Waipapa

Papanui-Innes Community Board

Open Minutes

 

 

Date:                                    Friday 19 August 2022

Time:                                    9.03am

Venue:                                 Board Room, Papanui Service Centre,
Corner Langdons Road and Restell Street, Papanui

 

 

Present

Chairperson

Deputy Chairperson

Members

Emma Norrish

Simon Britten

Pauline Cotter

Mike Davidson

Ali Jones

Emma Twaddell

 

 

 

 

 

 

 

 

 

Emma Pavey

Manager Community Governance, Papanui-Innes

941 5107

emma.pavey@ccc.govt.nz

www.ccc.govt.nz

To watch a recording of this meeting, or future meetings live, go to:
https://www.youtube.com/channel/UCuRzshsY8rjDJYUymoYeQtA
To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/the-council/meetings-agendas-and-minutes/

 


Waipapa Papanui-Innes Community Board

19 August 2022

 

Part A          Matters Requiring a Council Decision

Part B          Reports for Information

Part C          Decisions Under Delegation

 

 

Karakia Tīmatanga: Emma Norrish    

 

The agenda was dealt with in the following order.

1.   Apologies Ngā Whakapāha

Part C

There were no apologies.

2.   Declarations of Interest Ngā Whakapuaki Aronga

Part B

Emma Norrish declared an interest in item 10 – Waipapa Papanui-Innes 2022-23 Strengthening Communities Fund applications, Christchurch High School Old Boys Collegian Cricket Club Incorporated and Styx Living Laboratory Trust.

 

Simon Britten declared an interest in item 10 – Waipapa Papanui-Innes 2022-23 Strengthening Communities Fund applications, Te Ora Hou Ōtautahi Incorporated.

 

Emma Twaddell declared an interest in item 10 – Waipapa Papanui-Innes 2022-23 Strengthening Communities Fund applications, St Albans Residents Association (SARA) Incorporated.

3.   Confirmation of Previous Minutes Te Whakaāe o te hui o mua

Part C

Community Board Resolved PICB/2022/00064

That the minutes of the Waipapa Papanui-Innes Community Board meeting held on Friday, 15 July 2022 be confirmed.

Pauline Cotter/Ali Jones                                                                                                      Carried

 

4.   Public Forum Te Huinga Whānui

Part B

There were no public forum presentations.

5.   Deputations by Appointment Ngā Huinga Whakaritenga

Part B

There were no deputations by appointment.

6.   Presentation of Petitions Ngā Pākikitanga

Part B

There was no presentation of petitions.

 

7.   Averill Street Proposed P3 Parking Restrictions

 

Community Board Resolved PICB/2022/00065 (Original Officer Recommendations accepted without change)

Part C

That the Waipapa Papanui-Innes Community Board:

1.              Approves, pursuant to Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017, that the stopping of vehicles be prohibited at any time on the north side of Averill Street commencing at its intersection with North Parade and extending in a westerly direction for a distance of 22 metres.

2.              Approves, pursuant to Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017, that the stopping of vehicles be prohibited at any time on the south side of Averill Street commencing at its intersection with North Parade and extending in a westerly direction for a distance of 34 metres.

3.              Approves, pursuant to Clause 8 of the Christchurch City Council Traffic and Parking Bylaw 2017, that the parking of vehicles be restricted to a maximum period of three minutes on the north side of Averill Street commencing at a point 22 metres west of its intersection with North Parade and extending in a westerly direction for a distance of 93 metres. This restriction is to apply between the hours of 8.15am to 9.15am and 2.30pm to 3.30pm, Monday to Friday.

4.              Revokes any previous resolutions pertaining to traffic controls made pursuant to any bylaw to the extent that they are in conflict with the traffic controls described in resolutions 1-3 above.

5.              Approves that these resolutions take effect when there is evidence that the road marking restrictions described in the staff report are in place (or removed in the case of revocations).

Ali Jones/Pauline Cotter                                                                                                      Carried

 

 

8.   Road Stopping 55 Cornwall St, St Albans

 

Community Board Resolved PICB/2022/00066 (Original Officer Recommendations accepted change)

Part C

That the Waipapa Papanui-Innes Community Board:

1.        Notes that the proposed road stopping is in accordance with the Council’s Road Stopping Policy 2020.

2.        Resolves pursuant to Section 116(1), 117(3)(b) and 120(3) of the Public Works Act 1981 to stop and sell to the adjoining land owner that parcel of land shown as Proposed Section 1 in Attachment A to this report containing 97m2 subject to survey and to amalgamate that parcel of land with the adjoining land contained in Computer Freehold register CB515/12.

3.        Approves that the Property Consultancy Manager is delegated the authority to undertake all actions, negotiate and conclude all the agreements necessary to facilitate the above in general accordance with this report on terms and conditions acceptable to him at his sole discretion, and in doing so make any decisions necessary to give effect to this.

Ali Jones/Pauline Cotter                                                                                                      Carried

Emma Twaddell requested that her vote against the resolutions be recorded.

 

 

 

16. Resolution to Exclude the Public

 

The meeting did not got into public excluded.

 

9.   Timber Lining Renewal for Canal Reserve Drain - Change of Landscaping Concept

 

Community Board Resolved PICB/2022/00067 (Original Officer Recommendations accepted without change)

Part C

That the Waipapa Papanui-Innes Community Board:

1.        Approves the proposed landscaping concept, which includes the re-grassing of both sides of the banks of Canal Reserve Drain following the timber lining renewal (differing from the concept previously approved).

2.        Notes that the previous approvals in other respects associated with the timber lining renewal related to tree removals will be unchanged under the new methodology of like-for-like replacement of the timber lining for both banks of the drain.

Pauline Cotter/Emma Norrish                                                                                  Carried

 

 

10. Waipapa Papanui-Innes 2022-23 Strengthening Communities Fund

 

Board Comment

The Board accepted the staff recommendations, except in respect of resolving higher grants than staff recommended for:

·     St Albans Residents Association (SARA) Incorporated (staff recommended $7,000 and the Board granted $18,000);

·     Anglican Diocese of Christchurch - Parish of Merivale St Albans (staff recommended $2,000 and the Board granted $5,000);

·     Papanui Leagues Club Incorporated (staff recommended $3,500 and the Board granted $5,000);

·     Sockburn Park Amateur Swim Club Incorporated (staff recommended $1,000 and the Board granted $2,000); and

·     Mairehau Library Incorporated (staff recommended $400 and the Board granted $1,500).

 

Community Board Resolved PICB/2022/00068

Application 64399 from St Albans Residents’ Association was considered separately, with Pauline Cotter moving that $18,000 (rather than the staff recommended $7,000) be granted, which was seconded by Mike Davidson and resolved as follows:

 

That the Waipapa Papanui-Innes Community Board:

1A.       Approve the 2022- 2023 Strengthening Communities Fund grants outlined in the following schedule:

 

No

Organisation Name

Project

Recommendation

64399

St Albans Residents Association (SARA) Incorporated

Community Activator, Centre Manager and Audio and Projection System

That the Waipapa Papanui-Innes Community Board approves a grant of $18,000 from its 2022-23 Strengthening Communities Fund to St Albans Residents Association Incorporated towards the Salary of their Centre Manager and Community Activator.

 

Pauline Cotter/Mike Davidson                                                                                                                                             Carried

Emma Twaddell had declared an interest and took no part in the discussion or voting on this application.

 

Community Board Resolved PICB/2022/00069

Application 64319 from Te Ora Hou Ōtautahi Incorporated was considered separately, with Mike Davidson moving that the staff recommended amount be granted, which was seconded by Emma Norrish and resolved as follows:

 

That the Waipapa Papanui-Innes Community Board:

1B.       Approve the 2022- 2023 Strengthening Communities Fund grants outlined in the following schedule:

 

No

Organisation Name

Project

Recommendation

64319

Te Ora Hou Ōtautahi Incorporated 

Youth Work Services Coordinator

That the Waipapa Papanui-Innes Community Board approves a grant of $20,000 from its 2022-23 Strengthening Communities Fund to Te Ora Hou Otautahi Incorporated towards the Youth Work Services Coordinator.

 

Mike Davidson/Emma Norrish                                                                                                                                             Carried

Simon Britten had declared an interest and took no part in the discussion or voting on this application.

 

Community Board Resolved PICB/2022/00070

Simon Britten assumed the Chair for the separate consideration of applications 64426, Christchurch High School Old Boys Collegian Cricket Club, and 64418, Styx Living Laboratory Trust.

 

Mike Davidson moved that the staff recommended amounts be granted, which was seconded by Emma Twaddell and resolved as follows:

 

That the Waipapa Papanui-Innes Community Board:

1C.       Approve the 2022- 2023 Strengthening Communities Fund grants outlined in the following schedule:

 

No

Organisation Name

Project

Recommendation

64426

Christchurch High School Old Boys Collegian Cricket Club Incorporated

Coaching and Development

That the Waipapa Papanui-Innes Community Board approves a grant of $1,000 from its 2022-23 Strengthening Communities Fund to Christchurch High School Old Boys Collegian Cricket Club Incorporated towards Coaching and Development.

64418

Styx Living Laboratory Trust

Pūharakekenui Education Project

That the Waipapa Papanui-Innes Community Board approves a grant of $8,000 from its 2022-23 Strengthening Communities Fund to Styx Living Laboratory Trust towards the Pūharakekenui Education Project.

 

Mike Davidson/Emma Twaddell                                                                                                                                         Carried

Emma Norrish had declared an interest and took no part in the discussion or voting on these applications.

 

Emma Norrish returned to the Chair.

 

Community Board Resolved PICB/2022/00071

Ali Jones moved that the remainder of the staff recommendations be accepted, subject to higher grants being approved than were recommended by staff for the following applications: 64182, Anglican Diocese of Christchurch – Parish of Merivale St Albans; 64339, Papanui Leagues Club Incorporated; 64374, Sockburn Park Amateur Swim Club Incorporated; and 63925, Mairehau Library Incorporated. This was seconded by Emma Twaddell and resolved as follows:

Part C

That the Waipapa Papanui-Innes Community Board:

1D.       Approve the 2022- 2023 Strengthening Communities Fund grants outlined in the following schedule:

No

Organisation Name

Project

Recommendation

64016

Belfast Community Network Incorporated

Belfast Connectivity

That the Waipapa Papanui-Innes Community Board approves a grant of $50,000 from its 2022-23 Strengthening Communities Fund to Belfast Community Network Incorporated towards the Belfast Connectivity Project.

64182

Anglican Diocese of Christchurch- Parish of Merivale St Albans

The Corner Community Hub

That the Waipapa Papanui-Innes Community Board approves a grant of $5,000 from its 2022-23 Strengthening Communities Fund to the Anglican Diocese of Christchurch - Parish of Merivale St Albans towards the Community Hub St Albans – Community Development Worker salary.

64333

Christchurch Football Club Incorporated

Groundsman Salary

That the Waipapa Papanui-Innes Community Board approves a grant of $3,000 from its 2022-23 Strengthening Communities Fund to Christchurch Football Club Incorporated towards the Grounds Person salary.

64325

Eastern Community Support and Recreation Incorporated

Activation of the  Avon Sports Hub Facilities

That the Waipapa Papanui-Innes Community Board approves a grant of $7,000 from its 2022-23 Strengthening Communities Fund to Eastern Community Support and Recreation Incorporated towards  the Activation of the Avon Sports Hub Facility.

64310

Edgeware Croquet Club Incorporated

Upkeep and Maintenance on the Greens and Clubhouse

That the Waipapa Papanui-Innes Community Board approves a grant of $3,000 from its 2022-23 Strengthening Communities Fund to Edgeware Croquet Club Incorporated towards a new mower and the maintenance of their lawns.

64425

Harewood Hockey Club Incorporated

Hockey Venue Hire – Keeping Hockey Affordable

That the Waipapa Papanui-Innes Community Board approves a grant of $1,000 from its 2022-23 Strengthening Communities Fund to Harewood Hockey Club Incorporated towards Hockey Venue Hire – Keeping Hockey Affordable project. 

63925

Mairehau Library Incorporated

Update Library Book Supply, Advertising and Promotion of their Community Space

That the Waipapa Papanui-Innes Community Board approve a grant of $1,500 from its 2022-23 Strengthening Communities Fund to the Mairehau Library Incorporated towards the Advertising and Promotion of their Community Space.

64421

Marist Albion Netball Club Incorporated

Provision of Equipment and Rent of Volunteers

That the Waipapa Papanui-Innes Community Board approves a grant of $1,000 from its 2022-23 Strengthening Communities Fund to the Marist Albion Netball Club Incorporated towards the Provision of Equipment and Retention of Volunteers.

64129

Marist Albion Rugby Club Incorporated

Operation of the Marist Albion Rugby Club

That the Waipapa Papanui-Innes Community Board approves a grant of $2,000 from its 2022-23 Strengthening Communities Fund to Marist Albion Rugby Club Incorporated towards the salary/wage of their Rugby Development and Administrator Officer.

64427

Merivale Papanui Cricket Club Incorporated

Cricket Balls for Upcoming 2022/23 season

That the Waipapa Papanui-Innes Community Board approves a grant of $2,000 from its 2022-23 Strengthening Communities Fund to Merivale Papanui Cricket Club Incorporated towards the Cricket Balls for Upcoming 2022/23 season.

64068

Morrison Avenue Bowling Club Incorporated

Greens' Maintenance

That the Waipapa/Papanui-Innes Community Board approves a grant of $3,000 to Morrison Avenue Bowling Club Incorporated towards Greens' Maintenance.

64422

Nor'west Brass Incorporated

Running a Community Brass Band Training and Development of Young Players

That the Waipapa Papanui-Innes Community Board approves a grant of $6,000 from its 2022-23 Strengthening Communities Fund to Nor'west Brass Incorporated towards the costs of running a Community Brass Band -Training and Development of young  players.

64484

Packe Street Park and Community Garden Incorporated

Maintenance and Continuing Development of Packe Street Park

That the Waipapa Papanui-Innes Community Board approves a grant of $2,000 from its 2022-23 Strengthening Communities Fund to Packe Street Park and Community Garden Incorporated towards the Maintenance and Development of Packe Street Park.

63920

Papanui Boxing Club Incorporated

Boxing season 2022

That the Waipapa Papanui-Innes Community Board approves a grant of $2,482 from its 2022-23 Strengthening Communities Fund to Papanui Boxing Incorporated towards the Boxing Season 2022.

64339

Papanui Leagues Club Incorporated

Replacement of Uniform Strip and Equipment

That the Waipapa Papanui-Innes Community Board approves a grant of $5,000 from its 2022-23 Strengthening Communities Fund to Papanui League Club Incorporated towards the Replacement of Uniforms Strip and Equipment (Junior).

64248

Papanui Redwood Association Football Club Incorporated

Club Activities

That the Waipapa Papanui-Innes Community Board approves a grant of $3,000 from its 2022-23 Strengthening Communities Fund to Papanui Redwood Association Football Club Incorporated towards Equipment and Materials.

64485

Richmond Residents and Business Association Incorporated

Community Capacity Builder

That the Waipapa Papanui-Innes Community Board approves a grant of $5,000 from its 2022-23 Strengthening Communities Fund to Richmond Residents and Business Association Incorporated towards the salary of their Community Capacity Builder.

64374

Sockburn Park Amateur Swim Club Incorporated

Swimming and Water Safety Lessons

That the Waipapa Papanui-Innes Community Board approves a grant of $2,000 from its 2022-23 Strengthening Communities Fund to Sockburn Park Amateur Swimming Club Incorporated towards Coach Training.

64017

St Albans Shirley Football Club Incorporated

Delivery of Coaching and Programmes

That the Waipapa Papanui-Innes Community Board approves a grant of $3,500 from its 2022-23 Strengthening Communities Fund to St Albans Shirley Football Club Incorporated towards their Coaching and Programme.

64199

St Albans Tennis Club Incorporated

Coaching  Tennis Holiday Programme

That the Waipapa Papanui-Innes Community Board approves a grant of $1,000 from its 2022-23 Strengthening Communities to St Albans Tennis Club Incorporated towards the Coaching Tennis Holiday Programme.

64466

The Linfield Cultural Recreational Sports Club Incorporated

Kids in Sport

That the Waipapa Papanui-Innes Community Board approves a grant of $1,000 from its 2022-23 Strengthening Communities Fund to The Linfield Cultural Recreational Sports Club Incorporated towards the Kids in Sports Project.

64428

Waimairi Tennis Club Incorporated

Junior Administrator Salary

That the Waipapa Papanui-Innes Community Board approves a grant of $1,000 from its 2022-23 Strengthening Communities Fund to Waimairi Tennis Club Incorporated towards the Junior Administrator's salary.

64353

Western Association Football Club Incorporated

Western AFC Administration Wage

That the Waipapa Papanui-Innes Community Board approves a grant of $3,500 from its 2022-23 Strengthening Communities Fund to Western Association Football Club Incorporated towards the  Western AFC Administration Wage.

 

2.          Decline the 2022 - 2023 Strengthening Communities Fund applications outlined in the following schedule:

No

Organisation Name

Project

Recommendation

64486

Te Mapua Child and Youth Trust

Field Worker

That the Waipapa Papanui-Innes Community Board declines the application to the 2022-23 Strengthening Communities Fund to Te Mapua Child and Youth Trust towards the Field Worker wages.

 

3.          Approve the transfer of the remaining balance of the 2022-23 Strengthening Communities Fund to the Waipapa Papanui-Innes Community Board 2022-23 Discretionary Response Fund.

Ali Jones/Emma Twaddell                                                                                                                                                      Carried

 

 

11. Waipapa Papanui-Innes Discretionary Response Fund Application - Delta Community Support Trust.

 

Board Comment

The Board accepted the staff recommendations, noting that the total cost in the decision matrix is for the operation of the organisation and not the project cost.

 

 

 

Officer Recommendations Ngā Tūtohu

That the Waipapa Papanui-Innes Community Board:

1.          Approves a grant of $5,000 from its 2022-23 Discretionary Response Fund to Delta Community Support Trust towards the Foodbank Programme salaries.

 

Community Board Resolved PICB/2022/00072

Part C

That the Waipapa Papanui-Innes Community Board:

1.          Approves a grant of $5,000 from its 2022-23 Discretionary Response Fund to Delta Community Support Trust towards the Foodbank Programme salaries.

2.          Notes that the total cost in the decision matrix is for the operation of the organisation and not the project cost.

Mike Davidson/Emma Norrish                                                                                  Carried

 

12. Waipapa Papanui-Innes  2022-23 Youth Development Fund Application - Burnside West Christchurch University Cricket Club Inc

 

Community Board Resolved PICB/2022/00073 (Original Officer Recommendation accepted without change)

Part C

That the Waipapa Papanui-Innes Community Board:

1.        Approves a grant of $525 to Burnside West Christchurch University Cricket Club Inc; $175 for each player, Finn Kerr, Flynn Holdem and Thomas Vesty towards expenses for their North West Youth Cricket team to travel on the cricket development tour to India, from 27 September to 14 October 2022.

Emma Norrish/Mike Davidson                                                                                  Carried

 

13. Waipapa Papanui-Innes  2022-23 Youth Development Fund Application - Thomas John Logopati, Taylah Holdem and Trinity Jane Mackley-Flutey

 

Community Board Resolved PICB/2022/00074 (Original Office Recommendations accepted without change)

Part C

That the Waipapa Papanui-Innes Community Board resolve to:

1.        Approves a grant of $500 from its 2022-23 Youth Development Fund to Thomas John Logopati towards the costs of representing New Zealand at the World Dodgeball Championships in Edmonton, Canada from 28 August – 4 September 2022.

2.        Approves a grant of $500 from its 2022-23 Youth Development Fund to Taylah Holdem towards representing New Zealand as part of the U19 Team at the World Beach Volleyball Championships in Turkey from 14 – 18 September 2022.

3.        Approves a grant of $500 from its 2022-23 Youth Development Fund to Trinity Jane Mackley-Flutey towards representing New Zealand as part of the Junior White Sox U18 team at the Under 18 Women's State Championships in Brisbane from 30 September – 2 October 2022.

Ali Jones/Simon Britten                                                                                                        Carried

 

14. Waipapa Papanui-Innes Community Board Area Report - August 2022

 

Board Comment

The Board received the Area Report and commented on ongoing matters regarding:

·         St Albans Park – Toddlers Playground Fence – acknowledging the work done and noting outstanding issues.

·         Community Resilience Activities and Flooding  Issues – acknowledging Community Governance Team work and seeking further understanding of resilience coordination.

·         Flood Management Options Report to Council for Edgeware Road at Edgeware Village – seeking to view the report going to the Council meeting on 8 September 2022.

 

Community Board Resolved PICB/2022/00075 (Original Officer Recommendation accepted without change)

Part B

That the Waipapa Papanui-Innes Community Board:

1.          Receive the Waipapa Papanui-Innes Community Board Area Report for August 2022.

Simon Britten/Pauline Cotter                                                                                    Carried

 

 

 

15. Elected Members’ Information Exchange Te Whakawhiti Whakaaro o Te Kāhui Amorangi

Part B

The following information was exchanged between the Board members at this meeting:

 

15.1.  Slater Street

 

Correspondence was noted from a resident concerned about dangerous and anti-social driver behaviour on Slater Street and desired mitigation through street design. The Board requested an update to inform the resident in respect of the timeframe for the renewal works within the CRAF programme for the section of Slater Street from Warden Street to Shirley Road.

 

15.2.  Laguna Gardens

 

Contact from a Laguna Gardens resident was noted requesting plantings / ground cover for the soil around the subdivision’s feature palm following the removal of the planter box to prevent the soil washing down and away. The Board requested that staff address the resident’s request for the ground cover to prevent the soil erosion and improve the amenity.

 

15.3.  Building Contractor Damage to Road Landscapes

 

The Board discussed the issue of building contractors damaging road landscapes, noting damage to the berm on Westminster Street, near Cranford Street where the new housing is, from construction vehicles and asked for information on what the Council does in respect of ensuring contractors are accountable for such damage.

 

15.4.  Farquhars Road

 

The Board noted its follow up on the concerns of Farquhar Road residents in respect of the traffic speed issues raised there, whereby staff responding had undertaken investigations involving several counts to conclude that there is not a systemic issue. Noting that the issue then is occasional anti-social driving behaviour involving excessive / dangerous speeds, it was discussed to write to the Police to highlight the issue.

 

15.5.  Harris Crescent Flooding

 

The Board requested a briefing update from staff on what can be done about the frequent surface flooding in significant weather events affecting Harris Crescent, and what options there may be for pumping the water away.

 

15.6.  Main North Road Night-Works

 

The Board noted Main North Road night-works at the start of the week, acknowledging the quick response from the Council to the issues with the deteriorating road surface. The Board also noted the lack of a start work notice for this work.

 

 

15.7.  Sherborne Street

 

A Board member conveyed that a resident of Sherborne Street wanted it noted that Sherborne Street is distinct from Cranford Street in its residential nature. The removal of the ability to do a u-turn movement on Sherborne Street has caused this resident difficulty.  The resident requested that discussions note Cranford Street and Sherborne Street have distinct identities.

 

15.8.  School Leadership Award Proposal

 

The Board noted the request from Casebrook Immediate School for Board assistance with a leadership award. The Board discussed the possibility of the idea being rolled out more broadly for schools in the Board area, involving some type of Community Board award for schools to present at the end of each year for leadership. The Board requested staff advice on advancing this idea.

 

15.9.  St Albans Community Centre

 

The extensive number of free hours in the Centre provided to smaller groups in the community was highlighted as supporting those smaller groups to meet without that cost barrier.

 

 

 

 

Karakia Whakamutunga: Emma Norrish  

 

Meeting concluded at 10.01am.

 

CONFIRMED THIS 2ND DAY OF SEPTEMBER 2022

 

Emma Norrish

Chairperson