Agenda of Waihoro Spreydon-Cashmere-Heathcote Community Board

A black text on a white background

AI-generated content may be incorrect.

Waihoro

Spreydon-Cashmere-Heathcote Community Board

Open Minutes

Date: Thursday 15 May 2025

Time: 4.00 pm

Venue: Linwood Boardroom,
Gate B, 180 Smith Street,
Woolston

Present

Chairperson

Deputy Chairperson

Members

Callum Ward

Keir Leslie - via audio/visual link

Melanie Coker

Will Hall

Roy Kenneally

Tim Lindley

Lee Sampson

Tim Scandrett

Sara Templeton

Principal Advisor

Jess Garrett

Manager Community Governance

Tel: 941 6289

jessica.garrett@ccc.govt.nz

Meeting Advisor

Jonathon Jones

Community Board Advisor

Tel: 941 5563

Jonathon.Jones@ccc.govt.nz

Website: www.ccc.govt.nz

Part A Matters Requiring a Council Decision

Part B Reports for Information

Part C Decisions Under Delegation

Karakia Tīmatanga

Waiata: The Board sang a waiata to open the meeting.

The agenda was dealt with in the following order.

Sara Templeton joined the meeting at 4.02 pm during consideration of Item 1.

Keir Leslie joined the meeting at 4.05 pm during consideration of Item 1.

1. Apologies Ngā Whakapāha

Part C

Community Board Resolved SCBCC/2025/00032

That the apologies for early departure received from Sara Templeton and Keir Leslie be accepted.

Callum Ward/Tim Scandrett Carried

2. Declarations of Interest Ngā Whakapuaki Aronga

Part B

Tim Lindley declared an interest in Item 11 and took no part in the discussion or voting on the matter.

Lee Sampson declared an interest in Item 8, specifically matters relating to bus stop 23550 – 101 Colombo Street and took no part in the discussion or voting on this bus stop.

3. Confirmation of Previous Minutes Te Whakaāe o te hui o mua

Part C

Community Board Resolved SCBCC/2025/00033

That the minutes of the Waihoro Spreydon-Cashmere-Heathcote Community Board meeting held on Thursday, 10 April 2025 be confirmed.

Callum Ward/Tim Scandrett Carried

4. Public Forum Te Huinga Whānui

Part B

4.1

Selwyn Street safety improvements

Greg Hewgill and John Lieswyn spoke regarding safety improvements on Selwyn Street.

After questions from members, the Chairperson thanked the presenters.

Part B

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1. Refers the issues raised to staff for investigation and requests a site visit during morning school hour rush with staff, Board members and the presenters prior to a report back to the Community Board.

Attachments

a Greg Hewgill and John Lieswyn - Safety improvements on Selwyn Street - Presentation to Board

b Letters of Support - Selwyn Street safety improvements

4.2

Mt Pleasant Community Centre traffic management issues

Derek McCullough, President spoke on behalf of the Mt Pleasant Memorial Community Centre and Residents Association regarding traffic management issues at the community centre.

The Chairperson thanked Derek McCullough for his presentation to the Board.

Part B

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1. Refers the issues raised to staff for investigation and report to back to the Community Board.

Attachments

a Mt Pleasant Community Centre - Presentation to Board

4.3

Renaming of the reserve on Pilgrim Place

Karena Brown, Chris Rayner and James Morris presented on behalf of Canterbury Unions regarding a request to rename Science Alive Reserve on Pilgrim Place.

The Chairperson thanked the presenters for their presentation to the Board.

Part B

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1. Supports exploring the renaming of Science Alive Reserve on Pilgrim Place to recognise the Canterbury Workers’ Memorial situated on the site.

2. Refers the issues raised to staff for investigation and requests staff provide advice on the process for renaming Science Alive Reserve and report back to the Community Board.

Secretarial note: Attachment B of Item 4.4 also relates to Item 4.5.

4.4

Grange Street water pipe issues

Julie Young and Nicki Sullivan spoke on behalf of the Grange Street Residents’ Working Group regarding issues related to burst water pipes on Grange Street and the impact on residents.

The Chairperson thanked the presenters for their presentation to the Board.

Part B

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1. Refers the issues raised to staff for investigation and requests a site visit with staff, Board members and residents to explore water pipe and street renewal issues and report back to the Community Board.

2. Requests staff provide information on the state of water pipes in the broader area.

Attachments

a Grange Street Residents' - Water pipe issues - Presentation to Board

b Grange Street Residents' Summary - Water pipe issues and Street Renewal

Keir Leslie left the meeting at 4.42 pm during consideration of Item 4.5.

4.5

Request for the recommencement of the Grange Street Renewal

Julie Young and Nicki Sullivan spoke on behalf of the Grange Street Residents Working Group regarding a request for the recommencement of the Grange Street Renewal and speed concerns.

The Chairperson thanked the presenters for their presentation to the Board.

Part B

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

Attachments

a Grange Street Residents' - Grange Street Renewal - Presentation to Board

5. Deputations by Appointment Ngā Huinga Whakaritenga

Part B

5.1

Waihoro Spreydon-Cashmere-Heathcote Community Board Area Report - May 2025

Helen Gatonyi, Jenny Goodman, Jan Webster and Laura Gartner, Support Worker, spoke on behalf of Age Friendly Spreydon Cashmere Heathcote regarding Item 14 on the agenda and the group’s work over the past 12 months and the support worker project.

The Chairperson thanked the group for their update to the Board.

Attachments

a Age Friendly Spreydon Cashmere Heathcote - Report to Board

b Age Friendly Spreydon Cashmere Heathcote - Survey Analysis

c Hurunui Age Friendly Survey - Tabled to Board

5.2

Licence Assignment Request - Stoked Surf School Tapui Limited

Aaron Lock, Owner/Manager and Donna Henderson spoke on behalf of Learn to Surf regarding Item 10, Licence Assignment Request - Stoked Surf School Tapui Limited in support of the officer recommendations.

Item 10 of these minutes records the Board’s decisions on this matter.

Sara Templeton left the meeting at 5.00 pm during consideration of Item 5.3.

5.3

Shelter installation at well-used bus stops across the Waihoro Spreydon-Cashmere-Heathcote Community Board area

Tania Ruru-Dons, local resident, spoke regarding Item 9, Shelter installation at well-used bus stops across the Waihoro Spreydon-Cashmere-Heathcote Community Board area in support of the officer recommendation for a bus shelter proposed for bus stop 42577 – 4 Marriner Street.

Item 9 of these minutes records the Board’s decisions on this matter.

6. Presentation of Petitions Ngā Pākikitanga

Part B

There was no presentation of petitions.

7. Correspondence

Officer Recommendations Ngā Tūtohu

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1. Receives the information in the correspondence report dated 15 May 2025 from Rex and Jan Raistrick in relation to parking issues on Lyttelton Street, and notes that this has been referred to staff for investigation.

2. Receives the information in the correspondence report dated 15 May 2025 from Brian Anderson in relation to parking restrictions on Richmond Hill Road and notes that this has been shared with staff to inform their work on this matter.

3. Receives the information in the correspondence report dated 15 May 2025 from Hanno Sander, Chairperson, Coastal Pathway Group in regard to newly erected no parking signs at Beachville Road.

6. Receives the information in the correspondence report dated 15 May 2025 from Helen Hardman in relation to parking issues along Willard Street and refer to staff for investigation and response back to the Board.

7. Receives the information in the correspondence report dated 15 May 2025 from Jane Ellis, Secretary, 19th Battalion and Armoured Regiment Guardians Committee in relation to the ANZAC Day ceremony.

Community Board Resolved SCBCC/2025/00034

Part B

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

3. Receives the information in the correspondence report dated 15 May 2025 from Hanno Sander, Chairperson, Coastal Pathway Group in regard to newly erected no parking signs at Beachville Road and refers to staff for investigation the request to lower the height of the signs, if possible, and report back to the Community Board.

4. Receives the information in the correspondence report dated 15 May 2025 from Dr Pat McIntosh, Secretary, Redcliffs Residents Association in regard to newly erected no parking signs at Beachville Esplanade and refers to staff for investigation the request to lower the height of the signs, if possible, and report back to the Community Board.

5. Receives the information in the correspondence report dated 15 May 2025 from Malcolm Long, Secretary, Ōpāwaho Heathcote River Network in relation to the Purau Reserve Landscape/Development Plan and notes that this has been shared with staff to inform their work on this matter and notes the Board’s support of the overall approach set by the Ōpāwaho Heathcote River Network in their correspondence to the Board.

7. Receives the information in the correspondence report dated 15 May 2025 from Jane Ellis, Secretary, 19th Battalion and Armoured Regiment Guardians Committee in relation to the ANZAC Day ceremony.

Callum Ward/Melanie Coker Carried

The meeting adjourned at 5.06 pm and reconvened at 5.12pm.

8. Shelter installation at well-used bus stops across the Waihoro Spreydon-Cashmere-Heathcote Community Board area

Community Board Resolved SCBCC/2025/00035 Original Officer Recommendation accepted without change

Part C

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1. Receives the information in the Shelter installation at well-used bus stops across the Waihoro Spreydon-Cashmere-Heathcote Community Board area Report.

2. Notes that the decision in this report is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

Bus stop 32957 – 61 Opawa Road (Agenda Attachment A)

3. Pursuant to Section 339(1) of the Local Government Act 1974:

a. Approves that a bus passenger shelter be installed on the north side of Opawa Road commencing at a point 93 metres west of its intersection with Ensors Road and extending in an easterly direction for a distance of approximately 3.6 metres.

4. Approves the removal of one street tree (Tree ID 33479) outside 61 Opawa Road, as shown on Agenda Attachment A.

5. Approves the replacement planting of two trees outside 34 and 38A Ensors Road, as shown on Agenda Attachment A.

Bus stop 32817 – 187 Wilsons Road (Agenda Attachment A)

6. Pursuant to Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017:

a. Approves that the stopping of all vehicles be prohibited at any time, on the west side of Wilsons Road commencing at a point 69 metres south of its intersection with Riverlaw Terrace and extending in a northerly direction for a distance of 5 metres.

7. Pursuant to Section 339(1) of the Local Government Act 1974:

a. Approves that a bus passenger shelter be installed on the west side of Wilsons Road commencing at a point 51 metres south of its intersection with Riverlaw Terrace and extending in a northerly direction for a distance of approximately 3.6 metres.

Bus stop 11954 – 99 St Martins Road (Agenda Attachment A)

8. Pursuant to Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017:

a. Approves that the stopping of all vehicles be prohibited at any time, on the north side of St Martins Road commencing at a point 72 metres east of its intersection with Wilsons Road and extending in an easterly direction for a distance of 3 metres.

b. Approves that the stopping of all vehicles be prohibited at any time, on the north side of St Martins Road commencing at a point 98 metres east of its intersection with Wilsons Road and extending in an easterly direction for a distance of 8 metres.

9. Pursuant to Section 339(1) of the Local Government Act 1974:

a. Approves that a bus passenger shelter be installed on the north side of St Martins Road commencing at a point 84 metres east of its intersection with Wilsons Road and extending in an easterly direction for a distance of approximately 3.6 metres.

Bus stop 23550 – 101 Colombo Street (Agenda Attachment A)

10. Pursuant to Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017:

a. Approves that a bus stop be revoked on the west side of Colombo Street commencing at a point 93 metres south of its intersection with Aylmer Street and extending in a northerly direction for a distance of 25 metres.

b. Approves that a bus stop be installed on the west side of Colombo Street commencing at a point 87 metres south of its intersection with Aylmer Street and extending in a northerly direction for a distance of 14 metres.

11. Pursuant to Section 339(1) of the Local Government Act 1974:

a. Approves that a bus passenger shelter be installed on the west side of Colombo Street commencing at a point 81 metres south of its intersection with Aylmer Street and extending in a northerly direction for a distance of approximately 3.6 metres.

Bus stop 23891 – 300 Colombo Street (Agenda Attachment A)

12. Pursuant to Section 339(1) of the Local Government Act 1974:

a. Approves that a bus passenger shelter be installed on the east side of Colombo Street commencing at a point 43 metres south of its intersection with Hastings Street West and extending in a southerly direction for a distance of approximately 3.6 metres.

Bus stop 42577 – 4 Marriner Street (Agenda Attachment A)

13. Pursuant to Section 339(1) of the Local Government Act 1974:

a. Approves that a bus passenger shelter be installed on the southwest side of Marriner Street commencing at a point 38 metres southeast of its intersection with Nayland Street and extending in a north westerly direction for a distance of approximately 3.6 metres.

Bus stop 42793 – 122 Nayland Street (Agenda Attachment A)

14. Pursuant to Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017:

a. Approves that a bus stop be revoked on the south side of Nayland Street commencing at a point 29 metres north of its intersection with Head Street and extending in a westerly direction for a distance of 12 metres.

b. Approves that the stopping of all vehicles be prohibited at any time, on the south side of Nayland Street commencing at its intersection with Head Street and extending in a westerly direction for a distance of 24 metres.

c. Approves that a bus stop be installed on the south side of Nayland Street commencing at a point 24 metres west of at its intersection with Head Street and extending in a westerly direction for a distance of 14 metres.

d. Approves that the stopping of all vehicles be prohibited at any time, on the south side of Nayland Street commencing at a point 38 metres west of at its intersection with Head Street and extending in a westerly direction for a distance of 6 metres.

15. Pursuant to Section 339(1) of the Local Government Act 1974:

a. Approves that a bus passenger shelter be installed on the south side of Nayland Street commencing at a point 30 metres north of at its intersection with Head Street and extending in a westerly direction for a distance of approximately 3.6 metres.

16. Approves that hardstand areas, bus stop signs, and green surface treatments are installed at the above bus stops, as shown on Agenda Attachment A.

17. Approves that any previous resolutions pertaining to traffic controls or parking and stopping restrictions made pursuant to any bylaw to the extent that they conflict with the parking and stopping restrictions described in clauses 3 – 15 above are revoked.

18. Approves that these resolutions, described in clauses 3 – 15 above, take effect when traffic controls or parking signage and/or road markings that evidence the restrictions described in the staff report are in place (or removed in the case of revocations).

Melanie Coker/Tim Lindley Carried

Will Hall noted his vote against resolution 13 in relation to bus stop 42577 – 4 Marriner Street.

Lee Sampson declared an interest in relation to resolutions 10. and 11. relating to bus stop 23550 – 101 Colombo Street.

9. Kaiwara Street - Proposed No Stopping Restrictions

Community Board Resolved SCBCC/2025/00036 Original Officer Recommendation accepted without change

Part C

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1. Receives the information in the Kaiwara Street - Proposed No Stopping Restrictions Report.

2. Notes that the decision in this report are assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3. Revokes any previous resolutions pertaining to traffic controls made pursuant to any bylaw to the extent that they are in conflict with the parking or stopping restriction described in resolution 4 below.

4. Approves that in accordance with Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017, that the stopping of vehicles be prohibited at any time on the eastern side of Kaiwara Street, commencing at a point ten metres from its intersection with Cashmere Road and extending in a northern direction for a distance of six metres, as detailed on Agenda Attachment A.

5. Approves that these resolutions take effect when parking signage and/or road markings that evidence the restrictions described in this staff report are in place (or removed in the case of revocations).

Lee Sampson/Melanie Coker Carried

11. Restoration planting on the Ōpāwaho - Heathcote river between St Martins Road and Colombo Street

Community Board Resolved SCBCC/2025/00037 Original Officer Recommendation accepted without change

Part C

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1. Receives the information in the Restoration Planting on the Ōpāwaho-Heathcote River between St Martins Road and Colombo Street Report.

2. Notes that the decision in this report is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3. Approves planting within the identified areas between St Martins Road and Colombo Street

Callum Ward/Lee Sampson Carried

Tim Lindley requested that his abstention be recorded, due to the perceived conflict of interest, and took no part in the discussion or voting on Item 11.

10. Licence Assignment Request - Stoked Surf School Tapui Limited

Community Board Resolved SCBCC/2025/00038 Original Officer Recommendation accepted without change

Part C

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1. Receives the information in the Licence Assignment Request - Stoked Surf School Tapui Limited Report.

2. Notes that the decision in this report is assessed being of low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3. Provides landlord approval on behalf of Council to the Assignee, Surf System Limited.

4. Approve the Assignment of the Council’s licence with Stoked Surf School Tapui Limited to Surf System Limited.

5. Delegates authority to the Manager Property Consultancy to do all things necessary and make any decisions at his sole discretion that are consistent with the intent of this report to implement the resolutions above including but not limited to conclude and administer the assignment and any licence variation required to affect an assignment.

Will Hall/Tim Lindley Carried

12. Waihoro Spreydon-Cashmere-Heathcote 2024-25 Discretionary Response Fund Christchurch South Community Garden Trust Website

Community Board Resolved SCBCC/2025/00039 Original Officer Recommendation accepted without change

Part C

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1. Receives the information in the Waihoro Spreydon-Cashmere-Heathcote 2024-25 Discretionary Response Fund Christchurch South Community Garden Trust Website Report.

2. Notes that the decisions in this report are assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3. Approves a grant of $5000 from its 2024-25 Discretionary Response Fund to Christchurch South Community Garden Trust towards a website upgrade and associated costs.

Melanie Coker/Callum Ward Carried

13. Waihoro Spreydon-Cashmere-Heathcote 2024-25 Discretionary Response Fund Mount Pleasant Memorial Community Centre and Residents Association Incorporated

Community Board Resolved SCBCC/2025/00040 Original Officer Recommendation accepted without change

Part C

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1. Receives the information in the Waihoro Spreydon-Cashmere-Heathcote 2024-25 Discretionary Response Fund Mount Pleasant Memorial Community Centre and Residents Association Incorporated Report.

2. Notes that the decisions in this report are assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3. Approves a grant of $500 from its 2024/25 Waihoro Spreydon-Cashmere-Heathcote Discretionary Response Fund to Mount Pleasant Memorial Community Centre and Residents Association towards printing of community newsletter project.

Callum Ward/Will Hall Carried

14. Waihoro Spreydon-Cashmere-Heathcote Community Board Area Report - May 2025

Community Board Resolved SCBCC/2025/00041 Original Officer Recommendation accepted without change

Part B

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1. Receives the information in the Waihoro Spreydon-Cashmere-Heathcote Community Board Area Report - May 2025.

Callum Ward/Tim Scandrett Carried

15. Elected Members’ Information Exchange Te Whakawhiti Whakaaro o Te Kāhui Amorangi

Part B

Members exchanged information on matters of interest to the Board:

· New coordinator for Friends of Purau Reserve Group.

· Passing of Bill Woods QSM, past president of Summit Road Society and memorial held.

· Thanked Council staff for work to clean area near the Maltworks Village in Heathcote Valley.

· Thanked Lee Sampson for running the ANZAC Day Service at Sydenham Cemetery.

· A member met with the One Special Day Charitable Trust.

· Pedestrian crossing issues at the intersection of Tankerville Road and Mathers Road.

· Thanked Council staff for their work during recent weather event.

· Board submission on Draft Local Alcohol Policy circulated.

Karakia Whakakapi

Meeting concluded at 5.46 pm.

CONFIRMED THIS 12^th DAY OF JUNE 2025

Callum Ward

Chairperson

8. Lease Assignment and Variation Request - Haddenough Limited - Scarborough Fare
Reference Te Tohutoro:	25/725832
Responsible Officer(s) Te Pou Matua:	Grant McIver-Leasing Consultant
Accountable ELT Member Pouwhakarae:	Andrew Rutledge, General Manager Citizens and Community

1. Purpose and Origin of the Report Te Pūtake Pūrongo

1.1 The purpose of this report is to seek the approval of Waihoro Spreydon-Cashmere-Heathcote Community Board to:

1.1.1 Grant Landlord approval to a lease assignment from Haddenough Limited to L & V Sheppard Limited for the Scarborough Fare Café and Ice Cream Shop lease located on Scarborough Esplanade Reserve (Scarborough Park); and

1.1.2 Vary the lease by adding an option for a further term of four (4) years commencing 24 October 2033 to L & V Sheppard Limited if the above assignment is approved.

1.2 The report is staff generated to support the assignment application from Haddenough Limited and to seek the required delegated approvals required by the Purchaser, L & V Sheppard to facilitate the purchase of the business.

1.3 This report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy. The level of significance was determined by the level of impact on the existing user groups that currently use the premises and whether this decision can be reversed once made.

2. Officer Recommendations Ngā Tūtohu

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1. Receives the information in the Lease Assignment and Variation Request - Haddenough Limited - Scarborough Fare Report.

2. Notes that the decision in this report is assessed being of low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3. Provides landlord approval on behalf of Council to the Assignee, L & V Sheppard Limited.

4. Approves the Assignment of the Council’s lease with Haddenough Limited to L & V Sheppard Limited.

5. Approves the granting of a further renewal term option for a period of four (4) years commencing on 24 October 2033 by way of lease variation.

6. Delegates authority to the Manager Property Consultancy to do all things necessary and make any decisions at his sole discretion that are consistent with the intent of this report to implement the resolutions above including but not limited to conclude and administer the assignment and lease variation.

3. Executive Summary Te Whakarāpopoto Matua

3.1 Haddenough Limited are the current tenant and operators of Scarborough Fare Café and Ice Cream Shop and have been operating at the site since 2020.

3.2 The café is Located on part of Scarborough Reserve, The Esplanade, Sumner.

3.3 The lease was assigned from previous operators Fritchards Limited in 2020 and at the time of assignment, a new lease was granted commencing 24 October 2024.

3.4 The current lease is valid for a maximum term, including renewals, of nine (9) years with final expiry on 23 October 2033.

3.5 Haddenough Limited (the Assignor) marketed the business for sale on various sites such as Trademe and NZBizBuySell and are now seeking Landlord approval to the Purchaser and Lease Assignment to L & V Sheppard Limited (the Assignee).

3.6 The Assignee has requested Council consider a lease extension by way of an additional right of renewal option of four (4) years to facilitate a planned internal premises fit out improvement investment estimated at $63,000.

3.7 The Council’s Leasing Policy allows the Council (through a Community Board delegation) to deal unilaterally and consider additional lease terms at the Tenant’s request to facilitate additional investment in a business so long as there is mutual benefit, and it is reasonable and warranted to do so.

4. Background/Context Te Horopaki

4.1 A new lease commencing 24 October 2024 was agreed by Council with Haddenough Limited (the Assignor).

4.2 The new lease has an Initial lease term of six (6) years from 24 October 2024 with one (1) right of renewal of three (3) years for a total of nine (9) years expiring 23 October 2033 if rights of renewal are exercised.

4.3 The Assignor has entered into a conditional business and asset sales agreement with the Assignee, dated 16 April 2025 (sale agreement), pursuant to which the Assignor has agreed to sell, and the Purchaser has agreed to purchase, all the business and assets of the Assignor.

4.4 The parties are aiming to complete the sales on 21 July 2025, subject to satisfying all the conditions under the sale agreement

4.5 Current service levels and staffing will not reduce.

L & V Sheppard Limited (Assignee) – History, Experience and Business Plan

4.6 Staff have reviewed the Assignee’s commercial lease application, intentions for the business and financial position as follows:

· The two directors of L & V Sheppard limited are Luke and Vivienne (Nyuk Hui) Sheppard (husband and wife).

· Vivienne graduated from Ara with a diploma in patisserie. She was awarded the Karen Lewis Scholarship for outstanding performance in her studies and established a cakes and dessert catering business in 2021 called Something Sweet. This business is run from a registered home kitchen and in between orders to date she has been attending a few markets selling baked goods and maintaining a strong online presence through Facebook and Instagram; she will be responsible for the day-to-day baking, desserts and cabinet food.

· Luke Sheppard is an experienced manager having previously managed a staff of 45 in a large milk production company, where he managed maintenance, health and safety and performance reviews.

· The Assignors will be hands-on managers and operators with transferrable business skills acquired through their previous work and business history. They will hire a café manager or café supervisor to assist with day-to-day tasks to ensure 7 day a week representation.

· The Assignee plans to keep the menu and style as ‘business as usual’ with the current offerings of a la carte dining, light snacks and cakes, takeaway food, hot drinks/beverages and an ice cream kiosk.

· They have plans to introduce more cabinet options and update the internal fit out and add related branding merchandise such as keep-cups, hats, t-shirts and towels.

4.7 L & V Sheppard Limited is a newly registered limited liability company registered with the New Zealand Companies Office for the purpose of this purchase and has not yet commenced trading.

4.8 A credit check of the directors has received a clean and favourable report with no red flags.

4.9 Net worth statements provided by the shareholders show good equity reserves to meet future lease commitments.

4.10 Officers have no concerns noted about the Assignee’s ability to meet the lease conditions and are satisfied that the prospective purchaser is viable

4.11 The relevant documents will be prepared, to Council’s satisfaction, by the proposed Assignee’s solicitors. The costs in preparing the assignment and any change of guarantor will be met by the Tenant and proposed Assignee.

Proposed Improvements and Lease Extension

4.12 In support of the requested four (4) year right of renewal option, the Assignor has detailed the following proposed fit-out improvements valued at $63,000:

Front of House

· Addition of a chilled cabinet, expanding the food options

· Changes to the service counter, both to accommodate the display cabinet and to alleviate the congestion between the service area and the adjacent wall/door

o This may include moving the coffee machine to the other end of the bench, and changing the staff ingress/egress area to towards the middle of the service bench

o Potentially adding a milk jug washer near the coffee machine

o Replacing the service area bench with a mock stone top

o Reduce the height of the bench to allow better service to wheelchair-bound customers

o Move the bench near the congested wall area inwards by approximately 200mm, allowing better access to the cafe via wheelchair or walking frame

· Design changes to the back wall near the benches and matching design changes to the service area. Remaking the benches to become one solid seating area across the entire back wall, with tables and chairs that can be moved to allow for larger parties.

· Moving the water station around the corner

Kitchen

· Addition of a commercial convection oven for cabinet food

· Relaying the rear stainless-steel bench to be deeper and flatter

· Adding some under-bench refrigeration to the rear bench for cabinet food

· Adjusting the placement of centre cooking area to accommodate additional prep bench

· Adding a corner bench near the dishwasher for additional storage

4.13 Lease Term

4.13.1 An option for an additional lease term of four (4) years has been requested. The lease will have a new expiry date of 23 October 2037 and be on the same commercial terms as the existing lease.

Options Considered Ngā Kōwhiringa Whaiwhakaaro

4.14 The following reasonably practicable options were considered and are assessed in this report:

· Approve the Assignment of the current Deed of Lease and lease variation request to the Assignee.

· Decline the Assignment of the current Deed of Lease and lease variation request to the Assignee.

4.15 The following options were considered but ruled out:

· Terminate the Lease Agreement: This option would involve ending the lease before the assignment takes place, which could be ruled out if the existing lease terms are still favourable or if terminating the lease would create complications.

· Delay the Assignment Decision: Postponing the decision for further review or negotiation. This could be ruled out if the assignment is time-sensitive or if there is sufficient information to make an immediate decision

4.16 Preferred Option: Approve the Assignment of Lease and lease variation request to the Assignee.

4.16.1 Option Description: Provide Landlord approval to the Assignee to enable the sale of the business and further investment beyond the purchase price.

4.16.2 Option Advantages

· The Council will continue to receive a commercial rental income for the duration of the lease term till 23 October 2037 (provided renewal options are exercised).

· The current level of service will be further improved with fresh impetus and ideas

· The Council (as Landlord) will fulfil contractual obligations under the lease agreement with respect to approving an assignment of the lease.

· Promotes customer service enhancements by fostering Tenant investment.

· The inside of the premises will be freshened up and modernised.

· Provides the Tenant with certainty to proceed with the planned improvements.

· The Landlord cannot unreasonably withhold the approval for a lease Assignment.

4.16.3 Option Disadvantages

· Nil.

4.17 Decline the assignment of the current Deed of Lease and request for lease variation to the Assignee.

4.17.1 Option Description: The Community Board declines the assignment of the current Deed of Lease to the Assignee, removing the opportunity for the current operators to sell their business or allow for reinvestment in the premises.

4.17.2 Option Advantages

· The Council will still have a working relationship with known tenants however that may prove to be tenuous.

· Retains a secure tenant (incumbent) for the remainder of the current lease term.

4.17.3 Option Disadvantages

· Council would be hindering the opportunity for the current operators to sell their business and reinvestment to occur.

· Landlord’s consent to an assignment cannot be unreasonably withheld.

· It is considered that there are no reasonable grounds to withhold consent to this assignment, therefore in doing so the Council as landlord could be challenged to be in default of the lease and not be in a strong position to defend such a decision

· Council would be hindering the opportunity for the current operators to sell their business.

Analysis Criteria Ngā Paearu Wetekina

4.18 The decisions put forward for consideration are reasonably straight forward; to approve the request or not to approve the request.

4.19 The implications to Council are minimal if any as approving the request in this report will ensure a continued and uninterrupted revenue stream and service to Council.

4.20 There is continued compliance with the existing lease terms and conditions.

4.21 The existing tenant is not in breach of the lease conditions and rent payments are up to date.

5. Financial Implications Ngā Hīraunga Rauemi

Capex/Opex Ngā Utu Whakahaere

	Recommended Option	Option 2 - Decline the assignment of the current Deed of Lease and lease variation to the Assignee
Cost to Implement	Internal staff costs to review documentation	Internal staff costs to review documentation
Maintenance/Ongoing Costs	Tenant responsibility	Tenant responsibility
Funding Source	Operational Funds	Operational Funds
Funding Availability	Current budgets	Current budgets
Impact on Rates	Nil	Nil

6. Considerations Ngā Whai Whakaaro

Risks and Mitigations Ngā Mōrearea me ngā Whakamātautau

6.1 Risk: Operator Failure Due to Market Forces or Poor Management
Mitigation: If failure occurs, the Council can initiate a Request for Proposals process or repurpose the space.

6.2 Risk: Tenant will not complete the Improvements
Mitigation: To mitigate this risk, the lease renewal option will be subject to completion of the agreed Improvements.

Legal Considerations Ngā Hīraunga ā-Ture

6.3 Statutory and/or delegated authority to undertake proposals in the report:

6.3.1 The Community Board Community Board holds these delegations:

· Authority to grant extensions of leases or licences of reserves to other parties, and to authorise staff to sign all required documentation.

· Authority to give (or decline) consent as landlord to any matter or request made by tenants/licensees under leases or licences of reserves to other parties, and to authorise staff to sign all required documentation.

6.4 Other Legal Implications:

6.4.1 The legal consideration is the preparation of the Assignment and Deed of Lease which is a routine matter on which the legal situation is well known and settled.

6.4.2 The Council’s Leasing Council Property Policy 2015 - “Creation of New Leases and Extension Requests Prior to Expiry” by requesting the Council to approve the extension of lease term, this policy is complied with as it contemplates Tenant requests to the Council to consider additional lease terms to facilitate additional investment in a business where there is mutual benefit, and it is reasonable and warranted.

6.4.3 Under the terms and conditions of the Lease Agreement, the Landlord may not unreasonably withhold their consent to the assignment provided that the proposed assignee is:

· Respectable

· Responsible

· Has the financial resources to meet the tenant’s commitments under the lease and

· The relevant experience to properly conduct the business use.

Strategy and Policy Considerations Te Whai Kaupapa here

6.5 The required decisions:

6.5.1 Align with the Christchurch City Council’s Strategic Framework.

6.5.2 Is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy. The level of significance was determined by the level of impact city wide of those affected by this decision.

6.5.3 Is Consistent with Council’s Plans and Policies.

6.6 This report supports the Council's Long Term Plan (2024 - 2034):

6.7 Parks, Heritage and Coastal Environment

6.7.1 Activity: Parks Heritage Management

· Level of Service: 6.9.1.9 All heritage assets (excluding buildings) are managed and maintained in a clean, tidy, safe, functional, and equitable manner - 90% of scheduled maintenance completed according to planned programme

Community Impacts and Views Ngā Mariu ā-Hāpori

6.8 The Community has not been consulted directly. This is an operational issue and there is no requirement to consult within legislation during an assignment process. It is expected this proposal would be supported as it supports Council’s long-term plan to manage and maintain the network of Parks scheduled heritage buildings.

6.9 The decision affects the following wards/Community Board areas:

6.9.1 Waihoro Spreydon-Cashmere-Heathcote Community Board.

Impact on Mana Whenua Ngā Whai Take Mana Whenua

6.10 The decision does not involve a significant decision in relation to ancestral land, a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Mana Whenua, their culture, and traditions.

6.11 The decision does not involve a matter of interest to Mana Whenua and will not impact on our agreed partnership priorities with Ngā Papatipu Rūnanga.

6.12 There is no material change to the lease area or the permitted use of the lease that affects Mana Whenua.

Climate Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi

6.13 The proposals in this report are unlikely to contribute significantly to adaptation to the impacts of climate change or emissions reductions due to the low carbon footprint of the tenant.

7. Next Steps Ngā Mahinga ā-muri

7.1 The next steps will be to review the Deed of Assignment and Lease variation documentation supplied by the Assignee and arrange Council signing and sealing.

Attachments Ngā Tāpirihanga

There are no attachments for this report.

In addition to the attached documents, the following background information is available:

Document Name – Location / File Link

Not applicable

Signatories Ngā Kaiwaitohu

Author

Grant McIver - Leasing Consultant

Approved By

Kathy Jarden - Team Leader Leasing Consultancy

Angus Smith - Manager Property Consultancy

Nicky Brown - Deputy Director Botanic Gardens Mona Vale

Rupert Bool - Head of Parks

9. 14 Whiteleigh Avenue Proposed No Stopping
Reference Te Tohutoro:	25/790836
Responsible Officer(s) Te Pou Matua:	Liqi Chen – Transport Network Planner
Accountable ELT Member Pouwhakarae:	Brent Smith, General Manager City Infrastructure

1. Purpose and Origin of the Report Te Pūtake Pūrongo

1.1 The purpose of this report is for the Board to consider implementation of no-stopping restrictions on 14 Whiteleigh Avenue adjacent to an existing bus stop.

1.2 The report was initiated upon the request of staff to support the safety and efficiency of the road network following the establishment of a new residential development driveway.

2. Officer Recommendations Ngā Tūtohu

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1. Receives the information in the 14 Whiteleigh Avenue Proposed No Stopping Report.

2. Notes that the decision in this report is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3. Revokes any previous resolutions pertaining to traffic controls made pursuant to any bylaw to the extent that they conflict with the parking or stopping restrictions described in resolutions 4 and 5 below.

4. Approves that in accordance with Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017, that the stopping of vehicles be prohibited at any time on the northeastern side of Whiteleigh Avenue, commencing at a point 87 metres northeast of its intersection with Lincoln Road, and extending in a northwestern direction for a distance of 7 metres as detailed on Attachment A (14 Whiteleigh Avenue Proposed No-Stopping marks).

3. Executive Summary Te Whakarāpopoto Matua

3.1 PRA Whiteleigh Ltd has applied for resource consent (RMA/2025/149) to construct seven residential units at 14 Whiteleigh Avenue.

3.2 As part of the proposal, it is recommended that the on-street parking space between the existing bus stop and the proposed vehicle access to be removed to improve sightlines, enhance bus manoeuvring, and support safer and more efficient access to the site.

3.3 This results in the loss of one on-street parking space.

3.4 The recommendation is to install the No Stopping restrictions as indicated on Attachment A.

4. Background/Context Te Horopaki

4.1 The applicant, PRA Whiteleigh Ltd, has submitted a resource consent application (RMA/2025/149) for the construction of seven residential units at 14 Whiteleigh Avenue.

4.2 The existing vehicle crossing at 14 Whiteleigh Avenue is located directly adjacent to a bus stop, which has the potential to pose conflict between vehicles accessing the site and buses manoeuvring or serving for passengers.

4.3 As part of the proposal, the existing vehicle crossing will be relocated approximately 7 metres to the south and create a gap of 7 metres between existing bus stop and proposed new vehicle crossing.

4.4 However, a safety concern has been raised regarding the location of the proposed new vehicle crossing, particularly due to the limited queuing space and restricted sightlines, that are especially important given the high-traffic volumes, popular cycle route, and arterial nature of Whiteleigh Avenue.

4.5 A mitigation measure is recommended by removing one on-street parking space located between the existing bus stop and the proposed vehicle crossing. This would enhance sightlines and provide improved clearance for bus manoeuvring, contributing to safer and more efficient access.

4.6 The proposed development is conditional on proceeding in accordance with the submitted information, which includes the removal of the identified on-street parking space as a safety mitigation measure.

4.7 If the removal of the parking space is not approved, the developer will be required to apply for a variation to the resource consent, as the current safety mitigation would not be in place.

4.8 No other changes to parking restrictions are proposed.

4.9 The following related memos/information are circulated to the meeting members:

Date	Subject
16/04/2025	14 Whiteleigh Avenue Site RSM Plan
17/04/2025	14 Whiteleigh Avenue Proposed No-Stopping Marks

Options Considered Ngā Kōwhiringa Whaiwhakaaro

4.10 The following reasonably practicable options were considered and are assessed in this report:

4.10.1 Option 1 (Recommended): Remove one parking space between the existing bus stop and the proposed new vehicle crossing at 14 Whiteleigh Avenue.

4.11 The following options were considered but ruled out:

4.11.1 Option 2 (Do-Nothing): This option has been ruled out given the potential safety concern of inadequate sightline at the new vehicle crossing and impact on the bus stop operation.

Options Descriptions Ngā Kōwhiringa

4.12 Preferred Option: Option 1 – Removal of one parking space.

4.12.1 Option Description: Removal of one parking space between the existing bus stop and the proposed new vehicle crossing at 14 Whiteleigh Avenue.

4.12.2 Option Advantages

· Enhances visibility at the new vehicle access.

· Drivers exiting the new access will benefit from an expanded sightline, to observe oncoming traffic, pedestrians, and cyclists.

· Effectively extends the bus stop area, providing additional space for safer and more efficient bus manoeuvring and service operations.

· No financial impact to Council.

4.12.3 Option Disadvantages

· Loss of one on-street parking space.

Analysis Criteria Ngā Paearu Wetekina

4.13 Option has been analysed with respect to current best practice for visibility, and with reference to the Council’s Suburban Parking Policy.

5. Financial Implications Ngā Hīraunga Rauemi

Capex/Opex Ngā Utu Whakahaere

	Recommended Option	Option 2 – Do Nothing
Cost to Implement	$0 $750 for staff time	$0 $750 for staff time
Maintenance/Ongoing Costs	Will be added to and covered by the area maintenance contract	Will be added to and covered by the area maintenance contract
Funding Source	External	External
Funding Availability	N/A	N/A
Impact on Rates	N/A	N/A

5.1 The associated staff time will be charged under the current resource consent application RMA/2025/149.

6. Considerations Ngā Whai Whakaaro

Risks and Mitigations Ngā Mōrearea me ngā Whakamātautau

6.1 None identified above BAU.

Legal Considerations Ngā Hīraunga ā-Ture

6.2 Statutory and/or delegated authority to undertake proposals in the report:

6.2.1 Part 1, Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017 provides Council with the authority to install parking or stopping restrictions by resolution.

6.2.2 The Community Boards have delegated authority from the Council to exercise the delegations as set out in the Register of Delegations. The list of delegations for the Community Boards includes the resolution of stopping and traffic control devices.

6.2.3 The installation of any signs and/or markings associated with traffic control devices must comply with the Land Transport Rule: Traffic Control Devices 2004.

6.3 Other Legal Implications:

6.3.1 There is no other legal context, issue, or implication relevant to this decision.

6.3.2 This specific report has not been reviewed and approved by the Legal Services Unit however the report has been written using a general approach previously approved by the Legal Services Unit, and the recommendations are consistent with the policy and legislative framework outlined in this report.

Strategy and Policy Considerations Te Whai Kaupapa here

6.4 The required decision:

6.4.1 Aligns with the Christchurch City Council’s Strategic Framework.

6.4.2 The recommendations in this report are consistent with the Christchurch Suburban Parking Policy.

6.4.3 The decisions in this report are assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy. The level of significance was determined by the low level of impact and low number of people affected by the recommended decision.

6.4.4 The community engagement and consultation outlined in this report reflect the assessment.

6.5 This report supports the Council's Long Term Plan (2024 - 2034):

6.6 Transport

6.6.1 Activity: Transport

· Level of Service: 10.0.2 Increase the share of non-car modes in daily trips - >=37% of trips undertaken by non-car modes

Community Impacts and Views Ngā Mariu ā-Hāpori

6.7 No specific community consultation has been undertaken as the proposed changes are immediately adjacent to land owned by the applicant and are considered necessary for safety reasons.

6.8 The decision affects the following wards/Community Board areas:

· Waihoro Spreydon – Cashmere – Heathcote Community Ward

Impact on Mana Whenua Ngā Whai Take Mana Whenua

6.9 The decision does not involve a significant decision concerning ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Mana Whenua, their culture and traditions.

6.10 The decision does not involve a matter of interest to Mana Whenua and will not impact on our agreed partnership priorities with Ngā Papatipu Rūnanga.

Climate Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi

6.11 The proposal in this report is unlikely to contribute significantly to adaptation to the impacts of climate change or emissions reductions

7. Next Steps Ngā Mahinga ā-muri

7.1 If approved, staff will liaise with the developer for the new markings to be installed in accordance with the approved plan.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	14 Whiteleigh Avenue_Proposed No-Stopping Marks (for board approval)	25/794932	38
b ⇩	14 Whiteleigh Avenue Site RSM Plan (for board approval)	25/794939	39

In addition to the attached documents, the following background information is available:

Document Name – Location / File Link

Not applicable

Signatories Ngā Kaiwaitohu

Author

Liqi Chen - Transport Network Planner

Approved By

Andy Milne - Team Leader Asset Planning

Stephen Wright - Manager Operations (Transport)

10. Overdale Drive - Proposed No Stopping Restrictions
Reference Te Tohutoro:	25/1014677
Responsible Officer(s) Te Pou Matua:	Toni Dakers, Traffic Engineer
Accountable ELT Member Pouwhakarae:	Brent Smith, General Manager City Infrastructure

1. Purpose and Origin of the Report Te Pūtake Pūrongo

1.1 For the Waihoro Spreydon-Cashmere-Heathcote Community Board to approve a further six metres of no stopping restrictions on the bend outside number 4 Overdale Drive.

1.2 This report has been written in response to ongoing complaints and reports of near misses from residents of this street, since the original no stopping restrictions were approved on Overdale Drive in February 2024.

1.3 The recommended option is to install no stopping restrictions in accordance with Attachment A.

2. Officer Recommendations Ngā Tūtohu

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1. Receives the information in the Overdale Drive - Proposed No Stopping Restrictions Report.

2. Notes that the decision in this report are assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3. Revokes any previous resolutions pertaining to traffic controls made pursuant to any bylaw to the extent that they are in conflict with the parking or stopping restrictions described in resolutions 4 below.

4. Approves that in accordance with Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017, that the stopping of vehicles be prohibited at any time on the northwest side of Overdale Drive, commencing at a point 41 metres northwest of its intersection with Dyers Pass Road and extending in a northwest direction for a distance of six metres, as detailed on Attachment A.

3. Executive Summary Te Whakarāpopoto Matua

3.1 Safety concerns have been raised about parked vehicles obstructing visibility for oncoming traffic on the bend outside 4 Overdale Drive.

3.2 No stopping restrictions were approved for three locations on Overdale Drive in February 2024. The current proposal is to extend the existing no stopping restrictions by a further six metres to improve visibility to oncoming traffic around the bend, removing one on-street parking space.

3.3 The recommended option is to install no stopping restrictions in accordance with Attachment A.

4. Background/Context Te Horopaki

4.1 Overdale Drive is around 8 metres wide, which is insufficient to accommodate two way traffic when vehicles are parked on both sides, particularly at or near bends.

4.2 No stopping restrictions were approved for three locations on Overdale Drive in February 2024. There were conflicting views from residents at the time about parking being retained on the bend outside 4 Overdale Drive.

4.3 The recommended option within the 2024 report was to retain a gap of 11 metres (space for two parked vehicles) between the driveway of 4 Overdale Drive and the end of the proposed parking restrictions. The Community Board approved for the no stopping restrictions to be extended to reduce this to one on-street parking space. There was also a requirement for staff to report back to the Community Board after 12 months. Comments received during this period has highlighted that this remains a concern for some residents.

4.4 Staff originally supported retaining parking on the basis that it is a slow speed environment, has a highly variable parking demand, and there is visibility available between two approaching vehicles at the point where drivers are deciding whether to proceed.

4.5 The previous assessment was based on drivers looking through the gap along the footpath, taking a specific point between two conflicting vehicles. This relies on both drivers slowing to ensure it is safe to proceed. However, even at low speed this gives drivers very little time to react, particularly when larger vehicles are parked in this location.

4.6 This is not considered to be suitable for the ongoing operation of this road and does not account for drivers who may be unfamiliar with the road or travelling at a slightly higher speed. Some drivers are not slowing enough to fully check for oncoming traffic, leading to reports of near misses.

4.7 No crashes have been reported on Overdale Drive within the last ten years based on a search of the NZ Transport Agency Crash Analysis System, however staff have received ongoing reports of near misses from residents of this street.

Options Considered Ngā Kōwhiringa Whaiwhakaaro

4.8 The following reasonably practicable options were considered and are assessed in this report:

4.8.1 Mark no stopping restrictions in accordance with Attachment A.

4.8.2 Do nothing.

Options Descriptions Ngā Kōwhiringa

4.9 Preferred Option: Mark no stopping restrictions in accordance with Attachment A.

4.9.1 Option Advantages

· Improves visibility between conflicting vehicles on the bend to reduce the risk of a crash.

· Addresses the safety concerns raised by residents of Overdale Drive.

4.9.2 Option Disadvantages

· Removes one on-street parking space.

· Is not supported by the adjacent property owners.

· There is a risk that removing parking can result in increased speed. However, there are other parking options available in this immediate location which are often observed to be occupied and will continue to assist with managing speeds. This includes on the outside of the curve on the opposite side of the road.

4.10 Alternative Option – Do nothing

· The advantages and disadvantages of this option is the opposite to those listed for the preferred option above.

5. Financial Implications Ngā Hīraunga Rauemi

Capex/Opex Ngā Utu Whakahaere

	Recommended Option	Option 2 – Do Nothing
Cost to Implement: Capital Operational	- Approximately $40 for line marking - $750 for staff time (reporting and investigation)	- n/a - $750 for staff time (reporting and investigation)
Maintenance/Ongoing Costs	Will be added to and covered by the area maintenance contract	n/a
Funding Source	Traffic Operations Team Operational budget	n/a
Funding Availability	Funding available	n/a
Impact on Rates	Negligible	n/a

6. Considerations Ngā Whai Whakaaro

Risks and Mitigations Ngā Mōrearea me ngā Whakamātautau

6.1 None identified.

Legal Considerations Ngā Hīraunga ā-Ture

6.2 Statutory and/or delegated authority to undertake proposals in the report:

6.2.1 Part 1, Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017 provides Council with the authority to install parking or stopping restrictions by resolution.

6.2.2 The Community Boards have delegated authority from the Council to exercise the delegations as set out in the Delegations Register. The list of delegations for the Community Boards includes the resolution of stopping and traffic control devices.

6.2.3 The installation of any signs and/or markings associated with traffic control devices must comply with the Land Transport Rule: Traffic Control Devices 2004.

6.3 Other Legal Implications:

6.3.1 There is no other legal context, issue, or implication relevant to this decision.

6.3.2 This specific report has not been reviewed and approved by the Legal Services Unit however the report has been written using a general approach previously approved of by the Legal Services Unit, and the recommendations are consistent with the policy and legislative framework outlined in this report.

Strategy and Policy Considerations Te Whai Kaupapa here

6.4 The required decision:

6.4.1 Aligns with the Christchurch City Council’s Strategic Framework.

6.4.2 The recommendations in this report are consistent with the Christchurch Suburban Parking Policy.

6.5 The community engagement and consultation outlined in this report reflect the assessment.

6.6 This report supports the Council's Long Term Plan (2024 - 2034):

6.7 Transport

6.7.1 Activity: Transport

· Level of Service: 10.0.6.2 Reduce the number of death and serious injury crashes on the local road network - Five year rolling average <100 crashes per year.

Community Impacts and Views Ngā Mariu ā-Hāpori

6.8 All residents and property owners of Overdale Drive were consulted on a wider proposal for no stopping restrictions in October 2023. A copy of the original consultation plan is included as Attachment B. 16 submissions were received through this process, 12 submissions were supportive of no stopping lines on Overdale Drive, four submissions were opposed to the proposal.

6.9 Reasons for opposing the original proposal at that time included the loss of on-street parking, and concerns about increased speeds. Staff adjusted the proposal to retain space for one car park outside 4 Overdale Drive as noted in Section 4.

6.10 Staff have received multiple complaints over the last three months (seven as of May 2025) requesting the extension of the no stopping restrictions on the bend outside 4 Overdale Drive, in accordance with the original consultation plan. Of these seven residents, four made submissions on the original proposal in support of no stopping restrictions.

6.11 Since comprehensive consultation has been undertaken in the past, staff only sought further feedback from the residents of 4 Overdale Drive who are directly impacted by the current proposal.

6.12 They confirmed their opposition to the proposal, supporting the original February 2024 decision that a parking space be retained in this location. Key points from the submission are summarised below:

6.12.1 They have lived there for six years and work full time from home and have never seen a crash or heard a car need to stop suddenly to avoid one in this time.

6.12.2 Removing this park is counter intuitive to providing a safer street as it encourages motorists to increase speeds.

6.12.3 Comments were also provided from a neighbour who also supported parking being retained to manage speeds.

6.13 The link to the previous report is provided in Section 7, which includes further information and a summary of the previous consultation feedback.

6.14 The Team Leader Parking Compliance supports the preferred option.

6.15 The decision affects the following wards/Community Board areas:

6.15.1 Cashmere Ward

6.15.2 Waihoro Spreydon-Cashmere-Heathcote Community Board

Impact on Mana Whenua Ngā Whai Take Mana Whenua

6.16 The decision does not involve a significant decision concerning ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Mana Whenua, their culture and traditions.

6.17 The decision does not involve a matter of interest to Mana Whenua and will not impact on our agreed partnership priorities with Ngā Papatipu Rūnanga.

Climate Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi

6.18 The proposal is unlikely to contribute significantly to adaptation to the impacts of climate change or emissions reductions.

7. Next Steps Ngā Mahinga ā-muri

7.1 If approved, staff will arrange for the markings to be installed.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Site Plan - Overdale Drive Proposed No Stopping Restrictions	25/1085788	46
b ⇩	Original Consultation Plan - October 2023	25/1085789	47

In addition to the attached documents, the following background information is available:

Document Name – Location / File Link

Overdale Drive – Proposed No Stopping Restrictions (February 2024 Report and Attachments)

Agenda of Waihoro Spreydon-Cashmere-Heathcote Community Board - Thursday, 15 February 2024

Signatories Ngā Kaiwaitohu

Author

Toni Dakers - Traffic Engineer

Approved By

Gemma Dioni - Acting Team Leader Traffic Operations/Principal Advisor

Stephen Wright - Manager Operations (Transport)

11. 166-168 Rose Street - Proposed No Stopping Restrictions
Reference Te Tohutoro:	25/919652
Responsible Officer(s) Te Pou Matua:	Toni Dakers, Traffic Engineer
Accountable ELT Member Pouwhakarae:	Brent Smith, General Manager City Infrastructure

1. Purpose and Origin of the Report Te Pūtake Pūrongo

1.1 For the Waihoro Spreydon-Cashmere-Heathcote Community Board to approve the installation of no stopping restrictions between 166-168 Rose Street.

1.2 This report has been written in response to a request from an adjacent property owner to address concerns around parked vehicles blocking visibility for drivers exiting the property. This is specifically a concern during peak school periods when a high number of pedestrians from Cashmere High School cross in this immediate area.

2. Officer Recommendations Ngā Tūtohu

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1. Receives the information in the 166-168 Rose Street - Proposed No Stopping Restrictions Report.

2. Notes that the decision in this report are assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

4. Approves that in accordance with Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017, that the stopping of vehicles be prohibited at any time on the south side of Rose Street, commencing at a point 210 metres west of its intersection with Barrington Street, and extending in a westerly direction for a distance of 13 metres, as detailed on Attachment A.

3. Executive Summary Te Whakarāpopoto Matua

3.1 No stopping restrictions are proposed to be marked outside 166 to 168 Rose Street to address concerns about parked vehicles obstructing the visibility of pedestrians crossing in this area as well as through traffic during busy periods.

3.2 The proposal has also been extended to include the small gap outside 168 Rose Street, which is too small to accommodate a parked vehicle while still providing the required one metre clearance to the driveway.

3.3 The recommended option is to install no stopping restrictions in accordance with Attachment A.

4. Background/Context Te Horopaki

4.1 No stopping restrictions are generally only supported to be marked for residential driveways where there is a site-specific safety concern that differentiates it from other driveways in the immediate area.

4.2 In this case the main driver for proposing these restrictions is the concern regarding visibility to students crossing Rose Street for drivers exiting properties. One of the main access points to Cashmere High School is located around 20 metres to the northeast of this location. During peak arrival / departure times high numbers of pedestrians are observed to cross in this immediate area, including around the driveway of this property. There is also an increase in traffic with students arriving or leaving school.

4.3 The driveway is also located immediately northeast of a bus stop, which also results in students congregating when waiting or exiting the bus.

4.4 A search of the NZ Transport Agency Crash Analysis System has been undertaken. There have been no crashes reported on Rose Street within 100 metres of these driveways within the last five years. The proposal is recommended to reduce the risk of a crash by improving sight lines for exiting vehicles.

Options Considered Ngā Kōwhiringa Whaiwhakaaro

4.5 The following reasonably practicable options were considered and are assessed in this report:

4.5.1 Mark no stopping restrictions in accordance with Attachment A.

4.5.2 Do Nothing.

Options Descriptions Ngā Kōwhiringa

4.6 Preferred Option: Mark no stopping restrictions in accordance with Attachment A.

4.6.1 Option Advantages

· Addresses the safety concerns raised by the resident around visibility to pedestrians and through traffic.

4.6.2 Option Disadvantages

· Removes one on-street parking space outside 166 Rose Street.

· Cost to implement.

4.7 Alternative Option: Do Nothing

· The advantages and disadvantages of this option are the opposite to those described for the recommended option above.

5. Financial Implications Ngā Hīraunga Rauemi

Capex/Opex Ngā Utu Whakahaere

	Recommended Option	Option 2 – Do Nothing
Cost to Implement: Capital Operational	- Approximately $80 for line marking - $750 for staff time (reporting and investigation)	- n/a - $750 for staff time (reporting and investigation)
Maintenance/Ongoing Costs	Will be added to and covered by the area maintenance contract	n/a
Funding Source	Traffic Operations Team Operational budget	n/a
Funding Availability	Funding available	n/a
Impact on Rates	Negligible	n/a

6. Considerations Ngā Whai Whakaaro

Risks and Mitigations Ngā Mōrearea me ngā Whakamātautau

6.1 None identified

Legal Considerations Ngā Hīraunga ā-Ture

6.2 Statutory and/or delegated authority to undertake proposals in the report:

6.2.1 Part 1, Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017 provides Council with the authority to install parking or stopping restrictions by resolution.

6.2.3 The installation of any signs and/or markings associated with traffic control devices must comply with the Land Transport Rule: Traffic Control Devices 2004.

6.3 Other Legal Implications:

6.3.1 There is no other legal context, issue, or implication relevant to this decision.

Strategy and Policy Considerations Te Whai Kaupapa here

6.4 The required decision:

6.4.1 Aligns with the Christchurch City Council’s Strategic Framework.

6.4.2 The recommendations in this report are consistent with the Christchurch Suburban Parking Policy.

6.5 The community engagement and consultation outlined in this report reflect the assessment.

6.6 This report supports the Council's Long Term Plan (2024 - 2034):

6.7 Transport

6.7.1 Activity: Transport

· Level of Service: 10.0.6.2 Reduce the number of death and serious injury crashes on the local road network - Five year rolling average <100 crashes per year

Community Impacts and Views Ngā Mariu ā-Hāpori

6.8 Affected property owners and residents were advised of the recommended option by letter. Four letters were delivered by letter drop or post. An email was sent to the school for feedback.

6.9 The resident who raised the original concern was supportive of the proposal. No further feedback was received.

6.10 The Team Leader Parking Compliance supports the preferred option.

6.11 The decision affects the following wards/Community Board areas:

6.11.1 Cashmere Ward

6.11.2 Waihoro Spreydon-Cashmere-Heathcote Community Board.

Impact on Mana Whenua Ngā Whai Take Mana Whenua

6.12 The decision does not involve a significant decision concerning ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Mana Whenua, their culture and traditions.

6.13 The decision does not involve a matter of interest to Mana Whenua and will not impact on our agreed partnership priorities with Ngā Papatipu Rūnanga.

Climate Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi

6.14 The proposal is unlikely to contribute significantly to adaptation to the impacts of climate change or emissions reductions.

7. Next Steps Ngā Mahinga ā-muri

7.1 If approved staff will arrange for the markings to be installed.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Site Plan - 166-168 Rose Street Proposed No Stopping Restrictions	25/991670	53

In addition to the attached documents, the following background information is available:

Document Name – Location / File Link

Not applicable

Signatories Ngā Kaiwaitohu

Author

Toni Dakers - Traffic Engineer

Approved By

Gemma Dioni - Acting Team Leader Traffic Operations/Principal Advisor

Stephen Wright - Manager Operations (Transport)

12. Kenilworth Street - Proposed No Stopping Restrictions
Reference Te Tohutoro:	25/940193
Responsible Officer(s) Te Pou Matua:	Toni Dakers, Traffic Engineer
Accountable ELT Member Pouwhakarae:	Brent Smith, General Manager City Infrastructure

1. Purpose and Origin of the Report Te Pūtake Pūrongo

1.1 For the Waihoro-Spreydon-Cashmere-Heathcote Community Board to approve the installation of no stopping restrictions between 2-4 Kenilworth Street.

1.2 This report has been written in response to a request from an adjacent property owner to address ongoing issues with parked vehicles obstructing driveway access and impeding through traffic on this section of road.

2. Officer Recommendations Ngā Tūtohu

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1. Receives the information in the Kenilworth Street - Proposed No Stopping Restrictions Report.

2. Notes that the decision in this report are assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

4. Approves that in accordance with Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017, that the stopping of vehicles be prohibited at any time on the northwest side of Kenilworth Street, commencing at its intersection with Clarence Street South and extending in a southwest direction for a distance of 28.5 metres, as detailed on Attachment A.

3. Executive Summary Te Whakarāpopoto Matua

3.1 Concerns have been raised by a resident of Kenilworth Street about ongoing issues with parked vehicles obstructing driveway access. This is specifically an issue when vehicles are parked in the gap between 2-4 Kenilworth Street, which is insufficient to accommodate a parked vehicle while still providing the required one metre clearance to the driveway.

3.2 Vehicles parking in this location also obstruct access for through traffic due to the narrow road width. No stopping restrictions are proposed to ensure this space is kept clear and provide consistency with the rest of Kenilworth Street.

3.3 The recommended option is to install No Stopping restrictions in accordance with Attachment A.

4. Background/Context Te Horopaki

4.1 Kenilworth Street is a no exit residential road and is approximately 6.5 metres wide.

4.2 No stopping restrictions are marked on at least one side of Kenilworth Street over the majority of its length. This provides clearance for manoeuvring to/from driveways and maintains access for through traffic.

4.3 There are currently no parking restrictions marked outside 2-4 Kenilworth Street. This leaves a gap of approximately four metres between the driveways of 2 and 4 Kenilworth Street where vehicles are often observed to park during busy periods. This is insufficient to accommodate a legally parked vehicle while still providing the required one metre of clearance to the driveways.

4.4 Kerbside parking is available on the opposite (southeast) side of the road, which is often fully occupied. There are high parking demands in this immediate area associated with residential properties and nearby business activity.

Options Considered Ngā Kōwhiringa Whaiwhakaaro

4.5 The following reasonably practicable options were considered and are assessed in this report:

4.5.1 Mark no stopping restrictions in accordance with Attachment A.

4.5.2 Do Nothing.

Options Descriptions Ngā Kōwhiringa

4.6 Preferred Option: Mark no stopping restrictions in accordance with Attachment A.

4.6.1 Option Advantages

· Addresses the concerns raised about parked vehicles obstructing property access.

· Ensures access for through vehicles is maintained on the approach to the intersection.

· Provides consistency with the rest of Kenilworth Street.

4.6.2 Option Disadvantages

· Cost to implement

4.7 Alternative Option – Do nothing

4.7.1 Option Advantages and disadvantages

· The advantages and disadvantages of this option are the opposite to those described for the recommended option above.

5. Financial Implications Ngā Hīraunga Rauemi

Capex/Opex Ngā Utu Whakahaere

	Recommended Option	Do Nothing
Cost to Implement: Capital Operational	- Approximately $160 for line marking - $750 for staff time (reporting and investigation)	n/a - $750 for staff time (reporting and investigation)
Maintenance/Ongoing Costs	Will be added to and covered by the area maintenance contract	n/a
Funding Source	Traffic Operations Team Operational budget	n/a
Funding Availability	Funding available	n/a
Impact on Rates	Negligible	n/a

6. Considerations Ngā Whai Whakaaro

Risks and Mitigations Ngā Mōrearea me ngā Whakamātautau

6.1 None identified.

Legal Considerations Ngā Hīraunga ā-Ture

6.2 Statutory and/or delegated authority to undertake proposals in the report:

6.2.1 Part 1, Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017 provides Council with the authority to install parking or stopping restrictions by resolution.

6.2.3 The installation of any signs and/or markings associated with traffic control devices must comply with the Land Transport Rule: Traffic Control Devices 2004.

6.3 Other Legal Implications:

6.3.1 There is no other legal context, issue, or implication relevant to this decision.

Strategy and Policy Considerations Te Whai Kaupapa here

6.4 The required decision:

6.4.1 Aligns with the Christchurch City Council’s Strategic Framework.

6.4.2 The recommendations in this report are consistent with the Christchurch Suburban Parking Policy.

6.5 The community engagement and consultation outlined in this report reflect the assessment.

6.6 This report does not support the Council's Long Term Plan (2024 - 2034).

Community Impacts and Views Ngā Mariu ā-Hāpori

6.7 Affected property owners and residents were advised of the recommended option by letter. A total of seven letters were delivered by letter drop and post.

6.8 The resident who raised the original concern was supportive of the proposal. No further feedback was received.

6.9 The Team Leader Parking Compliance supports the preferred option.

6.10 The decision affects the following wards/Community Board areas:

6.10.1 Spreydon Ward

6.10.2 Waihoro Spreydon-Cashmere-Heathcote Community Board

Impact on Mana Whenua Ngā Whai Take Mana Whenua

6.11 The decision does not involve a significant decision concerning ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Mana Whenua, their culture and traditions.

6.12 The decision does not involve a matter of interest to Mana Whenua and will not impact on our agreed partnership priorities with Ngā Papatipu Rūnanga.

Climate Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi

6.13 The proposal is unlikely to contribute significantly to adaptation to the impacts of climate change or emissions reductions.

7. Next Steps Ngā Mahinga ā-muri

7.1 If approved staff will arrange for the markings to be installed.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Site Plan - Kenilworth Street Proposed No Stopping Restrictions	25/982989	59

In addition to the attached documents, the following background information is available:

Document Name – Location / File Link

Not applicable

Signatories Ngā Kaiwaitohu

Author

Toni Dakers - Traffic Engineer

Approved By

Gemma Dioni - Acting Team Leader Traffic Operations/Principal Advisor

Stephen Wright - Manager Operations (Transport)

13. Fifield Terrace - Proposed No Stopping Restrictions
Reference Te Tohutoro:	25/947139
Responsible Officer(s) Te Pou Matua:	Toni Dakers, Traffic Engineer
Accountable ELT Member Pouwhakarae:	Brent Smith, General Manager City Infrastructure

1. Purpose and Origin of the Report Te Pūtake Pūrongo

1.1 For the Waihoro Spreydon-Cashmere-Heathcote Community Board to approve the installation of no stopping restrictions on Fifield Terrace to prevent parked vehicles from obstructing access to the cycle and pedestrian paths.

1.2 This report has been written in response to a concern raised by a member of the public about ongoing issues with vehicles parking over the access points to the off-road paths at the southern end of Fifield Terrace.

1.3 The recommended option is to install no stopping restrictions in accordance with Attachment A.

2. Officer Recommendations Ngā Tūtohu

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1. Receives the information in the Fifield Terrace - Proposed No Stopping Restrictions Report.

2. Notes that the decision in this report are assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

4. Approves, pursuant to Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017, that the stopping of vehicles be prohibited at any time at the southern end of Fifield Terrace, as detailed on Attachment A to this report (Fifield Terrace Proposed No Stopping Restrictions, TG150176, dated 20/05/2025).

3. Executive Summary Te Whakarāpopoto Matua

3.1 Safety concerns have been raised about parked vehicles obstructing access to the off-road paths at the southern end of Fifield Terrace.

3.2 No stopping restrictions are proposed to extend over the kerb cutdowns that access the two off-road paths. The markings have been extended to cover the short sections of adjoining kerb where the gaps are too small to legally accommodate a parked vehicle, as well as the connecting driveways.

3.3 The recommended option is to install no stopping restrictions in accordance with Attachment A.

4. Background/Context Te Horopaki

4.1 The southern end of Fifield Terrace (south of Beckford Road) is a no exit section of road accessing Hansen Park, Rudolf Steiner School, local businesses and residential properties. Two cycle/pedestrian paths access from the cul-de-sac, one entering the park and one connecting through to Ombersley Terrace. Both paths have kerb cutdowns for transition onto the road.

4.2 There is a highly variable parking demand in the area, with high demands observed during peak arrival and departure times for the school. At times vehicles are observed to park over the cutdowns, which impedes access for cyclists and pedestrians accessing the off-road paths.

4.3 There are short sections of kerb between the path cutdowns and adjoining driveways that are too small to accommodate a parked vehicle while still providing the required one metre of clearance to the driveway. No stopping restrictions are proposed to ensure these areas are kept clear.

Options Considered Ngā Kōwhiringa Whaiwhakaaro

4.4 The following reasonably practicable options were considered and are assessed in this report:

4.4.1 Mark no stopping restrictions in accordance with Attachment A.

4.4.2 Do nothing.

Options Descriptions Ngā Kōwhiringa

4.5 Preferred Option: Mark no stopping restrictions in accordance with Attachment A.

4.5.1 Option Advantages

· Addresses the concerns raised about access being obstructed for pedestrians /cyclists using the off-road paths.

· Clearly defines areas where parking is prohibited to ensure that these areas are kept clear during busy times.

4.5.2 Option Disadvantages

· Cost to implement.

4.6 Alternative Option: Do nothing

· The advantages / disadvantage of this option are the opposite to those described for the recommended option above.

5. Financial Implications Ngā Hīraunga Rauemi

Capex/Opex Ngā Utu Whakahaere

	Recommended Option	Do Nothing
Cost to Implement: Capital Operational	- Approximately $180 for line marking - $750 for staff time (reporting and investigation)	n/a - $750 for staff time (reporting and investigation)
Maintenance/Ongoing Costs	Will be added to and covered by the area maintenance contract	n/a
Funding Source	Traffic Operations Team Operational budget	n/a
Funding Availability	Funding available	n/a
Impact on Rates	Negligible	n/a

6. Considerations Ngā Whai Whakaaro

Risks and Mitigations Ngā Mōrearea me ngā Whakamātautau

6.1 None identified.

Legal Considerations Ngā Hīraunga ā-Ture

6.2 Statutory and/or delegated authority to undertake proposals in the report:

6.2.1 Part 1, Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017 provides Council with the authority to install parking or stopping restrictions by resolution.

6.2.3 The installation of any signs and/or markings associated with traffic control devices must comply with the Land Transport Rule: Traffic Control Devices 2004.

6.3 Other Legal Implications:

6.3.1 There is no other legal context, issue, or implication relevant to this decision.

Strategy and Policy Considerations Te Whai Kaupapa here

6.4 The required decision:

6.4.1 Aligns with the Christchurch City Council’s Strategic Framework.

6.4.2 The recommendations in this report are consistent with the Christchurch Suburban Parking Policy.

6.5 The community engagement and consultation outlined in this report reflect the assessment.

6.6 This report supports the Council's Long Term Plan (2024 - 2034):

6.7 Transport

6.7.1 Activity: Transport

· Level of Service: 10.5.2 Improve the perception (resident satisfaction) that Christchurch is a cycling friendly city - >=67%

Community Impacts and Views Ngā Mariu ā-Hāpori

6.8 Affected property owners, residents and businesses were advised of the recommended option by letter. Four letters were delivered by letter drop or post. An email was also sent to Rudolf Steiner School.

6.9 The member of the public who raised the original concern was supportive of the proposal. No further feedback was received.

6.10 The Team Leader Parking Compliance supports the preferred option.

6.11 The decision affects the following wards/Community Board areas:

6.11.1 Heathcote Ward

6.11.2 Waihoro Spreydon-Cashmere-Heathcote Community Board.

Impact on Mana Whenua Ngā Whai Take Mana Whenua

6.13 The decision does not involve a matter of interest to Mana Whenua and will not impact on our agreed partnership priorities with Ngā Papatipu Rūnanga.

Climate Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi

6.16 The proposal is unlikely to contribute significantly to adaptation to the impacts of climate change or emissions reductions.

7. Next Steps Ngā Mahinga ā-muri

7.1 If approved, staff will arrange for the markings to be installed.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Site Plan - Fifield Terrace Proposed No Stopping Restrictions	25/983827	65

In addition to the attached documents, the following background information is available:

Document Name – Location / File Link

Not applicable

Signatories Ngā Kaiwaitohu

Author

Toni Dakers - Traffic Engineer

Approved By

Gemma Dioni - Acting Team Leader Traffic Operations/Principal Advisor

Stephen Wright - Manager Operations (Transport)

14. Waihoro Spreydon-Cashmere-Heathcote 2024-25 Discretionary Response Fund Cashmere Residents Emergency Response Team, Rowley Community Centre, Addington Workshop Brass Band
Reference Te Tohutoro:	25/956471
Responsible Officer(s) Te Pou Matua:	Heather Davies, Community Development Advisor Shanelle Temaru-Ilalio, Community Development Advisor Menime Ah Kam-Sherlock, Community Recreation Advisor
Accountable ELT Member Pouwhakarae:	Andrew Rutledge, General Manager Citizens and Community

1. Purpose and Origin of the Report Te Pūtake Pūrongo

1.1 The purpose of this report is for the Waihoro Spreydon-Cashmere-Heathcote Community Board to consider an application for funding from its 2024-25 Discretionary Response Fund from the organisation listed below.

Funding Request Number	Organisation	Project Name	Amount Requested	Amount Recommended
DRF24/25_026_SCH	Cashmere Residents Emergency Support Team (CREST)	Improve communication and equipment for emergency response.	$719	$719
DRF24/25_034_SCH	Addington Workshop Brass Band Inc	Purchase of Instruments	$5,000	$5,000
DRF24/25_023_SCH	Rowley Community Centre	Volunteer Recognition	$1,200	$1,200
DRF24/25_027_SCH	St Peter's Indoor Bowling Club	Indoor Bowls Facility Hire	$665	$665

1.2 There is currently a balance of $46,240 remaining in the fund.

2. Officer Recommendations Ngā Tūtohu

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1. Receives the information in the Waihoro Spreydon-Cashmere-Heathcote 2024-25 Discretionary Response Fund Cashmere Residents Emergency Response Team, Rowley Community Centre, Addington Workshop Brass Band Report.

2. Notes that the decisions in this report are assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3. Approves a grant of $719 from its 2024/25 Discretionary Response Fund to Cashmere Residents Emergency Response Team to purchase a two-way radio set and two chemical toilets plus necessary chemicals project.

4. Approves a grant of $5,000 from its 2024/25 Discretionary Response Fund to Addington Workshop Brass Band Inc towards the purchase of new instruments.

5. Approves a grant of $1,200 from its 2024/25 Discretionary Response Fund to Rowley Community Centre towards Volunteer Recognition.

6. Approves a grant of $665 from its 2024/25 Discretionary Response Fund to St Peter's Indoor Bowling Club towards Facility Hire.

3. Key Points Ngā Take Matua

Strategic Alignment Te Rautaki Tīaroaro

3.1 The recommendations above are aligned with the Council's Strategic Framework and in particular the strategic priority of Building trust and confidence.

3.2 The recommendations are consistent with the Strengthening Communities Together Strategy.

Decision Making Authority Te Mana Whakatau

3.3 The Community Board has the delegated authority to determine the allocation of the Discretionary Response Fund for each community.

3.3.1 Allocations must be consistent with any Council-adopted policies, standards or criteria.

3.3.2 The Fund does not cover:

· Legal or environmental court challenges against the Council, Council Controlled Organisations, or Community Board decisions.

· Projects or initiatives that change the scope of a Council project or lead to ongoing operational costs to the Council (though Community Boards can recommend to the Council that it consider a grant for this purpose).

Assessment of Significance and Engagement Te Aromatawai Whakahirahira

3.4 The decisions in this report are assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3.5 The significance level was determined by the number of people affected and/or with an interest.

3.6 Due to the assessment of low significance, no further community engagement and consultation is required.

Discussion Kōrerorero

3.7 At the time of writing, the balance of the 2024/25 Discretionary Response Fund is:

Total Budget 2024/25	Granted To Date	Available for allocation	Balance If Staff Recommendation adopted
$126,010	$79,770	$46,240	$38,656

3.8 Based on the current Discretionary Response Fund criteria, the applications above are eligible for funding.

3.9 The attached Decision Matrix provides detailed information for the applications. This includes organisational details, project details, financial information, and a staff assessment.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Discretionary Response Fund 2024/25 Decision Matrix CREST Emergency Preparadness Equipment Project	25/967204	70
b ⇩	Discretionary Response Fund 2024/25 Decision Matrix Addington Workshop Brass Band Inc - Instrument Purchase	25/1024867	71
c ⇩	Discretionary Response Fund 2024/25 Decision Matrix Rowley Community Centre - Volunteer Recognition	25/1024864	72
d ⇩	Discretionary Response Fund 2024/25 Decision Matrix St Peters Bowling Club - Indoor Bowls Facility Hire	25/1026029	73

Signatories Ngā Kaiwaitohu

Authors

Heather Davies - Community Development Advisor

Nime Ah Kam-Sherlock - Community Recreation Advisor

Shanelle Temaru-Ilalio - Community Development Advisor

Approved By

Jess Garrett - Manager Community Governance, Spreydon-Cashmere-Heathcote

15. Standing Orders Amendment - Notices of Motion
Reference Te Tohutoro:	25/1093593
Responsible Officer(s) Te Pou Matua:	Jonathon Jones, Community Board Advisor
Accountable ELT Member Pouwhakarae:	Andrew Rutledge, General Manager Citizens and Community

1. Purpose and Origin of the Report Te Pūtake Pūrongo

1.1 The purpose of this report is to seek a decision from the Waihoro Spreydon-Cashmere-Heathcote Community Board to amend the Community Board’s Standing Orders 22.1 and 19.3 relating to notices of motion and the timeframe required for a notice of motion to be submitted to the Chief Executive.

1.2 The report is staff generated to ensure that the decision-making requirements of Part 6 of the Local Government Act 2002 (the Act) are met and that there is the opportunity to provide timely information and advice to support good decision making by Community Boards.

2. Officer Recommendations Ngā Tūtohu

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1. Receives the information in the Standing Orders Amendment - Notices of Motion Report.

2. Notes that the decision in this report is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3. Revokes Standing Order 22.1 and 19.3, and replaces it with the following wording, in order to amend the timeframe for a notice of motion to be delivered to the Chief Executive:

a. 22.1 Notice of intended motion to be in writing

Notice of intended motions must be in writing signed by the mover, stating the meeting at which it is proposed that the intended motion be considered, and must be delivered to the Chief Executive at least 10 clear working days before such meeting, or a shorter time at the discretion of the Chief Executive. [Notice of an intended motion can be sent via email and include the scanned electronic signature of the mover.]

Once the motion is received and accepted by the Chief Executive, he or she must give members notice in writing of the intended notice of motion at least 2 clear working days before the date of the meeting at which it will be considered.

b. 19.3 Requirement to give notice

A member must give notice to the Chief Executive at least 10 clear working days before the meeting, or a shorter time at the discretion of the Chief Executive, at which it is proposed to consider the motion. The notice is to be signed by not less than one third of the members including vacancies. Notice can be sent via email and include the scanned electronic signatures of members. If the notice of motion is lost, no similar notice of motion which is substantially the same in purpose and effect may be accepted within the next six months.

3. Executive Summary Te Whakarāpopoto Matua

3.1 Under the Local Government Act 2002 (the Act) all local authorities are required to adopt a set of Standing Orders (schedule 7, clause 27(1)). The Act sets out in Schedule 6 the requirements for local authority planning, decision-making and accountability.

3.2 A notice of motion is a motion given in writing by a member in advance of a meeting in accordance with the Council’s Standing Orders.

3.3 There are two provisions within Standing Orders relating to timeframes that a notice of motion is required to be delivered to the Chief Executive:

3.3.1 Provision 22.1 states that a notice of motion must be delivered to the Chief Executive at least five clear working days before the meeting they are to be considered at.

3.3.2 Provision 19.3, relating to a notice of motion where an elected member wishes to propose a revocation, states that a notice of motion must be delivered to the Chief Executive at least five working days before the meeting it is to be considered at.

3.4 The Chief Executive has identified that more notices of motion are being submitted and anticipates the volume could increase during an already busy period.

3.5 The current timeframe with five days’ notice does not align with the agenda report deadlines and does not usually allow sufficient time for the matter to be reviewed or for council officer advice to be provided to ensure that it meets the requirements of the Act.

3.6 To address this, it is recommended that Standing Orders 22.1 and 19.3 are amended to require that a notice of motion must be delivered to the Chief Executive at least 10 clear working days before the meeting at which it is proposed to be considered.

3.7 The recommended amendment includes that the Chief Executive has discretion to consider and accept notices of motion submitted in a shorter timeframe where there is a statutory or legislative timing issue relative to the motion, or the matter can be dealt with sooner if sufficient information is readily available from council officers.

4. Background/Context Te Horopaki

4.1 Under the Act all local authorities are required to adopt a set of Standing Orders (schedule 7, clause 27(1)).

4.2 The Act provides that an amendment to the Council’s Standing Orders requires a vote of not less than 75% of the members present at the meeting (schedule 7, clause 27(3)).

4.3 Council officers are reviewing the Council’s current Standing Orders, to consider matters that have been raised and compiled since Standing Orders were last amended, 2025 governance guidance and model Standing Orders provided by Local Government New Zealand and good practice. Information and opportunities for input regarding this will be provided to the Council and Community Boards in coming months.

4.4 The Act also sets out the obligations of local authorities with regard to the making of decisions (schedule 6).

4.5 The timeframe relating to the submission of notices of motion is a matter that has been raised since Standing Orders were last adopted, with regard to the provision of council officer advice and compliance with the decision-making requirements of the Act.

4.6 The current Standing Orders for Community Boards require that a notice of motion must be delivered to the Chief Executive at least five clear working days before such meeting.

4.7 At its meeting on 16 April 2025, the Council amended its Standing Orders (which apply to Council and committee meetings) to require that a notice of motion must be delivered to the Chief Executive at least ten clear working days before such meeting, or a shorter time at the discretion of the Chief Executive. To ensure consistency across Council, it is preferred that Community Boards align their practice with regard to the 10 clear working day timeframe.

4.8 This Council term, the number of notices of motion has increased and those submitted often require detailed and complex information to be compiled at short notice to try to ensure that the decision is compliant with the Act, Council policy and requirements for decision-making.

4.9 It is currently a busy time for the organisation with work programmes and financial commitments set or under consideration and notices of motion can have an impact on these matters. The current five-day timeframe can cause challenges as they require staff to divert resources away from current work, in order to provide advice to ensure that decision-making requirements are met.

4.10 The five day working period for notices of motion to be submitted can impact on the timeframe elected members have to consider the motion, the information and advice received or for the matter and proposed motion to be visible to the public.

4.11 The number of notices of motion that have been submitted have increased this term. In the 2019 – 2022 term, there were a total of 15 notices of motion submitted and accepted. This term there have been 28 notices of motion submitted so far, with four submitted in the first few months of 2025. To note, these numbers do not include notices of motions that have been submitted but declined by the Chief Executive under the provisions allowed for in Standing Orders.

4.12 In comparison, Auckland Council advised they have a timeframe of 5 clear working days, and have received a total of five notices of motions this term. Wellington City Council’s timeframe is not less than four weeks, and they have received two notices of motions this year.

Options Considered Ngā Kōwhiringa Whaiwhakaaro

4.13 The following reasonably practicable options were considered and are assessed in this report:

4.13.1 Amend Standing Orders, clauses 22.1 and 19.3 as proposed.

4.13.2 Make no changes to Standing Orders.

Options Descriptions Ngā Kōwhiringa

4.14 Preferred Option: Amend Standing Orders, clause 22.1 and 19.3.

4.14.1 Option Description: Amend Standing Orders, section 22.1 and 19.3 so that a notice of motion must be delivered to the Chief Executive at least 10 clear working days before the meeting, or a shorter time at the discretion of the Chief Executive.

4.14.2 Option Advantages

· To ensure that any notice of motion considered by the Community Board is received with adequate time to ensure that the requirements for decision-making in the Act are met and that sufficient council officer advice can be provided.

· Manages the impact on existing workloads and work programmes for the organisation.

· Allows for advice to be provided to elected members in a timely manner and if accepted, for the proposed motion to be visible to the public on the Agenda, as opposed to requiring a Supplementary Agenda.

· Provides consistency across Council by aligning the Community Boards practise with the Council’s Standing Orders (which apply to Council and committee meetings).

4.14.3 Option Disadvantages

· No disadvantages have been identified. Elected members will still have an opportunity to submit a notice of motion. The Chief Executive, will also have discretion to consider and accept notices of motion submitted outside of the 10 clear working day timeframe where there is a statutory or legislative timing issue relative to the motion, or the matter can be dealt with sooner if sufficient information is readily available from council officers.

4.15 Make no changes to Standing Orders.

4.15.1 Option Description: Make no changes to Standing Orders.

4.15.2 Option Advantages

· There is no change to the current procedure.

4.15.3 Option Disadvantages

· The Chief Executive may decline a notice of motion where the Community Board may not meet the decision-making requirements of the Act, due to having insufficient time to receive and consider officer advice regarding the matter.

· Can impact existing workloads and work programmes as staff prepare advice for the notice of motion.

· Can impact the timeframe elected members have to consider the motion, the information and council officer advice received or for the matter and proposed motion to be visible to the public.

· Is inconsistent with the Council’s Standing Orders (which apply to Council and committee meetings).

Analysis Criteria Ngā Paearu Wetekina

4.16 To enable elected members to consider a motion it is necessary that they receive sufficient comment, information and advice to ensure that consideration and decision making meet the decision-making requirements of the Act.

5. Financial Implications Ngā Hīraunga Rauemi

5.1 There are no costs associated with the recommended amendment to Standing Orders.

6. Considerations Ngā Whai Whakaaro

Risks and Mitigations Ngā Mōrearea me ngā Whakamātautau

6.1 The recommended decision addresses the risk of the Council not complying with the decision-making requirements of the Act. It also reduces the risk that the council officers do not have sufficient time to provide information and advice to enable elected members to consider a matter fully or the public to be aware of the matter and information or advice provided.

Legal Considerations Ngā Hīraunga ā-Ture

6.2 Statutory and/or delegated authority to undertake proposals in the report:

6.2.1 Community Boards are able to amend Standing Orders, the Act provides that an amendment to Standing Orders requires a vote of not less than 75% of the members present at the meeting (schedule 7, clause 27(3)).

6.3 Other Legal Implications:

6.3.1 Standing Orders must meet the requirements of the Local Government Act 2002 and the Local Government Official Information and Meetings Act 1987.

Strategy and Policy Considerations Te Whai Kaupapa here

6.4 The required decision:

6.4.1 Align with the Christchurch City Council’s Strategic Framework.

6.4.2 Are assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy. The level of significance was determined by nature of the amendment recommended.

6.4.3 Are consistent with Council’s Plans and Policies.

6.5 This report supports the Council's Long Term Plan (2024 - 2034):

6.6 Governance

6.6.1 Activity: Governance and Decision Making

· Level of Service: 4.1.22 Provide services that ensure all Council, and Committee meetings are held with full statutory compliance - 98% compliance

Community Impacts and Views Ngā Mariu ā-Hāpori

6.7 The decision affects all Community Board areas.

6.8 Prior to the Council meeting of 16 April 2025, Community Board Chairs provided feedback that they preferred a ten clear working day timeframe to submit a Notice of Motion. The Council approved this timeframe for Council and committee meetings, instead of the original Officer Recommendation of 15 clear working days.

Impact on Mana Whenua Ngā Whai Take Mana Whenua

6.9 The amendment to Standing Orders does not involve a significant decision in relation to ancestral land, a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Mana Whenua, their culture, and traditions.

6.10 The decision does not involve a matter of interest to Mana Whenua and will not impact on our agreed partnership priorities with Ngā Papatipu Rūnanga.

Climate Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi

6.11 The proposals in this report are unlikely to contribute significantly to adaptation to the impacts of climate change or emissions reductions.

7. Next Steps Ngā Mahinga ā-muri

7.1 A decision amending the Community Board’s Standing Orders will take immediate affect for its meetings.

Attachments Ngā Tāpirihanga

There are no attachments for this report.

In addition to the attached documents, the following background information is available:

Document Name – Location / File Link

Standing-Orders adopted 6 April 2017.pdf

Local Government Act 2002 No 84 (as at 01 October 2024), Public Act Contents – New Zealand Legislation

Signatories Ngā Kaiwaitohu

Author

Jonathon Jones - Community Board Advisor

Approved By

Jess Garrett - Manager Community Governance, Spreydon-Cashmere-Heathcote

John Filsell - Head of Community Support and Partnerships

16. Waihoro Spreydon-Cashmere-Heathcote Community Board Area Report - June 2025
Reference Te Tohutoro:	25/853139
Responsible Officer(s) Te Pou Matua:	Jess Garrett, Community Governance Manager
Accountable ELT Member Pouwhakarae:	Andrew Rutledge, General Manager Citizens and Community

1. Purpose of Origin of the Report Te Pūtake Pūrongo

1.1 This report provides the Board with an overview of initiatives and issues current within the Community Board area.

1.2 This report is staff-generated monthly.

2. Officer Recommendations Ngā Tūtohu

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1. Receives the information in the Waihoro Spreydon-Cashmere-Heathcote Community Board Area Report - June 2025.

3. Community Support, Governance and Partnership Activity

3.1 Community Governance Projects

Activity	Detail	Timeline	Strategic Alignment
2025 Community Pride Garden Awards and the 2025 Edible and Sustainable Garden Awards	The Board recently hosted a combined garden awards celebration at the Multicultural Recreation and Community Centre with judges from the Christchurch Beautifying Association and assessors from the Canterbury Horticultural Society along with the award recipients.	31 May 2025	Board Priority. Strengthening Communities Together Strategy.
2025 Community Service Awards	Nominations opened on 7 March and closed Sunday 6 April. The Board will be considering nominations at their meeting in June 2025, with an awards ceremony in September.	30 Sept 2025	Strengthening Communities Together Strategy. Community Board Project.
Ferrymead Pump Track	In November 2023, the Community Board endorsed the proposed project to upgrade the Ferrymead Pump Track. During April and May 2025, staff worked alongside the community to develop plans, review the site area, and explore potential funding opportunities. Current location New Location	Ongoing	Strengthening Communities Together Strategy.
Walk n Talk Programme	The Beckenham Walk ‘n Talk programme ran five times in May. Feedback from participants has been valuable in preparing the second half of the year’s programme, which will begin in mid-July.	Ongoing	Strengthening Communities Together Strategy.

3.2 Community Funding Summary

3.2.1 Community Board Discretionary Response Fund 2024/25 – as of 27 May 2025:

· Discretionary Response Fund balance for 2024/25 is $46,240.00

· Youth Achievement and Development Fund balance is $350.00

· The Off the Ground Fund balance is $1,352.00

· The Shape Your Place Toolkit Fund balance is $0.00

The 2024/25 Discretionary Response Fund Spreadsheet as of 27 May 2025 is attached for record purposes.

3.2.2 Youth Development Fund Applications

The following Youth Development Fund applications have been approved since the last Area Report:

Name	Event	Amount
Rachel Baker	World Orienteering Championships, Finland, and Junior Worlds, Italy	$350
Isaac Rademaker	U19 Boys Volleyball Interprovincial Championships, Wellington	$250
Ethan Rademaker	U19 Boys Volleyball Interprovincial Championships, Wellington	$250

The decision matrices are attached for record purposes.

3.2.3 Off The Ground Fund

Report back to the Community Board:

Name | Event | Photos

CREST- Neighbourhood Support Community Information Evening.

On Tuesday 8 April about 20 people braved the wild weather to attend an engaging and informative early evening presentation by Christchurch Neighbourhood Support Area staff, hosted by the Cashmere Residents' Emergency Support Team in our Hub space at Cashmere Presbyterian Church.

Staff gave interesting and relevant examples of how and why the organisation works to help neighbourhood groups of varying sizes and needs set up and run their own support groups. They explained how the team works to support, educate and inform the community, and the acting Area Manager provided a brief overview of the organisation and their role as acting Area Manager.

A representative from Neighbourhood Support explained how they work with other agencies such as the Police, Fire and Emergency and St John to provide practical support and advice across a range of community issues and situations. A member of Christchurch South-West Community Patrol then described the related work their team does to support the Police in the area. Just being visibly present in a marked vehicle can help deter criminal or antisocial behaviour.

There were a range of resources to share and discuss over a light supper to end the evening.

A person standing in front of a group of people sitting on a table

AI-generated content may be incorrect.

3.3 Participation in and Contribution to Decision Making

3.3.1 Report back on other Activities contributing to Community Board Plan [for items not included in the above table but are included in Community Board Plan]

· The Waihoro Spreydon-Cashmere-Heathcote 2023-25 Community Board Plan was adopted by the Board at their meeting in May 2023 and can be found online here.

· Progress on the Community Board Plan can be found online here.

3.3.2 Council Engagement and Consultation.

· The Board provided feedback to Council on the draft Local Alcohol Policy. A copy of the Board’s submission is attached.

· Proposed plan to make Lyttelton Street safer and more accessible for children and cyclists was open for consultation from 11 to 29 September 2024. The Board will be making a decision in July 2025.

· A proposed plan for safety and accessibility improvements on Selwyn Street was opened for consultation from 16 October to 3 November. The Board will consider the proposal in July 2025.

· A proposal to make it safer for pedestrians on Richmond Hill Road was open from 2 August to 8 September 2024. At their meeting on 14 November 2024 the Board did not make a decision; they instead requested a workshop to explore an alternate option that provides for a defined footpath and defined car parking areas. Staff are looked into this and presented to the Board at an information session on 29 May 2025.

· The Sumner community asked for consultation on the operation of the mast lights on Tuawera Cave Rock, consultation was open from 12 May until 28 May 2025. The Board will consider the feedback and staff recommendation at their meeting in July/August 2025.

3.4 Governance Advice

3.4.1 Public Forum – The Board received the following public forum presentations at its 15 May meeting:

· Local residents spoke to the Board regarding safety improvements on Selwyn Street.

· The President of Mt Pleasant Memorial Community Centre and Residents Association addressed the Board regarding traffic management issues at the community centre.

· Representatives from Canterbury Unions requested the reserve on Pilgrim Place be renamed, to recognise the Canterbury Workers’ Memorial.

· Members of Grange Street Residents’ Working Group spoke to the Board on issues from burst water pipes and requested the recommencement of the street renewal.

3.4.2 Deputations – The Board received the following deputations at its 15 May meeting:

· Representatives from Age Friendly Spreydon Cashmere Heathcote updated the Board on the group’s work.

· The owner/manager of Learn to Surf spoke in support of Item 10 – Licence Assignment Request, Stoked Surf School Tapui Limited.

· A local resident spoke regarding Item 9 - Shelter installation at well-used bus stops across the Waihoro Spreydon-Cashmere-Heathcote Community Board area.

3.4.3 Correspondence – The Board received the following correspondence at its 15 May meeting:

· Parking issues on Lyttelton Street

· Parking restrictions on Richmond Hill Road

· Coastal Pathway Group and Redcliffs Residents Association wrote to the Board in relation to the newly erected no parking signs at Beachville Road.

· Purau Reserve Landscape/Development Plan

· Parking issues along Willard Street

· 19^th Battalion and Armoured Regiment Guardians Committee wrote to thank the Board in relation to the ANZAC Day ceremony.

3.4.4 Information Sessions/Workshops – The Board received the following information sessions/workshops in May 2025:

· Richmond Hill Road Safety Improvements – options and further assessment

· Christchurch Yacht Club – Engagement Outcome and Next Steps Discussion

· Youth Development Fund Criteria

· Tsunami Readiness

3.5 Community Development

3.5.1 Early-May Wet Weather:

The Mayor declared a State of Emergency for Christchurch and Banks Peninsula at 4pm on 1 May 2025 due to the impact of the wet weather such as flooding, slips, landslide and falling trees, particularly on Banks Peninsula.

The Board Area was impacted by numerous road closures. Hendersons and Cashmere Roads were affected by the managed release of water from stormwater basins, that operated well but did reach full capacity.

Waihoro Community Governance team staff contacted local community groups to check on their welfare at the time of the weather event.

Thanks were acknowledged by the Community Board to Council staff for their efforts in response to the weather event.

4. Advice Provided to the Community Board Ngā Kupu Tohutohu ka hoatu ki te Poari Hapori

4.1 Customer Service Request Report – Report on open and completed tickets (requests for service) in April 2025 is attached.

4.2 Graffiti Snapshot Report – The monthly reports for March and April 2025 are attached.

4.3 Attached Memos include:

· Overdale Drive – Update and further assessment

· Milton/Selwyn & Barrington/Frankleigh/Milton Intersections (Milton Street Corridor)

· Wet weather update

· Antigua Street Cycle Network (Tuam - Moorhouse) and Watermain Renewal- Contract Award

4.4 Further to the Memo to the Board on the Milton Street Corridor, staff provided further information, below:

· These traffic signals are at the end of their service life and need to be replaced.

· Staff are working alongside Orion while they install an underground 66kV electricity cable at this intersection.

· These upgrades will also allow staff to introduce a pedestrian protection arrow to make this intersection safer for pedestrians.

· This work will commence on Wednesday 28 May 2025 and will finish in late June 2025.

· Temporary traffic management will be in place at the Milton Street and Selwyn Street intersection.

· Between Wednesday 28 May and Friday 6 June 2025, a road closure will be in place on Selwyn Street, south of Milton Street. This is for Orion to be able to complete their work at the intersection.

· Dring this time, Milton Street, between Simeon Street and Selwyn Street will be one way travelling towards Selwyn Street.

· A Start Work Notice will be distributed to residents and businesses around the intersection. A copy will also be sent to the Community Board.

· Council staff will also communicate this work through social media community groups in the area, as well as providing updates on our project page: ccc.govt.nz/milton-street

4.5 The Engagement team provided an update on slight changes to their processes for road renewals, details below:

Previously, a mostly ‘like-for-like’ road renewal would receive the same level of consultation as a roading improvement project, such as an intersection upgrade. We have historically received low levels of feedback from those few residents affected, or out of scope feedback on other street issues.

The letter for the Stourbridge Street renewal asks all residents for information about how the street is performing, prior to a plan being developed. It is hoped that this will result in a concept plan that more successfully resolves the resident’s concerns. Once the concept is developed, we will doorknock the most affected residents and ensure we understand their views and update out plan as required. This plan will then be shared with key stakeholders including those who provided feedback, ahead of a Community Board decision. Our aim is to engage the wider community at a time when they can have more influence and then engage more meaningfully with the most affected residents.

The early engagement for Stourbridge Street will begin tomorrow (2 May) and run until 18 May. The flyer will be letterbox dropped to all residents and an email to stakeholders will also be sent out tomorrow. Meetings with the businesses along the street are also being coordinated.

4.6 Staff provided an update of the Whaka Terrace retaining wall works and the recent damage sustained form the weather event of 30 April – 1 May, noting that they are assessing the full extent of the damage, potential remedial solutions and their additional precautions.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	2024/25 Discretionary Response Fund Spreadsheet as of 27 May 2025	25/1041832	88
b ⇩	Decision Matrix - YDF Rachel Baker	25/1041833	89
c ⇩	Decision Matrix - YDF Isaac Rademaker	25/1041834	90
d ⇩	Decision Matrix - YDF Ethan Rademaker	25/1041835	91
e ⇩	Waihoro Community Board Submission - draft Local Alcohol Policy	25/1041836	92
f ⇩	Customer Serive Request Report - April 2025	25/853140	95
g ⇩	Graffiti Snapshot Report - March 2025	25/1045913	96
h ⇩	Graffiti Snapshot Report - April 2025	25/1045916	98
i ⇩	Memo - Overdale Drive - Update and further assessment	25/697816	100
j ⇩	Memo - Milton/Selwyn & Barrington/Frankleigh/Milton Intersections	25/956056	102
k ⇩	Memo - Wet Weather Update	25/825997	104
l ⇩	Memo - Antigua Street Cycle Network (Tuam - Moorhouse) and Watermain Renewal - Contract Award	25/1046205	106

Signatories Ngā Kaiwaitohu

Authors

Jane Walders - Support Officer

Nime Ah Kam-Sherlock - Community Recreation Advisor

Heather Davies - Community Development Advisor

Jonathon Jones - Community Board Advisor

Shanelle Temaru-Ilalio - Community Development Advisor

Approved By

Jess Garrett - Manager Community Governance, Spreydon-Cashmere-Heathcote

Matthew McLintock - Manager Community Governance Team

John Filsell - Head of Community Support and Partnerships

17. Waihoro Spreydon-Cashmere-Heathcote Community Board - Community Service and Youth Service Awards 2025
Reference Te Tohutoro:	25/719467
Responsible Officer(s) Te Pou Matua:	Jane Walders, Support Officer
Accountable ELT Member Pouwhakarae:	Andrew Rutledge, General Manager Citizens and Community

1. Purpose and Origin of the Report Te Pūtake Pūrongo

1.1 The purpose of this report is to present the Community Service and Youth Service Award 2025 nominations to the Waihoro Spreydon-Cashmere-Heathcote Community Board for consideration.

2. Officer Recommendations Ngā Tūtohu

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1. Receives the information in the Waihoro Spreydon-Cashmere-Heathcote Community Board - Community Service and Youth Service Awards 2025 Report.

2. Notes that the decisions in this report are assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3. Confers Community Service Awards on the nominees listed on the Summary of Nominations 2025 (Section A - separately circulated).

4. Confers a Certificate of Appreciation on the nominees listed on the Summary of Nominations 2025 (Section B - separately circulated).

5. Declines the Community Service Award on the nominee listed on the Summary of Nominations 2025 (Section C - separately circulated).

6. Delegates authority to the Board Chairperson and Deputy Chairperson to decide any late nominations referred from other Community Boards.

7. Agrees that the names of successful nominees be released after the Board's Community Service Awards have been presented. Names of unsuccessful nominees will be kept confidential.

3. Context/Background Te Horopaki

Strategic Alignment Te Rautaki Tīaroaro

3.1 Like most Community Board initiated projects, this project aligns to the Council’s commitment to achieving the outcome of the city enjoying strong communities.

Decision Making Authority Te Mana Whakatau

3.2 The decision-making authority is the Waihoro Spreydon-Cashmere-Heathcote Community Board.

Assessment of Significance and Engagement Te Aromatawai Whakahirahira

3.3 The decision(s) in this report are assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3.4 The level of significance was determined by the number of people affected and/or with an interest.

3.5 Due to the assessment of low significance, no further community engagement and consultation is required.

Discussion Kōrerorero

3.6 The Christchurch City Council created Community Service and Youth Service Awards as a way to thank and honour those who, by their demonstrated commitment and example, inspire others to engage in volunteer service. Recognising and honouring community-focused initiatives sets a standard for service, encourages a sustained commitment to civic participation, and inspires others to make service a central part of their lives.

3.7 There has been promotion of the awards scheme through Council media releases, local newspaper advertisement and the Council's social media networking avenues. In addition, local community groups, including residents’ associations, have been sent information seeking nominations for Community Service and Youth Awards for 2025.

3.8 The service undertaken should be of a voluntary nature. A paid employee may be eligible where the work undertaken is beyond the scope of that person's normal job description and the nominee has spent some of their own non-work time in the project. In this circumstance either one of the nominators should be an employer who states that the work is outside of normal work, or a supporting letter supplied from an employer stating the same. Please find the Guidelines information attached (refer Attachment A).

3.9 People will be eligible for Community Service Awards in the area that they do the work in, however, if the work is for a metropolitan organisation that covers more than two Board areas then the nomination shall be considered in the community board area that the nominee does the majority of their voluntary work.

3.10 Service recognised may include work in the following areas: youth, older persons, education, cultural, church, recreation, sport and community service sectors.

3.11 Individuals shall be eligible to receive only one Community Service Award for the same voluntary work.

3.12 Nominations can be forwarded to this Board from another Community Board if they deem that the nomination is more suitably considered by this Board. Details of such nominations may be received as late applications for consideration. Bearing this in mind the Board may wish to put in place measures to meet this contingency. These nominations could be considered by the Board Chairperson and Deputy Chairperson.

3.13 A Summary of Nominations 2025 detailing the nominations received for consideration is circulated separately as Attachment B.

3.14 Nominations were open from Friday 7 March 2025 to Sunday 6 April 2025. No nominations were received for Youth Service Awards. Ten nominations for Community Service Awards, including one community group have been received this year.

3.15 Historically the Community Board has followed a practice of conferring Community Service Awards to people or organisations where the service length for which the person/organisation nominated was approximately five years or more. The exception to this is for Youth Service Awards. The staff recommendation reflects this previous approach; however, it is the Board’s decision if they wish to follow this.

3.16 After the Community Board has made its decision, the award recipients will be notified along with their nominators and invited to an awards ceremony that is combined with the Board's end of term celebration with the community in September.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	2025 Community Service Award Guidelines	25/977593	114
b	Waihoro Spreydon-Cashmere-Heathcote Community Service Awards Summary of Nominations 2025 (Under Separate Cover) - Confidential	25/1026693

Signatories Ngā Kaiwaitohu

Author	Jane Walders - Support Officer
Approved By	Jess Garrett - Manager Community Governance, Spreydon-Cashmere-Heathcote

Actions Register Ngā Mahinga

When decisions are made at meetings, these are assigned to staff as actions to implement. The following lists detail any actions from this meeting that were:

· Open at the time the agenda was generated.

· Closed since the last ordinary meeting.

Open Actions Ngā Mahinga Tuwhera

REPORT TITLE/AGENDA SECTION	MEETING DATE	ACTION DUE DATE	UNIT	TEAM
Proposed No Stopping Restrictions and pedestrian island - Montreal Street	12 December 2024	30 April 2025	Transport & Waste	Asset Planning
Correspondence	13 March 2025	12 June 2025	Transport & Waste	Traffic Operations
Dryden Street / Stoke Street - Proposed No Stopping Restrictions	13 March 2025	12 June 2025	Transport & Waste	Traffic Operations
Correspondence	14 September 2023	30 June 2025	Parks	Parks & Recreation Planning
Deputations by Appointment - Spreydon, Somerfield, Waltham, Beckenham CRAF - Norwood Street/Fisher Avenue pedestrian safety improvements	12 December 2024	30 June 2025	Transport & Waste	Traffic Operations
Public Forum - Hawford Road Traffic Concerns - Karen Gilcrest	12 December 2024	30 June 2025	Transport & Waste	Traffic Operations
Redcliffs Village - Coastal Pathway safety improvements.	15 February 2024	30 June 2025	Transport & Waste	City Streets Maintenance
Correspondence	10 April 2025	10 July 2025	Community Support & Partnerships	Governance (Spr-Cas-Hea)
Correspondence	10 April 2025	10 July 2025	Transport & Waste	Traffic Operations
Orion Easement at Waltham Park	10 April 2025	10 July 2025	Parks	Residential Red Zone
Sydenham Rugby Club Lighting Application - Waltham Park	10 April 2025	10 July 2025	Parks	Parks & Recreation Planning
Waihoro Spreydon Cashmere Heathcote 2024-25 Discretionary Response Fund The Yarns Men for the Art of A Good Yarn Workshop Project	10 April 2025	10 July 2025	Community Support & Partnerships	Governance (Spr-Cas-Hea)
Public Forum - Replacement for the Plaque at Ashgrove Reserve	13 February 2025	15 July 2025	Parks	Community Parks
Public Forum - Sumner Sauna Proposal	13 March 2025	25 July 2025	Community Support & Partnerships	Governance (Spr-Cas-Hea)
Grant an Easment over Waterworks Reserve 109 Scruttons Road Heathcote Christchurch.	15 February 2024	30 July 2025	Facilities & Property Unit	Property Consultancy
Landsdowne Reserve - Change in Reserve Purpose to Local Purpose (Community Buildings) Reserve	13 March 2025	12 August 2025	Facilities & Property Unit	Property Consultancy
Correspondence	15 May 2025	14 August 2025	Transport & Waste	Traffic Operations
Licence Assignment Request - Stoked Surf School Tapui Limited	15 May 2025	14 August 2025	Facilities & Property Unit	Property Consultancy
Public Forum - Grange Street Water pipe issues	15 May 2025	14 August 2025	Three Waters	Service Excellence
Public Forum - Mt Pleasant Community Centre traffic management issues	15 May 2025	14 August 2025	Transport & Waste	Traffic Operations
Public Forum - Renaming of the reserve on Pilgrim Place	15 May 2025	14 August 2025	Parks	Community Parks
Public Forum - Request for the recommencement of the Grange Street Renewal	15 May 2025	14 August 2025	Three Waters	Management
Public Forum - Selwyn Street safety improvements	15 May 2025	14 August 2025	Transport & Waste	Traffic Operations
Restoration planting on the Ōpāwaho - Heathcote river between St Martins Road and Colombo Street	15 May 2025	14 August 2025	Parks	Community Parks
Waihoro Spreydon-Cashmere-Heathcote 2024-25 Discretionary Response Fund Christchurch South Community Garden Trust Website	15 May 2025	14 August 2025	Community Support & Partnerships	Governance (Spr-Cas-Hea)
Waihoro Spreydon-Cashmere-Heathcote 2024-25 Discretionary Response Fund Mount Pleasant Memorial Community Centre and Residents Association Incorporated	15 May 2025	14 August 2025	Community Support & Partnerships	Governance (Spr-Cas-Hea)
Beach Hospitality Limited - Landlord Consent to Improvements and Request for Further Lease	13 March 2025	30 August 2025	Facilities & Property Unit	Property Consultancy
Sumner Tennis and Squash Club Application to lease 8-14 Heberden Avenue and 140 Nayland Street	11 May 2023	30 August 2025	Parks	Residential Red Zone
Addington Farm - Proposed Lease at Addington Park	10 April 2025	31 August 2025	Facilities & Property Unit	Property Consultancy
Sumner Valley Riding School Trust - proposed new lease	10 April 2025	31 August 2025	Facilities & Property Unit	Property Consultancy
The Green Effect Trust (Trees for Canterbury) - Proposed new lease - Charlesworth Reserve	13 March 2025	31 August 2025	Facilities & Property Unit	Property Consultancy
Sumner Tennis and Squash Club Application to lease 8-14 Heberden Avenue and 140 Nayland Street	11 May 2023	30 September 2025	Facilities & Property Unit	Property Consultancy
Garden Development in the Community	13 July 2023	1 December 2025	Community Support & Partnerships	Governance (Hal-Hor-Ric)

Actions Closed Since the Last Meeting Ngā Mahinga kua Tutuki nō Tērā Hui

REPORT TITLE/AGENDA SECTION	MEETING DATE	DUE DATE	ACTION CLOSURE DATE	UNIT	TEAM
Overdale Drive - Proposed No Stopping Restrictions	15 February 2024	30 June 2025	13 May 2025	Transport & Waste	Traffic Operations
Correspondence	14 March 2024	31 July 2025	15 May 2025	Parks	Parks & Recreation Planning
Public Forum - 1898 Benz Motor Vehicle	15 August 2024	1 July 2025	5 May 2025	Community Support & Partnerships	Governance (Spr-Cas-Hea)
Lease Assignment Request	13 March 2025	12 June 2025	28 May 2025	Facilities & Property Unit	Property Consultancy
Public Forum - Pickleball courts for Te Papa Kura Redcliffs Park	13 March 2025	12 June 2025	15 May 2025	Parks	Parks & Recreation Planning
Kaiwara Street - Proposed No Stopping Restrictions	15 May 2025	14 August 2025	22 May 2025	Transport & Waste	Traffic Operations
Shelter installation at well-used bus stops across the Waihoro Spreydon-Cashmere-Heathcote Community Board area	15 May 2025	14 August 2025	26 May 2025	Transport & Waste	Traffic Operations
Waihoro Spreydon-Cashmere-Heathcote Community Board Area Report - May 2025	15 May 2025	14 August 2025	22 May 2025	Community Support & Partnerships	Governance (Spr-Cas-Hea)

Name	Subject
Marise Richards	Parking and Safe Student Access
Christine Toner, Chair, Redcliffs Residents' Association	Thanks for no flooding
Spencer Beasley	Overdale Drive - Proposed No Stopping Restrictions

7. Correspondence
Reference Te Tohutoro:	25/945390
Responsible Officer(s) Te Pou Matua:	Jane Walders, Support Officer
Accountable ELT Member Pouwhakarae:	Andrew Rutledge, General Manager Citizens and Community