· The Board asked that staff investigate installing no stopping lines at the Selwyn Street / Redruth Avenue intersection.

· The Board asked for staff advice on the District Plan status of Roker Street and Redruth Avenue.

4. Advice Provided to the Community Board

4.1 Ticket Report – A report on open and completed tickets (requests for service) in October 2022 is attached.

4.2 Ōpāwaho Heathcote River Low Stopbanks – A memo is attached to inform the Board of the Council’s decision on the Heathcote Low Stopbanks project.

4.3 Matuku Takotako Sumner Community Centre Lift Repair – A memo is attached to update the Board on the repair and reinstatement of the lift at the Matuku Takotako Sumner Community Centre.

4.4 Selwyn Street Masterplan – A memo is attached to provide the Board with an update on the Selwyn Street Masterplan (S1) project.

4.5 Colombo Street / Cashmere Road / Centaurus Road / Dyers Pass Road Roundabout – A memo is attached to provide the Board with a response to a request made by the Waihoro Spreydon-Cashmere Community Board at its 14 March 2022 briefing.

4.6 Proposed Platform at Waimokihi Stream – A memo is attached to provide the Board with advice on a proposal from a Cashmere High School student to build a platform on the banks of the Waimokihi Stream. Since this memo was received, Cashmere High presented to the Board with an update. Refer to the meeting minutes for more details.

4.7 Opawa Slow Speed Neighbourhood – A memo is attached to provide the Board with information requested at the Waikura Linwood-Central-Heathcote Community Board’s 17 June 2022 briefing.

4.8 Interim Speed Management Plan – Redcliffs – A memo is attached to provide information on a request made at the Waikura Linwood-Central-Heathcote Community Board’s 24 August 2022 briefing.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	2022/23 Spreydon-Cashmere-Heathote Discretionary Response Fund Spreadsheet	22/1660840	94
b ⇩	Decision Matrix 00064993 - 2022-23 YDF SCH Oliver Wynen	22/1548610	95
c ⇩	Decision Matrix 00064919 - 2022-23 YDF SCH Luke Jansen	22/1548970	96
d ⇩	Ticket Report	22/1649320	97
e ⇩	Memo - Ōpāwaho Heathcote River Low Stopbanks	22/1561709	98
f ⇩	Memo - Matuku Takotako Sumner Community Centre Lift Repair	22/1649211	101
g ⇩	Memo - Selwyn Street Masterplan	22/1555421	102
h ⇩	Memo - Colombo Street / Cashmere Road / Centaurus Road / Dyers Pass Road Roundabout	22/1649234	106
i ⇩	Memo - Proposed Platform at Waimokihi Stream	22/1649445	109
j ⇩	Memo - Opawa Slow Speed Neighbourhood	22/1526782	110
k ⇩	Memo - Interim Speed Management Plan – Redcliffs	22/1527358	112

Signatories / Ngā Kaiwaitohu

Authors

Arohanui Grace - Manager Community Governance, Spreydon-Cashmere-Heathcote

Amy Hart - Community Board Advisor

Heather Davies - Community Development Advisor

Jay Sepie - Community Development Advisor

Shanelle Temaru-Ilalio - Community Recreation Advisor

Jane Walders - Support Officer

Approved By

Arohanui Grace - Manager Community Governance, Spreydon-Cashmere-Heathcote

Matthew McLintock - Manager Community Governance Team

John Filsell - Head of Community Support and Partnerships

Funding Request Number	Organisation	Project Name	Amount Requested	Amount Recommended
64957	Sumner Bays Union Trust – umbrella for Sumner Community Orchard	Extension of Community Orchard	$2,060	$1,080

Total Budget 2022/23	Granted To Date	Available for allocation	Balance If Staff Recommendation adopted
S32,454.66	$12,461.00	$19,993.66	$18,913.66

Funding Request Number	Organisation	Project Name	Amount Requested	Amount Recommended
65014	Te iringa o Kahukura/Cashmere High School Board of Trustees	Australian School Volleyball Championships	$3,000	$500.00

Total Budget 2022/23	Granted To Date	Available for allocation	Balance If Staff Recommendation adopted
S32,454.66	$12,461.00	$19,993.66	$19,493,.66

Funding Request Number	Organisation	Project Name	Amount Requested	Amount Recommended
64831	St Martins Scouts	Scout Jamboree Alternative	$3,600	$1,000

12. Waihoro Spreydon-Cashmere-Heathcote Community Board Discretionary Response Fund 2022/23 Application: Sumner Bays Union Trust - Extension of Community Orchard.
Reference / Te Tohutoro:	22/1589324
Report of / Te Pou Matua:	Jay Sepie, Community Development Advisor, jay.sepie@ccc.govt.nz,
General Manager / Pouwhakarae:	Mary Richardson, General Manager Citizens & Community (Mary.Richardson@ccc.govt.nz)

13. Waihoro Spreydon-Cashmere-Heathcote Community Board Discretionary Response Fund 2022/23 Application:Te iringa o Kahukura/Cashmere High School Board of Trustees, Australian School Volleyball Championships
Reference / Te Tohutoro:	22/1659614
Report of / Te Pou Matua:	Heather Davies, Community Development Advisor, heather.davies@ccc.govt.nz,
General Manager / Pouwhakarae:	Mary Richardson, General Manager Citizens & Community (Mary.Richardson@ccc.govt.nz)

14. Waihoro Spreydon-Cashmere-Heathcote Community Board Discretionary Response Fund 2022/23 Application: St Martins Scouts Scout Jamboree Alternative in Rotorua January 2023
Reference / Te Tohutoro:	22/1664299
Report of / Te Pou Matua:	Heather Davies, Community Development Advisor, heather.davies@ccc.govt.nz,
General Manager / Pouwhakarae:	Mary Richardson, General Manager Citizens & Community (Mary.Richardson@ccc.govt.nz)

15. Waihoro Spreydon-Cashmere-Heathcote Community Board Discretionary Response Fund 2022/23 Application: Te Kōhanga Reo o Te Whānau Tahi
Reference / Te Tohutoro:	22/1664783
Report of / Te Pou Matua:	Heather Davies, Community Development Advisor, heather.davies@ccc.govt.nz,
General Manager / Pouwhakarae:	Mary Richardson, General Manager Citizens & Community (Mary.Richardson@ccc.govt.nz)

16. Waihoro Spreydon-Cashmere-Heathcote Community Board Discretionary Response Fund 2022/23 Application: Lyttelton Playcentre Ride on Track
Reference / Te Tohutoro:	22/1665076
Report of / Te Pou Matua:	Heather Davies, Community Development Advisor, heather.davies@ccc.govt.nz,
General Manager / Pouwhakarae:	Mary Richardson, General Manager Citizens & Community (Mary.Richardson@ccc.govt.nz)

17. Waihoro Spreydon-Cashmere-Heathcote Community Board Discretionary Response Fund 2022/23 Application: Addington Farm Storm-proofing Hoop Houses Project
Reference / Te Tohutoro:	22/1670390
Report of / Te Pou Matua:	Heather Davies, Community Development Advisor, heather.davies@ccc.govt.nz,
General Manager / Pouwhakarae:	Mary Richardson, General Manager Citizens & Community (Mary.Richardson@ccc.govt.nz)

18. Waihoro Spreydon-Cashmere-Heathcote Community Board - Recess Committee 2022-2023
Reference / Te Tohutoro:	22/1372744
Report of / Te Pou Matua:	Amy Hart, Community Board Advisor, amy.hart@ccc.govt.nz
General Manager / Pouwhakarae:	Mary Richardson, General Manager Citizens & Community (Mary.Richardson@ccc.govt.nz)