Waipuna Halswell-Hornby-Riccarton Community Board Information Session/Workshop

Agenda

Notice of Information Session/Workshop Te Pānui o te Hui:

A Waipuna Halswell-Hornby-Riccarton Community Board Information Session/Workshop will be held on:

Date:                                    Thursday 10 April 2025

Time:                                   4 pm

Venue:                                 Rārākau: Riccarton Centre,
199 Clarence Street, Christchurch

Membership Ngā Mema

Chairperson Deputy Chairperson Members

Marie Pollisco Helen Broughton Sarah Brunton Henk Buunk Tyla Harrison-Hunt Andrei Moore Debbie Mora Mark Peters

8 April 2025

Principal Advisor Bailey Peterson Manager Community Governance Tel: 941 6743 Bailey.Peterson@ccc.govt.nz

Meeting Advisor Faye Collins Community Board Advisor Tel: 941 5108 faye.collins@ccc.govt.nz

Website: www.ccc.govt.nz

TABLE OF CONTENTS NGĀ IHIRANGI

 1.       Apologies Ngā Whakapāha................................................................................. 3

Information Session and Workshop Items

2.        Community Funding Information Session............................................................. 5

The time allocated for this Information Session/Workshop is 30 minutes.

1.   Apologies Ngā Whakapāha

Apologies will be recorded at the meeting.

2.     Community Funding Information Session
Reference Te Tohutoro:	25/637210
Presenter(s) Te Kaipāhō :	Joshua Wharton, Community Funding Team Leader Maryanne Lomax, Community Governance Manager

1. Detail Te Whakamahuki

Timing	This information session is expected to last for 30 minutes.
Purpose / Origin of the Information Session	The purpose of this information session is to update elected members on the changes to Council’s contestable funding for the 2025/26 financial year; including the new funding platform, SmartyGrants. Staff will also provide information on the range of community funding that is available to community organisations through Council. This information session is being provided in advance of a comprehensive review that will be presented to the incoming Council and Community Boards in late-2025.
Background	Council’s previous funding platform, Salesforce, was at the end of its lifecycle as an IT platform and was costing Council significant OpX to maintain. The new funding platform, SmartyGrants is used by over half of the TLA’s across New Zealand (including Environment Canterbury and Auckland City), as well as various community trusts and funding providers. It is an industry-leading solution and a social-enterprise, with fees less than ¼ other competitive options available. Compared with the outgoing solution, SmartyGrants will bring a range of improvements to Council’s community funding schemes for the community organisations who apply, staff and elected members alike. Included as Attachment A, staff have provided a summary of the contestable and non-contestable funding schemes that are available to community organisations in Christchurch. The intention is to inform elected members of these offerings, so that in interactions with community organisations, quality advice can be provided.
Key Points	·    Improved reporting capability. ·    Ease of application for groups, assessment for staff, and consideration for elected members. o  SmartyFile o  Mapping tool o  Viewing previous applications o  Ability to present a cohesive picture of all CCC funding (and detail where groups are receiving funding from withing Council) ·    The impact on Community Board splits. ·    Presentations by groups before elected member considerations of contestable funding. ·    Clarification around funding of food, trustees, and other general criteria.
Next Steps	·    A number of funds are already being administered through Smartygrants. Elected members will note an immediate improvement to the presentation of decision matrices and reports on grant-spend. ·    The remaining funds will be transferred to the new platform, before decommissioning Salesforce at the start of the new Financial Year. ·    Staff will collect and review community feedback on the changes made and adjust/improve the new platform and any processes iteratively over the coming year.
Useful Links	·    https://ccc.govt.nz/culture-and-community/community-funding ·    https://ccc.smartygrants.com.au/

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	CCC - Community Funding Scheme Overview	25/479881	7
b ⇩	Environmental Fund Comparisons	25/479883	8
c ⇩	Community Board Splits	25/504132	9

Signatories Ngā Kaiwaitohu

Authors	Josh Wharton - Team Leader Community Funding Maryanne Lomax - Manager Community Governance, Fendalton-Waimairi-Harewood
Approved By	Gary Watson - Manager Community Partnerships