Council Information Session/Workshop
Agenda
Notice of Information Session/Workshop Te Pānui o te Hui:
A Council Information Session/Workshop will be held on:
Date: Tuesday 20 May 2025
Time: 9.30 am - 12.30 pm
Venue: Council Chambers, Civic Offices,
53 Hereford Street, Christchurch
Zoom Link: https://us02web.zoom.us/j/8305479561
Meeting ID: 830 547 9561
Membership Ngā Mema
Chairperson Deputy Chairperson Members |
Mayor Phil Mauger Deputy Mayor Pauline Cotter Councillor Kelly Barber Councillor Melanie Coker Councillor Celeste Donovan Councillor Tyrone Fields Councillor James Gough Councillor Tyla Harrison-Hunt Councillor Victoria Henstock Councillor Yani Johanson Councillor Aaron Keown Councillor Sam MacDonald Councillor Jake McLellan Councillor Andrei Moore Councillor Mark Peters Councillor Tim Scandrett Councillor Sara Templeton |
16 May 2025
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Principal Advisor Mary Richardson Chief Executive Tel: 941 8999 |
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TABLE OF CONTENTS NGĀ IHIRANGI
1. Apologies Ngā Whakapāha................................................................................. 3
Information Session/Workshop Items
2. Canterbury Water Management Strategy Zone Committee Review.......................... 5
9.30 am – 10.10 am
Presenters: Pari Hunt - Te Aporei Whakawhanaunga ā-Tiriti, Treaty Partnerships, Gavin Hutchison -Head of Three Waters and Megan Pearce - Manager Democratic Services
3. Te Kaha Surrounding Streets Re-Consultation - Setting Speed Limits Rule.............. 23
10.10 am -10.30 am
Presenters: Jennifer Rankin - Senior Project Manager and Hannah Ballantyne - Senior Engagement Advisor
4. Items Closed to the Public................................................................................ 88
2. Canterbury Water Management Strategy Zone Committee Review |
|
Reference Te Tohutoro: |
25/933467 |
Presenter(s) Te Kaipāhō : |
Pari Hunt - Te Aporei Whakawhanaunga ā-Tiriti, Treaty Partnerships, Gavin Hutchison - Head of Three Waters and Megan Pearce - Manager Democratic Services |
1. Detail Te Whakamahuki
Purpose and Origin of the Workshop |
· Workshop purpose is to give Councillors an opportunity to discuss the Canterbury Water Management Strategy (CWMS) zone committee review, including the replacement model for zone committees proposed by the Canterbury Mayoral Forum (CMF) working group. · On 1 April 2025 Environment Canterbury briefed Councillors on the zone committee review and sought their feedback. Councillors requested further staff advice at the briefing. · The review of zone committees has been led by ECan on behalf of CMF. A working group of mayors (Christchurch, Hurunui, Kaikōura, Mackenzie, Timaru), rῡnanga chairs and ECan councillors has developed a potential replacement model – called local leadership groups. · CMF proposal: The role of the proposed local leadership groups would be to connect councils and mana whenua to support collaborative and strategic freshwater management. The suggested primary function is to prioritise, align and recommend actions or projects crucial for improving local freshwater outcomes. The local leadership groups would connect with communities and interest groups through locally suitable mechanisms. |
Timing |
This workshop is expected to last for 40 minutes. |
Outcome Sought |
· Councillors receive staff advice on the zone committee review and proposed replacement model and have an opportunity to discuss this. · Councillors provide feedback on the review and proposed replacement model which can be fed back to ECan and CMF. |
ELT Consideration |
Not considered by ELT yet. The Chief Executive attends the CMF CEs Forum which has discussed the zone committee review. |
Next Steps |
ECan plans to present final recommendations to CMF at its 30 May meeting. Following the CMF decision, councils will be asked in June to take decisions on the future of zone committees in their districts. This could involve disestablishment of zone committees and establishment of new local leadership groups. |
Key points / Background |
· National direction on freshwater is currently subject to potentially significant change via Government reform. The revised national direction may result in a more centralised approach in some areas. Any local model needs to be able to work alongside new national frameworks. · There are a number of existing community groups working together to achieve local outcomes for freshwater, such as the Community Waterways Partnership and Whaka-Ora Healthy Harbour. It is important any zone committee replacement model works well with existing models of collaboration. · The CMF review of zone committees proposes local leadership groups which connect councils and mana whenua to support collaborative and strategic freshwater management. Water management is closely tied to cultural values, environmental stewardship and the principles of kaitiakitanga. Mana whenua have been part of the working group led by ECan and have fed into the process directly. · Staff experience of zone committees is that they can add bureaucracy to genuine, non-complex solutions to local freshwater issues. It is not clear how the proposed local leadership group would avoid this concern. · It is also not clear how the local leadership groups’ work on priority-setting would sit alongside existing priorities already formalised in Iwi Management Plans, the Council’s Integrated Water Strategy, Stormwater Management Plans and specific projects prioritised through long-term plans. Three Waters staff can expand on this point at the briefing. Supporting zone committee meetings was resource-intensive and challenging for our Council’s secretariat staff. There were significant issues with meetings failing for want of a quorum and in agenda-setting. Any new model should include clear terms of reference setting out the purpose, scope, membership and operation of the new groups, including a clear process for secretariat support. Democracy Services staff can speak to this point at the briefing. |
Useful Links |
Attachments Ngā Tāpirihanga
No. |
Title |
Reference |
Page |
a ⇩ |
CMF discussion brief on Zone Committee review |
25/430559 |
7 |
b ⇩ |
CMF presentation on Zone Committee review |
25/430554 |
9 |
Signatories Ngā Kaiwaitohu
Authors |
Georgina St John-Ives - Community Waterways Advisor Kataraina Fitzell-Beynon - Paearahi Elizabeth Wilson - Team Leader Policy Megan Pearce - Manager Democratic Services |
Approved By |
Gavin Hutchison - Head of Three Waters Brent Smith - General Manager City Infrastructure |
3. Te Kaha Surrounding Streets Re-Consultation - Setting Speed Limits Rule |
|
Reference Te Tohutoro: |
25/755785 |
Presenter(s) Te Kaipāhō : |
Jennifer
Rankin, Senior Project Manager |
1. Detail Te Whakamahuki
Purpose and Origin |
The purpose of the session is: · Update elected members on the implications of the new Setting of Speed Limits Rule 2024 on the speed limits previously approved for the Te Kaha Surrounding Streets project · Provide an overview on the re-consultation proposed for the Te Kaha Surrounding Streets project · Provide brief information on other projects with similar issues The origin/background to this session is: · Elected members were sent a memo on 14 April 2025 (attached) regarding the Setting of Speed Limits Rule 2024 and its implications on the capital programme – particularly related to the Gloucester Street and Te Kaha Surrounding Streets projects. · In this memo it was stated that staff would meet with the elected Council ahead of consultation. |
Timing |
This information session is expected to last for 20 minutes. |
Outcome Sought |
This is an opportunity for the Mayor and Councillors to be made aware of the proposed changes and consultation details prior to public consultation for Te Kaha commencing. Following the workshop, staff will finalise the consultation material and engagement with the community will begin. Staff will also seek direction from elected members on other projects with similar issues. The next steps (consultation on changes vs report to maintain existing speeds) will depend on the feedback given. |
ELT Consideration |
This has not specifically been to ELT. The General Manager City Infrastructure has been kept informed of the issues, and the previous memo which talks to this: Setting of Speed Limits Rule: Impact on Capital Projects 11 April 2025 (25/712526), has been shared with ELT. |
Next Steps |
Consultation will commence on Monday 26th May 2025 and close on 9th July 2025. A report will be presented to Council for approval in August 2025. |
Key points / Background |
· The Setting of Speed Limits Rule 2024 requires consultation to run for six weeks. · The consultation will be hosted on Kōrero mai | Let’s talk, and staff will notify the following groups about the proposal and opportunities to provide feedback: o Previous submitters on the 2023 Te Kaha Surrounding Streets consultation o Subscribers to the Te Kaha e-newsletter o Businesses and residential properties located within the streets that we’re proposing speed changes o Transport based stakeholders o Local schools (as specified within the Rule) There are a small number of other projects within the Transport capital programme which have similar issues. Staff will seek feedback during the session, before deciding on next steps. |
Useful Links |
· Memo: Setting of Speed Limits Rule: Impact on Capital Projects 11 April 2025
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Attachments Ngā Tāpirihanga
No. |
Title |
Reference |
Page |
a ⇩ |
Memo - Setting of Speed Limits Rule - Capital Projects - 14 April 2025 |
25/906935 |
25 |
Signatories Ngā Kaiwaitohu
Authors |
Jenny Rankin - Senior Project Manager Hannah Ballantyne - Senior Engagement Advisor David McCormick - Senior Traffic Engineer |
Approved By |
Jacob Bradbury - Manager Planning & Delivery Transport Lynette Ellis - Head of Transport & Waste Management Brent Smith - General Manager City Infrastructure |
The information session/workshop items noted from the next page will not be open to the public under the sections of the Local Government Official Information and Meetings Act 1987 (LGOIMA) outlined in the table on the following page. The full wording of the noted LGOIMA sections is found in section 6 or section 7 of the Act.
In the Council's view, these reasons for exclusion are not outweighed by public interest considerations in section 7(1) favouring their release.
The public can ask the Ombudsman to review this decision. Information about how to make a complaint is available at www.ombudsman.parliament.nz or freephone 0800 802 602.
GENERAL SUBJECT OF EACH MATTER TO BE CONSIDERED |
SECTION |
SUBCLAUSE AND REASON UNDER THE ACT |
PUBLIC INTEREST CONSIDERATION |
Potential Release Review Date and Conditions |
|
5. |
Enable Services Ltd - Post-investment Review |
s7(2)(b)(ii) |
Prejudice Commercial Position |
The public interest is not outweighed by the risk of commercially sensitive information being released. |
30 September 2026 Once the commercial information is in the public domain |
6. |
Venues Ōtautahi - One NZ Stadium at Te Kaha - Commercialisation Update |
s7(2)(b)(ii), s7(2)(h) |
Prejudice Commercial Position, Commercial Activities |
The information that will be provided is the subject of contracts, or contracts that are being progressed and is subject to confidentiality agreements between VO and the third parties. |
1 July 2026 After One NZ Stadium at Te Kaha operations have commenced. |