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Council Information Session/Workshop

Agenda

Notice of Information Session/Workshop Te Pānui o te Hui:

A Council Information Session/Workshop will be held on:

Date:                                    Tuesday 13 May 2025

Time:                                   9.30 am – 10.30 am

Venue:                                 Council Chambers, Civic Offices,
53 Hereford Street, Christchurch
Zoom Link: https://us02web.zoom.us/j/8305479561
Meeting ID: 830 547 9561

Membership Ngā Mema

Chairperson Deputy Chairperson Members

Mayor Phil Mauger Deputy Mayor Pauline Cotter Councillor Kelly Barber Councillor Melanie Coker Councillor Celeste Donovan Councillor Tyrone Fields Councillor James Gough Councillor Tyla Harrison-Hunt Councillor Victoria Henstock Councillor Yani Johanson Councillor Aaron Keown Councillor Sam MacDonald Councillor Jake McLellan Councillor Andrei Moore Councillor Mark Peters Councillor Tim Scandrett Councillor Sara Templeton

12 May 2025

Principal Advisor

Mary Richardson

Chief Executive

Tel: 941 8999

mary.richardson@ccc.govt.nz

TABLE OF CONTENTS NGĀ IHIRANGI

 1.       Apologies Ngā Whakapāha................................................................................. 3

Information Session/Workshop Items

2.        Community Events Implementation Plan............................................................. 5

9.30 am – 10. 00 am

             Presenter: Lucy Blackmore - Manager Events and Arts

3.        Items Closed to the Public................................................................................ 24

1.   Apologies Ngā Whakapāha

Apologies will be recorded at the meeting.

2.     Community Events Implementation Plan
Reference Te Tohutoro:	25/578663
Presenter(s) Te Kaipāhō :	Lucy Blackmore, Manager Events and Arts

1. Detail Te Whakamahuki

Purpose and Origin	The Community Events Implementation Plan: 2025–2029 accompanies the Events Policy Framework and outlines the goals and actions the Council will undertake to develop, produce, and support community events in Christchurch. This is an operational document with a five-year timeframe and a three-year review cycle. It is based on the Events Policy Framework, adopted by the Council in 2017. (For more information, see: Events Policy Framework).
Timing	This information session is expected to last for 20 minutes.
Outcome Sought	The purpose of this session is to socialise the Community Events Implementation Plan with elected members.
ELT Consideration	This report has not been considered by ELT.
Next Steps	·      The Community Events Implementation Plan is operational and is underpinned by support and collaboration across Council teams. ·      It will be publicly available on the Council’s website.
Key points / Background	·    To support the development of the Community Events Implementation Plan, the Events & Arts Team, with assistance from the Research & Monitoring Team, commissioned a resident survey through Dynata. ·    The survey aimed to understand how residents feel about the events the Council produces and sponsors, who attends these events, what aspects residents value most and overall perceptions of Christchurch’s events calendar. ·    814 Christchurch and Banks Peninsula residents aged 18 and over participated. The survey was randomised and statistically representative. ·    Insights from the research have directly informed the five-year Community Events programme, helping determine what the Council should continue, develop, stop, or start. ·    There are three key goals that underpin the Community Events Implementation Plan, each goal has a specific action plan. The three goals are: Goal 1 - Deliver a dynamic events portfolio that can evolve alongside community and industry needs. Goal 2 - Enable partnerships that empower the industry to deliver uniquely Ōtautahi community events. Goal 3 - Position Ōtautahi as an events powerhouse by promoting best practice and boldly champion and advocate for the industry and our environment. Earlier this year, the Draft Plan was presented to Community Boards for feedback before being finalised.
Useful Links	·    https://ccc.govt.nz/the-council/plans-strategies-policies-and-bylaws/policies/events-policy-framework

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Draft Community Events Implementation Plan 25-29	25/871824	7

Signatories Ngā Kaiwaitohu

Author	Lucy Blackmore - Manager Events and Arts
Approved By	Nigel Cox - Head of Recreation, Sports & Events Andrew Rutledge - General Manager Citizens and Community

3.      Items Closed to the Public

The information session/workshop items noted from the next page will not be open to the public under the sections of the Local Government Official Information and Meetings Act 1987 (LGOIMA) outlined in the table on the following page. The full wording of the noted LGOIMA sections is found in section 6 or section 7 of the Act.

In the Council's view, these reasons for exclusion are not outweighed by public interest considerations in section 7(1) favouring their release.

The public can ask the Ombudsman to review this decision. Information about how to make a complaint is available at www.ombudsman.parliament.nz or freephone 0800 802 602.

ITEM NO.	GENERAL SUBJECT OF EACH MATTER TO BE CONSIDERED	SECTION	SUBCLAUSE AND REASON UNDER THE ACT	PUBLIC INTEREST CONSIDERATION	Potential Release Review Date and Conditions
4.	Resource Recovery Operating Budget Update	s6(b)(i), s7(2)(b)(ii)	Prejudice the supply of Information to the Government from Another Country, Prejudice Commercial Position	Live procurement process, on-going contract negotiation	28 June 2027 Completion of procurement process when the Service Agreement (contract) given effect.