Canterbury Regional Landfill Joint
Committee
Agenda
Notice of Meeting Te Pānui o te Hui:
A meeting of the Canterbury Regional
Landfill Joint Committee will be held on:
Date: Friday 10 April 2026
Time: 12 pm
Venue: Camellia Chambers, Level 2, Civic Offices,
53 Hereford Street, Christchurch
Membership Ngā
Mema
|
Chairperson
Deputy Chairperson
Members
|
Councillor Mark Peters - Christchurch
City Council
Councillor Nikki Mealings - Waimakariri
District Council
Councillor Kelly Barber - Christchurch
City Council
Councillor Chris Carthy - Hurunui
District Council
Councillor Russell Ellis - Ashburton
District Council
Councillor Big Red Shefford - Selwyn
District Council
Councillor Tim Scandrett - Christchurch
City Council
|
2 April 2026
Website: www.ccc.govt.nz
TABLE OF CONTENTS NGĀ IHIRANGI
Karakia Tīmatanga................................................................................................... 4
1. Apologies Ngā Whakapāha................................................................................. 4
2. Declarations of Interest Ngā Whakapuaki Aronga.................................................. 4
3. Confirmation of Previous Minutes Te Whakaāe o te
hui o mua................................. 4
Staff Reports
4. Transwaste
Canterbury Ltd - Draft Statement of Intent 2026/27.............................. 9
5. Transwaste
Canterbury Ltd - Interim Report for the six months ending 31 December 2025..................................................................................................................... 29
6. Resolution
to Exclude the Public........................................................................ 58
Karakia Whakamutunga
Karakia Tīmatanga
1. Apologies Ngā Whakapāha
Apologies will
be recorded at the meeting.
2. Declarations of Interest Ngā
Whakapuaki Aronga
Members are
reminded of the need to be vigilant and to stand aside from decision-making
when a conflict arises between their role as an elected representative and any
private or other external interest they might have.
3. Confirmation of Previous Minutes Te
Whakaāe o te hui o mua
That the
minutes of the Canterbury Regional Landfill Joint Committee meeting held on Monday, 15 December 2025 be
confirmed (refer page 5).
Canterbury Regional Landfill Joint
Committee
Open Minutes
Date: Monday 15 December 2025
Time: 10:07 am
Venue: Camellia Chambers, Level 2, Civic Offices,
53 Hereford Street, Christchurch
Present
|
Chairperson
Deputy Chairperson
Members
|
Councillor Mark Peters - Christchurch
City Council
Councillor Niki Mealings - Waimakariri
District Council
Councillor Kelly Barber - Christchurch
City Council
Councillor Russell Ellis - Ashburton
District Council
Councillor Big Red Shefford - Selwyn
District Council
Councillor Tim Scandrett –
Christchurch City Council
|
Website: www.ccc.govt.nz
Karakia Tīmatanga
The agenda was dealt with in the following
order.
1. Apologies
Ngā Whakapāha
|
Committee Decision
There were no apologies received.
|
2. Declarations
of Interest Ngā Whakapuaki Aronga
There were no
declarations of interest recorded.
|
3. Appointment
of Chairperson and Deputy Chairperson
|
|
|
Committee Comment
1. Councillor
Mark Peters was nominated for Chairperson by Councillor Barber and Seconded
by Councillor Scandrett. No other nominations were received.
2. Councillor
Mealings was nominated for Deputy Chairperson by Councillor Peters and
Seconded by Councillor Barber. No other nominations were received.
3. Councillor
Barber and Councillor Scandrett Moved and Seconded the above nominations
for Chairperson and Deputy Chairperson and when put to the vote they
were declared carried.
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|
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Officer Recommendations Ngā
Tūtohu
That the Canterbury
Regional Landfill Joint Committee:
1. Appoint [Insert Councillor’s Name] as Chairperson of
the Canterbury Regional Landfill Joint Committee; and,
2. Appoint [Insert Councillor’s Name] as Deputy
Chairperson of the Canterbury Regional Landfill Joint Committee.
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|
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Joint Committee Resolved CRLC/2025/00011
Part C
That the Canterbury
Regional Landfill Joint Committee:
1. Appoint Mark Peters as Chairperson of the Canterbury
Regional Landfill Joint Committee; and,
2. Appoint Niki Mealings as Deputy Chairperson of the
Canterbury Regional Landfill Joint Committee.
Councillor
Barber/Councillor Scandrett Carried
|
|
4. Appointment
of representative to attend Transwaste Canterbury Limited Annual General
Meeting
|
|
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Committee Comment
1. Councillor
Peters was nominated as the proxy to attend and vote at the Transwaste
Canterbury Limited AGM by Councillor Scandrett and Seconded by Councillor
Barber. No other nominations were received.
2. Councillor
Mealings was nominated as the alternate by Councillor Ellis and Seconded by
Councillor Scandrett. No other nominations were received.
3. Councillor
Ellis and Councillor Scandrett Moved and Seconded the above nominations for
Proxy and Alternate and when put to the vote they were declared carried.
|
|
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Officer Recommendations Ngā
Tūtohu
That the Canterbury
Regional Landfill Joint Committee:
1. Appoint [insert Councillor’s name] as the Committee
representative to attend and vote at the Transwaste Canterbury Limited AGM on
18 December 2025.
2. Appoint [insert Councillor’s name] as an alternate,
if the person appointed in recommendation 1 above is unable to attend.
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|
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Joint Committee Resolved CRLC/2025/00012
Part C
That the Canterbury
Regional Landfill Joint Committee:
1. Appoint Mark Peters as the Committee representative to
attend and vote at the Transwaste Canterbury Limited AGM on 18 December 2025.
2. Appoint Niki Mealings as an alternate, if the person
appointed in recommendation 1 above is unable to attend.
Councillor
Ellis/Councillor Scandrett Carried
|
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5. Resolution
to Exclude the Public Te whakataunga kaupare hunga tūmatanui
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|
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Joint Committee Resolved CRLC/2025/00013
Part C
That at 10.18am the resolution to exclude the public set out on
pages 23 to 24 of the agenda be adopted.
Councillor
Barber/Councillor Mealings Carried
|
The public were re-admitted to the meeting
at 10.26am.
Karakia
Whakamutunga
Meeting
concluded at 10.28 am.
CONFIRMED THIS 10th DAY
OF APRIL 2026.
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4. Transwaste
Canterbury Ltd - Draft Statement of Intent 2026/27
|
|
Reference Te Tohutoro:
|
26/373173
|
|
Responsible Officer(s) Te Pou Matua:
|
Linda
Gibb, Performance Advisor, Finance
|
|
Accountable ELT Member Pouwhakarae:
|
Bede
Carran, General Manager Finance, Risk & Performance / Chief Financial
Officer
|
1. Purpose and Origin of the Report Te Pūtake Pūrongo
1.1 This
report presents Transwaste Canterbury Ltd’s draft Statement of Intent
(SOI) for 2026/27.
1.2 The
draft SOI was received on 2 March 2026. The draft SOI is at Attachment
A.
2. Officer Recommendations Ngā
Tūtohu
That the Canterbury
Regional Landfill Joint Committee:
1. Receives Transwaste Canterbury Ltd’s
draft Statement of Intent 2026/27;
2. Notes that the draft Statement of Intent does
not contain updated financial forecasts as Transwaste has not yet completed its
business planning for 2026/27;
3. Advises any comments to be made to the
Transwaste board on the draft Statement of Intent 2026/27; and
4. Notes that the decision in this report is
assessed as low significance based on the Christchurch City Council’s
Significance and Engagement Policy.
3. Background/Context Te Horopaki
Local Government Act 2002 requirements
3.1 The
purpose of a SOI is recorded in Section 64(2) of the LGA as being to:
a) state
publicly the activities and intentions of the council-controlled organisation
(CCO) for the year, and the objectives to which those activities will
contribute; and
b) provide
an opportunity for shareholders to influence the direction of the organisation;
and
c) provide
a basis for the accountability of the directors for performance.
3.2 Clauses
1 and 2, Part 1 of Schedule 8 of the LGA provides that a CCO is to deliver its
draft SOI to shareholders by 1 March and for shareholders of the CCO to provide
comments on the draft SOI to the CCO board by 1 May in
the year preceding the year to which the draft statement relates. The
CCO board must consider the comments and finalise the SOI by 30 June.
3.3 To
represent the five councils’ shareholding interests in Transwaste, the
joint committee was established to which the councils have delegated all
governance rights and obligations, including reviewing and commenting on the
draft SOI.
3.4 Transwaste’s
draft SOI was received on 2 March 2026, one working day later than the
statutory timeframe. The draft SOI complies with the requirements for
content by including the following:
· the objectives of the company, the
board’s approach to governance, nature and scope of activities to be
undertaken, non-financial performance targets and other measures by which
performance is judged in relation to the objectives and the major accounting
policies (Clause 7, Part 2 of Schedule 8 of the LGA);
and
· major
accounting policies, ratio of consolidated shareholders’ funds to total
assets, an estimate of the distributions intended to be made to shareholders
and the board’s estimate of the commercial value of the
shareholders’ investment in the company (Clause 9, Part 2 of Schedule 8
of the LGA).
Financial targets
3.5 Transwaste
has not yet completed its business planning for the 2026/27 year. The
financial forecasts in 2026/27 and 2027/28 are those that were in the last
SOI.
3.6 The
following financial forecasts are at the Earnings before Interest and Tax
(EBIT) level to focus on the operating performance and to exclude financing
impacts.
|
Transwaste
Canterbury
Financial
forecasts
|
2026/27
$m
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2027/28
$m
|
2028/29
$m
|
|
EBIT
|
22.1
|
22.6
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22.9
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Dividends
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14.1
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14.1
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13.7
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3.7 Transwaste
advises its conservative expectations are for a 3% reduction in waste each year
over the prior year SOI’s forecasts. This is largely as a result of
the ongoing diversion of waste both due to further increases in the
Government’s waste levy from $65 per tonne in 2026/27 to $75 per tonne in
2027/28 and more aggressive competition from other local landfill
operators.
3.8 The
dividend reduces by $0.4 million in 2028/29 over the prior two years due in
large part to Transwaste’s capital investment programme
requirements.
3.9 The
company is looking at options to replace lower revenue and to maintain the
dividend quantum paid to shareholders. The extent to which it is
successful in this endeavour will be reflected in the final SOI in June
2026.
Non-financial performance targets
3.10 There
are no material changes in non-financial performance targets over last
year’s final SOI.
3.11 The
Christchurch City Council’s Senior Advisor Climate Resilience has
commented that the Council supports Transwaste’s initiatives to capture
at least 95% of landfill gas as well as initiatives to reduce operational
emissions.
3.12 Staff
from Christchurch City Council have been advised by Transwaste that it is
likely to be in a position to distribute a report in 2026/27 to Canterbury
territorial local authorities with attribution of carbon emissions by
each.
Options Considered Ngā Kōwhiringa Whaiwhakaaro
3.13 The
only reasonable practicable alternative option is to decline to consider and
comment on Transwaste’s draft SOI for 2026/27. As the document is
an accountability instrument owned by the board, it will progress from the
draft to final as it considers appropriate.
4. Financial Implications Ngā Hīraunga Rauemi
4.1 There
are no financial consequences as a result of the recommendations in this
report.
5. Considerations Ngā Whai Whakaaro
Risks and Mitigations Ngā Mōrearea me
ngā Whakamātautau
5.1 The
primary risk of not considering and providing comment on the draft SOI is that
Transwaste does not receive through the legislative process the feedback of the
Joint Committee.
Legal Considerations Ngā Hīraunga
ā-Ture
5.2 Statutory
and/or delegated authority to undertake proposals in the report:
5.2.1 LGA.
Strategy
and Policy Considerations Te
Whai Kaupapa here
5.3 The
required decisions:
5.3.1 Align
with the Christchurch
City Council’s Strategic Framework.
5.3.2 Are
assessed as low significance based on the Christchurch City Council’s
Significance and Engagement Policy. The level of significance was
determined by the extent to which the decisions are likely to impact the
community.
5.3.3 Are consistent with Council’s Plans and
Policies.
5.4 This
report takes into account the funding flows for VŌ’s activities in
the Council's
Long Term Plan (2024 - 2034).
Impact
on Mana Whenua Ngā
Whai Take Mana Whenua
5.5 The
decisions do not involve a new significant decision in
relation to ancestral land, a body of water or other elements of intrinsic
value.
5.6 The
decisions do not impact on our agreed partnership priorities with Ngā
Papatipu Rūnanga. This is because the content of Transwaste’s
draft SOI does not provide for any new activities or location of activities.
5.7 Staff
note that Transwaste maintains a long‑standing partnership with
Mana Whenua, supported by a formal Charter and ongoing engagement about its
operations.
Climate
Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi
5.8 The
decisions in this report are unlikely to contribute significantly to adaptation
to the impacts of climate change or emissions reductions because no new
activity or material changes in operational output is provided for.
6. Next Steps Ngā Mahinga ā-muri
6.1 The
Transwaste board will consider the comments made by the Canterbury Regional
Landfill Joint Committee on the draft SOI and finalise its SOI for 2026/27 by
30 June 2026.
Attachments Ngā Tāpirihanga
|
No.
|
Title
|
Reference
|
Page
|
|
a ⇩ 
|
Transwaste
Canterbury Ltd - Draft Statement of Intent 2026/27
|
26/614251
|
13
|
In addition to the attached documents, the following background
information is available:
|
Document
Name – Location / File Link
|
|
Not
applicable
|
Signatories Ngā Kaiwaitohu
|
Author
|
Linda Gibb -
Performance Monitoring Advisor CCO
|
|
Approved By
|
Bede Carran -
General Manager Finance, Risk & Performance / Chief Financial Officer
|
|
5. Transwaste
Canterbury Ltd - Interim Report for the six months ending 31 December 2025
|
|
Reference Te Tohutoro:
|
26/595827
|
|
Responsible Officer(s) Te Pou Matua:
|
Linda
Gibb, Performance Advisor, Finance
|
|
Accountable ELT Member Pouwhakarae:
|
Bede
Carran, General Manager Finance, Risk & Performance / Chief Financial
Officer
|
1. Purpose and Origin of the Report Te Pūtake Pūrongo
1.1 The
purpose of this report is to present Transwaste Canterbury Ltd’s Interim
Report for the period 1 July-31 December 2025.
The Interim Report was received on 2 March 2026 and is at Attachment
A.
2. Officer Recommendations Ngā Tūtohu
That the Canterbury
Regional Landfill Joint Committee:
1. Receives Transwaste Canterbury Ltd’s
Interim Report for 2025/26.
3. Background/Context Te Horopaki
3.1 Transwaste operates the Kate Valley Landfill and is required to
accept all waste from within the Canterbury region that is non-hazardous.
The company is owned jointly by five Canterbury councils (50%) and Waste
Management NZ Ltd (50%).
3.2 The Government imposes a waste levy on the disposal of waste at
landfills. It funds initiatives to reduce waste and encourage resource
recovery (e.g. recycling). Half of the levy revenue goes to city and
district councils to be applied to the promoting and/or achieving the waste
minimisation activities set out in their waste management and minimisation
plans.
3.3 Since 2021/22 the levy (on the Kate Valley landfill as a class one
municipal landfill) has increased from $20 to $65 per tonne. It will
continue to increase over the next three years to $75 per tonne in
2027/28.
4. Considerations Ngā Whai Whakaaro
4.1 Transwaste’s
Interim Report advises the following financial outcomes (note that Transwaste
does not provide half year forecasts but acknowledges the reasonableness of
assuming an even phasing over 12 months):
|
|
Actual to
31 December ’25
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Est. target to
31 December ‘25
|
Half year to
31 December ‘25
|
|
Earnings before Interest and Tax (EBIT)
($m)
|
9.3
|
10.4
|
10.2
|
|
% change in EBIT
|
|
-8.8%
|
-10.5%
|
|
Waste volume (tonnes)
|
163,570
|
171,357
|
172,568
|
|
% change in waste volume
|
--
|
-5%
|
-5%
|
|
Interim dividend paid ($m)
|
7.0
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6.7
|
7.6
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4.2 Against
50% of the full year targe and the same period in the prior year, EBIT is
lower by approximately $0.9 million. Half of this reduction is
attributable to lower levels of waste than expected (-5%) as a
result of lower economic activity in Canterbury and aggressive
competition from competing landfills (some of which attract a lower Government
waste levy due to the lower risk nature of waste they are consented to
receive).
4.3 The
other half of the EBIT reduction is due to extremely low electricity prices
(near zero at times) for Transwaste’s electricity ‘exported’
to the national grid. The low prices were driven by a wet summer which
saw the hydro dams full to overflowing. Transwaste advises that the price
per megawatt hour it received in December 2025 led to a revenue reduction that
was 35 times lower in December 2025 than in August 2025.
4.4 The
Government’s Waste Levy which is now $65 per tonne (up from $20 per tonne
in the 2021/22 financial year and is to increase to $70 per tonne from 1 July
2026) may be impacting the amount of waste being diverted from the landfill to,
for example recycling.
4.5 At
year end, Transwaste expects that waste volumes will be down by 5% and
consequently EBIT down $1.8 million against SOI targets reflecting the ongoing
pressure from competition, electricity prices and reduced economic activity.
4.6 Dividends
- Transwaste paid its shareholders an interim dividend of $7 million in the
half year to December 2025, which is consistent with the half year SOI target,
but lower than the prior half year interim dividend by $0.65 million.
4.7 The
full year dividend is forecast to be $13.4 million, lower than the SOI target
by $0.25 million, reflecting an expected lower waste tonnage of 5% for the full
year. Transwaste is considering options for addressing the pressure on
its operating revenues including opening a class 2 landfill cell at Kate Valley
in December 2025 which enables it to compete with other landfills based on the
same government waste levy. It is also considering measures it could take
with regard to pricing and the attraction of new waste volumes.
4.8 Non-financial
performance targets - all but one of the non-financial performance targets
are on track to be met by year end. The target to “maintain or improve current total recordable injury frequency rate (TRIFR) for
the last 12 months” will not be met for the year. This is due to a
transport vehicle incident at the landfill which has been investigated and
determined to be driver error. There were no significant injuries.
Attachments Ngā Tāpirihanga
|
No.
|
Title
|
Reference
|
Page
|
|
a ⇩ 
|
Transwaste
Canterbury Ltd - Interim Report for the six months ending 31 December 2025
|
26/535691
|
32
|
In addition to the attached documents, the following background
information is available:
|
Document
Name – Location / File Link
|
|
Not
applicable
|
Signatories Ngā Kaiwaitohu
|
Author
|
Linda Gibb -
Performance Monitoring Advisor CCO
|
|
Approved By
|
Bede Carran -
General Manager Finance, Risk & Performance / Chief Financial Officer
|
|
6. Resolution to Exclude the Public
|
Section
48, Local Government Official Information and Meetings Act 1987.
Note: The
grounds for exclusion are summarised in the following table. The full wording from
the Act can be found in section
6 or section
7, depending on the context.
I move that the public be excluded from the
following parts of the proceedings of this meeting, namely the items
listed overleaf.
Reason for passing this resolution: a good
reason to withhold exists under section 7.
Specific grounds under section 48(1) for
the passing of this resolution: Section 48(1)(a)
Note
Section 48(4) of the Local Government
Official Information and Meetings Act 1987 provides as follows:
“(4) Every resolution to exclude the
public shall be put at a time when the meeting is open to the public, and the
text of that resolution (or copies thereof):
(a) Shall
be available to any member of the public who is present; and
(b) Shall
form part of the minutes of the local authority.”
This resolution is made in reliance on
Section 48(1)(a) of the Local Government Official Information and Meetings Act
1987 and the particular interest or interests protected by Section 6 or Section
7 of that Act which would be prejudiced by the holding of the whole or relevant
part of the proceedings of the meeting in public are as follows:
|
ITEM NO.
|
GENERAL SUBJECT OF EACH MATTER TO BE CONSIDERED
|
SECTION
|
SUBCLAUSE AND REASON UNDER THE ACT
|
PUBLIC INTEREST CONSIDERATION
|
Potential Release Review Date and
Conditions
|
|
7.
|
Canterbury Regional Landfill Joint Committee Background Report
2026
|
s7(2)(h)
|
Commercial Activities
|
Section 7 (Transport Equalisation) to be PX as report references
financial data that is commercial between the parties.
|
16 January 2027
following the public release of the source of data.
|
|
8.
|
Transwaste Canterbury Limited Presentation
|
s7(2)(h)
|
Commercial Activities
|
The public interest has been weighed against the commercial
sensitivity and has been found to not outweigh to commercial sensitivity of
this item.
|
1 January 2028
Upon review by Transwaste Canterbury Limited staff.
|
