Agenda of Waitai Coastal-Burwood Community Board

Waitai Coastal-Burwood Community Board

12 September 2022

Unconfirmed

Waitai Coastal-Burwood Community Board

Open Minutes

Date: Monday 15 August 2022

Time: 4.34pm

Venue: Boardroom, Corner Beresford and Union Streets,
New Brighton

Present

Chairperson

Deputy Chairperson

Members

Kelly Barber

Jo Zervos

Celeste Donovan

Bebe Frayle

Phil Mauger

Linda Stewart

Christopher Turner-Bullock

Manager Community Governance, Coastal-Burwood

941 8233

christopher.turner@ccc.govt.nz

www.ccc.govt.nz

Karakia Tīmatanga: Led by Kelly Barber.

The agenda was dealt with in the following order.

1. Apologies Ngā Whakapāha

Part C

There were no apologies.

2. Declarations of Interest Ngā Whakapuaki Aronga

Part B

Bebe Frayle declared an interest in Item 9 – Waitai Coastal-Burwood 2022-23 Strengthening Communities Fund applications, People Empowerment and Environmental Enhancement Programme Trust and Dallington Residents’ Association.

Linda Stewart declared an interest in Item 9 – Waitai Coastal-Burwood 2022-23 Strengthening Communities Fund application, Dallington Community Cottage Trust.

3. Confirmation of Previous Minutes Te Whakaāe o te hui o mua

Part C

Community Board Resolved CBCB/2022/00039

That the minutes of the Waitai Coastal-Burwood Community Board meeting held on Monday, 18 July 2022 be confirmed.

Kelly Barber/Phil Mauger Carried

4. Public Forum Te Huinga Whānui

Part B

There were no public forum presentations.

5. Deputations by Appointment Ngā Huinga Whakaritenga

Part B

There were no deputations by appointment.

6. Presentation of Petitions Ngā Pākikitanga

Part B

There was no presentation of petitions.

7. Correspondence

Community Board Resolved CBCB/2022/00040 Original Officer Recommendation accepted without change

Part B

That the Waitai Coastal-Burwood Community Board:

1. Receive the correspondence from Steve Smith in relation to the tennis courts at Avondale Park and traffic calming measures in the Avondale community, especially around Avondale Park and refer to staff for investigation and response back to the Community Board by way of InfoCouncil Memorandum.

Kelly Barber/Bebe Frayle Carried

9. Waitai Coastal-Burwood 2022-23 Strengthening Communities Fund Report

Community Board Resolved CBCB/2022/00041

Officer Recommendations accepted with two amendments, application 00064101, South City Youth Trust from $5,000 to $6,000 and application 00064327, North Beach Residents’ Association from $1,000 to $1,200.

Part C

That the Waitai Coastal-Burwood Community Board:

1. Approve the 2022-23 Strengthening Communities Fund grants outlined in the following schedule:

2. Decline the 2022-23 Strengthening Communities Fund applications outlined in the following schedule:

No	Organisation Name	Project	Recommendation
00064117	Adventure Specialties Trust	Inspire Adults Adventure Therapy	That the Waitai Coastal-Burwood Community Board declines the application from the Adventure Specialties Trust for the Inspire Adults Adventure Therapy programme.
00064056	Coastal Spirit Football Club Incorporated	Youth Development	That the Waitai Coastal-Burwood Community Board declines the application from the Coastal Spirit Football Club Incorporated for the Youth Development Programme.
00064155	E Tipu e Rea Early Learning Centre	Preschool Power - Operating Cost	That the Waitai Coastal-Burwood Community Board declines the application from the E Tipu e Rea Early Learning Centre for the Preschool Power – Operating Cost.
00064207	Educational Child Care Centre Inc	Care and education of children	That the Waitai Coastal-Burwood Community Board declines the application from the Educational Child Care Centre Inc for the Care and education of children.
00064211	Grace Vineyard Christian Fellowship	Community Link Coordinator	That the Waitai Coastal-Burwood Community Board declines the application from the Grace Vineyard Christian Fellowship for the Community Link Coordinator.
00064288	Pleasant Point Yacht Club Incorporated	Fixed Cost Recovery	That the Waitai Coastal-Burwood Community Board declines the application from the Pleasant Point Yacht Club Incorporated for the Fixed Cost Recovery.
00064487	Roimata Commons Trust	Roimata Food Commons and Toha Kai	That the Waitai Coastal-Burwood Community Board declines the application from the Roimata Commons Trust for the Roimata Food Commons and Toha Kai project.
00064489	The Salvation Army New Zealand Trust	The Salvation Army Christchurch East Financial Mentoring	That the Waitai Coastal-Burwood Community Board declines the application from The Salvation Army New Zealand Trust for the Salvation Army Christchurch East Financial Mentoring.

3. Approve the transfer of $64,592 to the Waitai Coastal-Burwood Community Board 2022-23 Discretionary Response Fund.

Kelly Barber/Jo Zervos Carried

10. Waitai Coastal-Burwood Community Board - Board Projects

Officer Recommendations Ngā Tūtohu

That the Waitai Coastal-Burwood Community Board:

1. Allocate $5,000 from its 2022-23 Discretionary Response Fund to establish the Waitai Coastal-Burwood 2022-23 Youth Development Fund.

2. Allocate $3,800 from its 2022-23 Discretionary Response Fund towards the Waitai Coastal-Burwood 2022-23 Summer with your Neighbours.

3. Allocate $10,000 from its 2022-23 Discretionary Response Fund towards the Waitai Coastal-Burwood 2022-23 Koru Fund.

4. Approve that the following two members of the Community Board have the email delegation to approve applications of up to $500 to the Waitai Coastal-Burwood 2022-23 Koru Fund.

a. Insert Name

b. Insert Name

Community Board Resolved CBCB/2022/00042

Part C

That the Waitai Coastal-Burwood Community Board:

1. Allocate $5,000 from its 2022-23 Discretionary Response Fund to establish the Waitai Coastal-Burwood 2022-23 Youth Development Fund.

2. Allocate $3,800 from its 2022-23 Discretionary Response Fund towards the Waitai Coastal-Burwood 2022-23 Summer with your Neighbours.

3. Allocate $10,000 from its 2022-23 Discretionary Response Fund towards the Waitai Coastal-Burwood 2022-23 Koru Fund.

4. Approve that the following two members of the Community Board have the email delegation to approve applications of up to $500 to the Waitai Coastal-Burwood 2022-23 Koru Fund.

a. Linda Stewart or Bebe Frayle

b. Kelly Barber or Jo Zervos

Noting that the alternate ward members will have delegation in the absence or conflict of Linda and Kelly.

Kelly Barber/Jo Zervos Carried

8. Inwoods Road Mairehau Road intersection improvements
	Officer Recommendations Ngā Tūtohu That the Waitai Coastal-Burwood Community Board approve: 1. Pursuant to Section 334 of the Local Government Act 1974, the lane marking changes, kerb alignment changes, islands and road surface changes at the intersection of Inwoods Road and Mairehau Road, as shown in Agenda Attachment A. 2. Pursuant to Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017, that the stopping of vehicles is prohibited at all times on the eastern side of Inwoods Road commencing at a point 9 metres north of its intersection with Mairehau Road and extending in a north easterly direction for a distance of 24 metres, as shown in Attachment A. 3. Pursuant to Section 334 of the Local Government Act 1974 and clauses 2.1 and 10.1 of the Land Transport Rule: Traffic Control Devices 2004, that Stop control is imposed at all times and road markings and signs erected on Inwoods Road, at its intersection with Mairehau Road, as shown on Agenda Attachment A. 4. That any previous resolutions pertaining to traffic controls made pursuant to any bylaw to the extent that they are in conflict with the traffic controls described above in 1, 2 or 3 are revoked. 5. That these resolutions take effect when the traffic control devices that evidence the restrictions described in the 1, 2 and 3 are in place.
	Community Board Recommendation Bebe Frayle moved the Officer Recommendation which was seconded by Celeste Donovan. Part C That the Waitai Coastal-Burwood Community Board approve: 1. Pursuant to Section 334 of the Local Government Act 1974, the lane marking changes, kerb alignment changes, islands and road surface changes at the intersection of Inwoods Road and Mairehau Road, as shown in Agenda Attachment A. 2. Pursuant to Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017, that the stopping of vehicles is prohibited at all times on the eastern side of Inwoods Road commencing at a point 9 metres north of its intersection with Mairehau Road and extending in a north easterly direction for a distance of 24 metres, as shown in Attachment A. 3. Pursuant to Section 334 of the Local Government Act 1974 and clauses 2.1 and 10.1 of the Land Transport Rule: Traffic Control Devices 2004, that Stop control is imposed at all times and road markings and signs erected on Inwoods Road, at its intersection with Mairehau Road, as shown on Agenda Attachment A. 4. That any previous resolutions pertaining to traffic controls made pursuant to any bylaw to the extent that they are in conflict with the traffic controls described above in 1, 2 or 3 are revoked. 5. That these resolutions take effect when the traffic control devices that evidence the restrictions described in the 1, 2 and 3 are in place.
	Community Board Resolved CBCB/2022/00043 Kelly Barber moved the following amendment, which was seconded by Phil Mauger: That the status quo remains and that the Waitai Coastal-Burwood Community Board advocate for a signalised intersection during the next Annual and Long Term Plan processes. Kelly Barber/Phil Mauger Carried Bebe Frayle and Celeste Donovan requested that their vote against the resolution be recorded.

11. Waitai Coastal-Burwood Community Board Area Report - August 2022

Community Board Resolved CBCB/2022/00044 Original Officer Recommendation accepted without change

Part B

That the Waitai Coastal-Burwood Community Board:

1. Receive the Waitai Coastal-Burwood Community Board Area Report for August 2022.

Bebe Frayle/Phil Mauger Carried

12. Elected Members’ Information Exchange Te Whakawhiti Whakaaro o Te Kāhui Amorangi

Part B

Board Members exchanged information on various matters of interest:

· Brooklands Community Meeting - attendance

· Spencerville Residents’ Association Annual General Meeting – attendance

· North Beach Residents’ Association Meeting – attendance

· Keep Christchurch Beautiful Awards – attendance

· Burwood Pegasus Community Watch Annual General Meeting – attendance

· New Brighton Connections Meeting – attendance

· New Brighton Museum Volunteers Lunch – attendance

· Te Tira Kāhikuhiku – upcoming meeting

· New Brighton Museum – upcoming meeting

· Flooding Events – community concerns

· Dallington Community Trust – upcoming project – Red Zone Ramble

· QEII Lane Pool Temperature – increased by half a degree – thanks to staff

· Avonside Girls High School – meeting attendance

· Christchurch Wastewater Treatment Plant Advisory Group Meeting – attendance

· ACTIS – upcoming Board meeting

· PEEEPS Trust – upcoming Board meeting

· Brooklands Stopbank Petition – investigations

· Marshland Hall Trust – fundraising and marketing advice

Karakia Whakamutunga: Led by Kelly Barber

Meeting concluded at 5.53pm.

CONFIRMED THIS 12TH DAY OF SEPTEMBER 2022

Kelly Barber

Chairperson

Waitai Coastal-Burwood Community Board

12 September 2022

8. Confirmation of New Brighton Christchurch Regeneration Acceleration Facility (CRAF) programme
Reference Te Tohutoro:	22/1057411
Report of Te Pou Matua:	Kelly Griffiths, Senior Project Manager, kelly.griffiths@ccc.govt.nz
General Manager Pouwhakarae:	Jane Davis, General Manager, Infrastructure, Planning and Regulatory Services, jane.davis@ccc.govt.nz

1. Purpose of the Report Te Pūtake Pūrongo

1.1 The purpose of this report is for the Waitai Coastal-Burwood Community Board to reach a decision on the Christchurch Regeneration Acceleration Facility (CRAF) programme of work for New Brighton. This report has been written by staff to inform the board of the recommended programme for their approval.

1.2 The decision in this report is of low significance in relation to Christchurch City Council’s Significance and Engagement Policy. The level of significance was determined by the low number of affected parties, and the extent and impact of the work proposed.

2. Officer Recommendations Ngā Tūtohu

That the Waitai Coastal-Burwood Community Board:

1. Approve the following Christchurch Regeneration Acceleration Facility (CRAF) projects for the New Brighton CRAF programme, for investigation and delivery by staff:

a. The upgrade of Marine Parade from no. 187 to Bowhill Road

2. If there is remaining budget once the cost of the Marine Parade upgrade is known:

a. The resurfacing of Bowhill Road

3. If there is remaining budget once the cost of the Bowhill Road resurfacing is known:

a. The upgrade of Rawhiti Avenue

3. Reason for Report Recommendations Ngā Take mō te Whakatau

3.1 The officer recommendations have been made because the projects included in the recommendation will contribute to achieving the intended benefits of CRAF, which are; improve the liveability, connectivity, safety and road condition in New Brighton.

3.2 The Waitai Coastal-Burwood Community Board have been presented with information on the options available, and staff have prepared this recommendation on the New Brighton CRAF programme for their consideration.

4. Alternative Options Considered Ētahi atu Kōwhiringa

4.1 There were 110 recommendations for work in New Brighton, which included the rebuild, restoration or repair of 33 streets, and a large number of safety and access improvements for cyclists, pedestrians, drivers and public transport users.

4.2 The Board has been provided with information about each of the 110 recommendations for work as potential alternative options to make up the New Brighton CRAF programme.

4.3 The information provided on the recommendations included prioritisation, delivery timeframes, high-level cost estimates, advantages and disadvantages of each category of work, and impact on the New Brighton community.

5. Detail Te Whakamahuki

5.1 In the 2017 central government election campaign, the Christchurch Regeneration Acceleration Facility (CRAF) was announced, as part of the ‘Plan for Canterbury’ to accelerate Christchurch’s recovery after the earthquakes.

5.2 After the election, CRAF was allocated $300 million, $40 million of this was allocated to transport projects.

5.3 To secure the $40 million, Council worked with Treasury to develop an investment proposal, and then a more detailed investment case, which was approved by the Council before being submitted.

5.4 Of the $40 million, $30 million has been allocated to roading and transport improvements in five areas in Christchurch that experienced significant damage and disruption, or increased travel use following the earthquakes – New Brighton, Spreydon, Somerfield, Waltham, and Beckenham, Riccarton and Fendalton, Linwood and Woolston and Richmond. The intended benefits of the $30 million is to improve the liveability, connectivity, safety and road condition in the five areas.

5.5 Of the $30 million, $6.5 million has been allocated to roading and transport improvements to safety and access, and condition in New Brighton, in the area shown in Attachment A.

5.6 Assessments of all the streets within the New Brighton CRAF area were undertaken, to identify all the safety and access faults (how safe and easy it is to access a location, street or property) and condition faults (what is the condition of the street).

Community Views and Preferences

5.7 To build on the list of faults identified in the assessments, community consultation was undertaken to gain local knowledge of the issues and faults in the New Brighton.

5.8 The consultation was called ‘Better Safer Roads’ and was open from 18 February to 15 March 2021.

5.9 Leaflets were delivered to all the properties and businesses within the New Brighton CRAF area.

5.10 Staff also emailed key stakeholders, and had a ‘Have Your Say’ page which included an interactive map where people could leave their comments.

5.11 A drop-in session was held at the New Brighton Board Room for people to talk to staff and provide feedback on the New Brighton CRAF programme during the consultation period.

5.12 65 submissions were received for the New Brighton area; these came from the ‘Have Your Say’ page, the interactive map, and emails. The submissions can be viewed in Attachment B.

5.13 Requests for speed reduction measures and cycle facilities were the most common submitters themes.

5.14 There were 110 recommendations for work in New Brighton, which included the rebuild, restoration or repair of 33 streets, and a large number of safety and access improvements for cyclists, pedestrians, drivers and public transport users.

5.15 The Board was given the following definitions for repair, rebuild, and restoration:

· Repair – Isolated damage requiring minimal construction to return the complete asset to a suitable condition. This would generally require no community engagement, no approvals, and minimal design. Work can generally be completed within 6 months.

· Restoration – Multiple patches of damage greater than 20 metres. For the road carriageway, restoration is generally a reshaping of the top surface. This would generally require some community engagement, some approvals, and more detailed design. Work can generally be completed within 6 to 18 months.

· Rebuild – Significant damage to a street requiring a full replacement of the damaged assets. This work will require community engagement, Community Board or Council approval, and full detailed design. This work can be completed within 18 to 36 months.

5.16 Each of the 110 recommendations were prioritised by staff on a scale of one to five – five being the highest priority, one being the lowest priority. The prioritisation of the safety and access issues takes into account proximity to key destinations, such as schools and commercial centres, and the impact of the work. The prioritisation of the condition work is based on the level of deterioration of the street.

5.17 The Boards were given the prioritisation, delivery timeframes, and high-level cost estimates for each of the 110 recommendations. They were informed the New Brighton CRAF budget is not sufficient to complete all work identified, and that the Board would need to determine how to allocate the budget.

5.18 At the 3 May 2021 CRAF briefing, the Board indicated their preference for spending the New Brighton CRAF budget on upgrading Marine Parade from no. 187 to Bowhill Road, and resurfacing Marine Parade and Bowhill Road in asphalt concrete (AC).

5.19 As recent AC surfacing on other roads in New Brighton have deteriorated prematurely within two - three years, testing of the pavement on Marine Parade from no. 187 to Bowhill Road, and the whole length of Bowhill Road was undertaken to determine the road structure suitability for AC resurfacing.

5.20 The pavement testing results have been presented to the Board, and there has been an agreement with the Board on the pavement treatments on both roads, and kerb and channel renewals proposed for this section of Marine Parade.

5.21 The Board have been informed some form of speed reduction measures, pedestrian access, safety improvements including cycle facilities and landscaping will need to be included in the Marine Parade upgrade, and current design standards will need to be adhered to.

5.22 These will all be investigated fully during the scheming phase of the project, and will be brought back to the Board for their information and to provide their feedback before the project is taken to public consultation.

5.23 Recently the Board have also indicated their preference to include the upgrade of Rawhiti Avenue in the CRAF programme, if there is sufficient budget after Marine Parade and Bowhill Road are completed.

5.24 In light of the recent increases in construction costs, to ensure there is sufficient budget to deliver complete projects, the agreed delivery order of priority is:

1) The upgrade of Marine Parade from no. 187 to Bowhill Road

2) The resurfacing of Bowhill Road

3) The upgrade of Rawhiti Avenue

5.25 Once the cost of the upgrade of Marine Parade from no. 187 to Bowhill Road is known, investigation on the resurfacing of Bowhill Road can begin if there is remaining budget, and then the upgrade of Rawhiti Avenue. If there is remaining budget after the Marine Parade upgrade, but insufficient budget to complete the resurfacing of Bowhill Road, staff will come back to the Board to determine how they would like to spend the remaining budget.

6. Policy Framework Implications Ngā Hīraunga ā- Kaupapa here

Strategic Alignment Te Rautaki Tīaroaro

6.1 The projects listed above will deliver on a range of benefits that align with Council’s policies and strategies associated with providing a level of service for safety, accessibility and condition:

· The Safer Christchurch Strategy (2016).

· The New Zealand Road Safety Strategy - Road to Zero: sets a target to reduce death and serious injuries on New Zealand roads by 40% over the next 10 years. There are five key focus areas: infrastructure improvements and speed management, vehicle safety, work related road safety, road user choices, and system management.

· The Equity and Access for People with Disabilities Policy (2001)

· The Transport Management Plan and the Transport Activity Plan, which provide the foundations for Council’s Long Term Plan.

6.2 This report supports the Council's Long Term Plan (2021 - 2031):

6.2.1 Activity: Transport

· Level of Service: 16.0.1 Maintain roadway condition to an appropriate national standard, - >=5% of the sealed local road network is resurfaced per year Level of Service: 16.0.1 Maintain roadway condition to an appropriate national standard, - ≥5% of the sealed local road network is resurfaced per year.

· Level of Service: 10.5.1 Limit deaths and serious injury crashes per capita for cyclists and pedestrians - ≤ 12 crashes per 100,000 residents.

· Level of Service: 16.0.10 Maintain the perception that Christchurch is a walking friendly city - ≥85% resident satisfaction.

· Level of Service: 10.0.2 Increase the share of non-car modes in daily trips - ≥17% of trips undertaken by non-car modes.

· Level of Service: 10.5.2 Improve the perception that Christchurch is a cycling friendly city) - ≥65% resident satisfaction.

· Level of Service: 10.5.3 More people are choosing to travel by cycling - ≥12,000 average daily cyclist detections.

· Level of Service: 10.0.41 Reduce emissions and greenhouse gases related to transport - ≤1.10 million tonnes of CO2 equivalents.

Policy Consistency Te Whai Kaupapa here

6.3 The decision is consistent with Council’s Plans and Policies.

Impact on Mana Whenua Ngā Whai Take Mana Whenua

6.4 The decision does not involve a significant decision in relation to ancestral land or body of water or other elements of intrinsic value, therefore this decision does not specifically impact Mana Whenua, their culture and traditions.

Climate Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi

6.5 The majority of the work in the recommended programme will includes measures to slow vehicle speeds and improve road safety. This could encourage people to use alternative modes of transport, which will result in reduced carbon emissions and have a positive effect on climate change.

Accessibility Considerations Ngā Whai Whakaaro mā te Hunga Hauā

6.6 Some of the work in the recommended programme will result in vehicles travelling at reduced speeds, which will provide a safer and more accessible environment for all road users, including pedestrians and cyclists.

7. Resource Implications Ngā Hīraunga Rauemi

Capex/Opex Ngā Utu Whakahaere

7.1 Cost to Implement - $6.5 million has been allocated for the New Brighton CRAF programme, this includes all staff costs.

7.2 Maintenance/Ongoing costs - these will be calculated for each project, and detailed in the decision reports.

7.3 Funding Source - the $40 million Christchurch Regeneration Acceleration Facility, provided by Treasury.

Other He mea anō

7.4 None identified.

8. Legal Implications Ngā Hīraunga ā-Ture

Statutory power to undertake proposals in the report / Te Manatū Whakahaere Kaupapa

8.1 The Waitai Coastal-Burwood Community Board have the delegated authority to make this decision on the New Brighton CRAF programme.

Other Legal Implications Ētahi atu Hīraunga-ā-Ture

8.2 There is no legal context, issue or implication relevant to this decision.

9. Risk Management Implications Ngā Hīraunga Tūraru

9.1 If the Waitai Coastal-Burwood Community Board do not approve a CRAF programme for New Brighton, there is a reputational risk with Treasury that Council is unable to deliver on the CRAF programme it committed to delivering in the Investment Case.

Attachments Ngā Tāpirihanga

No.	Title	Page
a ⇩	Area Map	35
b ⇩	Submissions	36

In addition to the attached documents, the following background information is available:

Document Name	Location / File Link

Confirmation of Statutory Compliance Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories Ngā Kaiwaitohu

Author	Kelly Griffiths - Senior Project Manager
Approved By	Lynette Ellis - Head of Transport & Waste Management

Waitai Coastal-Burwood Community Board

12 September 2022

9. Proposed Bus Passenger Shelter at Bus Stop 41416 (172 Wainoni Road)
Reference Te Tohutoro:	22/724851
Report of Te Pou Matua:	Sarah Thorne, Passenger Transport Engineer, sarah.thorne@ccc.govt.nz
General Manager Pouwhakarae:	Jane Davis, General Manager, Infrastructure, Planning and Regulatory Services, jane.davis@ccc.govt.nz

1. Purpose of the Report Te Pūtake Pūrongo

1.1 The purpose of this report is for the Waitai Costal-Burwood Community Board to consider for approval the installation of a bus passenger shelter at an existing bus stop located beside 172 Wainoni Road. Please refer to Attachment A for details.

1.2 The origin of the report comes from a request made by the community to install a bus passenger shelter outside 172 Wainoni Road.

1.3 The decision in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy. The level of significance was determined by consideration of the criteria set out in the Council’s Significance and Engagement Policy and the requirements as set out in section 339 of the Local Government Act.

2. Officer Recommendations Ngā Tūtohu

That the Waitai Coastal-Burwood Community Board approves:

1. Pursuant to Section 339(1) of the Local Government Act 1974 and as shown on Agenda Attachment A, Plan TG135604, Issue 1, dated 1/8/2022:

a. The installation of a bus passenger shelter on the south side of Wainoni Road (beside 172 Wainoni Road) commencing at a point approximately 134 metres north-east of its intersection with Shortland Street and extending in a north-easterly direction for a distance of approximately 3.6 metres.

3. Reason for Report Recommendations Ngā Take mō te Whakatau

3.1 Staff undertake geometric, road safety and bus stop best practice design assessments for each proposed shelter location. Table 1 outlines the key considerations that have informed the recommendation.

Reasons for shelter	Staff response
Are there more than 20 bus stop passengers boarding the bus per day?	Yes, there are 57 bus stop passengers boarding the bus per day (March 2019).
Has this shelter been requested by the community?	Yes.
Is there alternative shelter in the vicinity of this bus stop?	No, there is no alternative cover in the vicinity of the bus stop. Bus passengers waiting at this bus stop are exposed to the weather.
Can a minimum footpath of 1.5m be maintained?	Yes, land has been purchased from 172 Wainoni Road so that the shelter can be set back from the existing footpath. The existing seats will be removed which means a minimum 1.5m wide continuous footpath width can be maintained at this bus stop.
Has the frequency of the bus route been considered?	Yes, the bus stop services route 80 which has a 20 minute frequency.
Has additional infrastructure been considered?	Yes, tactile pavers, real time information display (bus locator) and a bin is proposed to be installed at this bus stop.
The shelter will not restrict nearby driveway or intersection sightlines.	No, the shelter is set back from the footpath and will not restrict sight lines.
Can the shelter be located at an appropriate location relative to the bus stop, which makes it a logical place for passengers to wait within the shelter?	Yes, the shelter is located within the existing bus box line marking.

Table 1: Shelter assessment

3.2 The location of the bus stop, and hence the proposed shelter, relative to the surrounding locality, is indicated in the Figure 1.

Figure 1: Bus stop beside 172 Wainoni Road

3.3 The bus passenger shelter proposed to be installed at the bus stop will be a Council shelter type. An advertising shelter was considered but oOh!media had declined the offer.

3.4 The advantages of the recommended option include:

· Protection from the weather;

· Seating and timetable information provided within the shelter; and

· Increases the visibility and legibility of public transport.

3.5 The disadvantage of the recommended option includes:

· Increase in the number of bus passenger shelters to be maintained by the Council.

4. Alternative Options Considered Ētahi atu Kōwhiringa

4.1 Option 2 – ‘Do nothing’ and no bus passenger shelter is installed. However, the ‘Do Nothing’ option does not assist the Council achieve its Long Term Plan or Strategic Framework outcomes as indicated in section 6 of this report.

5. Detail Te Whakamahuki

Analysis Criteria Ngā Paearu Wetekina

5.1 Staff assess each site based on the statutory requirement as set out in section 339 of the Local Government Act: “The Council may erect on the footpath of any road a shelter for use by intending public-transport passengers or small passenger service vehicle passengers, provided that no such shelter may be erected so as to unreasonably prevent access to any land having a frontage to the road”.

5.2 Staff can confirm that the installation of the shelter will not unreasonably prevent access to any land having a frontage to the road.

Community Views and Preferences Ngā mariu ā-Hāpori

5.3 The consultation period for the proposed shelter occurred on the 30 March 2022 with Foodstuffs South Island. No feedback (or objection) was received during the consultation period and prior to the preparation of this report.

5.4 However as part of the land purchase process, Foodstuffs updated their land use consent to reflect changes associated with the establishment of a new bus passenger shelter along the Wainoni Road frontage at the Wainoni PAK’nSAVE supermarket site (Attachment B).

5.5 Environment Canterbury is supportive of the installation of the bus passenger shelter.

5.6 The decision affects the following wards/Community Board areas:

· Waitai Coastal-Burwood Community Board.

6. Policy Framework Implications Ngā Hīraunga ā- Kaupapa here

Strategic Alignment Te Rautaki Tīaroaro

6.1 The Council’s Strategic Framework is a key consideration in guiding the recommendations in this report. The recommendations in this report help achieve the:

· Community outcome of a well-connected and accessible city promoting active and public transport, and;

· Strategic priorities of meeting the challenge of climate change through every means available.

6.2 This report supports the Council's Long Term Plan (2021 - 2031):

6.2.1 Activity: Transport

· Level of Service: 10.4.4 Improve user satisfaction of public transport facilities (number and quality of shelters and quality of bus stop) - ≥71% resident satisfaction.

Policy Consistency Te Whai Kaupapa here

6.3 The decision is consistent with the Council’s Plans, Policies and Strategic Framework.

Impact on Mana Whenua Ngā Whai Take Mana Whenua

6.4 The decision does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Mana Whenua, their culture and traditions.

Climate Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi

6.5 Public transport is a key provision to support mode shift, reduce greenhouse gas emissions, traffic congestion and traffic crashes. Measures that promote the use of public transport make it a more attractive travel option, thereby supporting mode shift and the associated benefits to the environment.

Accessibility Considerations Ngā Whai Whakaaro mā te Hunga Hauā

6.6 Accessibility by access to opportunities:

· Improvements to bus stops have a positive impact to the well-being and accessibility of our community through freedom to access opportunities by other means than the private vehicle.

6.7 Accessibility by inclusive design:

· The placement of the shelter considers the accessibility and movement needs of those waiting for a bus and those walking past the shelter that their way is unimpeded.

7. Resource Implications Ngā Hīraunga Rauemi

Capex/Opex Ngā Utu Whakahaere

7.1 Cost to Implement - $52,000 for the shelter supply plus $1,000 for the planning, consultation and preparation of this report.

7.2 Maintenance/Ongoing costs - Transport and City Streets, Operations Expenditure budget, includes maintenance of bus stop infrastructure, as and when it is needed.

7.3 Funding Source – Traffic Operations, Capital Expenditure budget for bus stop, seating and shelter installations.

7.4 If approved, the recommendations will be implemented during this financial year, dependant on the contractor’s availability. If the current stock of shelters is not suitable or available for this site, purchase of the appropriate style of shelter may delay the installation by approximately three months.

8. Legal Implications Ngā Hīraunga ā-Ture

Statutory power to undertake proposals in the report Te Manatū Whakahaere Kaupapa

8.1 Under Section 339 of the Local Government Act 1974, the Council may erect on the footpath of any road, a shelter for use by intending public transport passengers or small passenger service vehicle passengers provided that no such shelter may be erected so as to unreasonably prevent access to any land having a frontage to the road. The Council is required to give notice in writing to the occupier and owner of property likely to be injuriously affected by the erection of the shelter, and shall not proceed with the erection of the shelter until after the expiration of the time for objecting against the proposal or, in the event of an objection, until after the objection has been determined.

8.2 Staff confirm the shelters will not prevent vehicular or pedestrian access to any land having a frontage to the road.

8.3 The relevant Community Board or Committee has the delegated authority from the Council to exercise the delegations as set out in the Register of Delegations. The list of delegations for the Community Boards includes the resolutions of:

· Bus passenger shelters under Section 339(1) of the Local Government Act 1974.

8.4 Where no objection to the shelter has been presented by the owner or occupier of an affected property, staff present a decision making report directly to the relevant Community Board or Committee.

8.5 Where an objection has been presented by the owner or occupier of an affected property, staff present a decision making report to a Hearings Panel. The Hearings Panel then assess the objection against the criterion as outlined in Section 339 of the Act and make recommendations to the relevant Community Board or Committee. The Community Board or Committee will then determine the outcome of the objections in accordance with the criterion as outlined in Section 339 of the Local Government Act 1974.

Other Legal Implications Ētahi atu Hīraunga-ā-Ture

8.6 The legal consideration is that the installation of any signs and/or markings associated with traffic control devices must comply with the Land Transport Rule: Traffic Control Devices 2004.

8.7 This report has not been reviewed and approved by the Legal Services Unit however the report has been written using a general approach previously approved of by the Legal Services Unit, and the recommendations are consistent with the policy and legislative framework outlined in sections 8.1 to 8.5.

9. Risk Management Implications Ngā Hīraunga Tūraru

9.1 Should the Community Board proceed with the ‘Do Nothing’ option (Option 2 of this report), the following are the risks to improving public transport:

9.1.1 The existing passenger waiting facilities remain, leading to no improvement to the level of service for passengers waiting for a bus.

Attachments Ngā Tāpirihanga

No.	Title	Page
a ⇩	Attachment A: Bus stop 41416 - Proposed bus passenger shelter plan	49
b ⇩	Attachment B: Resource consent	50

In addition to the attached documents, the following background information is available:

Document Name	Location / File Link
<enter document name>	<enter location/hyperlink>
<enter document name>	<enter location/hyperlink>

Confirmation of Statutory Compliance Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories Ngā Kaiwaitohu

Authors

Sarah Thorne - Passenger Transport Engineer

Patricia Su - Passenger Transport Engineer

Approved By

Katie Smith - Team Leader Traffic Operations

Stephen Wright - Manager Operations (Transport)

Lynette Ellis - Head of Transport & Waste Management

Waitai Coastal-Burwood Community Board

12 September 2022

12. Dedication of Road Reserve to Legal Road - Tahuna Street, Wainoni
Reference Te Tohutoro:	22/1073116
Report of Te Pou Matua:	Elizabeth Hoskins, Property Consultant elizabeth.hoskins@ccc.govt.nz
General Manager Pouwhakarae:	Jane Davis, General Manager, Infrastructure, Planning and Regulatory Services jane.davis@ccc.govt.nz

1. Executive Summary Te Whakarāpopoto Matua

1.1 The purpose of this report is for the Waitai Coastal-Burwood Community Board to recommend to the Council that two Road Reserve strips legally described as Lot 2 DP 57680 (7m2) and Lot 5 DP 57680 (5m2) be dedicated as road pursuant to Section 111 of the Reserves Act 1977.

1.2 The decision in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy. The level of significance was determined by assessing the impact of dedicating the land as road on the public and cost to Council.

2. Officer Recommendations Ngā Tūtohu

That the Waitai Coastal-Burwood Community Board recommends to the Council to:

1. Agree to dedicate the two road reserves legally described as Lot 2 DP 57680 and Lot 5 DP 57680 as road, pursuant to Section 111 of the Reserves Act 1977.

2. Authorise the Property Consultancy Manager, to finalise documentation to implement the change of status from road reserve to road.

3. Reason for Report Recommendations Ngā Take mō te Whakatau

3.1 The reasons for these strips of land being road reserves was created in 1990 when the subdivision was initiated, to restrict traffic accessing adjoining properties from Tahuna Street. This reasoning is no longer applicable.

3.2 Lot 3 and 4 DP 57680 were previously similar road reserve strips but were dedicated as road in 2004 so the approval/decision is consistent with previous Council actions on similar sites.

4. Alternative Options Considered Ētahi atu Kōwhiringa

4.1 Do nothing

4.1.1 Advantages

· There are no advantages in taking no action.

4.1.2 Disadvantages

· Would not allow legal access to and from the adjoining properties onto Tahuna Street.

5. Detail Te Whakamahuki

5.1 These narrow strips of road reserve were created in 1990 when the area was subdivided.

These road reserves prohibited access to Tahuna Street from adjoining properties which had their main access from Shortland Street. There were four road reserves created along this side of Tahuna Street however, in 2004, Lots 3 and 4 DP 57680 were dedicated as road under section 111 of the Reserves Act 1977.

The two remaining road reserves - Lots 2 and 5 DP 57680 have not been dedicated as road, hence the reason for this report and decision. The properties adjoining these road reserves, currently have no legal access to and from Tahuna Street.

5.2 There is no staff or Community Board delegation to dedicate road reserve to road. A decision from Council is required following Board approval.

5.3 The decision affects the following wards/Community Board areas:

5.3.1 Waitai Coastal- Burwood Community Board.

6. Policy Framework Implications Ngā Hīraunga ā- Kaupapa here

Strategic Alignment Te Rautaki Tīaroaro

6.1 Aligns with the Infrastructure Strategy by providing network connectivity and resulting in a direct and legal connection to Tahuna Street from adjoining properties. This report does support the Council's Long Term Plan (2021 - 2031).

Policy Consistency Te Whai Kaupapa here

6.2 The decision is consistent with Council’s Plans and Policies.

Impact on Mana Whenua Ngā Whai Take Mana Whenua

6.3 The decision does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Mana Whenua, their culture and traditions.

Climate Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi

6.4 This does not impact on Council’s climate change considerations as there will be no physical or use change to the current land, only a change in legal status.

Accessibility Considerations Ngā Whai Whakaaro mā te Hunga Hauā

6.5 Once these road reserves are dedicated as road, then adjoining properties will have legal access to/from Tahuna Street.

7. Resource Implications Ngā Hīraunga Rauemi

Capex/Opex Ngā Utu Whakahaere

7.1 Cost to Implement – nil.

7.2 Maintenance/Ongoing costs – Unchanged, the Council has been maintaining the physical road adjoining these of road reserve.

7.3 Funding Source – Asset Network planning Transport.

8. Legal Implications Ngā Hīraunga ā-Ture

Statutory power to undertake proposals in the report Te Manatū Whakahaere Kaupapa

8.1 Section 111 of the Reserves Act 1977 provides specific provision to dedicate an existing road reserve as road.

Other Legal Implications Ētahi atu Hīraunga-ā-Ture

8.1 There is no legal context, issue or implication relevant to this decision.

9. Risk Management Implications Ngā Hīraunga Tūraru

9.1 This is a procedural matter that does not create any risks to Council, unless the recommendations in this report are not adopted.

Attachments Ngā Tāpirihanga

There are no attachments for this report.

In addition to the attached documents, the following background information is available:

Document Name	Location / File Link

Confirmation of Statutory Compliance Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories Ngā Kaiwaitohu

Author

Elizabeth Hoskins - Property Consultant

Approved By

Angus Smith - Manager Property Consultancy

Lynette Ellis - Head of Transport & Waste Management

Jane Davis - General Manager Infrastructure, Planning & Regulatory Services

Waitai Coastal-Burwood Community Board

12 September 2022

13. Marshland Domain - Proposed New Lease - Marshland Tennis Club
Reference Te Tohutoro:	22/859809
Report of Te Pou Matua:	Felix Dawson, Leasing Consultant, felix.r.dawson@ccc.govt.nz
General Manager Pouwhakarae:	Mary Richardson, General Manager, Citizens and Community, Mary.Richardson@ccc.govt.nz

1. Purpose of the Report Te Pūtake Pūrongo

1.1 The lease for the club has expired and a new lease is required.

1.2 This report proposes a lease be granted to Marshland Tennis Club. The lease is proposed on the basis that it is an active club with a track record of providing community benefit.

1.3 The decision in this report is considered low significance in relation to the Christchurch City Council’s Significance and Engagement Policy. The level of significance was determined by considering the number of people affected, the level of impact on those affected and there being no cost associated with entering into the leases.

2. Officer Recommendations Ngā Tūtohu

That the Waitai Coastal-Burwood Community Board:

1. Grant a ground lease to Marshland Tennis Club pursuant to s54 of the Reserves Act 1977, for a lease period of 33 years including renewals for an area of approximately 2968sqm being part of Lot 12 DP10965-CB450/43 as shown on the plan described as Attachment A in the agenda report.

2. Authorises the Manager Property Consultancy to conclude negotiation and administer the terms and conditions of the lease.

3. Reason for Report Recommendations Ngā Take mō te Whakatau

3.1 The Marshland Tennis Club lease has expired. The advantage of a new lease to the club is that it provides security of tenure to an active club that enables it to plan on-going activities with confidence. There are no disadvantages identified.

4. Alternative Options Considered Ētahi atu Kōwhiringa

4.1 The option of not granting a lease has been considered and discounted as the request for a new lease complies with current Council practice and policy in regard to existing sports clubs and community groups. The club is viable and functioning and has invested in the facilities on site.

5. Detail Te Whakamahuki

The Property

5.1 Marshland Domain is located on 420 Prestons Road. It is held as Recreation Reserve and is shown on the plan below in blue.

Marshland Tennis Club

5.2 Marshland Tennis Club (MTC) has been operating since the 1950s. It is an active community club with steady membership. Current numbers are eighty six in total with 49 juniors.

5.3 The club meets the Council’s requirements as a suitable lessee:

· Incorporated Society

· Strong membership

· Historical use and investment on the site

· Financially sound

5.4 Key lease terms are:

· Ground lease, 2968sqm

· Lease term 11 years, with two rights of renewal

· Permitted Use - tennis club and associated activities

· Rent and outgoings calculated in accordance with rental policy for ground lease to sports clubs and community groups - $804.08 per annum including GST.

5.5 Community engagement involved public notice in the Press on Monday 4 July 2022 and a public notice on the Council website from 4 July 2022. No responses were received. Staff consider this sufficient consideration of community views taking into account the significance of the decision proposed.

5.6 The decision affects the following wards/Community Board areas:

5.6.1 Waitai Coastal- Burwood Community Board.

6. Policy Framework Implications Ngā Hīraunga ā- Kaupapa here

Strategic Alignment Te Rautaki Tīaroaro

6.1 This report supports the Council's Long Term Plan (2022- 2031):

6.1.1 Activity: Recreation, Sports, Community Arts and Events

· Level of Service: 7.0.3.1 Support citizen and partner organisations to develop, promote and deliver recreation and sport in Christchurch - 4,000 hours of staff support provided to community organisations

Policy Consistency Te Whai Kaupapa here

6.2 The decision is consistent with Council’s Plans and Policies.

6.3 Property Policies

6.3.1 Sports Leases Charging Policy

6.4 Leasing Council – dealing unilaterally with incumbent tenant where there is only one logical tenant including non for profit organisations particularly sports clubs on reserves.

Impact on Mana Whenua Ngā Whai Take Mana Whenua

6.5 The decision does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Mana Whenua, their culture and traditions.

6.6 The proposal was forwarded to Mahaanui Kurataio Ltd for comment. No concerns were raised.

Climate Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi

6.7 The proposal to enter into a new lease does not have an impact on climate change as there is limited carbon footprint associated with the leasing itself. In terms of the activities associated with the lease: the tennis club encourages local community involvement and in that sense the carbon footprint associated with travel is low. There are no development plans associated with the activities that involve use of significant additional resources.

Accessibility Considerations Ngā Whai Whakaaro mā te Hunga Hauā

6.8 The buildings comply with current code requirements.

7. Resource Implications Ngā Hīraunga Rauemi

Capex/Opex Ngā Utu Whakahaere

7.1 Cost to Implement - Cost to Implement – Preparation of lease and public advertising costs to be recovered from the tenant.

7.2 Maintenance/Ongoing costs – tenant responsibility.

7.3 Funding Source – tenant responsibility.

Other He mea anō

7.4 No other matters are applicable.

8. Legal Implications Ngā Hīraunga ā-Ture

Statutory power to undertake proposals in the report Te Manatū Whakahaere Kaupapa

8.1 Delegations Parks (Part D-sub Part 1- Community Boards) Authority delegated from Council to Community Boards, “to grant leases of recreation reserves in accordance with this section”, s54 Reserves Act 1977.

8.2 Reserves Act 1977: lease entered into pursuant to s54.

Other Legal Implications Ētahi atu Hīraunga-ā-Ture

8.3 The legal considerations are

8.3.1 Local Government Act 2002 - Decision making including consideration of community views.

8.3.2 Reserves Act 1977 Notification pursuant to s54.

8.4 This report has not been reviewed and approved by the Legal Services Unit.

9. Risk Management Implications Ngā Hīraunga Tūraru

9.1 There is a risk of the lessee failing to pay rent or maintain the premises.

9.2 The risk is assessed as low. Financial consequences would be relatively small and operational issues could be rectified. The likelihood of these consequences occurring is considered low based on the clubs previous track record.

Attachments Ngā Tāpirihanga

No.	Title	Page
a ⇩	Lease Plan - Marshland Tennis Club	90

In addition to the attached documents, the following background information is available:

Document Name	Location / File Link

Confirmation of Statutory Compliance Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories Ngā Kaiwaitohu

Author

Felix Dawson - Leasing Consultant

Approved By

Kathy Jarden - Team Leader Leasing Consultancy

Angus Smith - Manager Property Consultancy

Al Hardy - Manager Community Parks

Andrew Rutledge - Head of Parks

Mary Richardson - General Manager Citizens & Community

Waitai Coastal-Burwood Community Board

12 September 2022

14. Marshland Domain - Proposed New Lease - North Christchurch Pigeon Flying Club
Reference Te Tohutoro:	22/867793
Report of Te Pou Matua:	Felix Dawson, Leasing Consultant, felix.r.dawson@ccc.govt.nz
General Manager Pouwhakarae:	Mary Richardson, General Manager, Citizens and Community, Mary.Richardson@ccc.govt.nz

1. Purpose of the Report Te Pūtake Pūrongo

1.1 The purpose of this report is to consider a request from the North Christchurch Pigeon Flying Club for a new lease on Marshland Domain, 420 Prestons Road.

1.2 This report has been written because the lease for the club has expired and a new lease is required.

1.3 This report proposes a lease be granted to North Christchurch Pigeon Flying Club. The lease is proposed on the basis that it is a sound organisation with a track record of providing community benefit.

1.4 The decision in this report is considered low significance in relation to the Christchurch City Council’s Significance and Engagement Policy. The level of significance was determined by considering the number of people affected, the level of impact on those affected and there being no cost associated with entering into the leases.

2. Officer Recommendations Ngā Tūtohu

That the Waitai Coastal-Burwood Community Board:

1. Grant a ground lease to North Christchurch Pigeon Flying Club pursuant to s54 of the Reserves Act 1977, for a lease period of 33 years including renewals for an area of approximately 180sqm being part of Lot 12 DP10965-CB450/43 as shown on the plan described as Attachment A in this agenda report.

2. Authorises the Manager Property Consultancy to conclude negotiation and administer the terms and conditions of the lease.

3. Reason for Report Recommendations Ngā Take mō te Whakatau

3.1 The North Christchurch Pigeon Flying Club lease has expired. The advantage of a new lease to the club is that it provides security of tenure to an active club that enables it to plan on-going activities with confidence. There are no disadvantages identified.

4. Alternative Options Considered Ētahi atu Kōwhiringa

5. Detail Te Whakamahuki

The Property

5.1 North Christchurch Pigeon Flying Club is located in Marshland Domain with access off Prestons Road as shown on the plan in blue below.

North Christchurch Pigeon Flying Club

5.2 North Christchurch Pigeon Flying Club (NCPFC) has been operating since 1986. It is a small but active club with increasing membership in recent years. Current numbers are thirty four. The club rooms are used for regular meetings and bird preparation for major races.

5.3 The club meets the Council’s requirements as a suitable lessee:

· Incorporated Society

· Strong membership

· Historical use and investment on the site

· Financially sound.

5.4 Key lease terms are:

· Ground lease, 180 sqm

· Lease term 11 years, with two rights of renewal

· Permitted Use – club rooms to accommodate, support and promote pigeon racing

· Rent and outgoings calculated in accordance with rental policy for ground lease to sports clubs and community groups - $170.66 per annum including GST.

5.5 Community engagement involved public notice in the Press on Monday 4 July 2022 a public notice on the Council website from 4 July 2022 and a lease flier to local residents. No responses were received. Staff consider this sufficient consideration of community views taking into account the significance of the decision proposed.

5.6 The decision affects the following wards/Community Board areas:

5.6.1 Waitai Coastal- Burwood Community Board.

6. Policy Framework Implications Ngā Hīraunga ā- Kaupapa here

Strategic Alignment Te Rautaki Tīaroaro

6.1 This report supports the Council's Long Term Plan (2022 - 2031):

6.1.1 Activity: Recreation, Sports, Community Arts and Events

Policy Consistency Te Whai Kaupapa here

6.2 The decision is consistent with Council’s Plans and Policies.

6.3 Property Policies

6.3.1 Sports Leases Charging Policy

6.4 Leasing Council – dealing unilaterally with incumbent tenant where there is only one logical tenant including non for profit organisations particularly sports clubs on reserves.

Impact on Mana Whenua Ngā Whai Take Mana Whenua

6.6 The proposal was forwarded to Mahaanui Kurataio Ltd for comment. No concerns were raised.

Climate Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi

6.7 The proposal to enter into a new lease does not have an impact on climate change as there is limited carbon footprint associated with the leasing itself. In terms of the activities associated with the lease: the club encourages local community involvement and in that sense the carbon footprint associated with travel is low. There are no development plans associated with the activities that involve use of significant additional resources.

Accessibility Considerations Ngā Whai Whakaaro mā te Hunga Hauā

6.8 The buildings comply with current code requirements.

7. Resource Implications Ngā Hīraunga Rauemi

Capex/Opex Ngā Utu Whakahaere

7.1 Cost to Implement - Cost to Implement – Preparation of lease and public advertising costs to be recovered from the tenant.

7.2 Maintenance/Ongoing costs – tenant responsibility.

7.3 Funding Source – tenant responsibility.

Other He mea anō

7.4 No other matters are applicable.

8. Legal Implications Ngā Hīraunga ā-Ture

Statutory power to undertake proposals in the report / Te Manatū Whakahaere Kaupapa

8.2 Reserves Act 1977: lease entered into pursuant to s54.

Other Legal Implications Ētahi atu Hīraunga-ā-Ture

8.3 The legal considerations are

8.3.1 Local Government Act 2002-Decision making including consideration of community views.

8.3.2 Reserves Act 1977 Notification pursuant to s54.

8.4 This report has not been reviewed and approved by the Legal Services Unit.

9. Risk Management Implications Ngā Hīraunga Tūraru

9.1 There is a risk of the lessee failing to pay rent or maintain the premises.

Attachments Ngā Tāpirihanga

No.	Title	Page
a ⇩	Lease Plan - North Christchurch Pigeon Flying Club	96

In addition to the attached documents, the following background information is available:

Document Name	Location / File Link

Confirmation of Statutory Compliance Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories Ngā Kaiwaitohu

Author

Felix Dawson - Leasing Consultant

Approved By

Kathy Jarden - Team Leader Leasing Consultancy

Angus Smith - Manager Property Consultancy

Al Hardy - Manager Community Parks

Andrew Rutledge - Head of Parks

Mary Richardson - General Manager Citizens & Community

Waitai Coastal-Burwood Community Board

12 September 2022

15. Commercial Recreation Opportunity - QEII Park
Reference Te Tohutoro:	22/786209
Report of Te Pou Matua:	Kathy Jarden, Team Leader Leasing Consultancy; kathy.jarden@ccc.govt.nz
General Manager Pouwhakarae:	Mary Richardson, General Manager, Citizens and Community; mary.richardson@ccc.govt.nz

1. Purpose of the Report Te Pūtake Pūrongo

1.1 The purpose of this report is to update the Waitai Coastal-Burwood Community Board on the result of the Request for Proposal (RFP) process for the establishment and operation of a recreation and sport complex located within QEII Park.

1.2 Two parties who participated in the original EOI process were invited to respond to the RFP; Christchurch Archery Club Incorporated and Five Under Par Limited. One response was received from Five Under Par Limited.

1.3 This report has been written in response to the sole proposal received and seeks resolutions from the Community Board to consider the granting of a lease to the Respondent.

1.4 The potential use of this portion of QEII Park for a commercial operation as identified within the QEII Park Master Plan is significant in relation to ancestral land or a body of water or other elements of intrinsic value. The draft master plan was developed with input from Mahaanui Kurataiao Ltd (MKT). The plan included a natural wetland area. In response to a submission, the Hearings Panel recommended to the Council that staff investigate a commercial recreational activity in this area of the park through an RFP process. MKT have not yet been consulted on the resulting proposed commercial recreational activity. Officers are proposing to consult with MKT prior to proceeding with the recommended agreement to grant a lease.

1.5 The decision in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy. The level of significance was determined by assessing that the possible outcomes of the recommended decisions have minimum impact on surrounding properties, the environment and the local community.

2. Officer Recommendations Ngā Tūtohu

That the Waitai Coastal-Burwood Community Board:

1. Subject to Mana Whenua consultation and support of the proposal through Mahaanui Kurataiao Ltd, agrees to grant an Agreement to Grant a Lease to Five Under Par Limited, and Deed of Lease for the establishment of a multi-sport training and entertainment complex located at QEII Park for a period of up to 35 years including renewals, subject to the terms and conditions outlined in this report.

2. Notes that if Mahaanui Kurataiao Ltd. have concerns regarding the commercial proposal, officers will report back to the Community Board for further decision making.

3. Subject to resolution 1 above, requests the Manager Property Consultancy take all necessary steps to negotiate, agree and enter into all necessary lease documentation on behalf of the Council, as he shall consider necessary or desirable, to give effect to the resolution and consistent with the key commercial terms contained in this report subject to his satisfaction that:

a. Funding has been secured by Five Under Par Limited and is satisfactory to the Council within an acceptable timeframe.

b. Revised plans have been presented, and approved by the Head of Parks, showing that the proposed facilities are not outside of the permitted area in the QEII Master Plan area.

4. Approves the project to move into concept design stage and final design plans be brought back to the Waitai Coastal-Burwood Community Board for final sign-off as landlord.

3. Reason for Report Recommendations Ngā Take mō te Whakatau

3.1 The QEII Master Plan identified the portion of land previously occupied pre earthquake by the Ascot Golf Club to "be investigated for commercial opportunities". That resulted in the process of an EOI followed by an RFP.

3.2 This report summarises the results of that RFP investigation. While the proposal has merit it has insufficient detail to support an unconditional recommendation that the Council enter into a lease with the Respondent. It is therefore recommended that the Council enter into a conditional Agreement to Grant a Lease to Five Under Par Limited so that the Respondent has a degree of certainty enabling the commitment of further time and resources to investigate funding opportunities and commercial viability to proceed with the proposed development.

4. Alternative Options Considered Ētahi atu Kōwhiringa

4.1 Award an unconditional lease to the Respondent - this is not considered prudent as the Council must ensure that the Respondent has the capacity and capability to meet all requirements as set out in the lease. An agreement to grant a lease will give the Respondent time to prove financial viability and that funding can be sourced.

4.2 Decline the awarding of a lease to the Respondent. No further decision for the use of the land is required as the Hearings Panel determined that if no development is approved the area is to revert back to the original concept plan.

5. Detail Te Whakamahuki

5.1 RFP Response from Five Under Par

5.1.1 Respondent Submission. Please refer to Attachment A and Attachment B-Confidential.

5.1.2 Areas For Follow-up

The proposal includes an area for a Pitch & Putt and Sack Slide. This is outside of the area available for lease as defined in the QEII Park Master Plan. That needs to be reconciled against the Master Plan.

RFP Proposed Area of Occupation RFP Area Showing Pitch & Putt/Slide QEII Master Plan Area

5.2 The Respondent has provided further information following the initial evaluation. He acknowledges that the original site for the Pitch & Putt/Slide is not part of the land available for lease and alternate plans will be made to house those activities.

5.3 The intention is to have a small artificial green inside the golf shop for people to practice on. Chipping will be done off the driving range. The sack slide will be moved past the mini golf area and will be covered or indoors with an entrance coming off the car park near the Santa Parade Trust area, subject to Council approval including traffic movement assessment.

5.4 The Respondent further advised that the multi-sport entertainment complex will be built in stages:

5.5 First Stage - Driving Range and Golf Shop

5.6 Second Stage (year 2-3) - Mini Golf

5.7 Third Stage (year 4-5) - Batting cages for softball, cricket and baseball

5.8 Fourth Stage (year 6+) - Sack Slide

5.9 Final design plans will be presented to the Community Board for landlord approval when the funding conditions of the Agreement to Lease are satisfied.

5.10 Finance Review Comments - Attachment C Confidential

· Tentative Pass: There is sufficient support for the offering of a ground lease to Five Under Par to proceed with granting an option to develop the proposed driving range and associated services on Council land. The proposal is based on major assumptions that the golfing dollar will stretch to include the new development. Reviewing a forecast cash flow with limited idea on who is likely to support the venture with capital makes any analysis hazardous.

· Five Under Par was set up for the sole purpose of developing the driving range at QEII and was established on 25 May 2017. The company has not traded since it was established. Christopher James Bond is the only director and shareholder of Five Under Par. An assumption is made that there are no company drawings nor any dividends paid in the first six years.

5.11 Traffic Management Review Comments - Attachment D

· The RFP generally demonstrates the proposed transport management plan covers the parking and transport requirements at the facility, but there are some comments that need to be addressed due to limited information provided such as providing good cycle parking facilities and a bus loading zone (refer to Attachment D).

The Respondent will work with the Council's Traffic Management and Transport teams to ensure compliance with all requirements.

5.12 RFP General Review Comments - Attachment E

Three areas of the RFP were deemed to be unsatisfactory:

· Partnerships

· Opportunities for Participation

· Complement Network

The Respondent has provided further information following this evaluation. With the support of Canterbury and NZ Golf there are programmes in place that can be offered from the facility. These are tailored for specific age groups and will be rolled out during school holidays as well as programmes and activities developed by the Respondent.

With the development of the batting cages further engagement with local clubs and sporting bodies will be undertaken to ensure a positive working relationship and the creation of amenities that will support those codes.

The Respondent further advises that their philosophy is to further support the overarching goal of Sport Canterbury: More People, More Active More Often. The Respondent intends to work with the local schools in the area. They wish to have an achievable fee structure for children's participation including entry and no cost for equipment rental if required for the child to participate. Discounts for people and families holding community services or gold cards will also be contemplated.

Accessibility to the ground level of the golf shop, driving range and batting cages will cater for various physical requirements such as those with limited mobility.

5.13 Agreement to Lease and Deed of Lease Terms and Conditions

The Respondent will be required to:

· Enter into a conditional Agreement to Grant a Lease which will provide nine (9) months for the Respondent to secure funding for the project.

· Secure a Bank Bond in an amount sufficient to cover the costs of removal of the built improvements and reinstatement of the land at the conclusion of the lease.

· Provide a business plan with sufficient detail to provide confidence of success.

· Provide final design plans for Landlord (Community Board) approval.

5.14 Annual Rental and Lease Term

Staff support a 20-year lease term plus one right of renewal for a further term of 15 years less one day for a total lease term of 35 years less one day.

The RFP proposes an annual rental of $12,000. Officers recommend that the annual rental be based on gross sales figures with a base figure of $12,000 for years 1-3 and then an annual rental of the higher of the base rent or 3% of gross sales for years 4-6 with a review of the base rental percentage and base rent three-yearly commencing in year 7.

The rental for the previous golf activity at the site was set at a Base Rent of $25,000 per annum plus GST or 6% of Gross Sales Rental for activities generated from the premises including the mini golf course and cafe rental, whichever was the higher return.

The proposed rental for the first three years when compared to a similar activity on Council land is approximately 18% lower. Given the capital investment required officers are satisfied this is a good return for bare land that would otherwise sit vacant.

5.15 Public consultation on the Draft QEII Park Master Plan was undertaken in 2018. As a result of that consultation an opportunity was identified which provided a portion of QEII Park being identified in the Master Plan to "be investigated for commercial opportunities".

5.16 The intent to award a lease to the Respondent will require public notification in accordance with section 138 of the Local Government Act.

5.17 The decision affects the following wards/Community Board areas:

Waitai Coastal-Burwood Community Board.

6. Policy Framework Implications Ngā Hīraunga ā- Kaupapa here

Strategic Alignment Te Rautaki Tīaroaro

6.1 This report supports the Council's Long Term Plan (2021 - 2031):

6.1.1 Activity: Parks and Foreshore

· Level of Service: 6.8.5 Satisfaction with the overall availability of recreation facilities within the city's parks and foreshore network. - Resident satisfaction with the availability of recreation facilities across the parks and foreshore network: >= 70%.

Policy Consistency Te Whai Kaupapa here

6.2 The decision is consistent with Council’s Plans and Policies.

6.3 The decision contained within this report affecting the south-west corner of QEII Park is consistent with the actions recommended in the QEII Master Plan.

Impact on Mana Whenua Ngā Whai Take Mana Whenua

6.4 The decision does involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does specifically impact Mana Whenua, their culture and traditions.

6.5 The draft master plan was developed with input from Mahaanui Kurataiao Ltd (MKT) but did not originally include a commercial recreational activity. In response to a submission, the Hearings Panel recommended to the Council that staff investigate a commercial recreational activity in this area of the park through an RFP process.

6.6 Officers will consult with MKT prior to proceeding with the recommended agreement to grant a lease and if there are any concerns raised by MKT, officers will look at their feedback and work through any matters they might raise. If their concerns cannot be resolved, officers will report back to the Community Board for a further decision.

Climate Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi

6.7 The land will not be available to return to its natural state as a wetland.

6.8 The construction of the built facilities will not add material amounts of greenhouse gases and sympathetic landscaping and plantings will enhance the surrounding environment.

Accessibility Considerations Ngā Whai Whakaaro mā te Hunga Hauā

6.9 All improvements made to the land will be required to comply with current accessibility requirements as set out in the current building regulations.

7. Resource Implications Ngā Hīraunga Rauemi

Capex/Opex Ngā Utu Whakahaere

7.1 Cost to Implement - all costs to be the responsibility of the Respondent.

7.2 Maintenance/Ongoing costs - all costs to be the responsibility of the Respondent.

7.3 Funding Source - no funding from the Council.

Other He mea anō

7.4 The Respondent will be required to provide evidence of a Bank Bond or other such guarantee that is sufficient to ensure the removal of the building and improvements at the end of the lease.

8. Legal Implications Ngā Hīraunga ā-Ture

Statutory power to undertake proposals in the report Te Manatū Whakahaere Kaupapa

8.1 Local Government Act 2002: authority to enter into a lease pursuant to s138.

8.2 Delegations – Parks (Part D – Sub Part 1 – Community Boards).

8.3 The Council has delegated to Community Boards the responsibility, duty, power etc. “To grant leases or licences for a maximum term of 35 years to any person or body over parks, and to authorise staff to sign all required documentation.”

Other Legal Implications Ētahi atu Hīraunga-ā-Ture

8.4 The legal consideration is the granting of the lease. It is proposed that negotiations on the Agreement to Lease and Deed of Lease be delegated to Council officers to complete and finalise those commercial arrangements on terms consistent with the key terms outlined in this report.

8.5 All agreements will be prepared by the Council's legal services counsel.

9. Risk Management Implications Ngā Hīraunga Tūraru

9.1 The risk to the Council is that the business will not succeed financially and the Council will be left with building improvements on a Park. To mitigate this risk, a bank bond will be required from the Respondent in an amount sufficient to cover the removal of the building improvements and reinstatement of the land.

Attachments Ngā Tāpirihanga

No.	Title	Page
a ⇩	Five Under Par RFP Response - Financial Information Redacted	104
b	Five Under Par RFP Full Response Including Financials - Confidential
c	Review of Financial Bonafides - Confidential
d ⇩	Transport Evaluation	174
e ⇩	RFP Officer Evaluation	176

In addition to the attached documents, the following background information is available:

Document Name	Location / File Link

Confirmation of Statutory Compliance Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories Ngā Kaiwaitohu

Author	Kathy Jarden - Team Leader Leasing Consultancy
Approved By	Mary Richardson - General Manager Citizens & Community

Waitai Coastal-Burwood Community Board

12 September 2022

16. Waitai Coastal-Burwood Summer with your Neighbours 2022-23
Reference Te Tohutoro:	22/1088488
Report of Te Pou Matua:	Katie MacDonald, Support Officer, katie.macdonald@ccc.govt.nz
General Manager Pouwhakarae:	Mary Richardson, General Manager, Citizens and Community, mary.richardson@ccc.govt.nz

1. Purpose of Report Te Pūtake Pūrongo

1.1 The purpose of this report is for the Waitai Coastal-Burwood Community Board to consider applications received for their 2022-23 Waitai Coastal-Burwood Summer with your Neighbours and to allocate funding as appropriate.

1.2 There is a balance of $3,800 allocated to the 2022-23 Coastal-Burwood Summer with your Neighbours. Staff have proposed in this report to allocate an additional $115 from the 2022-23 Waitai Coastal-Burwood Discretionary Response Fund.

2. Officer Recommendations Ngā Tūtohu

That the Waitai Coastal-Burwood Community Board:

1. Allocate $115 from its 2022-23 Discretionary Response Fund towards Summer with your Neighbours 2022-23. Noting that these funds are in addition to the $3,800 allocated by the Board for this project at their 15 August 2022 meeting.

2. Allocate its 2022-23 Summer with your Neighbours as follows:

	Applicant	Activity	No. Attending	Recommendation
1	Betty Chapman Bottlelake Residents Neighbourhood Group	Barbeque	24	$60.00
2	Briar Thompson	Dinner and games evening suitable for all families	30	$75.00
3	Brian Jones	Street Barbeque	80	$200.00
4	Kim Hillson	Barbeque	35	$87.50
5	Vivien Knight	Barbeque for the street	25	$62.50
6	Heidi Smith	Barbeque	20	$50.00
7	Sam Healy	Get together with neighbours and friends	35	$87.50
8	Konstatin Tkatchenko	Annual meeting and BBQ	40	$100.00
9	Amanda Neil	Spring street party with softball tournament, treasure hunt and barbeque tea	25	$62.50
10	Fran Raine	Street Barbeque	100	$200.00
11	Jane Oakden	Pot Luck Street Barbeque	35	$87.50
12	Claire Armstrong	Neighbours BBQ with kids and sports	60	$140.00
13	Elissa Smith	Afternoon Tea event for neighbours to meet and chat	30	$75.00
14	Demelza Pearey	BBQ	60	$100.00
15	Daphne McCurdy	Dinner and mingle	60	$150.00
16	Anne McAllister	Street Barbeque	25	$62.50
17	Joanne Lill	Tompkins Lane Annual Christmas BBQ	20	$50.00
18	Kylie Sullivan	Small Street Gathering / BBQ	70	$175.00
19	Nina Archbold	Street get together and BBQ	60	$150.00
20	Lyn Nugent	Block Party	30	$75.00
21	Mathew Wilson on behalf of Jordan Wilson Avondale Community Garden	Community BBQ Open Day	200	$200.00
22	Jessica Brown	BBQ and Games	30	$75.00
23	Amy Ridpath	Neighbours BBQ	30	$75.00
24	Koral Fitzgerald	Neighbourhood Support Group BBQ Christmas Celebration	26	$65.00
25	Laura Grant	Street BBQ	40	$100.00
26	Southshore Residents Association Karina Franks	Annual Community Picnic	200	$200.00
27	Wainoni Avonside Community Services Trust Betty Chapman	Fun Day, High Tea, Sausage Sizzle, Neighbours Bring & Brac Day	30	$75.00
28	Aranui Bike Fixup Seven Muir	BBQ Celebration	50	$125.00
29	New Brighton Catholic School Angel Moore	Whole school / whanau / community gathering	450	$200.00
30	Te Wero Gymnastics Tomomi McDonald	Community gathering open day	100	$200.00
31	Christchurch School of Gymnastics Donna Evans	A spring event - "Hui" for the local community.	1000	$200.00
32	New Brighton Union Church Lynda Burdekin	Penguin Picnic	60	$150.00
33	Dallington Community Trust Tony Douglas	A series of eight street BBQs	200	$200.00

3. Note that the granted funds are to be used towards food, non-alcoholic drinks or invitation/advertising costs only.

4. Return any funding not required by the successful applicants from the Waitai Coastal-Burwood 2022-23 Summer with your Neighbours back to the 2022-23 Waitai Coastal-Burwood Discretionary Response Fund.

3. Key Points Ngā Take Matua

Strategic Alignment Te Rautaki Tīaroaro

3.1 The recommendations are strongly aligned to the Strategic Framework and in particular the strategic priority of Strengthening Communities. It will provide a strong sense of community, active participation in civic life, safe and healthy communities, celebration of our identity through arts, culture, heritage and sport, valuing the voices of children and young people.

Decision Making Authority Te Mana Whakatau

3.2 The Community Board has the delegated authority to determine the allocation of the Discretionary Response Fund for each community.

3.2.1 Allocations must be consistent with any policies, standards or criteria adopted by the Council.

3.2.2 The Fund does not cover:

· Legal challenges or Environment Court challenges against the Council, Council Controlled organisations or Community Board decisions.

· Projects or initiatives that change the scope of a Council project or that will lead to ongoing operational costs to the Council (though Community Boards can recommend to the Council that it consider a grant for this purpose).

Assessment of Significance and Engagement Te Aromatawai Whakahirahira

3.3 The decisions in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

3.4 The level of significance was determined by the number of people affected and/or with an interest.

3.5 Due to the assessment of low significance, no further community engagement and consultation is required.

Discussion Kōrerorero

3.6 At its meeting on 15 August 2022, the Waitai Coastal-Burwood Community Board resolved to allocate $3,800 from its 2022-23 Discretionary Response Fund to its 2022-23 Summer with your Neighbours.

3.7 Local community groups and previous applicants were sent information inviting them to apply for Summer with your Neighbours funding as allocated by the Board.

3.8 Summer with your Neighbours will run from 22 October 2022 to 31 March 2023. Applications for funding opened on 15 July 2022 and closed at 5pm on Friday 12 August 2022.

3.9 Shortly after the closing date, 33 applications had been received. For comparison, the 2021-22 Waitai Coastal-Burwood Summer with your Neighbours, 33 applications were also received, with 33 being presented to the Board for consideration having met the guidelines and provided enough information to enable assessment of their application.

3.10 The 33 applications received to the 2022-23 Waitai Coastal-Burwood Summer with your Neighbours were assessed to ensure that they meet the guidelines and staff have recommended an amount to be allocated to each application. Some of the applicants have applied for alcohol and fireworks costs which are noted as being excluded for funding in the guidelines. As they have other costs (such as food) that are eligible for funding, their applications have proceeded to the consideration stage. All successful applicants will be told that the funding allocated to them can be used towards food, non-alcoholic drinks or invitation/advertising costs only.

3.11 The officer recommendations were based on the following, in order to maintain consistency over the allocation of recommendations city-wide:

· A formula of $2.50 per person has been applied city-wide as a consistent approach to applications.

· A maximum of $200 per event was applied to all applicants.

· Where two approximate attendee numbers have been noted, recommendations are based on the higher approximate figure.

· When the requested amount is less than the $2.50 per head formula, the requested amount is what has been recommended.

3.12 Organisations have been recommended for funding by staff for the 2022-23 Waitai Coastal-Burwood Summer with your Neighbours. In 2021-22 staff recommended that applications from organisations not be allocated funding. This was due to the amount allocated and the guidelines stating; "Funding is seen as a small contribution towards holding a gathering. Because it is intended to 'bring neighbours together', applications from individuals getting together and holding a local gathering will take priority over those held by organisations."

3.13 The Board at the decision meeting considering the 2021-22 Summer with your Neighbours applications decided to grant additional funding from the Discretionary Response Fund in order to fund the applications from organisations. This year the amount allocated to Summer with your Neighbours 2022-23 is reflective of the amount the Board granted in the previous year (including the amount granted to organisations).

3.14 A decision matrix (refer Attachment A) outlines the applications and staff recommendations. Also included are the Summer with your Neighbours Guidelines (refer Attachment B).

Attachments Ngā Tāpirihanga

No.	Title	Page
a ⇩	Coastal-Burwood Summer with your Neighbours 2022-23 - Matrix	186
b ⇩	Summer with your neighbours 2022-23 - Guidelines	191

Confirmation of Statutory Compliance Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories Ngā Kaiwaitohu

Author	Katie MacDonald - Support Officer
Approved By	Christopher Turner-Bullock - Manager Community Governance, Coastal-Burwood

Waitai Coastal-Burwood Community Board

12 September 2022

19. Waitai Coastal-Burwood Community Board Area Report - September 2022
Reference Te Tohutoro:	22/344581
Report of Te Pou Matua:	Christopher Turner-Bullock, Community Governance Manager christopher.turner@ccc.govt.nz
General Manager Pouwhakarae:	Mary Richardson, General Manager, Citizens and Community mary.richardson@ccc.govt.nz

1. Purpose of Report Te Pūtake Pūrongo

This report provides the Board with an overview on initiatives and issues current within the Community Board area.

2. Officer Recommendations Ngā Tūtohu

That the Waitai Coastal-Burwood Community Board:

1. Receive the Waitai Coastal-Burwood Community Board Area Report for September 2022.

3. Community Support, Governance and Partnership Activity

3.1 Community Governance Projects

Activity

Detail

Timeline

Strategic Alignment

Te Tira Kāhikuhiku - 16 August 2022

Two deputations were received from:

Siobhan Murphy, Cilla Clements, and Hayley Guglietta spoke about their plans for Avon Ōtākaro Network Loop including a Peace Park.

Hayley Guglietta and Cathy Allden spoke about their plans for the Revolution Community Café.

Te Tira Kāhikuhiku recommended that Land Information New Zealand agrees to:

The extensions approved at the July meeting, for 6 month extensions for licenses to the Avon Loop Planning Association, Salam Garden and Life in Vacant Spaces were amended “until the land is transferred to Christchurch City Council ownership”.

Te Tira Kāhikuhiku recommends that Land Information New Zealand agrees to extend the transitional land use license to Eden Project New Zealand until the land is transferred to Christchurch City Council ownership.

Te Tira Kāhikuhiku approved the application for the Extravaganza Fair for 4 days in October at the site on the corner of New Brighton Road and Locksley Avenue.

Ongoing

Board Priority 5

3.2 Community Funding Summary

3.2.1 For the Board’s information, a summary is provided (refer Attachment A) on the status of the Board’s 2022-23 funding as at 19 August 2022.

3.2.2 There were four youth development fund applications approved under delegation of the Waitai Coastal-Burwood Community Governance Manager in the month of August:

· Dylan Baars, a 13 year old student residing in the Coastal Ward, was granted $100 towards his accommodation costs to attend the South Island Under 15 Football Invitational Tournament as part of the Shirley Boys High School Junior Eleven Football team from 29 August to 1 September 2022.

· Issac Cooper, a 13 year old student residing in the Coastal Ward, was granted $100 towards his accommodation costs to attend the South Island Under 15 Football Invitational Tournament as part of the Shirley Boys High School Junior Eleven Football team from 29 August to 1 September 2022.

· Christchurch Girls High School on behalf of Matisse Foster, a 13 year old student residing in the Burwood Ward, was granted $250 towards the costs of Matisse's flights to attend the National Final's of the Readers Cup Competition in Auckland on 20 September 2022. Matisse was part of a four person team who qualified as the sole team representing Canterbury at this competition.

· Bethany Andrew, a 13 year old student residing in the Burwood Ward, was granted $250 towards her flight costs to attend the NZCAF Aerobic National competition in Invercargill from 17 to 18 September.

3.3 Participation in and Contribution to Decision Making

3.3.1 Report back on other Activities contributing to Community Board Plan [for items not included in the above table but are included in Community Board Plan]

· ReNew Brighton

ReNew Brighton hosted their monthly Connections hui on 11 August which focused specifically on progressing an emergency response plan for the greater Brighton area.

With a great turn out from a range of groups representing the many communities who reside in the Brighton area, the hui included an introduction from Community Resilience Coordinator in the Civil Defence and Emergency Team who will be working with the community to support the development of this plan. Participants were encouraged to give their whakaaro on what was important to include in the plan, who needed to be involved and how to take the plan forward.

ReNew Brighton received $20,000 from the Community Resilience Partnerships Fund 2019-2020, to deliver projects where a need in the community was identified. COVID-19 along with other priorities delayed this mahi but this has given ReNew a chance to engage and understand the needs within the community and identify key projects they can now progress and deliver over the coming months. The Emergency Response Plan is one of these key projects and a project lead, Glen Rutherford, has been appointed to continue to engage and work with the communities in the Brighton area to progress this.

· New Brighton Project

In line with the Community Board Priority Making our place appealing and attractive for all, New Brighton Project have instigated an initiative to smarten up the windows of Savemart which had been recently boarded up after some vandalism. Thanks to Gavin Fantastic as part of the New Brighton Outdoor Art Foundation, the building now boasts a creative beachy themed pop of colour making the street much more attractive to visitors attending the New Brighton weekly Seaside Market on Saturdays. Another beach theme piece of pop-up art was also created and installed brightening up the corner of Beresford and Oram Avenue.

· The Bridge South Brighton

On Saturday 13 August 2022, The Bridge hub together with Dune Café held an open day from 9am to 1pm. The doors were opened for the community to explore the offerings at The Bridge Hub. The Dune Café officially opened on 10 August 2022. The café will be open Wednesday to Sunday, 9am to 4pm.

· Roy Stokes Creative Community Hub

Life in Vacant Spaces (LiVS) is looking to support different users of New Brighton's Roy Stokes hall, both in numbers and types, to increase the use of the space and continue to work with community promote and establish the Hall as a creative community hub.

The hall is currently used regularly by The Christchurch Circus Trust and the T.O.I Collective Art Studio and Gallery who have developed their Green Room Creative Club, as safe an inspiring space home to four groups; T.O.I Collective, ODF Recycled Plastic Design, Tone Smiles and Seaview Yoga with Alice.

Since moving to their new location T.O.I Collective been creating some exciting murals inside the building as well as holding as series of workshops including their Skatedeck Workshop they ran in the July school holidays. The mural shown below is the work of one of their year 10 student Tessa Langham who designed their 'portal to the kitchen.'

More recently, on Wednesday 31 August Roy Stokes Hall was host to a Messy Play workshop for tamariki aged from 6 months to 5 years old. This pop-up workshop, delivered by Messy Mates, encourages sensory and development play and is part of a series of messy play workshops across the city.

· Park run

A new Parkrun for the east of the city will launch on Saturday 8 October 2022 with the start/finish area north of Broad Park. Runners and walkers will complete a 5km loop track into Bottle Lake Forest. The group have received some financial support from the Coastal-Burwood capacity funds for equipment for this programme.

· Disc Golf Ascot

A new 18 basket disc golf course opened mid-August and the Community Board allocated $10,071 towards the course from the 2020-21 Discretionary Response Fund. The course was approved by Parks staff including arborists. The course was installed by Bros for Change a local organisation working alongside Christchurch Disc Golf to get the course completed as part of the QEII Park Masterplan 2019. For more information about the course https://www.christchurchdiscgolf.org.nz/courses

· Disc Golf Event – Make it Māwhero, Ōtautahi

This will be held on Saturday 24 September 2022 at Ascot Disc Golf Course as a fun one-day doubles event to raise money for the Breast Cancer Foundation NZ. The aim is also to encourage more Wāhine to give the sport a go. Three divisions will be available; Mixed, Womens and Juniors.

Entry fee is $70 per person with all proceeds being donated to the Breast Cancer Foundation NZ. All players will receive a players pack which will include a disc along with other goodies and lunch will be provided.

Parklands Reserve Youth Audit

We have contracted with Canterbury Youth Workers Collective and Youth Voice Canterbury to run a ReVision youth audit of the Parklands Reserve. This will take place in September with young people aged 12 to 24 years invited to participate in two workshops to share their views on the youth friendliness of the space. The kaupapa of the ReVision Youth Friendly Space Audit is about creating tangible ways for local young people to have their say in decisions that affect them and the world around them. ReVision has its origins in the Strengthening the Youth Sector project, is hosted by Rerenga Awa (Canterbury Youth Workers Collective) on behalf of the Youth Voice Canterbury. Youth Audit Leaders will work with a team of young people to audit how Youth Friendly a place or space is, assessing the safety, appeal, accessibility, resourcing, and youth-friendliness of the space. Using the resources and tools provided, Team Leaders will produce a report providing scores, feedback and recommendations on the youth friendliness of the space. The intent is to share this information internally and with other locally based youth organisations, and address what improvements could be made to the Reserve.

· North Beach – Beach Access Project

The project now has signage installed on the storage container located at North Beach Surf Life Saving Club carpark. This service is now up and running and ready for the warmer weather. The purpose of the project is to help people get access to the foreshore and into the shallows of the water and helps them avoid areas on the beach which may make their journey more difficult. People can use their own wheelchairs or the special beach wheelchairs. This service is completely free for anyone who wants to use it. The project is managed by the North Beach Residents’ Association and the North Beach Surf Club who have teamed up to manage the project during the summer surf club season. North Beach is probably the best suited beach in Christchurch to host a beach access mat, due to its flat access from the carpark, past the surf club and straight out onto the sand. The project has received funding from Council’s Metropolitan Discretionary Response Fund.

· Aranui Bike Fixup

The Aranui Bike Fixup celebrated their third Birthday on 11 August 2022. Operating behind the Baptist Church on 153 Breezes Road they run 458 Repair Sessions donated 561 bikes to local residents and contributed close to 2000 volunteer hours since they launched in 2019.

The group run weekly repair sessions upskilling local residents, especially youth on how to repair and care for their bikes. Not only giving advice they also provide tools to help young people build up their own kits so they can become more independent. The group also distribute donated bikes to those who need them in the community as well as run a Bike trailer for hire which community groups and schools can borrow free of charge to allow students and participants access to high quality bikes for programmes, events and activities at no cost.

Attachments Ngā Tāpirihanga

No.	Title	Page
a ⇩	Waitai Coastal-Burwood Community Board Funding Update as at 30 August 2022	212

Signatories Ngā Kaiwaitohu

Authors

Cindy Sheppard - Community Board Advisor

Katie MacDonald - Community Support Officer

Emily Toase - Community Development Advisor

Rory Crawford - Community Recreation Advisor

Jacqui Miller - Community Recreation Advisor

Christopher Turner-Bullock - Manager Community Governance, Coastal-Burwood

Approved By

Christopher Turner-Bullock - Manager Community Governance, Coastal-Burwood

Matthew McLintock - Manager Community Governance Team

John Filsell - Head of Community Support and Partnerships

Name	Subject
Dallington Community Cottage Trust	Trust Update

10. Proposed Road Name - 7 Sandy Avenue
Reference Te Tohutoro:	22/1070720
Report of:	Paul Lowe, Team Leader Planning, paul.lowe@ccc.govt.nz
General Manager:	Jane Davis, General Manager, Infrastructure, Planning and Regulatory Services, jane.davis@ccc.govt.nz

11. Proposed Lane Names - 146 Seaview Road
Reference Te Tohutoro:	22/1080419
Report of:	Paul Lowe, Team Leader Planning, paul.lowe@ccc.govt.nz
General Manager:	Jane Davis, General Manager, Infrastructure, Planning and Regulatory Services, jane.davis@ccc.govt.nz

Funding Request Number	Organisation	Project Name	Amount Requested	Amount Recommended
00064699	New Brighton Project Incorporated	Blanket Bank Rent	$2,392	$2,392
00064729	The Brighton Gallery Trust	AED Installation for Carnaby Lane	$3,400	$3,400

Total Budget 2022-23	Granted To Date	Available for allocation	Balance If Staff Recommendation adopted
$92,002	$39,413	$52,589	$46,797

7. Correspondence
Reference Te Tohutoro:	22/1199778
Report of Te Pou Matua:	Cindy Sheppard, Community Board Advisor cindy.sheppard@ccc.govt.nz
General Manager Pouwhakarae:	Mary Richardson, General Manager, Citizens and Community mary.richardson@ccc.govt.nz

17. Waitai Coastal-Burwood 2022-23 Discretionary Response Fund Applications - New Brighton Project Incorporated and The Brighton Gallery Trust
Reference Te Tohutoro:	22/1088723
Report of Te Pou Matua:	Emily Toase – Community Development Advisor emily.toase@ccc.govt.nz
General Manager Pouwhakarae:	Mary Richardson, General Manager, Citizens and Community mary.richardson@ccc.govt.nz

18. Waitai Coastal-Burwood 2022-23 Discretionary Response fund Application - Amercian Football Canterbury Incorporated
Reference Te Tohutoro:	22/1088712
Report of Te Pou Matua:	Jacqui Miller – Community Recreation Advisor jacqui.miller@ccc.govt.nz
General Manager Pouwhakarae:	Mary Richardson – General Manager Citizens and Community mary.richardson@ccc.govt.nz

Total Budget 2022/23	Granted To Date	Available for allocation	Balance If Staff Recommendation adopted
$92,002	$39,413	$52,589	$51,089

20. Valedictory
Reference Te Tohutoro:	22/1189285
Report of Te Pou Matua:	Christopher Turner-Bullock, Community Governance Manager christopher.turner@ccc.govt.nz
General Manager Pouwhakarae:	Mary Richardson, General Manager, Citizens and Community mary.richardson@ccc.govt.nz

ITEM NO.	GENERAL SUBJECT OF EACH MATTER TO BE CONSIDERED	SECTION	SUBCLAUSE AND REASON UNDER THE ACT	PLAIN ENGLISH REASON	WHEN REPORTS CAN BE RELEASED
15.	Commercial Recreation Opportunity - QEII Park
	Attachment b - Five Under Par RFP Full Response Including Financials	s7(2)(b)(ii), s7(2)(h), s7(2)(i)	Prejudice Commercial Position, Commercial Activities, Conduct Negotiations	Financial projects included in RFP - commercially sensitive	1 June 2023 Successful negotiation of lease
	Attachment c - Review of Financial Bonafides	s7(2)(b)(ii)	Prejudice Commercial Position	Company projected earnings included in RFP document	1 June 2023 Successful completion of lease - financial projections to be redacted.