Chairperson

Deputy Chairperson

Members

Callum Ward

Keir Leslie

Melanie Coker

Will Hall

Tim Lindley

Lee Sampson

Tim Scandrett

Sara Templeton

Community Board Resolved SCBCC/2022/00006

That the apologies received from Roy Kenneally be accepted.

Melanie Coker/Tim Scandrett                                                                                                                              Carried

Will Hall completed his oral and written declaration in the presence of John Filsell, Head of Community Support and Partnerships.

Attachments

a       Declaration - Will Hall ⇨  

Community Board Resolved SCBCC/2022/00007

That the minutes of the Waihoro Spreydon-Cashmere-Heathcote Community Board meeting held on Friday, 28 October 2022 be confirmed.

Lee Sampson/Tim Lindley                                                                                                                                     Carried

5.1

Santa Claus Workshop

Stuart Williams, Chairperson, and Martin Thompson, Workshop Manager, spoke on behalf of the Santa Claus Workshop Charitable Trust regarding the Trust’s premises. The Trust makes wooden toys throughout the year to be given to children in need at Christmas. It previously operated out of Shirley Boys School site, but has not had a premises since the school site closed.

Council staff worked with the Trust to identify a Council-owned facility that met its needs, but nothing suitable was available. The Trust asked the Board for assistance in finding a new premises.

Board members suggested that the Trust contact a range of community facilities about a potential premises, including the St Martins Menzshed, Ministry of Education sites, the Santa Parade and the Malthouse.

The Chairperson thanked Mr Williams and Mr Thompson for their presentation.

5.2      Proposed Platform at Beckenham Ponds

James Harris, Multi-Material Technology Department at Cashmere High School, spoke on behalf of John Doyle-Sims, student, about hisproposal to build a platform on the banks of the Beckenham Ponds.

Mr Doyle-Sims presented to the Board earlier in the year about a proposed platform. He has since been working with Council staff to find a suitable location and finalise the design. Staff have confirmed the Beckenham Ponds as a suitable location, and are in the process of assessing the design.

The Chairperson thanked Mr Harris for his presentation.

Attachments

a       Proposed Platform at Beckenham Ponds ⇨  

5.3      Development on Bunyon Street in Waltham

Susan Turnbull, resident, spoke about a new development on Bunyon Street in Waltham. She is concerned that the three-story flats will not get direct sunlight for half of the year and that the outdoor space is less than the minimum required.

The Chairperson thanked Ms Turnbull for her presentation.

Part B

The Waihoro Spreydon-Cashmere-Heathcote Community Board agreed to:

1.              Request staff advice on the assessment carried out on the District Plan provisions when processing the consent for 9, 11 and 13 Banyon Street in Waltham, including any non-compliance and mitigating factors.

2.         Request staff advice on the resource consenting process for developments, including when a commissioner is appointed.

8.   Correspondence

Officer Recommendations Ngā Tūtohu

That the Spreydon-Cashmere-Heathcote Community Board:

1.         Receive the correspondence from Craig Burke in relation to a drinking fountain at Rapaki Track and refer to staff for advice.

Community Board Resolved SCBCC/2022/00008

Part B

That the Spreydon-Cashmere-Heathcote Community Board:

1.              Receive the correspondence from Craig Burke in relation to a drinking fountain at Rapaki Track.

2.              Refer the correspondence to staff for advice on whether a drinking fountain at Rapaki Track or nearby is feasible.

Keir Leslie/Tim Lindley                                                                                                                                           Carried

10. 426 Port Hills Road - Proposed No Stopping Restrictions

Community Board Resolved SCBCC/2022/00009 (Officer recommendation accepted without change)

Part C

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1.         Approves, pursuant to Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017, that the stopping of vehicles be prohibited at any time generally in accordance with that shown on the plan provided as Attachment A  to this report in the agenda of this meeting (‘426 Port Hills Road, Proposed No Stopping Restriction’, Plan TG142038, dated 09/06/2022).

2.         Revoke any previous resolutions pertaining to traffic controls made pursuant to any bylaw to the extent that they are in conflict with the traffic controls described in resolutions 1 above.

3.         Approves that these resolutions 1 to 2 take effect when parking signage and/or road markings that evidence the restrictions described in the staff report are in place (or removed in the case of revocations).

Sara Templeton/Lee Sampson                                                                                                                            Carried

11. Agreement to Grant Electricity Easement to Orion - For Cycleway Lighting - MCR Rapanui Shagrock Section 3b Charlesworth Reserve

Community Board Resolved SCBCC/2022/00010 (Officer recommendation accepted without change)

Part C

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1.         Subject to the consent of the Minister of Conservation, approves under Section 48 of the Reserves Act 1977, the granting of an electricity easement in gross to Orion New Zealand Limited, to convey electricity as defined in the easement plan referred in clause 5.3 of the report in the agenda of this meeting:

a)    Section 1 Survey Office Plan 20079 and comprised in Record of Title 76235, known as Charlesworth Reserve.

2.         Recommends that the Chief Executive, using the Council’s delegated authority from the Minister of Conservation, consents to grant the easement proposed in 1 above.

3.         Authorises the Manager Property Consultancy with the consent of the Minister of Conservation to finalise documentation and implement the easement.

Sara Templeton/Tim Lindley                                                                                                                                Carried

13. Cashmere Estates Easements 255R & 285R Worsleys Road

Community Board Resolved SCBCC/2022/00011 (Officer recommendation accepted without change)

Part C

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1.         Approve pursuant to Section 48  of the Reserves Act 1977, the granting of a right to drain water over Lots 515, 516 and 517 DP 515978 shown as A, B, C, D, E, F, G, H and J respectively on LT 5583749 in the report in the agenda of this meeting in favour of the Christchurch City Council subject to

a.         The consent of the Minister of Conservation or her delegate

b.         All necessary statutory consents under but not limited to the Resource Management Act 1991 and Local Government Act 1974 in respect of LT 5583749 being obtained

2.         Recommend that the Chief Executive, using the Council’s delegated authority from the Minister of Conservation, consents to the granting of a right to drain water over Lots 515, 516 and 517 DP 515978 shown as A, B, C, D, E, F, G, H and J respectively on LT 5583749 in the report in the agenda of this meeting in favour of the Christchurch City Council.

Noting that:

a.         Based on experience to date the standard council decision making processes to grant easements over reserves for future stage developments have not been agile enough to meet the commercial imperatives of the development.

b.         That the easements are requirements arising from council approved resource consents.

3.         Recommend that the Chief Executive, using the Council’s delegated authority from the Minister of Conservation, consent to the granting of easements that are required as part of the future stage subdivision consents for the Cashmere Estates staged subdivision.

4.         Authorises the Manager Property Consultancy to manage and conclude all matters pertaining to the granting of easements over reserves that are required as part of the future stage subdivision consents for the Cashmere Estates staged subdivision.

Tim Scandrett/Keir Leslie                                                                                                                                      Carried

9.   Waihoro Spreydon-Cashmere-Heathcote Community Board - 2022-2025 Meeting Schedule and Governance Arrangements

Officer Recommendations Ngā Tūtohu

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1.         Adopt the following schedule of Ordinary Meetings from February 2023 to September 2025:

2.         Delegate authority to the Community Governance Manager and the Community Board Chairperson to amend the ordinary meeting schedule, as required.

3.         Note the holding of Board briefings will take place on alternate Thursdays at 4pm.

4.         Delegate authority to the Community Board Chairperson and Deputy Chairperson, in consultation with Board members, to decide whether to make submissions.

5.         Delegate authority to the Community Board Chairperson and Deputy Chairperson, in consultation with Board members, to approve the final submissions.

Community Board Resolved SCBCC/2022/00012

Part C

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1.         Adopt the following schedule of Ordinary Meetings for February and March 2023:

2.         Delegate authority to the Community Governance Manager and the Community Board Chairperson to amend the ordinary meeting schedule, as required.

3.         Note the holding of Board briefings will take place on alternate Thursdays at 4pm.

4.         Delegate authority to the Community Board Chairperson and Deputy Chairperson, in consultation with Board members, to decide whether to make submissions.

5.         Delegate authority to the Community Board Chairperson and Deputy Chairperson, in consultation with Board members, to approve the final submissions.

Sara Templeton/Callum Ward                                                                                                                                Carried

14. Confirmation and Establishment of Community Board Funding Pools and Board Project Funding

Officer Recommendations Ngā Tūtohu

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1.         Approve the transfer of the amount of $13,464.34 remaining from the 2022-23 Waihoro Spreydon-Cashmere Discretionary Response Fund.

2.         Approve the transfer of the amount of $18,990.32 remaining from the 2022-23 Waikura Linwood-Central-Heathcote Discretionary Response Fund.

3.         Establish the 2022-23 Waihoro Spreydon-Cashmere-Heathcote 2022-23 Discretionary Response Fund giving a balance of $32,454.66.

4.         Approve the transfer of the $1,200 remaining in the 2022-23 Waihoro Spreydon-Cashmere Youth Development Fund to establish the 2022-23 Waihoro Spreydon-Cashmere-Heathcote Youth Development Fund. Top this up with an amount of $1,300 from the Waihoro Spreydon-Cashmere-Heathcote Discretionary Response Fund to establish total of $2,500 for the 2022-23 Youth Development Fund.

5.         Approve the criteria of the Youth Development Fund as outlined in section 3 of the agenda report.

6.         Approve the decision making process for Youth Development Fund.  Assessments will be emailed to all members of the Community Board for their individual decision to support or not support, with the final decision determined by a majority vote.

7.         Approve the transfer $2,000 allocated to the Waihoro Spreydon-Cashmere 'Off the Ground' Fund, to establish a Waihoro Spreydon-Cashmere-Heathcote Small Grant Fund. Approve the criteria as shown in section 3 of the agenda report. 

8.         Approve the decision making process for the Small Grant Fund.  Assessments will be emailed to all members of the Community Board for their individual decision to support or not support, with the final decision determined by a majority vote.

9.         Approve $4,500 for Waltham Fair and Pool Party Board Project from the 2022-23 Waihoro Spreydon-Cashmere-Heathcote Discretionary Response Fund.

10.       Approve $1,500 for the Garden Pride Awards Board Project from the 2022-23 Waihoro Spreydon-Cashmere-Heathcote Discretionary Response Fund.

11.       Approve $2,500 for the Edible and Sustainable Community Garden Awards Board Project from the 2022-23 Waihoro Spreydon-Cashmere-Heathcote Discretionary Response Fund.

12.       Approve $1,500 for the Community and Youth Service Awards Board Project from the 2022-23 Waihoro Spreydon-Cashmere-Heathcote Discretionary Response Fund.

Community Board Resolved SCBCC/2022/00013

Part C

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1.         Approve the transfer of the amount of $13,464.34 remaining from the 2022-23 Waihoro Spreydon-Cashmere Discretionary Response Fund.

2.         Approve the transfer of the amount of $18,990.32 remaining from the 2022-23 Waikura Linwood-Central-Heathcote Discretionary Response Fund.

3.         Establish the 2022-23 Waihoro Spreydon-Cashmere-Heathcote 2022-23 Discretionary Response Fund witha balance of $32,454.66.

4.         Approve the transfer of the $1,200 remaining in the 2022-23 Waihoro Spreydon-Cashmere Youth Development Fund to establish the 2022-23 Waihoro Spreydon-Cashmere-Heathcote Youth Development Fund. Top this up with an amount of $1,300 from the Waihoro Spreydon-Cashmere-Heathcote Discretionary Response Fund to establish a total fund of $2,500 for the 2022-23 Youth Development Fund.

5.         Approve the criteria of the Waihoro Spreydon-Cashmere-Heathcote Youth Development Fund as outlined in section 3 of the report in the agenda of this meeting.

6.         Approve the decision making process for the Waihoro Spreydon-Cashmere-Heathcote Youth Development Fund.  Assessments will be emailed to all members of the Community Board for their individual decision to support or not support, with the final decision determined by a majority vote by email.

7.         Approve the transfer of $2,000 allocated to the Waihoro Spreydon-Cashmere 'Off the Ground' Fund, to establish a Waihoro Spreydon-Cashmere-Heathcote Off the Ground Fund. Approve the criteria as set outin section 3 of the report in the agenda of this meeting. 

8.         Approve the decision making process for the Waihoro Spreydon-Cashmere-Heathcote Off the Ground Fund as followsStaff assessments will be emailed to all members of the Community Board for their individual decision to support or not support, with the final decision determined by a majority vote by email.

9.         Approve an allocation of $4,500 for Waltham Fair and Pool Party Board Project from the 2022-23 Waihoro Spreydon-Cashmere-Heathcote Discretionary Response Fund.

10.       Approve an allocation of $1,500 for the Garden Pride Awards Board Project from the 2022-23 Waihoro Spreydon-Cashmere-Heathcote Discretionary Response Fund.

11.       Approve an allocation of $2,500 for the Edible and Sustainable Community Garden Awards Board Project from the 2022-23 Waihoro Spreydon-Cashmere-Heathcote Discretionary Response Fund.

12.       Approve an allocation of $1,500 for the Community and Youth Service Awards Board Project from the 2022-23 Waihoro Spreydon-Cashmere-Heathcote Discretionary Response Fund.

Tim Scandrett/Melanie Coker                                                                                                                              Carried

15. Waihoro Spreydon-Cashmere-Heathcote Community Board - Representation on Outside Organisations

Officer Recommendations Ngā Tūtohu

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1.         Recommend that the Mayor appoint a Waihoro Spreydon-Cashmere-Heathcote Community Board member to the Port Hills Park Trust Board for the 2022-25 term.

2.         Appoint a Board member to each of the following outside organisations as a voting member for the 2022-25 term:

a.         Summit Road Society Board

b.         Cashmere Stream and Port Hills Working Group.

3.         Appoint two Board members to the following outside organisation as voting members for the 2022-25 term:

a.         Keep Christchurch Beautiful Committee.

4.         Appoint a Board member the following outside organisation as a non-voting member for the 2022-25 term:

a.         Avon-Heathcote Estuary Ihutai Trust.

5.         Appoint a Board member to act as the Board’s liaison on each of the following outside organisations for the 2022-25 term:

a.         Addington Neighbourhood Association

b.         Age Friendly Spreydon Cashmere Committee

c.         Beckenham Neighbourhood Association

d.         Brougham Street Overbridge Design Community Group

e.         Cashmere Residents Emergency Support Team (CREST)

f.          Clifton Neighbourhood Committee

g.         Cracroft Community Centre (Old Stone House)

h.         Cracroft Residents’ Association Inc.

i.          Heathcote Valley Community Association

j.          Hoon Hay Community Association

k.         Huntsbury Community Centre

l.          Landsdowne Community Centre

m.       Lower Cashmere Residents Group

n.         Manuka Cottage

o.         Mt Pleasant Memorial Community Centre & Ratepayers Association

p.         Neighbourhood Support Canterbury

q.         Opawa/St Martins Plunket Toy Library

r.          Redcliffs Residents’ Association

s.         Rowley Resource Centre

t.          Somerfield Community Centre

u.         Somerfield Residents’ Association

v.         South Christchurch Community Gardens Trust

w.        Spreydon Neighbourhood Network

x.         St Martins Community Menzshed

y.         St Martins Volunteer Library

z.         Sumner Community Residents’ Association

aa.       Taylors Mistake Association

bb.      Wakatu Avenue Residents Group.

Community Board Resolved SCBCC/2022/00014

Part C

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1.         Agrees to recommend that the Mayor appoint Lee Sampson to the Port Hills Park Trust Board for the 2022-25 term.

2.         Appoint  the following Board member to each of outside organisations below as a voting member for the 2022-25 term:

a.         Summit Road Society Board – Will Hall  

b.         Cashmere Stream and Port Hills Working Group – Lee Sampson

3.         Do not appoint any Board members to the Keep Christchurch Beautiful Committee as voting members for the 2022-25 term.

4.         Appoint  the following Board member to the outside organisation below as a non-voting member for the 2022-25 term:

a.         Avon-Heathcote Estuary Ihutai Trust – Tim Lindley

5.         Appoint  the following Board members to act as the Board’s liaison on each of the outside organisations below for the 2022-25 term:

a.         Addington Neighbourhood Association – Callum Ward, Roy Kenneally and Melanie Coker

b.         Age Friendly Spreydon Cashmere Committee – Callum Ward

c.         Beckenham Neighbourhood Association – Keir Leslie, Lee Sampson and Tim Scandrett

d.         Brougham Street Overbridge Design Community Group – Callum Ward, Roy Kenneally and Melanie Coker

e.         Cashmere Residents Emergency Support Team (CREST) – Keir Leslie, Lee Sampson and Tim Scandrett

f.          Clifton Neighbourhood Committee – Tim Lindley, Will Hall and Sara Templeton

g.         Cracroft Community Centre (Old Stone House) – Keir Leslie, Lee Sampson and Tim Scandrett

h.         Cracroft Residents’ Association Inc. – Keir Leslie, Lee Sampson and Tim Scandrett

i.          Heathcote Valley Community Association – Tim Lindley, Will Hall and Sara Templeton

j.          Hoon Hay Community Association – Callum Ward, Roy Kenneally and Melanie Coker

k.         Huntsbury Community Centre  – Keir Leslie, Lee Sampson and Tim Scandrett

l.          Landsdowne Community Centre  – Keir Leslie, Lee Sampson and Tim Scandrett

m.       Lower Cashmere Residents Group  – Keir Leslie, Lee Sampson and Tim Scandrett

n.         Manuka Cottage – Callum Ward, Roy Kenneally and Melanie Coker

o.         Mt Pleasant Memorial Community Centre & Ratepayers Association – Tim Lindley, Will Hall and Sara Templeton

p.         Neighbourhood Support Canterbury – Melanie Coker

q.         Opawa Library – Tim Lindley, Will Hall and Sara Templeton

r.          Opawa/St Martins Plunket Toy Library – Tim Lindley, Will Hall and Sara Templeton

s.         Redcliffs Residents’ Association – Tim Lindley, Will Hall and Sara Templeton

t.          Risingholme Community Centre – Tim Lindley, Will Hall and Sara Templeton

u.         Rowley Resource Centre – Callum Ward, Roy Kenneally and Melanie Coker

v.         Somerfield Community Centre  – Keir Leslie, Lee Sampson and Tim Scandrett

w.        Somerfield Residents’ Association  – Keir Leslie, Lee Sampson and Tim Scandrett

x.         South Christchurch Community Gardens Trust – All Board members

y.         Spreydon Neighbourhood Network – Callum Ward, Roy Kenneally and Melanie Coker

z.         St Martins Community Menzshed  – Keir Leslie, Lee Sampson and Tim Scandrett

aa.       St Martins Volunteer Library  – Keir Leslie, Lee Sampson and Tim Scandrett

bb.      Sumner Community Residents’ Association – Tim Lindley, Will Hall and Sara Templeton

cc.       Taylors Mistake Association – Tim Lindley, Will Hall and Sara Templeton

dd.      Wakatu Avenue Residents Group – Tim Lindley, Will Hall and Sara Templeton

ee.       Westmorland Residents’ Association – Keir Leslie, Lee Sampson and Tim Scandrett

Callum Ward/Melanie Coker                                                                                                                                 Carried

Community Board Decided SCBCC/2022/00015

Part A

That the Waihoro Spreydon-Cashmere-Heathcote Community Board recommend that the Council:

1.         Appoint Keir Leslie to the Summit Road Protection Authority.

Callum Ward/Melanie Coker                                                                                                                                 Carried

12. Proposed Road Names - 225 Worsleys Road

Officer Recommendations Ngā Tūtohu

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1.         Approves the following new lane names for 225 Worsleys Road (RMA/2015/3550)

a.         Lane 1 - Isobel Matson Lane

b.         Lane 2 - Flowers Lane

c.         Lane 3 - John Gilby Lane

Community Board Resolved SCBCC/2022/00016

Part C

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1.         Approve the following new lane names for 225 Worsleys Road (RMA/2015/3550)

a.         Lane 1 - Isobel Matson Lane

b.         Lane 2 - Flowers Lane

c.         Lane 3 - John Jameson Lane.

2.         Request that staff discuss with the Cashmere Estates developer the possibility of including more gender diverse, non-Pakeha, and te reo name options in future road naming proposals for the development.

Melanie Coker/Sara Templeton                                                                                                                          Carried

16. Waihoro Spreydon-Cashmere-Heathcote Community Board Area Report - November 2022

Community Board Resolved SCBCC/2022/00017

Part B

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1.         Receive the Waihoro Spreydon-Cashmere-Heathcote Community Board Area Report for November 2022.

Tim Scandrett/Tim Lindley                                                                                                                                   Carried

Board members shared the following information:

·         A Board member attended a meeting of the Cracroft Residents’ Association.

·         A Board member attended a meeting of the Westmorland Residents’ Association.

·         A Board member noted that a resident asked for plans for a development on Dunn Street in Somerfield.

·         A Board member noted that a resident asked if a section of grass near the Old Stone House could be mowed more frequently.

·         A Board member noted that a resident asked if the Council could install steps on part of a path off of Shalamar Drive.

·         Board members attended the Sumner Residents’ Association’s Future Sumner Expo.

·         A Board member attended the Heathcote Community Association’s Annual General Meeting.

·         A Board member noted that residents are concerned about a proposed development in Heathcote.

·         A Board member noted that residents continue to express concern with the lights at Cave Rock in Sumner.

·         A Board member attended a meeting of the Coastal Pathways Group.

·         A Board member attended a meeting of the Ōpāwaho Heathcote River Network.

·         A Board member noted that the Rapanui Shag Rock Major Cycleway is scheduled to be complete in December 2022.

·         A Board member attended a heritage event in Addington.

·         A Board member attended a meeting of the Spreydon Neighbourhood Network.

·         A Board member attended Tech Mate’s Annual General Meeting.

·         A Board member attended Whareora House of Life’s Annual General Meeting.

·         Board members attended a meeting of the Addington Neighbourhood Network.

·         A Board member noted that the Addington Neighbourhood Network will host a meeting on community safety in November 2022.

·         A Board member noted that they would attend the Hoon Hay Fiesta after this meeting.

·         A Board member noted they have been liaising with the Redcliffs Hockey Club.

17.1   Container Storage Yard

A Board member noted that residents are concerned about the safety of a container storage yard adjacent to a walking and cycling path on the Ōpāwaho Heathcote River.

Part B

The Waihoro Spreydon-Cashmere-Heathcote Community Board agree to request an update from staff on what measure are planned to improve the safety of a container storage yard adjacent to a walking and cycling path on the Ōpāwaho Heathcote River.

17.2   New Development on Selwyn Street

A Board member noted that a resident is concerned with a new development on Selwyn Street.

 As the development has limited off-street parking, the resident reported that there are more parked cars on Selwyn Street between Bolton and Redruth Avenues. When cars are parked close to the Selwyn Street / Redruth Avenue intersection, the resident’s sightline is obscured when pulling into the intersection.

The resident noted that Roker Street is proposed to be exempt from intensification, and asked if Redruth Avenue could be granted a similar exemption.

Part B

The Waihoro Spreydon-Cashmere-Heathcote Community Board agreed to:

1.         Request that staff investigate installing no stopping lines at the Selwyn Street / Redruth Avenue intersection.

2.         Request staff advice on the District Plan status of Roker Street and Redruth Avenue.