Agenda of Council Information Session/Workshop

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Council Information Session/Workshop

Agenda

Notice of Information Session/Workshop Te Pānui o te Hui:

A Council Information Session/Workshop will be held on:

Date: Monday 19 May 2025

Time: 9.30 am

Venue: Council Chambers, Civic Offices,
53 Hereford Street, Christchurch

Membership Ngā Mema

Chairperson

Deputy Chairperson

Members

Mayor Phil Mauger

Deputy Mayor Pauline Cotter

Councillor Kelly Barber

Councillor Melanie Coker

Councillor Celeste Donovan

Councillor Tyrone Fields

Councillor James Gough

Councillor Tyla Harrison-Hunt

Councillor Victoria Henstock

Councillor Yani Johanson

Councillor Aaron Keown

Councillor Sam MacDonald

Councillor Jake McLellan

Councillor Andrei Moore

Councillor Mark Peters

Councillor Tim Scandrett

Councillor Sara Templeton

15 May 2025

Principal Advisor

Mary Richardson

Chief Executive

Tel: 941 8999

mary.richardson@ccc.govt.nz

To watch the meeting live, or previous meeting recordings, go to:

http://councillive.ccc.govt.nz/live-strea

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TABLE OF CONTENTS NGĀ IHIRANGI

1. Apologies Ngā Whakapāha................................................................................. 3

Information Session/Workshop Items

2. Annual Plan 25/26 Workshop.............................................................................. 5

[Presenter: Peter Ryan - Head of Corporate Planning & Performance
Bede Carran - General Manager Finance, Risk & Performance / Chief Financial Officer]

3. Update on establishing a searchable decision-making transparency tool................ 51

[Presenter: Matt Boult – Team Leader Governance Process
Cath Parr – Manager Digital Solutions]

4. Development Contributions Policy - workshop on submissions and post-consultation changes......................................................................................................... 77

[Presenter: Ellen Cavanagh, Senior Policy Analyst
Hannah Ballantyne, Senior Engagement Advisor ]

2. Annual Plan 25/26 Workshop
Reference Te Tohutoro:	25/896261
Presenter(s) Te Kaipāhō :	Peter Ryan - Head of Corporate Planning & Performance Bede Carran - General Manager Finance, Risk & Performance / Chief Financial Officer

1. Detail Te Whakamahuki

Purpose and Origin of the Workshop	· To brief Council on the Annual Plan 25/26 process, including matters arising from the consultation and hearings process. · Content to cover: o Recap of Annual Plan process o Thematic Analysis from consultation and hearings, including analysis around each Consultation Document option o Updated financial position o Next Steps for Annual Plan o Additional feedback on the draft Development Contributions Policy (separate item) The Workshop scheduled for Monday 19 April 2025, is for information only. Guidance for the final 2025/26 Annual Plan development will be requested at the subsequent Workshops scheduled between 22 and 27 May 2025.
Timing	This workshop is scheduled from 9.30 am to 4.30 pm, commencing with the Annual Plan component and to be followed by a workshop on response to the request for information on a decision-making transparency tool and Development Contributions Policy.
Outcome Sought	That Councillors are fully appraised of the issues raised during consultation so that they can provide guidance on the final 2025/26 Annual Plan at the Workshops scheduled between 22-27 May 2025.
ELT Consideration	ELT will consider content prior to the Workshop. The outcomes from ELT consideration will be incorporated into the presentation.
Next Steps	The following Workshop (22 May 2025) will seek guidance on: · Each of the specific Consultation Document options · Capital deliverability · Other financial issues and options
Key points / Background	· In August 2024 Council directed that, in light of the recently approved LTP 2024-34, the following Annual Plan process should be a light process focused on adjustments to the LTP. The AP process has been developed and implemented accordingly.
Useful Links	N/A

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Presentation 19 May 2025	25/957668	7

Signatories Ngā Kaiwaitohu

Authors

Tim Ward - Senior Corporate Planning & Performance Analyst

Boyd Kedzlie - Senior Corporate Planning & Performance Analyst

Approved By

Peter Ryan - Head of Corporate Planning & Performance

Bede Carran - General Manager Finance, Risk & Performance / Chief Financial Officer

3. Update on establishing a searchable decision-making transparency tool
Reference Te Tohutoro:	25/937268
Presenter(s) Te Kaipāhō :	Matt Boult – Team Leader Governance Process Cath Parr – Manager Digital Solutions

1. Detail Te Whakamahuki

Purpose and Origin

· At the 2025/2026 Draft Annual Plan adoption meeting on 12 February 2025, the Council requested the following:

A9. Report request - Decision-making tool

Council Resolved CAPL/2025/00014

That the Council:

A9. Requests staff provide advice on establishing a searchable decision-making transparency tool in time for the final adoption of the 2025/26 Annual Plan.

Councillor Templeton/Councillor Harrison-Hunt Carried

· This session is to update the Council on the findings from staff investigations to date and seek direction on next steps.

Timing

This information session is expected to last for 60 minutes.

Outcome Sought

Councillor feedback on the options presented to determine what further staff work is required.

ELT Consideration

ELT direction will be sought on potential changes to systems and processes before formal reporting back for decision.

Next Steps

Based on the guidance received in this workshop, staff will scope the work for any change that is required and complete the necessary project steps, including:

· an RFP (if needed),

· sourcing of funding

· Assessment of required resources and what work may need to be stopped or deferred to deliver changes

· The development of a timeline for the implementation of changes.

Key points / Background

The Christchurch City Council is required to have decision-making information available to citizens. For example:

· S46(A) of LGOIMA

· Local Government Act 2002 No 84 (as at 05 April 2025), Public Act 14 Principles relating to local authorities – New Zealand Legislation

Christchurch currently meets all statutory obligations around the availability of decision-making information. The initiative presents an opportunity to enhance the quality of available information and increase citizen engagement with the process.

Useful Links

· Meetings, agendas and minutes : Christchurch City Council – the current CCC governance landing page

· Meetings - Wellington City Council – the Wellington City Council governance landing page

· Meetings - Auckland City Council – the Auckland City Council governance landing page

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Transparency Options Presentation	25/954536	53

Signatories Ngā Kaiwaitohu

Authors

Matt Boult - Team Leader Governance Process

Cath Parr - Manager Digital Solutions

Approved By

Megan Pearce - Manager Democratic Services

4. Development Contributions Policy - workshop on submissions and post-consultation changes
Reference Te Tohutoro:	25/687944
Presenter(s) Te Kaipāhō :	Ellen Cavanagh, Senior Policy Analyst Hannah Ballantyne, Senior Engagement Advisor

1. Detail Te Whakamahuki

Purpose and Origin of the Workshop	· The purpose of this workshop is to provide elected members with information and analysis of submissions made on the draft Development Contributions Policy (policy). This advice is intended to inform decision making with respect to the final policy. · Under the Local Government Act 2002 (LGA) the Council is required to have a policy on development contributions (s102(2)(d)) and to review it every three years (s106(6)). The current policy was adopted in July 2021 and is due for review.
Timing	This workshop is expected to last for 90 minutes.
Outcome Sought	Elected members will be informed on matters related to consultation, feedback from submitters on the draft policy and resulting staff advice. Elected members will discuss the feedback received on the draft and the staff advice and provide feedback to staff as to preferred policy positions. This is also an opportunity for elected members to ask questions and seek clarification on the policy and associated issues.
ELT Consideration	The Development Contributions Steering Group maintains oversight of the policy review and development contributions functions. The Steering Group is chaired by the General Manager Strategy, Planning & Regulatory Services.
Next Steps	Based on the guidance received at this workshop, staff will make the required changes to the final draft policy. A report will be presented to Council in June 2025 for the final policy to be adopted.
Key points / Background	· The Council is legislatively required to have a policy on development contributions and to review that policy at least every three years. · The review of the policy began in mid-2023. The Council has received nine information sessions/workshops as part of this policy review (18 July and 28 November 2023, 30 April, 13 August, 29 October and 29 November 2024, 4 February, 18 March and 6 May 2025). · At its meeting on Wednesday 19 February 2025 the Council resolved^{^[1]} to undertake consultation on the draft policy, in accordance with section 82 of the LGA. · Public consultation started on 25 February and ran until 26 March. Forty-four submissions were received on the draft policy. · Submitters were heard in April as part of the Annual Plan hearings process.
Useful Links	· Development Contributions Policy : Christchurch City Council