Minutes of Summit Road Protection Authority

Karakia Tīmatanga

The agenda was dealt with in the following order.

1. Apologies for the Authority

There were no apologies received for Te Mana Tiaki I Te Ara Akitu Summit Road Protection Authority.

2. Declarations of Interest for the Authority Ngā Whakapuaki Aronga

There were no declarations of interest recorded.

3. Confirmation of Previous Minutes Te Whakaāe o te hui o mua

Authority Resolved SRPC/2024/00001

That the minutes of the Summit Road Protection Authority meeting held on Tuesday, 28 March 2023 be confirmed.

Keir Leslie/Cathy Lum-Webb Carried

4. Deputations by Appointment Ngā Huinga Whakaritenga

Part B

4.1

Application - To establish and operate 3 pole mounted fire detection sensors

Micheal Healey - Manager Innovation & Improvement, Wayne Hamilton, Fire and Emergency New Zealand (FENZ) and Matt Bonis – Planz Consultants spoke on behalf of Christchurch City Council regarding Item 14 – Application - To establish and operate 3 pole mounted fire detection sensors.

The deputation discussed with the meeting the effectiveness of the camera sensors to assist FENZ in detection and during fires.

After questions from members, the Chairperson thanked the presenters for their presentation. The Advisory Committee recommendations (Item 14 these minutes) and Summit Road Protection Authority decision (Item 14 continued of these minutes).

Attachments

a Item 4.1 – Application to establish and operate 3 pole mounted fire detection sensors – Summit Road Protection Authority – 4 November 2024 ⇨

The Authority meeting adjourned at 5.04pm to hear the consideration of its Advisory Committee.

The Summit Road Protection Advisory Committee convened at 5.05pm.

6. Apologies for the Advisory Committee

Advisory Committee Resolved SRPC/2024/00002

1. That the apology for absence received from Paul Delvin be accepted.

Paul Loughton/Keir Leslie Carried

7. Declarations of Interest for the Advisory Committee

There were no declarations of interest recorded.

8. Confirmation of Advisory Committee’s Previous Minutes

Committee Resolved SRPC/2024/00003

That the minutes of the Summit Road Protection Advisory Committee meeting held Tuesday 28 March 2023 be confirmed.

Paul Loughton/Denis Aldridge Carried

5. Annual Report for the Year ending 30 June 2023

Committee Resolved SRPC/2024/00004

That the Advisory Committee recommends that the Authority to:

1. Adopts the Annual Report for the year ending 30 June 2023 attached to the meeting agenda as its report on its activities for the year to send to the contributory councils.

Keir Leslie/Denis Aldridge Carried

5.1 Draft Annual Plan and Budget for 2024/25

Advisory Committee Resolved SRPC/2024/00005

That the Advisory Committee recommends that the Authority:

1. Adopts the attached draft Annual Plan and Budget for 1 July 2024 – 30 June 2025 as attached to the meeting agenda.

2. Approves for immediate effect the Delegations Register appended to the draft Annual Plan and Budget for 1 July 2024 – 30 June 2025, and approves that the Executive Secretary’s functions may be divided across council staff or contracted out as indicated in the Register by arrangement of the contributory Councils – recognising that relevant Council Unit Heads/Managers or Advisors may execute and integrate the delegated functions as necessary.

3. Requests that the contributory Councils recognise and support the executive and secretarial functions of the Authority being carried by council staff by making more provision for them, including provision for compliance, and consent and compensation processing.

4. Requests that the territorial authorities responsible for the protected land adjoining the Summit Road enable applicants for activities on that land to advance applications for such other consents, approvals, leases, licences, or any other permissions as the territorial authority may administer, without requiring the Authority’s consent first (even though it may be required as a condition of such other permission).

5. Requests information on the funds held by Christchurch City Council on behalf of Authority in particular whether interest can be earned on those funds.

6. Requests that a letter is written to the Minister of Conservation asking for the Minister to confirm the Minister’s representative on the Summit Road Protection Authority Advisory Committee.

Keir Leslie/Paul Loughton Carried

Hana Walton left the meeting at 5.23pm after consideration of item 5.1.

13. Application - 1 Broadleaf Lane New Replacement Dwelling

Officer Recommendations Ngā Tūtohu

That the Summit Road Protection Authority:

1. Receives the information in the Application - 1 Broadleaf Lane New Replacement Dwelling Report.

2. Pursuant to section 17 of the Summit Road (Canterbury) Protection Act 2001, does not require (i.e. waives) notification or approval of the application in respect of the new replacement dwelling at 1 Broadleaf Lane as any effects on the amenities are no more than minor.

Advisory Committee Resolved SRPC/2024/00006

That the Advisory Committee recommends that the Authority:

1. Receives the information in the Application - 1 Broadleaf Lane New Replacement Dwelling Report.

3. Requests an Information Session on resource consents processes within the Summit Road Protection Authority area.

4. Requests legal advice on whether an application under section 13 of the Summit Road (Canterbury) Protection Act 2001 should be made and determined prior to a resource consent being granted, and if not, whether the Council can require applicants to sign a document stating that they understand and accept the risk that the Summit Road application may not be approved, and that no compensation would be payable under section 21.

Paul Loughton/Peter Graham Carried

Keir Leslie requested that his abstention from the vote be recorded.

Denis Aldridge left the meeting at 5.47pm after consideration of item13 - Application - 1 Broadleaf Lane New Replacement Dwelling.

14. Application - To establish and operate 3 pole mounted fire detection sensors

Advisory Committee Comment

1. The Advisory Committee took into consideration the deputation made by Messrs Healy, Hamilton and Bonis. (Item 4.1 of these minutes refers).

Committee Resolved SRPC/2024/00007 Officers recommendations accepted without change

That the Advisory Committee recommends that the Authority:

1. Receives the information in the Application - To establish and operate 3 pole mounted fire detection sensors Report.

2. Pursuant to section 17 of the Summit Road (Canterbury) Protection Act 2001, does not require (i.e. waives) notification or approval of the application for fire detection sensors as any effects on the amenities are no more than minor.

Grant Miller/Paul Loughton Carried

9 Summit Road Safety Update

Andrew Hensley, Traffic Engineer Christchurch City Council, updated the meeting on transport matters within the Summit Road.

During the update the following points were noted:

Andrew Hensley, Traffic Engineer Christchurch City Council, updated the meeting on transport matters within the Summit Road.

During the update the following points were noted:

· The current speed limit on Summit Road is anticipated to remain at this time as this road appears to fall outside those that the Government is requiring Road Controlling Authorities to review as part of the Land Transport Rule: Setting of Speed Limits 2024.

· Anti-social road use behaviour is variable currently. There are legislative changes being considered by central government that may assist in reducing the behaviour.

· It was highlighted in the work on the Draft Coastal Hazards Adaptation Plan (currently out for consultation) that the coastal section of the Governors Bay- Teddington Road is recommended to operate at a reduced service in the future when sea water inundation is regular. This is not anticipated to result in a significant increase in traffic on Summit Road as Gebbies Pass Road is the preferred route. Staff have advised against the use of Summit Road as the preferred route for this purpose, noting the limitations to capacity and amenity.

The Advisory Committee requested information on the heavy vehicle useage on Summit Road/Gebbies Pass area

Cathy Lum-Webb left the meeting at 5.56pm am during consideration of item 9. Cathy Lum-Webb returned to the meeting at 5.58pm during consideration of item 9.

10. Head Ranger’s Update

This matter was not discussed.

11. Members' Information Exchange

Members exchanged the following information:

· The Summit Road Society are planning to replace a water tank and install a new tank for stock water.

· A concept is currently being worked on to provide a passenger service to take walkers up to the Sign of Kiwi and return.

The Advisory Committee requested that staff follow up on the removal of all the structures that were required to be removed as part of the application to retain the sauna at 575 Summit Road and report back to the Summit Road Protection Authority and the Advisory Committee.

The Advisory Committee concluded its meeting at 6.10pm.

The Summit Road Authority meeting reconvened at 6.16pm.

Item 5 continued: Authority Consideration of Annual Report for the Year Ending 30 June 2023

Advisory Committee Recommendation

That the Summit Road Protection Authority:

1. Adopts the Annual Report for the year ending 30 June 2023 attached to the meeting agenda as its report on its activities for the year to send to the contributory councils.

Authority Resolved SRPC/2024/00008

That the Summit Road Protection Authority:

1. Adopts the Annual Report for the year ending 30 June 2023 attached to the meeting agenda as its report on its activities for the year to send to the contributory councils highlighting that the Authority is not imposing a levy on the Councils for the year 2024/25.

Cathy Lum-Webb/Keir Leslie Carried

Item 5.1 continued: Authority Consideration of Draft Annual Plan and Budget for 2024-25

Committee Resolved SRPC/2024/00009 Advisory Committee recommendations accepted without change

That the Summit Road Protection Authority:

1. Adopts the attached circulated Annual Plan and Budget for 1 July 2024 – 30 June 2025 and approves the intention to levy $0 from the contributory Councils for the year.

5. Requests information on the funds held by Christchurch City Council on behalf of Authority in particular whether interest can be earned on those funds.

6. Requests that a letter is written to the Minister of Conservation asking for the Minister to confirm the Minister’s representative on the Summit Road Protection Authority Advisory Committee.

Cathy Lum-Webb/Keir Leslie Carried

12. Summit Road Authority and Advisory Committee - 2025 Meeting Schedule

Officer Recommendations Ngā Tūtohu

That the Summit Road Protection Authority:

1. Receives the information in the Summit Road Authority and Advisory Committee - 2025 Meeting Schedule Report.

2. Adopts the following schedule of Ordinary Meetings in 2025:

Date	Time	Location
17 March 2025 (Annual General Meeting)	4.30pm	Linwood Boardroom, Gate B, 180 Smith Street
19 May 2025	4.30pm	Linwood Boardroom, Gate B, 180 Smith Street
15 September 2025	4.30pm	Linwood Boardroom, Gate B, 180 Smith Street

Committee Resolved SRPC/2024/00010

That the Summit Road Protection Authority:

1. Receives the information in the Summit Road Authority and Advisory Committee - 2025 Meeting Schedule Report.

2. Adopts the following schedule of Ordinary Meetings in 2025:

Date	Time
17 March 2025 (Annual General Meeting & Ordinary Meeting)	4.30pm
19 May 2025	4.30pm
15 September 2025	4.30pm

3. Requests that the meetings be held at Te Hāpua: Halswell Centre, if not available then to be held at Linwood Boardroom, 180 Smith Street.

Grant Miller/Keir Leslie Carried

Item 13 continued: Authority Consideration Application - 1 Broadleaf Lane New Replacement Dwelling

Authority Resolved SRPC/2024/00011 Advisory Committee recommendations accepted without change

That the Summit Road Protection Authority:

1. Receives the information in the Application - 1 Broadleaf Lane New Replacement Dwelling Report.

3. Receives the information in the Application - 1 Broadleaf Lane New Replacement Dwelling Report.

4. Pursuant to section 17 of the Summit Road (Canterbury) Protection Act 2001, does not require (i.e. waives) notification or approval of the application in respect of the new replacement dwelling at 1 Broadleaf Lane as any effects on the amenities are no more than minor.

5. Requests an Information Session on how resource consents are processed within the Summit Road Protection Authority area.

6. Requests legal advice on whether an application under the Summit Road (Canterbury) Protection Act 2001 should be made and determined prior to a resource consent being granted, and if not, whether the Council can require applicants to sign a document stating that they understand and accept the risk that the Summit Road application may not be approved, and that no compensation would be payable under section 21.

Keir Leslie/Grant Miller Carried

Item 14 continued: Authority Consideration - To establish and operate 3 pole mounted fire detection sensors

Authority Resolved SRPC/2024/00012 Advisory Committee recommendations accepted without change

That the Summit Road Protection Authority:

1. Receives the information in the Application - To establish and operate 3 pole mounted fire detection sensors Report.

Keir Leslie/Grant Miller Carried

15. Resolution to Exclude the Public Te whakataunga kaupare hunga tūmatanui

Authority Resolved SRPC/2024/00014

That Paul Loughton Chairperson of the Summit Road Advisory Committee, remain after the public have been excluded for Item 16 of the public excluded agenda as he has knowledge that is relevant to that item and will assist the Authority.

That at 6.29pm the resolution to exclude the public set out on pages 44 to 45 of the agenda be adopted.

Keir Leslie/Grant Miller Carried

The public were re-admitted to the meeting at 6.36pm.

Karakia Whakamutunga

Meeting concluded at 6.38pm.

CONFIRMED THIS 17 DAY OF MARCH 2025

KEIR LESLIE Paul Loughton

Authority Chairperson Advisory committee chairperson