Agenda of Te Pātaka o Rākaihautū Banks Peninsula Community Board

Te Pātaka o Rākaihautū Banks Peninsula Community Board

12 September 2022

Unconfirmed

Te Pātaka o Rākaihautū

Banks Peninsula Community Board

Open Minutes

Date: Monday 29 August 2022

Time: 10.01am

Venue: Lyttelton Community Boardroom,
25 Canterbury Street, Lyttelton

Present

Chairperson

Deputy Chairperson

Members

Tori Peden

Tyrone Fields

Reuben Davidson

Nigel Harrison

Howard Needham (via Zoom)

Jamie Stewart (via Zoom)

Andrew Turner

Scott Winter

Penelope Goldstone

Manager Community Governance, Banks Peninsula

941 5689

penelope.goldstone@ccc.govt.nz

www.ccc.govt.nz

Part A Matters Requiring a Council Decision

Part B Reports for Information

Part C Decisions Under Delegation

Karakia Tīmatanga: Tyrone Fields

The agenda was dealt with in the following order.

1. Apologies Ngā Whakapāha

Part C

Community Board Decision

There were no apologies received.

2. Declarations of Interest Ngā Whakapuaki Aronga

Part B

There were no declarations of interest recorded.

3. Confirmation of Previous Minutes Te Whakaāe o te hui o mua

Part C

Community Board Resolved BKCB/2022/00066

That the minutes of the Te Pātaka o Rākaihautū Banks Peninsula Community Board meeting held on Monday, 15 August 2022 be confirmed.

Reuben Davidson/Scott Winter Carried

4. Public Forum Te Huinga Whānui

Part B

There were no public forum presentations.

5. Deputations by Appointment Ngā Huinga Whakaritenga

Part B

There were no deputations by appointment.

6. Presentation of Petitions Ngā Pākikitanga

Part B

There was no presentation of petitions.

7. Reserve Management Committee Meeting Minutes

Community Board Resolved BKCB/2022/00067

Original Officer Recommendation Accepted Without Change

Part B

That the Banks Peninsula Community Board:

1. Receive the minutes of the following Reserve Management Committees:

· Okains Bay Reserve Management Committee – 29 July 2022

· Awa-iti Reserve Management Committee – 10 August 2022

· Okains Bay Reserve Management Committee – 10 August 2022

Andrew Turner/Nigel Harrison Carried

8. Akaroa Issues Working Party

Community Board Resolved BKCB/2022/00068

Original Officer Recommendation Accepted Without Change

Part C

That the Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Receive the information in this report.

2. Recommend to the incoming Te Pātaka o Rākaihautū Banks Peninsula Community Board that it not establish an Akaroa Issues Working Party as part of its governance structure for 2022/25.

3. Further recommend to the incoming Community Board that it formally appoint a Board member to the Akaroa and Bays Forum to act as the Board’s representative and liaison with that group.

Scott Winter/Tyrone Fields Carried

9. Elected Members’ Information Exchange Te Whakawhiti Whakaaro o Te Kāhui Amorangi

Part B

Elected Members exchanged the following information:

· Recent Lyttelton Yacht Club meeting – discussion of Naval Point Development Plan and SailGP plans.

· Transport Management Plan – questions about the timing of release and communications to be provided to the community.

· Orton Bradley Park – developments with café.

· Lack of Board member photograph in the Lyttelton Boardroom.

· Recent public meeting in Akaroa – well attended and good discussion. Covered issues such as Destination Management Plan, sea level management, community input into Traffic Management Plan.

· Yew Cottage – still getting flooded in weather event – question should it be moved.

· Lyttelton Historic Museum Society AGM – well attended, current members re-elected, but seeking new members as well.

· White Room Community Creative Space – wonderful exhibition.

· Gerard Smyth – local filmmaker and documentarian featured by national media.

· ChristchurchNZ Visitors and Residents Survey – the public can make submissions through online links.

· Public meeting in Akaroa – well attended by Council staff, Mayor, Deputy Mayor, Elected Members, ChristchurchNZ members and staff. Demonstrates that the issues raised are being taken seriously. Very engaged community.

· Little Akaloa – issues being addressed after recent rain events. Residents have expressed appreciation for the way things have progressed.

· Snap / Send / Solve – some frustration that certain jobs are taking longer to be resolved based on prioritisation. Acknowledgement of large number of jobs and high staff sickness rates.

· Climate change – visible signs all around the Peninsula. Concerns equally for damage from run-off and danger of fire risk.

· Cass Bay planting around Steadfast – community is excited about the landscape plan and possibility of future track building.

· Te Tira Kāhikuhiku Consultative Group for the Red Zone – Board member role as delegate has diminished since red zone has been handed over to Council. Community groups keen to participate.

· Little River Flooding Hui – residents and stakeholders grateful that notes have been released, especially those who could not attend.

· Birdlings Flat lights turned back on – residents were unaware when this was going to happen. Looking to next steps in process.

· Banks Peninsula Water Zone Committee – interested in other ways in which it could have an impact.

· Issues with people building over paper roads.

· Kaituna Feedlots – have received some questions from residents. More information is forthcoming.

9.1 Cressy Terrace - Water Mains Work

The Board heard there had been ongoing work on the water mains in Cressy Terrace which was having an impact to residents’ water supply. Residents had questioned the lack of communication on when the water would be turned off.

Part B

That the Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Request information on what communications have been employed to advise residents of Cressy Terrace, in Lyttelton, when the water supply to their properties would be interrupted.

Karakia Whakamutunga: Tyrone Fields

Meeting concluded at 10.35.

CONFIRMED THIS 12th DAY OF SEPTEMBER 2022.

Tori Peden

Chairperson

Te Pātaka o Rākaihautū Banks Peninsula Community Board

12 September 2022

9. HMNZS Steadfast Landscape History & Conservation Report
Reference / Te Tohutoro:	22/1173730
Report of / Te Pou Matua:	Maria Adamski, Asset Engineer, Buildings and Heritage, maria.adamski@cc.govt.nz
General Manager / Pouwhakarae:	Mary Richardson, GM Citizens & Community, mary.richardson@ccc.govt.nz

1. Brief Summary

1.1 The purpose of this report is to present the HMNZS Steadfast Landscape History & Conservation Report (Report) to the Te Pātaka o Rākaihautū Banks Peninsula Community Board.

1.2 A request to present the HMNZS Steadfast Landscape History & Conservation Report to the Community Board September meeting was made at a community and staff meeting on 12 August 2022 at HMNZS Steadfast.

1.3 The HMNZS Steadfast Landscape History & Conservation Report is available as Attachment A under separate cover and can be accessed here.

2. Officer Recommendations Ngā Tūtohu

That the Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Receive the information in the draft HMNZS Steadfast Landscape History & Conservation Report.

2. Notes that staff will now engage with Te Hapū o Ngāti Wheke to enable the Rūnanga to review and provide input into the draft report.

3. Detail Te Whakamahuki

3.1 HMNZS Steadfast, a Regional Park located in Cass Bay, was the site of the former Royal New Zealand Navy Armament Depot established and actively used between 1943-1961.

3.2 Prior to becoming an Armament Depot the land was farmed.

3.3 Post 1961 the area was set aside for government buildings with TS Steadfast gaining permission to use the buildings and grounds in 1965.

3.4 The Banks Peninsula District Council purchased the site in 1999 and started to prepare the site for subdivision around 2005. This was subsequently retracted due to strong community opposition.

3.5 The Canterbury Earthquakes 2010-11 caused rock fall into the site damaging a number of the ammunition buildings. After losing its building at Redcliffs, TS Cornwall merged with TS Steadfast to form TS Godley. TS Godley continues Sea Cadet occupation of the site.

3.6 In 2019, the Council publicly notified a proposal to consider transfer of the buildings to TS Godley with a grounds lease. This was to provide some security of tenure to enable TS Godley to invest in the buildings.

3.7 Members of the community requested a development plan for the site before making a decision on the buildings.

3.8 A Landscape Plan was drafted that provided an outline for the development of the park. The draft plan was consulted on in early 2021 and adopted by the Banks Peninsula Community Board later that year.

3.9 One of the short-medium term actions of the Landscape Plan was to commission a heritage assessment of the site to inform ongoing management before implementing the Landscape Plan.

3.10 Parks staff and the Heritage Team developed a brief and engaged a consultant to prepare the Report. The specialist team engaged included a Landscape Architect, Conservation Architect and a Heritage Consultant.

3.11 The purpose of the Report is to understand the cultural heritage value of the site and assess its heritage significance to guide future management.

3.12 HMNZS Steadfast is significant as the setting for the South Island Royal Navy Armament Depot and associated military buildings and for its views and historic rural landscape character.

3.13 The Report provides conservation and implementation policies to protect the significant features, fabric and spaces of HMNZS Steadfast consistent with the ICOMOS NZ Charter for the Conservation of Places of Cultural Heritage Value 2010 (NZ Charter 2010) and the ICOMOS Historic Gardens (The Florence Charter 1981).

3.14 HMNZS Steadfast is not a scheduled heritage place in the Christchurch District Plan thus the District Plan Heritage rules do not apply to the site. The site is not listed as a Historic Place with Heritage New Zealand Pouhere Taonga.

3.15 This conservation plan should be considered as a guiding document for decision making, it does not have endorsed Council policy status.

3.16 The community have expressed their views regarding the site on a number of occasions. The first consultation occurred when Banks Peninsula District Council purchased the land in 1999. Consultation saw Cass Bay residents expressing a desire for walking tracks linked to Lyttelton, the foreshore and Summit Road along with a facility for play groups and community activities.

3.17 At the same time, the Council restricted community use to the lower portion of the park with TS Steadfast activities transferred to the west side of the stream. The upper portion of the site was to be subdivided. In preparation for the subdivision in 2005 a Heritage Covenant was prepared between BPDC and the New Zealand Historic Places Trust identifying the buildings and structures with potential heritage significance. As the subdivision did not proceed the covenant was not registered.

3.18 The second consultation in 2019 was the publically notified proposal to transfer the buildings to TS Godley. This resulted in a request from the community to prepare a landscape plan.

3.19 The third consultation was on the draft Landscape Plan in 2021. There were 52 submissions with several relating to heritage. There was support for the recognition of cultural heritage, retention and repair of the buildings (several submitters), commissioning of a heritage assessment of the wider site (several submitters), and for the provision of access to, protection of and heritage opportunities in the Harbour Basin.

3.20 The adoption of the Landscape Plan in late 2021 initiated the commissioning of a heritage assessment. As part of the brief the consultants were required to engage with key stakeholders.

3.21 TS Godley, Cass Bay Residents Association, the Reserve Management Committee and Governors Bay author Jane Robertson were consulted during the drafting of the Report. Information and groups’ aspirations have been incorporated into the report.

3.22 A draft Report was reviewed internally by Parks staff and the Heritage Team. It was provided to TS Godley and Cass Bay Residents Association for comment prior to finalising.

3.23 Lastly the final draft Report was provided to TS Godley, Cass Bay Residents Association and the Reserve Management Committee for comment. Staff met with both groups to discuss questions they had about the application of the Report to proposed developments on the site.

3.24 A statement from Robert Allan of his experiences on the site was presented to the Community Board as background to a Community Board visit to HMNZS Steadfast on 14 April 2022. The statement was forwarded to the Report's authors and evidenced in the Report.

3.25 An interview to record Robert Allan's recollections was undertaken by staff during the week of 22nd August 2022. In addition to the previous statement Robert's oral record highlights how the depot was an integral part of community life in Cass Bay in the 1940s – 1960s.

3.26 The Report is a living document that is reviewed and updated every ten years or reviewed whenever there is a major change, significant new information is discovered or the site is impacted by a natural disaster.

3.27 The ten yearly review takes the opportunity to include new information and changes to the site that may have impacted on the significance or authenticity of the site. The review provides the chance to monitor ongoing effectiveness of the policies.

3.28 The Report is consistent with the Heritage Strategy. It:

· Has identified, researched and documented the values of the whole site.

· Has provided protection to the heritage values using best practice conservation ensuring it is available for future generations.

· Ensures the heritage of the site is celebrated and promoted through its continued and living use.

· Connects us to the past.

3.29 The Report takes into consideration the HMNZS Landscape Plan providing guidance for the implementation of the Plan.

Impact on Mana Whenua Ngā Whai Take Mana Whenua

3.30 Steadfast park occupies ancestral land of Te Hapū o Ngāti Wheke.

3.31 The report provides a section on Māori settlement and land use of Banks Peninsula. The Report identifies important landmarks and place names addressing kaitiakitanga in Policy 2 of the document.

3.32 The draft plan has considered the Landscape Plan that was developed with representatives of Te Hapū o Ngāti Wheke.

Attachments / Ngā Tāpirihanga

No.	Title	Page
a ⇨	HMNZS Steadfast Conservation Plan DRAFT 2022 (Under Separate Cover)

In addition to the attached documents, the following background information is available:

Document Name	Location / File Link
Not Applicable

Confirmation of Statutory Compliance / Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories / Ngā Kaiwaitohu

Author

Maria Adamski - Asset Engineer - Buildings and Heritage

Approved By

Kelly Hansen - Manager Parks Planning & Asset Management

Kay Holder - Manager Regional Parks

Andrew Rutledge - Head of Parks

Mary Richardson - General Manager Citizens & Community

Te Pātaka o Rākaihautū Banks Peninsula Community Board

12 September 2022

10. Reserve Committees - Terms of Reference
Reference / Te Tohutoro:	22/1015256
Report of / Te Pou Matua:	Liz Carter, Community Board Advisor liz.carter@ccc.govt.nz Katie Matheis, Governance Advisor katie.matheis@ccc.govt.nz
General Manager / Pouwhakarae:	Mary Richardson, GM Citizens & Community Mary.Richardson@ccc.govt.nz

1. Purpose of the Report Te Pūtake Pūrongo

1.1 The purpose of this report is for the Community Board to adopt the reviewed Terms of Reference (ToR) for the Reserve Committees now that staff have consulted with the local rūnanga and each of the fifteen Committees.

1.2 These ToR are also to be recommended to the incoming Community Board for its 2022-2025 triennial term.

1.3 The ToR clarifies the role and functions of the Committees, and their structure as subordinate decision-making bodies of the Board.

1.4 This report has been written following a briefing to the Board on 15 August 2022 to progress the reviewed ToR and consider a timeline for final adoption.

1.5 The decisions in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy. The level of significance was determined by using the Significance Assessment matrix, consultation and engagement is summarised in sections 5.4 to 5.13 of this report.

2. Officer Recommendations Ngā Tūtohu

That Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Adopt the reviewed Terms of Reference for the Reserve Committees as at 12 September 2022 (Attachment A) as attached to this Agenda.

2. Confirm that the Reserve Committees are appointed under the Local Government Act 2002, clause 30 of schedule 7 as subordinate decision making bodies (body) of Te Pātaka o Rākaihautū Banks Peninsula Community Board.

3. Resolve under clause 30(7) of Schedule 7 of the Local Government Act 2002 that the Reserve Committees are not discharged on the coming into office of the members of the community board elected or appointed at, or following, the October 2022 triennial general elections, but notes that they will be discharged one month after the inaugural meeting of the incoming Te Pātaka o Rākaihautū Banks Peninsula Community Board.

4. Recommend these Terms of Reference to the incoming Te Pātaka o Rākaihautū Banks Peninsula Community Board for the 2022-2025 triennial term.

3. Reason for Report Recommendations Ngā Take mō te Whakatau

3.1 The current ToR for the Reserve Management Committees (RMC) were adopted by the Board on 2 December 2019 (Attachment B). A review of the current ToR was initiated some years ago mainly because of legal advice that Committees cannot legally raise funds and administer their own finances (e.g., by holding a separate bank account). As this review has proceeded, other issues have been identified for consideration, including the following:

· Financial implications and non-conforming operating processes;

· Compliance with current legislation, including the Local Government Act 2002, the Reserves Act 1977, and updated Health and Safety regulations;

· Support for the principles of Te Tiriti o Waitangi;

· Appropriateness of the RMC structure as a subcommittee of the Community Board; and

· Delegations and increasing RMC participation in decision-making.

3.2 In consideration of these issues, staff presented a revised draft ToR to the Board at its workshop on 29 November 2021. After incorporating suggested amendments, the Board was comfortable with the document being used for consultation with the local rūnanga and the Committees.

3.3 If the Board agrees to adopt the reviewed ToR, it is suggested that the Board also recommend the reviewed ToR to the incoming Community Board for the 2022-2025 triennial term.

4. Alternative Options Considered Ētahi atu Kōwhiringa

4.1 The alternative option of retaining the current (2019) ToR is not considered a viable option as it does not align with applicable legislation and legal advice or support the principles of Te Tiriti o Waitangi, noting the current TOR do not explicitly provide for rūnanga representation.

4.2 Other possible structures (e.g., a legal entity such as an Incorporated Society) have also been considered. Where a group is looking after a community facility and wishes to continue handling money, it may be appropriate for them to explore this option further.

5. Detail Te Whakamahuki

Background

5.1 There are 15 Reserve Management Committees on Banks Peninsula. The RMCs were “inherited” by the Council from the former Banks Peninsula District Council where they had been subcommittees of the Council itself. In 2007 they became subcommittees of the then Akaroa-Wairewa Community Board and the Lyttelton/Mt Herbert Community Board, and thence on to the Banks Peninsula Community Board.

5.2 The RMCs comprise around 120 volunteers looking after approximately 180 hectares of reserve land on the Peninsula. The reserves vary widely in what they encompass but cover a range of Council facilities and assets, including community facilities, sports grounds, sports facilities, camping grounds, walking tracks, playgrounds, heritage buildings/structures, cycle tracks and protected trees.

5.3 In earlier years the RMCs had a number of delegations, ran their own bank accounts and generally operated under a “hands off” approach to manage the reserves. As time has gone by, legislation has changed, legal advice has confirmed that the RMCs should not be handling money and the delegations that Community Boards were able to sub-delegate have changed. This has all resulted in a need to review the ToR to meet the requirements of the current time.

Consultation

5.4 The revised draft ToR and restructure options were presented to the Board for discussion and questions at its workshop on 29 November 2021. This draft focused more on a partnership and co-management framework and incorporated necessary changes to comply with applicable legislation and legal guidance (e.g., that Committees are not permitted to handle money).

5.5 With some amendments as suggested to the revised draft ToR, the Board was comfortable with the document being used for consultation with mana whenua and the Committees.

5.6 Staff made initial contact with the four local rūnanga – Ōnuku, Wairewa, Koukourārata, and Ngāti Wheke – in early 2022, but due to meeting constraints imposed under various Covid-19 restrictions, engagement with mana whenua and the Committees did not begin in earnest until the end of May 2022.

5.7 Staff have either met in-person with, or had direct communication with, members from each of the Committees during the last two months, and have been successful in getting input from all fifteen Committees. When the consultation was initiated, staff noted that there was no need to have a specific Committee meeting to formulate an opinion of the draft ToR, as staff were interested in the individual opinions of members who had served on a RMC for at least the last term.

5.8 Staff have contacted the four rūnanga with a Committee in their takiwā. To date feedback has been received from Ngāti Wheke and Koukourārata; the former requested that two rūnanga representatives be invited to serve on the Committees, and the latter agreed to have a representative on each Committee in their takiwā. Staff have followed up with Ōnuku and Wairewa and will inform the Board verbally if feedback is received in time for consideration of this report on 12 September.

5.9 Overall, a majority of the Committee members were comfortable with, and accepting of, the revised draft ToR. Some members did voice opinions that differed from the majority of others on their Committee.

5.10 Some members raised concerns about having less control, and a small number of members were against any further restrictive changes and requested more authority.

5.11 Staff have collated the feedback shared by the rūnanga and the Committees – see Attachment C – the Reserve Committee Terms of Reference – Feedback from Reserve Management Committees and Rūnanga. This document also specifies the suggested future structure of each Committee as a result of the consultation feedback and discussions with staff, as well as actions required, where applicable.

5.12 In addition, the Committees and rūnanga were also encouraged to submit any questions about the revised draft ToR to staff during the consultation period. Staff have collated the questions received and provided answers to each of them – see Attachment D – Reserve Committee Terms of Reference - Questions & Answers to Reserve Management Committee Feedback.

5.13 A small subset of the questions received were submitted to the Council’s Legal Services Unit for a response. This response was then peer reviewed by an independent third party (Buddle Findlay), whose feedback was incorporated into the final legal advice – see Attachment E – Reserve Committee Terms of Reference - Peer Reviewed Legal Memo.

Alternative Structure Recommended

5.14 The structure of the RMCs as subcommittees of the Board is no longer providing the most suitable framework under which the Committees can operate. As subcommittees of the Board, RMCs are required to adhere to more stringent standards regarding notice and advertisement of their meetings under the Local Government Official Information and Meetings Act 1987 (LGOIMA). Many Committees have struggled to comply with these rules.

5.15 The reviewed ToR would establish the Committees as a subordinate decision making body (SDMB) of the Board. Most of the Committees would benefit from operating as a body of the Board as this structure is not subject to the same stringent standards under LGOIMA and offers the Committees more flexibility to determine the best means of notifying and advertising their meetings.

5.16 Further, if a group looking after a community facility would like to handle money and manage a bank account as part of its operation of this facility (e.g., taking bookings, organising or engaging contractors, tradespersons or other employees), the group could not continue as either a subcommittee or SDMB of the Board. The Committees, as with the Board, cannot raise funds, administer their own finances, or hold a separate bank account. Some Committees may wish to move in this direction in the future.

5.16.1 For example, a group could look at transitioning to a legal entity (e.g., an Incorporated Society) and entering into a lease agreement with the Council for the particular facility. In this instance, the lease agreement between the Council and the group would incorporate certain components of the reviewed ToR (e.g., the requirement that the local rūnanga be invited to appoint a member(s) to the governing body of the legal entity).

Recommended Changes Following Consultation

5.17 As a result of the consultation feedback, staff recommended several changes to the revised draft ToR, which were presented to the Board at its briefing on 15 August 2022. These changes, along with others considered by the Board, have been incorporated into the reviewed ToR that are being recommended to the Board for adoption - see Attachment F -Final Proposed Changes to Reserve Committee Draft Terms of Reference.

5.18 The decision affects the following wards/Community Board areas:

5.18.1 Te Pātaka o Rākaihautū Banks Peninsula Community Board

6. Policy Framework Implications Ngā Hīraunga ā- Kaupapa here

Strategic Alignment Te Rautaki Tīaroaro

6.1 Strategic alignment with Community Outcome – Resilient Communities, and Strategic Priorities – Enabling active and connected communities to own their future.

6.2 This report supports the Council's Long Term Plan (2021 - 2031):

6.2.1 Activity: Not in plan

· Level of Service: Not in plan

6.2.2 This report does not specifically support an activity in the Long Term Plan, but is consistent with many of the Council’s operational priorities and further aligns with the following objectives from Te Pātaka o Rākaihautū Banks Peninsula Community Board Plan:

· Advocate that native regeneration of our landscapes is increased;

· Develop strong relationships and partner with each of the Papatipu Rūnanga on Banks Peninsula;

· Advocate that our unique beaches, reserves, and walking and cycling tracks are enhanced;

· Support our communities having access to Council facilities and services that are within a reasonable proximity;

· Support strong leadership and engagement in our communities; and

· Support our communities to identify their priorities and bring these to the Board through an open channel of communication.

Policy Consistency Te Whai Kaupapa here

6.3 The decision is consistent with Council’s Plans and Policies, specifically:

6.3.1 The Strengthening Communities Together Strategy

6.3.2 Parks & Reserves Bylaw

6.3.3 Tree Policy

6.3.4 The Delegations Register

Impact on Mana Whenua Ngā Whai Take Mana Whenua

6.4 The decision does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Mana Whenua, their culture and traditions except for Ōkeina Okains Bay, which is being addressed under a separate process. There are a number of areas where the activities of a Reserve Committee may be of interest to Papatipu Rūnanga across the Peninsula, and which have been taken into consideration as outlined in sections 6.5 and 6.6 of this report below.

6.5 There are four Papatipu Rūnanga across the Peninsula with kaitiakitanga for the reserves. As reported above consultation has taken place with all four of those rūnanga. The Committees operate in the following takiwā:

Koukourārata	Ngāti Wheke	Ōnuku	Wairewa
*Ataahua	Ataahua	Duvauchelle	Awa-iti
Le Bons Bay	Allandale	Garden of Tane
Little Akaloa	Cass Bay	Robinsons Bay
**Okains Bay	Diamond Harbour	Stanley Park
Pigeon Bay	Lyttelton Recreation Ground
	Lyttelton

* Ataahua is in an area of interest to both Koukourārata and Ngāti Wheke

** Ōkeina (Okains Bay) reserve is subject to Sections 127-129 and Schedule 8 of the Ngāi Tahu Claims Settlement Act 1998.

6.6 The reviewed ToR, clause 4.2, provides that “an invitation to appoint up to two members to the Committee will be extended to the Papatipu Rūnanga, which has kaitiakitanga for the reserve.”

Climate Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi

6.7 There are no implications for climate change.

Accessibility Considerations Ngā Whai Whakaaro mā te Hunga Hauā

6.8 There are no implications to accessibility.

7. Resource Implications Ngā Hīraunga Rauemi

Capex/Opex / Ngā Utu Whakahaere

7.1 Cost to Implement – there is no cost to implement the appointment of these bodies.

7.2 Maintenance/Ongoing costs – existing operational budgets and Capital Projects through the Long Term Plan.

7.3 Funding Source – existing operational budgets and Capital Projects through the Long Term Plan.

Other / He mea anō

7.4 Not applicable.

8. Legal Implications Ngā Hīraunga ā-Ture

Statutory power to undertake proposals in the report / Te Manatū Whakahaere Kaupapa

8.1 Clause 30(1) of Schedule 7 of the Local Government Act 2002 provides that community boards may appoint committees, subcommittees or other subordinate decision making bodies and joint committees that it considers appropriate. A community board also has the power to appoint or discharge any member of a committee. Clause 32(3) of the same Schedule provides for community boards to delegate powers to a committee or other subordinate decision-making body.

8.2 Committees or other subordinate decision-making bodies appointed by a community board are “subject in all things to the control of the local authority [or read community board], and must carry out all general and special directions of the local authority given in relation to the committee or other body or the affairs of the committee or other body.”

8.3 Subordinate decision-making bodies may operate outside some of the provisions of the Local Government Official Information and Meetings Act 1987 (such as the need to advertise meetings). This is because they do not come within the definition of a committee or a subcommittee, but they are still a part of Council.

8.4 The individuals elected or recommended for appointment to a Committee are submitted to the Community Board for appointment. The Board also determines the ToR and any delegations to the Committees.

8.5 Clause 30(7) provides that unless the Council [read community board] resolves otherwise, the Reserve Committees are deemed to be discharged on the coming into office of the members of the community board elected or appointed at, or following, the triennial general election of members next after the entities were appointed. The ToR propose that the Committees are discharged one month after the inaugural meeting of the community board following each triennial general election. There is a need to resolve to continue the Reserve Committees for a short period thereafter to provide for this provision, and staff recommendation 3 achieves this.

Other Legal Implications / Ētahi atu Hīraunga-ā-Ture

8.6 The reviewed ToR has been reviewed and approved by the Legal Services Unit. This report has also been reviewed and approved by the Legal Services Unit.

9. Risk Management Implications Ngā Hīraunga Tūraru

9.1 There is a risk to the Council if the reviewed ToR are not adopted and the current (2019) ToR remain in effect as the current ToR do not comply with applicable legislation (e.g., the Local Government Act 2022) and legal guidance. Accordingly, there is a risk if the Council and Community Board knowingly allow the Committees to continue in contravention to applicable legislation and legal guidance.

9.2 There is also a small risk that some Committees may see the change as too restrictive and individuals may resign leaving no Committee to co-manage the reserve. If this occurred Council would have to assume responsibility for the total management and maintenance of the reserve and any of its facilities.

Attachments / Ngā Tāpirihanga

No.	Title	Page
a ⇩	Reserve Committee Reviewed Draft Terms of Reference Tracked Changes - September 2022	43
b ⇩	Reserve Management Committees - Terms of Reference (as of 2 December 2019)	53
c ⇩	Reserve Committee Terms of Reference – Feedback from Reserve Management Committees and Rūnanga	58
d ⇩	Reserve Committee Terms of Reference - Questions & Answers to Reserve Management Committee Feedback	64
e ⇩	Reserve Committee Terms of Reference - Peer Reviewed Legal Memo	73
f ⇩	Final Proposed Changes to Reserve Committee Draft Terms of Reference	79

In addition to the attached documents, the following background information is available:

Document Name	Location / File Link
Not applicable

Confirmation of Statutory Compliance / Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories / Ngā Kaiwaitohu

Authors

Katie Matheis - Banks Peninsula Governance Adviser

Liz Carter - Community Board Advisor

Approved By

Penelope Goldstone - Manager Community Governance, Banks Peninsula

Matthew McLintock - Manager Community Governance Team

Vivienne Wilson - Senior Legal Counsel

John Filsell - Head of Community Support and Partnerships

Nigel Cox - Head of Recreation, Sports & Events

Andrew Rutledge - Head of Parks

Mary Richardson - General Manager Citizens & Community

Te Pātaka o Rākaihautū Banks Peninsula Community Board

12 September 2022

11. Godley Quay Traffic & Roading Improvements
Reference / Te Tohutoro:	22/924013
Report of / Te Pou Matua:	Kristine Bouw, Project Manager, Kristine.Bouw@ccc.govt.nz Andrew Hensley, Traffic Engineer, Andrew.Hensley@ccc.govt.nz
General Manager / Pouwhakarae:	Jane Davis, GM Infrastructure Planning & Regulatory Services

1. Purpose of the Report Te Pūtake Pūrongo

1.1 The purpose of this report is for the Te Pātaka o Rākaihautū Banks Peninsula Community Board to consider the staff advice and consultation feedback on the Godley Quay Traffic & Roading Improvements project, approve the scheme design and installation of parking restrictions, and recommend to Council to approve the proposed shared path, as shown on Attachment A.

1.2 The report has been written in support of the project planning and design works currently underway for the Godley Quay carriageway renewal works, Naval Point Development Plan, and the Sail GP yacht racing event.

1.3 The decisions in the report are of low significance in relation to the Christchurch City Council’s Significance Engagement Policy. The level of significance was determined by the low level of impact and low number of people affected by the recommended decision. The level was also informed by the safety improvements identified through the upgrade works for this road.

1.4 The community engagement and consultation outlined in this report reflect the assessment.

2. Officer Recommendations Ngā Tūtohu

That the Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Approves the scheme design for Godley Quay Traffic & Roading Improvement Project, including kerb lines, pedestrian facilities, landscaping, signage and non-regulatory markings, as shown on Attachment A of this report (Plan TP360601 Issue 1 dated 29 August 2022).

2. Approves that the stopping of vehicles be prohibited at any time on the eastern side of Godley Quay commencing at its southern intersection with the access road adjacent to Te Ana Marina and extending in a southerly direction for a distance of 44 metres to its intersection with the access road adjacent to Lyttelton Engineering.

3. Approves that the stopping of vehicles be prohibited at any time on the northern side of the access road adjacent to Lyttelton Engineering commencing at its intersection with Godley Quay and extending in an easterly direction for a distance of 9 metres.

4. Approves that the stopping of vehicles be prohibited at any time on the southern side of the access road adjacent to Lyttelton Engineering commencing at its intersection with Godley Quay and extending in an easterly direction for a distance of 11 metres.

5. Approves that the stopping of vehicles be prohibited at any time on the eastern side of Godley Quay commencing at its southern intersection with the access road adjacent to Lyttelton Engineering and extending in a south westerly direction for a distance of 171 metres to its northern intersection with Cyrus Williams Quay.

6. Approves that the stopping of vehicles be prohibited at any time on the northern side of Cyrus Williams Quay commencing at its intersection with Godley Quay and extending in an easterly direction for a distance of 15 metres.

7. Approves that the stopping of vehicles be prohibited at any time on the southern side of Cyrus Williams Quay commencing at its intersection with Godley Quay and extending in an easterly direction for a distance of 7 metres.

8. Approves that the stopping of vehicles be prohibited at any time on the eastern side of Godley Quay commencing at its southern intersection with Cyrus Williams Quay and extending in a southerly direction for a distance of 85 metres to its northern intersection with George Seymour Quay.

9. Approves that the stopping of vehicles be prohibited at any time on the northern side of George Seymour Quay commencing at its intersection with Godley Quay and extending in an easterly direction for a distance of 6 metres.

10. Approves that the stopping of vehicles be prohibited at any time on the southern side of George Seymour Quay commencing at its intersection with Godley Quay and extending in an easterly direction for a distance of 6 metres.

11. Approves that the stopping of vehicles be prohibited at any time on the eastern side of Godley Quay commencing at its southern intersection with George Seymour Quay and extending in a southerly direction for a distance of 85 metres to its northern intersection with Charlotte Jane Quay.

12. Approves that the stopping of vehicles be prohibited at any time on the northern side of Charlotte Jane Quay commencing at its intersection with Godley Quay and extending in an easterly direction for a distance of 6 metres.

13. Approves that the stopping of vehicles be prohibited at any time on the southern side of Charlotte Jane Quay commencing at its intersection with Godley Quay and extending in an easterly direction for a distance of 6 metres.

14. Approves that the stopping of vehicles be prohibited at any time on the eastern side of Godley Quay commencing at its southern intersection with Charlotte Jane Quay and extending in a southerly direction for a distance of 220 metres.

15. Approves that the stopping of vehicles be prohibited at any time on the western side of Godley Quay commencing at its southern intersection with Marina Access road and extending in a southerly direction for a distance of 220 metres.

16. Approves that the stopping of vehicles be prohibited at any time on the southern side of Marina Access road commencing at its intersection with Godley Quay and extending in a westerly direction for a distance of 20 metres.

17. Approves that the stopping of vehicles be prohibited at any time on the northern side of Marina Access road commencing at its intersection with Godley Quay and extending in a westerly direction for a distance of 20 metres.

18. Approves that the stopping of vehicles be prohibited at any time on the western side of Godley Quay commencing at its northern intersection with Marina Access road and extending in a northerly direction for a distance of 35 metres.

19. Approves that the stopping of vehicles be prohibited at any time on the western side of Godley Quay commencing at a point 67 metres north of its northern intersection with Marina Access road and extending in a northerly direction for a distance of 46 metres.

20. Approves that the stopping of vehicles be prohibited at any time on the western side of Godley Quay commencing at a point 172 metres north of its northern intersection with Marina Access road and extending in a north easterly direction for a distance of 285 metres.

21. Approves, pursuant to Clause 6 of the Christchurch City Council Traffic and Parking Bylaw 2017, that a Give Way control be placed against the access road adjacent to Lyttelton Engineering at its intersection with Godley Quay, as shown in Attachment A to this report, Plan TP360601 dated 25/08/2022.

22. Approves, pursuant to Clause 6 of the Christchurch City Council Traffic and Parking Bylaw 2017, that a Give Way control be placed against Cyrus Williams Quay at its intersection with Godley Quay, as shown in Attachment A to this report, Plan TP360601 dated 25/08/2022.

23. Approves, pursuant to Clause 6 of the Christchurch City Council Traffic and Parking Bylaw 2017, that a Give Way control be placed against George Seymour Quay at its intersection with Godley Quay, as shown in Attachment A to this report, Plan TP360601 dated 25/08/2022.

24. Approves, pursuant to Clause 6 of the Christchurch City Council Traffic and Parking Bylaw 2017, that a Give Way control be placed against Charlotte Jane Quay at its intersection with Godley Quay, as shown in Attachment A to this report, Plan TP360601 dated 25/08/2022.

25. Approves, pursuant to Clause 6 of the Christchurch City Council Traffic and Parking Bylaw 2017, that a Give Way control be placed against Marina Access road at its intersection with Godley Quay, as shown in Attachment A to this report, Plan TP360601 dated 25/08/2022.

26. Revokes any previous resolutions pertaining to traffic controls made pursuant to any bylaw to the extent that they are in conflict with the traffic controls described in resolutions 1 to 25 above.

27. Approves that these parking restrictions take effect when there is evidence that the signage and/ or road marking restrictions described in this staff report are in place following the road upgrade works.

Godley Quay – Shared Path

28. Recommends to Council that a bi-directional shared pedestrian / bicycle path be established on the western side of Godley Quay commencing at a point 21 metres south of its intersection with the access road adjacent to Te Ana Marina and extending in a southerly direction generally for a distance of 421 metres, as detailed in Attachment A (Plan TP360601 Issue 1 dated 29 August 2022), in accordance with sections 11.4 of the Land Transport Act – Traffic Control Devices Rule: 2004 and Clause 1.6 of the Land Transport (Road User) Rule 2004.

3. Reason for Report Recommendations Ngā Take mō te Whakatau

3.1 Much of Lyttelton was severely damaged by the 22 February 2011 earthquake. To guide the township’s recovery and rebuild, the Council worked with the community to develop the Lyttelton Master Plan (LMP), adopted in 2012.

3.2 The LMP identified the relatively poor condition of a number of roads in Lyttelton including Godley Quay, and the community desire to have a pedestrian connection between the Naval Point recreation area and the Lyttelton township. In 2016 a Heads of Agreement was signed by Christchurch City Council, Environment Canterbury, Lyttelton Port Company, Kiwirail and Waka Kotahi NZ Transport Agency to facilitate improvements of Port and inner harbour waterfront access issues.

3.3 Improvements to Naval Point were also identified in the Lyttelton Port Recovery Plan (LPRP) approved in 2015 which received submissions from the community supporting the revitalisation of the area for recreational activities on and off the water. The LPRP further identified the significance of the Naval Point area for enhanced public access to the water and the need for improved connectivity within the Lyttelton township.

3.4 The LPRP also identified the need for a Quantitative Risk Assessment (QRA) of the potential hazard from bulk liquids storage at Naval Point. The QRA was completed in 2016 and identified a number of risk contours based on a range of incident scenarios at the tank farm and included recommendations for Christchurch City Council.

3.5 In particular the QRA identified risk areas on parts of the recreation ground, public roads running east – west between the storage facilities (Charlotte Jane Quay and George Seymour Quay), parking areas where pipelines are located, and significant to this project, the section of Godley Quay running north-south along the western side of the bulk storage facilities.

3.6 The risk assessment identified that removing parking along this part of Godley Quay and along the Lyttelton Recreation field as an important safety measure for public safety. This has been considered as a part of the future planning for public land on site including the Te Nukutai o Tapoa – Naval Point Development Plan and as a part of the Godley Quay upgrade works.

3.7 The Te Nukutai o Tapoa – Naval Point Development Plan (DP) was approved by the Community Board in November 2020 and identified significant upgrades to the Naval Point area over the next decade. These works are underway, and have highlighted the need for improved connections to the area.

3.8 The current declining condition of the road corridor and subsequent level of service limitations has been subsequently reviewed in 2021. This was further highlighted as a concern as part of the planning for the SailGP event, which is scheduled in March 2023.

3.9 Improvements to Godley Quay will improve safety, accessibility and amenity for all road users. This includes those travelling to the various businesses, facilities and attractions in the Naval Point and the Te Nukutai o Tapoa – Naval Point development plan area. It will also improve connectivity with the wider Lyttelton area.

3.10 Sail GP is the first of many scheduled and potential events for this area which will attract national and international attention, particularly from the tourism and events sectors. The current infrastructure does not provide an appropriate standard in terms of functionality and amenity.

4. Alternative Options Considered Ētahi atu Kōwhiringa

4.1 Do nothing. This option would continue the current level of service which includes a sealed road with open drains, unsealed shoulders, road drainage issues including shoulder surface ponding, informal parking and storage on the road shoulder, no formed pedestrian facilities or cultivated landscaping, and limited lighting.

4.2 This option is inconsistent with the desire to improve the level of service to all road users including pedestrian safety and accessibility.

5. Detail Te Whakamahuki

5.1 Godley Quay is classified as a local road with an average daily traffic count of 1540 vehicles, of which 19.5% are heavy vehicles. It is predominantly utilised for industrial and recreational access purposes, south of the Te Ana Marina.

5.2 Godley Quay provides the sole public road access to the Naval Point area. This includes access to Te Nukutai o Tapoa – Naval Point, which is a major recreational asset for local residents and greater Christchurch. In addition to the Lyttelton Recreation Grounds and access to the Head to Head Walkway, it features the major all-tide access point for Christchurch and is a significant marine recreational destination for sailing, waka, windsurfing, as well as marine and connections to the wider Whakaraupo Lyttelton Harbour.

5.3 At present there is no formed pedestrian access south of Te Ana Marina, and options and levels of service for pedestrians are significantly limited as a result. Pedestrians either walk on the road or the unsealed shoulder. The shoulder is subject to informally parked vehicles, industrial storage, poor drainage and the resulting ponding and mud, and at times illegal dumping.

5.4 The pedestrian safety, carriageway condition and limited to no street lighting limitations are likely to discourage many vulnerable and unfamiliar road users from visiting the site. These include school age and elderly pedestrians and cyclists. This also limits the ability of the area to hold major events without the need to implement significant temporary traffic management.

5.5 Given the poor condition of the overall road access and the selection of Naval Point by Sail Grand Prix (SailGP) in 2020, a full upgrade to the road corridor including stormwater, new road surface, shared path, lighting and upgraded utilities is being completed. The project schedule is based on delivery for the arrival of SailGP for 18^th and 19^th March 2023.

5.6 Overview of Project Works:

· Overall safety improvements for pedestrians, cyclists and general road users along Godley Quay. This is supported by the recently implemented 40 km/h speed limit along Godley Quay.

· Continued and supported access for heavy vehicles and towing recreational vehicles.

· Road surface renewal, including new kerb and channel along the southern portion of Godley Quay.

· Upgrades to the existing stormwater infrastructure to improve the capture and treatment of water into the stormwater system and once treated into Whakaraupo.

· A new shared path on the western side of Godley Quay and associated street upgrades including overhead lighting and associated directional and safety signage.

· Overall improvement to the amenity and appearance of the public recreation area at Te Nukutai o Tapoa - Naval Point, and for the Sail GP 2023 and 2025 events based at Tapoa.

· Creation of a designated pedestrian crossing point on Godley Quay in the vicinity of Te Ana Marina.

· Formalisation of parking areas along Godley Quay.

· Addition of no stopping areas along Godley Quay to support the QRA and ease of movement for vehicles.

· The planting of trees and shrubs based on the native species selected for and complementing the upgrade works currently underway at Tapoa. Plantings will be incorporated along the road corridor, including new trees and shrubs within the road shoulder.

· Additional road marking to improve delineation and safety along the corridor.

· Upgrade of underground services.

· Hazard mitigation works, comprising of a mesh draping system over the steep cliff face opposite the Dry Dock.

5.7 There were two non-injury crashes reported on this section of Godley Quay between 2016 and 2022 inclusive. Waka Kotahi Risk Mapping calculates that Godley Quay has a low medium collective risk, and a medium high personal risk to road users.

5.8 Project Schedule

The proposed programme of works requires a tight delivery programme of works. The current programme includes the following key dates:

· Investigation works: August to September 2022.

· Start of Stage 1 works including a shared service trench (south of Cyrus Williams Quay): September – October 2022.

· Start of Stage 2 works (subject to resource consent): November - December 2022.

· Road surfacing: mid-January 2023.

· Completion of road and trenching works: mid-February 2023.

· Landscaping to be completed in winter 2023.

5.9 Resource Consent

A resource consent application for the Godley Quay project is required under the Christchurch District Plan for street and servicing renewals. The consents required include:

· 5.6.1.1.a.h RD23 & RD24 Upgrading of existing infrastructure or development of new infrastructure, including associated earthworks [within Cliff Collapse Management Areas 1 and 2]

This is in relationship to the cliff area opposite the Graving Dock site between Godley Quay and Brittan Terrace and is within a Cliff Collapse Management Area overlay in the Christchurch District Plan.

· 5.6.1.1.a.d RD10 & RD11 Hazard mitigation works to protect infrastructure including earthworks associated with those works [within Cliff Collapse Management Areas 1 and 2]

· 8.9.2.3 RD1 Earthworks within 5 metres of Heritage Item #773

This is in relation to the heritage Graving Dock site (established in 1883 and still in regular use) at 45 Godley Quay and located between Cyrus Williams Quay and Te Ana Marina. The Graving dock is classified as a Heritage Item in the Christchurch District Plan.

The proposed activity status for these consents is considered Restricted Discretionary.

5.10 Improved Connectivity

This project will tie into the recent pedestrian improvements in the local area including the upgrade at Godley Quay and Voelas Road which links to Te Ana Marina, as well as the connection from Te Ana Marina into the Lyttelton township recently opened up by LPC.

The addition of a shared path along the southern part of Godley Quay includes a new pedestrian crossing and refuge in the vicinity of Te Ana Marina. The shared path is being designed to be suitable for pedestrians and cyclists, and will extend to the southern end of Godley Quay and link with the new pedestrian area at Naval Point.

5.11 Parking changes along Godley Quay

Currently vehicles park informally along Godley Quay. The upgrade to the road will remove this ability, and instead provide for some layby areas along Godley Quay. The loss of this type of parking opportunity has been communicated to the nearby businesses. While some were disappointed due to the current convenience, they were supportive of the proposed upgrade works and are keen to work with Council to support these improvements. In addition, investigations have indicated that there are sufficient alternative parking opportunities currently available within the immediate vicinity and on private land for businesses. There will also be a significant increase in parking capacity overall in the Naval Point area, including the proposed angle parking alongside Marina Access Road as part of future development stages.

5.12 Consultation Section

5.13 The Team Leader Parking Compliance supports the preferred option.

5.14 Consultation on this project has included a number of discussions and reviews by Lyttelton Port Company staff with LPC being the main affected party and land owner along the Godley Quay corridor. Engagement with local businesses along Godley Quay and on LPC land have included mostly positive feedback on the proposed scheme as well as some considerations for the team to confirm vehicle tracking around corners and access points – investigations are currently underway.

5.15 Some of the businesses had concerns on the removal of parking. See above in Parking changes along Godley Quay section for more details.

5.16 Information on the project has also been shared with directly affected properties on Godley Quay.

5.17 LPC are very supportive of this project and are keen for improvements along the corridor to be implemented. In particular safety for pedestrians has been highlighted as a major issue, and both LPC and CCC are keen to see improved connectivity between Lyttelton Township and the Local businesses along Godley Quay.

5.18 Upgrades to the collection and treatment of stormwater are another major benefit of this project for both road users and adjacent businesses and staff are working closely with these users to confirm an approach moving forward.

5.19 At the time the report was written, consultation is currently in progress with adjacent residential properties. Any additional results of the consultation will be presented at the Community Board meeting. This consultation is in addition to that previously undertaken for the Lyttelton Master Plan, Naval Point Development and Lyttelton Port Recovery Plan.

5.20 The decision affects the following wards/Community Board areas:

5.20.1 Te Pātaka o Rākaihautū/Banks Peninsula Community Board

6. Policy Framework Implications Ngā Hīraunga ā- Kaupapa here

Strategic Alignment Te Rautaki Tīaroaro

6.1 Council’s strategic priorities have been considered in formulating the recommendations in this report, however this area of work is not specifically covered by an identified priority.

6.2 The Godley Quay Traffic & Roading Upgrade Project supports the following Council Strategic Priorities:

· Enabling active and connected communities to own their future

· Accelerating the momentum the city needs

6.3 This report supports the Council's Long Term Plan (2021 - 2031):

6.3.1 Activity: Transport

· Level of Service: 16.0.3 Improve resident satisfaction with road condition - >=25% resident satisfaction

Policy Consistency Te Whai Kaupapa here

6.4 The recommendations in this report are consistent with the Christchurch Suburban Parking Policy.

Impact on Mana Whenua Ngā Whai Take Mana Whenua

6.5 This decision does involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does specifically impact Mana Whenua, their culture and traditions.

6.6 Te Hapū o Ngāti Wheke (Rāpaki) Rūnanga holds mana whenua and are kaitiaki of Whakaraupō/Lyttelton Harbour. Areas of significance to Ngāti Wheke in the vicinity include Ōhinehou, Te Ana o Huikai, Tapoa and also a number of significant peaks. Ngāti Wheke have had longstanding settlement, occupation and use of the harbour which is valued for a range of traditional and contemporary uses associated with mahinga kai, tauranga waka, navigation and access.

6.7 Te Nukutai o Tapoa – Naval Point and all of Whakaraupō/Lyttelton Harbour are of great cultural significance. Christchurch City Council (CCC) and Te Hapū o Ngāti Wheke have been working in partnership on the proposed future development at Naval Point-Te Nukutai o Tapoa for a number of years. The name Te Nukutai o Tapoa has been gifted to Naval Point by Te Hapū o Ngāti Wheke. This name references the extended coast of Tapoa. In recognition of this, in 2019-20, representatives from Ngāti Wheke worked to develop a Cultural Narrative Report that identifies and explores mana whenua values, to ensure that they are reflected and respected in the draft development plan.

6.8 The proposed upgrades to Godley Quay recognise the importance of providing safe access to Tapoa, and this project improves the safety and road conditions for all users. Through the Te Nukutai o Tapoa – Naval Point Development Plan staff will be looking at future opportunities for enhancing the cultural significance and opportunities along this site entrance through planting and gateway features.

Climate Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi

6.9 This proposal does not have any significant effect upon carbon emissions and climate change, however it does provide for active transport choices.

Accessibility Considerations Ngā Whai Whakaaro mā te Hunga Hauā

6.10 This proposal improves safety and accessibility for pedestrians and cyclists, by providing for a shared pathway, by providing for a safer means of crossing the road at Te Ana Marina, and by providing tactile pavers.

7. Resource Implications Ngā Hīraunga Rauemi

Capex/Opex / Ngā Utu Whakahaere

7.1 Cost to Implement – The cost of the Godley Quay Traffic and Roading Improvement Project is estimated at $3.34M.

7.2 Funding Source – Funded through Transport Renewals Programmes, with contributions from Three Waters and Parks to cover the costs of their assets as part of the Naval Point Development Programme.

7.3 Maintenance/Ongoing costs –estimated to be approximately $5000 per annum. This includes road marking, signage, carriageway repairs, and landscaping maintenance. This is consistent with what has been allowed for in current financial planning.

Legal Implications Ngā Hīraunga ā-Ture Statutory power to undertake proposals in the report / Te Manatū Whakahaere Kaupapa

7.4 Part 1, Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017 provides Council with the authority to install parking restrictions by resolution.

7.5 Part 2, Clause 21 of the Christchurch City Council Traffic and Parking Bylaw 2017 provides Council with the authority to install traffic movement restrictions by resolution (shared path).

7.6 Section 334 of the Local Government Act 1974 provides Council with the ability to resolve Give Way controls.

7.7 The Community Boards have delegated authority from the Council to exercise the delegations as set out in the Register of Delegations. The list of delegations for the Community Boards includes the resolution of stopping restrictions and traffic control devices. The delegation for shared paths remains with Council.

7.8 The installation of any signs and /or markings associated with traffic control devices must comply with the Land Transport Rule: Traffic Control Devices 2004.

Other Legal Implications / Ētahi atu Hīraunga-ā-Ture

7.9 There is no further legal context, issue or implication relevant to this decision.

7.10 This specific report has not been reviewed and approved by the Legal Services Unit however the report has been written using a general approach previously approved of by the Legal Services Unit, and the recommendations are consistent with the policy and legislative framework outlined in sections 7.4 to 7.7 above.

9. Risk Management Implications Ngā Hīraunga Tūraru

9.1 If the Godley Quay improvements are not approved there is a significant potential risk to Christchurch’s reputation with respect to local and international tourism, due to the high profile nature of Sail GP.

9.2 Due to the anticipated high number of visitors being attracted to the Naval Point Development Plan area and the Sail GP event, there is an increased risk for all road users wishing to use the area if the works are not undertaken.

Attachments / Ngā Tāpirihanga

No.	Title	Page
a ⇩	Attachment 1 Godley Quay_Scheme Plan Design	95

In addition to the attached documents, the following background information is available:

Document Name

Location / File Link

Confirmation of Statutory Compliance / Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories / Ngā Kaiwaitohu

Authors

Kristine Bouw - Project Manager

Andrew Hensley - Traffic Engineer

Approved By

Katie Smith - Team Leader Traffic Operations

Stephen Wright - Manager Operations (Transport)

Lynette Ellis - Head of Transport & Waste Management

Peter Langbein - Finance Business Partner

Te Pātaka o Rākaihautū Banks Peninsula Community Board

12 September 2022

12. Naval Point - Te Nukutai o Tapoa - Waterfront Pedestrian Upgrade
Reference / Te Tohutoro:	22/858766
Report of / Te Pou Matua:	Kristine Bouw, Project Manager
General Manager / Pouwhakarae:	Mary Richardson, General Manager Citizens & Community

1. Purpose of the Report Te Pūtake Pūrongo

1.1 The purpose of this report is to seek the approval of the Community Board for the proposed waterfront pedestrian upgrade of Te Nukutai o Tapoa – Naval Point. This includes pedestrian enhancements including ground patterning, planters and seating – based on cultural interpretation developed by Ngati Wheke.

1.2 This report has been written to support improvements to Te Nukutai o Tapoa and to improve access to the water for the community and recreational users. This work aligns with the Te Nukutai o Tapoa – Naval Point Development Plan.

1.3 The following Community Board delegation applies;

“Approve the location of, and construction of, or alteration or addition to, any structure or area on parks and reserves provided the matter is within the policy and budget set by the Council”.

1.4 The decision in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy. Whilst the implementation of the Nukutai o Tapoa – Naval Point Development Plan is of high significance to the city, the level of significance of this decision is considered low due to the localised nature of the works that is consistent with the plan.

2. Officer Recommendations Ngā Tūtohu

That the Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Recognise the importance of the proposed cultural design for Te Nukutai o Tapoa in the partnership with Te Hapu O Ngāti Wheke and;

2. Approves the waterfront pedestrian upgrade proposed along the coastal edge of Te Nukutai o Tapoa – Naval Point so that staff can advance this work to enable completion prior to hosting the inaugural Sail GP event.

3. Reason for Report Recommendations Ngā Take mō te Whakatau

3.2 The LMP identified the poor condition of the Naval Point area and its facilities and recognised the opportunity for improvements to the area. The LMP also identified that a comprehensive, consultative planning process would be required in order to redevelop Naval Point for the betterment of the community and site recreational users.

3.3 Improvements to Naval Point were also identified in the Lyttelton Port Recovery Plan (LPRP) approved in 2015 which received submissions from the community supporting the revitalisation of the area for recreational activities on and off of the water. The LPRP further identified the significance of Naval Point for enhanced public access and connectivity between the Lyttelton township and the surrounding residential area.

3.4 Council undertook formal consultation on the Naval Point development plan in 2014, 2017 and 2019 with ongoing discussions carried out with stakeholders and project partners during this time. A series of options were initially developed and included input from professionals on environmental, hazard conditions and marine conditions of the site.

3.5 The development plan was developed in partnership with Te Hapu O Ngāti Wheke who gifted the site a Maori name, Te Nukutai o Tapoa – Naval Point in 2020.

3.6 The Te Nukutai o Tapoa – Naval Point Development Plan was approved by the Banks Peninsula Community Board on 30 November 2020 and provides a high-level vision for the area, identifying issues and opportunities and setting prioritised actions for future development.

3.7 Ongoing discussions are underway with stakeholders as stages of the Te Nukutai o Tapoa – Naval Point Development Plan are planned and implemented.

3.8 Design work has been led by Ngāti Wheke, who have developed site specific symbology for Tapoa as a graphic representation of the sites history and value to mana whenua. Ngāti Wheke, are keen to see this work implemented prior to the hosting of the inaugural Sail GP event. For the work to be completed in time for the event a prompt decision is required.

4. Alternative Options Considered Ētahi atu Kōwhiringa

4.1 Working in partnership with Ngāti Wheke, a series of design options have been considered which have resulted in the proposed site furniture, public seating and planter boxes, and ground patterning features.

4.2 As the site will be used for global sailing event SailGP in March 2023 and again in 2025, these works have been designed to be relocatable and can be removed for the event. The ground patterning features will remain, but will help showcase the site’s unique cultural significance when the event is broadcast globally.

4.3 The alternative option is to not progress with these works. This is not considered a suitable approach given the inputs to date and partnerships with Ngāti Wheke.

5. Detail Te Whakamahuki

5.1 The selection of Naval Point by Sail Grand Prix (SailGP) in 2020 required an accelerated programme of works for the site, based primarily on the establishment of an event site in the area where the development plan identified car, boat and trailer parking and public ramp access (Attachment 1).

5.2 The first stage of works is almost complete and includes 2.3 hectares of land to provide for all site users and also includes upgrades to site utilities and water, removal of contaminants as well as a new waterfront walkway providing pedestrian access along the coast of Tapoa for the first time in decades (Attachment 2).

5.3 Consistent with the development plan, the water’s edge has been retained for pedestrian use with further enhancements in the form of cultural artworks, ground patterning, seating and planting being identified as providing further improvement for community use.

5.4 Ngāti Wheke have developed site specific symbology for Tapoa as a graphic representation of the sites history and value to mana whenua (Attachment 3).

5.6 Material selection was a key element in the design and the project has benefited from donation of materials, yard space and labour from Lyttelton Port Company (LPC). Reused wharf timbers have been donated by LPC to be carved by Ngāti Wheke carvers on port land at Tapoa. The materials have been selected to create strong design cues based on the specific industrial and maritime character of Lyttelton and which are being detailed to be robust and vandal proof.

5.7 A number of found and donated items, which are significant to the site, are also being identified and will be a part of a wider interpretation works that link the cultural and heritage setting of Tapoa within the Lyttelton Harbour.

5.8 Key elements of the design include:

Waterfront pedestrian walkway

As a part of the first stage of car park upgrades at Naval Point a 250 metre long pedestrian walkway area was established, consistent with the development plan, to promote access to the water. Previously this area was inaccessible to the public and included the former Canterbury Coastguard building’s and yard area.

It is proposed to layout a pattern of the Ponahi symbol across the pedestrian walkway area – Ngāti Wheke have identified suitable colours for this patterning. The design has been designed so that sections of the symbol can be covered (e.g. with a tent) and can be used for public events and activities as required.

Site Furniture

Using the recycled timber from LPC, a series of 15 seats are proposed for the waterfront area. The seats have been designed to be relocated as necessary and include the Rauru symbol on each end.

Design for planters along the pedestrian walkway and within the parking lot area have been developed. The planters are being designed so that they can be relocated for events as required and to also include elements of the Rauru symbol. The proposed materials include steel and timber and they are being designed to be robust and minimise vandalism and damage.

Public Consultation -Te Tukanga Kōrerorero

5.9 Consultation was undertaken in 2020 and included the following statement in the Development Plan:

Art and Sculpture

Working in partnership with Te Hapu o Ngati Wheke, Council sculptural opportunities are being explored across the site in line with the Cultural Narrative. A design Guideline document will be prepared to provide specific details and information on the expression of the cultural features across the site and in the form of carvings, site furniture, paving patterns gateways features. (pg. 37)

5.10 The design work has been led by Ngāti Wheke and based on the Cultural Narrative report for Te Nukutai o Tapoa and as a part of the Naval Point Development Plan.

5.11 Regular updates on the implementation of the plan will be communicated to stakeholders via the regular newsletter updates.

5.12 The decision affects the following wards/Community Board areas:

· Te Pātaka o Rākaihautū/Banks Peninsula Community Board

6. Policy Framework Implications Ngā Hīraunga ā- Kaupapa here

Strategic Alignment Te Rautaki Tīaroaro

6.1 This report supports the Council's Long Term Plan (2021 - 2031):

6.1.1 Activity: Parks and Foreshore

· Level of Service: 6.3.5 Overall customer satisfaction with the recreational opportunities and ecological experiences provided by the City’s Regional Parks. - Regional Parks resident satisfaction >=80 %.

Policy Consistency Te Whai Kaupapa here

6.2 The decision is consistent with Council’s Plans and Policies, specifically Action C6 of the Lyttelton Master Plan concerning Naval Point amenity improvements and redevelopment; and Objectives 3.3.1, 3.3.9, 18.2.1 and 18.2.1.3aiii of the Christchurch District Plan regarding enabling recovery and facilitating the future enhancement of the district and provision of, and access to, high quality public open space and recreation opportunities.

6.3 Implementation of the Te Nukutai o Tapoa – Naval Point Development Plan will also assist in achieving Council policies such as its Parks and Waterways Access Policy.

6.4 The decision is also consistent with Section 5.6 of the Lyttelton Port Recovery Plan (LPRP), which acknowledges that Naval Point is an important recreational asset for greater Christchurch and that the Council’s commitment to prepare a development plan for the area supports Goals 2 and 3b of the LPRP concerning Ngāi Tahu values and aspirations for Whakaraupō/Lyttelton Harbour and improving recreational facilities and opportunities.

Impact on Mana Whenua Ngā Whai Take Mana Whenua

6.5 The decision does involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does specifically impact Mana Whenua, their culture and traditions.

6.6 Te Hapū o Ngāti Wheke (Rāpaki) Rūnanga holds mana whenua and are kaitiaki of Whakaraupō/Lyttelton Harbour where Naval Point-Te Nukutai o Tapoa is located. Areas of significance to Ngāti Wheke in the vicinity include Ōhinehou, Te Ana o Huikai, Tapoa and also a number of a number of significant peaks.

6.7 Te Nukutai o Tapoa – Naval Point is located on reclaimed land within the wider landscape of Whakaraupō/Lyttelton Harbour. Ngāti Wheke have had longstanding settlement, occupation and use of the harbour which is valued for a range of traditional and contemporary uses associated with mahinga kai, tauranga waka, navigation and access. The name Te Nukutai o Tapoa has been gifted to Naval Point by Te Hapū o Ngāti Wheke. This name references the extended coast of Tapoa.

6.8 Te Nukutai o Tapoa – Naval Point and all of Whakaraupō/Lyttelton Harbour are of great cultural significance. Christchurch City Council (CCC) and Te Hapū o Ngāti Wheke have been working in partnership on the proposed future development at Naval Point-Te Nukutai o Tapoa for a number of years. In recognition of this, in 2019-20, representatives from Ngāti Wheke worked to develop a Cultural Narrative Report that identifies and explores mana whenua values, to ensure that they are reflected and respected in the draft development plan.

6.9 The proposed pedestrian waterfront upgrades include design and carving work that has been designed and created by Ngāti Wheke artists and which will embed the cultural significance into the site.

Climate Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi

6.10 The Naval Point area is recognised as being a part of the Whaka-Ora Healthy Harbour Plan, which sets the vision of restoring the ecological and cultural health of the harbour and is a partnership of five organisations – Environment Canterbury, Te Hapū o Ngāti Wheke, Te Rūnanga o Ngāi Tahu, Christchurch City Council and Lyttelton Port Company.

6.11 The proposed pedestrian improvements will have no environmental impact on the site. Recent site car park and utility upgrades have included improvements to the stormwater management of the site, the removal of contaminants and the containment and treatment of stormwater on site. We are working with leading experts and Te Hapū o Ngāti Wheke to help us understand and develop best practise ways to avoid, mitigate or manage environmental effects.

Accessibility Considerations Ngā Whai Whakaaro mā te Hunga Hauā

6.12 There are no specific accessibility considerations associated with this decision. The Te Nukutai o Tapoa – Naval Point Development Plan includes improving accessibility and recreational activities which are an important aspect of the proposed pedestrian upgrade works.

7. Resource Implications Ngā Hīraunga Rauemi

Capex/Opex / Ngā Utu Whakahaere

7.1 Cost to Implement – The cost of the proposed pedestrian improvement works are funded through the Te Nukutai o Tapoa – Naval Point Development Plan. The pedestrian waterfront upgrades are funded through the implementation of the development plan, which also recognised opportunities for art and carving opportunities as well as acknowledging the cultural significance of the site.

7.2 Maintenance/Ongoing costs – The ongoing maintenance costs are being factored into the regional parks and Naval Point maintenance budgets. An Operational Plan for the long term site management is being developed currently and will consider maintenance costs for the site.

7.3 Funding Source – The works will be funded through the Te Nukutai o Tapoa – Naval Point Development Plan which includes $27.0M through the Long Term Plan.

8. Legal Implications Ngā Hīraunga ā-Ture

Statutory power to undertake proposals in the report / Te Manatū Whakahaere Kaupapa

8.1 The Council resolved in 2017 that the Banks Peninsula Community Board has the decision-making authority in respect of the Te Nukutai o Tapoa – Naval Point Development Plan and including the proposed waterfront development.

9. Risk Management Implications Ngā Hīraunga Tūraru

9.1 A decision not to proceed would mean that Te Hapū o Ngāti Wheke’s desire to see the work completed in time for the Sail GP event will not be realised.

Attachments / Ngā Tāpirihanga

No.	Title	Page
a ⇩	Attachment 1 - Site Works	103
b ⇩	Attachment 2 - Site Photos	104
c ⇩	Attachment 3 - Waterfront Pedestrian Upgrades	107

In addition to the attached documents, the following background information is available:

Document Name	Location / File Link
Not Applicable

Confirmation of Statutory Compliance / Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories / Ngā Kaiwaitohu

Authors

Kristine Bouw - Project Manager

Ann Tomlinson - Senior Engagement Advisor

Approved By

Darren Moses - Manager - Project Management Team

Kay Holder - Manager Regional Parks

Andrew Rutledge - Head of Parks

Mary Richardson - General Manager Citizens & Community

Te Pātaka o Rākaihautū Banks Peninsula Community Board

12 September 2022

13. Banks Peninsula Summer with your Neighbours 2022-23 Fund - Consideration of Applications
Reference Te Tohutoro:	22/1038090
Report of Te Pou Matua:	Bipul Adhikari, Support Officer, Bipulendra.adhikari@ccc.govt.nz
General Manager Pouwhakarae:	Mary Richardson, GM Citizens & Community, Mary.Richardson@ccc.govt.nz

1. Purpose of Report Te Pūtake Pūrongo

1.1 The purpose of this report is for Te Pātaka o Rākaihautū Banks Peninsula Community Board to consider applications to the Banks Peninsula Summer with your Neighbours 2022-23 fund and to allocate funding as appropriate.

1.2 The Board allocated $3,000 for its Summer with your Neighbours project at the meeting held on Monday, 15 August. This is the budget available for the local events.

2. Officer Recommendations Ngā Tūtohu

That Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Allocate its 2022-23 Summer with your Neighbours funding as follows:

	Applicant	Activity	No. Attending	Amount Recommended
1	Judy Woodward	BBQ for the Okains community	200	$200
2	Jo Allison	Community dinner Little Akaloa	150	$200
3	Amour-Jane Ryan	Community potluck dinner Okains	80	$200
4	Alfred Hamburg/Al Park	BBQ Lyttelton	25	$63
5	Rachelle Chadwick	Xmas Street BBQ Diamond Harbour	20	$63
6	Gisela Rademaker	Neighbourhood Get-Together Charteris Bay	35	$88
7	Purau Residents Association	Community picnic/BBQ Purau	30	$100
8	Cass Bay Residents Association	Annual beach party Cass Bay	80	$200
9	Rene Macpherson	Street Party Lyttelton	26	$65
10	Church Bay Neighbourhood Association	Beach BBQ Church Bay	50	$125
11	Little River Wairewa Community Trust	Community Breakfast (November) & live music Little River	300	$200
12	Port Levy Residents Association	Summer BBQ Port Levy School	85	$200
13	Friends of Morgan's and Sam's Gullies	Picnic for reserve volunteers Diamond Harbour	40	$100
14	Diamond Harbour Neighbourhood Block Group	BBQ Diamond Harbour	75	$188
15	Pigeon Bay Hall Committee	Get together Pigeon Bay	50	$150
16	Okuti Valley and Reynolds Valley residents	Family sports and BBQ Okuti Valley, Little River	40	$125
17	Lyttelton Netball Club	Afternoon games Lyttelton	50	$125
18	Project Lyttelton	Shared lunch Lyttelton	20	$45
19	Te Whare O Te Mata Hapuku Society Inc	Kite flying Birdlings Flat	25	$100
20	Linda Goodwin	Neighbourhood gathering & BBQ Lyttelton	50	$125
21	Cass Bay Residents Association	Halloween Party & BBQ Cass Bay	200	$200

2. Note that the granted funds are to be used towards food, non-alcoholic drinks or invitation/advertisements costs only.

3. Transfer any funding from the 2022-23 Summer with your Neighbours Fund that has not been claimed by 30 April 2023 to the Board’s 2022-23 Discretionary Response Fund.

3. Key Points Ngā Take Matua

Strategic Alignment Te Rautaki Tīaroaro

3.1 The recommendation is strongly aligned to the Strategic Framework and in particular the strategic priority of “Enabling active and connected communities to own their future”. It will provide a strong sense of community, active participation in civic life, safe and healthy communities, celebration of our identity through arts, culture, heritage and sport, valuing the voices of children and young people.

Decision Making Authority Te Mana Whakatau

3.2 The Community Board has the delegated authority to determine the allocation of its Summer with your Neighbours Fund.

Assessment of Significance and Engagement Te Aromatawai Whakahirahira

3.3 The decisions in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

3.4 The level of significance was determined by the number of people affected and/or with an interest.

3.5 Due to the assessment of low significance, no further community engagement and consultation is required.

Discussion Kōrerorero

3.6 Summer with your Neighbours is about bringing people closer together and celebrating the unique and diverse mix of each neighbourhood.

3.7 Summer with your Neighbours will run from 22 October 2022 to 31 March 2023. Applications for funding opened on 15 July 2022 and closed on 12 August 2022.

3.8 Local community groups and previous applicants were sent information inviting them to apply for the Summer with your Neighbours funding that has been allocated by the Board.

3.9 Shortly after the closing date, 21 applications had been received. For comparison, the 2021-22 Banks Peninsula Summer with your Neighbours, 26 applications were presented to the Board for consideration having met the guidelines with enough information to enable assessment.

3.10 The 21 applications received for the 2022-23 Banks Peninsula Summer with your Neighbours were assessed to ensure that they met the guidelines and staff have recommended an amount to be allocated to each application.

3.11 The officer recommendations were based on the following, in order to maintain consistency over the allocation of recommendations:

· Staff have recommended an amount to be allocated to each application. For consistency, a formula has been used and each will receive the total amount requested up to a maximum of $200, whichever is less.

· All successful applicants will be reminded of the eligible costs for reimbursement.

3.12 A matrix outlining the applications and staff recommendations is attached (Attachment A), along with the Summer with your Neighbours Guidelines (Attachment B) that accompany the application details.

3.13 The total recommended amount ($2,817) is less than the Fund's current balance ($3,000). Staff recommend that the remainder of $138 be transferred after 30 April 2023 to the Board’s 2022-23 Discretionary Response Fund with the unclaimed remainder for reallocation by the Board.

3.14 Organisers of events that are scheduled to take place in a public space situated within an alcohol ban area will be notified of the ban requirements.

Attachments Ngā Tāpirihanga

No.	Title	Page
a ⇩	Banks Peninsula Summer With Your Neighbours 2022-23-Matrix	117
b ⇩	Summer with your neighbours 2022-23- Guidelines	119

Confirmation of Statutory Compliance Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories Ngā Kaiwaitohu

Author	Bipul Adhikari - Support Officer
Approved By	Penelope Goldstone - Manager Community Governance, Banks Peninsula

Te Pātaka o Rākaihautū Banks Peninsula Community Board

12 September 2022

14. Banks Peninsula 2022-23 Discretionary Response Fund Report - Okains Bay School
Reference / Te Tohutoro:	22/1110444
Report of / Te Pou Matua:	Philipa Hay, Community Development Adviser, Philipa.hay@ccc.govt.nz
General Manager / Pouwhakarae:	Mary Richardson, General Manager Citizens and Community, Mary.richardson@ccc.govt.nz

1. Purpose of Report Te Pūtake Pūrongo

1.1 The purpose of this report is for the Te Pātaka o Rākaihautū Banks Peninsula Community Board to consider an application for funding from its 2022-23 Discretionary Response Fund from the organisation listed below.

Funding Request Number	Organisation	Project Name	Amount Requested	Amount Recommended
62709	Okains Bay School Board of Trustees	Okains Bay School 150^th Celebrations	$2,500	$2,000

1.2 There is currently a balance of $41,251 remaining in the fund

2. Officer Recommendations Ngā Tūtohu

That the Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Approves a grant of $2,000 from its 2022-23 Discretionary Response Fund to Okains Bay School Board of Trustees towards the Okains Bay School 150^th Celebrations for marquees/hall, portable toilets, water, bouncy castle.

3. Key Points Ngā Take Matua

Strategic Alignment Te Rautaki Tīaroaro

3.1 The recommendation is strongly aligned to the Strategic Framework and in particular the strategic priority of "Enabling active and connected communities to own their own future", providing an opportunity for "celebration of our identity" and building this bay's "sense of community". Current and past pupils of the school and those connected to the bay will celebrate together, strengthening old relationships and forging new ones through sharing fun, food and the bay's stories.

Decision Making Authority Te Mana Whakatau

3.2 The Community Board has the delegated authority to determine the allocation of the Discretionary Response Fund for each community

3.2.1 Allocations must be consistent with any policies, standards or criteria adopted by the Council

3.2.2 The Fund does not cover:

· Legal challenges or Environment Court challenges against the Council, Council Controlled organisations or Community Board decisions

· Projects or initiatives that change the scope of a Council project or that will lead to ongoing operational costs to the Council (though Community Boards can recommend to the Council that it consider a grant for this purpose).

Assessment of Significance and Engagement Te Aromatawai Whakahirahira

3.3 The decisions in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

3.4 The level of significance was determined by the number of people affected and/or with an interest.

3.5 Due to the assessment of low significance, no further community engagement and consultation is required.

Discussion Kōrerorero

3.6 At the time of writing, the balance of the 2022/23 Discretionary Response Fund is as below.

Total Budget 2022/23	Granted To Date	Available for allocation	Balance If Staff Recommendation adopted
$45,401	$4,150	$41,251	$39,251

3.7 Based on the current Discretionary Response Fund criteria, the application listed above is eligible for funding.

3.8 The attached Decision Matrix provides detailed information for the application. This includes organisational details, project details, financial information and a staff assessment.

Attachments Ngā Tāpirihanga

No.	Title	Page
a ⇩	Okains Bay School 150th Celebration - Matrix	124

Confirmation of Statutory Compliance / Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories / Ngā Kaiwaitohu

Authors

Philipa Hay - Community Development Advisor

Rym Lamrani - Community Development Advisor

Andrea Wild - Community Development Advisor

Trisha Ventom - Community Recreation Advisor

Jane Harrison - Community Development Advisor

Approved By

Penelope Goldstone - Manager Community Governance, Banks Peninsula

Te Pātaka o Rākaihautū Banks Peninsula Community Board

12 September 2022

15. Withdrawal of Reserve Management Committees - Revised (Draft) Terms of Reference (May 2021)
Reference / Te Tohutoro:	22/818627
Report of / Te Pou Matua:	Katie Matheis, Governance Advisor Katie.Matheis@ccc.govt.nz
General Manager / Pouwhakarae:	Mary Richardson, General Manager Citizens & Community Mary.Richardson@ccc.govt.nz

1. Brief Summary

1.1 The purpose of this report is to seek the Banks Peninsula Community Board’s acknowledgement of the withdrawal of the Reserve Management Committees Revised (Draft) Terms of Reference (May 2021) report that the Board resolved to let lie on the table at its 17 May 2021 open meeting as provided in the excerpt from the meeting minutes below:

That the Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Leave the Reserve Management Committees Revised (Draft) Terms of Reference (May 2021) report to lie on the table until the Board has another opportunity to workshop the draft Terms of Reference.

1.2 This report is in response to guidance from staff that the information in the Reserve Management Committees Revised (Draft) Terms of Reference (May 2021) report (Attachment A) has significantly changed, such that it merits the drafting of a new report for consideration by the Board. The information that has changed primarily relates to the Draft Terms of Reference, which have been significantly re-drafted.

2. Officer Recommendations Ngā Tūtohu

That Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Acknowledges the withdrawal of the Reserve Management Committees Revised (Draft) Terms of Reference (May 2021) report that was left to lie on the table at the Board’s 17 May 2021 open meeting, on the basis that a new report, with revised Draft Terms of Reference, is forthcoming.

Background

2.1 At its meeting on 17 May 2021, the Board considered a recommendation to approve the Reserve Management Committee (Draft) Terms of Reference (May 2021), for consultation with the Reserve Management Committees.

2.2 The Board heard deputations from two residents requesting the Board not approve the draft Terms of Reference (ToR). Other Reserve Management Committees had also shared feedback that was not supportive of the draft ToR. The Board noted that it was not comfortable with the draft ToR and, after consideration, resolved to let the report lie on the table until it had another opportunity to workshop the Draft Terms of Reference.

2.3 A workshop with the Board was held on 31 May 2021 where the ToR were discussed in detail and suggested changes were raised. The Board agreed to several actions to help further inform the ToR process.

2.4 A further workshop with the Board was held on 29 November 2021 where staff reported back to the Board with a revised draft ToR for comment and feedback. Staff proposed next steps, including engagement with the local rūnanga and the Reserve Management Committees. The Board noted is was comfortable with the revised draft ToR going out for consultation.

2.5 Engagement with Council staff, the local rūnanga, and Reserve Management Committees on the revised draft ToR has been completed. The Board had a Briefing on 15 August to consider the feedback from the engagement and recommended changes to the revised draft ToR.

2.6 The Board will have a decision meeting on 12 September, at which time, it will consider adopting the revised draft ToR. As a result, the report will require significant modifications such that a new report is merited for consideration by the Board.

Attachments / Ngā Tāpirihanga

No.	Title	Page
a ⇩	Banks Peninsula Community Board Reserve Management Committees - Revised (Draft) Terms of Reference (May 2021) 17 May 2021 Report	127

In addition to the attached documents, the following background information is available:

Document Name

N/A

Confirmation of Statutory Compliance / Te Whakatūturutanga ā-Ture

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories / Ngā Kaiwaitohu

Authors

Katie Matheis - Banks Peninsula Governance Adviser

Liz Carter - Community Board Advisor

Approved By

Penelope Goldstone - Manager Community Governance, Banks Peninsula

Name	Subject
Diamond Harbour Reserve Management Committee	15 August 2022 Unconfirmed
Duvauchelle Reserve Management Committee	18 July 2022 Confirmed
Duvauchelle Reserve Management Committee	15 August 2022 Unconfirmed
Allandale Reserve Management Committee	26 October 2021 Confirmed
Allandale Reserve Management Committee	15 December 2021 Confirmed
Allandale Reserve Management Committee	17 August 2022 Unconfirmed
Le Bons Bay Reserve Management Committee	22 August 2022 Unconfirmed

8. Akaroa Museum Advisory Committee Meeting - 24 August 2022
Reference Te Tohutoro:	22/1167860
Report of Te Pou Matua:	Liz Carter – Community Board Adviser liz.carter@ccc.govt.nz
General Manager Pouwhakarae:	Mary Richardson – GM Citizens and Community mary.richardson@ccc.govt.nz

16. Valedictories
Reference / Te Tohutoro:	22/1161816
Report of / Te Pou Matua:	Penelope Goldstone – Community Governance Manager penelope.goldstone@ccc.govt.nz
General Manager / Pouwhakarae:	Mary Richardson – GM Citizens & Community mary.richardson@ccc.govt.nz

7. Reserve Management Committee Meeting Minutes
Reference / Te Tohutoro:	22/1102724
Report of / Te Pou Matua:	Katie Matheis, Governance Advisor Katie.Matheis@ccc.govt.nz
General Manager / Pouwhakarae:	Mary Richardson, GM Citizens & Community, Mary.Richardson@ccc.govt.nz