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Waipapa Papanui-Innes-Central Community
Board
10 November 2022
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8. Confirmation and Establishment of
Community Board Funding Pools
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Reference / Te Tohutoro:
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22/1422981
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Report of / Te Pou Matua:
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Emma
Pavey, Waipapa Papanui-Innes-Central Community Governance Manager
(Emma.Pavey@ccc.govt.nz)
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General Manager / Pouwhakarae:
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Mary
Richardson, General Manager Citizens & Community
(Mary.Richardson@ccc.govt.nz)
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1. Purpose of Report Te
Pūtake Pūrongo
1.1 The purpose of this report is for the Waipapa Papanui-Innes-Central
Community Board to consider approving the amalgamation of unspent funding from
the previous Waipapa Papanu-Innes and Waikura Linwood-Central Heathcote to
establish the Waipapa Papanui-Innes-Central 2022-23 Discretionary Response
Fund.
1.2 The
Waipapa Papanui-Innes-Central Community Board considers approving the
establishment of the 2022-23 Waipapa Papanui-Innes-Central Youth Development
Fund and formalising the delegations of this
fund.
2. Officer Recommendations Ngā
Tūtohu
That the Waipapa
Papanui-Innes-Central Community Board:
1. Approve the transfer of the balance of the
$82,162 remaining from the 2022-23 Waipapa Papanui-Innes Discretionary Response
Fund to establish the new Waipapa Papanui-Innes-Central 2022-23 Discretionary
Response Fund.
2. Approve the transfer of the amount of
$24,652.08 allocated from the Waikura Linwood-Central-Heathcote 2022-23
Discretionary Response Fund to the new 2022-23 Waipapa
Papanui-Innes-Central Discretionary Response Fund, giving a total balance of
$106,814.08.
3. Approve the transfer of the $3,025 remaining
in the 2022-23 Waipapa Papanui-Innes Youth Development Fund to establish the
2022-23 Waipapa Papanui-Innes-Central Youth Development Fund.
4. Delegate the approval of grants from the
Waipapa Papanui-Innes-Central 2022-23 Youth Development Fund up to a maximum of
$350 to the Waipapa Papanui-Innes-Central Community Governance Manager.
5. Approve the criteria for the Waipapa
Papanui-Innes-Central Youth Development Fund as shown in section 3 of the
agenda report.
3. Context/Background Te Horopaki
Issue or
Opportunity / Ngā take, Ngā Whaihua rānei
3.1 At
least once every six years, local authorities are required to review their
representation arrangements to ensure they are still fair and provide equitable
representation for communities.
3.2 As
a result of the representation review that took place in 2021, the Waikura
Linwood-Central-Heathcote Community Board was disestablished and the Waipapa
Papanui-Innes Community Board became the Waipapa Papanui-Innes-Central
Community Board. These changes came into effect at the 2022 local elections.
3.3 The
funding year begins on 1 July each year therefore the Waipapa Papanui-Innes and
Waikura Linwood-Central-Heathcote Community Boards operated between 1 July
2022 and the election on 8 October 2022 with decisions being made in relation
to Community Board funding and projects. The current funds stand as follows:
3.3.1 The
funds of $95,665 remaining from the allocation of the Waipapa Papanui-Innes
2022‑23 Strengthening Communities Fund at the Board meeting held on
19 August 2022 were transferred to the Waipapa Papanui-Innes Community
Board 2022-23 Discretionary Response Fund. Since that time $13,500 has been
allocated for applications and projects leaving a balance of $82,162.
3.3.2 The
remaining funds from the Waikura Linwood-Central-Heathcote Community
Board’s Discretionary Response Fund have been reallocated between the
three new Boards and the amount to be transferred to the new Waipapa
Papanui-Innes-Central Community Board is $24,652.08.
3.4 These
two amounts result in a balance of $106,814.08 with which to commence the new
2022-23 Waipapa Papanui-Innes-Central Discretionary Response Fund.
3.5 The
Waipapa Papanui-Innes Community Board transferred $3,000 from its 2022-23
Discretionary Response Fund to set up the Board’s 2022-23 Youth
Development Fund at its meeting on 15 July 2022. A further $3,000 was
transferred from the Discretionary Response Fund to the Youth Development Fund
at the Board’s meeting on 2 September 2022.
3.6 At
the Waipapa Papanui-Innes Community Board's meeting on 15 July 2022 the Board
made decisions in relation to the youth development fund criteria, as follows:
“The Youth Development Fund will consider
applications for a variety of activities including the following:
· Educational studies
– this can include personal development opportunities, such as leadership
skills, career development and skills training or community based educational
skills.
· Cultural studies
– this can include courses or seminars such as Te Reo lessons, musical
training, arts colloquiums or attendance at cultural events taking place
locally, nationally or internationally.
· Representation at
events – applicants can apply for assistance if they have been selected
to represent their school, team or community at a local, national or
international event. This includes sporting, cultural and community events.
· Recreation
development – assistance to attend or take part in one-off or ongoing
recreational events, or participation at recreation or sporting development.
For example, representing Canterbury at rugby or advanced ballet classes in
Wellington.
· Capacity building
– providing support for personal development or growth, for example,
leadership training.
Implement delegation from the Community
Board to the Community Governance Manager to approve grants from the Youth
Development Fund of up to $350.
Apply the following criteria and
decision-making process for its 2022-23 Youth Development Fund:
· Age group 12 to 20
years (Note: Central had age group 7 to 25 years inclusive)
· Projects must have
obvious benefits for the young person and, if possible, the wider community
· Only one successful
application per applicant per financial year (July to June)
· Applicants should be
undertaking other fundraising activities and not relying solely on Community
Board support
· Successful
applicants will be required to report back on their experiences and benefits to
the Community
· Retrospective
applications will not be considered.”
Strategic
Alignment/ Te Rautaki
Tīaroaro
3.7 Like
most Community Board initiated projects, this project aligns to the
Council’s commitment to achieving the outcome of the city enjoying strong
communities. In particular it is designed to achieve the strategic policy
of 'enabling active and connected communities to own their future'. It will
support the community outcome of 'resilient communities'. The report support
the Council Long Term Plan (2021-2031).
- Activity:
Community Development and Facilities.
(1) Level of
Service: 2.3.1.1 Provide funding for projects and initiatives that build
partnerships; resilient, engaged and stronger communities, empowered at a local
or community of interest level. 95% of reports demonstrate benefits that align
to Council outcomes and priorities and Community Board plans.
Decision
Making Authority / Te Mana
Whakatau
3.8 The
Community Board has the delegated authority to determine the allocation of the
Discretionary Response Fund for each community.
3.8.1 Allocations
must be consistent with any policies, standards or criteria adopted by the
Council.
3.8.2 The
Fund does not cover:
- Legal
challenges or Environment Court challenges against the Council, Council
Controlled organisations or Community Board decisions
- Projects
or initiatives that change the scope of a Council project or that will lead to
ongoing operational costs to the Council (though Community Boards can recommend
to the Council that it consider a grant for this purpose).
Assessment of
Significance and Engagement / Te
Aromatawai Whakahirahira
3.9 The
decisions in this report are of low significance in relation to the
Christchurch City Council’s Significance and Engagement Policy.
3.10 The
level of significance was determined by the number of people affected and/or
with an interest.
3.11 Due
to the assessment of low significance, no further community engagement and
consultation is required.
Attachments Ngā Tāpirihanga
There are no
attachments for this report.
Confirmation of Statutory
Compliance / Te Whakatūturutanga ā-Ture
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Compliance with Statutory Decision-making
Requirements (ss 76 - 81 Local Government Act 2002).
(a) This report contains:
(i) sufficient information about all reasonably practicable
options identified and assessed in terms of their advantages and
disadvantages; and
(ii) adequate consideration of the views and preferences of
affected and interested persons bearing in mind any proposed or previous
community engagement.
(b) The information reflects the level of significance of the
matters covered by the report, as determined in accordance with the Council's
significance and engagement policy.
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Signatories / Ngā Kaiwaitohu
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Authors
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Stacey
Holbrough - Community Development Advisor
Trevor
Cattermole - Community Development Advisor
Helen Miles -
Community Recreation Advisor
Lyssa Aves -
Support Officer
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Approved By
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Emma Pavey -
Manager Community Governance, Papanui-Innes-Central
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Waipapa Papanui-Innes-Central Community
Board
10 November 2022
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9. Waipapa Papanui-Innes-Central
Community Board Area Report - November 2022
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Reference / Te Tohutoro:
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22/1471347
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Report of / Te Pou Matua:
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Emma
Pavey, Community Governance Manager Papanui-Innes
(Emma.Pavey@ccc.govt.nz)
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General Manager / Pouwhakarae:
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Mary
Richardson, General Manager Citizens & Community
(Mary.Richardson@ccc.govt.nz)
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1. Purpose of Report Te
Pūtake Pūrongo
This report provides the Board with an overview on
initiatives and issues current within the Community Board area.
2. Officer Recommendations Ngā
Tūtohu
That the Waipapa
Papanui-Innes-Central Community Board:
1. Receive the Waipapa Papanui-Innes-Central
Community Board Area Report for November 2022.
3. Community Support, Governance and Partnership Activity
3.1 Community Governance Projects
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Activity
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Detail
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Timeline
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Strategic Alignment
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Downstream
Effects Management Plan (DEMP)
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Since the
opening of the Christchurch Northern Corridor (CNC), the Council has
monitored the impact of the works as part of the DEMP Stage 2.
The last
briefing update was provided to the Papanui-Innes Community Board on 2
September 2022, specifically in regard to the Francis Avenue and Flockton
Street trials of traffic calming measures.
A further
briefing update will follow this meeting.
The St Albans, Edgeware and Mairehau transport projects
site details
traffic improvements made in these areas aimed at managing the traffic from
the CNC and improving connections for pedestrians and cyclists.
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Ongoing
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Liveable
city
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Summer with
Your Neighbours 2022-23
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Summer with
your neighbours is about bringing people closer together and celebrating the
unique and diverse mix of each neighbourhood. The guidelines and application
form for funding towards neighbourhood gatherings, and gathering suggestions,
are all available at this link.
Neighbourhood
Week was the brainchild of the Shirley-Papanui Community Board (now known as
the Papanui-Innes-Central Community Board), which held the first event in
1998. This popular event has grown from year to year and is promoted by the
Council.
Three years
ago the Council extended the event for the whole summer and it is now known
as Summer with your neighbours.
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Applications
were open from 15 July 2022 to 12 August 2022.
This year's
events can be held from 22 October 2022 to 31 March 2023.
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Resilient Communities
Strengthening
Communities Together Strategy
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3.2 Community
Funding Summary
3.2.1 A
report has been sent to this meeting for the Board to confirm its funding
pools, which summarises the community funding for the start of the term.
3.2.2 The
Community Governance Manager approved the following grant from the
Papanui-Innes Youth Development Fund under delegation from the previous Board
in the last period before the end of last term:
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Recipient
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Activity
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Amount
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Shirley Boys High School Board of
Trustees
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Student, Tom Bishop, participating as
a member of the school’s Canoe Polo team at the New Zealand Canoe Polo
Club Championships held in Hastings from 7-9 October 2022 and the School
Championships from 15‑16 October 2022. (The memo recording the
delegated decision can be found as Attachment A).
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$300
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3.3 Community
Events and Activities
· Inflatable Fun at Graham Condon
The big
inflatable obstacle course is at Graham Condon every Sunday 12.30pm to
2.30pm, with recommendation to those interested to check the pool status
before dashing off.
· Northern Community Market
Details on this local market that gives
back to the community can be found at this
site. The market on the Redwood Hotel grounds at 340 Main North Road is
held on Saturdays from 9am to 2pm during summer.
· Christchurch Repair Riverlution
Held at the Riverlution Eco Hub, 46A Vogel Street, Richmond, on 15
November and 20 December 2022 as detailed at this
site, these events bring together skilled and professional repair
volunteers to help fix people’s stuff in furtherance of the Repair
Revolution, which is driving a movement away from throwaway culture and
promoting product stewardship through the art and practice of repair.
· Teddy Bears’
Picnic -
25 November 2022 at Avebury Park
· Volunteer Events
Visit this
link for the variety of volunteer events held around the city. Activities
vary, but may involve general clean ups, planting, weeding and mulching.
Some planting events are family-friendly and eligible
for Children's University (CU) credits.
Of note in the Board area is the regular working bee at Papanui Bush
on the second Tuesday of the month, 8.30am to 12.30pm coordinated by Denis
McMurtrie.
The Graffiti Team also runs a volunteer
programme, taking a lead role in supporting a
collaborative, city-wide approach to keeping our city clean, safe and free of
graffiti. As well as joining the existing programme, people can now opt into
"micro‑volunteering" to report graffiti – to become a
"friend" with no formal volunteering requirements and, by supplying
an email address, go in a monthly voucher prize draw for each report made.
Further information can be found at this site.
· Other
upcoming community events and festivals in the city
Visit this
link for the variety of community events and festivals held around the
city. This also links to the What’s On site,
where can found one-off and regular events like:
· Coffee
& Jam - Christchurch’s longest running founder meetup where the
local startup community are brought together on the last Tuesday of the month
to share insights and network with free-flowing coffee, bread and jam for
everyone.
· Vegan
Night Mākete – Held at Phillipstown Community Hub the last
Saturday of every month, the market showcases the best local plant-based food
and products, and brings the community together. Relatedly, the Christchurch
Vegan Expo will be held 20 November 2022, with details at this
site.
· Remembrance
Day Concert - The New Brighton and Sumner Silver Bands are combining for a
concert on 13 November 2022 in the Soldiers Memorial Bandstand to celebrate
Remembrance Day.
3.4 Participation
in and Contribution to Decision Making
3.4.1 Report
back on other Activities contributing to Community Board Plan
· Neighbourhood Trust Light Party
Papanui-Innes-Central Community staff
attended another successful Light Party organised by the Neighbourhood Trust,
held at the St Albans Baptist Church. With rain hitting the event just before
start time the group moved to plan B and moved everything inside, including
inflatables.
Children were dressed in an array of colourful costumes and a good
range of ages attended. Approximately 550 members of the community enjoyed a
great event. The activities that were provided included an under three’s
room, face painting, a black light disco, music in the auditorium, inside
inflatable playground, a sports room, sausage sizzle, Mr Whippy and a
café for the adults.
· Shirley Village
Project – Community Led Development Partnership Agreement
The Shirley Village Project, local
residents, and agencies celebrated the signing of the Community Led Development
Partnership Agreement with the Department Of Internal Affairs. This is a five
year partnership working with the Shirley community and residents on their
aspirations, hopes and community vision. As part of the agreement DIA
will provide support, resources and funding to help make the community’s
vision into a reality.
· Shirley
Community Trust Light Party
Papanui-Innes-Central Community staff attended the Shirley Community
Trust Light Party which was held at the Emmett Street Community Church.
The event was
well attended by the local community and the theme of “Animal
Adventure” provided the children with the opportunity to dress up.
There were 12
activities for the young ones to be involved in with prizes, entertainment and
a sausage sizzle. The weather meant that everything was moved indoors and this
resulted in a great opportunity for connection within the space. The event was
well attended by parents, caregivers and children.
· Shirley
Birdsong Trail Planting Day
Shirley Community Trust’s vision is
to attract native manu to MacFarlane Park through native plantings. Phase one
of planting happened in September 2022. This
community-led project is working in collaboration with the Council Parks and
Governance Teams.
Some photos of the first planting day
held as a community event are shown.
· Whakaoho
Staff supported the Whakaoho event at Papanui Youth Development
Trust on Sunday 6 November 2022. The event was a great success with youth
dancers, youth performers and youth bands providing entertainment for the
audience. Food trucks, climbing, bouncy castles, sandstone carving and face painting
were also available.
There was a constant flow of people
through the event with approximately 300-400 attending the event.
The range of youth performers and local
organisations volunteering at the event highlighted the depth and breadth of
the collaborative youth sector in Papanui.
· Opening of the Neighbourhood Trust Mairehau
Community Garden
On Saturday 5 November 2022 staff attended the opening of the
Mairehau Community Garden situated behind the McFaddens Centre.
The day started at 10am with a "Get
hands on" planting-out of the garden followed by the official opening at
11.30am. The day concluded with shared kai and socialising.
The project is notable for the many
community organisations and businesses that have come together to support the
building of the garden, namely Christchurch City Council, City Care Landscaping
, Canterbury Landscape supplies, Natural Paint Company, Hummingbird Coffee,
Hire King St Albans Baptist Church, Blacks Fasteners, Canterbury Community
Gardens, Richmond Community Garden, and Musgroves.
A crowd of approximately 80 attended with
lots of volunteers involved in the planting.
Speakers spoke of the hope that the
Garden will bring together families, whānau and individuals to grow food,
learn, and further develop an ongoing deeper community connectedness.
· Place Cadets at Phillipstown Hub
A 2022 Resene New Zealand Institute of Landscape Architecture Award
for the category He Iti Pounamu has been attributed to a project that happened
in Phillipstown: Place
Cadets at Phillipstown Hub: Exploring design thinking, which resulted from
the partnership between Gather Landscape and the Phillipstown Community Centre
Charitable Trust/Phillipstown Hub.
The Manager for the Hub writes: “We
are proud of this project and we are enthusiastic over the recognition it has
received from the NZ Institute of Landscape Architecture. We are so proud that
it happened in Phillipstown and at the Phillipstown Hub, and we believe that
this is a project the whole of Christchurch should be aware and proud
of.”
3.4.2 Council
Engagement and Consultation
· Recreation
and sports centres survey (closes 30 November 2022)
The Council’s recreation and sport centre network is
expanding, with Parakiore
Recreation and Sport Centre and Matatiki: Hornby Centre
currently under construction, and so it is planning how to bring these spaces
to life and what activities, programmes and events to offer. This survey will
help understand what people want from the new and existing recreation and
sports centres.
· Safe
Speed Neighbourhoods (closes
30 November 2022)
Feedback is open on the plan to reduce speeds from 50km/h
to 30km/h around schools or 40km/h in neighbourhood streets, and Banks
Peninsula settlements and roads, especially those around schools.
The safe speed neighbourhood programme is part of an
integrated national road safety strategy. Christchurch is adopting an
area-based approach to changing speed limits to provide more consistency in
communities, settlements and around schools. It starts with the areas shown on the interactive map, with safe speeds rolling out
on more streets over the next ten years, as funding allows.
· 
High
Street Improvements (closes
7 November 2022)
Consultation on planned improvements for High Street
between St Asaph and Tuam Street.
· Te Kaha Surrounding Streets (extended – see the Newsline story at
this
link)
Consultation on upgrading the streets surrounding Te Kaha
so that they are prepared for the increased activity this area is likely to
experience.
4. Advice Provided to the Community Board
4.1 Draft
Housing and Business Choice, Heritage, Coastal Hazards, and Radio
Communications Pathways Plan Changes
An update as follows on the progress of
these Draft Plan Changes was provided on 6 September 2022:
4.1.1 Summary
of feedback on draft Plan Changes
Collectively we
heard from over 700 individuals and organisations. You can find out what people
said by reading Draft
Housing and Business Choice Plan Change feedback.
Amendments made
to earlier drafts
Some amendments have already been made
to the draft Plan Changes in response to the initial community feedback
provided earlier this year through pre-notification consultation.
Those amendments
include:
· Defining
three more Character Areas, in Roker Street (Spreydon), Ryan Street (Linwood)
and Bewdley Street and Evesham Crescent (Barrington);
· Introducing
a requirement for resource consent for sites in some zones adjoining the 11
proposed Residential Heritage Areas, to better protect the heritage values
within these areas. These areas and rules are new to the District Plan;
· Introducing
a 90 metre building height limit for the Central City, except for the Victoria
Street commercial area and sites around Whiti-reia-Cathedral Square which are
proposed to have a height limit of 45 metres. The Arts Centre and New Regent
Street are also proposed to have lower height limits due to their special
heritage characteristics.
· Updating
the setback extent for trees.
· A two metre
increase in height allowed for commercial development in the Riccarton, Papanui
and Hornby centres (totalling 22m in height).
· The
addition of five new heritage places to the District Plan’s Schedule of
Significant Historic Heritage for protection. The places are Carlton Mill
Bridge and Hereford Street Bridge; 16 Papanui memorial avenues (trees and
plaques); the former Tuberculosis hut on the site of former Cashmere Sanatorium
and the former caretaker’s cottage at Woodham Park.
· A reduction
in the residential area proposed for up to 10 storeys so that it is mainly
concentrated around the core business area of the Central City.
· Application
of the revised Airport Noise Contour as a Qualifying Matter, affecting a
greater area than the current contour;
· Updated the
extent of the area identified at risk of coastal hazards as a Qualifying Matter
to only be those areas with a Medium or High risk;
· Further
refinement of residential and commercial zone rules;
· Removal of
a Qualifying Matter that applied to sites adjoining State Highways; and
· Removal of
Financial Contributions for vacant greenfield areas and from Crown development.
4.1.2 Papanui
memorial avenues
In response to the above update, more
information was sought about the practical impact of the inclusion of
the 16 Papanui memorial avenues (trees and plaques) in the Schedule
of Significant Historic Heritage.
Staff advised that where development or
intensification requires a new driveway which requires the removal of a street
tree in one of the 16 streets – this is where the new heritage item could
have some impact for owners in these streets. A resource consent may be required
for the tree removal as an alteration to the heritage item. Noting that
removal of street trees already requires Council approval involving arborists.
Staff also provided the map of the streets
covered (copied below), which is limited to the road reserve and the trees (16
streets), and the statement of significance (Attachment B).
4.1.3 Further
update on the proposed Housing and Business Choice Plan Change
A further update on the proposed Housing
and Business Choice Plan Change (PC14) was provided following it consideration
for approval to notify at the Council meeting on 13 September 2022.
Christchurch City Council voted against
notifying the proposed plan change. You can read more about their decision on Newsline.
4.2 Start
Work Notices (SWN)
SWN relating to the Board area are
separately circulated to the Board. All Board area and city-wide start
work notices can be found at this
link. Recent SWN circulated relate to:
· St James
Avenue - sub mains renewal
· Dalriada
Street - sub mains renewal
· Marshland Road
and Guthries Road - shoulder extension
· Barnes Road
Rail Crossing – extension of culvert
·
Tuckers Road Rail Crossing – extension of
culvert
4.3 Graffiti
Snapshot
The Graffiti Snapshot for September 2022 can
be found as Attachment C to this report.
4.4 Memoranda
Memoranda related to matters of relevance
to the Board are separately circulated for the Board’s information and
listed below. Recent memoranda relevant to the new Board and the previous
Papanui-Innes and Linwood-Central Heathcote Community Board are attached.
· CCC: MCR Northern Line
Construction Update (Attachment D)
· CCC: Christchurch
Transport Plan Briefing Papanui-Innes Community Board Briefing Response (Attachment
E)
· CCC: Wet Weather Response
– July (Attachment F)
· CCC: Cross Reserve and
Waltham Park Play Space Renewals (Attachment G)
· CCC: Quality of Life
Survey (circulated 17 October 2022)
· CCC: Slow Speed
Neighbourhood Papanui (Attachment H)
· CCC: Transport issues
raised through Slow Speed Neighbourhood – Papanui consultation (Attachment
I)
· Orion: Strengthening the
Power Network (Attachment J)
Attachments Ngā Tāpirihanga
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No.
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Title
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Reference
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Page
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a ⇩
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Youth
Development Fund Grant for Tom Bishop
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22/1450236
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33
|
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b ⇩
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Statement of
Significance - Papanui Memorial Avenues
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22/1460565
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35
|
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c ⇩
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Graffiti
Snapshot
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22/1460566
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37
|
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d ⇩
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Memo: MCR
Northern Line Construction Update
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22/1460570
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39
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e ⇩
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Memo:
Christchurch Transport Plan Briefing Papanui-Innes Community Board Briefing
Response
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22/1460573
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41
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f ⇩
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Memo: Wet
Weather Response – July
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22/1460577
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46
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g ⇩
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Memo: Cross
Reserve and Waltham Park Play Space Renewals
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22/1460582
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61
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h ⇩ 
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Memo: Slow
Speed Neighbourhood Papanui
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22/1542651
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63
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i ⇩
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Memo:
Transport Issues raised through the Slow Speed Neighbourhood - Papanui
consultation
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22/1542652
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64
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j ⇩ 
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Orion Memo:
Strengthening the Power Network
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22/1542653
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67
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Signatories / Ngā Kaiwaitohu
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Authors
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Mark Saunders
- Community Board Advisor
Emma Pavey -
Manager Community Governance, Papanui-Innes-Central
Lyssa Aves -
Support Officer
Stacey
Holbrough - Community Development Advisor
Trevor
Cattermole - Community Development Advisor
Helen Miles -
Community Recreation Advisor
|
|
Approved By
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Emma Pavey -
Manager Community Governance, Papanui-Innes-Central
Matthew
McLintock - Manager Community Governance Team
John Filsell -
Head of Community Support and Partnerships
|
