Agenda of Waipapa Papanui-Innes Community Board

Waipapa Papanui-Innes Community Board

02 September 2022

Unconfirmed

Waipapa

Papanui-Innes Community Board

Open Minutes

Date: Friday 19 August 2022

Time: 9.03am

Venue: Board Room, Papanui Service Centre,
Corner Langdons Road and Restell Street, Papanui

Present

Chairperson

Deputy Chairperson

Members

Emma Norrish

Simon Britten

Pauline Cotter

Mike Davidson

Ali Jones

Emma Twaddell

Emma Pavey

Manager Community Governance, Papanui-Innes

941 5107

emma.pavey@ccc.govt.nz

www.ccc.govt.nz

Part A Matters Requiring a Council Decision

Part B Reports for Information

Part C Decisions Under Delegation

Karakia Tīmatanga: Emma Norrish

The agenda was dealt with in the following order.

1. Apologies Ngā Whakapāha

Part C

There were no apologies.

2. Declarations of Interest Ngā Whakapuaki Aronga

Part B

Emma Norrish declared an interest in item 10 – Waipapa Papanui-Innes 2022-23 Strengthening Communities Fund applications, Christchurch High School Old Boys Collegian Cricket Club Incorporated and Styx Living Laboratory Trust.

Simon Britten declared an interest in item 10 – Waipapa Papanui-Innes 2022-23 Strengthening Communities Fund applications, Te Ora Hou Ōtautahi Incorporated.

Emma Twaddell declared an interest in item 10 – Waipapa Papanui-Innes 2022-23 Strengthening Communities Fund applications, St Albans Residents Association (SARA) Incorporated.

3. Confirmation of Previous Minutes Te Whakaāe o te hui o mua

Part C

Community Board Resolved PICB/2022/00064

That the minutes of the Waipapa Papanui-Innes Community Board meeting held on Friday, 15 July 2022 be confirmed.

Pauline Cotter/Ali Jones Carried

4. Public Forum Te Huinga Whānui

Part B

There were no public forum presentations.

5. Deputations by Appointment Ngā Huinga Whakaritenga

Part B

There were no deputations by appointment.

6. Presentation of Petitions Ngā Pākikitanga

Part B

There was no presentation of petitions.

7. Averill Street Proposed P3 Parking Restrictions

Community Board Resolved PICB/2022/00065 Original Officer Recommendation accepted without change

Part C

That the Waipapa Papanui-Innes Community Board:

1. Approves, pursuant to Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017, that the stopping of vehicles be prohibited at any time on the north side of Averill Street commencing at its intersection with North Parade and extending in a westerly direction for a distance of 22 metres.

2. Approves, pursuant to Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017, that the stopping of vehicles be prohibited at any time on the south side of Averill Street commencing at its intersection with North Parade and extending in a westerly direction for a distance of 34 metres.

3. Approves, pursuant to Clause 8 of the Christchurch City Council Traffic and Parking Bylaw 2017, that the parking of vehicles be restricted to a maximum period of three minutes on the north side of Averill Street commencing at a point 22 metres west of its intersection with North Parade and extending in a westerly direction for a distance of 93 metres. This restriction is to apply between the hours of 8.15am to 9.15am and 2.30pm to 3.30pm, Monday to Friday.

4. Revokes any previous resolutions pertaining to traffic controls made pursuant to any bylaw to the extent that they are in conflict with the traffic controls described in resolutions 1-3 above.

5. Approves that these resolutions take effect when there is evidence that the road marking restrictions described in the staff report are in place (or removed in the case of revocations).

Ali Jones/Pauline Cotter Carried

8. Road Stopping 55 Cornwall St, St Albans

Community Board Resolved PICB/2022/00066 Original Officer Recommendation accepted change

Part C

That the Waipapa Papanui-Innes Community Board:

1. Notes that the proposed road stopping is in accordance with the Council’s Road Stopping Policy 2020.

2. Resolves pursuant to Section 116(1), 117(3)(b) and 120(3) of the Public Works Act 1981 to stop and sell to the adjoining land owner that parcel of land shown as Proposed Section 1 in Attachment A to this report containing 97m2 subject to survey and to amalgamate that parcel of land with the adjoining land contained in Computer Freehold register CB515/12.

3. Approves that the Property Consultancy Manager is delegated the authority to undertake all actions, negotiate and conclude all the agreements necessary to facilitate the above in general accordance with this report on terms and conditions acceptable to him at his sole discretion, and in doing so make any decisions necessary to give effect to this.

Ali Jones/Pauline Cotter Carried

Emma Twaddell requested that her vote against the resolutions be recorded.

16. Resolution to Exclude the Public
	The meeting did not got into public excluded.

9. Timber Lining Renewal for Canal Reserve Drain - Change of Landscaping Concept

Community Board Resolved PICB/2022/00067 Original Officer Recommendation accepted without change

Part C

That the Waipapa Papanui-Innes Community Board:

1. Approves the proposed landscaping concept, which includes the re-grassing of both sides of the banks of Canal Reserve Drain following the timber lining renewal (differing from the concept previously approved).

2. Notes that the previous approvals in other respects associated with the timber lining renewal related to tree removals will be unchanged under the new methodology of like-for-like replacement of the timber lining for both banks of the drain.

Pauline Cotter/Emma Norrish Carried

10. Waipapa Papanui-Innes 2022-23 Strengthening Communities Fund

Board Comment

The Board accepted the staff recommendations, except in respect of resolving higher grants than staff recommended for:

· St Albans Residents Association (SARA) Incorporated (staff recommended $7,000 and the Board granted $18,000);

· Anglican Diocese of Christchurch - Parish of Merivale St Albans (staff recommended $2,000 and the Board granted $5,000);

· Papanui Leagues Club Incorporated (staff recommended $3,500 and the Board granted $5,000);

· Sockburn Park Amateur Swim Club Incorporated (staff recommended $1,000 and the Board granted $2,000); and

· Mairehau Library Incorporated (staff recommended $400 and the Board granted $1,500).

Officer Recommendations Ngā Tūtohu

That the Waipapa Papanui-Innes Community Board:

1. Approve the 2022- 2023 Strengthening Communities Fund grants outlined in the following schedule:

2. Decline the 2022 - 2023 Strengthening Communities Fund applications outlined in the following schedule:

No	Organisation Name	Project	Recommendation
64486	Te Mapua Child and Youth Trust	Field Worker	That the Waipapa Papanui-Innes Community Board declines the application to the 2022-23 Strengthening Communities Fund to Te Mapua Child and Youth Trust towards the Field Worker wages.

3. Approve the transfer of the remaining balance of the 2022-23 Strengthening Communities Fund $59,398 to the Waipapa Papanui-Innes Community Board 2022-23 Discretionary Response Fund.

Community Board Resolved PICB/2022/00068

Application 64399 from St Albans Residents Association (SARA) Incorporated was considered separately, with Pauline Cotter moving that $18,000 (rather than the staff recommended $7,000) be granted, which was seconded by Mike Davidson and resolved as follows:

That the Waipapa Papanui-Innes Community Board:

1A. Approve the 2022- 2023 Strengthening Communities Fund grants outlined in the following schedule:

No	Organisation Name	Project	Recommendation
64399	St Albans Residents Association (SARA) Incorporated	Community Activator, Centre Manager and Audio and Projection System	That the Waipapa Papanui-Innes Community Board approves a grant of $18,000 from its 2022-23 Strengthening Communities Fund to St Albans Residents Association (SARA) Incorporated towards the Salary of their Centre Manager and Community Activator.

Pauline Cotter/Mike Davidson Carried

Emma Twaddell had declared an interest and took no part in the discussion or voting on this application.

Community Board Resolved PICB/2022/00069

Application 64319 from Te Ora Hou Ōtautahi Incorporated was considered separately, with Mike Davidson moving that the staff recommended amount be granted, which was seconded by Emma Norrish and resolved as follows:

That the Waipapa Papanui-Innes Community Board:

1B. Approve the 2022- 2023 Strengthening Communities Fund grants outlined in the following schedule:

No	Organisation Name	Project	Recommendation
64319	Te Ora Hou Ōtautahi Incorporated	Youth Work Services Coordinator	That the Waipapa Papanui-Innes Community Board approves a grant of $20,000 from its 2022-23 Strengthening Communities Fund to Te Ora Hou Otautahi Incorporated towards the Youth Work Services Coordinator.

Mike Davidson/Emma Norrish Carried

Simon Britten had declared an interest and took no part in the discussion or voting on this application.

Community Board Resolved PICB/2022/00070

Simon Britten assumed the Chair for the separate consideration of applications 64426, Christchurch High School Old Boys Collegian Cricket Club, and 64418, Styx Living Laboratory Trust.

Mike Davidson moved that the staff recommended amounts be granted, which was seconded by Emma Twaddell and resolved as follows:

That the Waipapa Papanui-Innes Community Board:

1C. Approve the 2022- 2023 Strengthening Communities Fund grants outlined in the following schedule:

No	Organisation Name	Project	Recommendation
64426	Christchurch High School Old Boys Collegian Cricket Club Incorporated	Coaching and Development	That the Waipapa Papanui-Innes Community Board approves a grant of $1,000 from its 2022-23 Strengthening Communities Fund to Christchurch High School Old Boys Collegian Cricket Club Incorporated towards Coaching and Development.
64418	Styx Living Laboratory Trust	Pūharakekenui Education Project	That the Waipapa Papanui-Innes Community Board approves a grant of $8,000 from its 2022-23 Strengthening Communities Fund to Styx Living Laboratory Trust towards the Pūharakekenui Education Project.

Mike Davidson/Emma Twaddell Carried

Emma Norrish had declared an interest and took no part in the discussion or voting on these applications.

Emma Norrish returned to the Chair.

Community Board Resolved PICB/2022/00071

Ali Jones moved that the remainder of the staff recommendations be accepted, subject to higher grants being approved than were recommended by staff for the following applications: 64182, Anglican Diocese of Christchurch – Parish of Merivale St Albans; 64339, Papanui Leagues Club Incorporated; 64374, Sockburn Park Amateur Swim Club Incorporated; and 63925, Mairehau Library Incorporated. This was seconded by Emma Twaddell and resolved as follows:

Part C

That the Waipapa Papanui-Innes Community Board:

1D. Approve the 2022- 2023 Strengthening Communities Fund grants outlined in the following schedule:

2. Decline the 2022 - 2023 Strengthening Communities Fund applications outlined in the following schedule:

No	Organisation Name	Project	Recommendation
64486	Te Mapua Child and Youth Trust	Field Worker	That the Waipapa Papanui-Innes Community Board declines the application to the 2022-23 Strengthening Communities Fund to Te Mapua Child and Youth Trust towards the Field Worker wages.

3. Approve the transfer of the remaining balance of the 2022-23 Strengthening Communities Fund to the Waipapa Papanui-Innes Community Board 2022-23 Discretionary Response Fund.

Ali Jones/Emma Twaddell Carried

11. Waipapa Papanui-Innes Discretionary Response Fund Application - Delta Community Support Trust.
	Board Comment The Board accepted the staff recommendations, noting that the total cost in the decision matrix is for the operation of the organisation and not the project cost.
	Officer Recommendations Ngā Tūtohu That the Waipapa Papanui-Innes Community Board: 1. Approves a grant of $5,000 from its 2022-23 Discretionary Response Fund to Delta Community Support Trust towards the Foodbank Programme salaries.
	Community Board Resolved PICB/2022/00072 Part C That the Waipapa Papanui-Innes Community Board: 1. Approves a grant of $5,000 from its 2022-23 Discretionary Response Fund to Delta Community Support Trust towards the Foodbank Programme salaries. 2. Notes that the total cost in the decision matrix is for the operation of the organisation and not the project cost. Mike Davidson/Emma Norrish Carried

12. Waipapa Papanui-Innes 2022-23 Youth Development Fund Application - Burnside West Christchurch University Cricket Club Inc

Community Board Resolved PICB/2022/00073 Original Officer Recommendation accepted without change

Part C

That the Waipapa Papanui-Innes Community Board:

1. Approves a grant of $525 to Burnside West Christchurch University Cricket Club Inc; $175 for each player, Finn Kerr, Flynn Holdem and Thomas Vesty towards expenses for their North West Youth Cricket team to travel on the cricket development tour to India, from 27 September to 14 October 2022.

Emma Norrish/Mike Davidson Carried

13. Waipapa Papanui-Innes 2022-23 Youth Development Fund Application - Thomas John Logopati, Taylah Holdem and Trinity Jane Mackley-Flutey

Community Board Resolved PICB/2022/00074 Original Office Recommendations accepted without change

Part C

That the Waipapa Papanui-Innes Community Board resolve to:

1. Approves a grant of $500 from its 2022-23 Youth Development Fund to Thomas John Logopati towards the costs of representing New Zealand at the World Dodgeball Championships in Edmonton, Canada from 28 August – 4 September 2022.

2. Approves a grant of $500 from its 2022-23 Youth Development Fund to Taylah Holdem towards representing New Zealand as part of the U19 Team at the World Beach Volleyball Championships in Turkey from 14 – 18 September 2022.

3. Approves a grant of $500 from its 2022-23 Youth Development Fund to Trinity Jane Mackley-Flutey towards representing New Zealand as part of the Junior White Sox U18 team at the Under 18 Women's State Championships in Brisbane from 30 September – 2 October 2022.

Ali Jones/Simon Britten Carried

14. Waipapa Papanui-Innes Community Board Area Report - August 2022

Board Comment

The Board received the Area Report and commented on ongoing matters regarding:

· St Albans Park – Toddlers Playground Fence – acknowledging the work done and noting outstanding issues.

· Community Resilience Activities and Flooding Issues – acknowledging Community Governance Team work and seeking further understanding of resilience coordination.

· Flood Management Options Report to Council for Edgeware Road at Edgeware Village – seeking to view the report going to the Council meeting on 8 September 2022.

Community Board Resolved PICB/2022/00075 Original Officer Recommendation accepted without change

Part B

That the Waipapa Papanui-Innes Community Board:

1. Receive the Waipapa Papanui-Innes Community Board Area Report for August 2022.

Simon Britten/Pauline Cotter Carried

15. Elected Members’ Information Exchange Te Whakawhiti Whakaaro o Te Kāhui Amorangi

Part B

The following information was exchanged between the Board members at this meeting:

15.1. Slater Street

Correspondence was noted from a resident concerned about dangerous and anti-social driver behaviour on Slater Street and desired mitigation through street design. The Board requested an update to inform the resident in respect of the timeframe for the renewal works within the CRAF programme for the section of Slater Street from Warden Street to Shirley Road.

15.2. Laguna Gardens

Contact from a Laguna Gardens resident was noted requesting plantings / ground cover for the soil around the subdivision’s feature palm following the removal of the planter box to prevent the soil washing down and away. The Board requested that staff address the resident’s request for the ground cover to prevent the soil erosion and improve the amenity.

15.3. Building Contractor Damage to Road Landscapes

The Board discussed the issue of building contractors damaging road landscapes, noting damage to the berm on Westminster Street, near Cranford Street where the new housing is, from construction vehicles and asked for information on what the Council does in respect of ensuring contractors are accountable for such damage.

15.4. Farquhars Road

The Board noted its follow up on the concerns of Farquhar Road residents in respect of the traffic speed issues raised there, whereby staff responding had undertaken investigations involving several counts to conclude that there is not a systemic issue. Noting that the issue then is occasional anti-social driving behaviour involving excessive / dangerous speeds, it was discussed to write to the Police to highlight the issue.

15.5. Harris Crescent Flooding

The Board requested a briefing update from staff on what can be done about the frequent surface flooding in significant weather events affecting Harris Crescent, and what options there may be for pumping the water away.

15.6. Main North Road Night-Works

The Board noted Main North Road night-works at the start of the week, acknowledging the quick response from the Council to the issues with the deteriorating road surface. The Board also noted the lack of a start work notice for this work.

15.7. Sherborne Street

A Board member conveyed that a resident of Sherborne Street wanted it noted that Sherborne Street is distinct from Cranford Street in its residential nature. The removal of the ability to do a u-turn movement on Sherborne Street has caused this resident difficulty. The resident requested that discussions note Cranford Street and Sherborne Street have distinct identities.

15.8. School Leadership Award Proposal

The Board noted the request from Casebrook Immediate School for Board assistance with a leadership award. The Board discussed the possibility of the idea being rolled out more broadly for schools in the Board area, involving some type of Community Board award for schools to present at the end of each year for leadership. The Board requested staff advice on advancing this idea.

15.9. St Albans Community Centre

The extensive number of free hours in the Centre provided to smaller groups in the community was highlighted as supporting those smaller groups to meet without that cost barrier.

Karakia Whakamutunga: Emma Norrish

Meeting concluded at 10.01am.

CONFIRMED THIS 2^ND DAY OF SEPTEMBER 2022

Emma Norrish

Chairperson

Waipapa Papanui-Innes Community Board

02 September 2022

8. MacFarlane Park Neighbourhood Centre (Shirley Community Trust) - Ground Lease
Reference / Te Tohutoro:	22/981206
Report of / Te Pou Matua:	Barry Woodland, Property Consultant, barry.woodland@ccc.govt.nz
General Manager / Pouwhakarae:	Mary Richardson, General Manager Citizens & Community, mary.richardson@ccc.govt.nz

1. Purpose of the Report Te Pūtake Pūrongo

1.1 The purpose of this report is to seek the Board’s approval to grant a ground lease to Shirley Community Trust (SCT), the owner of the ‘MacFarlane Park Neighbourhood Centre Building’.

1.2 There is currently no formal ground lease between the Council and SCT. The recent re-classification of the land from Recreation Reserve to Local Purpose (Community Buildings) Reserve in accordance with the Reserves Act 1977 will enable a ground lease to be granted to the SCT.

1.3 The decision in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy. The level of significance was determined by an assessment that the matter is of a local nature and supports an incumbent ‘tenant’ who has operated from the site since 2000 and contribute significantly to the continued empowerment and strengthening of the local Shirley community.

2. Officer Recommendations Ngā Tūtohu

That the Waipapa Papanui-Innes Community Board:

1. Grant a ground lease to Shirley Community Trust over 130m² of land located at 19 Acheson Avenue marked C and D on the plan in paragraph 5.7 of this report for a period of 33 years, including rights of renewal, in accordance with Section 61(2A) of the Reserves Act 1977 and subject to review every three years.

2. Authorises the Property Consultancy Manager to negotiate, conclude and administer the lease on terms and conditions acceptable to him, and in doing so make any decisions necessary to give effect to this.

3. Reason for Report Recommendations Ngā Take mō te Whakatau

3.1 The grant of a ground lease will formalise the SCT’s occupation of the land.

3.2 The Council will be seen to support and partner the continuing operation of a respected self-sustaining, community provider.

3.3 SCT has been operating from the MacFarlane Park Neighbourhood Centre building for over 20 years providing valuable outreach services which empower and strengthen the local and wider Shirley community.

3.4 The ground lease will enable SCT to continue operating the facility and provide them with certainty regarding land tenure and ongoing investment in their building and other improvements.

4. Alternative Options Considered Ētahi atu Kōwhiringa

4.1 The option not to grant a ground lease to SCT has been considered and discounted. The request for a new lease complies with current Council practice and policy for dealing unilaterally with existing, financially sustainable, community organisations who have invested in a building on a Local Purpose (Community Buildings) Reserve.

4.2 SCT, as owner of the building, could only continue to occupy Council land on an informal basis.

4.3 Council would continue to receive no income (albeit nominal) from the land.

5. Detail Te Whakamahuki

Context

5.1 There are three separate community based buildings located on this part of MacFarlane Park referred to as 17, 19 and 19A Acheson Avenue and shown as A, B and C on the diagram below .

· Building A (17 Acheson Avenue) – Play Centre Building – Kids First Kindergarten own the building.

· Building B (19 Acheson Avenue) – MacFarlane Park Neighbourhood Centre – SCT own the building (formerly Plunket).

· Building C (19A Acheson Avenue) – MacFarlane Park Centre – SCT own the building by way of a recent Deed of Gift from Council.

5.2 Until recently the land was classified as Recreation Reserve under the Reserves Act 1977. This classification does not support the community use of buildings on the reserve and prevented the occupiers of the buildings entering into a formal ground lease with the Council.

5.3 The reserve (Section 1 SO 304823 and Pt Lot 2 DP 17482) was re-classified in 2020 to Local Purpose (Community Buildings) Reserve under the Reserves Act 1977.

5.4 The Community Board has approved the grant of new ground leases over Building A to Kids First Kindergarten and Building C to SCT, which was recently gifted to the SCT by the Council.

5.5 The purpose of this report is to seek the Board’s approval to grant a ground lease to SCT over Building B, essentially on the same terms and conditions as the ground leases for Buildings A and C (refer 5.10 below).

The land and building

5.6 The land parcel containing the MacFarlane Park Neighbourhood Centre building is 1,389m², described as Section 1 SO 304823 and gazetted as Local Purpose (Community Buildings) Reserve subject to the Reserves Act 1977.

5.7 The ground lease area for the MacFarlane Park Neighbourhood Centre building is shown as C and D below and totals 130m^2.

5.8 The Parks unit administer the land.

Ground Lease

5.9 A lease over the Local Purpose (Community Buildings) reserve can be granted by the Council pursuant to Section 61(A) of the Reserves Act 1977. The Community Board has delegated authority to approve the lease.

5.10 It is proposed that a ground lease is granted to SCT for a total term of 33 years, including rights of renewal, at a rental to be determined in accordance with the Council’s policy for setting rentals to community and sports organisations occupying parks or reserves.

Community Views and Preferences

5.11 SCT has owned and maintained the MacFarlane Park Neighbourhood Centre building since 2000, offering a wide variety of educational and recreational services and activities the local community. The building operates essentially at full capacity (along with the MacFarlane Park Centre building) and provides a base from which SCT can offer a wide range of community outreach projects.

5.12 While their views and preferences have not been sought specifically, the local community and groups seeking further educational and recreational opportunities recognise SCT’s valuable contribution to the empowerment and strengthening of the Shirley community from this location since 2000.

5.13 Taking into consideration the overwhelming level of support for SCT’s activities, further consultation with the local community is not considered necessary with regard to the grant of a ground lease.

5.14 The decision affects the Waipapa Papanui-Innes Community Board.

6. Policy Framework Implications Ngā Hīraunga ā- Kaupapa here

Strategic Alignment Te Rautaki Tīaroaro

6.1 This report supports the Council's Long Term Plan (2021 - 2031):

6.1.1 Activity: Parks and Foreshore

· Level of Service: 6.8.10.1 Appropriate use and occupation of parks is facilitated - Formal approval process initiated within ten working days of receiving complete application - 95%

Policy Consistency Te Whai Kaupapa here

6.2 The decision is Consistent with Council’s Plans and Policies.

6.2.1 Reserves Act 1977 – for use of reserve land subject to the Reserves Act 1977.

6.2.2 Leasing Council Property Policy: dealing unilaterally with an incumbent occupier.

6.2.3 Sports Leasing Charges policy: setting of rents to community / sports groups occupying Council parks and reserves.

Impact on Mana Whenua Ngā Whai Take Mana Whenua

6.3 The Council’s Senior Advisor Treaty Relationships has confirmed that this decision does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Mana Whenua, their culture and traditions.

6.4 The granting of a ground lease is a continuation of the current occupation of the land.

Climate Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi

6.5 The granting of the ground lease does not impact on climate change considerations. The continued activation of the building by SCT and the outreach services they provide may reduce the need for travel by community users of the facility and contribute to the further enhancement of services and activities available in the local community.

Accessibility Considerations Ngā Whai Whakaaro mā te Hunga Hauā

6.6 The building is owned by SCT and it is their responsibility to ensure the building complies with the current code requirements. Any modifications would need to comply with current Building Act legislation.

7. Resource Implications Ngā Hīraunga Rauemi

Capex/Opex / Ngā Utu Whakahaere

7.1 Cost to Implement – preparation of the lease documents is at the expense of the SCT as lessee ($250 in accordance with current charges for community groups).

7.2 Maintenance/Ongoing costs – land only - lessee responsibility.

7.3 Funding Source – current Parks Team operational budgets for property staff time.

Other / He mea anō

7.4 The ground lease will return a small rent return to Council. The initial annual rental will be $100.00 plus GST reviewed every three years.

8. Legal Implications Ngā Hīraunga ā-Ture

Statutory power to undertake proposals in the report / Te Manatū Whakahaere Kaupapa

8.1 The Council has delegated authority to Community Boards the power to grant leases of local purpose reserves in accordance with Section 61 of the Reserves Act and to authorise staff to sign all required documentation.

Other Legal Implications / Ētahi atu Hīraunga-ā-Ture

8.2 There is a legal context, issue or implication relevant to this decision.

8.3 The legal consideration is the Council’s Leasing Council Property Policy as referred to in 6.2 above.

8.4 This report has not been reviewed and approved by the Legal Services Team as it is a routine lease matter. They will, however, prepare the lease document.

9. Risk Management Implications Ngā Hīraunga Tūraru

9.1 Minor reputational risk if the lease is not approved and SCT continue to operate without formal tenure.

Attachments / Ngā Tāpirihanga

There are no attachments to this report.

In addition to the attached documents, the following background information is available:

Document Name	Location / File Link
Not applicable	Not applicable

Confirmation of Statutory Compliance / Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories / Ngā Kaiwaitohu

Author

Barry Woodland - Property Consultant

Approved By

Kathy Jarden - Team Leader Leasing Consultancy

Angus Smith - Manager Property Consultancy

Al Hardy - Manager Community Parks

Andrew Rutledge - Head of Parks

Mary Richardson - General Manager Citizens & Community

Waipapa Papanui-Innes Community Board

02 September 2022

9. Langdons Area No Stopping Restrictions
Reference / Te Tohutoro:	22/1073629
Report of / Te Pou Matua:	Wayne Anisy, Traffic Engineer wayne.anisy@ccc.govt.nz
General Manager / Pouwhakarae:	Jane Davis, General Manager Infrastructure, Planning and Regulatory Services jane.davis@ccc.govt.nz

1. Purpose of the Report Te Pūtake Pūrongo

1.1 The purpose of this report is for the Waipapa Papanui-Innes Community Board to consider approval of No Stopping areas at the Hoani Street/Sails Street Intersection, and on Chapel Street as shown on Attachments A and B. This report has been written following safety concerns raised via community feedback related to the recent Papanui ki Waiwhetū – Wheels to Wings Major Cycle Route project consultation.

1.2 The decisions in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy. The level of significance was determined by the low level of impact and low number of people affected by the recommended decision.

1.3 The community engagement and consultation outlined in this report reflect the assessment.

1.4 The recommended option is to install No Stopping restrictions in accordance with Attachment A and B. The length of No Stopping in the Attachment A option is the minimum length needed to provide Minimum Gap Sight Distance, allowing a driver entering the intersection sufficient visibility of approaching traffic to make the desired movements safely. The distances have been calculated on the basis of a Sails Street 40km/h approach speed to Hoani Street. This is in conjunction with this area recently having a 40km/h slow speed neighbourhood approved.

1.5 The recommended option to install No Stopping restrictions in accordance with Attachment B is based on recent community and Mitre 10 feedback, mainly allowing larger vehicles to enter Chapel Street safely without having to negotiate around parked vehicles close to the intersection (east side), and providing a suitable length for both left and right turn movements out of Chapel Street into Langdons Road (west side).

2. Officer Recommendations Ngā Tūtohu

That the Waipapa Papanui-Innes Community Board:

Hoani Street/Sails Street:

1. Approves, pursuant to Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017, that the stopping of vehicles be prohibited at any time on the south west side of Sails Street commencing at its intersection with Hoani Street and extending in a south westerly direction for a distance of 29 metres, as shown on Attachment A.

2. Approves, pursuant to Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017, that the stopping of vehicles be prohibited at any time on the south west side of Hoani Street commencing at its intersection with Sails Street and extending in a north westerly direction for a distance of 8 metres, as shown on Attachment A.

3. Approves, pursuant to Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017, that the stopping of vehicles be prohibited at any time on the north west side of Sails Street commencing at its intersection with Hoani Street and extending in a north easterly direction for a distance of 21 metres, as shown on Attachment A.

4. Approves, pursuant to Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017, that the stopping of vehicles be prohibited at any time on the north west side of Hoani Street commencing at its intersection with Sails Street and extending in a north westerly direction for a distance of 8 metres, as shown on Attachment A.

5. Approves, pursuant to Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017, that the stopping of vehicles be prohibited at any time on the north east side of Sails Street commencing at its intersection with Hoani Street and extending in a north easterly direction for a distance of 22 metres, as shown on Attachment A.

6. Approves, pursuant to Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017, that the stopping of vehicles be prohibited at any time on the north east side of Hoani Street commencing at its intersection with Sails Street and extending in a south easterly direction for a distance of 9 metres, as shown on Attachment A.

7. Approves, pursuant to Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017, that the stopping of vehicles be prohibited at any time on the south east side of Sails Street commencing at its intersection with Hoani Street and extending in a south westerly direction for a distance of 20 metres, as shown on Attachment A.

8. Approves, pursuant to Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017, that the stopping of vehicles be prohibited at any time on the south east side of Hoani Street commencing at its intersection with Sails Street and extending in a south easterly direction for a distance of 9 metres, as shown on Attachment A.

Chapel Street:

9. Approves, pursuant to Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017, that the stopping of vehicles be prohibited at any time on the north west side of Chapel Street commencing at its intersection with Langdons Road and extending in a south westerly direction for a distance of 29 metres, as shown on Attachment B.

10. Approves, pursuant to Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017, that the stopping of vehicles be prohibited at any time on the north east side of Chapel Street commencing at its intersection with Langdons Road and extending in a south westerly direction for a distance of 21 metres, as shown on Attachment B.

11. Revokes any previous resolutions pertaining to traffic controls made pursuant to any bylaw to the extent that they are in conflict with the traffic controls described in resolutions 1-10 above.

12. Approves that these resolutions take effect when there is evidence that the signage and/or road marking restrictions described in this staff report are in place (or removed in the case of revocations).

3. Reason for Report Recommendations Ngā Take mō te Whakatau

3.1 During recent Papanui ki Waiwhetū – Wheels to Wings Major Cycle Route project consultation, safety concerns were identified/raised at the Hoani Street/Sails Street intersection due to restricted visibility caused by on street parking close to the limit lines at this intersection. Implementing the proposed (Attachment A) recommendations will lead to a reduction in the risk of a crash by improving sightlines.

3.2 Although the (Attachment A) aerial image does not show the parking demand, there is high demand around the Hoani/Sails intersection during a standard weekday (see below picture), mainly generated by Papanui High School student vehicles. Investigations have shown that there are available parking spaces within the vicinity to accommodate the removal of parking that occurs close to the intersection.

3.3 (Attachment B) recommendations are also as a direct result following the Papanui ki Waiwhetū – Wheels to Wings Major Cycle Route project consultation feedback.

3.4 Resolution is required of the Community Board under Part C of the Register of Delegations.

3.5 The recommendations in this report will help to achieve the desired community outcome of a well-connected and accessible city through improved road safety.

4. Alternative Options Considered Ētahi atu Kōwhiringa

4.1 Maintain the current road layout.

4.2 There are no advantages to not installing the recommended option.

5. Detail Te Whakamahuki

5.1 At the time the report was written, consultation is currently in progress with affected residents/properties for the (Attachment A) Hoani/Sails No Stopping proposal. Results of the consultation will be presented at the Community Board meeting.

5.2 This proposal removes approximately 16 car parking spaces within the intersection sightline areas, 12 on Sails Street and four on Hoani Street. Investigations have identified that there would be sufficient parking space available within the vicinity to accommodate for the removal of parking that occurs close to the intersection.

5.3 Consultation for the (Attachment B) Chapel Street No Stopping proposal was addressed as part of the recent Papanui ki Waiwhetū – Wheels to Wings Major Cycle Route project. During consultation, feedback was received regarding delivery vehicles access to the Chapel Street entry to Mega Mitre 10. Removal of on-street parking around the intersection with Langdons Road and Chapel Street was included in the scheme to make access easier for delivery vehicles. A letter was delivered to the directly affected property (61 Langdons Road) detailing the changes as shown in (Attachment B) and to get in contact if they had any concerns or issues, the Council engagement team did not receive any feedback from this property. That scheme was approved by Council on Thursday 28 July as part of the Papanui ki Waiwhetū – Wheels to Wings Major Cycle Route.

5.4 This proposal removes approximately three P120 time restricted car parking spaces (west side), and two unrestricted spaces (east side) near to the Langdons Road intersection. To accommodate for the removal of the parking close to the intersection, investigations have identified that there would be sufficient parking spaces available within the existing P120 parking area on the west side of Chapel Street.

5.5 The decision affects the following wards/Community Board areas:

5.5.1 Papanui Ward.

5.5.2 Waipapa Papanui-Innes Community Board.

6. Policy Framework Implications Ngā Hīraunga ā- Kaupapa here

Strategic Alignment Te Rautaki Tīaroaro

6.1 Council’s strategic priorities have been considered in formulating the recommendations in this report, however this area of work is not specifically covered by an identified priority.

6.2 This report supports the Council's Long Term Plan (2021 - 2031):

6.2.1 Activity: Transport

· Level of Service: 10.0.6.1 Reduce the number of death and serious injury crashes on the local road network - <=100 crashes

Policy Consistency Te Whai Kaupapa here

6.3 The recommendations in this report are consistent with the Christchurch Suburban Parking Policy.

Impact on Mana Whenua Ngā Whai Take Mana Whenua

6.4 This proposal does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this proposal does not specifically impact Mana Whenua, their culture and traditions.

Climate Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi

6.5 This proposal does not have any significant effect upon carbon emissions and Climate Change.

Accessibility Considerations Ngā Whai Whakaaro mā te Hunga Hauā

6.6 This proposal improves accessibility for pedestrians, by providing a safer means of crossing the road by improving visibility of approaching traffic.

7. Resource Implications Ngā Hīraunga Rauemi

Capex/Opex / Ngā Utu Whakahaere

7.1 Cost to Implement - The cost for the implementation of this proposal will be approx. $400.

7.2 Maintenance/Ongoing costs - Will be covered under the area maintenance contract and effect will be minimal to the overall asset.

7.3 Funding Source - “Traffic Operations Marking and Signs” budget.

8. Legal Implications Ngā Hīraunga ā-Ture

Statutory power to undertake proposals in the report / Te Manatū Whakahaere Kaupapa

8.1 Part 1, Clauses 7 and 8 of the Christchurch City Council Traffic and Parking Bylaw 2017 provides Council with the authority to install parking restrictions by resolution.

8.2 The Community Boards have delegated authority from the Council to exercise the delegations as set out in the Register of Delegations. The list of delegations for the Community Boards includes the resolution of stopping restrictions and traffic control devices.

8.3 The installation of any signs and/or markings associated with traffic control devices must comply with the Land Transport Rule: Traffic Control Devices 2004.

Other Legal Implications / Ētahi atu Hīraunga-ā-Ture

8.4 There is no legal context, issue or implication relevant to this decision.

8.5 This specific report has not been reviewed and approved by the Legal Services Unit however the report has been written using a general approach previously approved of by the Legal Services Unit, and the recommendations are consistent with the policy and legislative framework outlined in sections 8.1 – 8.3.

9. Risk Management Implications Ngā Hīraunga Tūraru

9.1 None identified.

Attachments / Ngā Tāpirihanga

No.	Title	Page
a ⇩	tg142033-A Sails Hoani No Stopping Diagram for Board Report	43
b ⇩	tg142079-B Chapel Street No Stopping Diagram for Board Report	44

In addition to the attached documents, the following background information is available:

Document Name	Location / File Link
Not applicable	Not applicable

Confirmation of Statutory Compliance / Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories / Ngā Kaiwaitohu

Author

Wayne Anisy - Traffic Engineer

Approved By

Stephen Wright - Manager Operations (Transport)

Lynette Ellis - Head of Transport & Waste Management

Waipapa Papanui-Innes Community Board

02 September 2022

10. Public transport infrastructure improvements along route 17
Reference Te Tohutoro:	22/210817
Report of Te Pou Matua:	Sarah Thorne, Passenger Transport Engineer, Sarah.Thorne@ccc.govt.nz
General Manager Pouwhakarae:	Jane Davis, GM Infrastructure, Planning and Regulatory Services, Jane.Davis@ccc.govt.nz

1. Purpose of the Report Te Pūtake Pūrongo

1.1 The purpose of this report is for the Waipapa Papanui-Innes Community Board to approve bus stop infrastructure improvements along route 17. Please refer to Attachment A for details.

1.2 This report has been written to meet the outcomes agreed through the Greater Christchurch Public Transport Futures Combined Business Case (PT Futures), endorsed by Council on the 10 December 2020.

1.3 The upgrades include, but are not limited to; line marking, seats, footpaths and tactile pavers in accordance with Attachments B and C.

1.4 Public transport is a key provision to support mode shift, reduce greenhouse gas emissions, traffic congestion and traffic crashes. Measures that promote the use of public transport help the Council achieve its strategic framework of providing a well-connected and accessible city promoting active public transport, as well as meeting the challenge of climate change through every means available.

1.5 The decisions in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy. The level of significance was determined by consideration of the criteria set out in the Council’s Significance and Engagement Policy.

2. Officer Recommendations Ngā Tūtohu

That the Waipapa Papanui-Innes Community Board:

Bus stop #40807– 272 Wairakei Road

1. Approves pursuant to Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017:

a. That the stopping of vehicles be prohibited at all times on the north side of Wairakei Road, commencing at a point 5 metres south-east of its intersection with Greers Road and extending in a south-easterly direction for a distance of 10 metres;

b. A bus stop be installed on the north side of Wairakei Road, commencing at a point 15 metres south-east of its intersection with Greers Road and extending in a south-easterly direction for a distance of 15 metres;

c. That the stopping of vehicles be prohibited at all times on the north side of Wairakei Road, commencing at a point 30 metres south-east of its intersection with Greers Road and extending in a south-easterly direction for a distance of 5 metres;

Bus stop #16520 - 256 Wairakei Road

2. Approves pursuant to Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017:

a. A bus stop be installed on the north side of Wairakei Road, commencing at a point 77 metres north-west of its intersection with Manor Place and extending in a north-westerly direction for a distance of 15 metres;

b. That the stopping of vehicles be prohibited at all times on the north side of Wairakei Road, commencing at a point 92 metres north-west of its intersection with Manor Place and extending in a north-westerly direction for a distance of 12 metres;

c. That all existing parking and stopping restrictions on the north side of Wairakei Road, commencing at a point 104 metres north-west of its intersection with Manor Place and extending in a north-westerly direction for a distance of 17 metres be revoked;

Bus stop #40824 - 222 Wairakei Road

3. Approves pursuant to Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017:

a. A bus stop be installed on the north-east side of Wairakei Road, commencing at a point 23 metres south-east of its intersection with Jennifer Street and extending in a south-easterly direction for a distance of 14 metres;

b. That the stopping of vehicles be prohibited at all times on the north-east side of Wairakei Road, commencing at a point 37 metres south-east of its intersection with Jennifer Street and extending in a south-easterly direction for a distance of 5 metres;

Bus stop #16013 - 186 Wairakei Road

4. Approves pursuant to Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017:

a. That the stopping of vehicles be prohibited at all times on the north side of Wairakei Road, commencing at a point 43 metres east of its intersection with Aorangi Road and extending in an easterly direction for a distance of 12 metres;

b. A bus stop be installed on the north side of Wairakei Road, commencing at a point 55 metres east of its intersection with Aorangi Road and extending in an easterly direction for a distance of 15 metres;

c. That the stopping of vehicles be prohibited at all times on the north side of Wairakei Road, commencing at a point 70 metres east of its intersection with Aorangi Road and extending in an easterly direction for a distance of 5 metres;

Bus stop #42928 - 174 Wairakei Road

5. Approves pursuant to Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017:

a. A bus stop be installed on the north-east side of Wairakei Road, commencing at a point 19.5 metres north-west of its intersection with Pitcairn Crescent and extending in a north-westerly direction for a distance of 17 metres;

b. That the stopping of vehicles be prohibited at all times on the north-east side of Wairakei Road, commencing at a point 36.5metres north-west of its intersection with Pitcairn Crescent and extending in a north-westerly direction for a distance of 12 metres;

6. Revokes any previous resolutions pertaining to traffic controls made pursuant to any bylaw to the extent that they are in conflict with the traffic controls described in resolutions 1 to 0 above.

7. Approves that the above resolutions take effect when the traffic control devices that evidence the restrictions described in resolutions 1 to 0 above are in place.

3. Reason for Report Recommendations Ngā Take mō te Whakatau

Background

3.1 In December 2020 elected members formally endorsed the Greater Christchurch Public Transport Combined Business Case (PT Futures) as a strategy for public transport in Greater Christchurch. This includes supporting increased bus frequency on routes 17 and 28 by providing improved bus stop, bus shelter and real time information (RTI) infrastructure.

3.2 The recommendations in this report, combined with increased bus frequencies, recently approved by Environment Canterbury (ECan), meet the PT Futures Business Case objectives which are to:

· Improve journey time and reliability of Public Transport services relative to private vehicles by 2028.

· Improve Public Transport services to and from highly populated/growth areas and key destinations across Greater Christchurch by 2028.

· Remove barriers to the uptake of Public Transport by 2028.

3.3 Meeting these objectives are expected to deliver the following key benefits:

· More people using the bus network.

· More households can access the city centre within 30 minutes by bus.

· More people living within a five minute walk of a high frequency bus route.

· Reduction in car travel, resulting in CO2 emissions reduction.

3.4 Measures that promote the use of public transport help the Council achieve its community outcomes and strategic framework of providing a well-connected and accessible city promoting active and public transport, as well as meeting the challenge of climate change through every means available.

3.5 ECan has approved the network changes to bus routes 17 and 28 to create a new high frequency ‘Port-to-Port’ route and a ‘Northwood to Huntsbury’ route at its 542^nd meeting of the Canterbury Regional Council held on Wednesday, 13 April 2022.

3.6 The new Port-to-Port route will start at Lyttelton Port, and will continue through Heathcote, Opawa and Waltham to the Bus Interchange. The northern end will travel up Wairakei Road with an extension to Orchard Road, finishing at Christchurch Airport.

3.7 ECan will also be increasing the bus frequency along the ‘Port-to-Port’ route. Increasing bus frequency improves usability and accessibility because the waiting times between services is reduced. A fifteen-minute frequency has four buses passing each stop every hour, compared with two buses an hour at a 30-minute frequency. This improves the attractiveness of the service.

3.8 The existing route 17 and 28 services predominantly operate to 30-minute frequency weekdays and up to hourly over the weekends which means customers currently need to pre-plan their journeys.

3.9 The new Port-to-Port service will have increased frequencies of 15 minutes during weekdays until 6 pm, 20 minutes on Saturdays and 30 minutes on Sundays. This increase will make this service a high frequency, core route. The service will be more direct and will connect major trip generators such as the Airport and Lyttelton Port (with its connection to the outer bays of Lyttelton Harbour). A two-year trial was also approved to changes to the Port-to-Port route providing improved access on weekdays to Ara Institute of Canterbury.

Proposed bus stop improvements (Attachment A)

3.10 The infrastructure improvements on Wairakei Road (north-east side) detailed in Attachment A between Greers Road and Pitcairn Crescent are proposed in accordance with Attachments B and C.

3.11 On-road bike parking is proposed to be removed in front of bus stop 40807 on Wairakei Road near Greers Road. This bike parking will be replaced by no stopping lines in accordance to Attachments B and C. A review of the cycle stands in this area will be undertaken during the construction phase to assess if the cycle stand will be replaced.

3.12 Bus stop 16520 is proposed to be relocated 18 metres east to improve the bus stop spacing, reduce unrestricted parking loss and improve the sight lines when exiting Wairakei School. The sight lines will be improved as it removes the all-day parking. Sight lines will only be temporarily restricted when buses are stopped to pick up or drop off passengers.

4. Alternative Options Considered Ētahi atu Kōwhiringa

4.1 Option 2 – Do nothing and no bus stop improvements will be undertaken and the existing bus stop infrastructure remain as is. This means that:

· The majority of the bus stops are not line marked to Council’s standard (Attachment C). Some have no line marking whilst others have a bus box (sometimes undersized) but no ‘no stopping’ restrictions before and after the bus box. This means buses are unable to pull up close and parallel to the kerb, which creates a barrier for people to catch the bus.

· No improvements to pedestrian accessibility to public transport.

5. Detail Te Whakamahuki

Public Consultation Te Tukanga Kōrerorero

5.1 Consultation started on 22 March and ran until 12 April 2022. An email was sent to 67 key stakeholders, including 22 residents associations, Christchurch International Airport, Metro Bus, Waka Kotahi, Lyttelton Port Company and 31 schools. An emailed was sent to submitters from ECan’s initial consultation on the route review, who requested notification for future consultation.

5.2 The consultation was posted on the council Facebook page as well as ten community pages, with information about the project and how to provide feedback.

5.3 Consultation documents were delivered to 1049 affected properties on 22 March. Documents were also available in local service centres.

5.4 Corflute signs were installed at each of the 110 bus stops along the route with information about the project and how to provide feedback.

5.5 A Newsline article about the consultation was posted on 22 March 2022.

5.6 In total, one recognised organisation, four businesses and 126 residents made submissions. All submissions are available on Council’s Have Your Say webpage. Please see Attachment D for the full consultation analysis. Note that not all submitters commented on each question.

5.7 Overall, there was a positive sentiment in the general comments of the Port-to-Port consultation. Some comments included:

· A revamp of bus shelters and seating is well overdue in some areas.

· Any improvements to encourage bus use is desirable.

· The additions of tactile paving to bus stops is welcomed.

· Bus shelters are good for people like me who rely only on public transport.

· These are great improvements, looking forward to getting more shelters to use and safer road crossings.

· I think needing to consider safety is a big factor especially early morning and late night which is likely when many will travel.

5.8 There were two submissions that objected to the overall proposed changes on the grounds that the current level of service is fine and no more money should be spent on public transport.

5.9 Furthermore, there was a high number of submissions supporting the proposal for long term bike storage at the Gondola. This will be discussed in greater detail in a separate report to the Waikura Linwood-Central-Heathcote Board Meeting.

5.10 A number of submissions were made on the route changes and frequency of the bus service which were passed onto ECan.

5.11 ECan, CDHB and Go Bus supported the changes.

Community feedback relating to specific bus stops

5.12 There were a number of issues/comments and requests made on specific bus stops across the Port-to-Port route. The following provides an overview of the comments made pertaining to the bus stops in the Waipapa Papanui-Innes Community Board area.

Bus stop 40807– 272 Wairakei Road

5.13 We received two submissions pertaining to bus stop 40807.

5.14 One resident supported the bus stop in its current location as it is adjacent to shop awnings, providing shelter to waiting bus passengers.

5.15 It was also noted that the existing bike racks next to the bus stop are designed to stick out onto the road and is not ideal. This bike rack is proposed to be removed and an assessment of bike parking facilities in the vicinity of the bus stop will be reviewed during the detailed design of this bus stop.

5.16 We also received a request to move the bus stop away from the intersection. We have not considered moving this bus stop, as the bus stop would be moved away from a safe crossing facility, a shelter would need to be provided and more parking spaces would need to be removed. In addition, bus stop 40807 is a transfer stop to the Orbiter route on Greers Road. Moving the bus stop away from the intersection would therefore increase the walking distance for those passengers transferring between the two routes.

Bus stop 16520 - 256 Wairakei Road

5.17 We received one objection with concerns that the bus stop has been moved closer to the entrance of the driveway to Wairakei School and pre-school. Currently there is unrestricted parking where the proposed bus stop is to be relocated. These parked cars block site lines for cars exciting the driveway of Wairakei School. Relocating the bus stop will improve sight lines for cars exiting the carpark as sight lines will only be temporarily blocked when buses are using the bus stop to drop-off and pick up passengers.

Bus stop 40824 - 222 Wairakei Road, Bus stop 16013 - 186 Wairakei Road and Bus stop 42928 - 174 Wairakei Road

5.18 We received requests for a shelter to be installed at bus stops 40824, 16013 and 42928. Currently, these bus stops do not meet the passenger number threshold to warrant a shelter. However we expect bus passenger numbers to increase after the Port to Port route has been implemented. We will therefore continue to monitor these bus stops and bring a separate report with proposals to install additional bus stop shelters to the Community Board in the future if warranted.

5.19 No objections were received for proposed changes to bus stops 40824, 16013 and 42928.

6. Policy Framework Implications Ngā Hīraunga ā- Kaupapa here

Strategic Alignment Te Rautaki Tīaroaro

6.1 Council’s Strategic Framework is a key consideration in guiding the recommendations in this report. The recommendations in this report help achieve the:

· Community outcome of a well-connected and accessible city promoting active and public transport, and

· Strategic priorities of meeting the challenge of climate change through every means available.

6.2 This report supports the Council's Long Term Plan (2021 - 2031):

6.2.1 Activity: Transport

· Level of Service: 10.4.4 Improve user satisfaction of public transport facilities (number and quality of shelters and quality of bus stop) - ≥71% resident satisfaction

· Level of Service: 10.0.41 Reduce emissions and greenhouse gases related to transport

Policy Consistency Te Whai Kaupapa here

6.3 The decision is consistent with Council’s Plans and Policies.

Impact on Mana Whenua Ngā Whai Take Mana Whenua

6.4 The decision does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does specifically impact Mana Whenua, their culture and traditions.

Climate Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi

6.5 Greater investment in public transport provides a more attractive mode choice that reduces reliance on high-emission, single occupant vehicles.

6.6 Enhancing our bus service to become more reliable, with more frequent and efficient trips, will encourage more people to shift modes.

Accessibility Considerations Ngā Whai Whakaaro mā te Hunga Hauā

6.7 Improvements to the overall length of the bus stop, including the no stopping restrictions leading into and out of the bus box will provide buses the necessary space to pull into the stop, stopping parallel and close to the kerb, and to safely pull out of the stop to merge into the traffic lane. Buses stopping parallel to the kerb provides inclusive access as it decreases the step height or ramp gradient for people boarding or alighting the bus. This is particularly important for people with limited mobility or with prams/strollers.

6.8 Tactile ground surface indicators provide visual and sensory information about the road environment. They assist people with vision impairment to access the bus from the adjoining footpath by directing people to where the front door of the bus will be and warning people of the kerb and potential hazard beyond.

6.9 The kerb forms a critical interface between the bus and the passenger. Many bus stops have been shifted to ensure that the front or back door of the bus aligns with a kerb as opposed to a driveway, providing a clear and safe delineation between the road surface and the waiting area for bus passengers. Kerbs also reduce the step height which facilitates quicker, safer and more comfortable boarding and alighting times. Kerbs also reduce the gradient of a deployed ramp.

6.10 To allow for both the safe and convenient movement of pedestrians along the footpath and for an adequate waiting area for bus passengers, a minimum 9 metres of hardstand area where possible (measured from the front of the bus box which is also free of fixed obstacles) is proposed to be provided at the bus stops.

7. Resource Implications Ngā Hīraunga Rauemi

Capex/Opex Ngā Utu Whakahaere

7.1 The figures below provide the construction estimates for each type of bus stop upgrade:

Bus stop upgrades	Construction estimate
Bus stops with seats	$6,000 to $10,000
Bus stops with line marking	$2,000 to $6,000

7.2 The total cost of bus stop improvements is $40,000. The cost estimates include construction cost and all associated design, consultation and supervision cost. The cost estimates also allow for a 10% contingency.

7.3 Maintenance/Ongoing costs - Transport Unit Operational Expenditure budget, includes maintenance of bus stop infrastructure, which may cost on average approximately $200 annually per bus stop.

7.4 Funding Source - The works will be funded out of the Traffic Operations, Capital Expenditure budgets for bus stops; seating and shelter installations as well as the bus stop renewals budget.

7.5 If approved, all recommendations will be constructed within 12 months, dependant on the contractor’s availability.

8. Legal Implications Ngā Hīraunga ā-Ture

Statutory power to undertake proposals in the report Te Manatū Whakahaere Kaupapa

8.1 Part 1, Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017 provides Council with the authority to install stopping, standing and parking restrictions by resolution.

8.2 The Community Board have delegated authority from the Council to exercise the delegations as set out in the Register of Delegations. The list of delegations for the Community Boards includes the resolution of stopping, standing and parking restrictions, traffic islands and traffic restraints, and traffic control devices.

8.3 The legal consideration is that the installation of any signs and/or markings associated with traffic control devices must comply with the Land Transport Rule: Traffic Control Devices 2004.

Other Legal Implications Ētahi atu Hīraunga-ā-Ture

8.4 There is no legal context, issue or implication relevant to this decision.

9. Risk Management Implications Ngā Hīraunga Tūraru

9.1 Should the Community Board proceed with the ‘Do Nothing’ option (Option 2 of this report), many of the existing bus stops will not be marked to Council’s standard which will affect the operation of the Port-to-Port service as there may be vehicles impeding access into the bus stops. In addition, there will be no new bus stops on the new route extension. With no investment in improving the public transport facilities to the community, it will be difficult to increase public transport patronage.

Attachments Ngā Tāpirihanga

No.	Title	Page
a ⇩	Attachment A - Drawings for board approval	54
b ⇩	Attachment B - PT infrastructure explained	59
c ⇩	Attachment C - Bus stop standard detail	62
d ⇩	Attachhment D - Consultation analysis	63

Additional background information may be noted in the below table:

Document Name	Location / File Link
Not applicable	Not applicable

Confirmation of Statutory Compliance Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories Ngā Kaiwaitohu

Authors

Sarah Thorne - Passenger Transport Engineer

John Dore - Principal Advisor Public Transport

Wayne Anisy - Traffic Engineer

Patricia Su - Passenger Transport Engineer

Samantha Sharland - Engagement Advisor

Approved By

Katie Smith - Team Leader Traffic Operations

Stephen Wright - Manager Operations (Transport)

Lynette Ellis - Head of Transport & Waste Management

Waipapa Papanui-Innes Community Board

02 September 2022

11. Northcote Road - Signalised Pedestrian Crossing to support the new Marian College
Reference / Te Tohutoro:	22/824958
Report of / Te Pou Matua:	Kirsty Mahoney, Team Leader, Asset Planning Transport Lachlan Beban, Senior Transportation Engineer, Traffic Operations
General Manager / Pouwhakarae:	Jane Davis, General Manager Infrastructure, Planning and Regulatory Services

1. Purpose of the Report Te Pūtake Pūrongo

1.1 The purpose of this report is to seek the approval of the Papanui-Innes Community Board (Board) and the Council for the installation of a signalised crossing on Northcote Road to the east of Lydia Street, and associated infrastructure improvements for safe and sustainable transport of students and staff attending the new Marian College site.

1.2 This report has been written by Council staff to support the implementation of the designation conditions associated with the construction of the new Marian College, as outlined in RMA/2021/1122.

1.3 The decisions in this report are of medium significance in relation to the Christchurch City Council’s Significance and Engagement Policy. The level of significance was determined by an assessment of the project against the criteria outlined in the Council’s Significance and Engagement Policy.

2. Officer Recommendations Ngā Tūtohu

That the Waipapa Papanui-Innes Community Board:

Northcote Road

1. Approves that in accordance with Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017, the stopping of vehicles be prohibited at any time on:

a. The south side of Northcote Road commencing at its intersection with Lydia Street and extending in a easterly direction for a distance of 67 metres.

b. The south side of Northcote Road commencing at its intersection with Lydia Street and extending in a westerly direction for a distance of 21 metres.

c. The north side of Northcote Road, commencing at its intersection with Fenchurch Street, and extending in a westerly direction for a distance of 130 metres.

2. Approves that under clause 8 of the Christchurch City Council Traffic and Parking Bylaw 2017, a marked bus stop be installed on the southern side of Northcote Road, commencing at a point 21 metres west of its intersection with Lydia Street and extending in a westerly direction for a distance of 14 metres.

3. Approves that the pathway on the south side of Northcote Road commencing at its intersection with Lydia Street and extending in an easterly direction for a distance of 21 metres be resolved as a shared pedestrian/cycle pathway in accordance with Clause 21(1) (a) of the Christchurch City Council Traffic and Parking Bylaw 2017.

4. Approves that in accordance with Part 2, Clause 17 of the Christchurch City Council Traffic and Parking Bylaw 2017, the left turn movement from Northcote Road into Lydia Street be prohibited for goods and service delivery vehicles over 3,500kg.

Lydia Street

5. Approves that in accordance with Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017, the stopping of vehicles be prohibited at any time on:

a. The east side of Lydia Street commencing at its intersection with Northcote Road and extending in a southerly direction for a distance of 50 metres.

b. The west side of Lydia Street commencing at its intersection with Northcote Road and extending in a southerly direction for a distance of 60 metres.

6. Approves that in accordance with Part 2, Clause 17 of the Christchurch City Council Traffic and Parking Bylaw 2017, the right turn movement from Lydia Street onto Northcote Road be prohibited, this turn restriction is to apply for any class vehicles.

7. Approves that the pathway on the east side of Lydia Street from its intersection with Northcote Road to the end of the legal road be resolved as a shared pedestrian/cycle pathway in accordance with Clause 21(1) (a) of the Christchurch City Council Traffic and Parking Bylaw 2017.

8. Approves that a Give Way control be placed against Lydia Street at its intersection with Northcote Road, in accordance with Section 10.3 of the Land Transport rule- Traffic Control Devices: 2004.

9. Revokes any previous resolutions pertaining to traffic controls made pursuant to any bylaw to the extent that they are in conflict with the traffic controls described in resolutions 1-8 above.

10. Approves that these resolutions take effect when there is evidence that the road marking restrictions described in the staff report are in place (or removed in the case of revocations).

That the Waipapa Papanui-Innes Community Board Recommends that the Council:

11. Approve the installation of traffic signals (to facilitate pedestrians and cyclists crossing Northcote Road), including all associated road markings on Northcote Road to the east of its intersection with Lydia Street as detailed in Attachment A.

12. Revoke the existing permanent speed limit of 40 kilometres per hour on Lydia Street (entire length).

13. Approve pursuant to Part 4 Clause 27 of the Christchurch City Council Traffic and Parking Bylaw 2017 and Land Transport Rule, Setting of Speed Limits 2022: that the permanent speed limit on Lydia Street be set at 30 kilometres per hour (entire length).

3. Reason for Report Recommendations Ngā Take mō te Whakatau

3.1 These recommendations support the installation of the signalised crossing on Northcote Road and associated infrastructure improvements for safe and sustainable transport of students and staff attending the new Marian College site, and as required by the designation conditions associated with the construction of the new Marian College under RMA/2021/1122.

4. Alternative Options Considered Ētahi atu Kōwhiringa

4.1 The conditions associated with the Foodstuffs resource consent and the Marian College designation require particular elements to be included in the scheme design. However, the project team has also considered the following alternative elements:

4.1.1 Full signalisation of the Lydia St / Northcote Road intersection – Network modelling has been undertaken using Paramics for the Pak N Save development, and this model was used to evaluate the additional impacts caused by Marian College for both a signalised mid-block crossing option, and a full signalisation option. The mid-block crossing option provides better overall network performance. The Foodstuffs resource consent for the Pak N Save development requires that the right turn out of Lydia Street be banned. Therefore there is no reason for a fully signalised intersection as all the remaining movements for all user groups can be safely carried out with a signalised mid-block crossing.

4.1.2 A signalised mid-block crossing to the west of Lydia Street has been considered but not developed fully as the Foodstuffs resource consent for the Pak N Save development requires that the right turn out of Lydia Street be banned. The left turn only exit from Lydia Street would then put crossing users directly in the path of vehicles exiting Lydia Street.

4.1.3 A splitter island on Lydia Street as an alternative to the flush median marking has been considered to shorten the crossing distance across Lydia Street for pedestrians. It is noted that under this option heavy vehicles would not be able to track easily through this intersection, and therefore carriageway widening would be required. There would likely be ongoing maintenance issues and costs with damage to both the splitter island and the adjacent footpath / shared path on each side of the road from heavy vehicles.

5. Detail Te Whakamahuki

5.1 The Catholic Diocese of Christchurch has purchased land off Lydia Street and Northcote Road to construct a new site for Marian College, previously located in Shirley and post-earthquake co-located in the central city with the Catholic Cathedral College. The new site is currently under construction.

5.2 The school’s development is linked with the adjacent development of the Foodstuffs South Island Limited site. The South Island head office is located on the site facing Main North Road and a Pak N Save supermarket is currently under construction. Foodstuffs has resource consent with conditions that impact on the school and how the intersection of Lydia Street and Northcote Road can function.

5.3 Lydia Street provides access to both Marian College and the Foodstuffs site including the proposed Pak N Save. The Foodstuffs resource consent stipulates several relevant access parameters at the Lydia Street / Northcote Road intersection, which include:

5.3.1 Delivery trucks travelling to Pak N Save shall only turn right into Lydia Street.

5.3.2 Left turns into Lydia Street by heavy vehicles will not be permitted.

5.3.3 Right turns out of Lydia Street will not be permitted for any class of vehicle.

5.4 Foodstuffs staff have confirmed that they will be operating High Performance Motor Vehicles (HPMVs, i.e. B-trains) that are 23 metres long instead of the usual 20 metres to and from this site. These trucks will be turning right from Northcote Road into Lydia Street and left out of Lydia Street.

5.5 Marian College will also sometimes be visited by tour coaches, and these may turn left from Northcote Road into Lydia Street. Tour coaches have lower tracking requirements than HPMVs, and therefore the infrastructure changes have been designed using HPMVs.

5.6 Marian College, through the Minister of Education, holds a designation with conditions RMA/2021/1122 for the construction of the school at 35 Northcote Road. The transport infrastructure and operation conditions associated with this designation require the following:

5.6.1 School Travel Plan – Prior to the opening of the school, the Requiring Authority shall, either directly or through the school management, develop a Travel Plan which provides specifically for measures to reduce vehicle dependence, including walking school buses, car-pooling, the encouragement of the use of public transport, the use of remote pick up/ drop off locations, if appropriate, and the encouragement of walking and cycling.

5.6.2 Transport Network Changes – Prior to the opening of the school, the Minister of Education will ensure that appropriate steps are taken to manage transport effects. This includes:

The following package of measures:

(i) A signalised pedestrian crossing across Northcote Road located within 50 metres east of the intersection of Lydia Street and Northcote Road shall be installed and operational;

(ii) A footpath that can accommodate pedestrians, cyclists and scooters of at least 2.5 metres in width shall be installed in accordance with the Christchurch City Council’s infrastructure design standards adjacent to the eastern side of the vehicles carriageway on Lydia Street; and adjacent to the western side of the vehicle carriageway on Lydia Street south of the raised zebra crossing;

(iii) “No parking” restrictions shall be placed on the eastern side of the vehicle carriageway on Lydia Street; and

(iv) A raised zebra crossing across the vehicle carriageway on Lydia Street shall be installed; or

Any other method or combination of methods determined to be appropriate to manage transport effects in consultation with the Head of Resource Consents.

5.7 A scheme plan has been prepared that provides the required traffic engineering elements needed for the school development that meets the conditions of both the Foodstuffs resource consent conditions, and the Marian College designation conditions. The key features of the scheme plan include:

5.7.1 A signalised mid-block crossing just to the east of Lydia Street on Northcote Road that will be operated with signals for people walking or cycling.

5.7.2 Flush median in Lydia Street to allow use of the intersection and streets by HPMVs.

5.7.3 Relocation of the westbound bus stop on Northcote Road a few metres further from the intersection to accommodate the HPMVs.

5.7.4 Right turn lane on Northcote Road to allow drivers waiting to turn into Lydia Street a space to wait for a safe gap clear of the eastbound through lane. This requires the removal of parking along the north side of Northcote Road between 54 Northcote Road and Fenchurch Street.

5.7.5 Keep Clear markings along Northcote Road to ensure a safe gap is maintained at peak times for drivers to enter and exit Lydia Street. The spacing of these markings has been designed to ensure drivers turning right into Lydia Street can observe and give way to cyclists in the westbound cycle lane.

5.7.6 A No Left Turn for vehicles over 3,500kg sign will be installed on Northcote Road to meet the Foodstuff’s consent requirement to ban left turns onto Lydia Street from Northcote Road for heavy vehicles.

5.7.7 Shared path along the east side of Lydia Street to provide access to a raised pedestrian crossing outside the school.

5.7.8 Extension of a short section of footpath along the western side of Lydia Street from Northcote Road to the flush pedestrian crossing on Lydia Street to achieve a walking connection to the Marian College access point.

5.7.9 Introduction of a 30km/h speed limit along Lydia Street in line with the new Setting of Speed Limits Rule 2022, which came into effect on 19 May 2022. Wider speed limit changes associated with Marian College will need to be completed as part of a school cluster with St Bede's College, Casebrook Intermediate and Northcote Primary School as it will form one zone on Northcote Road/QEII/Main North Road. These changes are likely to be effected at the start of FY23/24, as part of the Council’s Interim Speed Management Plan.

6. Community Views and Preferences Ngā mariu ā-Hāpori

Public Consultation Te Tukanga Kōrerorero

6.1 Consultation started on 18 July and ran until 8 August 2022. An email was sent to 19 key stakeholders, including Foodstuffs, Marian College and the Catholic Diocese.

6.2 Consultation documents were delivered to 132 properties and sent to 51 absentee owners of properties in the immediate area on 18 July 2022.

Summary of Submissions Ngā Tāpaetanga

6.3 In total, four recognised organisations, one business and 16 residents made submissions, including one that was late and was not included in the analysis. All submissions are available on our Have Your Say webpage.

6.4 Half (10) of the submitters indicated they supported the signalised crossing for the following reasons:

· To create a safer environment for all road users.

· Essential for when the new school opens, increasing pedestrian numbers.

· Improved accessibility for the wider community.

6.5 Other issues raised were:

· The short distance between the traffic lights on Main North Road and the new lights.

· The new lights will increase congestion.

· The new lights should be phased with the Main North Road signals.

6.6 The majority of submitters supported the speed reduction on Lydia Street (13, 65%) for the following reasons:

· The road looks and feels like a slow speed environment.

· The speed reduction will make it safer for all road users.

· The speed reduction will improve traffic flow.

6.7 Other issues raised were:

· A variable speed limit would be more effective.

· The speed reduction area should be extended.

· Pick-ups and drop offs of students should be kept away from Lydia Street.

· Support for turning restrictions at Lydia Street.

6.8 The decision affects the following wards/Community Board areas:

6.8.1 Papanui-Innes Community Board

Issue raised by submitter(s)	Staff response
· Turning restrictions on Lydia Street increasing traffic on Vagues Road outside St Joseph’s School. · Using a variable speed limit on Northcote Road.	We have a Speed Management Plan for all schools in 2023. This will include 30km/h outside St Joseph’s School.
Phase traffic lights with the lights on Main North Road.	We will link the new signals with the current traffic signals network - this way they can work together and help the traffic flow.
Increased congestion on Lydia Street from the new school traffic.	Marian College are working with Foodstuffs on a traffic plan for when the school opens.
· Separate pedestrians and cyclists from the traffic with flexi-posts. · Extended no stopping past 41 Northcote Road to Increase pedestrian safety. · Surveys on how many girls will use a bicycle, public transport or drive their own car to & from the new school.	Monitoring and evaluation will be undertaken to measure the use and operation of the crossing. This aligns to the Emissions Reduction Plan outcomes to provide options for all modes of transport.
Increased congestion from the new signalised crossing.	We have other projects planned to improve the traffic flows in the area; · Greers Road/Northcote Road/Sawyers Arms Road intersection improvement: 2025 · Greers Road/Langdons Road traffic lights: 2025 · Northcote Road corridor improvements: 2028 · Northern Line cycleway improvements: 2025
Widen shared path on Lydia street and remove painted median to slow traffic.	Catholic Diocese has designated land for a standard 2.5 metre shared path. We also have a Speed Management Plan for all schools in 2023.
Install a shelter at the bus stop on Northcote Road.	Once the school opens, we will monitor the whole area and if the stop becomes busier we will request one to be installed as part of the public transport infrastructure programme.
· Widen the cycle lane on Northcote Road. · Upgrades to the corner of Northcote and Vagues Rd, and the lights by the railway crossing for those turning left on to Northcote Road.	There is a project in the Long Term Plan for Greers Road/Northcote Road/Sawyers Arms Road intersection improvements in 2025. Also a Northcote Road corridor improvements project is scheduled for 2028.

7. Policy Framework Implications Ngā Hīraunga ā- Kaupapa here

Strategic Alignment Te Rautaki Tīaroaro

7.1 The signalised crossing and associated changes align with Council’s strategic direction for safety improvements, speed management and providing transport options for all users.

7.2 This report supports the Council's Long Term Plan (2021 - 2031):

7.2.1 Activity: Transport

· Level of Service: 10.5.42 Increase the infrastructure provision for active and public modes - ≥ 570 kilometres (total combined length)

Policy Consistency Te Whai Kaupapa here

7.3 The decision is consistent with Council’s Plans and Policies.

Impact on Mana Whenua Ngā Whai Take Mana Whenua

7.4 The decision does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Mana Whenua, their culture and traditions.

7.5 The signalised crossing and associated infrastructure changes are not located near to ancestral land or a body of water that impacts the relationship of Maori and their culture and traditions.

Climate Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi

7.6 This project seeks to promote safe and sustainable transport modes to and from the new Marian College site, which is consistent with the outcomes sought by the Emissions Reduction Plan 2022.

Accessibility Considerations Ngā Whai Whakaaro mā te Hunga Hauā

7.7 This project provides options for safe access by all transport users to and from the new Marian College site.

8. Resource Implications Ngā Hīraunga Rauemi

Capex/Opex / Ngā Utu Whakahaere

8.1 Cost to Implement – The cost to implement this project is being funded by the Catholic Diocese of Christchurch.

8.2 Maintenance/Ongoing costs – $5,500 per annum in operational costs for the signalised crossing.

8.3 Funding Source – The capital cost of this project is funded by the Catholic Diocese of Christchurch, and the ongoing maintenance and operational costs will be borne by the Council.

9. Legal Implications Ngā Hīraunga ā-Ture

Statutory power to undertake proposals in the report / Te Manatū Whakahaere Kaupapa

9.1 The Community Board has the delegated authority to approve the resolutions outlined in the recommendation, while the Council has the authority to approve the installation of the traffic signals and the speed limit reduction along Lydia Street under the Local Government Act.

Other Legal Implications / Ētahi atu Hīraunga-ā-Ture

9.2 There is no legal context, issue or implication relevant to this decision.

10. Risk Management Implications Ngā Hīraunga Tūraru

10.1 The top three risks associated with the installation of the signalised crossing and associated infrastructure improvements to support the construction of the new Marian College include:

10.1.1 Vehicle conflicts – the Traffic Impact Assessment prepared for the Marian College development lists two rear-end crashes at the Lydia Street / Northcote Road intersection. This section of Northcote Road is listed as having a Medium High collective risk, and Low Medium personal risk.

10.1.2 Vehicle / pedestrian and vehicle / cyclist conflicts – the independent Road Safety Audit of the scheme design has highlighted the potential for these conflicts at the Lydia Street / Northcote Road intersection.

10.1.3 Non-approval of the infrastructure required under the designation conditions would lead to the Marian College site being unable to open and operate.

Attachments / Ngā Tāpirihanga

No.	Title	Page
a ⇩	Attachment A - Northcote Road Signalised Crossing - Plan for Approval	76

In addition to the attached documents, the following background information is available:

Document Name	Location / File Link
Not applicable	Not applicable

Confirmation of Statutory Compliance / Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories / Ngā Kaiwaitohu

Authors

Kirsty Mahoney - Team Leader Asset Planning

Lachlan Beban - Senior Transportation Engineer

Samantha Sharland - Engagement Advisor

Wayne Anisy - Traffic Engineer

Approved By

Jacob Bradbury - Manager Planning & Delivery Transport

Lynette Ellis - Head of Transport & Waste Management

Jane Davis - General Manager Infrastructure, Planning & Regulatory Services

Waipapa Papanui-Innes Community Board

02 September 2022

12. Waipapa Papanui-Innes "Summer with your Neighbours" 2022-23
Reference / Te Tohutoro:	22/1004510
Report of / Te Pou Matua:	Trevor Cattermole – Community Development Adviser Trevor.Cattermole@ccc.govt.nz
General Manager / Pouwhakarae:	Mary Richardson – General Manager Citizens and Community Mary.Richardson@ccc.govt.nz

1. Purpose of Report Te Pūtake Pūrongo

1.1 The purpose of this report is for the Waipapa Papanui-Innes Community Board to consider applications received for their 2022-23 Papanui-Innes “Summer with your Neighbours” project and to allocate funding as appropriate.

1.2 There is a balance of $3,500 allocated to the 2022-23 Waipapa Papanui-Innes “Summer with your Neighbours” project.

2. Officer Recommendations Ngā Tūtohu

That the Waipapa Papanui-Innes Community Board:

1. Allocate its 2022-23 “Summer with your Neighbours” funding as follows:

	Applicant	Activity	No. Attending	Recommendation
1	Ann Powley (Shirley Community Trust)	Community BBQ	100	$190
2	Louisa Taylor (Massey Crescent Neighbourhood Support)	Annual Street BBQ	55	$100
3	Christine Rankin	BBQ Dinner	20	$50
4	Anna Dowling	Street BBQ	30	$70
5	Samantha Yates (Redwood Playcentre)	End of year "Get Together"	50-60	$150
6	Elizabeth van Til (St Pauls Papanui)	Brass in the Grass	100	$200
7	Rosalee Ewington	BBQ and get together	20-30	$75
8	Jean Scott (Redwood Community Gardens)	Community Gathering	80	$150
9	Fi Moloney	Street BBQ	30	$60
10	Karen Frazer	BBQ, Games & Music	30-50	$125
11	Tony Ralfe (Ramore Place Residents Group)	BBQ	25-30	$75
12	Nick Becker	Street Pizza Party	30-40	$100
13	William Delaney (St Albans Uniting Parish	Community Fun Day	200	$130
14	Robyn Peterson	End of year Community Picnic	40-60	$120
15	Joanna Wortley	BBQ & Games	35	$87
16	Liz Maynard	Neighbourhood Reconnect	30	$70
17	Judy Mah-Smith	BBQ Lunch for Neighbours	20	$50
18	Carolyn Jones	Annual Harrys Way & Gwen Place BBQ	60-70	$175
19	Anthony Mark Henshaw	Annual Street BBQ	60-80	$200
20	Lisa Cummins	Annual Street BBQ	30	$75
21	Kate Roggisch	Pre-Christmas BBQ	100	$200
22	Ian & Maureen Donovan	Annual Christmas BBQ	75	$150
23	Anneke Kamo	Christmas Get Together	30+	$75
24	Sarah Watson	Neighbourhood BBQ	35	$80
25	Lynda O'Donnell	Street BBQ	20	$50
26	Rachel Crawford (Richmond Residents & Business Association)	Community Gathering in Petrie Park	150	$200
27	Rachel Crawford	Neighbourhood BBQ	30-40	$75
28	Janita & Michael Patrick	Street BBQ	25-30	$75
29	Murray Edlin	Street BBQ	30	$75
			Total	$3,232

2. Delegate authority to the Board Chair to approve any late applications that may be received after the closing date.

3. Transfer any unallocated funds from the Waipapa Papanui-Innes 2022-23 "Summer with your Neighbours" Project to the Waipapa Papanui-Innes 2022-23 Discretionary Response Fund.

4. Return any funding not required by the successful applicants from the Papanui-Innes 2022-23 “Summer with your Neighbours” Project back to the 2022-23 Papanui-Innes Discretionary Response Fund.

3. Context/Background Te Horopaki

Issue or Opportunity / Ngā take, Ngā Whaihua rānei

3.1 At its meeting on 17 July 2022 the Waipapa Papanui-Innes Community Board resolved to allocate $3,500 from its 2022-23 Discretionary Response Fund to its 2022-23 “Summer with your Neighbours” project.

Strategic Alignment/ Te Rautaki Tīaroaro

3.2 Like most Community Board initiated projects, this project aligns to the Council’s commitment to achieving the outcome of the city enjoying strong communities. It will provide a strong sense of community, active participation in civic life, safe and healthy communities, celebration of our identity through arts, culture, heritage and sport and valuing the voices of children and young people.

Decision Making Authority / Te Mana Whakatau

3.3 The Community Board has the delegated authority to determine the allocation of its “Summer with your Neighbours” funding.

3.4 In this case, the Board preferred to allocate funding for some of the Board projects from their Discretionary Response Fund, rather than the Strengthening Communities Fund.

Assessment of Significance and Engagement / Te Aromatawai Whakahirahira

3.5 The decisions in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

3.6 The level of significance was determined by the number of people affected and/or with an interest.

3.7 Due to the assessment of low significance, no further community engagement and consultation is required.

Discussion / Kōrerorero

3.8 “Summer with your Neighbours” is about bringing people closer together and celebrating the unique and diverse mix of each neighbourhood.

3.9 Local community groups and previous applicants were sent information inviting them to apply for “Summer with your Neighbours” funding as allocated by the Board.

3.10 “Summer with your Neighbours” will run from Saturday 22 October 2022 to Friday 31 March 2023. Applications for funding opened on Friday 15 July 2022 and closed on Friday 12 August 2022.

3.11 By the closing date, 28 applications had been received. The applications were assessed to ensure that they meet the guidelines for “Summer with your Neighbours” events and the Board is considering 28 applications that meet the guidelines.

3.12 The officer recommendations were based on the following, in order to maintain consistency over the allocation of recommendations city-wide:

· A formula of $2.50 per person has been applied city-wide as a consistent approach to applications.

· A maximum of $200 per event was applied to all applicants.

· Where two approximate attendee numbers have been noted, recommendations are based on the higher approximate figure.

· When the requested amount is less than the $2.50 per head formula, the requested amount is what has been recommended.

3.13 A decision matrix outlines the applications and staff recommendations (refer Attachment A). Also included are the “Summer with your Neighbours” Guidelines (refer Attachment B).

Attachments Ngā Tāpirihanga

No.	Title	Page
a ⇩	Papanui-Innes Community Board - Summer with your Neighbours 2022-23 Applications	81
b ⇩	Summer with your neighbours 2022-23 Guidelines	83

Confirmation of Statutory Compliance / Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories / Ngā Kaiwaitohu

Author	Trevor Cattermole - Community Development Advisor
Approved By	Emma Pavey - Manager Community Governance, Papanui-Innes

Waipapa Papanui-Innes Community Board

02 September 2022

13. Youth Development Fund Provision for Transitional Period
Reference / Te Tohutoro:	22/1060556
Report of / Te Pou Matua:	Mark Saunders, Kaitohutohu Hāpori - Community Board Advisor, Mark.Saunders@ccc.govt.nz Helen Miles, Kaitohutohu Hāpori - Community Recreation Advisor, Helen.Miles@ccc.govt.nz
General Manager / Pouwhakarae:	Mary Richardson, General Manager Citizens and Community Mary.Richardson@ccc.govt.nz

1. Purpose of the Report Te Pūtake Pūrongo

1.1 The purpose of this report is to recommend a transfer of funding provision to the Waipapa Papanui-Innes Positive Youth Development Fund (‘Youth Development Fund’), and a temporary increase to the staff delegation in respect of approving grants of up to $500 over the transitional period between the current and next electoral terms when the Board is not meeting.

1.2 This report has been initiated by staff to support the purposes of the Youth Development Fund over the transitional period.

2. Officer Recommendations Ngā Tūtohu

That the Waipapa Papanui-Innes Community Board:

1. Agrees to increase the delegation to the Waipapa Community Governance Manager to approve grants of up to $500 from the Youth Development Fund for the period commencing immediately and concluding 10 working days prior to the first scheduled business meeting of the Board in the next electoral term (being the meeting after the inaugural one).

2. Notes that that the delegation to the Community Governance Manger will revert to the authority to approve grants from the Youth Development Fund of up to $350 at end of the period described above.

3. Approves the transfer of $3,000 from its 2022-23 Discretionary Response Fund to the Youth Development Fund.

3. Reason for Report Recommendations Ngā Take mō te Whakatau

3.1 The Board will not hold another business meeting until after the inaugural meeting of the new Board in the next electoral term, but applications to the Youth Development Fund are often time-sensitive relative to an event with a fixed date for which the young person may be applying for assistance. Funding cannot be granted retrospectively.

3.2 With the reopening of the country’s borders following the COVID-19 lockdowns and the associated higher likelihood of applications relating to overseas events, it is now more likely that applications warranting a grant between $350 and $500 may occur in the transitional period needing prompt consideration before a fixed event.

3.3 The recommended transitional increase to the delegated authority of the Community Governance Manager supports the purposes of the Youth Development Fund in allowing grants of up to $500 to be efficiently considered by the Manager over the transitional period.

3.4 It is recommended that $3,000 is transferred at this time from the 2022-23 Discretionary Response Fund to the Youth Development Fund to enable any applications to the latter to be considered at this meeting or over the transitional period because its balance is currently too low to support its purposes.

4. Alternative Options Considered Ētahi atu Kōwhiringa

4.1 It may be considered in the alternative to not increase the staff delegation temporarily for the transitional period, leaving it as allowing grants of up to $350 – noting that funding cannot be granted retrospectively.

4.2 Staff considered that status quo alternative would not serve well the purposes of the Youth Development Fund. It limits or delays the consideration of applications that might be seen to be reasonably dealt with under staff delegation over the transitional period as relating to a modest quantum that substantially assists young people with significant events in their lives.

5. Detail Te Whakamahuki

5.1 The original report informing the delegation of authority to the Community Governance Manager to approve applications for grants of up to $350 from the Youth Development Fund went to the Board’s meeting on 29 January 2021 and can be found as Item 9 in the agenda at this link: https://christchurch.infocouncil.biz/Open/2021/01/PICB_20210129_AGN_5611_AT.PDF.

5.2 However, the main driver for temporarily increasing the staff delegation over the transitional period is ensuring that deserving applications can be efficiently approved over a period when this would not otherwise be practical.

5.3 The recommendation is also mindful that international borders are reopening following the COVID-19 restrictions and there is the potential for deserving applications relating to more costly overseas travel that may require a prompt decision.

5.4 At the time of writing, immediately following the Board’s decisions made at its meeting on 19 August 2022:

5.4.1 The balance of the Youth Development Fund is $175, reflecting that since its establishment at the Board’s meeting of 15 July 2022 with an initial transfer of $3,000 from the 2022-23 Discretionary Response Fund, the Board has granted $2,825 from the Youth Development Fund. Accordingly, a further transfer into the latter as recommended through this report is needed to make the staff delegation over the transitional period meaningful in making reasonable provision for it.

5.4.2 The balance of the 2022-23 Discretionary Response Fund is as below.

Total Budget 2022/23	Granted To Date	Available for allocation	Balance If Staff Recommendation adopted
TBC	$11,500	TBC	TBC

5.5 Based on the current Discretionary Response Fund criteria, the Youth Development Fund is eligible for funding.

5.6 The decision affects the following wards/Community Board areas:

5.6.1 Papanui and Innes wards for the remainder of this electoral term, and also the Central ward at the beginning of the next term until the end of the transitional period described. The Waipapa Papanui-Innes Community Board is transitioning to being the Waipapa Papanui-Innes-Central Community Board across this period.

6. Policy Framework Implications Ngā Hīraunga ā- Kaupapa here

Strategic Alignment Te Rautaki Tīaroaro

6.1 The recommendations are strongly aligned to the Strategic Framework and in particular the strategic priority of 'enabling active and connected communities to own their future'. It will support the community outcome of ‘resilient communities’. This report supports the Council's Long Term Plan (2021 - 2031):

6.1.1 Activity: Community Development and Facilities

· Level of Service: 2.3.1.1 Provide funding for projects and initiatives that build partnerships; resilient, engaged and stronger communities, empowered at a local or community of interest level. - 95% or more of reports presented demonstrate benefits that align to CCC community outcomes, Council's strategic priorities and, where appropriate Community Board plans

Policy Consistency Te Whai Kaupapa here

6.2 The decision is consistent with Council’s Plans and Policies as per the strategic alignment noted above.

Impact on Mana Whenua Ngā Whai Take Mana Whenua

6.3 The decision does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Mana Whenua, their culture and traditions.

Climate Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi

6.4 The decision does not involve a significant decision in relation to climate change.

Accessibility Considerations Ngā Whai Whakaaro mā te Hunga Hauā

6.5 The decision does not involve accessibility considerations.

7. Resource Implications Ngā Hīraunga Rauemi

Capex/Opex / Ngā Utu Whakahaere

7.1 Cost to Implement - can me met within current staffing levels.

7.2 Maintenance/Ongoing costs – the recommendation in this report implies reduced overall ongoing costs to process Youth Development Fund applications compared to if this was not in a transitional period when the Board could consider any applications for grants between $350 and $500.

7.3 Funding Source – the recommendation relates to grants funded from the Board’s Youth Development Fund which is derived from the Board’s Discretionary Response Fund.

Other / He mea anō

7.4 There is no other factor affecting this decision.

8. Legal Implications Ngā Hīraunga ā-Ture

Statutory power to undertake proposals in the report / Te Manatū Whakahaere Kaupapa

8.1 The Community Board has the delegated authority to determine the allocation of the Discretionary Response Fund, from which the Youth Development Fund derives for each community. The Board may sub delegate its authority.

8.2 Allocations must be consistent with any policies, standards or criteria adopted by the Council.

8.3 The Fund does not cover:

· Legal challenges or Environment Court challenges against the Council, Council Controlled organisations or Community Board decisions.

· Projects or initiatives that change the scope of a Council project or that will lead to ongoing operational costs to the Council (though Community Boards can recommend to the Council that it consider a grant for this purpose).

Other Legal Implications / Ētahi atu Hīraunga-ā-Ture

8.4 There is no legal context, issue or implication relevant to this decision.

9. Risk Management Implications Ngā Hīraunga Tūraru

9.1 The recommendations in this report pose no identified risks.

Attachments / Ngā Tāpirihanga

There are no attachments to this report.

In addition to the attached documents, the following background information is available:

Document Name	Location / File Link
Not applicable	Not applicable

Confirmation of Statutory Compliance / Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories / Ngā Kaiwaitohu

Authors

Mark Saunders - Community Board Advisor

Helen Miles - Community Recreation Advisor

Approved By

Emma Pavey - Manager Community Governance, Papanui-Innes

Name	Subject
George Britten	Reporting back subsequent to grant from the Positive Youth Development Fund

14. Waipapa Papanui-Innes 2022-2023 Discretionary Response Fund application - American Football Canterbury Inc and Avon Sequence Dancers
Reference / Te Tohutoro:	22/1077608
Report of / Te Pou Matua:	Helen Miles Community Recreation Advisor Helen.miles@ccc.govt.nz
General Manager / Pouwhakarae:	Mary Richardson General Manager Citizens & Community Mary.Richardson@ccc.govt.nz

Funding Request Number	Organisation	Project Name	Amount Requested	Amount Recommended
00064732	American Football Canterbury Incorporated	Replacement of equipment	$12,000	$1,500
00064671	Avon Sequence Dancers	Another year of Avon Sequence Dancing	$3,000	$500

7. Correspondence and Forum Notes
Reference / Te Tohutoro:	22/1164149
Report of / Te Pou Matua:	Mark Saunders, Kaitohutohu Hāpori - Community Board Advisor, Mark.Saunders@ccc.govt.nz
General Manager / Pouwhakarae:	Mary Richardson, General Manager Citizens and Community Mary.Richardson@ccc.govt.nz