Agenda of Summit Road Protection Authority

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SUMMIT ROAD PROTECTION AUTHORITY

te mana tiaki i te ara akitu

Te Mana Tiaki i Te Ara Akitu

Summit Road Protection Authority

MINUTES

Date: Monday 4 November 2024

Time: 6.16pm

Venue: Boardroom, Beckenham Service Centre,
66 Colombo Street, Beckenham

Present

Chair

Deputy Chair

Member

Keir Leslie (Waihoro Spreydon-Cashmere-Heathcote Community Board)

Cathy Lum-Webb

(Te Pātaka o Rākaihautū Banks Peninsula Community Board)

Councillor Grant Miller (Selwyn District Council)

Principal Advisor

Peter Eman

Principal Advisor Planning

Tel: 941 8955

peter.eman@ccc.govt.nz

Meeting Advisor

Liz Beaven

Community Board Advisor

Tel: 941 6601

liz.beaven@ccc.govt.nz

Karakia Tīmatanga

The agenda was dealt with in the following order.

1. Apologies

There were no apologies received for Te Mana Tiaki I Te Ara Akitu Summit Road Protection Authority.

2. Declarations of Interest Ngā Whakapuaki Aronga

There were no declarations of interest recorded.

3. Confirmation of Previous Minutes Te Whakaāe o te hui o mua

Authority Resolved SRPC/2024/00001

That the minutes of the Summit Road Protection Authority meeting held on Tuesday, 28 March 2023 be confirmed.

Keir Leslie/Cathy Lum-Webb Carried

4. Deputations by Appointment Ngā Huinga Whakaritenga

Part B

4.1

Application - To establish and operate 3 pole mounted fire detection sensors

Micheal Healey - Manager Innovation & Improvement, Wayne Hamilton, Fire and Emergency New Zealand (FENZ) and Matt Bonis – Planz Consultants spoke on behalf of Christchurch City Council regarding Item 14 – Application - To establish and operate 3 pole mounted fire detection sensors.

The deputation discussed with the meeting the effectiveness of the camera sensors to assist FENZ in detection and during fires.

After questions from members, the Chairperson thanked the presenters for their presentation. The Advisory Committee recommendations (Item 14 these minutes) and Summit Road Protection Authority decision (Item 14 continued of these minutes).

Attachments

a Item 4.1 – Application to establish and operate 3 pole mounted fire detection sensors – Summit Road Protection Authority – 4 November 2024

5. Annual Report for the Year Ending 30 June 2023

Authority Resolved SRPC/2024/00008 Advisory Committee recommendation accepted without change

That the Summit Road Protection Authority:

1. Adopts the Annual Report for the year ending 30 June 2023 attached to the meeting agenda as its report on its activities for the year to send to the contributory councils highlighting that the Authority is not imposing a levy on the Councils for the year 2024/25.

Cathy Lum-Webb/Keir Leslie Carried

5.1 Draft Annual Plan and Budget for 2024-25

Authority Resolved SRPC/2024/00009 Advisory Committee recommendations accepted without change

That the Summit Road Protection Authority:

1. Adopts the attached circulated Annual Plan and Budget for 1 July 2024 – 30 June 2025 and approves the intention to levy $0 from the contributory Councils for the year.

2. Approves for immediate effect the Delegations Register appended to the draft Annual Plan and Budget for 1 July 2024 – 30 June 2025, and approves that the Executive Secretary’s functions may be divided across council staff or contracted out as indicated in the Register by arrangement of the contributory Councils – recognising that relevant Council Unit Heads/Managers or Advisors may execute and integrate the delegated functions as necessary.

3. Requests that the contributory Councils recognise and support the executive and secretarial functions of the Authority being carried by council staff by making more provision for them, including provision for compliance, and consent and compensation processing.

4. Requests that the territorial authorities responsible for the protected land adjoining the Summit Road enable applicants for activities on that land to advance applications for such other consents, approvals, leases, licences, or any other permissions as the territorial authority may administer, without requiring the Authority’s consent first (even though it may be required as a condition of such other permission).

5. Requests information on the funds held by Christchurch City Council on behalf of Authority in particular whether interest can be earned on those funds.

6. Requests that a letter is written to the Minister of Conservation asking for the Minister to confirm the Minister’s representative on the Summit Road Protection Authority Advisory Committee.

Cathy Lum-Webb/Keir Leslie Carried

12. Summit Road Authority and Advisory Committee - 2025 Meeting Schedule

Officer Recommendations Ngā Tūtohu

That the Summit Road Protection Authority:

1. Receives the information in the Summit Road Authority and Advisory Committee - 2025 Meeting Schedule Report.

2. Adopts the following schedule of Ordinary Meetings in 2025:

Date	Time	Location
17 March 2025 (Annual General Meeting)	4.30pm	Linwood Boardroom, Gate B, 180 Smith Street
19 May 2025	4.30pm	Linwood Boardroom, Gate B, 180 Smith Street
15 September 2025	4.30pm	Linwood Boardroom, Gate B, 180 Smith Street

Committee Resolved SRPC/2024/00010

That the Summit Road Protection Authority:

1. Receives the information in the Summit Road Authority and Advisory Committee - 2025 Meeting Schedule Report.

2. Adopts the following schedule of Ordinary Meetings in 2025:

Date	Time
17 March 2025 (Annual General Meeting & Ordinary Meeting)	4.30pm
19 May 2025	4.30pm
15 September 2025	4.30pm

3. Requests that the meetings be held at Te Hāpua: Halswell Centre, if not available then to be held at Linwood Boardroom, 180 Smith Street.

Grant Miller/Keir Leslie Carried

13 Application - 1 Broadleaf Lane New Replacement Dwelling

Authority Resolved SRPC/2024/00011 Advisory Committee recommendations accepted without change

That the Summit Road Protection Authority:

1. Receives the information in the Application - 1 Broadleaf Lane New Replacement Dwelling Report.

2. Pursuant to section 17 of the Summit Road (Canterbury) Protection Act 2001, does not require (i.e. waives) notification or approval of the application in respect of the new replacement dwelling at 1 Broadleaf Lane as any effects on the amenities are no more than minor.

3. Receives the information in the Application - 1 Broadleaf Lane New Replacement Dwelling Report.

4. Pursuant to section 17 of the Summit Road (Canterbury) Protection Act 2001, does not require (i.e. waives) notification or approval of the application in respect of the new replacement dwelling at 1 Broadleaf Lane as any effects on the amenities are no more than minor.

5. Requests an Information Session on how resource consents are processed within the Summit Road Protection Authority area.

6. Requests legal advice on whether an application under the Summit Road (Canterbury) Protection Act 2001 should be made and determined prior to a resource consent being granted, and if not, whether the Council can require applicants to sign a document stating that they understand and accept the risk that the Summit Road application may not be approved, and that no compensation would be payable under section 21.

Keir Leslie/Grant Miller Carried

14 Application to establish and operate 3 pole mounted fire detection sensors

Authority Resolved SRPC/2024/00012 Advisory Committee recommendations accepted without change

That the Summit Road Protection Authority:

1. Receives the information in the Application - To establish and operate 3 pole mounted fire detection sensors Report.

2. Pursuant to section 17 of the Summit Road (Canterbury) Protection Act 2001, does not require (i.e. waives) notification or approval of the application for fire detection sensors as any effects on the amenities are no more than minor.

Keir Leslie/Grant Miller Carried

15. Resolution to Exclude the Public Te whakataunga kaupare hunga tūmatanui

Authority Resolved SRPC/2024/00014

That Paul Loughton Chairperson of the Summit Road Advisory Committee, remain after the public have been excluded for Item 16 of the public excluded agenda as he has knowledge that is relevant to that item and will assist the Authority.

That at 6.29pm the resolution to exclude the public set out on pages 44 to 45 of the agenda be adopted.

Keir Leslie/Grant Miller Carried

The public were re-admitted to the meeting at 6.36pm.

Karakia Whakamutunga

Meeting concluded at 6.38pm.

CONFIRMED THIS 17 DAY OF MARCH 2025

KEIR LESLIE

Authority Chairperson

10. 575 Summit Road - Application for Dwelling extensions and alterations
Reference Te Tohutoro:	25/382723
Responsible Officer(s) Te Pou Matua:	Catherine Elvidge, Principal Advisor Resource Consents
Accountable ELT Member Pouwhakarae:	John Higgins, General Manager Strategy, Planning & Regulatory Services

1. Purpose and Origin of the Report Te Pūtake Pūrongo

1.1 The purpose of this report is for the Summit Road Protection Authority to consider whether the effects of the proposed dwelling extensions and alterations on the amenities of the protected Summit Road land are no more than minor and that it does not require notification or approval by the Authority, in accordance with the Summit Road (Canterbury) Protection Act 2001 (the Act).

2. Officer Recommendations Ngā Tūtohu

That the Summit Road Protection Authority:

1. Receive the information in the 575 Summit Road - Application for Dwelling extensions and alterations Report.s

2. Pursuant to section 17 of the Summit Road (Canterbury) Protection Act 2001, does not require (i.e. waives) notification or approval of the application at 575 Summit Road in respect of the dwelling extensions and alterations as any effects on the amenities are no more than minor.

3. Detail Te Whakamahuki

3.1 Under section 17 of the Act, the Authority may waive the need for Authority approval, public notification and a potential submissions and hearing procedures, if the effects of an activity on amenities are minor. This is assessed in the attached report.

3.2 A resource consent application has also been submitted, but at the time this report was prepared, it is still being processed and a decision has yet to be made. The proposal has been brought to the Summit Road Protection Authority at the earliest opportunity to avoid later delay.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇨	575 Summit Road - Summit Road Protection Authority Application - Dwelling extensions and alterations (Under Separate Cover)	25/382767
b ⇨	575 Summit Road - Report to Summit Road Protection Authority (Under Separate Cover)	25/473099

12. Members’ Information Exchange

This item provides an opportunity to discuss other matters of note.

Karakia Whakamutunga

Unuhia, unuhia

Unuhia ki te uru tapu nui

Kia wātea, kia māmā, te ngākau,

Te tinana te wairua i te ara takatā

Koia rā e Rongo, whakairia ake ki runga

Kia tina! TINA! Hui e! TĀIKI E!

Draw on, draw on,
Draw on the supreme sacredness
To clear, to free the heart, the body and the spirit of mankind
Rongo, suspended high above us (i.e. in ‘heaven’)
Draw together! Affirm!

13. Resolution to Exclude the Public

Section 48, Local Government Official Information and Meetings Act 1987.

Note: The grounds for exclusion are summarised in the following table. The full wording from the Act can be found in section 6 or section 7, depending on the context.

I move that the public be excluded from the following parts of the proceedings of this meeting, namely the items listed overleaf.

Reason for passing this resolution: a good reason to withhold exists under section 7.

Specific grounds under section 48(1) for the passing of this resolution: Section 48(1)(a)

Note

Section 48(4) of the Local Government Official Information and Meetings Act 1987 provides as follows:

“(4) Every resolution to exclude the public shall be put at a time when the meeting is open to the public, and the text of that resolution (or copies thereof):

(a) Shall be available to any member of the public who is present; and

(b) Shall form part of the minutes of the local authority.”

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by Section 6 or Section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public are as follows:

Subject	Presenter	Unit/Organisation
Processing of resource consent applications within the Summit Road Protection Authority area, including legal advice on the timing of applications and determinations under the Summit Road (Canterbury) Protection Act 2001	Catherine Elvidge	Planning and Consents Unit

8. Summit Road Protection Authority Annual Report for Year Ending June 2024
Reference Te Tohutoro:	25/377167
Responsible Officer(s) Te Pou Matua:	Liz Beaven, Executive Secretary
Accountable ELT Member Pouwhakarae:	Andrew Rutledge, Acting General Manager Citizens and Community

9. Summit Road Protection Authority - Annual Plan and Budget for year ending June 2026
Reference Te Tohutoro:	25/379053
Responsible Officer(s) Te Pou Matua:	Liz Beaven, Executive Secretary
Accountable ELT Member Pouwhakarae:	Andrew Rutledge, Acting General Manager Citizens and Community

11. Draft Annual Plan Submission to Christchurch City Council and Selwyn District Council
Reference Te Tohutoro:	25/491687
Responsible Officer(s) Te Pou Matua:	Liz Beaven, Executive Secretary
Accountable ELT Member Pouwhakarae:	Andrew Rutledge, Acting General Manager Citizens and Community

ITEM NO.	GENERAL SUBJECT OF EACH MATTER TO BE CONSIDERED	SECTION	SUBCLAUSE AND REASON UNDER THE ACT	PUBLIC INTEREST CONSIDERATION	Potential Release Review Date and Conditions
14.	Public Excluded Summit Road Protection Authority Minutes - 4 November 2024			Refer to the previous public excluded reason in the agendas for these meetings.

7. Information Session - Processing of resource consent applications within the Summit Road Protection Authority area
Reference Te Tohutoro:	25/247782
Responsible Officer(s) Te Pou Matua:	Catherine Elvidge, Principal Advisor Resource Consents
Accountable ELT Member Pouwhakarae:	John Higgins, General Manager Strategy, Planning & Regulatory Services