Agenda of Waihoro Spreydon-Cashmere-Heathcote Community Board

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Waihoro

Spreydon-Cashmere-Heathcote Community Board

Open Minutes

Date: Thursday 10 April 2025

Time: 4.02 pm

Venue: Linwood Boardroom,
Gate B, 180 Smith Street,
Woolston

Present

Deputy Chairperson

Members

Keir Leslie

Melanie Coker

Will Hall - via audio/visual link

Roy Kenneally

Tim Lindley

Lee Sampson

Tim Scandrett

Sara Templeton

Principal Advisor

Jess Garrett

Manager Community Governance

Tel: 941 6289

jessica.garrett@ccc.govt.nz

Meeting Advisor

Jonathon Jones

Community Board Advisor

Tel: 941 5563

Jonathon.Jones@ccc.govt.nz

Website: www.ccc.govt.nz

Part A Matters Requiring a Council Decision

Part B Reports for Information

Part C Decisions Under Delegation

Karakia Tīmatanga

Waiata: The Board sang a waiata to open the meeting.

The agenda was dealt with in the following order.

1. Apologies Ngā Whakapāha

Part C

Community Board Resolved SCBCC/2025/00024

That the apology from Callum Ward for absence be accepted.

Sara Templeton/Lee Sampson Carried

2. Declarations of Interest Ngā Whakapuaki Aronga

Part B

There were no declarations of interest recorded.

3. Confirmation of Previous Minutes Te Whakaāe o te hui o mua

Part C

Community Board Resolved SCBCC/2025/00025

That the Waihoro Spreydon-Cashmere-Heathcote Community Board confirm the open Minutes and the Public Excluded Minutes (Item 20) from the Waihoro Spreydon-Cashmere-Heathcote Community Board meeting held on Thursday, 13 March 2025.

Lee Sampson/Roy Kenneally Carried

4. Public Forum Te Huinga Whānui

Part B

4.1

Redcliffs Tennis Club

Matt Love-Smith, Club President and Carly Waddleton, Club Secretary spoke to the Board on behalf of the Redcliffs Tennis Club to outline the Club's future strategy and plans to enhance the role that the Club plays in the local community.

After questions from members, the Deputy Chairperson thanked Matt and Carly for their presentation.

Attachments

a Redcliffs Tennis Club - Presentation to Board

5. Deputations by Appointment Ngā Huinga Whakaritenga

Part B

5.1

Sumner Valley Riding School Trust - proposed new lease

Lisa Hadfield spoke on behalf of Sumner Valley Riding School in support of the Riding School’s new lease proposal.

Item 10 of these minutes records the Board’s decision on this matter.

5.2

Addington Farm - Proposed Lease at Addington Park

Sophie Bond, Chairperson of Addington Farm Trust joined by Alicia Whitwell, Dave Scarlet and Alexandrous Aroo addressed the Board in support of the Trust’s proposed lease at Addington Park.

After questions from members the Deputy Chairperson thanked the group for their deputation.

Item 11 of these minutes records the Board’s decision on this matter.

6. Presentation of Petitions Ngā Pākikitanga

Part B

There was no presentation of petitions.

7. Correspondence
	*Secretarial note:* staff tabled an item of correspondence received from Karenna Fry in relation to green waste attached below.
	Officer Recommendations Ngā Tūtohu That the Waihoro Spreydon-Cashmere-Heathcote Community Board: 1. Receives the information in the correspondence report dated 10 April 2025 from the Ministry of Education. 2. Receives the information in the correspondence report dated 10 April 2025 from Ken Thomson in relation to the concerns raised with Cheviot Street, and refers the issues raised to staff for investigation and response back to the Community Board. 3. Receives the information in the correspondence report dated 10 April 2025 from Robert McIntosh in relation to the concerns raised with the recently resealed section of McCormacks Bay Road and notes the matter has been referred through to Council's customer service team.
	Community Board Decisions under Delegation Part B That the Waihoro Spreydon-Cashmere-Heathcote Community Board: 1. Receives the information in the correspondence report dated 10 April 2025 from the Ministry of Education and requests staff share this correspondence with the residents that presented to the Board on this matters on 12 December 2024. 2. Receives the information in the correspondence report dated 10 April 2025 from Ken Thomson in relation to the concerns raised with Cheviot Street, and refers the issues raised to staff for investigation and response back to the Community Board. 3. Receives the information in the correspondence report dated 10 April 2025 from Robert McIntosh in relation to the concerns raised with the recently resealed section of McCormacks Bay Road and notes the matter has been referred through to Council's customer service team. 4. Receives the correspondence from Karenna Fry in relation to green waste, and refers the issues raised to staff for investigation and response back to the Community Board.
	Attachments a Correspondence Karenna Fry - tabled to the Board

8. Sydenham Rugby Club Lighting Application - Waltham Park

Community Board Resolved SCBCC/2025/00026 Original Officer Recommendation accepted without change

Part C

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1. Receives the information in the Sydenham Rugby Club Lighting Application - Waltham Park Report.

2. Notes that the decisions in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy 2019. The level of significance was determined by the low number of affected residents and minimal proposed change – there are lights in the park currently.

3. Grants a ground lease to Sydenham Rugby Football Club pursuant to the Reserves Act 1977 for a lease period of 20 years including renewals for seven floodlights on Waltham Park, being Lot 1 Deposited Plan 8016, RoT: CB383/84, as shown generally on Attachment A of the agenda report.

4. Approves construction of three (3) new flood lights and upgrade four (4) existing flood lights at Waltham Park (Lot 1 Deposited Plan 8016, RoT: CB383/84) as shown in Attachment B of the agenda report.

5. Authorise the Manager Property Consultancy to conclude negotiation and administer the terms and conditions of the lease.

Tim Scandrett/Roy Kenneally Carried

9. Orion Easement at Waltham Park

Community Board Resolved SCBCC/2025/00027 Original Officer Recommendation accepted without change

Part C

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1. Receives the information in the Orion Easement at Waltham Park Report.

2. Notes that the decision in this report is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3. Approves the granting of a new 5.5sqm easement to Orion over Council land at the western edge of Waltham Park, approximately 60 metres south of Bunyan Street.

4. Notes that as Waltham Park is a reserve under the Reserves Act 1977, the easement also requires the consent of the Minister of Conservation and that the authority to provide this consent has been sub delegated to the Christchurch City Council Chief Executive by an Instrument of Delegation for Territorial Authorities dated 12 June 2013.

5. Recommends that the Chief Executive exercise her delegation to provide the Minister of Conservation consent to a new 5.5sqm easement to Orion over Council land at the western edge of Waltham Park, approximately 60 metres south of Bunyan Street.

6. Delegates authority to the Property Consultancy Manager do all things necessary and make any decisions at his sole discretion that are consistent with this report to implement the resolutions above including finalising negotiations, documenting terms and conditions and concluding any arising actions e.g. registration of easements.

Melanie Coker/Lee Sampson Carried

10. Sumner Valley Riding School Trust - proposed new lease

Community Board Resolved SCBCC/2025/00028 Original Officer Recommendation accepted without change

Part C

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1. Receives the information in the Sumner Valley Riding School Trust - proposed new lease Report.

2. Grants a ground lease to Sumner Valley Riding School Trust pursuant to the Reserves Act 1977, for a lease period of 15 years including renewals for an area of approximately 4.3ha on Sumnervale Reserve being part of Lot 5 DP17405 and Lot 17 DP17015, RS15420 as shown generally on the plan described as Attachment A of the agenda report.

3. Approves the construction of:

a. Two hay sheds, one horse shelter and a storage shed marked ‘G’ ‘H’ ‘I’’J’ on the plan shown in Attachment A of the agenda report

b. An all- weather arena marked ‘F’ on the plan shown in Attachment A of the agenda report

Subject to compliance with all regulatory requirements and final approval of design and location by the Manager Parks

4. Notes that

a. That the decision in this report is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

b. That appropriate consultation has been undertaken and the results of that support this proposal.

5. Requests that the Manager Property Consultancy do all things necessary and make any decisions at his sole discretion that are consistent with the intent of this report to implement the resolutions above including completing final negotiations and administering the terms and conditions of the new lease.

Sara Templeton/Tim Lindley Carried

11. Addington Farm - Proposed Lease at Addington Park

Community Board Resolved SCBCC/2025/00029 Original Officer Recommendation accepted without change

Part C

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1. Receives the information in the Addington Farm - Proposed Lease at Addington Park Report.

2. Grant a ground lease to Addington Farm Trust pursuant to the Reserves Act 1977, for a lease period of 10 years including renewals for an area of approximately 1912sqm of Addington Park being part of Pt RS 72 as shown generally as areas A – E on the plan described as Attachment C of the agenda report.

3. Approve construction of garden area including fencing and removable shade houses generally in accordance with the design shown in Attachment E of the agenda report.

4. Approve construction of a storage shed and chiller as shown in Attachment C of the agenda report, on the areas identified as D-E together with renovation of the changing shed block generally in accordance with the layout shown in Attachment E of the agenda report subject to final approval of the Parks Manager and completion of all regulatory requirements.

5. Notes that the decisions in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy 2019. While this project has a considerable amount of interest and positive impact on the local community and future users of the community gardens, the significance was determined by the size of the proposal, potential effects on the wider district and cost to Council.

6. Requests that the Manager Property Consultancy do all things necessary and make any decisions at his sole discretion that are consistent with the intent of this report to implement the resolutions above including completing negotiations for, and administer, the terms and conditions of the new lease.

Melanie Coker/Tim Scandrett Carried

12. Waihoro Spreydon Cashmere Heathcote 2024-25 Discretionary Response Fund The Yarns Men for the Art of A Good Yarn Workshop Project

Community Board Resolved SCBCC/2025/00030 Original Officer Recommendation accepted without change

Part C

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1. Receives the information in the Waihoro Spreydon Cashmere Heathcote 2024-25 Discretionary Response Fund The Yarns Men for the Art of A Good Yarn Workshop Project Report.

2. Notes that the decisions in this report are assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3. Approves a grant of $7,000 from its 2024-25 Discretionary Response Fund to The Yarns Men towards the The Art of A Good Yarn Workshop Project for wages and venue hire. This amount includes $2,000 from Shape Your Place Toolkit Fund for the Facilitator.

Roy Kenneally/Lee Sampson Carried

13. Waihoro Spreydon-Cashmere-Heathcote Community Board Area Report - April 2025

Community Board Resolved SCBCC/2025/00031 Original Officer Recommendation accepted without change

Part B

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1. Receives the information in the Waihoro Spreydon-Cashmere-Heathcote Community Board Area Report - April 2025.

Tim Scandrett/Tim Lindley Carried

Will Hall left the meeting at 5.27 pm during consideration of item 14.

14. Elected Members’ Information Exchange Te Whakawhiti Whakaaro o Te Kāhui Amorangi

Part B

Members exchanged information on matters of mutual interest:

· Attendance at the Redcliffs Residents’ Association meeting on 7 April 2025, which included an archaeology presentation.

· Water issues on Grange Street in Opawa and other water issues across the Board’s area.

· Lights not working at Hoon Hay Parks.

· Attendance and representation of the Board at the Estuary Fest Mini.

· Height of newly installed road signs on Beachville Road.

· Submitting on Moorhouse Avenue pedestrian safety improvements.

· A resident’s issue regarding collection of green waste.

· Upcoming Easter egg hunt at Hoon Hay Community Centre.

· Upcoming meeting with staff about riverbank erosion issues in Hoon Hay.

· Attendance at Cashmere Residents' Emergency Support Team (CREST) Neighbourhood Support Information Session.

· A meeting a resident on Overdale Drive regarding trees.

· A water issue at the end of Cashmere Road.

Karakia Whakakapi

Meeting concluded at 5.32 pm.

CONFIRMED THIS 15 DAY OF May 2025

Callum Ward

Chairperson

8. Shelter installation at well-used bus stops across the Waihoro Spreydon-Cashmere-Heathcote Community Board area
Reference Te Tohutoro:	25/24032
Responsible Officer(s) Te Pou Matua:	Mansour Johari, Passenger Transport Engineer Samantha Smith, Engagement Advisor
Accountable ELT Member Pouwhakarae:	Brent Smith, General Manager City Infrastructure

1. Purpose and Origin of the Report Te Pūtake Pūrongo

1.1 For the Waihoro Spreydon-Cashmere-Heathcote Community Board to approve bus stop upgrades within the Community Board area.

1.2 The report originates from staff investigations to install the remaining bus stop shelters from the Linwood Bus Stop Improvement Project, at well-used bus stops.

1.3 Staff are seeking a decision to achieve the best value for money and improvement in public transport outcomes. There could be a risk in delaying shelter installation, as there could be additional storage costs.

1.4 The proposed bus stop upgrades were consulted on together and are presented in a unified report to streamline time and costs. However, the decision concerning each bus stop is independent, and they can be pursued separately if necessary.

2. Officer Recommendations Ngā Tūtohu

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1. Receives the information in the Shelter installation at well-used bus stops across the Waihoro Spreydon-Cashmere-Heathcote Community Board area Report.

2. Notes that the decision in this report is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

Bus stop 32957 – 61 Opawa Road (Attachment A)

3. Pursuant to Section 339(1) of the Local Government Act 1974:

a. Approves that a bus passenger shelter be installed on the north side of Opawa Road commencing at a point 93 metres west of its intersection with Ensors Road and extending in an easterly direction for a distance of approximately 3.6 metres.

4. Approves the removal of one street tree (Tree ID 33479) outside 61 Opawa Road, as shown on Attachment A.

5. Approves the replacement planting of two trees outside 34 and 38A Ensors Road, as shown on Attachment A.

Bus stop 32817 – 187 Wilsons Road (Attachment A)

6. Pursuant to Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017:

a. Approves that the stopping of all vehicles be prohibited at any time, on the west side of Wilsons Road commencing at a point 69 metres south of its intersection with Riverlaw Terrace and extending in a northerly direction for a distance of 5 metres.

7. Pursuant to Section 339(1) of the Local Government Act 1974:

a. Approves that a bus passenger shelter be installed on the west side of Wilsons Road commencing at a point 51 metres south of its intersection with Riverlaw Terrace and extending in a northerly direction for a distance of approximately 3.6 metres.

Bus stop 11954 – 99 St Martins Road (Attachment A)

8. Pursuant to Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017:

a. Approves that the stopping of all vehicles be prohibited at any time, on the north side of St Martins Road commencing at a point 72 metres east of its intersection with Wilsons Road and extending in an easterly direction for a distance of 3 metres.

b. Approves that the stopping of all vehicles be prohibited at any time, on the north side of St Martins Road commencing at a point 98 metres east of its intersection with Wilsons Road and extending in an easterly direction for a distance of 8 metres.

9. Pursuant to Section 339(1) of the Local Government Act 1974:

a. Approves that a bus passenger shelter be installed on the north side of St Martins Road commencing at a point 84 metres east of its intersection with Wilsons Road and extending in an easterly direction for a distance of approximately 3.6 metres.

Bus stop 23550 – 101 Colombo Street (Attachment A)

10. Pursuant to Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017:

a. Approves that a bus stop be revoked on the west side of Colombo Street commencing at a point 93 metres south of its intersection with Aylmer Street and extending in a northerly direction for a distance of 25 metres.

b. Approves that a bus stop be installed on the west side of Colombo Street commencing at a point 87 metres south of its intersection with Aylmer Street and extending in a northerly direction for a distance of 14 metres.

11. Pursuant to Section 339(1) of the Local Government Act 1974:

a. Approves that a bus passenger shelter be installed on the west side of Colombo Street commencing at a point 81 metres south of its intersection with Aylmer Street and extending in a northerly direction for a distance of approximately 3.6 metres.

Bus stop 23891 – 300 Colombo Street (Attachment A)

12. Pursuant to Section 339(1) of the Local Government Act 1974:

a. Approves that a bus passenger shelter be installed on the east side of Colombo Street commencing at a point 43 metres south of its intersection with Hastings Street West and extending in a southerly direction for a distance of approximately 3.6 metres.

Bus stop 42577 – 4 Marriner Street (Attachment A)

13. Pursuant to Section 339(1) of the Local Government Act 1974:

a. Approves that a bus passenger shelter be installed on the southwest side of Marriner Street commencing at a point 38 metres southeast of its intersection with Nayland Street and extending in a north westerly direction for a distance of approximately 3.6 metres.

Bus stop 42793 – 122 Nayland Street (Attachment A)

14. Pursuant to Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017:

a. Approves that a bus stop be revoked on the south side of Nayland Street commencing at a point 29 metres north of its intersection with Head Street and extending in a westerly direction for a distance of 12 metres.

b. Approves that the stopping of all vehicles be prohibited at any time, on the south side of Nayland Street commencing at its intersection with Head Street and extending in a westerly direction for a distance of 24 metres.

c. Approves that a bus stop be installed on the south side of Nayland Street commencing at a point 24 metres west of at its intersection with Head Street and extending in a westerly direction for a distance of 14 metres.

d. Approves that the stopping of all vehicles be prohibited at any time, on the south side of Nayland Street commencing at a point 38 metres west of at its intersection with Head Street and extending in a westerly direction for a distance of 6 metres.

15. Pursuant to Section 339(1) of the Local Government Act 1974:

a. Approves that a bus passenger shelter be installed on the south side of Nayland Street commencing at a point 30 metres north of at its intersection with Head Street and extending in a westerly direction for a distance of approximately 3.6 metres.

16. Approves that hardstand areas, bus stop signs, and green surface treatments are installed at the above bus stops, as shown on Attachment A.

17. Approves that any previous resolutions pertaining to traffic controls or parking and stopping restrictions made pursuant to any bylaw to the extent that they conflict with the parking and stopping restrictions described in clauses 3 – 15 above are revoked.

18. Approves that these resolutions, described in clauses 3 – 15 above, take effect when traffic controls or parking signage and/or road markings that evidence the restrictions described in the staff report are in place (or removed in the case of revocations).

3. Executive Summary Te Whakarāpopoto Matua

3.1 Staff propose enhancements to seven well-used bus stops within the Waihoro Spreydon-Cashmere-Heathcote Community Board area.

3.2 The planned improvements consist of installing seven new shelters, accommodating approximately 170 passengers daily.

3.3 The plans will improve accessibility and bus waiting areas by providing hardstand areas, tactile pavers, seating, new bus stops, and bus stop relocations. Standard line markings will also be provided to allow the bus to be able to access and egress the bus stop easily and safely.

3.4 The construction of this project will be funded by the Public Transport Futures programme (CPMS 78850).

4. Background/Context Te Horopaki

4.1 At the 11 December 2024 Council meeting (Minutes, Item 11), Council approved the installation of the remaining bus stop shelters from the Linwood Bus Stop Improvement Project at well-used bus stops across the Linwood, Central, Eastern, Northeast, and Southeast suburbs of Christchurch.

4.2 Funding from the New Zealand Transport Agency (NZTA) Waka Kotahi will cover the purchase of the shelters and the Council will be responsible for the installation expenses (i.e. investigation, design, and construction).

4.3 According to the funding agreement with the NZTA Waka Kotahi, the shelters must be purchased before the end of June 2025. Staff will work to install the shelters by end of June 2025. However, if some shelters are not installed by that time, they must be purchased and stored otherwise Council will lose the funding to buy the shelters. Storing the shelters will incur costs for Council (additional storage costs).

4.4 Staff define a bus stop as well-used if it serves about 20 or more passengers daily, which is the established traditional threshold by Council for installing a shelter.

4.5 The planned improvements involve installing seven new shelters, accommodating approximately 170 passengers daily. The number of boardings per bus stop are listed in Table 1.

Table 1: Bus stops for shelter installation within the Waihoro Community Board area

Address and ID	Patronage/day	Bus route
61 Opawa Road - 32957	25	8
187 Wilsons Road - 32817	22	27
99 St Martin Road - 11954	20	Oa
101 Colombo Street - 23550	18	1
300 Colombo Street - 23891	21	1, 44
4 Marriner Street - 42577	37	3
122 Nayland Street - 42793	27	3

4.6 Figure 1 presents an example of the shelters installed at Linwood Village. The shelters that are part of this project will have a width of 1 metre, similar to the photograph below. If necessary to meet minimum footpath width requirements, a slimline shelter, which is 0.5 metres in width, will be installed instead.

A bus stop on the street

Figure 1: Shelter installed at Linwood Village.

4.7 The proposed plan for the shelter installation at bus stop 32957 outside 61 Opawa Road requires the removal of a street tree (Tree ID 33479). As a semi mature rowan tree (Sorbus) less than 6m in height no resource consent is required for its removal. The tree is in average/fair but declining condition. However, as there is no immediate need for the removal, resolution from the Community Board is required, including the replacement of two trees as per Councils tree policy.

4.8 Underground service checks have shown that the proposed replacement planting locations do not pose any issues in terms of interference or conflicts with underground services.

4.9 Species have yet to be determined but will likely be medium to large sized deciduous exotic trees. This will depend on availability from the nursery, and they will be expected to be planted in the 2025 planting season (May-August). The trees will meet the Tree Policy canopy replacement target of replacing the lost canopy within 20 years.

4.10 The following related memos/information were circulated to the meeting members:

Date	Subject
05/02/2025	Bus stop upgrades within the Waihoro Spreydon-Cashmere-Heathcote Community Board area (Attachment B)

Options Considered Ngā Kōwhiringa Whaiwhakaaro

4.11 The primary objective of this project is to install bus shelters at well-used bus stops. Staff have considered other changes, including bus stop relocation, standard bus stop layout markings, provision of hardstand areas, and installing tactile pavers, which were identified as necessary to meet the Council’s standard for bus stops.

4.12 Additionally, measures such as green surface treatment, give-way controls, and no-passing lines have been included to enhance the safety of all road users.

4.13 The options assessment table presented in Attachment C presents the preferred option for each bus stop alongside other options considered but that were not assessed as being reasonably practicable. Please note the following points when reading the table.

· The table outlines only the key upgrades in the preferred option, such as shelter installations, additional no stopping restrictions, and bus stop relocations. Upgrades that have minimal impact on residents, such as tactile pavers, hardstand areas, and green surface treatments, are not presented.

· The table includes only the points specific to each bus stop. The general considerations, which apply to all bus stops, are discussed below but are not repeated in the table:

· For bus stops where there have been no operational or safety issues raised, relocation has not been considered an option.

· The installation of a shelter at each bus stop will provide weather protection for passengers. It will lead to increased maintenance and cleaning costs for the Council.

· The Do-nothing option was considered alongside the preferred option for each bus stop. The main advantage to do nothing is that the Council would incur no costs. However, the key disadvantage is that none of the targeted improvements would be realised. Additionally, the delay in installation of the shelters will lead to additional storage costs.

· The standard bus stop line marking layout consists of 12 metres of no stopping restrictions, followed by a 14-metre bus stop, and an additional 6 metres of no-stopping restrictions. This layout enables the optimum access for bus drivers by allowing them to easily pull into and out of the bus stop. It also improves boarding/departing conditions for passengers by making sure the bus is parallel to the kerb. This is important for elderly people, children, and visually and mobility impaired passengers.

· For bus stops where the bus stop line marking layout upgrades are proposed, the installation of a shelter, without altering/providing line markings, was considered but was not assessed as being reasonably practicable for the following reasons:

· The standard bus stop line marking layout improves access for bus drivers into and out of the bus stops by minimising the likelihood of cars parking too close to the bus stop, which makes manoeuvring difficult.

· As these are well-used bus stops, it is likely staff will receive future requests from the community or bus operators for the standard bus line marking layout. Therefore, considering these upgrades alongside the shelter installation provides better value for money by avoiding multiple projects at the same bus stop.

· The changes are minor, and the resulting loss of on-street parking is minimal.

5. Financial Implications Ngā Hīraunga Rauemi

5.1 The estimated costs for the recommended option and the do-nothing option are provided in the table below.

5.2 The implementation costs in the table below include the expenses for construction of bus stop upgrades to install the shelters. NZTA Waka Kotahi funds the purchase of the shelters.

5.3 Maintenance/Ongoing costs - The Transport Unit Operational Expenditure budgets include maintenance of bus stop infrastructure. The ongoing cost in the Do-Nothing option is for storage, until further bus stop locations are investigated and approved. The shelters would then be used at those locations.

5.4 Storage costs refer to the expenses incurred in packing the shelters, transporting them from the factory to storage, and returning them to the factory for assembly and glass installation.

5.5 Increased maintenance costs will be allowed for as part of future Long-Term Plan and Annual Plan processes. Budget will be required from year two.

Capex/Opex Ngā Utu Whakahaere

	Recommended Option	Option 2 – Do–nothing
Cost to Implement	$90,000	$0
Maintenance/Ongoing Costs	$1,600 per year	$12,000 (for 7 shelters)
Funding Source	PT Futures (CPMS 78850)	PT Futures (CPMS 78850)
Funding Availability	Available	Available
Impact on Rates	In LTP Budget	In LTP Budget

6. Considerations Ngā Whai Whakaaro

Risks and Mitigations Ngā Mōrearea me ngā Whakamātautau

6.1 If the Community Board selects the do-nothing option, none of the improvements highlighted in the options table (Attachment C) will be achieved. This not only includes the benefits of shelter installations but also opportunities to enhance public transport accessibility and safety.

6.2 If the Community Board selects the do-nothing option, the associated risk in delaying shelter installation is that additional storage costs could occur. As per the funding agreement between NZTA Waka Kotahi and CCC, the shelters must be purchased by June 2025. A delay in installation will lead to extra storage costs, as detailed in the Capex/Opex table above.

6.3 If the Community Board selects the do-nothing option, the shelters will be considered for other bus stops locations potentially outside of this Community Board area. Opting for "Do-nothing" would result in a missed opportunity to improve these bus stops and the experience of people using the public transport system. This also could increase the chance of receiving push back from community.

Legal Considerations Ngā Hīraunga ā-Ture

6.4 Statutory and/or delegated authority to undertake proposals in the report:

6.4.1 The relevant Community Board or Committee have delegated authority from the Council to exercise the delegations as set out in the Register of Delegations. The list of delegations for the Community Boards includes the resolutions of:

· Stopping, standing, and parking restrictions (including bus stops) under Clause 7 of the Traffic and Parking Bylaw 2017.

· Bus passenger shelters under Section 339 (1) of the Local Government Act 1974.

· To hear and determine objections to bus stop shelters.

· Traffic control devices under Clause 6 of the Christchurch City Council Traffic and Parking Bylaw 2017.

· Grass plots or flowers beds or trees.

6.4.2 The installation of any signs and/or markings associated with traffic control devices must comply with the Land Transport Rule: Traffic Control Devices 2004.

6.4.3 Staff confirm the shelters will not prevent vehicular or pedestrian access to any land having a frontage to the road.

6.5 Other Legal Implications:

6.5.1 This specific report has not been reviewed and approved by the Legal Services Unit. However the report has been written using a general approach previously approved of by the Legal Services Unit, and the recommendations are consistent with the policy and legislative framework outlined in this report.

Strategy and Policy Considerations Te Whai Kaupapa here

6.6 The required decisions:

6.6.1 Align with the Christchurch City Council’s Strategic Framework.

6.6.2 Are assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy. The level of significance was determined by the number of people impacted by a given individual plan, the low risk and cost associated with the decision.

6.6.3 Are consistent with Council’s Plans and Policies.

6.7 This report supports the Council's Long Term Plan (2024 - 2034):

6.8 Transport

6.8.1 Activity: Transport

· Level of Service: 10.4.1 More people are choosing to travel by public transport - >=13 million trips per year

· Level of Service: 10.4.4. Improve customer satisfaction with public transport facilities (quality of bus stops and bus priority measures) - >=73%

6.9 The Tree Policy:

6.9.1 Section 4.7 – Approval by Council for the removal of trees to facilitate projects o Council land will take into account the value of the project to the community, including public health and/or the local environment and considerations taken for retaining existing trees compared with the loss of the benefits provided by the trees.

6.9.2 Section 1.9 – For every tree removed a minimum of two new trees will be planted with the projected canopy cover replacing that which is lost within 20 years (additional planting may be required)

6.9.3 Section 1.7 – All trees will have a minimum establishment maintenance period of 24 months.

6.9.4 Section 1.10 - For removals within the road corridor, the location of any replacement trees will be based on the following; (1) in the same road corridor in as close proximity to the tree removed; or (2) if no further planting in the road corridor is required or possible the in the closest road corridor that requires planting; or (3) within the urban forest.

Community Impacts and Views Ngā Mariu ā-Hāpori

6.10 Early engagement with ECan took place during the design stage through multiple in-person meetings. Staff have considered ECan's comments, and ECan support all the plans.

6.11 Consultation started on 10 February 2025 and ran until 5 March 2025.

6.12 Consultation details including links to the project information shared on the Kōrero mai | Let’s Talk webpage were advertised on 10 February 2025 via:

6.12.1 An e-mail was sent to 65 key stakeholders, including schools and businesses impacted by plans, emergency services, AA, Disabled Persons Assembly, Orion and Chorus, Spokes, Greater Ōtautahi, Generation Zero, Environment Canterbury’s Accessibility Reference Group (ARG) and Environment Canterbury’s Public Transport Stakeholder Reference Group (PTSRG).

6.12.2 Consultation documents that included plans and a summary of improvements were delivered to 25 residents and absentee owners.

6.13 The Kōrero mai | Let’s Talk webpage had 123 views throughout the consultation period.

6.14 Orion had several queries on specific plans regarding the alignment with cables and minimum approach distances to overhead services with shelters.

6.14.1 Staff response: For each site, our contractor will conduct an underground service assessment, and appropriate actions will be taken. For sites with specific requirements, we will collaborate with service providers to ensure all aspects are addressed. Additionally, staff have worked on new types of foundations for shelters facilitate easier access to underground services for service providers.

6.14.2 Street meetings were offered to residents to discuss plans during the consultation period. Feedback from a street meeting with 122 Nayland Street is summarised in the table in section 6.17.

Summary of Submissions Ngā Tāpaetanga

6.15 Submissions were made by one recognised organisation, one business and eight individuals. All submissions are available on the Kōrero mai | Let’s Talk webpage.

6.15.1 The Canterbury/West Coast Automobile Association (AA) District Council agreed with all plans and highlighted that they were essential for the continued improvement in bus patronage.

6.15.2 Christchurch Osteopathic Centre submitted on an individual plan, and their feedback is summarised in the table in section 6.17.

6.16 We did not receive any submissions for the following bus stop improvement plans:

Bus stop address and ID	Ward
99 St Martins Road – 11954	Cashmere
187 Wilsons Road – 32817	Cashmere
61 Opawa Road - 32957	Heathcote
300 Colombo Street – 23891	Heathcote

6.17 The following bus stop improvement plans received submissions. A summary of submitter support and submission themes are provided in the table below.

Bus stop address, ID and changes	Ward	Overall, do you support the plan?			Themes
Bus stop address, ID and changes	Ward	Yes	Somewhat	No	Themes
4 Marriner Street – 42577 (new shelter)	Heathcote			5	Concerns · Intrusive placement · Risk of increased noise and antisocial behaviour · Safety and visibility risks at the nearby intersection · Loss of privacy and security Questions · Why relocate instead of upgrading the existing stop? · Could a nearby alternative location be considered? Requests · Keep the stop in its current location or upgrade an alternative stop nearby
122 Nayland Street – 42793 (new shelter, adjusting bus markings to standard size, tactile pavers, footpath resurfacing, extending yellow no stopping lines)	Heathcote		2	1	Concerns · Bus stop placement impacts multiple driveways, making access difficult and possibly unsafe · Loss of grass berm reducing property aesthetics · Increased noise and antisocial behaviour · Worried about advertising on shelter · Reduced on-street parking for residents and visitors Questions · What are the dimensions, materials, and exact placement of the shelter? · Will the no-stopping areas be extended to include driveways? · What will happen to the power pole and rubbish bin? Requests · Move the bus stop further up Nayland Street where there is more space between driveways · Avoid placing the shelter directly in front of residential properties · Ensure driveway access and parking availability are not negatively impacted We have updated the plan following the on-site meeting with affected residents.
101 Colombo Street – 23550 (new shelter, adjusting bus markings to standard size, tactile pavers, footpath resurfacing, green paint for cyclists)	Cashmere		1		Concerns · New bus stop unnecessary due to existing stop with shelter nearby · Better to improve the stop across from Christchurch South Library instead Requests · Remove the grass berm entirely if the project proceeds to avoid maintenance issues

6.18 In response to concerns raised for bus stop 42577 outside 4 Marriner Street, staff consulted on a second option that is not aligned with the relevant design guidance but was deemed a feasible option.

6.19 The second option proposes installing the shelter outside 2 Marriner Street at the top of bus box, as shown in Attachment D. This option places the shelter beside a tall wall, unlike the low fences in the preferred option. However, it also locates the shelter closer to the living area of 2 Marriner Street compared to the distance between the shelter and living area of 4 Marriner Street in the preferred option.

6.20 Staff consulted with the owner and residents of 2 Marriner Street. A submission was received in opposition to the new plan, with the following concerns:

o Noise and disturbances from current bus stop (2.5–5m away)

o Rubbish, graffiti, and loitering affecting home

o Shelter would worsen noise and visual impacts, and block views

o Safety concerns near busy cobbled crossing

6.21 The following requests were made by the submitter:

o Do not build the shelter

o If built, place it in front of 4 Marriner Street or across Nayland Street near Sumner Surf Club

o Undertake further consultation

6.22 The full submission is accessible on the Kōrero mai | Let’s Talk webpage.

6.23 Some submitters have suggested alternative locations for proposed bus stop upgrades. These have been considered in the options assessment table.

6.24 In response to the feedback, staff provide answers to common concerns raised by submitters:

6.25 On-street parking loss

Staff response: Kerbside spaces are limited and need to be considered for all road users, particularly for public transport, which is an essential transport mode for many individuals such as those with disabilities, elderly people, and children and youth. It is important to note that the Council’s Suburban Car Parking Policy prioritises the use of kerbside spaces for bus stops over other types of parking. It’s also worth noticing that the existing bus stops, even if not marked, already hold 12 metres of no stopping restrictions. To make sure that buses can safely pull in and stop close and parallel to kerb, both CCC and NZTA standards now require a 14-metre bus box with 12 metres and 6 metres no stopping restrictions before and after the bus box.

6.26 Driveway interruption

Staff response: Avoiding marking bus stops at driveways is usually the preferred method. However, in a few cases, due to the limited spacing between driveways or to avoid removing a healthy tree, it may be that the bus stop marking interrupts a driveway. It is worth noting that buses will be there only a few times per day and each time for a short period (e.g., 30 seconds). Therefore, we do not expect any safety or operational issues to arise. Additionally, there are many similar situations around Christchurch that have been operating without any issues.

6.27 Bus shelter will block the sightline/ obstruct our window / is an unpleasant view

Staff response: It is important to note that the design of the new generation of bus shelters in Christchurch is modern, featuring a combination of metal and toughened glass elements, as shown in the figure below. The glass walls ensure that the shelter has minimal impact on sightlines and obstructing views.

Although staff have tried to place the shelters in locations that minimise these effects, we must consider the needs of public transport users. These individuals may need to wait for buses in severe weather conditions, sometimes for long periods. They could include elderly people, children, and those with disabilities. The primary function of a shelter is to provide weather protection and a place for these individuals to wait.

6.28 Privacy, vandalism, and graffiti

Staff response: Vandalism, privacy issues, and graffiti may occasionally occur at some bus stops, but they are not widespread issues across Christchurch. Should such an incident arise, the police can be contacted, as this behaviour is unacceptable. In the case of graffiti, the relevant Council team will address the issue.

Furthermore, the shelters are being installed at existing, well-used bus stops. This means the concerns mentioned may already exist at these locations, and the addition of a shelter will not significantly increase the likelihood of such incidents.

6.29 Fences/hedges

Staff response: We will ensure that the shelter is installed as recommended in the relevant guides. CCC will not be responsible for maintaining the hedge or fencing as the proposed plans do not affect them.

Impact on Mana Whenua Ngā Whai Take Mana Whenua

6.30 The decisions does not involve a significant decision in relation to ancestral land, a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Mana Whenua, their culture, and traditions.

6.31 The decision does not involve a matter of interest to Mana Whenua and will not impact on our agreed partnership priorities with Ngā Papatipu Rūnanga.

Climate Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi

6.15 The proposals in this report are unlikely to contribute significantly to adaptation to the impacts of climate change or emissions reductions. However, providing shelters along with other bus stop upgrades will enhance public transport user satisfaction, service reliability and encourage more people to use public transport.

7. Next Steps Ngā Mahinga ā-muri

7.1 Once recommendation approved, staff will engage with contractors to proceed with construction.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Attachment A: Proposed bus stop upgrades	25/758839	40
b ⇩	Attachment B: Memo to Community Board	25/758842	47
c ⇩	Attachment C: Optioneering for each bus stop	25/758845	49
d ⇩	Attachmnent D: Second option for bus stop 42577	25/759606	52

In addition to the attached documents, the following background information is available:

Document Name – Location / File Link

Not applicable

Signatories Ngā Kaiwaitohu

Authors

Mansour Johari - Passenger Transport Engineer

Samantha Smith - Engagement Advisor

Approved By

Gemma Dioni - Acting Team Leader Traffic Operations/Principal Advisor

Tony Richardson - Finance Business Partner

Stephen Wright - Manager Operations (Transport)

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9. Kaiwara Street - Proposed No Stopping Restrictions
Reference Te Tohutoro:	24/2016638
Responsible Officer(s) Te Pou Matua:	Nick Reid, Traffic Engineer Gemma Dioni, Principal Advisor Transportation Safety
Accountable ELT Member Pouwhakarae:	Brent Smith, General Manager City Infrastructure

1. Purpose and Origin of the Report Te Pūtake Pūrongo

1.1 For the Waihoro Spreydon-Cashmere-Heathcote Community Board to approve no stopping restrictions on Kaiwara Street at the intersection of Kaiwara Street and Cashmere Road. This report has been written in response to a request for improving access for people entering and exiting Kaiwara Street at this intersection.

1.2 The recommended option is to install six metres of additional no stopping lines in accordance with Attachment A.

2. Officer Recommendations Ngā Tūtohu

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1. Receives the information in the Kaiwara Street - Proposed No Stopping Restrictions Report.

2. Notes that the decision in this report are assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3. Revokes any previous resolutions pertaining to traffic controls made pursuant to any bylaw to the extent that they are in conflict with the parking or stopping restriction described in resolution 4 below.

4. Approves that in accordance with Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017, that the stopping of vehicles be prohibited at any time on the eastern side of Kaiwara Street, commencing at a point ten metres from its intersection with Cashmere Road and extending in a northern direction for a distance of six metres, as detailed on Attachment A.

5. Approves that these resolutions take effect when parking signage and/or road markings that evidence the restrictions described in this staff report are in place (or removed in the case of revocations).

3. Executive Summary Te Whakarāpopoto Matua

3.1 A resident raised concerns regarding the manoeuvrability of motorists entering and exiting Kaiwara Street at the intersection of Kaiwara Street and Cashmere Road. The issue is prevalent when there are vehicles parked near the current extent of the no stopping restrictions.

3.2 Community engagement was undertaken, and initial plans were adjusted to accommodate a request by one affected resident.

3.3 The recommended option is to extend the no stopping restrictions to improve access for drivers in accordance with Attachment A.

3.4 Options within this report have been assessed against relevant industry-standard design guidance including the sight distance requirements.

4. Background/Context Te Horopaki

4.1 Entering and exiting Kaiwara Street can be limited when vehicles park on the eastern side of Kaiwara Street near the intersection of Kaiwara Street and Cashmere Road.

4.2 Safety improvements including a new traffic calming threshold were made to the intersection of Kaiwara Street and Cashmere Road in July 2021. Pedestrian sight distance is limited for people when crossing Kaiwara Street at Cashmere Road.

4.3 Kaiwara Street, Blakiston Street and Mavin Street had speed humps installed to reinforce that the streets are local residential streets, rather than a shortcut to avoid delays created by the signals at the Cashmere Road / Hoon Hay Road / Worsleys Road intersection.

4.4 The nearby Cashmere Road / Hoon Hay Road traffic signals were installed in 2021. Council is aware of concerns with motorists taking shortcuts due to the morning-peak city-bound traffic congestion.

4.5 Full crossing sight distance for pedestrians crossing west at Kaiwara Street / Cashmere Road was calculated as 60 metres, which given the curve of the road requires six metres of additional no stopping restrictions.

Options Descriptions Ngā Kōwhiringa

4.6 Preferred Option: No stopping restrictions

4.6.1 Option Description: Extend the existing no stopping restrictions on the east side of Kaiwara Street at the intersection of Kaiwara Street and Cashmere Road by six metres.

4.6.2 Option Advantages

· Improves the operation / manoeuvrability of the intersection.

· Improves visibility for pedestrians and meets the pedestrian crossing sight distance standard.

4.6.3 Option Disadvantages

· Removes one carpark.

4.7 Alternative option: Do nothing

4.7.1 Option Description: No changes to no stopping restrictions at the intersection of Kaiwara Street and Cashmere Road.

4.7.2 Option Advantages

· One carpark is retained.

4.7.3 Option Disadvantages

· Does not resolve the manoeuvrability issue of the intersection.

5. Financial Implications Ngā Hīraunga Rauemi

Capex/Opex Ngā Utu Whakahaere

	Recommended Option	Alternative Option – No changes
Cost to Implement	$200	$0
Maintenance/Ongoing Costs	Minimal cost to overall maintenance contract	$0
Funding Source	Traffic Operations Signs and Markings budget 2024/25	N/A
Cost to prepare report	$500	$500

6. Considerations Ngā Whai Whakaaro

Risks and Mitigations Ngā Mōrearea me ngā Whakamātautau

6.1 There is a risk that if this report is not approved then the manoeuvrability/operational issue of the intersection will remain.

Legal Considerations Ngā Hīraunga ā-Ture

6.2 Statutory and/or delegated authority to undertake proposals in the report:

6.2.1 Part 1, Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017 provides Council with the authority to install parking or stopping restrictions by resolution.

6.2.2 The Community Boards have delegated authority from the Council to exercise the delegations as set out in the Delegations Register. The list of delegations for the Community Boards includes the resolution of stopping and traffic control devices.

6.2.3 The installation of any signs and/or markings associated with traffic control devices must comply with the Land Transport Rule: Traffic Control Devices 2004.

6.3 Other Legal Implications:

6.3.1 There is no other legal context, issue, or implication relevant to this decision.

6.3.2 This specific report has not been reviewed and approved by the Legal Services Unit however the report has been written using a general approach previously approved of by the Legal Services Unit, and the recommendations are consistent with the policy and legislative framework outlined in this report.

Strategy and Policy Considerations Te Whai Kaupapa here

6.4 The required decision

6.4.1 Aligns with the Christchurch City Council’s Strategic Framework.

6.4.2 The recommendations in this report are consistent with the Christchurch Suburban Parking Policy.

6.4.3 The decisions in this report are assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy. The level of significance was determined by the low level of impact and low number of people affected by the recommended decision.

6.5 The community engagement and consultation outlined in this report reflect the assessment.

6.6 This report supports the Council's Long Term Plan (2024 - 2034):

6.7 Transport

6.7.1 Activity: Transport

· Level of Service: 10.0.6.2 Reduce the number of death and serious injury crashes on the local road network - Five year rolling average <100 crashes per year

Community Impacts and Views Ngā Mariu ā-Hāpori

6.8 Affected property owners and residents were advised of the recommended option by letter. Staff received three responses: two in full support of the proposal and one supporting the proposal with a request to decrease the length of no stopping restrictions from nine metres to six metres.

6.9 Staff reviewed the proposal and made a change based on feedback received, as it was possible to reduce the length of the no stopping restrictions from nine metres to six metres as this would be sufficient for improving motorist manoeuvrability. The pedestrian crossing sight distance requirements could also be achieved with six metres of no stopping restrictions.

6.10 The decision affects the following wards/Community Board areas:

6.10.1 Waihoro Spreydon-Cashmere-Heathcote

Impact on Mana Whenua Ngā Whai Take Mana Whenua

6.11 The decision does not involve a matter of interest to Mana Whenua and will not impact on our agreed partnership priorities with Ngā Papatipu Rūnanga.

Climate Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi

6.16 The proposal in this report is unlikely to contribute significantly to adaptation to the impacts of climate change or emissions reductions.

7. Next Steps Ngā Mahinga ā-muri

7.1 If approved, the recommendations will be implemented within the current financial year (generally around four weeks after the contractor receives the request, but this is subject to other factors such as resourcing and prioritisation beyond Council’s control).

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Kaiwara Street Proposed No Stopping Restrictions	24/2208081	57

In addition to the attached documents, the following background information is available:

Document Name – Location / File Link

Not applicable

Signatories Ngā Kaiwaitohu

Author

Nick Reid - Traffic Engineer

Approved By

Gemma Dioni - Acting Team Leader Traffic Operations/Principal Advisor

Stephen Wright - Manager Operations (Transport)

10. Licence Assignment Request - Stoked Surf School Tapui Limited
Reference Te Tohutoro:	25/610652
Responsible Officer(s) Te Pou Matua:	Grant McIver-Leasing Consultant
Accountable ELT Member Pouwhakarae:	Andrew Rutledge, General Manager Citizens and Community

1. Purpose and Origin of the Report Te Pūtake Pūrongo

1.1 The purpose of this report is to seek the approval of Waihoro Spreydon-Cashmere-Heathcote Community Board to grant Landlord approval to a Licence Assignment from Stoked Surf School Tapui Limited to Surf System Limited.

1.2 The report is staff generated to support Stoked Surf School Tapui Limited Licence Assignment application and to seek the required delegated approvals required by the Purchaser, Surf System Limited, to facilitate the purchase of the business.

1.3 This report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy. The level of significance was determined by the level of impact on the existing user groups that currently use the premises and whether this decision can be reversed once made.

2. Officer Recommendations Ngā Tūtohu

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1. Receives the information in the Licence Assignment Request - Stoked Surf School Tapui Limited Report.

2. Notes that the decision in this report is assessed being of low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3. Provides landlord approval on behalf of Council to the Assignee, Surf System Limited.

4. Approve the Assignment of the Council’s licence with Stoked Surf School Tapui Limited to Surf System Limited.

5. Delegates authority to the Manager Property Consultancy to do all things necessary and make any decisions at his sole discretion that are consistent with the intent of this report to implement the resolutions above including but not limited to conclude and administer the assignment and any licence variation required to affect an assignment.

3. Executive Summary Te Whakarāpopoto Matua

3.1 Stoked Surf School Tapui Limited (the Assignor) trading as Stoked Surf School are the current Licensee and operators.

3.2 The land is located at147 and 147R Esplanade, Christchurch and described as Part Reserve 3549 Contained in CB234/121 vested in the Christchurch City Council. The premises is part of Scarborough Park and held as a park under The Reserves Act and the associated street parking issued under the public places Bylaw 2018.

3.3 The license also allows for two designated car parks on legal road for related vehicles during the months in each year 1 September - 30 April inclusive.

3.4 The Assignor has entered into an agreement for the sale of that business with Surf System Limited (the Assignee) and has requested that the remaining lease terms they hold by way of licence agreement with Council as landlord be assigned to Surf System Limited subject to landlord approval.

3.5 The current lease commenced on 1 September 2023 and expires on 31 August 2031.

Background/Context Te Horopaki

3.6 Following a public Request for Proposals process a new licence commencing 1 October 2023 was agreed by Council with the Assignor.

3.7 The existing Licence has an Initial lease term of four (4) years from 1 September 2023 with one (1) right of renewal of four (4) years.

3.8 Assignor Licence area -

3.9 Prior to the new licence, the Assignor had been trading formally in this location since 2013.

3.10 The Assignor has entered into a conditional sales agreement with the Assignee for the business and assets of Stoked Surf School Tapui Limited.

3.11 The Assignee is using the company name “Surf System Limited” to purchase the assignor’s business but is in fact already established by way of a licence with Council as Professional Surf Coaching Limited, trading as Learn To Surf located at the Clock Tower end of the Esplanade.

3.12 Prior to the new licence, the Assignee had been trading formally in this location since 2013.

3.13 Assignees existing business location

3.14 The Stoked Surf School name will remain the same and focus on surfing lessons and wetsuit hire.

3.15 The point of difference between the two business will be:

· Slightly cheaper lesson price point

· Slightly different lesson formats and packages

· Smaller groups

· Different lesson times

· Wider lesson offering

· Professional surf coaching has reached capacity, and the purchase of this business allows overflow business and support from one to the other to assist with managing capacity.

Options Considered Ngā Kōwhiringa Whaiwhakaaro

3.16 The following reasonably practicable options were considered and are assessed in this report:

· Approve the Assignment of the current Deed of Licence to the Assignee.

· Decline the Assignment of the current Deed of Licence to the Assignee.

3.17 The following options were considered but ruled out:

· Terminate the Licence Agreement and enter into a new licence agreement with the Purchaser: This option would involve ending the Licence before the assignment takes place publicly advertising a new Licence and entering a new licence with the purchaser on the same terms, which could be ruled out if the existing lease terms are still favourable or if terminating the lease would create complications or unnecessary delays to the sale process.

· Delay the Assignment Decision: Postponing the decision for further review or negotiation. This could be ruled out if the assignment is time-sensitive or if there is sufficient information to make an immediate decision

3.18 Preferred Option: Approve the Assignment of Lease to the Assignee.

3.18.1 Option Description: Provide Landlord approval to the Assignee to enable the sale of the business.

3.18.2 Option Advantages

· The Council will continue to receive rental income for the duration of the lease term.

· Business as usual with the same permitted use.

· The current level of service will not reduce, and the purchaser will bring experience and expanded services and capability to this location.

· The Council (as Landlord) will fulfil contractual obligations under the lease agreement with respect to approving an assignment of the licence.

· The proposed Assignee is already a Local industry operator known to council and with a proven track record.

· The Landlord cannot unreasonably withhold the approval for a lease Assignment.

3.18.3 Option Disadvantages

· Nil.

3.19 Decline the assignment of the current Deed of Lease to The Assignee.

3.19.1 Option Description: The Community Board declines the assignment of the current Deed of Lease to the Assignee, removing the opportunity for the current operators to sell their business.

3.19.2 Option Advantages

· The Council will still have a working relationship with known tenants however that may prove to be tenuous.

· Retains a secure tenant (incumbent) for the remainder of the current lease term.

3.19.3 Option Disadvantages

· Council would be hindering the opportunity for the current operators to sell their business.

· Landlord’s consent to an assignment cannot be unreasonably withheld.

· It is considered that there are no reasonable grounds to withhold consent to this assignment, therefore in doing so the Council as landlord could be challenged to be in default of the lease and not be in a strong position to defend such a decision

· Council would be hindering the opportunity for the current operators to sell their business.

Analysis Criteria Ngā Paearu Wetekina

3.20 The decisions put forward for consideration are reasonably straight forward; to approve the request or not to approve the request.

3.21 The implications to Council are minimal if any as approving the request in this report will ensure a continued and uninterrupted revenue stream and service to Council.

3.22 There is continued compliance with the existing lease terms and conditions.

3.23 The Assignee is an experienced operator. They have a proven track record in holding a Licence and health delivery in the allied health industry.

3.24 The existing tenant is not in breach of the lease conditions and rent payments are up to date.

4. Financial Implications Ngā Hīraunga Rauemi

Capex/Opex Ngā Utu Whakahaere

	Recommended Option	Option 2 - Decline the assignment of the current Deed of Lease to the Assignee
Cost to Implement	Internal staff costs to review documentation	Internal staff costs to review documentation
Maintenance/Ongoing Costs	Tenant responsibility	Tenant responsibility
Funding Source	Operational Funds	Operational Funds
Funding Availability	Current budgets	Current budgets
Impact on Rates	Nil	Nil

5. Considerations Ngā Whai Whakaaro

Risks and Mitigations Ngā Mōrearea me ngā Whakamātautau

5.1 Risk: Operator Failure Due to Market Forces or Poor Management
Mitigation: The Assignee is, an experienced local operator with a proven track record in this location. If failure occurs, the Council can initiate a Request for Proposals process or repurpose the space.

5.2 Risk: Tenant Not Renewing Lease in Three Years
Mitigation: This risk is considered very low due to the assignees experience. In the event of non-renewal, Council staff may face costs for a new Request for Proposals tender, though this is unlikely.

5.3 Risk: Financial Stability During Lease Period
Mitigation: The Assignor remains as lease guarantor until the next renewal date, September 1, 2027, providing additional security.

Legal Considerations Ngā Hīraunga ā-Ture

5.4 Statutory and/or delegated authority to undertake proposals in the report:

5.4.1 The Community Board holds the delegated authority to approve lease assignment requests.

5.5 Other Legal Implications:

5.5.1 The legal consideration is the preparation of the Deed of Assignment of Licence which is a routine matter on which the legal situation is well known and settled.

5.5.2 Council’s Legal services unit has advised that an assignment of licence is possible and relevant drafting.

5.5.3 Under standard terms and conditions of the Licence Agreement, the Landlord may not unreasonably withhold or delay their approval to the assignment provided that the proposed assignee is:

· Respectable

· Responsible

· Has the financial resources to meet the tenant’s commitments under the lease and

· The relevant experience to properly conduct the business use.

Strategy and Policy Considerations Te Whai Kaupapa here

5.6 The required decisions:

5.6.1 Align with the Christchurch City Council’s Strategic Framework.

5.6.2 Is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy. The level of significance was determined by the level of impact city wide of those affected by this decision.

5.6.3 Is Consistent with Council’s Plans and Policies.

5.7 This report supports the Council's Long Term Plan (2024 - 2034):

5.8 Parks, Heritage and Coastal Environment

5.8.1 Activity: Parks and Foreshore

· Level of Service: 6.3.5 Customer satisfaction with the recreational opportunities and ecological experiences provided by the City’s Regional Parks - >=80%

Community Impacts and Views Ngā Mariu ā-Hāpori

5.9 The Community has not been consulted directly about this assignment request. This is an operational issue and there is no requirement to consult within legislation during an assignment process. It is expected this proposal would be supported as it supports Council’s long-term plan: Level of Service:6.3.5 -Customer Satisfaction with Recreational activities and ecological experiences by continuing the offering for recreational users and visitors to the area

5.10 The community was consulted during the process to grant the initial licence in 2023, there is no change to the terms and conditions of what was formalised in the licence following this consultation.

5.11 The decision affects the following wards/Community Board areas:

5.11.1 Waihoro Spreydon-Cashmere-Heathcote Community Board.

5.12 The Waihoro Spreydon-Cashmere-Heathcote Community Board view was supportive of the new licence to the assignee in 2023 the assignment ensures continued services which will benefit the community.

Impact on Mana Whenua Ngā Whai Take Mana Whenua

5.13 The decision does not involve a significant decision in relation to ancestral land, a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Mana Whenua, their culture, and traditions.

5.14 The decision does not involve a matter of interest to Mana Whenua and will not impact on our agreed partnership priorities with Ngā Papatipu Rūnanga.

5.15 There is no material change to the lease area or the permitted use of the lease that affects Mana Whenua.

Climate Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi

5.16 The proposals in this report are unlikely to contribute significantly to adaptation to the impacts of climate change or emissions reductions due to the low carbon footprint of the tenant.

6. Next Steps Ngā Mahinga ā-muri

6.1 The next steps will be to review the Deed of Assignment of Lease documentation supplied by the Assignee and arrange Council signing and sealing.

Attachments Ngā Tāpirihanga

There are no attachments for this report.

In addition to the attached documents, the following background information is available:

Document Name – Location / File Link

Not applicable

Signatories Ngā Kaiwaitohu

Author

Grant McIver - Leasing Consultant

Approved By

Kathy Jarden - Team Leader Leasing Consultancy

Angus Smith - Manager Property Consultancy

Robbie Hewson - Head Ranger Coastal & Plains

Rupert Bool - Head of Parks

11. Restoration planting on the Ōpāwaho - Heathcote river between St Martins Road and Colombo Street
Reference Te Tohutoro:	25/697482
Responsible Officer(s) Te Pou Matua:	Ruby Mountford-McAuley (Community Partnership Ranger)
Accountable ELT Member Pouwhakarae:	Andrew Rutledge, General Manager Citizens and Community

1. Purpose and Origin of the Report Te Pūtake Pūrongo

1.1 The purpose of this report is to seek approval to plant indigenous species at nine locations along the Ōpāwaho-Heathcote River as part of community events.

1.2 Council Staff have been working with volunteer groups and will provide support by supplying plants and marking out planting areas

1.3 While the Ōpāwaho-Heathcote Spatial Planting Plan is still being finalised specific planting locations will continue to be bought to the Board for approval to enable community groups to begin planting.

1.4 The sections within this report will form part of the Ōpāwaho-Heathcote Spatial Planting Plan which is expected to come to the board in June.

1.5 Initial feedback from Ōpāwaho-Heathcote River Network (OHRN) has been provided on the Ōpāwaho-Heathcote Spatial Planting Plan. The feedback is constructive and has led to a number of changes to the plan.

2. Officer Recommendations Ngā Tūtohu

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1. Receives the information in the Restoration Planting on the Ōpāwaho-Heathcote River between St Martins Road and Colombo Street Report.

2. Notes that the decision in this report is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3. Approves planting within the identified areas between St Martins Road and Colombo Street

3. Executive Summary Te Whakarāpopoto Matua

3.1 Several planting days are being planned by community groups along the Ōpāwaho-Heathcote River. These include:

3.1.1 Friends of Riverlaw Esplanade Reserve, planting either side of the St Martins Road Bridge

3.1.2 York Street River Lovers, planting along Fifield Terrace from York Street towards Wilsons Road

3.1.3 Friends of Farnley Reserve, planting along the river in Farnley and Centaurus Reserves

3.1.4 Te Ringatini, planting along Hunter Terrace

3.2 Community planting days in previous years have established native species along the Ōpāwaho-Heathcote River. These plantings have been supported by staff through the supply of plants and enabling the organisation of planting days.

3.3 Staff are developing a broader Ōpāwaho-Heathcote Spatial Planting Plan. Until this has been finalised specific locations for planting will continue to be bought to the Board for approval.

3.4 Although the Ōpāwaho-Heathcote Spatial Planting Plan has not been finalised, recommendations from the draft plan and feedback from the OHRN have been taken into consideration when proposing planting areas for this season.

4. Background/Context Te Horopaki

4.1 Various community groups have been involved in plantings along the Ōpāwaho-Heathcote River over the years.

4.2 Numerous planting days are planned for the coming winter season. It is the purpose of this report to seek approval for nine new sites to allow planting to proceed.

4.3 All proposed planting locations have been selected based on the draft version of the Ōpāwaho-Heathcote Spatial Planting Plan. The information in the draft plan, such as the location of underground services and the use of the river for different activities, has been considered, and will continue to guide planting this season.

4.4 Feedback from the OHRN has also been considered when selecting proposed planting locations, and will be incorporated into the final Ōpāwaho-Heathcote Spatial Planting Plan.

4.5

Friends of Riverlaw Esplanade Reserve have been planting indigenous species alongside the St Martins Road Bridge for two years. This year the group would like to continue their planting in the areas identified in Images 1 and 2.

4.6
York Street River Lovers began planting along the stretch of river at the end of their in 2024. They would like to continue their work in the two areas identified in Images 3 and 4.

4.7
Friends of Farnley Reserve have been caring for Farnley Reserve for several years. This season the group would like to extend their planting into a small section of the adjacent Centaurus Reserve, identified in Image 5.

4.8
Te Ringatini have been caring for the Donkey Track for five years. Last year they extended their project across Malcolm Ave onto Hunter Terrace. This season they would like to continue to plant further along Hunter Terrace as identified in Images 6 and 7.

Options Considered Ngā Kōwhiringa Whaiwhakaaro

4.9 The following reasonably practicable options were considered and are assessed in this report:

4.9.1 Approve proposed planting locations

4.9.2 Decline proposed planting locations until the Ōpāwaho-Heathcote Spatial Planting Plan is finalised

Options Descriptions Ngā Kōwhiringa

4.10 Preferred Option: Approve proposed planting locations

4.10.1 Option Description: Community Board to grant approval of the proposed planting locations as outlined within the report

4.10.2 Option Advantages

· Allows the community groups identified to complete their planting days as planned taking guidance from the draft version of the Ōpāwaho-Heathcote Spatial Planting Plan and feedback from the OHRN

4.10.3 Option Disadvantages

· Planting will be undertaken without a finalised version of the Ōpāwaho-Heathcote Spatial Planting Plan and without wider public consultation

4.11 Alternative Option: Decline proposed planting locations

4.11.1 Option Description: Community Board could decline the planting area until the Ōpāwaho-Heathcote Spatial Planting Plan is finalised including consultation

4.11.2 Option Advantages

· Board will have an understanding of how the planting fits within the wider Ōpāwaho-Heathcote Spatial Planting Plan

· Board will have a broader understanding of public opinion through the results of consultation

4.11.3 Option Disadvantages

· The community groups identified will not be able to undertake planting this year

Analysis Criteria Ngā Paearu Wetekina

4.12 The ability of the identified groups to continue their planned planting projects

5. Financial Implications Ngā Hīraunga Rauemi

Capex/Opex Ngā Utu Whakahaere

	Recommended Option	Option 2
Cost to Implement	$15,000	Nil
Maintenance/Ongoing Costs	Nil	Nil
Funding Source	SW Natural Waterways Budget
Funding Availability	Yes
Impact on Rates	Nil

5.1 The costs associated with the planting relates only to the purchase of plants. All ongoing maintenance will be handled by the community groups.

6. Considerations Ngā Whai Whakaaro

Risks and Mitigations Ngā Mōrearea me ngā Whakamātautau

6.1 The proposed plantings will take guidance from the information included in the draft version of the Ōpāwaho-Heathcote Spatial Planting Plan, including the location of underground services and the other users of the locations, as well as feedback received from the OHRN.

Legal Considerations Ngā Hīraunga ā-Ture

6.2 Statutory and/or delegated authority to undertake proposals in the report:

6.2.1 Council has the delegation to plant within parks

6.3 Other Legal Implications:

6.3.1 There is no legal context, issue, or implication relevant to this decision

Strategy and Policy Considerations Te Whai Kaupapa here

6.4 The required decision:

6.4.1 Aligns with the Christchurch City Council’s Strategic Framework.

6.4.2 Are assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy. The level of significance was determined by the number of properties that will be impacted and how it will alter use of the area.

6.4.3 Is consistent with Council’s Urban Forest Plan, in particular the following objectives:

· Objective 1.1: Grow our urban forest and achieve and maintain canopy cover targets;

· Objective 1.2: Distribute canopy cover equitably, with no ward having less than 15% total canopy cover

· Objective 2.4: Increase the visibility of native tree species and create ecological corridors

6.5 This report supports the Council's Long Term Plan (2024 - 2034):

6.6 Parks, Heritage and Coastal Environment

6.6.1 Activity: Parks and Foreshore

· Level of Service: 6.8.2.1 Increasing tree canopy in Parks - A net increase in total number of trees is achieved (1:2 replacement policy), with a minimum of 50% of the trees being medium to very large species

Community Impacts and Views Ngā Mariu ā-Hāpori

6.7 No specific consultation has been undertaken for these planting sites, however feedback from the OHRN related to the Ōpāwaho-Heathcote Spatial Planting Plan has been received and will be incorporated into future plantings

6.8 The decision affects the following wards/Community Board areas:

6.8.1 Waihoro Spreydon-Cashmere-Heathcote Community Board

Impact on Mana Whenua Ngā Whai Take Mana Whenua

6.9 The decision does not involve a significant decision in relation to ancestral land, a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Mana Whenua, their culture, and traditions.

6.10 The decision involves a matter of interest to Mana Whenua and could impact on our agreed partnership priorities with Ngā Papatipu Rūnanga.

6.11 The planting of indigenous species along the river corridor is in alignment with the Mahaanui Management Plan and is in alignment with the Urban Forest Plan

Climate Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi

6.12 The decisions in this report are likely to:

6.12.1 Contribute positively to adaptation to the impacts of climate change.

6.12.2 Contribute positively to emissions reductions.

6.13 The proposed planting will result in an increase in canopy cover across the city. As trees sequester carbon this will have a positive impact on the Council’s emissions reductions.

7. Next Steps Ngā Mahinga ā-muri

7.1 If the Community Board approves the proposed locations they will be planted during winter this year,

7.2 If the Community Board does not approve the proposed locations staff will work with the groups affected to delay the proposed planting and incorporate them into other works

Attachments Ngā Tāpirihanga

There are no attachments to this report.

In addition to the attached documents, the following background information is available:

Document Name – Location / File Link

Not applicable

Signatories Ngā Kaiwaitohu

Author

Ruby Mountford McAuley - Community Partnership Ranger

Approved By

Toby Chapman - Manager Urban Forest

Rupert Bool - Head of Parks

14. Waihoro Spreydon-Cashmere-Heathcote Community Board Area Report - May 2025
Reference Te Tohutoro:	25/560113
Responsible Officer(s) Te Pou Matua:	Jess Garrett, Community Governance Manager
Accountable ELT Member Pouwhakarae:	Andrew Rutledge, General Manager Citizens and Community

1. Purpose of Origin of the Report Te Pūtake Pūrongo

1.1 This report provides the Board with an overview of initiatives and issues current within the Community Board area.

1.2 This report is staff-generated monthly.

2. Officer Recommendations Ngā Tūtohu

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1. Receives the information in the Waihoro Spreydon-Cashmere-Heathcote Community Board Area Report - May 2025.

3. Community Support, Governance and Partnership Activity

3.1 Community Governance Projects

Activity	Detail	Timeline	Strategic Alignment
2025 Community Pride Garden Awards	This year is the 35^th Community Pride Garden Awards, a Council initiative started in 1991 and has been a joint venture with the Christchurch Beautifying Association since 1997. A combined ceremony will be held to celebrate the award recipients in May.	31 May 2025	Board Priority. Strengthening Communities Together Strategy.
2025 Edible and Sustainable Garden Awards	Nineteen entries were received in the Waihoro board area, the Canterbury Horticultural Society have assessed the gardens and will celebrate the award winners in a combined ceremony in May.	31 May 2025	Board Priority. Strengthening Communities Together Strategy.
Summer with your neighbours	Successful applicants of the 2024/25 Summer with your neighbours were advised in September. They hosted their gatherings from 26 October through to 31 March.	11 April 2025	Board Priority. Strengthening Communities Together Strategy.
2025 Community Service Awards	Nominations opened on 7 March and closed Sunday 6 April. The Board will be considering nominations at their meeting in June 2025.		Strengthening Communities Together Strategy. Community Board Project.
Pop-Up Funding Information Sessions	The Waihoro Community Governance Team held three community pop-up information sessions on Strengthening Communities Fund.	31 March – 7 April	Strengthening Communities Together Strategy
Age Friendly Spreydon Cashmere Heathcote	In September 2023 the Community Board chose to support the position of an AFSCH Support Worker through a Community Board Project grant of $4,000. A role that would provide the group with administration support and assistance to review and develop a new AFSCH action plan. The project commenced April 2024, and the support worker's last meeting was on 14 April 2025. The results from the survey and the cluster analysis have been received by the group. Based on the survey information the group feel that the next step is to bring Age Friendly to the attention of the Council and gain support for an age friendly city-wide approach. A report on what has happened over the time of the project has been completed and the group will be attending the Community Board meeting to present the report.	April 2024 to April 2025	Strengthening Communities Together Strategy

3.2 Community Funding Summary

3.2.1 Community Board Discretionary Response Fund 2024/25 – as of 29 April 2025:

· Discretionary Response Fund balance for 2024/25 is $51,740.00

· Youth Achievement and Development Fund balance is $1,200.00

· The Off the Ground Fund balance is $1,352.00

· The Shape Your Place Toolkit Fund balance is $0.00

The 2024/25 Discretionary Response Fund Spreadsheet as of 29 April 2025 is attached for record purposes.

3.2.2 Youth Development Fund Applications

The following Youth Development Fund applications have been approved since the last Area Report:

Name	Event	Amount
Katie Chinn	IFSC Youth World Championships, Finland	$350
Sophia Cook	IFSC Youth World Championships, Finland	$350
Helena Pirnea	Future Problem-Solving World Championships 2025, USA	$350

The decision matrices are attached for record purposes.

3.2.3 Off the Ground Fund Applications

The following Off the Ground Fund application has been approved since the last Area Report:

Name	Event	Amount
CREST	Neighbourhood Support Information Session	$158

The decision matrix is attached for record purposes.

3.3 Participation in and Contribution to Decision Making

3.3.1 Report back on other Activities contributing to Community Board Plan [for items not included in the above table but are included in Community Board Plan]

· The Waihoro Spreydon-Cashmere-Heathcote 2023-25 Community Board Plan was adopted by the Board at their meeting in May 2023 and can be found online here.

· Progress on the Community Board Plan can be found online here.

3.3.2 Council Engagement and Consultation.

· The Board provided feedback to Council on Council's draft Annual Plan 2025/26. A copy of the Board’s submission is attached.

· The Board provided feedback to Council on Plan Change 20 – Industrial Plan Change. A copy of the Board’s submission is attached.

· The Board provided feedback to Council on the Moorhouse Avenue pedestrian safety improvements consultation. A copy of the Board’s submission is attached.

· The Board provided feedback to Council on Local Water Done Well consultation. A copy of the Board’s submission is attached.

· Proposed plan to make Lyttelton Street safer and more accessible for children and cyclists was open for consultation from 11 to 29 September 2024. The Board will be making a decision in June 2025.

· A proposed plan for safety and accessibility improvements on Selwyn Street was opened for consultation from 16 October to 3 November. The Board will consider the proposal in June 2025.

· A proposal to make it safer for pedestrians on Richmond Hill Road was open from 2 August to 8 September 2024. At their meeting on 14 November 2024 the Board did not make a decision; they instead requested a workshop to explore an alternate option that provides for a defined footpath and defined car parking areas. Staff are looking into this and will present any alternative options to the Board to discuss at an information session in 2025.

· Council is required to make changes to speeds around schools and is wanting to hear if they have the variable speed areas right, feedback was being received until 2 May 2025.

· Consultation on the draft Local Alcohol Policy is open from 17 April to 18 May 2025, specifically looking at (i) reduce trading hours for all off licences to 9pm daily, (ii) place a freeze on new off-licences in high deprivation areas, and (iii) restrict new bottle stores near sensitive areas.

3.4 Governance Advice

3.4.1 Public Forum – The Board received the following public forum presentations at its 27 March and 17 April Information Sessions and 10 April meeting:

· The Gather Foundation and Rowley School Principal spoke of play opportunities in Hoon Hay.

· A local resident spoke to the Board regarding pedestrian safety in Waltham.

· Members of the Friends of Ashgrove Reserve Group requested the reactivation of the watering system in the reserve.

· Members of the Redcliffs Tennis Club gave an update to the Board.

3.4.2 Deputations – The Board received the following deputations at its 10 April meeting:

· The manager of the Sumner Valley Riding School spoke to the Board in relation to the Sumner Valley Riding School Trust - proposed new lease report.

· Members of the Addington Farm Trust spoke to the Board in relation to the Addington Farm - Proposed Lease at Addington Park report.

3.4.3 Correspondence – The Board received the following correspondence at its 10 April meeting:

· Tree Removals at Te Kura Whakapūmau response from Ministry of Education

· Cheviot Street safety issues

· McCormacks Bay Road recent road seal

· Green waste

3.4.4 Information Sessions/Workshops – The Board received the following information sessions/workshops in April 2025:

· Purau Reserve Landscape Development Plan Workshop

· Community Funding Information Session

3.5 Community Development

3.5.1 Waltham Mural Event: On Sunday 13 April 2025 Waihoro Community Governance Team Staff, Youth and Cultural Development and local graffiti artist Kophie Su’a-Hulsbosch delivered a community mural event which included a barber, braider, DJ and sausage sizzle.

The event was well attended by a number of local residents.

              People walking next to a blue wall

AI-generated content may be incorrect.     A group of people on a bridge

AI-generated content may be incorrect.    A group of people sitting on a bench

AI-generated content may be incorrect.

3.5.2 Kia ora Addington: Kia ora Addington has released an email which includes a number of activities happening within the community over the next month, such as, Rangatahi Study Space, Simeon Park working bee, Rangatahi craft club. The group are continuing to meet regularly and skill sharing nights continue monthly.

3.5.3 What’s Up Waltham: The Waltham Neighbourhood building project is now underway with a participation hui having been held, a resident support group formed, and a community connector appointed and due to start within the coming month.

4. Advice Provided to the Community Board Ngā Kupu Tohutohu ka hoatu ki te Poari Hapori

4.1 Customer Service Request Report – Report on open and completed tickets (requests for service) in March 2025 is attached.

4.2 Attached Memos include:

· Rāpaki Track Drinking Fountain and Toilet Signage

· Elected member Update - Sports Field Network Plan Implementation

· Moorhouse Avenue Pedestrian Safety Improvements

· Southern Lights Major Cycleway- Concept designs cost update

· Sumnervale Reserve - renewal of play module

· Use of Delegation by Manager Property Consultancy for the Stopping of a portion of Walton Street Sydenham

· Disraeli/Harman/Selwyn Intersection

4.3 Following the Board’s presentation to Council on 2 April 2025, there was an informal action:

Cycle facilities at the temporary library - Staff to connect with transport staff to see if a temporary cycle stand can be installed.

Staff responded that there is a temporary stand for 12 bikes next to the library end of the mall (back carpark off Elgin St), and a stand for 6 bikes in the main atrium mall entrance on Colombo Street.

4.4 Ōmōkihi South Library and Customer Service Hub update

The main contractor has now been selected to lead the deconstruction and rebuild, Cook Brothers Construction (CBC) has been successful in this process. The CBC team are now established on site and are working through the award of sub-trades. It is expected that deconstruction of the existing facility will be underway mid-June with the rebuild underway later in July.

CBC have proposed an approach to sustainability aspects of the project along with an approach to engagement with the community. An engagement plan is being developed for how best to keep the community informed over the next 20 months.

The bluestone paving will be removed immediately and be stored safely offsite until the end where it will be reused for paving elements around the building.

The Three Waters team will be working with the project team to complete three new water pipelines from the wells located on site. This has required the use of some of the grassed area used by the Farmers Market. The project team and CBC have met with the organisers of the Farmers Market to advise them of the impact of the water works. The current Portaloo onsite will soon be replaced by a semi-permanent toilet solution, which is being provided by CBC and will be made available for use by the Farmers Market.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	2024/25 Discretionary Response Fund as of 29 April 2025	25/828703	90
b ⇩	Decision Matrix - YDF - Katie Chinn	25/828705	91
c ⇩	Decision Matrix - YDF - Sophia Cook	25/828706	92
d ⇩	Decision Matrix - YDF - Helena Pirnea	25/828707	93
e ⇩	Decision Matrix - OTGF - CREST	25/828708	94
f ⇩	Submission - Draft Annual Plan 2025-26	25/830341	95
g ⇩	Submission - Plan Change 20 - Industrial Plan Change	25/830343	98
h ⇩	Submission - Moorhouse Avenue pedestrian safety improvements	25/830344	99
i ⇩	Submission - Local Water Done Well	25/830345	101
j ⇩	Customer Service Request Report - March 2025	25/831453	102
k ⇩	Memo - Rāpaki Track Drinking Fountain and Toilet Signage	25/331850	103
l ⇩	Memo - Elected member Update - Sports Field Network Plan Implementation	25/831405	105
m ⇩	Memo - Moorhouse Avenue Pedestrian Safety Improvements	25/831406	151
n ⇩	Memo - Southern Lights Major Cycleway- Concept designs cost update	25/831408	156
o ⇩	Memo - Sumnervale Reserve - renewal of play module	25/423192	192
p ⇩	Memo - Use of Delegation by Manager Property Consultancy for the Stopping of a portion of Walton Street Sydenham	25/831414	195
q ⇩	Memo - Disraeli/Harman/Selwyn Intersection	25/439491	205

Signatories Ngā Kaiwaitohu

Authors

Jane Walders - Support Officer

Nime Ah Kam-Sherlock - Community Recreation Advisor

Heather Davies - Community Development Advisor

Jonathon Jones - Community Board Advisor

Shanelle Temaru-Ilalio - Community Development Advisor

Approved By

Matthew McLintock - Manager Community Governance Team

John Filsell - Head of Community Support and Partnerships

Name	Subject
Rex and Jan Raistrick	Lyttelton Street Parking Issues
Brian Anderson	Parking Restrictions, Richmond Hill Road
Hanno Sander, Coastal Pathway Group	Beachville signs
Dr Pat McIntosh, Redcliffs Residents Association	Beachville Esplanade no parking signs
Malcolm Long, Ōpāwaho Heathcote River Network	Purau Reserve Landscape/Development Plan
Helen Hardman	Willard Street Parking Issues
Jane Ellis, 19^th Battalion and Armd. Regt. Guardians Committee	ANZAC Day Ceremony in Victoria Park

Funding Request Number	Organisation	Project Name	Amount Requested	Amount Recommended
DRF24/25_025_SCH	Christchurch South Community Garden Trust	Website upgrade and associated costs.	$5,000	$5,000

Total Budget 2024/25	Granted To Date	Available for allocation	Balance If Staff Recommendation adopted
$126,010	$74,270	$51,740	$46,740

Funding Request Number	Organisation	Project Name	Amount Requested	Amount Recommended
DRF24/25_026_SCH	Mount Pleasant Memorial Community Centre and Residents Association Incorporated	Printing of community newsletter	$500	$500

Total Budget 2024/25	Granted To Date	Available for allocation	Balance If Staff Recommendation adopted
$126,010	$74,270	$51,740	$51,240

7. Correspondence
Reference Te Tohutoro:	25/910938
Responsible Officer(s) Te Pou Matua:	Jane Walders, Support Officer
Accountable ELT Member Pouwhakarae:	Andrew Rutledge, General Manager Citizens and Community

12. Waihoro Spreydon-Cashmere-Heathcote 2024-25 Discretionary Response Fund Christchurch South Community Garden Trust Website
Reference Te Tohutoro:	25/826023
Responsible Officer(s) Te Pou Matua:	Shanelle Temaru-Ilalio, Community Development Advisor Heather Davies, Community Development Advisor
Accountable ELT Member Pouwhakarae:	Andrew Rutledge, General Manager Citizens and Community

13. Waihoro Spreydon-Cashmere-Heathcote 2024-25 Discretionary Response Fund Mount Pleasant Memorial Community Centre and Residents Association Incorporated
Reference Te Tohutoro:	25/831392
Responsible Officer(s) Te Pou Matua:	Heather Davies, Community Development Advisor
Accountable ELT Member Pouwhakarae:	Andrew Rutledge, General Manager Citizens and Community