Agenda of Te Pātaka o Rākaihautū Banks Peninsula Community Board

Karakia Tīmatanga

Whakataka te hau ki te uru

Whakataka te hau ki te tonga

Kia mākinakina ki uta

Kia mātaratara ki tai

E hī ake ana te atakura

He tio, he huka, he hau hū

Tīhei Mauri Ora

Cease the winds from the west
Cease the winds from the south
Let the breeze blow over the land
Let the breeze blow over the ocean
Let the red-tipped dawn come with a sharpened air.
A touch of frost, a promise of a glorious day.

1. Apologies Ngā Whakapāha

Apologies will be recorded at the meeting.

2. Declarations of Interest Ngā Whakapuaki Aronga

Members are reminded of the need to be vigilant and to stand aside from decision-making when a conflict arises between their role as an elected representative and any private or other external interest they might have.

3. Confirmation of Previous Minutes Te Whakaāe o te hui o mua

That the minutes of Te Pātaka o Rākaihautū Banks Peninsula Community Board meeting held on Monday, 10 November 2025 be confirmed (refer page 7).

4. Public Forum Te Huinga Whānui

A period of up to 30 minutes will be available for people to speak for up to five minutes on any issue that is not the subject of a separate hearing process.

4.1

Lyttelton Energy Transition Society (LETS) Pilot Project

Wendy Everingham will speak on behalf of the Lyttelton Energy Transition Society to provide a general update as well as information about a new pilot project.

4.2

Lyttel Creators Space

Sabrina Saunders will speak on behalf of the Lyttelton Harbour Business Association regarding the Lyttel Creators Space.

4.3

Former Lyttelton Borough Stables – Development Proposal

Paul Dietsche and Tony Ussher will speak to the Board regarding their development proposal for the former Lyttelton Borough Council stables in Donald Street, Lyttelton.

4.4

Freedom Camping Prohibition Area Extension in Duvauchelle

Liz Carter and Pam Richardson will speak on behalf of the Head of the Bays Society regarding a request to an extension to the prohibited area for freedom camping in Duvauchelle.

4.5

Kukupa Hostel / Side School Reserve

Jo Goven will speak on behalf of the Kukupa School Reserve Working Group regarding the process employed for, and the intended use of the Kukupa Hostel/Side School Reserve site.

4.6

Kukupa Hostel / Side School Reserve

Alyson Aislabie, local resident, will speak to the Board regarding the proposed use of Kukupa Hostel / Side School Reserve.

5. Deputations by Appointment Ngā Huinga Whakaritenga

Deputations may be heard on a matter or matters covered by a report on this agenda and approved by the Chairperson.

5.1

Reserve Committee Terms of Reference

Jo Rolley will address the Board on behalf of the Le Bons Bay Reserve Committee, and Suky Thompson will address the Board on behalf of the Garden of Tāne Reserve Committee, in relation to Item 11 – Te Pātaka o Rākaihautū Banks Peninsula Community Board - 2025–2028 Governance Arrangements, with particular reference to the updated Reserve Committees Terms of Reference dated 8 December 2025.

6. Presentation of Petitions Ngā Pākikitanga

6.1

Peter Staples, on behalf of the Kukupa School Reserve Working Group, will present a petition regarding the Kukupa Hostel/Side School Site.

The Petition Prayer reads:

Council staff have ignored the wishes of the Pigeon Bay community and have defied the directions of the elected Council and elected Community Board regarding the re-purposing of the Kukupa Hostel/Side School site.  

The proposal being promoted has been identified following a seriously flawed process. If accepted, it will appropriate a local-community asset, modify it using a large amount of rate-payer funding, and turn it over to a non-local private interest for a purpose that will impose significant risk while providing absolutely no benefit to the local community.  

We call on the Community Board and Council to reject the current proposal, and to engage in a meaningful manner with the local community to develop an alternative that meets the wishes of the community.

We notify Council of our intention to contest the current proposal by all means at our disposal.

To present to the Community Board, refer to the Participating in decision-making webpage or contact the meeting advisor listed on the front of this agenda.

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Te Pātaka o Rākaihautū

Banks Peninsula Community Board

INAUGURAL MEETING Minutes

Date: Monday 10 November 2025

Time: 10 am

Venue: Lyttelton Community Boardroom,
25 Canterbury Street, Lyttelton

Present

Members

Tyrone Fields

Jillian Frater

Nigel Harrison

Asif Hussain

Lyn Leslie

Cathy Lum-Webb

Nigel Millar

Josie Ogden Schroeder

Principal Advisor

Penelope Goldstone

Manager Community Governance

Tel: 941 5689

penelope.goldstone@ccc.govt.nz

Meeting Advisor

Linda Burkes

Governance Advisor

Tel: 941 8138

linda.burkes@ccc.govt.nz

Website: www.ccc.govt.nz

Part A Matters Requiring a Council Decision

Part B Reports for Information

Part C Decisions Under Delegation

The agenda was dealt with in the following order.

The General Manager, Citizens and Community, Andrew Rutledge, assumed the Chair and declared the inaugural meeting open.

Karakia Tīmatanga and Welcome:

1. Apologies Ngā Whakapāha

Part C

Community Board Decision

There were no apologies received.

2. Declarations by Members Te Kī Taurangi a te Mema Poari

Community Board Decisions under Delegation

Part B

Members each made their oral declarations, then signed their written declarations in the presence of the General Manager, Citizens and Community, in accordance with Clause 14, Schedule 7 of the Local Government Act 2002.

Attachments

a Te Pātaka o Rākaihautū Banks Peninsula Community Board Declarations 2025

3. Election of a Chairperson Te Kōwhiringa o te Tiamana
	Officer Recommendations Ngā Tūtohu That Te Pātaka o Rākaihautū Banks Peninsula Community Board: 1. Receives the information in the Election of a Chairperson Report. 2. Adopts, by resolution, whether it will use System A or System B to elect a Chairperson and Deputy Chairperson. 3. Proceeds to elect a Chairperson and Deputy Chairperson.
	Community Board Resolved BKCB/2025/00069 Part C That Te Pātaka o Rākaihautū Banks Peninsula Community Board: 1. Receives the information in the Election of a Chairperson Report. 2. Adopts System A to elect a Chairperson and Deputy Chairperson. Tyrone Fields/Asif Hussain Carried
	Community Board Comment The General Manager, Citizens and Community called for nominations for the position of Chairperson. Lyn Leslie was nominated by Cathy Lum-Webb and seconded by Asif Hussain There being no further nominations, the motion was put to the vote.
	Community Board Resolved BKCB/2025/00070 Part C That Te Pātaka o Rākaihautū Banks Peninsula Community Board: 3. Elects Lynette Mary Leslie as the Chairperson of Te Pātaka o Rākaihautū Banks Peninsula Community Board for the 2025-28 term. Cathy Lum-Webb/Asif Hussain Carried
	Attachments a Declaration by Chairperson Te Pātaka o Rākaihautū Banks Peninsula 2025

4. Declaration by Chairperson Te Kī Taurangi a te Tiamana o te Poari Hāpori

Community Board Comment

Lynette Mary Leslie made her oral declaration as Chairperson, then signed her written declaration in the presence of the General Manager, Citizens and Community, in accordance with Clause 14, Schedule 7 of the Local Government Act 2002.

Lyn Leslie assumed the Chair.

5. Election of Deputy Chairperson Te Kōwhiringa o te Tiamana Tuarua

Community Board Comment

The Chairperson called for nominations for the position of Deputy Chairperson.

Nigel Ernest Harrison was nominated by Tyrone Fields and seconded by Asif Hussain.

There being no further nominations, that was put to a vote.

Community Board Resolved BKCB/2025/00071

Part C

That Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Elects Nigel Ernest Harrison as the Deputy Chairperson of Te Pātaka o Rākaihautū Banks Peninsula Community Board for the 2022-2025 term.

Tyrone Fields/Asif Hussain Carried

6. Explanation of Statutory Requirements Te Whakamārama o Ngā Herenga ā Ture

Community Board Resolved BKCB/2025/00072 Officer recommendations accepted without change

Part C

That Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Receives the information in the Explanation of Statutory Requirements report.

Tyrone Fields/Asif Hussain Carried

7. Date of First Ordinary Meeting Te Rā o te Hui Tuatahi

Community Board Resolved BKCB/2025/00073

Part C

That Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Receives the information in the Date of First Ordinary Meeting Report.

2. Notes that the decision in this report is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3. Pursuant to Schedule 7, clause 21(5)(d) of the Local Government Act 2002, resolves that the first ordinary meeting of the Te Pātaka o Rākaihautū Banks Peninsula Community Board be held on Monday 8 December 2025 at 10.00 am in the Akaroa Boardroom, 78 Rue Lavaud, Akaroa.

Tyrone Fields/Lyn Leslie Carried

Karakia Whakamutunga

Meeting concluded at 10.27am.

CONFIRMED THIS 8^th DAY OF DECEMBER 2025

lYN lESLIE

Chairperson

8. Reserve Committee Meeting Minutes
Reference Te Tohutoro:	25/1844246
Responsible Officer(s) Te Pou Matua:	Linda Burkes, Banks Peninsula Governance Advisor
Accountable ELT Member Pouwhakarae:	Andrew Rutledge, General Manager Citizens and Community

1. Purpose of Report Te Pūtake Pūrongo

To receive Reserve Committee minutes from:

Minutes Received	Date
Lyttelton Reserves Committee Unconfirmed Minutes	1 September 2025
Awaiti Reserve Committee Unconfirmed Minutes	3 September 2025
Duvauchelle Reserve Committee Unconfirmed Minutes	15 September 2025
Garden of Tane Reserve Committee Unconfirmed Minutes	19 September 2025
Robinsons Bay School Reserve Committee Unconfirmed Minutes	21 September 2025
Le Bons Bay Reserve Committee Unconfirmed Minutes	26 September 2025
Pigeon Bay Reserve Committee Unconfirmed Minutes	3 October 2025
Lyttelton Reserve Committee Unconfirmed Minutes	6 October 2025
Little Akaloa Reserve Committee Unconfirmed Minutes	9 October 2025
Okains Bay Reserve Committee Unconfirmed Minutes	15 October 2025
Allandale Reserve Committee Unconfirmed Minutes	20 October 2025
Duvauchelle Reserve Committee Unconfirmed Minutes	20 October 2025
Lyttelton Reserves Committee Unconfirmed Minutes	3 November 2025
Duvauchelle Reserve Committee Unconfirmed Minutes	17 November 2025
Lyttelton Recreation Grounds Reserve Committee Unconfirmed Minutes	17 November 2025
Awaiti Reserve Committee Unconfirmed Minutes	19 November 2025
Stanley Park Reserve Committee Unconfirmed Minutes	19 November 2025

2. Officer Recommendations Ngā Tūtohu

That Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Receive the minutes of the following Reserve Committees:

a. Lyttelton Reserves Committee 1 September 2025 Unconfirmed Minutes

b. Awaiti Reserve Committee 3 September 2025 Unconfirmed Minutes

c. Duvauchelle Reserve Committee 15 September 2025 Unconfirmed Minutes

d. Garden of Tane Reserve Committee 19 September 2025 Unconfirmed Minutes

e. Robinsons Bay School Reserve Committee 21 September 2025 Unconfirmed Minutes

f. Le Bons Bay Reserve Committee 26 September 2025 Unconfirmed Minutes

g. Pigeon Bay Reserve Committee 3 October 2025 Unconfirmed Minutes

h. Lyttelton Reserves Committee 6 October 2025 Unconfirmed Minutes

i. Little Akaloa Reserve Committee 9 October 2025 Unconfirmed Minutes

j. Okains Bay Reserve Committee 15 October 2025 Unconfirmed Minutes

k. Allandale Reserve Committee 20 October 2025 Unconfirmed Minutes

l. Duvauchelle Reserve Committee 20 October 2025 Unconfirmed Minutes

m. Lyttelton Reserves Committee 3 November 2025 Unconfirmed Minutes

n. Duvauchelle Reserve Committee 17 November 2025 Unconfirmed Minutes

o. Lyttelton Recreation Grounds Reserve Committee 17 November 2025 Unconfirmed Minutes.

p. Awaiti Reserve Committee 19 November 2025 Unconfirmed Minutes

q. Stanley Park Reserve Committee 19 November 2025 Unconfirmed Minutes

2. Acknowledge the resignation from the Robinsons Bay School Reserve Committee of Suky Thompson and Fran Anderson and thank them for their service.

3. Acknowledge the resignation of Tim Matthews from the Le Bons Bay Reserve Committee and thank him for his service.

4. Accept the appointment to the Le Bons Bay Reserve Committee of John Larson.

5. Acknowledge the resignation from the Allandale Reserve Committee of Martin Stanley and thank them for their service.

6. Acknowledge that Graham Barrell has stepped down as Chairperson of the Allandale Reserve Committee and Kerry Turner has been appointed as Chairperson until the triennial election meeting.

7. Note that the Robinsons Bay School Reserve Committee members unanimously decided to transition from a Reserve Committee to a Parks Volunteer Agreement.

8. Note that the Little Akaloa Reserve Committee members unanimously decided to transition from a Reserve Committee to a Charitable Trust with a Parks Volunteer Agreement.

9. Note that the Awaiti Reserve Committee members unanimously decided to transition from a Reserve Committee to a Parks Volunteer Agreement.

10. Acknowledge the resignation of Jacque McAndrew from the Duvauchelle Reserve Committee and thank her for her 30 years of service.

11. Acknowledge the impending resignation, notified by email, of Joanne Marie Rolley from the Le Bons Bay Reserve Committee and thank her for her 30 years of service.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Lyttelton Reserves Committee 1 September 2025 Unconfirmed Minutes	25/1844275	16
b ⇩	Awaiti Reserve Committee 3 September 2025 Unconfirmed Minutes	25/1844511	21
c ⇩	Duvauchelle Reserve Committee 15 September 2025 Unconfirmed Minutes	25/1929847	23
d ⇩	Garden of Tane Reserve Committee 19 September 2025 Unconfirmed Minutes	25/2001624	25
e ⇩	Robinsons Bay School Reserve Committee 21 September 2025 Unconfirmed Minutes	25/1986527	30
f ⇩	Le Bons Bay Reserve Committee 26 September 2025 Unconfirmed Minutes	25/2215235	31
g ⇩	Pigeon Bay Reserve Committee 3 October 2025 Unconfirmed Minutes	25/2222376	34
h ⇩	Lyttelton Reserves Committee 6 October 2025 Unconfirmed Minutes	25/2215633	36
i ⇩	Little Akaloa Reserve Committee 9 October 2025 Unconfirmed Minutes	25/2215035	40
j ⇩	Okains Bay Reserve Committee 15 October 2025 Unconfirmed Minutes	25/2222427	41
k ⇩	Allandale Reserve Committee 20 October 2025 Unconfirmed Minutes	25/2214980	44
l ⇩	Duvauchelle Reserve Committee 20 October 2025 Unconfirmed Minutes	25/2222453	46
m ⇩	Lyttelton Reserves Committee 3 November 2025 Unconfirmed Minutes	25/2372570	48
n ⇩	Duvauchelle Reserve Committee 17 November 2025 Unconfirmed Minutes	25/2415733	53
o ⇩	Lyttelton Recreation Grounds Reserve Committee - 17 November 2025 - Unconfirmed Minutes	25/2421429	55
p ⇩	Awaiti Reserve Committee 19 November 2025 Unconfirmed Minutes	25/2394586	58
q ⇩	Stanley Park Reserve Committee 19 November 2025 Unconfirmed Minutes	25/2425718	60

9. Le Bons Bay Domain Landscape Plan
Reference Te Tohutoro:	25/2333920
Responsible Officer(s) Te Pou Matua:	Hannah Murdoch, Team Leader Community Partnership Ranger
Accountable ELT Member Pouwhakarae:	Andrew Rutledge, General Manager Citizens and Community

1. Purpose and Origin of the Report Te Pūtake Pūrongo

1.1 The purpose of this report is to seek approval for the boardwalk and path extension Le Bons Bay Domain Landscape Plan (Attachment A).

1.2 The report is a follow up to the report presented to the Board on 25 August 2025, which outlined proposed development in the Domain.

2. Officer Recommendations Ngā Tūtohu

That Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Receive the information in the Le Bons Bay Domain Landscape Plan Report.

2. Note that the decision in this report is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3. Approve the path extension and boardwalk proposed in the Le Bons Bay Domain Landscape Plan, as detailed in the attached plan to the report dated 2 April 2025.

3. Executive Summary Te Whakarāpopoto Matua

3.1 The Le Bons Bay Reserve Committee identified an area for improvement in their triennial plan 2023-2025 (Attachment B), on the south-west side of the Le Bons Bay Domain.

3.2 Native planting, weed removal and a boardwalk are proposed to improve amenity value, as well as an extension of a path from Rue de la Mer to provide safer access over an area dug up by rabbits. These developments have been incorporated into the landscape plan.

3.3 The Reserve Committee has delegation to approve planting and removal of trees, so the purpose of this report is to approve the proposed boardwalk and path extension.

3.4 Immediate neighbours of the Domain were contacted, and all feedback received has supported the plan.

3.5 Approving the landscape plan will improve the amenity value and usability of the Domain and achieve aspirations of the Reserve Committee’s current triennial plan.

3.6 If approved, work on the path will begin in December 2025 or early 2026.

4. Background/Context Te Horopaki

4.1 To investigate the Reserve Committee’s interest in improving the area behind the community hall and tennis court at Le Bons Bay Domain, three members of the Reserve Committee met with Council staff in February 2025. From the proposed ideas, a landscape plan was drafted. This plan was endorsed by the Reserve Committee at a meeting on 25 May 2025 (Attachment C).

4.2 The plan includes removal of weeds and three trees (two pines and one willow). Three specimen trees will be planted as well as an area of native planting. The Reserve Committee has delegation to approve the planting and removal of trees.

4.3 A boardwalk has been proposed to go through the native planting with sensory plants to be planted alongside it.

4.4 The path extension from Rue de la Mer will improve the access towards the tennis courts.

4.5 Due to the low significance of this project, only the immediate neighbours to the north-west of the Domain were contacted via email regarding the plan, and all feedback received was in support of the plan.

4.6 The following related memos/information were circulated to the meeting members:

Date	Subject
25 August 2025	https://christchurch.infocouncil.biz/Open/2025/08/ISTP_20250825_AGN_10051_AT.PDF page 9 -18

4.7 The following related information session/workshops have taken place for the members of the meeting:

Date	Subject
25 August 2025	https://www.youtube.com/watch?v=cZg9-FCpEGI

Options Considered Ngā Kōwhiringa Whaiwhakaaro

4.8 The following reasonably practicable options were considered and are assessed in this report:

4.8.1 The path extension and boardwalk in the Le Bons Bay Domain Landscape Plan.

4.9 The following options were considered but ruled out:

4.9.1 No other options were considered.

Options Descriptions Ngā Kōwhiringa

4.10 Preferred Option: The path extension and boardwalk in the Le Bons Bay Domain Landscape Plan.

4.10.1 Option Description: Developing Le Bons Bay Domain with a path extension and a boardwalk, to go along with new planting.

4.10.2 Option Advantages

· These developments will increase the amenity value and usability of Le Bons Bay Domain.

· These developments will contribute to the aspirations within the Le Bons Bay Reserve Committee’s triennial plan 2023-2025.

4.10.3 Option Disadvantages

· There is currently no funding allocated for the boardwalk.

Analysis Criteria Ngā Paearu Wetekina

4.11 This option was based on the interests and requests of the Le Bons Bay Reserve Committee.

5. Financial Implications Ngā Hīraunga Rauemi

Capex/Opex Ngā Utu Whakahaere

	Recommended Option
Cost to Implement	Path extension: $1,465 (GST exclusive) The cost of a boardwalk has not been quoted.
Maintenance/Ongoing Costs	Ongoing costs to be absorbed through existing operational budgets.
Funding Sources	CPMS 51300 Banks Peninsula Reserve Committee Developments
Funding Availability	CPMS 51300: $73,132 FY26
Impact on Rates	Not applicable

6. Considerations Ngā Whai Whakaaro

Risks and Mitigations Ngā Mōrearea me ngā Whakamātautau

6.1 The implementation of the Le Bons Bay Domain Landscape Plan is low risk.

Legal Considerations Ngā Hīraunga ā-Ture

6.2 Statutory and/or delegated authority to undertake proposals in the report:

6.2.1 The Le Bons Bay Reserve Committee is delegated to approve planting and tree removal in alignment with Council policies and with staff advice.

6.3 Other Legal Implications:

6.3.1 There is no legal context, issue, or implication relevant to this decision.

Strategy and Policy Considerations Te Whai Kaupapa here

6.4 The required approval of the Le Bons Bay Domain Landscape Plan:

6.4.1 Aligns with the Christchurch City Council’s Strategic Framework. In particular, the landscape plan supports the community outcomes ‘collaborative and confident’ and ‘green and liveable’, because of the Le Bons Bay community’s participation in the development of the Domain and contributing to a project that supports biodiversity.

6.4.2 Is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy. The level of significance was determined by the small size of the community affected, the support from the Reserve Committee and the small scale of the changes proposed.

6.4.3 Is consistent with Council’s Plans and Policies.

6.5 This report supports the Council's Long Term Plan (2024 - 2034):

6.6 Parks, Heritage and Coastal Environment

6.6.1 Activity: Parks and Foreshore

· Level of Service: 6.0.3 - Customer satisfaction with the presentation of Community Parks - >=60%

· Level of Service: 6.0.1 All Community Parks are managed and maintained in a clean, tidy, safe, functional, and equitable manner (Maintenance) - 90% Maintenance Plan key performance indicators are achieved

Community Impacts and Views Ngā Mariu ā-Hāpori

6.7 The proposed development within this landscape plan will have a positive impact on the community by allowing them to participate in the development of the Domain, increasing amenity values and improving access.

6.8 The decision affects the following wards/Community Board areas:

6.8.1 Te Pātaka o Rākaihautū Banks Peninsula.

Impact on Mana Whenua Ngā Whai Take Mana Whenua

6.9 The decision does not involve a significant decision in relation to ancestral land, a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Mana Whenua, their culture, and traditions.

6.10 The decision does not involve a matter of interest to Mana Whenua and will not impact on our agreed partnership priorities with Ngā Papatipu Rūnanga.

6.11 No cultural sites are recorded near the project area on the Ngāi Tahu Cultural Atlas Kā Huru Manu.

Climate Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi

6.15 The proposals in this report are unlikely to contribute significantly to adaptation to the impacts of climate change or emissions reductions.

6.16 The landscape plan involves removing three trees and weed plants, but more native plants will be planted as well.

7. Next Steps Ngā Mahinga ā-muri

7.1 Construction of the path extension in December 2025 or early 2026.

7.2 Planting is planned for the autumn/winter season.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Le Bons Bay Domain Landscape Plan 2025	25/1600490	70
b ⇩	Le Bons Bay Reserve Committee Triennial Plan 2023-25	24/1148099	71
c ⇩	Le Bons Bay Reserve Committee 25 May 2025 Unconfirmed Minutes	25/1050091	73

In addition to the attached documents, the following background information is available:

Document Name – Location / File Link

Not applicable

Signatories Ngā Kaiwaitohu

Author

Hannah Murdoch - Team Leader Community Partnership Rangers

Approved By

Bridie Gibbings - Manager Operations - Parks Development

Al Hardy - Manager Community Parks

Rupert Bool - Head of Parks

10. Te Pātaka o Rākaihautū Banks Peninsula Community Board - Adoption of 2026-2028 Meeting Schedule
Reference Te Tohutoro:	25/1077590
Responsible Officer(s) Te Pou Matua:	Liz Beaven, Community Board Advisor
Accountable ELT Member Pouwhakarae:	Andrew Rutledge, General Manager Citizens and Community

1. Purpose and Origin of the Report Te Pūtake Pūrongo

1.1 The purpose of this report is for Te Pātaka o Rākaihautū Banks Peninsula Community Board to consider and approve its ordinary formal and informal meeting arrangements for the period February 2026 to September 2028.

1.2 This report is staff generated to enable the Board to consider the adoption of its governance structure involving a meetings calendar until September 2028.

1.3 The Board can review these arrangements during the Board’s 2025-28 term should it wish to do so.

2. Officer Recommendations Ngā Tūtohu

That Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Receive the information in Te Pātaka o Rākaihautū Banks Peninsula Community Board - Adoption of 2026-2028 Meeting Schedule Report.

2. Note that the decision in this report is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3. Adopt the following schedule of Ordinary Meetings for 2026-2028:

Date	Time	Location
Monday, 2 February 2026	10.00am	Lyttelton Community Boardroom, 25 Canterbury St, Lyttelton
Monday, 2 March 2026	10.00am	Akaroa Community Boardroom, 78 Rue Lavaud, Akaroa
Monday, 13 April 2026	10.00am	Little River Boardroom, 4238 Christchurch Akaroa Road, Little River
Monday, 4 May 2026	10.00am	Lyttelton Community Boardroom, 25 Canterbury St, Lyttelton
Monday, 8 June 2026	10.00am	Akaroa Community Boardroom, 78 Rue Lavaud, Akaroa
Monday, 13 July 2026	10.00am	Little River Boardroom, 4238 Christchurch Akaroa Road, Little River
Monday, 3 August 2026	10.00am	Lyttelton Community Boardroom, 25 Canterbury St, Lyttelton
Monday, 7 September 2026	10.00am	Akaroa Community Boardroom, 78 Rue Lavaud, Akaroa
Monday, 5 October 2026	10.00am	Little River Boardroom, 4238 Christchurch Akaroa Road, Little River
Monday, 2 November 2026	10.00am	Lyttelton Community Boardroom, 25 Canterbury St, Lyttelton
Monday, 7 December 2026	10.00am	Akaroa Community Boardroom, 78 Rue Lavaud, Akaroa
Monday, 1 February 2027	10.00am	Little River Boardroom, 4238 Christchurch Akaroa Road, Little River
Monday, 1 March 2027	10.00am	Lyttelton Community Boardroom, 25 Canterbury St, Lyttelton
Monday, 5 April 2027	10.00am	Akaroa Community Boardroom, 78 Rue Lavaud, Akaroa
Monday, 3 May 2027	10.00am	Little River Boardroom, 4238 Christchurch Akaroa Road, Little River
Monday, 14 June 2027	10.00am	Lyttelton Community Boardroom, 25 Canterbury St, Lyttelton
Monday, 5 July 2027	10.00am	Akaroa Community Boardroom, 78 Rue Lavaud, Akaroa
Monday, 2 August 2027	10.00am	Little River Boardroom, 4238 Christchurch Akaroa Road, Little River
Monday, 6 September 2027	10.00am	Lyttelton Community Boardroom, 25 Canterbury St, Lyttelton
Monday, 4 October 2027	10.00am	Akaroa Community Boardroom, 78 Rue Lavaud, Akaroa
Monday, 1 November 2027	10.00am	Little River Boardroom, 4238 Christchurch Akaroa Road, Little River
Monday, 6 December 2027	10.00am	Lyttelton Community Boardroom, 25 Canterbury St, Lyttelton
Monday, 14 February 2028	10.00am	Akaroa Community Boardroom, 78 Rue Lavaud, Akaroa
Monday, 6 March 2028	10.00am	Little River Boardroom, 4238 Christchurch Akaroa Road, Little River
Monday, 3 April 2028	10.00am	Lyttelton Community Boardroom, 25 Canterbury St, Lyttelton
Monday, 1 May 2028	10.00am	Akaroa Community Boardroom, 78 Rue Lavaud, Akaroa
Monday, 12 June 2028	10.00am	Little River Boardroom, 4238 Christchurch Akaroa Road, Little River
Monday, 3 July 2028	10.00am	Lyttelton Community Boardroom, 25 Canterbury St, Lyttelton
Monday, 7 August 2028	10.00am	Akaroa Community Boardroom, 78 Rue Lavaud, Akaroa
Monday, 4 September 2028	10.00am	Little River Boardroom, 4238 Christchurch Akaroa Road, Little River

4. Note that if a scheduled meeting falls on a public holiday, the Board meeting will be held on the following Monday.

5. Note the holding of Board Information Sessions and Workshops will take place on week 3 of the Council calendar as follows:

Date	Time	Location
Monday, 16 February 2026	10.00am	Little River Boardroom, 4238 Christchurch Akaroa Road, Little River
Monday, 16 March 2026	10.00am	Lyttelton Community Boardroom, 25 Canterbury St, Lyttelton
Monday, 20 April 2026	10.00am	Akaroa Community Boardroom, 78 Rue Lavaud, Akaroa
Monday, 18 May 2026	10.00am	Little River Boardroom, 4238 Christchurch Akaroa Road, Little River
Monday, 15 June 2026	10.00am	Lyttelton Community Boardroom, 25 Canterbury St, Lyttelton
Monday, 20 July 2026	10.00am	Akaroa Community Boardroom, 78 Rue Lavaud, Akaroa
Monday, 17 August 2026	10.00am	Little River Boardroom, 4238 Christchurch Akaroa Road, Little River
Monday, 21 September 2026	10.00am	Lyttelton Community Boardroom, 25 Canterbury St, Lyttelton
Monday, 19 October 2026	10.00am	Akaroa Community Boardroom, 78 Rue Lavaud, Akaroa
Monday, 16 November 2026	10.00am	Little River Boardroom, 4238 Christchurch Akaroa Road, Little River
Monday, 15 February 2027	10.00am	Akaroa Community Boardroom, 78 Rue Lavaud, Akaroa
Monday, 15 March 2027	10.00am	Little River Boardroom, 4238 Christchurch Akaroa Road, Little River
Monday, 19 April 2027	10.00am	Lyttelton Community Boardroom, 25 Canterbury St, Lyttelton
Monday, 17 May 2027	10.00am	Akaroa Community Boardroom, 78 Rue Lavaud, Akaroa
Monday, 21 June 2027	10.00am	Little River Boardroom, 4238 Christchurch Akaroa Road, Little River
Monday, 19 July 2027	10.00am	Lyttelton Community Boardroom, 25 Canterbury St, Lyttelton
Monday, 16 August 2027	10.00am	Akaroa Community Boardroom, 78 Rue Lavaud, Akaroa
Monday, 20 September 2027	10.00am	Little River Boardroom, 4238 Christchurch Akaroa Road, Little River
Monday, 18 October 2027	10.00am	Lyttelton Community Boardroom, 25 Canterbury St, Lyttelton
Monday, 15 November 2027	10.00am	Akaroa Community Boardroom, 78 Rue Lavaud, Akaroa
Monday, 21 February 2028	10.00am	Lyttelton Community Boardroom, 25 Canterbury St, Lyttelton
Monday, 20 March 2028	10.00am	Akaroa Community Boardroom, 78 Rue Lavaud, Akaroa
Monday, 24 April 2028	10.00am	Little River Boardroom, 4238 Christchurch Akaroa Road, Little River
Monday, 15 May 2028	10.00am	Lyttelton Community Boardroom, 25 Canterbury St, Lyttelton
Monday, 19 June 2028	10.00am	Akaroa Community Boardroom, 78 Rue Lavaud, Akaroa
Monday, 17 July 2028	10.00am	Little River Boardroom, 4238 Christchurch Akaroa Road, Little River
Monday, 21 August 2028	10.00am	Lyttelton Community Boardroom, 25 Canterbury St, Lyttelton

6. Delegate authority to the Community Board Chairperson and Community Governance Manager to amend the Board meeting and Information Session schedule, as required.

3. Background/Context Te Horopaki

3.1 The staff recommendation in this report, for the Board to adopt a meeting schedule through September 2028, has been developed based on several factors:

· The meeting schedule for the previous Te Pātaka o Rākaihautū Banks Peninsula Community Board during the last term.

· The holding of one ordinary Board meeting in each calendar month.

· Consideration of other commitments on the Council calendar, e.g. Council meetings, Recess Week.

3.2 The decisions in this report are of low significance concerning the Christchurch City Council’s Significance and Engagement Policy.

3.3 For the business of the Board to be conducted in an orderly manner, and to ensure public notification of meetings is given in compliance with the Local Government Official Information and Meetings Act 1987 (LGOIMA), it is recommended that the Board adopt a schedule of meetings in line with the Officer’s Recommendation.

3.4 It is recognised that events may arise, or circumstances may change, requiring revisions to the meeting schedule or the addition of further meetings. To address this, the Board may delegate to the Community Governance Manager, in consultation with the Community Board Chairperson, the authority to amend the ordinary meeting schedule as required.

3.5 Any additional meetings will be appropriately publicly notified in compliance with the LGOIMA and Local Government Act 2002.

3.6 The only alternative to adopting a meeting schedule is to hold meetings on an ad hoc basis. This approach would create difficulties with the timely advertising of meetings and could result in clashes with other Council and Committee meetings, making it challenging to schedule Board meetings effectively.

Attachments Ngā Tāpirihanga

There are no attachments to this report.

In addition to the attached documents, the following background information is available:

Document Name – Location / File Link

Not applicable

Signatories Ngā Kaiwaitohu

Author

Liz Beaven - Community Board Advisor

Approved By

Penelope Goldstone - Manager Community Governance, Banks Peninsula

Matthew McLintock - Manager Community Governance Team

John Filsell - Head of Community Support and Partnerships

11. Te Pātaka o Rākaihautū Banks Peninsula Community Board Governance Arrangements 2025 - 2028
Reference Te Tohutoro:	25/2464927
Responsible Officer(s) Te Pou Matua:	Penelope Goldstone, Community Governance Manager
Accountable ELT Member Pouwhakarae:	Andrew Rutledge, General Manager Citizens and Community

1. Purpose and Origin of the Report Te Pūtake Pūrongo

1.1 The purpose of this report is for Te Pātaka o Rākaihautū Banks Peninsula Community Board to consider and adopt its governance structure.

1.2 The Board can review these arrangements during the Community Board’s term should it wish to do so.

1.3 The decisions in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2. Officer Recommendations Ngā Tūtohu

That Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Receive the information in Te Pātaka o Rākaihautū Banks Peninsula Community Board 2025 – 2028 Governance Arrangements Report.

2. Note that the decision in this report is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3. Re-establish the Community Open Forum as a public participation session at the beginning of each Board Information Session. This forum will provide an opportunity for community members to raise matters of interest or update the Board on initiatives and activities within the Community Board Area. A total of 30 minutes will be allocated for public participation at each Information Session, and the sessions will follow the same guidelines as the public forum outlined in the Council’s Standing Orders.

Committees, Working Parties and Subordinate Decision Making Bodies

4. Re-establish the Akaroa Museum Advisory Committee from 10 February 2026 in accordance with the Akaroa Museum Advisory Committee Terms of Reference dated 8 December 2025.

a. Request that staff invite expressions of interest to fill the community representative position on the Akaroa Museum Advisory Committee and subsequently present a report for the Board’s consideration of the appointment.

b. Appoint the two Akaroa subdivision Board members to the Akaroa Museum Advisory Committee as required by the Terms of Reference.

6. Re-establish the Head to Head Walkway Working Party, in accordance with the Head to Head Walkway Working Party Terms of Reference dated 8 December 2025, incorporating the addition of a representative from the Purau Residents’ Group to the membership, as approved at the Board’s 9 October 2023 meeting.

a. Appoint Board members to the following positions on the Head to Head Walkway Working Party, in accordance with the Terms of Reference dated 8 December 2025:

· Te Pātaka o Rākaihautū Banks Peninsula Councillor.

· One Board member from the Lyttelton subdivision.

· One Board member from the Mt Herbert subdivision.

b. Appoint the Head to Head Walkway Working Party Chairperson.

8. Re-establish, from Wednesday 10 December 2025, the following Reserve Committee subordinate decision-making bodies, in accordance with the Reserve Committees’ Terms of Reference and Delegations dated 8 December 2025 (providing clearer clarification of clause 11.2 – Financial, clause 14 – Delegations, and the definition of Landscape Development Plan), subject to the following conditions:

Subordinate Decision Making Body	Conditions
Allandale Reserve Committee	No additional conditions
Cass Bay Reserve Committee	No additional conditions.
Duvauchelle Reserve Committee	No additional conditions.
Garden of Tane Reserve Committee	No additional conditions.
Le Bons Bay Reserve Committee	That the Committee has until 7 April 2026 to explore its options of registering as an Incorporated Society or other legal entity and report to the Board
Lyttelton Recreation Ground Reserve Committee	No additional conditions.
Lyttelton Reserves Committee	No additional conditions.
Okains Bay Reserve Committee	No additional conditions.
Pigeon Bay Reserve Committee	That the Committee has until 7 October 2026 to explore its options of registering as an Incorporated Society or other legal entity and report to the Board
Stanley Park Reserve Committee	No additional conditions.

9. Re-establish the Akaroa and Lyttelton Design Review Panels from 10 February 2026, in accordance with the Akaroa Design Review Panel Terms of Reference dated 8 December 2025 and the Lyttelton Design Review Panel Terms of Reference dated 8 December 2025.

a. Request that staff call for expressions of interest to fill the positions on the Akaroa and Lyttelton Design Review Panels and subsequently present a report for the Board’s consideration of the appointments.

Board Submissions

10. Delegate authority to the Community Board Chairperson and Deputy Chairperson, to, in consultation with Board members, consider submission opportunities and decide whether to lodge submissions on behalf of the Board.

11. Delegate authority to the Community Board Chairperson and Deputy Chairperson, following consultation with Board members, to approve, finalise, and lodge submissions on behalf of the Board.

12. Authorise the Community Board Chairperson and Deputy Chairperson (or a member nominated by them for this purpose) to:

a. appear and be heard on behalf of the Board at any hearing of submissions; and

b. following consultation with Board members, withdraw (in whole or in part) any submission made on behalf of the Board.

13. Request that all submissions lodged under this delegation be reported to the Board for record-keeping purposes through the Board’s Area Report.

3. Background/Context Te Horopaki

3.1 Public Participation at Board Information Sessions

During its last term, the Board established a public participation session at the beginning of each Board Information Session to enable the local community to highlight matters or update the Board on work they are undertaking within the Community Board Area. As Board meetings and Information Sessions rotate across three venues, these sessions provide an opportunity for the community to meet the Board in their local area. The public participation sessions will follow the same guidelines as the public forum outlined in the Council’s Standing Orders.

The open forum at Information Sessions is similar to the public forum held at the Board’s formal decision meetings.

Building on this approach, the recommendation in this report is for the Board to consider formally naming these sessions as an “Open Forum”. This would provide a clear and consistent opportunity for residents to engage with the Board, while enabling Board members to hear directly from the community on matters of interest or concern.

3.2 Appointment of Committees, Subcommittees, Subordinate Decision Making Bodies and Working Parties

Clause 30 of Schedule 7 of the Local Government Act 2002 provides that community boards may appoint committees, subcommittees or other subordinate decision making bodies and joint committees that it considers appropriate. A community board also has the power to appoint or discharge any member of a committee. Clause 32(3) of the same schedule provides for community boards to delegate powers to a committee.

Committees appointed by a community board are “subject in all things to the control of the local authority [or read community board] and must carry out all general and special directions of the local authority given in relation to the committee or other body or the affairs of the committee or other body”.

Subordinate decision making bodies may operate outside some of the provisions of the Local Government Act 2002 and the Local Government Official Information and Meetings Act 1987 (such as the need to advertise meetings). This is because they do not come within the definition of a committee or a subcommittee, but they are still a part of Council. An example of a subordinate decision making body might be a Council working party or the Urban Design Panel.

Some of the rules around appointments of committees and subcommittees are:

Ÿ The minimum number of members of a committee is three, with a quorum being two, one of whom must be an elected member, or the quorum can be a greater number, as determined by the community board.

Ÿ At least one member of a committee must be an elected member (not applicable to subcommittees).

Ÿ An employee of the local authority cannot be a member if they are acting in the course of their employment.

Ÿ The members of a committee or subcommittee may, but need not be, elected community board members.

Ÿ A Community Board or Committee may appoint to a committee or subcommittee a person who is not a member of the community board if, in the opinion of the board, that person has the skills, attributes or knowledge that will assist the work of the committee or subcommittee.

A community board may appoint a member of a committee to be the Chairperson of the committee, or if a Chairperson is not appointed then the power of appointment may be exercised by the committee.

a. Akaroa Museum Advisory Committee

The Akaroa Museum Advisory Committee (AMAC) is a Committee of the Board as per the attached Terms of Reference (Attachment A). The Committee will be disestablished on 10 February 2026, three months after the Inaugural meeting of the Board.

The membership of the Committee consists of two members of the Friends of Akaroa Museum, one community representative, one member or representative of Te Rūnanga o Ōnuku, and the two Akaroa subdivision members of Te Pātaka o Rākaihautū Banks Peninsula Community Board.

The recommendation in this report is for the Board to re-establish the Akaroa Museum Advisory Committee from 10 February 2026 and request expressions of interest for the appointment of the community representative.

b. Head to Head Walkway Working Party

The Head to Head Walkway Working Party is a subordinate decision making body of the Board as per the attached Terms of Reference – (Attachment B).

Staff are recommending that the Working Party be continued as per its Terms of Reference dated 8 December 2025, which incorporates the addition of the Purau Residents’ Group to the membership as approved by the Community Board at its meeting on 9 October 2023.

The membership of the Head to Head Walkway Working Party is:

• Banks Peninsula Councillor.

• One Board member from the Lyttelton subdivision.

• One Board member from the Mt Herbert subdivision.

• One representative from each of the following community organisations:

Ÿ Cass Bay Reserves Committee.

Ÿ Charteris Bay Residents’ Association.

Ÿ Church Bay Neighbourhood Association.

Ÿ Diamond Harbour Community Association.

Ÿ Diamond Harbour Residents Association.

Ÿ Governors Bay Residents Association.

Ÿ Lyttelton Harbour Business Association.

Ÿ Lyttelton Information Centre

Ÿ Purau Residents Group

Ÿ Rod Donald Banks Peninsula Trust.

Ÿ Te Hapū o Ngāti Wheke.

Ÿ Whaka Ora – Healthy Harbour.

Ÿ The Board appoints the Chairperson of the Working Party.

c. Reserve Committees

The Reserve Committees (RCs) operate as subordinate decision-making bodies of the Board, in accordance with the Draft Terms of Reference (Attachment C), dated 8 December 2025. Revisions to the wording from the September 2022 Terms of Reference have been highlighted for reference.

The Reserve Committees will be discharged on Wednesday 10 December 2025, one month after the Board’s inaugural meeting.

Twelve RCs were originally established as subcommittees of the Akaroa-Wairewa and Lyttelton-Mt Herbert Community Boards in 2007, following their devolution from the Council and the former Banks Peninsula District Council after its merger with Christchurch City. Three additional Committees have since been appointed—one through a reserve management plan process and two in response to community requests. Five Committees have recently chosen to operate under alternative arrangements, leaving a total of 10 remaining.

i. Reserve Committee Alternative Arrangements

Ataahua Reserve Committee - At its meeting on 16 June 2025, the Ataahua Reserve Committee resolved not to continue operating as a Reserve Committee for the 2025–2028 term. The Committee determined that matters relating to the management of the reserve can be effectively overseen by the Ataahua Community Trust, established to manage the Kaituna Hall. This Trust includes members with prior experience on the Reserve Committee, ensuring continuity and informed stewardship of the reserve.

Diamond Harbour Reserve Committee - Representatives of the Diamond Harbour Reserve Committee met with staff on 7 August 2025 to discuss alternative options for continuing their activities outside the requirements of the Reserve Committee Terms of Reference. On 14 August 2025 the Committee decided to transition to a Parks Volunteer Agreement on a trial basis with a review in 2028.

Robinsons Bay School Reserve - At its meeting on Sunday 21 September the Robinsons Bay School Reserve Committee unanimously decided to transition to a Parks Volunteer Agreement.

Little Akaloa Reserve Committee - At its meeting on Thursday 9 October 2025 the Little Akaloa Reserve Committee unanimously agreed to discontinue the Reserve Committee and create a charitable trust, which will enter into a Parks Volunteer Agreement with the Christchurch City Council to continue the groups work on the reserves in Little Akaloa.

Awaiti Reserve Committee – At its meeting on Wednesday 19 November the Awaiti Reserve Committee unanimously decided to discontinue the Reserve Committee and transition to a Parks Volunteer Agreement.

The recommendation in this report is for the Board to re-establish the following Reserve Committees from 10 December 2025:

· Allandale Reserve Committee

· Cass Bay Reserve Committee

· Duvauchelle Reserve Committee

· Garden of Tane Reserve Committee

· Le Bons Bay Reserve Committee

· Lyttelton Recreation Ground Reserve Committee

· Lyttelton Reserve Committee

· Okains Bay Reserve Committee

· Pigeon Bay Reserve Committee

· Stanley Park Reserve Committee

d. Design Review Panels

Akaroa Design Review Panel

A review of the Akaroa Design and Appearance Advisory Committee was completed in 2019 with the Board adopting new Terms of Reference (Attachment D) making the Panel a subordinate decision-making body and renamed the Akaroa Design Review Panel. The role of the panel is to provide design advice to promote good design and a quality urban environment that expresses the local character and identity of Akaroa. Meetings of such a body are not required to be publicly notified.

Lyttelton Design Review Panel

At the Lyttelton/Mt Herbert Community Board meeting held on 20 July 2016 the Board established the Lyttelton Design Review Panel (the Panel). The role of the Panel is to provide design advice to promote good design and a quality urban environment that expresses the local character and identity of Lyttelton. The Panel is a subordinate decision-making body and as such, meetings are not required to be publicly notified. The Terms of Reference are found as Attachment E.

The Design Review Panels will be disestablished on Tuesday 10 February 2026, three months following the Board’s inaugural meeting.

The recommendation in this report is for the Board to re-establish the Lyttelton and Akaroa Design Review Panels from Tuesday 10 February 2026, and request expressions of interest for the Panel’s membership.

e. Board Submission Delegation

In the previous Board term, the Board established a Submissions Committee to consider and prepare Board submissions. However, it was subsequently found that convening the Committee proved logistically challenging, particularly when meetings were required at short notice. Additionally, the cost associated with advertising these meetings was considered inefficient.

At its meeting on 11 December 2023, the Board resolved to disestablish the Submissions Committee and implement a new process for the preparation and submission of Board submissions. The revised process delegates authority to the Chairperson and Deputy Chairperson, who, in consultation with Board members, are authorised to:

• consider submission opportunities and determine whether a submission should be made on behalf of the Board; and

• work collaboratively with Board members and staff to finalise and lodge Board submissions.

All submissions made under this delegated authority are reported back to the Board through the Board’s Area Report.

The recommendation of this report is to continue the process established during the previous Board term for the preparation and submission of Board submissions. This process delegates authority to the Chairperson and Deputy Chairperson, who, in consultation with Board members, will consider submission opportunities, determine whether a submission should be made on behalf of the Board, and work collaboratively with staff and Board members to draft, refine, and lodge submissions.

4. Context / Background / Te Horopaki

4.1 The decisions in this report are of low significance concerning the Christchurch City Council’s Significance and Engagement Policy.

4.2 Clause 30, Schedule 7 of the Local Government Act 2002 inter alia, provides that community boards may appoint committees, subcommittees or other subordinate decision-making bodies and joint committees considered appropriate. Also, clause 32(3) of the same schedule provides for community boards to delegate powers to a committee.

4.3 A committee appointed by a community board is subject in all things to the control of the local authority [read community board] and must carry out all general and special directions of the community board given concerning the committee.

4.4 The relevant requirements for appointing a committee are:

· The minimum number of members is three, with a quorum of two, one of whom must be an elected member, or the quorum can be a greater number, as determined by the community board.

· At least one member of the committee must be an elected member of the community board.

· The members of a committee may, but need not be, elected community board members.

· A community board or committee may appoint to a committee or subcommittee a person who is not a member of the community board if, in the opinion of the board, that person has the skills, attributes or knowledge that will assist the work of the committee.

· A community board may appoint a member of a committee to be the chairperson of the committee, or if a chairperson is not appointed then the power of appointment may be exercised by the committee.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Akaroa Museum Advisory Committee - Draft Terms of Reference - 8 December 2025	25/2270210	93
b ⇩	Head to Head Walkway Working Party - Draft Terms of Reference - 8 December 2025	25/2336522	95
c ⇩	Reserve Committees - Draft Terms of Reference - 8 December 2025	25/2274563	98
d ⇩	Akaroa Design Panel - Draft Terms of Reference - 8 December 2025	25/2270130	109
e ⇩	Lyttelton Design Panel - Draft Terms of Reference - 8 December 2025	25/2273949	113

In addition to the attached documents, the following background information is available:

Document Name – Location / File Link

Not applicable

Signatories Ngā Kaiwaitohu

Author

Liz Beaven - Community Board Advisor

Approved By

Penelope Goldstone - Manager Community Governance, Banks Peninsula

Matthew McLintock - Manager Community Governance Team

12. Te Pātaka o Rākaihautū Banks Peninsula Community Board: Representation on Committees and External Organisations, 2025–2028
Reference Te Tohutoro:	25/1077271
Responsible Officer(s) Te Pou Matua:	Penelope Goldstone, Community Governance Manager
Accountable ELT Member Pouwhakarae:	Andrew Rutledge, General Manager Citizens and Community

1. Purpose and Origin of the Report Te Pūtake Pūrongo

1.1 The purpose of this report is for the Te Pātaka o Rākaihautū Banks Peninsula Community Board to consider and approve the appointment of Board representatives to local outside organisations for the 2025–2028 term.

1.2 This report is staff generated to provide continuity with the Board’s existing liaison representation arrangements and links with local community groups and organisations.

2. Officer Recommendations Ngā Tūtohu

That Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Receive the information in the Te Pātaka o Rākaihautū Banks Peninsula Community Board: Representation on Committees and External Organisations, 2025–2028 Report.

2. Note that the decision in this report is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3. Appoint a member of the Community Board, or another suitable person, as the Christchurch City Council’s representative on the following bodies:

a. Environment Canterbury Huritini/Halswell River Drainage Liaison Rating Committee.

b. Lyttelton Historical Museum Society Incorporated.

c. Okains Bay Māori and Colonial Museum Trust Board.

d. Orton Bradley Park Board: (Three positions are to be appointed, with each position representing one of the following subdivisions: Akaroa, Mt Herbert, Lyttelton).

e. Summit Road Protection Authority.

f. The Stoddart Cottage Trust.

g. Waitaha Primary Health

4. Recommend to the Minister of Conservation on the appointment of the Council representative on the Pohatu Marine Reserve Advisory Committee.

5. Appoint the Chairperson of the Community Board and the Councillor for Banks Peninsula as the Community Board representatives on the Banks Peninsula War Memorial Society Incorporated.

6. Appoint a member of the Community Board as the Community Board’s representative on the following bodies:

Ÿ Akaroa and Bays Forum.

Ÿ Akaroa Community Health Trust.

Ÿ Keep Christchurch Beautiful Incorporated Society.

Ÿ Lyttelton Port Liaison Committee.

Ÿ Summit Road Protection Authority Advisory Committee.

Ÿ Whaka-Ora Healthy Harbour Community Advisory Group.

Ÿ Takapūneke Co-Governance Group.

7. Appoints a liaison person to the following:

Reserve Committees (subordinate decision-making bodies of the Board)

Ÿ Allandale Reserve Committee.

Ÿ Cass Bay Reserve Committee.

Ÿ Duvauchelle Reserve Committee.

Ÿ Garden of Tane Reserve Committee.

Ÿ Le Bons Bay Reserve Committee.

Ÿ Lyttelton Recreation Ground Reserve Committee.

Ÿ Lyttelton Reserves Committee.

Ÿ Okains Bay Reserve Committee/Ōkeina Advisory Group.

Ÿ Pigeon Bay Reserve Committee.

Ÿ Stanley Park Reserve Committee.

3. Background/Context Te Horopaki

3.1 Delegation for Appointments

The Council has delegated to Te Pātaka o Rākaihautū Banks Peninsula Community Board the authority to appoint the Council’s representatives to specific local organisations within the Board’s area (Refer to the Council’s Delegation Register, page 94 (25 March 2025)). Any appointments made by the Board must align with the policies, procedures, standards, or resolutions adopted by the Council.

3.2 Environment Canterbury Huritini Halswell River Drainage Liaison Rating Committee

The Huritini Halswell River Drainage Liaison Rating Committee is a committee of ratepayers from the Halswell River Rating District that works with the Christchurch City Council and the Selwyn District Council to communicate about drainage and river control works. It collects targeted rates from landowners based on the benefit they receive from the land drainage network and provides input on staff recommendations for budgets, proposed works, and the condition of scheme assets. The committee helps ensure that drainage systems are functioning correctly, especially concerning stormwater discharge and its potential impact on neighbouring properties and Te Waihora Lake Ellesmere.

The recommendation in this report is for the Board to appoint one Council representative to the Halswell Huritini River Rating District Committee.

3.3 Lyttelton Historical Museum Society Incorporated

The purpose of the Lyttelton Historical Museum Society Incorporated is to protect, preserve and display items of historical and maritime interest pertaining to Lyttelton.

The Rules of the Society state that the officers of the Society include one member appointed by the Christchurch City Council.

The recommendation in this report is for the Board to appoint one Council representative to Lyttelton Historical Museum Society Incorporated.

3.4 Okains Bay Māori and Colonial Museum Trust Board

The objective of the Museum is to maintain and display an extensive collection of taonga Māori and Colonial memorabilia to assist the public in understanding the bi-cultural beginnings of New Zealand.

The rules of the Okains Bay Māori and Colonial Museum Trust state that the officers of the Society include one member appointed by the Christchurch City Council.

The recommendation in this report is for the Board to appoint one Council representative to Okains Bay Māori and Colonial Museum Trust Board.

3.5 Orton Bradley Park Board

The Orton Bradley Park Board, constituted under the R.O. Bradley Estate Act 1972, requires four positions to be filled, representing the Akaroa, Mt Herbert, and Lyttelton subdivisions of Te Pātaka o Rākaihautū Banks Peninsula ward and a Christchurch City Council appointment.

Staff have met with the Chairperson of the Orton Bradley Park Board to discuss resourcing these positions. The Chairperson advised that the Park Board has identified the skills required and that three members of the Friends of the Park group may be well-suited to the roles. The Orton Bradley Park Board has therefore provided the following nominations for the Community Board’s consideration:

3.5.1 Matt Cameron (Technical Director, Beca Group). Former Chair of Orton Bradley Park, closely involved in reconstruction of stone cottage, contributes to engineering works including bridge installation etc at Orton Bradley

3.5.2 Andrew Thomas retired and previously ran his own company so brings commercial skills. Regular volunteer at Orton Bradley Park contributing to the maintenance and development of the park.

3.5.3 The Orton Bradley Trust Board will meet in late November to confirm its third nomination. The Community Board will be updated prior to its December 2025 meeting.

The recommendation in this report is for the Board to appoint three Te Pātaka o Rākaihautū Banks Peninsula subdivision representatives to the Orton Bradley Park Board.

3.6 Summit Road Protections Authority and Advisory Committee

The Summit Road Protection Authority is a joint committee of Christchurch City Council and Selwyn District Council, established under the Summit Road (Canterbury) Protection Act 2001. The Authority’s primary purpose is to preserve and protect the scenic and natural amenities of the Summit Road and the surrounding “protected land” within the Port Hills of Canterbury.

An Advisory Committee supports the Authority by providing recommendations on matters relating to the Act, including the adoption of Annual Plans and Budgets, and offering advice on the management and protection of the scenic and natural values of the Summit Road and its environs.

The recommendation in this report is for the Board to appoint one Te Pātaka o Rākaihautū Banks Peninsula representative to the Summit Road Protection Authority and appoint the same person to the Summit Road Protection Authority Advisory Committee.

3.7 The Stoddart Cottage Trust

The purpose of the Stoddart Cottage Trust is to administer, maintain, and develop the historic Stoddart Cottage in Diamond Harbour and its surrounding garden. This includes protecting the asset, fostering appreciation of its heritage values, housing and exhibiting historical artefacts, and developing and promoting the cottage as a historic site. The Trust seeks to increase visitor numbers, build community connections, support local artists and craftspeople, and contribute to the local economy by providing and promoting a visitor attraction.

The rules of the Trust provide that the officers of the Society include one member appointed by the Banks Peninsula District Council or its successor, Christchurch City Council.

The recommendation in this report is for the Board to appoint one Council representative as a Trustee to the Stoddart Cottage Trust.

3.8 Waitaha Primary Health

Support the primary care health needs of the Rural Canterbury community via its member general practices. Provision of services is administered under Rural Canterbury PHO Limited.

The recommendation in this report is for the Board to appoint one Council representative to the Waitaha Primary Health.

3.9 Pohatu Marine Reserve Advisory Committee

The Pohatu Marine Reserve Advisory Committee serves as a direct link between the affected community—including tangata whenua and other groups—and the Crown on matters relating to the management of the Pohatu Marine Reserve. The Committee was established to provide local input and address community interests, ensuring a collaborative approach to the reserve’s management and protection.

Current Status

Staff have been advised by the Department of Conservation that the Committee is currently in abeyance. However, it would be advantageous for the Board to appoint a member so that, should the Committee reconvene during the Board’s term, a Board representative would already be in place.

The recommendation in this report is for the Board to appoint one Council representative to the Pohatu Marine Reserve Advisory Committee.

3.10 Akaroa and Bays Forum

The purpose of the Akaroa & Bays Forum is to act as an umbrella organisation for local groups in the wider Akaroa area, providing a platform for information exchange, addressing community issues, and liaising with Te Pātaka o Rākaihautū Banks Peninsula Community Board and Council to achieve positive local outcomes. It aims to represent the collective goals of the community by providing a united and strong collective voice for Te Pātaka o Rākaihautū Banks Peninsula.

The recommendation in this report is for the Board to appoint one Community Board representative to the Akaroa and Bays Forum.

3.11 Akaroa Community Health Trust

The purpose of the Akaroa Community Health Trust (ACHT) is to support, govern, and provide integrated health services for the Akaroa and Bays community, ensuring equitable and high-quality care through its subsidiary, Akaroa Health Ltd. ACHT is the owner of Akaroa Health Ltd, which delivers primary care, urgent and emergency care, community care, aged residential care, and rehabilitation services within the Akaroa region.

The rules of the Trust provide for one Establishment Trustee representing the Community Board (Community Board Trustee).

The recommendation in this report is for the Board to appoint one Community Board Trustee to the Akaroa Community Health Trust.

3.12 The Banks Peninsula War Memorial Society Incorporated

The purpose of the Banks Peninsula War Memorial Society, is to manage and care for the war memorial in Akaroa, serving as a historical, social, and cultural focal point for the community to commemorate the sacrifices of local soldiers who died in various conflicts. It functions as a place for remembrance ceremonies, such as on Anzac Day, and as a spiritual and social gathering place for the community to reflect on loss and honour those buried overseas.

The rules of the Society provide that the Chairperson of the Akaroa/Wairewa Community Board (now Te Pātaka o Rākaihautū Community Board) and Te Pātaka o Rākaihautū Banks Peninsula Councillor are members of the Society’s committee.

The recommendation of this report is for the Board to appoint the Community Board Chairperson as a member of the Banks Peninsula War Memorial Society Committee.

3.13 Keep Christchurch Beautiful Incorporated Society

The main objectives of the Society are to promote a litter free, more beautiful environment within Christchurch city, raise the level of awareness of what individuals and groups can do to improve their community and support and facilitate community involvement in improving and taking stewardship of the city.

The constitution of Keep Christchurch Beautiful states that organisation’s Executive Committee shall be constituted of one member representing each Community Board, one Councillor representing Christchurch City Council and such members as nominated at the Annual General Meeting.

The recommendation in this report is for the Board to appoint a Community Board representative to the Executive Committee of Keep Christchurch Beautiful.

3.14 Lyttelton Port Liaison Committee

The purpose of the Lyttelton Port Liaison Committee (PLC) is to serve as a forum for communication and interaction between Lyttelton Port Company (LPC) and the local community on issues of mutual interest where port operations or developments affect the community. Key functions include providing a two-way communication channel, advising LPC on community views, overseeing the Port Noise Management Plan, and handling noise-related complaints. The committee consists of representatives from the local communities, Lyttelton Port Company, and relevant councils.

The Port Liaison Committee Terms of Reference states that the Port Liaison Committee membership is to have one representative of the Community Board.

The recommendation in this report is for the Board to appoint a Community Board representative to the Lyttelton Port Liaison Committee.

3.15 Whaka Ora Healthy Harbour Community Advisory Group

The Whaka Ora Healthy Harbour Community Advisory Group's purpose is to provide community insight and leadership to the Whaka-Ora Healthy Harbour plan, ensuring the plan is informed by local knowledge and supported by the community. They act as a vital link between the formal partners of the plan (Te Rūnanga o Ngāti Tahu, Environment Canterbury, Christchurch City Council, Lyttelton Port Company and Te Hapu o Ngāti Wheke) and the wider community, offering practical advice on implementation, setting the direction for community involvement, and helping to deliver community-led projects.

The recommendation in this report is for the Board to appoint one Community Board representative to the Whaka Ora Healthy Harbour Community Advisory Group.

3.16 Takapūneke Reserve Co-Governance Group

Takapūneke Co-Governance Group was established as an outcome from the adoption of the Takapūneke Reserve Management Plan 2028. (Council 7 June 2018). The Co-governance Group comprises of equal representation from Te Rūnanga o Ōnuku and the Council. The Council representation is to include an elected local Community Board member.

The purpose of the Takapūneke Reserve Co-Governance Group is to:

· provide guidance on the management and development of Takapūneke.

· Determine the operational, management and development activities and tasks that are acceptable on Takapūneke Reserve.

· Prepare and approve a conceptual Landscape Masterplan and Implementation Plan.

The recommendation in this report is for the Board to appoint one member to the Takapūneke Co-Governance Group.

3.17 Reserve Committees

Each Reserve Committee is appointed under the Local Government Act 2002, clause 30 of schedule 7 as a subordinate decision-making body of Te Pātaka o Rākaihautū Banks Peninsula Community Board. The role of the Committee is to enable communities to co-manage their local reserves by having direct input into reserve maintenance planning and development.

The recommendation in this report is for the Board to appoint a Community Board liaison to each of the Board’s Reserve Committees.

3.18 Historical Practice of Liaison Positions to Community Organisations

At the beginning of each triennium, the Community Board has routinely appointed members to various local organisations to serve as Board liaisons (Attachment C) and points of contact. This liaison role was intended to facilitate two-way communication and information sharing between the appointed Board member(s) and the community organisations, ensuring the Board remains informed and can effectively represent community interests.

3.18.1 Approach for this Triennium

For this triennium, it is proposed that liaison positions with external organisations (i.e., those other than the Board’s Reserve Committees) not be formally appointed by the Board.

Instead, community organisations will be advised of their local elected members and encouraged to contact them directly regarding any matters they wish to raise with the Board.

3.19 The decisions in this report are of low significance concerning the Christchurch City Council’s Significance and Engagement Policy.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Te Pātaka o Rākaihautū Banks Peninsula Community Board Liaison Positions	25/1910120	124
b ⇩	Te Pātaka o Rākaihautū Banks Peninsula Community Board 2022-2025 Appointments	25/1913909	125

In addition to the attached documents, the following background information is available:

Document Name – Location / File Link

Not applicable

Signatories Ngā Kaiwaitohu

Author

Liz Beaven - Community Board Advisor

Approved By

Penelope Goldstone - Manager Community Governance, Banks Peninsula

Matthew McLintock - Manager Community Governance Team

14. Te Pātaka o Rākaihautū Banks Peninsula Recess Committee 2025-2026
Reference Te Tohutoro:	25/1077813
Responsible Officer(s) Te Pou Matua:	Liz Beaven, Community Board Advisor
Accountable ELT Member Pouwhakarae:	Andrew Rutledge, General Manager Citizens and Community

1. Purpose and Origin of the Report Te Pūtake Pūrongo

1.1 The purpose of this report is for Te Pātaka o Rākaihautū Banks Peninsula Community Board to approve delegation arrangements for the making of any required decisions (including any applications received for funding) that would otherwise be dealt with by the Board covering the period following its last meeting for the year on 8 December 2025 up until the Board’s first scheduled meeting in February 2026.

1.2 The report is staff-generated to ensure the continuity of governance decision-making over the break period.

2. Officer Recommendations Ngā Tūtohu

That Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Receive the information in Te Pātaka o Rākaihautū Banks Peninsula Recess Committee 2025-2026 Report.

2. Note that the decision in this report is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3. Appoint a Recess Committee comprising the Board Chairperson or Deputy Chairperson and any two other members available, to be authorised to exercise the delegated powers of Te Pātaka o Rākaihautū Banks Peninsula Community Board for the period following its ordinary meeting on 8 December 2025 up until the Board resumes its normal business from 2 February 2026

4. Note that any such delegation exercised by the Board’s Recess Committee will be reported to the Board for record purposes

5. Note that any meeting convened of the Recess Committee will be publicly notified and the details forwarded to all Board members.

3. Background/Context Te Horopaki

3.1 It is the Board’s established annual practice to delegate authority to a Recess Committee, comprising the Chairperson or Deputy Chairperson, and any two other Board members, to make any necessary decisions on the Board’s behalf during the Christmas and New Year period.

4. Context / Background / Te Horopaki

4.1 The decisions in this report are of low significance concerning the Christchurch City Council’s Significance and Engagement Policy.

4.2 There is a recess period of approximately eight weeks between the final scheduled ordinary meeting of the Community Board in December 2025 and the first ordinary meeting of 2026, which is scheduled for 2 February 2026. It is recommended, in accordance with standard practice, that the Community Board establish a Recess Committee to consider and determine any urgent business arising during this period.

4.3 In recent years, the Community Board has established a Recess Committee comprising the Chairperson or Deputy Chairperson and at least two other Board members. In accordance with legislative requirements, any meeting of the Recess Committee will be publicly notified, all Board members will be advised, and all Board members will be able to participate in the meeting.

Attachments Ngā Tāpirihanga

There are no attachments to this report.

In addition to the attached documents, the following background information is available:

Document Name – Location / File Link

Not applicable

Signatories Ngā Kaiwaitohu

Author

Liz Beaven - Community Board Advisor

Approved By

Penelope Goldstone - Manager Community Governance, Banks Peninsula

Matthew McLintock - Manager Community Governance Team

John Filsell - Head of Community Support and Partnerships

15. Akaroa Recreation Ground - Akaroa Wharf Rebuild Temporary Easement
Reference Te Tohutoro:	25/1951137
Responsible Officer(s) Te Pou Matua:	Marie Gordon, Team Leader Parks Policy and Planning
Accountable ELT Member Pouwhakarae:	Andrew Rutledge, General Manager Citizens and Community

1. Purpose and Origin of the Report Te Pūtake Pūrongo

1.1 To approve a temporary unregistered easement (until the end of 2027) over Akaroa Recreation Ground in favour of the Christchurch City Council for a right of way and storage purposes associated with the rebuild of the Akaroa Wharf.

1.2 The easement area will encompass several exclusion zones and will be fenced off for the safety of the public and protection of contract materials.

1.3 The report is staff generated. The use of a reserve for an activity that does not align with the purpose of the reserve, requires formal approval.

1.4 The Community Board has delegated authority for easements over the reserve land subject to the Reserves Act 1977.

1.5 The decisions in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy. The temporary easement will not affect public enjoyment or access around Akaroa Recreation Ground.

2. Officer Recommendations Ngā Tūtohu

That Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Receive the information in the Akaroa Recreation Ground - Akaroa Wharf Rebuild Temporary Easement Report.

2. Note that the decision in this report is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3. Approve pursuant to Section 48(1) of the Reserves Act 1977, the granting of a temporary unregistered easement for right of way and storage purposes to the Christchurch City Council over that part of the recreation reserve known as Akaroa Recreation Ground (Lot 2 DP2868, Lot 1 DP 79110, Section 2 SO 18642 and Section 1 SO 594182 contained in record of Title CB45A/1127) subject to:

a. Community Board acknowledging that a Public Notice is not required in this instance.

b. All necessary statutory consents under but not limited to the Resource Management Act and the Building Act being obtained by Christchurch City Council.

c. Any costs associated with the creation and execution of this easement, along with all and any site remediation at the conclusion of the easement, being met by the Akaroa Wharf project.

4. Authorise the Chief Executive, should the temporary easement be granted, to finalise the terms of a temporary easement including the signing of associated documentation.

3. Executive Summary Te Whakarāpopoto Matua

3.1 The efficient delivery of the Akaroa Wharf restoration project relies on access to materials without delay.

3.2 There are limited opportunities in the immediate vicinity of the project site to accommodate the storage of materials.

3.3 An assessment of options has identified the Akaroa Recreation Ground as providing the best solution, whilst still allowing for public use of the majority of the reserve throughout the term of the construction project.

3.4 The use of the reserve for this purpose has been included in Akaroa Wharf project communications to the public and to the Community Board and has not raised concerns.

3.5 Formalising the use of the reserve for the storage of materials is appropriate as the open space would be excluded from public use, and the use does not align with the purpose of the land.

4. Background/Context Te Horopaki

4.1 The rebuild of the Akaroa Wharf is a priority in the 2025-2035 Long Term Plan with consents and approvals currently being progressed to ensure construction can commence in 2026.

4.2 Efficient delivery of the contract works relies on access to materials without delay.

4.3 The assessment of suitable local sites has identified the Akaroa Recreation Ground as providing the proximity, space, and terrain best suited to the needs of the project.

Figure 1Proposed easement location: 3.1 Barge Loading Area, 3.2 Site Office, 3.3 Welsing and Laydown yard, 3.4 Overflow storage

4.4 The use of the reserve for materials storage and access does not align with the legal purpose of the land under the Reserves Act 1977. Formal approval to temporarily depart from using part of the reserve for its legal purpose requires a decision from a delegated authority.

4.5 A temporary and unregistered easement is recommended as the most appropriate mechanism to record and authorise the occupation and activity.

4.6 The decision to approve this departure, and an unregistered easement, sits with the Community Board per the Christchurch City Council’s Delegations Register.

4.7 The following related information session/workshops have taken place for the members of the meeting:

Date

Subject

7 July 2025

Staff presented a project update to the Community Board which included discussing the use of the Recreation Ground for construction purposes. No objections were raised at the time.

Agenda of Te Pātaka o Rākaihautū Banks Peninsula Community Board Information Session/Workshop - Monday, 7 July 2025

Options Considered Ngā Kōwhiringa Whaiwhakaaro

4.8 The most efficient delivery of a construction project can be achieved when materials are stored on the site, or within easy reach of the site.

4.9 The land area associated with the Akaroa wharf, the scale of the rebuild works, along with the adjacent land use and topography of the Akaroa Village, does not allow for materials storage on the work site.

4.10 With the approval this report is seeking, the Akaroa Recreation Ground provides a practicable and sensible solution to the issue.

4.11 Thought has been applied to other options, such as utilising barges and building laydown areas outside of the village or reclaiming the foreshore. The costs and risks associated for consenting and constructing temporary facilities have ruled out these ideas as impracticable.

Options Descriptions Ngā Kōwhiringa

4.12 Preferred Option: - Akaroa Recreation Ground temporary easement.

4.12.1 Option Description: Specific areas on the reserve are closed to the public through the Akaroa wharf construction period.

4.12.2 Option Advantages

· Most of the Akaroa Recreation Ground remains open to the public for continued access and use.

· A temporary unregistered easement can be granted in accordance with the Reserves Act 1977 for a short period of time, generating a wider benefit to the public, in the rebuild of the Akaroa Wharf, whilst not materially altering or damaging the reserve, nor permanently affecting the rights of the public to access or use the reserve.

· The impact on the land not being available to community sport and event use during the term of the temporary easement has been managed in partnership with the affected parties.

· This option requires very little additional construction to adapt it for storage and access.

· The site enables continuity in the construction programme due to its proximity to the worksite, scale, geography, and accessibility.

· Materials can be ‘stockpiled’ on the site to avoid delays in supply due to weather or transport issues.

4.12.3 Option Disadvantages

· Temporarily closing part of the reserve to public access and use inconveniences sporting and event groups.

5. Financial Implications Ngā Hīraunga Rauemi

Capex/Opex Ngā Utu Whakahaere

	Recommended Option
Cost to Implement	Funded within the project budget.
Maintenance/Ongoing Costs	No impact. Once the project is completed and the site reinstated maintenance of the park will resume.
Funding Source	Akaroa Wharf rebuild project budget.
Funding Availability	Costs are accommodated within the wharf budget. No additional funding is required or sought.
Impact on Rates	No impact. The site will be fully reinstated at the conclusion of the occupation from the capital budget. Maintenance of the space as part of the project will resume at completion.

5.1 It is unlikely that an operational saving will be achieved by the area being excluded from park maintenance during the occupation because the reduction in mowing area will be offset by additional edge maintenance to ensure the balance of the park is kept tidy.

6. Considerations Ngā Whai Whakaaro

Risks and Mitigations Ngā Mōrearea me ngā Whakamātautau

6.1 The most significant risk is community discontent with the area of reserve being excluded from public use for the duration of the temporary easement.

6.2 With the concept already having been communicated to the community and no concerns raised, and with the intention to secure the work site to ensure public safety for a defined period, it is considered that the risk or effects of discontent have been addressed.

Legal Considerations Ngā Hīraunga ā-Ture

6.3 Statutory and/or delegated authority to undertake proposals in the report:

6.3.1 The Christchurch City Council has delegated the Community Board the power to approve easements over reserves.

6.4 Other Legal Implications:

6.4.1 The Akaroa Recreation Ground is held in Fee Simple title for the purpose of Reclamation and Public Recreation.

6.4.2 Strictly speaking the occupation of a reserve to store materials does not align with either reclamation or recreation so to use the land for storage does require approval and an appropriate mechanism to record this.

6.4.3 The Council’s legal team has advised it would be appropriate for the Council to apply Section 48 of the Reserves Act 1977 to grant a temporary and unregistered easement.

6.4.4 Section 48 provides that the Council, with the consent of the Minister, may grant easements over reserve land where the Council considers the easement is for public purpose.

6.4.5 In this case the public purpose is to facilitate the rebuild of a public asset – the Akaroa Wharf.

6.4.6 Public notification or consultation is not required as the requirements of Section 48 (3) are met, that meaning the reserve will not be materially altered or permanently damaged, and the rights of the public will not be permanently affected.

6.4.7 The power to give the Minister’s consent has been delegated to the Chief Executive.

Strategy and Policy Considerations Te Whai Kaupapa here

6.5 The required decision:

6.5.1 Aligns with the Christchurch City Council’s Strategic Framework by supporting the delivery of an asset renewal.

6.5.2 Is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy. The impact of proceeding with occupation of the reserve utilising an approval mechanism that does not require specific public engagement is unlikely to raise community concern when key users and the village community have already been engaged with on the matter.

6.5.3 Is consistent with Council’s Plans and Policies. The renewal of the wharf, and the utilisation of the Akaroa Domain to support that project, aligns with the approved Parks and Foreshore Asset Management Plan 2024 - 2034.

6.6 This report supports the Council's Long Term Plan (2024 - 2034):

6.7 Parks, Heritage and Coastal Environment

6.7.1 Activity: Parks and Foreshore

· Level of Service: 6.8.10.1 Appropriate use and occupation of parks is facilitated - Processing of the application is started within ten working days of receiving application - 95%

Community Impacts and Views Ngā Mariu ā-Hāpori

6.8 The proposed use of the Akaroa Recreation Ground was shared with the community via a news article on 27 August 2025 (see below) and during a community update at The Gaiety Hall on 30 August 2025.

No objections or concerns have been raised.

Figure 2 CCC Newsline article 27 August 2025

6.9 Staff have engaged with park users to ensure their programmes can continue throughout the proposed occupation of Akaroa Recreation Ground. The following agreement has been reached:

6.10 Youth Cricket – The project team has worked with Bob Masefield (Akaroa Cricket Club) to revise the contractor’s area, ensuring Youth Cricket can continue. This arrangement has been accepted.

6.11 Adult Cricket – Due to space constraints, adult games (approximately 6 per season) will be temporarily relocated elsewhere, most likely Awa-iti Domain. Canterbury Country Cricket Association has scheduled senior games away from the Recreation Ground. This arrangement has been accepted.

6.12 Football – This is not currently being played at the Recreation Ground. This was last played in 2023/2024 season and is not expected to resume in the foreseeable future.

6.13 Rugby – This is not currently being played at the Recreation Ground. There is however a pre-season one-off game scheduled for 14 March 2025 which will not be impacted.

6.14 The Project Team are working closely with the Council’s Sports Activation Advisor, on any additional, incoming bookings.

6.15 Akaroa French Festival – 9-11 October 2026

6.16 Staff are working with the French Festival Manager, to adapt site configurations to suit the 2026 event. Only minor changes are needed compared to previous years, and no construction will occur during the event.

6.17 Le Race – 21 March 2026

The area will be unaffected for the 2026 event. For 2027, staff will support a reconfigured layout if the event proceeds. No construction will occur on the day of the event.

6.18 The decision affects the following wards/Community Board areas:

Te Pataka o Rakaihautu Banks Peninsula Community Board

6.19 The Community Board view is supportive of the use of the reserve to support the Akaroa Wharf rebuild project.

Impact on Mana Whenua Ngā Whai Take Mana Whenua

6.20 The decision does not involve a significant decision in relation to ancestral land, a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Mana Whenua, their culture, and traditions.

6.21 The decision does not involve a matter of interest to Mana Whenua and will not impact on our agreed partnership priorities with Ngā Papatipu Rūnanga.

6.22 The requirement to use the reserve for construction purposes has been discussed with and supported by Ōnuku Rūnanga.

Climate Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi

6.15 The proposals in this report are unlikely to contribute significantly to adaptation to the impacts of climate change or emissions reductions.

6.16 The short-term nature of the occupation, and the balance between utilising land transport to move materials to and from the site and preparing the site versus other options that have been ruled out, is considered as generating limited climate change impact.

7. Next Steps Ngā Mahinga ā-muri

7.1 Upon approval for a temporary easement, and the consents confirmed, prepare easement documentation for authorisation.

Attachments Ngā Tāpirihanga

There are no attachments to this report.

In addition to the attached documents, the following background information is available:

Document Name – Location / File Link

Not applicable

Signatories Ngā Kaiwaitohu

Authors

Marie Gordon - Team Leader Parks Planning & Policy

Jane Benton - Project Manager

Kerri Bowen - Manager Operations - Parks Maintenance

Will Wijnveld - Senior Legal Counsel

Approved By

Kelly Hansen - Manager Parks Planning & Asset Management

Al Hardy - Manager Community Parks

Rupert Bool - Head of Parks

16. Te Pātaka o Rākaihautū Banks Peninsula Youth Development Fund Establishment and Delegation
Reference Te Tohutoro:	25/2123225
Responsible Officer(s) Te Pou Matua:	Dane Moir, Community Development Advisor
Accountable ELT Member Pouwhakarae:	Andrew Rutledge, General Manager Citizens and Community

1. Purpose and Origin of the Report Te Pūtake Pūrongo

1.1 The purpose of this report is to seek Te Pātaka o Rākaihautū Banks Peninsula Community Board’s consideration of establishing a Youth Development Fund for the next three financial years, and to approve a delegation to determine applications and allocate grants from that fund.

1.2 The report is staff generated.

2. Officer Recommendations Ngā Tūtohu

That Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Establish a Youth Development Fund to be allocated directly from the Board’s Discretionary Response Fund for the 2025/26, 2026/27, and 2027/28 financial years

2. Delegate authority to approve grants of up to $500 from the Youth Development Fund, by way of email approval from a minimum of four Board members, subject to the following conditions:

· All Board members being informed, and given opportunity to comment, on any applications that are being considered;

· All approved and declined applications being reported to the Board via the Area Report for members’ information and public transparency.

3. Approve that the Youth Development Fund application form states that the purpose of the fund is:

· To celebrate and support young people living in the Banks Peninsula area by providing financial assistance for their development; and

· To provide an opportunity for the Community Board to acknowledge young people’s effort, achievement and potential excellence in the community.

4. That Te Pātaka o Rākaihautū Banks Peninsula Community Board’s Youth Development Fund application form states the following as eligible activities:

· Personal Development and Growth – for example leadership training, career development, extra-curricular educational opportunities.

· Representation at Events – Applicants can apply for assistance if you have been selected to represent your school, team or community at a local, national or international event or competition. This includes sporting, cultural and community events.

5. Approve that the Youth Development Fund application form states the following as eligible criteria:

· Age groups 10-20 years.

· Projects must have obvious benefits for the young person and if possible the wider community.

· One successful application per applicant each year.

· Applicants should be undertaking other fundraising activities and not be relying solely on Community Board support.

· Successful applicants will be required to report back on their experiences and benefits to the Community Board.

· Retrospective applications will not be considered.

3. Executive Summary Te Whakarāpopoto Matua

3.1 This report seeks Te Pātaka o Rākaihautū Banks Peninsula Community Board’s consideration of establishing a Youth Development Fund for the next three financial years. The Fund is intended to celebrate and support young people living in the Board area by providing financial assistance for personal development, leadership, educational opportunities, and representation at local, national, or international events. The Board also seeks to recognise and encourage the effort, achievement, and potential excellence of young people within the community.

3.2 The report further recommends delegating authority to the Board to approve grants of up to $500 from the Youth Development Fund by way of approval of a minimum of 4 Board members via email. This delegation is intended to reduce administrative costs, streamline the application process, and ensure timely responses to applicants, while maintaining transparency through reporting of all approved and declined applications to the Board.

4. Background/Context Te Horopaki

4.1 The purpose of the Youth Development Fund is to celebrate and support young people living within Te Pātaka o Rākaihautū Banks Peninsula Community Board area by providing financial assistance towards their personal development. The Fund also enables the Community Board to recognise and encourage the effort, achievement, and potential excellence of young people within the community.

4.2 Te Pātaka o Rākaihautū Banks Peninsula Community Development Fund will consider applications for the following activities:

· Personal Development and Growth – for example, leadership training, career development, Outward Bound, Spirit of Adventure, or other extra-curricular educational opportunities.

· Representation at Events – for example, where an applicant has been selected to represent their school, team, or community at a local, national, or international event or competition, including sporting, cultural, and community events.

4.3 The following eligibility criteria must be met:

· Age groups 10 to 20 years.

· Projects must have obvious benefits for the young person and if possible, the wider community.

· Only one application per person permitted per year.

· Applicants should be undertaking other fundraising activities and not relying solely on Community Board support.

· Successful applicants will be invited to report back to the Community Board on their experiences.

· Retrospective applications will not be considered.

4.4 A similar delegation process was implemented by the previous Board to reduce administrative costs by removing the need for a full staff report for each application. It also enables applications to be processed more efficiently, improving responsiveness to applicants and avoiding delays associated with the Board meeting cycle.

4.5 All applications, whether approved or declined, will be reported to the Board, via the monthly Area Report on the Boards public agenda. This will ensure public transparency for the Youth Development Fund.

5. Financial Implications Ngā Hīraunga Rauemi

Capex/Opex Ngā Utu Whakahaere

5.1 Cost to Implement – is covered under existing funding budgets.

5.2 Maintenance/Ongoing costs - are covered under existing funding budgets.

5.3 Funding Source – Te Pātaka o Rākaihautū Banks Peninsula Discretionary Response Fund.

6. Considerations Ngā Whai Whakaaro

Risks and Mitigations Ngā Mōrearea me ngā Whakamātautau

6.1 No risk management implications have been identified.

Legal Considerations Ngā Hīraunga ā-Ture

6.2 Statutory and/or delegated authority to undertake proposals in the report:

6.2.1 Each Community Board has the authority to allocate funds under a Strengthening Communities Fund and a Discretionary Response Fund. In particular, the Community Board can “Determine the allocation of the local Discretionary Response Fund for each community”.

6.2.2 Boards may also establish other funds targeted at specific community needs. In the 2022-25 triennial term Te Pātaka o Rākaihautū Banks Peninsula Community Board had a Youth Development Fund which was allocated directly from its Discretionary Response Fund.

6.2.3 Community Boards are able to determine how much is allocated from both the Strengthening Communities Fund and the Discretionary Response Fund.

6.2.4 There is no restriction noted in the Register of Delegations to prevent the Community Board sub-delegating authority to approve grants.

6.2.5 Funds will not cover:

· Legal challenges or Environment Court challenges against the Council, Council Controlled organisations or Community Board decisions.

· Projects or initiatives that change the scope of a Council project or that will lead to ongoing operational costs to the Council (though community boards can recommend to the Council that it consider a grant for this purpose).

6.3 Other Legal Implications:

· There is no legal context, issue, or implication relevant to this decision

Strategy and Policy Considerations Te Whai Kaupapa here

6.4 The required Decisions:

6.4.1 Align with the Christchurch City Council’s Strategic Framework.

6.4.2 Are assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy. The level of significance was determined by staff assessment; the nature of this proposal being a board delegated decision.

6.4.3 Is consistent with Council’s Plans and Policies.

6.4.4 This report does not support the Council's Long Term Plan (2024 - 2034).

Community Impacts and Views Ngā Mariu ā-Hāpori

6.5 The decision affects the following wards/Community Board areas:

· Banks Peninsula Ward.

Impact on Mana Whenua Ngā Whai Take Mana Whenua

6.6 The decision is not a significant decision in relation to ancestral land, a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Mana Whenua, their culture, and traditions.

Attachments Ngā Tāpirihanga

There are no attachments to this report.

In addition to the attached documents, the following background information is available:

Document Name – Location / File Link

Not applicable

Signatories Ngā Kaiwaitohu

Authors

Dane Moir - Community Development Advisor

Liz Beaven - Community Board Advisor

Approved By

Penelope Goldstone - Manager Community Governance, Banks Peninsula

17. Te Pātaka o Rākaihautū Banks Peninsula Community Board 2025/26 Discretionary Response Fund Applications
Reference Te Tohutoro:	25/2347439
Responsible Officer(s) Te Pou Matua:	Dane Moir, Community Development Advisor Steffi Brightwell, Community Development Advisor
Accountable ELT Member Pouwhakarae:	Andrew Rutledge, General Manager Citizens and Community

1. Purpose and Origin of the Report Te Pūtake Pūrongo

1.1 The purpose of this report is for Te Pātaka o Rākaihautū Banks Peninsula Community Board to consider applications for funding from its 2025/26 Discretionary Response Fund from the organisations listed below.

Funding Request Number	Organisation	Project Name	Amount Requested	Amount Recommended
DRF25/26_00006_BP	Little River Craft Station Incorporated	Funding to run the Information Station.	$4,000	$1,500
DRF25/26_00007_BP	Revival Support	Flora and Fauna Mural at Revival Op-Shop	$1,500	$1,500
DRF25/26_00010_BP	Little River School	Playground refurbishment	$2,000	$2,000

1.2 There is currently a balance of $31,827 remaining in the fund.

2. Officer Recommendations Ngā Tūtohu

That Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Receive the information in Te Pātaka o Rākaihautū Banks Peninsula Community Board 2025/26 Discretionary Response Fund Applications Report.

2. Note that the decisions in this report are assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3. Approve a grant of $1,500 from its 2025/26 Discretionary Response Fund to Revival Support towards mural equipment and artists costs.

4. Approve a grant of $1,500 from its 2025/26 Discretionary Response Fund to Little River Craft Station Incorporated towards operational costs for the Little River Information Station.

5. Approve a grant of $2,000 from its 2025/26 Discretionary Response Fund to Little River School towards a replacement slide for the Little River School Playground.

3. Key Points Ngā Take Matua

Strategic Alignment Te Rautaki Tīaroaro

3.1 The recommendations above are aligned with the Council's Strategic Framework.

3.2 The recommendations are consistent with the Strengthening Communities Together Strategy.

Decision Making Authority Te Mana Whakatau

3.3 The Community Board has the delegated authority to determine the allocation of the Discretionary Response Fund for each community.

3.3.1 Allocations must be consistent with any Council-adopted policies, standards or criteria.

3.3.2 The Fund does not cover:

· Legal or environmental court challenges against the Council, Council controlled organisations, or Community Board decisions.

· Projects or initiatives that change the scope of a Council project or lead to ongoing operational costs to the Council (though Community Boards can recommend to the Council that it consider a grant for this purpose).

Assessment of Significance and Engagement Te Aromatawai Whakahirahira

3.4 The decisions in this report are assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3.5 The significance level was determined by the number of people affected and/or with an interest.

3.6 Due to the assessment of low significance, no further community engagement and consultation is required.

Discussion Kōrerorero

3.7 At the time of writing, the balance of the 2025/26 Discretionary Response Fund is:

Total Budget Current Year	Granted To Date	Available for allocation	Balance If Staff Recommendation adopted
$36,027	$4,200	$31,827	$26,827

3.8 Based on the current Discretionary Response Fund criteria, the applications above are eligible for funding.

3.9 The attached Decision Matrix provides detailed information for the applications. This includes organisational details, project details, financial information, and a staff assessment.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Te Pātaka o Rākaihautū Banks Peninsula Discretionary Response Fund Decision Matrices - December 2025	25/2371630	147

Signatories Ngā Kaiwaitohu

Author	Dane Moir - Community Development Advisor
Approved By	Penelope Goldstone - Manager Community Governance, Banks Peninsula

18. Te Pātaka o Rākaihautū Banks Peninsula Community Board Area Report - December 2025
Reference Te Tohutoro:	25/1876115
Responsible Officer(s) Te Pou Matua:	Penelope Goldstone, Community Governance Manager
Accountable ELT Member Pouwhakarae:	Andrew Rutledge, General Manager Citizens and Community

1. Purpose of Origin of the Report Te Pūtake Pūrongo

1.1 This report provides the Board with an overview of initiatives and issues current within the Community Board area.

1.2 This report is staff-generated monthly.

2. Officer Recommendations Ngā Tūtohu

That Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Receives the information in Te Pātaka o Rākaihautū Banks Peninsula Community Board Area Report - December 2025.

3. Community Support, Governance and Partnership Activity

3.1 Community Governance Projects

Activity	Detail	Timeline	Strategic Alignment
Akaroa Sports Pavilion	Initial conversations with Residents interested in improving the activation of the Akaroa Sports Pavilion.	Ongoing	Good social and physical connections for our communities
Inner Harbour Community Response Plans	Residents have begun developing Community Response Plans for Head of the Bays (Duvauchelle & Barry’s Bay) and Takamatua.	Ongoing	Proactive planning and good connections for our communities
Little River Community Centre	Staff have provided advertising support to the Little River Community Centre with the aim of increasing volunteer numbers.	Ongoing	Good social and physical connections for our communities
Okains Bay fuel tank decommissioned	The decommissioning of the underground storage tank at 1162 Okains Bay Road, Okains Bay was undertaken the week of 6 October, with the slurry filling completed on 8 and 9 October. The 'tin shed' adjacent to the concrete pad has now been leased and the Okains Bay Enhancement Society are working with the new tenants to use the now open area for the community and visitors to the Bay, with picnic tables or furniture to encourage gatherings in the community ‘hub'. They hope to fill and plant out the two sides of the pad and will confirm this during their next meeting. It was also a great opportunity to engage with the local Okains Bay School tamariki who learned a lot about petroleum and diesel, and why they were decommissioning the tank adjacent to the heritage listed building in accordance with WorkSafe and ECan requirements.	Complete	Proactive planning and good connections for our communities
Port Levy toilet/kitchen upgrade	Port Levy Residents celebrated the completion of the upgrade of their toilet block and kitchen. Over 20 local residents came to the opening. This was made possible by Community Board Better Off Funding	Complete	Good social and physical connections for our communities
ReKindle (Diamond Harbour)	ReKindle operates from St Andrew’s Church, providing a weekly morning tea alongside an op shop service. This initiative, run by local volunteers, creates a welcoming space for community connection, where regular attendees contribute shared refreshments and conversation. The Diamond Harbour Youth and Community Trust, which receives Community Board funding, maintain a strong presence at these gatherings, offering support and assistance to individuals as needed. This partnership ensures that ReKindle not only fosters social interaction but also serves as an accessible point for community wellbeing and engagement.		Good social and physical connections for our communities
London Street beautification	A new temporary garden at 2 London Street, Lyttelton, called the United Friendly Medicinal Garden, has been created to celebrate the site’s history and reimagine the former United Friendly Society Dispensary, which operated there from 1886 to 1918. The garden beds trace the footprint of the old building and evoke the concept of a community medicine cabinet. Inspired by traditional medicinal gardens, the space features locally grown native and introduced plants chosen for their healing and symbolic properties. Interpretive signage provides historical and botanical context, encouraging visitors to learn about both the site’s past and the plants’ uses. Developed through collaboration between Christchurch City Council’s Enliven Places Programme, Olearia Design, and local partners, the initiative aims to enliven an empty post-quake site, foster community connection, and promote creativity and wellbeing through the thoughtful combination of plants.	Complete	Good social and physical connections for our communities
Stanley Park, Akaroa – new walking track	The Stanley Park Reserve Committee has worked closely with Council Parks staff to come up with a solution to safety issues on a steep track on the Reserve. The existing track is now being decommissioned due to safety issues, and a new walking track with a gentle gradient will be constructed. The new and improved track is expected to be open late November 2025.	Complete	Good social and physical connections for our communities
Head to Head Walkway Working Party	The Rod Donald Trust generously offered their time and expertise to include the Head to Head Walkway information in its Banks Peninsula Walks website. The result is a beautifully executed resource, with engaging information and detailed track descriptions that will enable hikers to link sections of the Head to Head Walkway with other local tracks for a continuous trek around Whakaraupō Lyttelton Harbour A link to the updated Head to Head Walkway Brochure (Attachment A) has also been provided under track details on the Council website.	Ongoing	Good social and physical connections for our communities

3.2 Community Funding Summary

3.2.1 Banks Peninsula Community Funding

· The Board received a total funding pool of $204,785 through the Council's Annual Plan for the 2025/26 financial year (1 July 2025 to 30 June 2026). In addition, unallocated funding carried forward from the previous year, and any unused funds returned from grant recipients has been added to this amount.

· This funding is allocated through grants for projects benefitting residents of the Banks Peninsula Ward.

· The Board has three funding schemes – Strengthening Communities, Discretionary Response and Youth Development. Each has criteria and eligibility requirements. Application forms for each are available and submitted on-line.

3.2.2 Strengthening Communities Fund (SCF)

· This is an annually contested fund allocated to groups by the Board in August for projects beginning 1 September until 31 August the following year.

· Multi-year allocations may be granted through this fund.

· For this year, $176,613 was allocated to 22 groups across the Ward – five of these were pre-committed multi-year allocations, all of which will conclude this current year.

3.2.3 Community Board Discretionary Response Fund 2025/26

· This fund opens each year on 1 July and is available until 30 June the following year or until expended (whichever comes first). It is for projects not eligible for SCF or which fall outside the timeframe of that fund.

· The total budget for this fund for this year is $36,027. The unallocated balance for 2025/26 is $31,827.

· The Discretionary Response Fund 2025/26 Spreadsheet as of 20 November 2025 is attached for record purposes (Attachment B).

3.2.4 Youth Development Fund (YDF)

· The purpose of this fund is to celebrate and support young people living in the Banks Peninsula area by providing financial assistance for their development and/or representation at events. It also provides an opportunity for the Community Board to acknowledge young people’s effort, achievement and potential excellence in the community.

· For this Board, the YDF is allocated directly from the Board's DRF, and it is not ring-fenced within that fund. The allocations are typically $150-$300 dependent on the location of the events.

· All YDF allocations are captured in the DRF summary (Attachment B).

3.2.5 Summer with your neighbours – the Board allocated funds to 17 applicants this year for subsidies to the host events in neighbourhoods throughout the peninsula from the end of October 2025 through until the end of March 2026.

3.3 Participation in and Contribution to Decision Making

3.3.1 Enforcement-Capable Cameras for Whakaraupō Inner Harbour Route

· Council has been working with key partners to address disturbances caused by anti-social road users along the inner-harbour route. While enforcement primarily sits with New Zealand Police, Council has explored several options to support community well-being:

· Enforcement Cameras

Under current legislation, Police can only use automatic number plate recognition (ANPR) for enforcement if cameras are Police-approved and integrated into the official network. Requests for these cameras must go through the Crime Prevention Committee, a multi-agency group (Police, Council, suppliers). Applications are made via Signals@ccc.govt.nz. Cass Bay and Governors Bay advocates have been advised of this process.

· Infrastructure Changes

Traffic-calming measures (e.g., speed humps) were ruled out as the route is designated for oversize port vehicles.

· Speed Limit Adjustments

Lowering limits within settlements or across the entire route was considered but is constrained by current government policy, which favours speed limit increases.

· Police Presence

Te Pātaka o Rākaihautū Community Board and staff and continue to work with Police to advocate for stronger enforcement during peak disturbance times.

· Community Reporting

Residents are encouraged to report incidents via Snap Send Solve or directly to Christchurch City Council and Police to help identify hotspots and inform future interventions.

· Council remains committed to collaborating with partners to find practical solutions that enhance safety and reduce noise impacts.

3.3.2 Council Engagement and Consultation.

· Have your say – At the time of writing this report, the following consultations were open for feedback in Te Pātaka o Rākaihautū Banks Peninsula:

Port Hills paragliding licences	Closes 17 December 2025
Akaroa wharf redevelopment	Closed 28 November 2025
Te Ra Park Community Gardens	Closes 14 December 2025

· A full list of consultations can be found on the Council’s Let’s Talk Website.

3.4 Governance Advice

3.4.1 Public Participation – The Board received the following public and open forum presentations in July through September 2025:

· Improving Communication between Ratepayers and Council.

· Lyttelton Harbour Business Association.

· Lyttelton Property Development Constraints.

3.4.2 Deputations – The Board received the following deputations in July through September 2025:

· Sustainable Ōtautahi regarding Te Pātaka o Rākaihautū - Banks Peninsula Settlements Stormwater Management Plan report.

· Akaroa Civic Trust and two local residents regarding 67 and 67A Rue Lavaud (BP Meats site) - Progress and Next Steps Following 7 April 2025 Board Resolutions.

· Purau Residents Group, Te Hapu o Ngāti Wheke, and four local residents regarding the Pūrau Foreshore and Reserves Landscape Plan.

· Local resident regarding Cass Bay and Corsair Bay Play Space Renewals – Design Approval.

3.4.3 Board Information Sessions – The Board received the following information sessions/workshops in August 2025:

· Community Parks Rolling Renewal Programme FY26-FY29.

· Le Bons Bay Domain Landscape Plan.

· Kukupa Side School.

· Waste Policies – Free waste dumping, litter and illegal dumping.

· Bilingual Locality Signage – legislation, type, and location consistency.

· Workshop – Shaping the Future of Te Pātaka o Rākaihautū Banks Peninsula.

4. Advice Provided to the Community Board Ngā Kupu Tohutohu ka hoatu ki te Poari Hapori

4.1 Closed Information Requests from Community Open Forums – No closed information requests to disclose.

4.2 Customer Service Request (CSR) Reports - Refer to Attachments C - F for the August, September, October and November 2025 statistics, providing an overview of the number of CSRs that have been received, including the types of requests being received and a breakdown of how they are being reported.

Snap Send Solve is the smartphone app the Council offers to help make reporting issues easy, and it is still possible to report issues online, by calling Council on 03 941 8999 or visiting one of the Council’s Service centres.

4.3 Graffiti Reports – The Graffiti Snapshots for August and September 2025 can be found as Attachments G -H to this report. The Council also provides information on graffiti, including tips to prevent it, and about becoming a Graffiti Programme volunteer, at this link.

4.4 Planned road works and closures - are indicated on the map at the Traffic Updates page at this link. Additionally, a Smartview of nearby road works and closures is available at the following link: https://smartview.ccc.govt.nz/travel/roads.

4.5 Launch of new booking portal for Council facility/spaces hire - Ō Tātou Wāhi Our Spaces. Memorandum advising of the new booking portal was launched on 20 October 2025 for the 272 bookable Council spaces and places across Christchurch and Banks Peninsula. Refer to Attachment I for more information.

4.6 Vertical land movement and what it means for rising seas in the Christchurch District – Memorandum providing information on Vertical land movement and rising seas, along with a fact sheet, refer to Attachments J – K.

4.7 Water Services Delivery Plan –Memorandum advising that the Council’s water service delivery plan to retain services in-house was approved by the Department of Internal Affairs, refer to Attachment L.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Head to Head Walkway Brochure	25/2387764	160
b ⇩	Discretionary Response Fund 2025/26 as of 20 November 2025	25/2384761	162
c ⇩	Customer Service Request Report - August 2025	25/1990271	163
d ⇩	Customer Service Request Report - September 2025	25/2018897	164
e ⇩	Customer Service Request Report - October 2025	25/2384882	165
f ⇩	Customer Service Requests Report - November 2025	2025/2486573	166
g ⇩	Graffiti Report - August 2025	25/2407228	170
h ⇩	Graffiti Report - September 2025	25/2140199	172
i ⇩	Memorandum - Launch of new booking portal for Council facility/spaces hire – Ō Tātou Wāhi Our Spaces - 29 September 2025	25/1464876	174
j ⇩	Memorandum - Vertical land movement and what it means for rising seas - 13 May 2025	25/828583	177
k ⇩	Fact Sheet - Post-earthquake vertical land movement - May 2025	25/932748	182
l ⇩	Memorandum - Water Services Delivery Plan approved - 29 October 2025	25/2226436	185

Signatories Ngā Kaiwaitohu

Authors

Liz Beaven - Community Board Advisor

Steffi Brightwell - Community Development Advisor

Linda Burkes - Banks Peninsula Governance Advisor

Jane Harrison - Community Development Advisor

Dane Moir - Community Development Advisor

Jane Walders - Support Officer

Jo Wells - Community Development Advisor

Andrea Wild - Community Development Advisor

Approved By

Penelope Goldstone - Manager Community Governance, Banks Peninsula

Matthew McLintock - Manager Community Governance Team

John Filsell - Head of Community Support and Partnerships

Actions Register Ngā Mahinga

When decisions are made at meetings, these are assigned to staff as actions to implement. The following lists detail any actions from this meeting that were:

Open at the time the agenda was generated.
Closed since the last ordinary meeting agenda was generated.

Open Actions Ngā Mahinga Tuwhera

The following open actions were remaining at the time the agenda was generated:

REPORT TITLE/AGENDA SECTION	MEETING DATE	ACTION DUE DATE	UNIT	TEAM
Steadfast Park-Proposed lease-Cass Bay Residents Association	7 August 2023	27 February 2026	Parks	Planning & Policy
Public Forum - Little River Wairewa Walkway	9 June 2025	28 February 2026	Parks	Regional Parks
Steadfast Landscape Development Plan	6 December 2021	31 March 2026	Parks	Planning & Policy
Te Pātaka o Rākaihautū Banks Peninsula Community Board Area Report - August 2025	11 August 2025	31 March 2026	Parks	Asset Management
Reserve Committee Meeting Minutes	11 March 2024	30 April 2026	Recreation, Sports & Events	Recreation & Sports Services
67 and 67A Rue Lavaud (BP Meats site) - Phase 1 Community Feedback & Confirming Phase 2 Engagement Plan	7 April 2025	30 June 2026	Facilities & Property Unit	Property Consultancy
Kukupa Hostel - Request for Proposals, Results and Future Use	15 August 2022	31 July 2026	Parks	Management

Actions Closed Since the Last Meeting Ngā Mahinga kua Tutuki nō Tērā Hui

The following actions were closed since the last ordinary meeting:

REPORT TITLE/AGENDA SECTION	MEETING DATE	DUE DATE	ACTION CLOSURE DATE	UNIT	TEAM
Public Forum - Women's Safety in Lyttelton	9 June 2025	31 March 2026	3 November 2025	Community Support & Partnerships	Governance (Ban Pen)
Head to Head Walkway Working Party Notes	7 July 2025	6 October 2025	15 September 2025	Parks	Parks & Recreation Planning
Te Pātaka o Rākaihautū Banks Peninsula Community Board Area Report - July 2025	7 July 2025	6 October 2025	5 September 2025	Parks	Botanic and Garden Parks
Reserve Committee Meeting Minutes	8 September 2025	8 December 2025	2 December 2025	Parks	Community Parks

Name	Subject
Akaroa Information Centre	An update about the Akaroa Information Centre, which operates on a volunteer basis and is a collaboration between Christchurch City Council, the Akaroa Resource Collective and Akaroa District Promotions.

7. Correspondence
Reference Te Tohutoro:	25/2465110
Responsible Officer(s) Te Pou Matua:	Liz Beaven, Community Board Advisor
Accountable ELT Member Pouwhakarae:	Andrew Rutledge, General Manager Citizens and Community

13. Te Pātaka o Rākaihautū Banks Peninsula Community Board Community Board - Consideration of a Chairperson's Casting Vote
Reference Te Tohutoro:	25/1077725
Responsible Officer(s) Te Pou Matua:	Liz Beaven, Community Board Adviser
Accountable ELT Member Pouwhakarae:	Andrew Rutledge, General Manager Citizens and Community