Agenda of Waihoro Spreydon-Cashmere-Heathcote Community Board

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Waihoro

Spreydon-Cashmere-Heathcote Community Board

Open Minutes

Date: Thursday 13 February 2025

Time: 4 pm

Venue: Linwood Boardroom,
Gate B, 180 Smith Street,
Woolston

Present

Chairperson

Deputy Chairperson

Members

Callum Ward

Keir Leslie

Melanie Coker

Will Hall

Lee Sampson

Tim Scandrett

Sara Templeton

Principal Advisor

Shanelle Temaru-Ilalio

Acting Manager Community Governance

Tel: 941 7931

shanelle.temaru-ilalio@ccc.govt.nz

Meeting Advisor

Jonathon Jones

Community Board Advisor

Tel: 941 5563

Jonathon.Jones@ccc.govt.nz

Website: www.ccc.govt.nz

Part A Matters Requiring a Council Decision

Part B Reports for Information

Part C Decisions Under Delegation

Karakia Tīmatanga

Waiata: The Board sang a waiata to open the meeting.

The agenda was dealt with in the following order.

1. Apologies Ngā Whakapāha

Part C

Community Board Resolved SCBCC/2025/00001

That the apologies from Roy Kenneally and Tim Lindley for absence and for Melanie Coker for lateness be accepted.

Sara Templeton/Callum Ward Carried

2. Declarations of Interest Ngā Whakapuaki Aronga

Part B

There were no declarations of interest recorded.

3. Confirmation of Previous Minutes Te Whakaāe o te hui o mua

Part C

Community Board Resolved SCBCC/2025/00002

That the minutes of the Waihoro Spreydon-Cashmere-Heathcote Community Board meeting held on Thursday, 12 December 2024 be confirmed.

Tim Scandrett/Keir Leslie Carried

4. Public Forum Te Huinga Whānui

Part B

4.1

Ōpāwaho Heathcote River Network - Predator Trapping

Quentin McDonald, Chairperson, spoke on behalf of the Ōpāwaho Heathcote River Network regarding a significant project the Network is intending to commence this year – predator trapping along the banks of the Ōpāwaho Heathcote River.

After questions from members the chairperson thanked Quentin McDonald for his presentation and the work of Ōpāwaho Heathcote River Network.

Attachments

a Ōpāwaho Heathcote River Network - Predator Trapping Presentation

4.2

Replacement for the Plaque at Ashgrove Reserve

Sue Bye spoke on behalf of the Lower Cashmere Residents Association joined by Noel Collins regarding a replacement for the plaque at Ashgrove Reserve.

After questions from members the chairperson thanked Sue Bye and Noel Collins for their presentation.

Part B

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1. Refer the issues raised to staff for investigation and report back to the Board about a replacement plaque and funding.

Melanie Coker joined the meeting at 4.32 pm during consideration of item 4.3.

4.3

King Park, Mt Pleasant undesirable use and occupation

Richard Western, local resident spoke regarding concerns about undesirable use and occupation at King Park, Mt Pleasant.

After questions from members the chairperson thanked Richard Western for his presentation.

Part B

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1. Refer the issues raised to staff for investigation and report back to the Board.

2. Contact New Zealand Police and Community Patrol to request additional surveillance in the area.

Attachments

a Richard Western Presentation on King Park, Mt Pleasant undesirable use and occupation

5. Deputations by Appointment Ngā Huinga Whakaritenga

Part B

There were no deputations by appointment.

6. Presentation of Petitions Ngā Pākikitanga

Part B

There was no presentation of petitions.

7. Correspondence

Community Board Resolved SCBCC/2025/00003 Original Officer Recommendation accepted without change

Part B

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1. Receives the information in the correspondence report dated 13 February 2025 from the Sumner Community Residents Association in relation to the new Sumner Skate Park.

Callum Ward/Tim Scandrett Carried

8. Emerson Street - Proposed No Stopping Restrictions

Community Board Resolved SCBCC/2025/00004 Original Officer Recommendation accepted without change

Part C

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1. Receives the information in the Emerson Street - Proposed No Stopping Restrictions Report.

2. Notes that the decision in this report are assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3. Revokes any previous resolutions pertaining to traffic controls made pursuant to any bylaw to the extent that they are in conflict with the parking or stopping restrictions described in resolution 4 below.

4. Approves that in accordance with Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017, that the stopping of vehicles be prohibited at any time on the west side of Emerson Street, commencing at a point 23 metres south of its intersection with Poulson Street, and extending in a southerly direction for a distance of 14 metres, as detailed on Attachment A.

5. Approves that these resolutions take effect when parking signage and/or road markings that evidence the restrictions described in this staff report are in place (or removed in the case of revocations).

Callum Ward/Melanie Coker Carried

9. Ferry Road Pedestrian Island Crossing Proposed No Stopping Restrictions

Community Board Resolved SCBCC/2025/00005 Original Officer Recommendation accepted without change

Part C

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1. Receives the information in the Ferry Road Pedestrian Island Crossing Proposed No Stopping Restrictions Report.

2. Notes that the decision in this report are assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

4. Approves that in accordance with Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017, that the stopping of vehicles be prohibited at any time on the south side of Ferry Road, commencing at a point 15 metres west of its intersection with Settlers Crescent and extending in a westward direction for a distance of 39 metres, as detailed on Attachment A.

5. Approves that in accordance with Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017 that the parking of vehicles be restricted to a maximum period of 30 minutes on the south side of Ferry Road, commencing at a point 91 metres west of its intersection with Settlers Crescent and extending in a westward direction for a distance of 10 metres. This restriction is to apply at all times.

6. Approves that in accordance with Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017, that the stopping of vehicles be prohibited at any time on the south side of Ferry Road, commencing at a point 102 metres west of its intersection with Settlers Crescent and extending in a westward direction for a distance of 17 metres, as detailed on Attachment A.

7. Approves that in accordance with Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017 that the parking of vehicles be restricted to a maximum period of 30 minutes on the south side of Ferry Road, commencing at a point 119 metres west of its intersection with Settlers Crescent and extending in a westward direction for a distance of 5.5 metres. This restriction is to apply at all times.

8. Approves that these resolutions take effect when parking signage and/or road markings that evidence the restrictions described in this staff report are in place (or removed in the case of revocations).

Tim Scandrett/Sara Templeton Carried

10. Tree Removals for South Library Omokihi

Community Board Resolved SCBCC/2025/00006 Original Officer Recommendation accepted without change

Part C

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1. Receives the information in the Tree Removals for South Library Omokihi Report.

2. Notes that the decision in this report is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3. Grant staff the approval necessary to undertake the removal of trees as shown on the attached Tree Removal Plan, to facilitate the redevelopment of the Ōmōkihi South Library site.

4. Notes that there may be scope to retain and work around some of the trees proposed for removal as the project progresses through investigating alternatives including but not limited to minor realignments to path layout or improving sightlines by pruning the canopy of existing trees.

Tim Scandrett/Lee Sampson Carried

Attachments

a Staff report presentation - Tree Removals for South Library Omokihi

11. Tree Removal, Hoon Hay Park section of Ballintines Drain Naturalisation.

Community Board Resolved SCBCC/2025/00007 Original Officer Recommendation accepted without change

Part C

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1. Receives the information in the Tree Removal, Hoon Hay park section of Ballintines Drain Naturalisation.

2. Notes that the decision in this report is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3. Approves the removal of the three trees as described in the Tree assessment dated December 2024, location aerial and photo. Attachment B to the Report on the meeting agenda.

4. Approves the Concept Pan which includes the planting of new native trees and shrubs. Attachment A to the report on the meeting agenda.

Callum Ward/Melanie Coker Carried

12. Waihoro Spreydon-Cashmere-Heathcote Community Board Area Report - February 2025

Community Board Resolved SCBCC/2025/00008 Original Officer Recommendation accepted without change

Part B

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1. Receives the information in the Waihoro Spreydon-Cashmere-Heathcote Community Board Area Report - February 2025 Report.

Callum Ward/Sara Templeton Carried

13. Elected Members’ Information Exchange Te Whakawhiti Whakaaro o Te Kāhui Amorangi

Part B

- A member noted the issue of rubbish bins falling over in the wind and work underway to explore funding latches.

- A member noted the ongoing footpath disruption on Nayland Street due to rockfall from the earthquakes in 2011 that has not been cleaned up.

- A member noted ongoing safety concerns about the road layout at Athelstan Street and Simeon Street.

- A member noted the attendance of Board members at the Picnic in the Park event at Barrington Park, next to Spreydon Library on 24 January 2025.

- Two members noted their meeting with a representative of The Yarns Men, a charitable foundation focused on suicide prevention that is looking for a venue in the Waihoro Community Board area.

- A member met with a local resident on Rose Street about concerns of frequent road works on the street.

- A member noted a interest in having a crossing similar to the crossing outside Waltham School near St Martins New World.

- A member noted the upcoming review of the Cashmere round-about.

- A member noted the Crankworx mountain bike event would be taking place at the Christchurch Adventure Park from 13-16 February 2025.

- A member noted that the upgrades to Sumner Esplanade look good.

- A member noted the upcoming opening of Cornelius O'Connor Reserve half basketball court.

- A member noted pool heating issues at Pioneer pool.

- A member attended the Sommerfield Residents Association meeting on 10 February 2025.

- A member noted that the Board would be hosting a workshop on 27 February on the Local Alcohol Policy.

- A member noted that the Addington Bush BBQ would be held on 15 February 2025.

- A member noted a meeting with Council staff and the Ōpāwaho Heathcote River Network on 21 January 2025 to discuss the Lower Heathcote Guidance plan.

- A member noted a meeting on 4 February 2025 with a delegation of estuary bird specialists and educators from South Korea and Council staff.

Karakia Whakakapi

Meeting concluded at 5.25pm.

CONFIRMED THIS 13 DAY OF MARCH 2025

Callum Ward

Chairperson

8. Rifle Range Stream Stabilisation Project - Barnett Park
Reference Te Tohutoro:	25/186011
Responsible Officer(s) Te Pou Matua:	Jason Tickner – Parks and Recreation Planner Kevin Williams – Project Manager Stormwater & Waterways Delivery
Accountable ELT Member Pouwhakarae:	Andrew Rutledge, Acting General Manager Citizens and Community

1. Purpose and Origin of the Report Te Pūtake Pūrongo

1.1 The purpose of this report is to seek a decision from the Waihoro Spreydon-Cashmere-Heathcote Community Board for the approval of the landscaping plan for the Rifle Range Stream stabilisation and pedestrian bridge replacement at Barnett Park.

2. Officer Recommendations Ngā Tūtohu

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1. Receives the information in the Rifle Range Stream Stabilisation Project - Barnett Park Report.

2. Approve the Rifle Range Stream Landscape Plan, dated February 2025, Attachment A to the Report on the meeting agenda.

3. Notes that the decisions in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy 2019. The level of significance was determined by the low number of people affected, the low level of impact this plan would have on future social, economic, environmental and cultural wellbeing of the area, and the low risks to the Council, ratepayers and wider community of carrying out this landscape plan.

3. Executive Summary Te Whakarāpopoto Matua

3.1 This project is to stabilise part of Rifle Range Stream situated in Barnett Park and reduce sediment discharge into Ihūtai Avon-Heathcote Estuary.

3.2 The project results from a request by the Redcliffs Residents Association (RRA) to stabilise the stream.

3.3 This is for the first stage of the stabilisation project which consists of 200 metres of earthworks and planting upstream of the Barnett Park Orion Substation.

3.4 The project also includes the renewal of the existing pedestrian bridge, which has been undermined due to scouring of the stream banks.

3.5 Based on the approval of this plan, works are intended to start Autum 2025 (subject to ground and weather conditions).

4. Background/Context Te Horopaki

4.1 Rifle Range Stream is observed to deliver heavily sediment-laden water to the estuary during storms. Clumps of grass caught in trash racks indicate that some of the sediment originates from stream bank erosion, and erosion pockets in the stream banks give a similar indication. A request came from the RRA to stabilise the stream banks to mitigate erosion.

4.2 The request from the RRA to remediate this matter is a good fit with an LTP programme titled “Port Hills and Lyttlelton Harbour Erosion and Sediment” whose purpose is hillside stabilisation. Three Waters Unit has added the Rifle Range Stream project to a list of projects under the wider programme.

4.3 The extent of the first stage of work is the 200 metres section upstream of the Orion electrical substation.

4.4 Design is completed for Stage 1 and the project has been consulted on as part of the Barnett Park Landscape Plan.

4.5 A downstream stabilisation stage may follow in the next financial year. This future section of works is from the substation downstream to Bay View Road. This stage is yet to be designed and have budget allocated.

Options Considered Ngā Kōwhiringa Whaiwhakaaro

4.6 The following reasonably practicable options were considered and are assessed in this report:

4.6.1 Stabilisation through bioengineering to reduce sediment loading.

4.6.2 Stabilisation though hard engineering solutions to reduce sediment loading.

4.6.3 Do nothing.

4.7 The following options were considered but ruled out:

4.7.1 Pipe/culvert the stream.

4.7.2 Dam the stream to act as a sediment trap.

Options Descriptions Ngā Kōwhiringa

4.8 Preferred Option: Stabilisation through bioengineering

4.8.1 Option Description: Batter back the incised stream faces and replant in native vegetation.

4.8.2 Option Advantages

· Cost effective

· Biodiversity and ecological improvements

· Reduces sediment loading

· Increases storage capacity

· Works can be undertaken under the Council's global stormwater consents

4.8.3 Option Disadvantages

· Earthworks required increasing temporary risk of additional sedimentation

4.9 Other Option 2 – Hard Engineering Solution

4.9.1 Option Description: install a substantial amount of rock lining.

4.9.2 Option Advantages

· Reduced sediment loading from incised banks

4.9.3 Option Disadvantages

· Costly solution

· Decrease biodiversity and ecology in waterway

· Requires maintenance and renewal over time

4.10 Other Option 3 – Do nothing

4.10.1 Option Description: Do not undertake any improvement to waterway to reduce sedimentation

4.10.2 Option Advantages

· No cost

4.10.3 Option Disadvantages

· No improvement on water quality/ no reduction in sediment reaching the Ihūtai Avon-Heathcote Estuary (ecological impacts)

· Inaction to known sedimentation issues may breach regional planning rules and the Council’s Stormwater Discharge Consent

· Public dissatisfaction

5. Financial Implications Ngā Hīraunga Rauemi

Capex/Opex Ngā Utu Whakahaere

	Recommended Option Bioengineering	Option 2 – Hard Engineering	Option 3 – Do Nothing
Cost to Implement	Estimate $400,000 – Current planned section	Estimate of $800,000	Nil
Maintenance/Ongoing Costs	No impact from current maintenance costs. May even have a reduced cost over time as the planting establishes.	Not costed.	Nil (Environmental costs)
Funding Source	CPMS Project 69218 Port Hills Revegetation and Sediment Control, Stage 1.	NA	NA
Funding Availability	Current stage has $400,000 allocated from the project funding of $2.7m to FY29	No	NA
Impact on Rates	Nil, Works are within the current LTP	NA	Nil

6. Considerations Ngā Whai Whakaaro

Risks and Mitigations Ngā Mōrearea me ngā Whakamātautau

6.1 It is considered that there is low risk in this project, as it is community driven and is funded.

6.2 There will be a temporary risk of increased sedimentation and erosion during the construction period. This will be managed through sediment control mechanisms and measures (for example silt fencing, hydroseeding etc).

6.3 The area will be fenced and any lizards relocated from the site for the construction period.

Legal Considerations Ngā Hīraunga ā-Ture

6.4 As per the Christchurch City Council’s Delegation Register, 20^th February 2025, the Community Board has the delegation to;

“Approve and adopt any new landscape development plans for parks and reserves provided the design is within the policy and budget set by the Council.”

(Part D – Sub Part 1 - Community Boards, pg. 96)

6.5 Other Legal Implications:

6.5.1 The works will be undertaken in accordance with conditions of the Council’s Global Stormwater Consent (CRC146620, CRC100748.1, CRC100749).

Strategy and Policy Considerations Te Whai Kaupapa here

6.6 The required decision:

6.6.1 Aligns with the Christchurch City Council’s Strategic Framework, in particular the community outcome for a ‘green and liveable city’.

6.6.2 The project is assessed as low significance in relation to the Christchurch City Council’s Significance and Engagement Policy 2019. The level of significance was determined by the low number of people affected, the low level of impact this plan would have on future social, economic, environmental and cultural wellbeing of the area, and the low risks to the Council, ratepayers and wider community of carrying out this landscape plan.

6.6.3 Is consistent with Council’s Plans and Policies, in particular the Biodiversity Strategy 2008 – 2035.

6.7 This report supports the Council's Long Term Plan (2024 - 2034):

6.8 Stormwater Drainage

6.8.1 Activity: Stormwater Drainage

· Level of Service: 14.0.4.1 Minimum length of 500m of bank naturalised per year (based on a single side of the waterway) - >=95%

· Level of Service: 14.0.3 Resident satisfaction with Council’s management of the stormwater network - 45%

6.9 Parks, Heritage and Coastal Environment

6.9.1 Activity: Parks and Foreshore

· Level of Service: 6.3.5 Customer satisfaction with the recreational opportunities and ecological experiences provided by the City’s Regional Parks - >=80%

Community Impacts and Views Ngā Mariu ā-Hāpori

6.10 Early engagement with the Redcliffs Residents’ Association took place on 11 August 2024. Staff met with the association and discussed the Rifle Range Stream stabilisation project as well as the Barnett Park landscape plan project. No feedback was given on the Rifle Range Stream stabilisation project.

6.11 Consultation started on 21 August and ran until 19 September 2024. An email was sent to 29 key stakeholders, including the Redcliffs Residents’ Association, local school, local sports clubs, and environmental advocacy groups.

6.12 The consultation was hosted on Kōrero mai | Let’s Talk which had 592 views throughout the consultation period.

6.13 A range of marketing tactics was used to promote consultation to the community including social media, letter drops to residents neighbouring Barnett Park, and physical signs at the entrances to the park. The consultation was shared to three local community group pages. The local library was provided with leaflets with information about the consultation and instructions on how to make a submission.

6.14 Additional consultation and plan review was had with the RRA Barnett Park subcommittee on the 14^th of February 2025. The group were supportive of the plans.

Summary of Submissions Ngā Tāpaetanga

6.15 Submissions were made by one recognised organisation and 31 individuals. All submissions are available in Attachment A.

6.16 Submitters made the following requests:

· Provide a barrier to protect the waterways from dogs (6)

· Keep the stream naturalised (2)

Impact on Mana Whenua Ngā Whai Take Mana Whenua

6.17 The decision does not involve a significant decision in relation to ancestral land, a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Mana Whenua, their culture, and traditions.

6.18 As part of initial engagement with Mahaanui Kurataiao Ltd, they identified that; “naturalisation of drains is consistent with the kaupapa of the Mahaanui IMP, provided that appropriate planting, erosion/sediment controls, and fish passage are provided for. In addition, archaeology and other taonga animal species that may be impacted by works (such as lizards) must have appropriate measures in place”

6.19 Distribution of the Plans for detailed design will be provided to Mahaanui Kurataiao Ltd and/or Whitiora for further review when completed and as per the conditions of the Council’s Global Resource Consent.

Climate Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi

6.20 The decision in this report is likely to:

6.20.1 Contribute positively to adaptation to the impacts of climate change.

6.20.2 Contribute positively to emissions reductions.

6.21 This report will impact emissions reduction and adaptation to the impacts of climate change through significantly more plants/trees being planted.

7. Next Steps Ngā Mahinga ā-muri

7.1 The next steps are to finalise detailed design and tender the works. This would be followed by construction this autumn (note: timing is subject to suitable ground and weather conditions).

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Rifle Range Stream Landscape Plan	25/349662	25
b ⇩	Rifle Range Stream stabilisation - Submission Table (Public)	25/338041	26

In addition to the attached documents, the following background information is available:

Document Name – Location / File Link

Not applicable

Signatories Ngā Kaiwaitohu

Authors

Jason Tickner - Parks & Recreation Planner

Kevin Williams - Project Manager

Kiran Skelton - Engagement Advisor

Approved By

Kelly Hansen - Manager Parks Planning & Asset Management

Paul Devlin - Manager Regional Parks

Rupert Bool - Acting Head of Parks

9. Dryden Street / Stoke Street - Proposed No Stopping Restrictions
Reference Te Tohutoro:	25/79977
Responsible Officer(s) Te Pou Matua:	Toni Dakers, Traffic Engineer
Accountable ELT Member Pouwhakarae:	Brent Smith, Acting General Manager City Infrastructure

1. Purpose and Origin of the Report Te Pūtake Pūrongo

1.1 The purpose of this report is to seek the approval of the Waihoro Spreydon-Cashmere -Heathcote Community Board for no stopping restrictions to be marked at the intersection of Dryden Street and Stoke Street, Sumner.

1.2 This report has been written in response to a request from the Associate Principal of Sumner Primary School to install no stopping restrictions to prevent drivers obstructing access for pedestrians.

2. Officer Recommendations Ngā Tūtohu

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1. Receives the information in the Dryden Street / Stoke Street - Proposed No Stopping Restrictions Report.

2. Notes that the decision in this report are assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

4. Approves that in accordance with Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017, that the stopping of vehicles be prohibited at any time on the southeast side of Stoke Street, commencing at its intersection with Dryden Street and extending in a northeast direction for a distance of nine metres, as detailed on Attachment A.

5. Approves that in accordance with Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017, that the stopping of vehicles be prohibited at any time on the southeast side of Stoke Street, commencing at its intersection with Dryden Street and extending in a southwest direction for a distance of nine metres, as detailed on Attachment A.

6. Approves that in accordance with Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017, that the stopping of vehicles be prohibited at any time on the southwest side of Dryden Street, commencing at its intersection with Stoke Street and extending in a southeast direction for a distance of six metres, as detailed on Attachment A.

7. Approves that in accordance with Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017, that the stopping of vehicles be prohibited at any time on the northeast side of Dryden Street, commencing at its intersection with Stoke Street and extending in a southeast direction for a distance of six metres, as detailed on Attachment A.

3. Executive Summary Te Whakarāpopoto Matua

3.1 Safety concerns have been raised about parked vehicles blocking access for pedestrians at the intersection of Dryden Street and Stoke Street. This is specifically an issue during peak school arrival and departure times when drivers are observed to park over the footpath or directly on the corners of the intersection.

3.2 No stopping restrictions are proposed to deter drivers from parking in these locations and increase visibility at the intersection.

3.3 The recommended option is to install no stopping restrictions in accordance with Attachment A.

4. Background/Context Te Horopaki

4.1 The northern end of Dryden Street intersects with Stoke Street via an uncontrolled T intersection, with priority given to Stoke Street. Dryden Street is a no exit street, which provides access to Sumner Primary School at its southern end.

4.2 High parking demands are observed on this section of Dryden Street and at the intersection during school arrival and departure times. Outside of these times a low parking demand is generally observed.

4.3 Angle parking is marked along the southwest side of Dryden Street. A six metre gap between the intersection and end of the angle parks is often occupied by parked vehicles during peak times. This impedes visibility to oncoming traffic for drivers exiting Dryden Street and blocks access for any pedestrian looking to cross in this location.

4.4 Due to the wide access over the dish channel drain, drivers are also observed to mount the kerb and block the footpath at times.

4.5 Drivers are already prohibited from parking within six metres of an intersection (or on the footpath) however this is an ongoing issue, so no stopping restrictions are proposed to reinforce this and ensure the area is kept clear.

4.6 There have been no crashes reported at this intersection within the last five years. The intersection is classified as low risk under Council’s risk mapping system.

4.7 If approved, the recommendations will be implemented within the current financial year (generally around four weeks after the contractor receives the request, but this is subject to other factors such as resourcing and prioritisation beyond Council’s control).

Options Considered Ngā Kōwhiringa Whaiwhakaaro

4.8 The following reasonably practicable options were considered and are assessed in this report:

4.8.1 Mark no stopping restrictions in accordance with Attachment A.

4.8.2 Do Nothing.

4.9 The following options were considered but ruled out:

4.9.1 Mark no stopping restrictions along Stoke Street to meet the Safe Intersection Sight Distance standards in accordance with Austroads:

· This would result in the removal of around eight on street parking spaces. This option was not progressed as this is a low volume, no exit section of Dryden Street within a residential area. No crashes have been reported at the intersection (within the last five years) and low parking demands are generally observed, which allows drivers turning from Dryden Street to see around and between parked vehicles. The proposal has focused on the specific issue that has been raised about drivers parking close to the corners of the intersection.

Options Descriptions Ngā Kōwhiringa

4.10 Preferred Option: Mark no stopping restrictions in accordance with Attachment A.

4.10.1 Option Advantages

· Provides reinforcement to drivers not to park over the footpath or on the immediate corners of the intersection.

· Improves visibility for drivers exiting Dryden Street during peak times.

· Addresses the concerns raised by the school relating to pedestrian safety.

4.10.2 Option Disadvantages

· Removal of up to two on street parking spaces on Stoke Street.

4.11 Alternative Option: Do nothing.

4.11.1 Option Advantages

· Retains up to two on street parking spaces.

4.11.2 Option Disadvantages

· Does not address the concerns raised relating to pedestrian safety during busy times.

5. Financial Implications Ngā Hīraunga Rauemi

Capex/Opex Ngā Utu Whakahaere

	Recommended Option	Option 2 – Consultation Option
Cost to Implement: Capital Operational	- Approximately $180 for line marking - $750 for staff time (reporting and investigation)	- n/a - $750 for staff time (reporting and investigation)
Maintenance/Ongoing Costs	Will be added to and covered by the area maintenance contract	n/a
Funding Source	Traffic Operations Team Operational budget	n/a
Funding Availability	Funding available	n/a
Impact on Rates	Negligible	n/a

6. Considerations Ngā Whai Whakaaro

Risks and Mitigations Ngā Mōrearea me ngā Whakamātautau

6.1 None identified.

Legal Considerations Ngā Hīraunga ā-Ture

6.2 Statutory and/or delegated authority to undertake proposals in the report:

6.2.1 Part 1, Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017 provides Council with the authority to install parking or stopping restrictions by resolution.

6.2.2 The Community Boards have delegated authority from the Council to exercise the delegations as set out in the Delegations Register. The list of delegations for the Community Boards includes the resolution of stopping and traffic control devices.

6.2.3 The installation of any signs and/or markings associated with traffic control devices must comply with the Land Transport Rule: Traffic Control Devices 2004.

6.3 Other Legal Implications:

6.3.1 There is no other legal context, issue, or implication relevant to this decision.

6.3.2 This specific report has not been reviewed and approved by the Legal Services Unit however the report has been written using a general approach previously approved of by the Legal Services Unit, and the recommendations are consistent with the policy and legislative framework outlined in this report.

Strategy and Policy Considerations Te Whai Kaupapa here

6.4 The required decision:

6.4.1 Aligns with the Christchurch City Council’s Strategic Framework.

6.4.2 The recommendations in this report are consistent with the Christchurch Suburban Parking Policy.

6.4.3 The decisions in this report are assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy. The level of significance was determined by the low level of impact and low number of people affected by the recommended decision.

6.5 The community engagement and consultation outlined in this report reflect the assessment.

6.6 This report supports the Council's Long Term Plan (2024 - 2034):

6.7 Transport

6.7.1 Activity: Transport

· Level of Service: 10.0.6.2 Reduce the number of death and serious injury crashes on the local road network - Five year rolling average <100 crashes per year

Community Impacts and Views Ngā Mariu ā-Hāpori

6.8 Affected property owners and residents were advised of the recommended option by letter. Seven letters were delivered. The proposal was also emailed to the school’s Associate Principal who raised the original concern.

6.9 The school confirmed their support for the proposal.

6.10 One further submission was received which questioned the reasoning and safety of the proposal; specifically pedestrians crossing near the intersection. This is a standard treatment at intersections to ensure pedestrians cutdowns are kept clear. As noted in the body of this report, the proposal is intended to address the specific issue of drivers parking immediately at the intersection and obstructing the footpath.

6.11 The Team Leader Parking Compliance supports the preferred option.

6.12 The decision affects the following wards/Community Board areas:

6.12.1 Heathcote Ward

6.12.2 Waihoro Spreydon-Cashmere-Heathcote Community Board.

Impact on Mana Whenua Ngā Whai Take Mana Whenua

6.13 The decision does not involve a significant decision concerning ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Mana Whenua, their culture and traditions.

6.14 The decision does not involve a matter of interest to Mana Whenua and will not impact on our agreed partnership priorities with Ngā Papatipu Rūnanga.

Climate Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi

6.15 The proposals in this report are unlikely to contribute significantly to adaptation to the impacts of climate change or emissions reductions.

7. Next Steps Ngā Mahinga ā-muri

7.1 If approved, staff will arrange for the markings to be installed.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Site Plan - Dryden Street / Stoke Street Intersection	25/135729	50

In addition to the attached documents, the following background information is available:

Document Name – Location / File Link

Not applicable

Signatories Ngā Kaiwaitohu

Author

Toni Dakers - Traffic Engineer

Approved By

Gemma Dioni - Acting Team Leader Traffic Operations/Principal Advisor

Stephen Wright - Manager Operations (Transport)

10. Pablo Place / Sparks Road - Proposed No Stopping Restrictions
Reference Te Tohutoro:	25/233071
Responsible Officer(s) Te Pou Matua:	Toni Dakers, Traffic Engineer
Accountable ELT Member Pouwhakarae:	Brent Smith, Acting General Manager City Infrastructure

1. Purpose and Origin of the Report Te Pūtake Pūrongo

1.2 This report has been written in response to a concern raised by a member of the public about the layout of the intersection.

2. Officer Recommendations Ngā Tūtohu

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1. Receives the information in the Pablo Place / Sparks Road - Proposed No Stopping Restrictions Report.

2. Notes that the decision in this report are assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

4. Approves that in accordance with Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017, that the stopping of vehicles be prohibited at any time on the northwest side of Sparks Road, commencing at its intersection with Pablo Place and extending in a northeast direction for a distance of 17 metres, as detailed on Attachment A (TG150151, dated 28/01/25).

5. Approves that in accordance with Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017, that the stopping of vehicles be prohibited at any time on the northeast side of Pablo Place, commencing at its intersection with Sparks Road and extending in a northwest direction for a distance of 10 metres, as detailed on Attachment A (TG150151, dated 28/01/25).

6. Approves that these resolutions take effect when parking signage and/or road markings that evidence the restrictions described in this staff report are in place (or removed in the case of revocations).

3. Executive Summary Te Whakarāpopoto Matua

3.1 Staff have investigated options to improve the safety of the Pablo Place / Sparks Road intersection in response to a complaint from a member of the public about the intersection layout, specifically the alignment of the kerb on the northeast corner.

3.2 No stopping restrictions are proposed to improve delineation and the prominence of the kerb for eastbound drivers travelling along Sparks Road. The restriction will also ensure parked vehicles do not obstruct visibility for drivers exiting Pablo Place or obstruct the traffic lane on Sparks Road.

3.3 The recommended option is to install no stopping restrictions in accordance with Attachment A.

4. Background/Context Te Horopaki

4.1 Pablo Place intersects with Sparks Road via an uncontrolled T intersection with priority given to Sparks Road.

4.2 A shared cycle and pedestrian path extends around the northeast corner of the intersection, continuing north along Pablo Place.

4.3 As a result of the wider path on this corner of the intersection, the alignment of the kerb on Sparks Road changes. The carriageway width narrows as eastbound vehicles pass through the intersection. The proposed no stopping restrictions will help to improve the delineation for eastbound vehicles on Sparks Road.

4.4 The existing no stopping restrictions on Sparks Road terminate 17 metres to the east of the Pablo Place intersection. The proposed no stopping restriction extends through to the intersection to provide consistency on this route and reinforce to drivers not to park in a location where they are obstructing the traffic lane on Sparks Road.

4.5 A search of the Waka Kotahi NZ Transport Agency’s crash analysis system (CAS) has been undertaken. No crashes have been reported in CAS over the last five years. However, the proposal was generated in response to a recent crash which was reported directly to staff. This involved a vehicle travelling eastbound on Sparks Road which hit the kerb. Continuity lines are already marked through this intersection, however the proposed markings are intended to further improve delineation on this approach.

4.6 The intersection is classified as low risk under Council’s risk mapping system.

Options Descriptions Ngā Kōwhiringa

4.8 Preferred Option: Mark no stopping restrictions in accordance with Attachment A.

4.8.1 Option Advantages

· Improves the prominence of the kerb.

· Reinforces to drivers not to stop on this section of Sparks Road where they would obstruct the traffic lane.

· Improves visibility at the intersection.

· Provides consistency with other markings on Sparks Road.

4.8.2 Option Disadvantages

· Removal of up to one parking space on Pablo Place.

4.9 Alternative Option – Do nothing

4.9.1 Option Advantages

· No cost to implement

4.9.2 Option Disadvantages

· Does not address any of the concerns raised or described in the body of this report

5. Financial Implications Ngā Hīraunga Rauemi

Capex/Opex Ngā Utu Whakahaere

	Recommended Option	Do Nothing
Cost to Implement: Capital Operational	- Approximately $170 for line marking - $750 for staff time (reporting and investigation)	n/a - $750 for staff time (reporting and investigation)
Maintenance/Ongoing Costs	Will be added to and covered by the area maintenance contract	n/a
Funding Source	Traffic Operations Team Operational budget	n/a
Funding Availability	Funding available	n/a
Impact on Rates	Negligible	n/a

6. Considerations Ngā Whai Whakaaro

Risks and Mitigations Ngā Mōrearea me ngā Whakamātautau

6.1 None identified.

Legal Considerations Ngā Hīraunga ā-Ture

6.2 Statutory and/or delegated authority to undertake proposals in the report:

6.2.1 Part 1, Clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017 provides Council with the authority to install parking or stopping restrictions by resolution.

6.2.3 The installation of any signs and/or markings associated with traffic control devices must comply with the Land Transport Rule: Traffic Control Devices 2004.

6.3 Other Legal Implications:

6.3.1 There is no other legal context, issue, or implication relevant to this decision.

Strategy and Policy Considerations Te Whai Kaupapa here

6.4 The required decision:

6.4.1 Aligns with the Christchurch City Council’s Strategic Framework.

6.4.2 The recommendations in this report are consistent with the Christchurch Suburban Parking Policy.

6.5 The community engagement and consultation outlined in this report reflect the assessment.

6.6 This report supports the Council's Long Term Plan (2024 - 2034):

6.7 Transport

6.7.1 Activity: Transport

· Level of Service: 10.0.6.1 Reduce the number of death and serious injury crashes on the local road network (DIA 1) - 4 less than previous FY.

Community Impacts and Views Ngā Mariu ā-Hāpori

6.8 The affected property owner was advised of the recommended option by letter drop. No feedback was received. No further consultation was undertaken due to the minor nature of the proposal, which is largely reinforcing locations where vehicles are already not permitted to park.

6.9 The Team Leader Parking Compliance supports the preferred option.

6.10 The decision affects the following wards/Community Board areas:

6.10.1 Spreydon Ward.

6.10.2 Waihoro Spreydon-Cashmere-Heathcote Community Board.

Impact on Mana Whenua Ngā Whai Take Mana Whenua

6.11 The decision does not involve a significant decision concerning ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Mana Whenua, their culture and traditions.

6.12 The decision does not involve a matter of interest to Mana Whenua and will not impact on our agreed partnership priorities with Ngā Papatipu Rūnanga.

Climate Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi

6.16 The proposals in this report are unlikely to contribute significantly to adaptation to the impacts of climate change or emissions reductions.

7. Next Steps Ngā Mahinga ā-muri

7.1 If approved, staff will arrange for the markings to be installed.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Site Plan - Pablo Place / Sparks Road Intersection Proposed No Stopping Restrictions	25/243147	56

In addition to the attached documents, the following background information is available:

Document Name – Location / File Link

Not applicable

Signatories Ngā Kaiwaitohu

Author

Toni Dakers - Traffic Engineer

Approved By

Gemma Dioni - Acting Team Leader Traffic Operations/Principal Advisor

Stephen Wright - Manager Operations (Transport)

11. Landsdowne Reserve - Change in Reserve Purpose to Local Purpose (Community Buildings) Reserve
Reference Te Tohutoro:	24/1309363
Responsible Officer(s) Te Pou Matua:	Raymond Qu, Property Consultant
Accountable ELT Member Pouwhakarae:	Andrew Rutledge, Acting General Manager Citizens and Community

1. Purpose and Origin of the Report Te Pūtake Pūrongo

1.1 The purpose of this report is to seek the Waihoro Spreydon-Cashmere-Heathcote Community Board’s:

· Approval of changing the reserve classification for part of Landsdowne Reserve from a recreation reserve to a local purpose (community buildings) reserve.

· Recommendation to the Chief Executive (CE) to exercise the Minister of Conservation (MOC) delegation to consent to the change in reserve classification.

1.2 A change of classification is required to facilitate the tenancy of the playcentre or other community use within the existing community building. The Reserves Act 1977 requires the administrative body to classify the reserve for its principal purpose.

1.3 The Landsdowne Reserve's current recreation reserve classification restricts the facility's use to recreation and sport. Changing the classification to local purpose (community buildings) reserve will rectify the restriction and allow wider community use of the facility.

2. Officer Recommendations Ngā Tūtohu

That Waihoro Spreydon-Cashmere-Heathcote Community Board, acting under the delegated authority of the Christchurch City Council:

1. Receives the information in the Landsdowne Reserve - Change in Reserve Purpose to Local Purpose (Community Buildings) Reserve report.

2. Notes that:

a. All public notification requirements under section 24(2) of the Reserves Act 1977 for this proposed change have been met. It was publicly notified in October 2024, and no objections were received.

b. The decision in this report is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3. Approves under section 24(1)(b) of the Reserves Act 1977 the change of classification from recreation reserve to local purpose (community building) reserve in respect of the 3,157 m² being all of Lot 6 Deposited Plan 28383, being all that land held in Record of Title CB11A/1492.

4. Recommends that the Chief Executive exercise their delegation to change the classification of all of Lot 6 Deposited Plan 28383 to a local purpose (community buildings) reserve.

5. Authorises the Manager Property Consultancy, with the consent of the Minister of Conservation, to finalise all processes and documentation to complete the reclassification.

3. Executive Summary Te Whakarāpopoto Matua

3.1 The Landsdowne Reserve is currently classified as a recreation reserve, and therefore, the community building on the reserve can only be leased for recreation and sports activities. However, the land and buildings in this parcel have been managed by the community and used as a playcentre for many years.

3.2 To properly manage and reflect the use of land and buildings, the Reserves Act 1977 requires a change in the reserve's classification from the existing recreation reserve to a local purpose (community buildings) reserve to reflect its principal use. This will allow the building to be used more widely by the community and legitimise the occupation as a community function.

4. Background/Context Te Horopaki

4.1 Operational oversight of the exiting community facility, formerly managed by a community management committee, has recently been transferred to the Council. One of the regular users, the playcentre, has expressed interest in leasing the facility. To facilitate a lease for this type of community use, the reserve must be reclassified.

4.2 The following related memos/information were circulated to the meeting members:

Date	Subject
N/A	N/A

4.3 The following related information session/workshops have taken place for the members of the meeting:

Date	Subject
N/A	N/A

Options Considered Ngā Kōwhiringa Whaiwhakaaro

4.4 The following reasonably practicable options were considered and are assessed in this report:

· Option 1 (preferred): Reclassify the reserve to local purpose (community buildings) reserve.

· Option 2 Maintain Recreation Reserve, which allows only recreation and sports use of the site.

4.5 The following Option 3 was considered but ruled out:

· Relocating the play centre to an alternative site. This is impractical and costly, with limited suitable facilities available in the area.

Options Descriptions in Detail Ngā Kōwhiringa

4.6 Option 1 - Preferred Option:

4.6.1 Reclassifiy the reserve to local purpose (community buildings) reserve.

4.6.2 Option Advantages

· This reflects and legitimises the current use of part of the building and allows the wider community to use the facilities.

· A community-based tenant can, therefore, enter a lease for their occupation of the building, which gives security of tenure on agreed terms for both parties.

4.6.3 Option Disadvantages

· There are no disadvantages.

4.7 Option 2

4.7.1 Maintain Recreation Reserve classification around the building.

4.7.2 Option Advantages

· There are no advantages to this option.

4.7.3 Option Disadvantages

· Restricts the use of the building to sport and recreation only.

· Does not serve the need for broader community use.

· Is inconsistent with the many reserves in the Christchurch region, which kindergartens or other community-based tenants occupy.

· The tenant will need to leave these facilities, which they have occupied since 1993, for security of tenure and occupation on agreed-upon terms.

Analysis Criteria Ngā Paearu Wetekina

4.8 The change of classification is a legal requirement under the Reserves Act 1977.

5. Financial Implications Ngā Hīraunga Rauemi

Capex/Opex Ngā Utu Whakahaere

	Recommended Option	Option 2
Cost to Implement	Internal staff costs	Internal staff costs are minimal.
Maintenance/Ongoing Costs	No change	No change
Funding Source	Parks Unit	Parks Unit
Funding Availability	Parks Planning operational budget.	Nil as no action
Impact on Rates	No change	No change

6. Considerations Ngā Whai Whakaaro

Risks and Mitigations Ngā Mōrearea me ngā Whakamātautau

6.1 There are no known significant risks identified with this process and implementation.

Legal Considerations Ngā Hīraunga ā-Ture

6.2 Statutory and/or delegated authority to undertake proposals in the report:

6.2.1 The Council has delegated its powers to undertake the Reserves Act reclassification approval to proceed to Community Boards.

6.2.2 If a decision is made to proceed, an application to the Minister of Conservation (decision delegated to the Council Chief executive) will be sought to approve the proposed reclassification.

6.3 Authority & Delegation:

6.3.1 Under the Reserves Act 1977, the approval of the Minister of Conservation is required for any change in the Reserves Act classification.

6.3.2 Pursuant to section 10 of the Reserves Act 1977, the Minister of Conservation delegates to all territorial authorities his section 24(1) power to change the classification or purpose of a reserve by notice in the Gazette. This delegated power to the Council, has, in turn, been sub-delegated to the Council’s Chief Executive.

6.3.3 Refer to the Council Delegation Register. The Chief Executive can exercise all the Ministerial powers delegated to the Council under the Reserves Act 1977, including the abovementioned power under section 24(1), subject to the relevant Community Board to support the proposed change classification/purpose.

6.4 Other Legal Implications:

6.4.1 The proposed change in the classification of part of the reserve is a legal process under the Reserves Act 1977.

Strategy and Policy Considerations Te Whai Kaupapa here

6.5 The required decisions:

6.5.1 Align with the Christchurch City Council’s Strategic Framework. This will allow a wider range of community activities within this reserve and may improve the occupancy rates of the current building.

6.5.2 Are assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy. The level of significance was determined as there will be no change to any access or appearance of the reserve.

6.5.3 Are consistent with Council’s Plans and Policies.

6.6 This report supports The Council's Long Term Plan (2021 - 2031):

6.7 Parks, Heritage and Coastal Environment

6.7.1 Activity: Parks and Foreshore

· Level of Service: 6.8.10.1 Appropriate use and occupation of parks is facilitated - Processing of the application is started within ten working days of receiving application – 95%

Community Impacts and Views Ngā Mariu ā-Hāpori

6.8 A public notice identifying the land to be reclassified received no submissions. Given that the reclassification will allow a wider community use for the facilities, any impact on the community would be considered positive.

6.9 The decision affects the following wards/Community Board areas:

6.9.1 Waihoro Spreydon-Cashmere-Heathcote Community Board.

Impact on Mana Whenua Ngā Whai Take Mana Whenua

6.10 The decisions do not involve a significant decision regarding ancestral land, a body of water, or other elements of intrinsic value; therefore, this decision does not specifically impact Mana Whenua, their culture, and traditions.

6.11 The decision is not a matter of interest to Mana Whenua and will not impact our agreed partnership priorities with Ngā Papatipu Rūnanga.

6.12 MKT was approached, and they advised that no further iwi engagement was required regarding the process and reclassification to a local purpose (community buildings) reserve.

Climate Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi

6.15 The proposals in this report are unlikely to contribute significantly to adaptation to the impacts of climate change or emissions reductions.

6.16 There will be no change to the general use of the facilities and the reserve.

7. Next Steps Ngā Mahinga ā-muri

7.1 The Property Consultancy team will obtain approval from the Minister of Conservation (delegated to the Council Chief Executive) and then complete the reclassification process through LINZ.

Attachments Ngā Tāpirihanga

There are no attachments for this report.

In addition to the attached documents, the following background information is available:

Document Name – Location / File Link

Not applicable

Signatories Ngā Kaiwaitohu

Author

Raymond Qu - Property Consultant

Approved By

Angus Smith - Manager Property Consultancy

Kelly Hansen - Manager Parks Planning & Asset Management

Al Hardy - Manager Community Parks

Rupert Bool - Acting Head of Parks

12. Worsleys Valley Planting - Tree Removals
Reference Te Tohutoro:	25/163275
Responsible Officer(s) Te Pou Matua:	Brittany Walker – Arborist Central City Kevin Williams – Project Manager
Accountable ELT Member Pouwhakarae:	Andrew Rutledge, Acting General Manager Citizens and Community

1. Purpose and Origin of the Report Te Pūtake Pūrongo

1.1 The purpose of this report is to seek approval for the removal of a group of radiata pine trees and undertake the planting of 13,600 native plants within Worsleys Valley 1 Park.

1.2 This report has been prepared at the request of the Regional Parks Ranger undertaking the planting.

1.3 As the trees proposed for removal are predominantly healthy and structurally sound, the decision falls outside of staff delegation and the decision to remove them ultimately sits with the local community board.

2. Officer Recommendations Ngā Tūtohu

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1. Receives the information in the Worsleys Valley Planting - Tree Removals Report.

2. Notes that the decision in this report is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3. Grant staff the approval necessary to undertake the removal of the group of pine trees and the proposed planting.

3. Executive Summary Te Whakarāpopoto Matua

3.1 It is proposed to remove a group of trees to facilitate the planting of 13,600 native plants in Worsleys Valley 1 Drainage Reserve in 2025.

3.2 The group proposed for removal is comprised of approximately 16 radiata pine trees.

3.3 The proposed planting is a project that forms part of the Port Hills Revegetation and Sediment Control Project.

3.4 Staff have engaged with the nearby properties to provide feedback on the proposal which has resulted in staff choosing to support the retention of the poplar trees.

4. Background/Context Te Horopaki

4.1 Staff propose to undertake planting of 13,600 native fire resilient species in an area above McVicar Drive (the access road to the Christchurch Adventure Bike Park) in the 2025 planting season.

4.2 This project is part of the wider Port Hills Revegetation and Sediment Control Project.

4.3 Within the proposed site, there is a stand of Pinus radiata (approximately 16 trees) to the south of the block which staff would like to remove to facilitate the planting project.

4.4 Retention of the pine trees would result in a seed source for wilding pines within the new site of native revegetation planting.

4.5 The site also contains a group of Poplar trees at the northern end of the block, close to the residents of Round Hill Rise. Prior to coming to the board, staff undertook a letter drop to the affected property owners with details of the project.

4.6 A number of residents expressed a desire to retain the poplar trees and as a result the project has been adjusted to keep the poplar trees.

4.7 The proposed planting area is illustrated on the map below, along with pictures of some of the trees discussed in this report.

A group of trees in a field

Description automatically generated

4.8 The proposed replacement planting list for the site is shown below.

A table with numbers and letters

Description automatically generated

Options Considered Ngā Kōwhiringa Whaiwhakaaro

4.9 The following reasonably practicable options were considered and are assessed in this report:

4.9.1 Grant approval for the removal of the group of pine trees as proposed in this report.

4.9.2 No tree removals.

4.9.3 Remove both the group of pines and the group of poplars.

Options Descriptions Ngā Kōwhiringa

4.10 Preferred Option: Grant approval for the removal of the pine trees.

4.10.1 Option Description: Grant approval for the removal of the group of radiata pines toward the Southern end of the planting site as proposed in this report.

4.10.2 Option Advantages

· Creates space for replacement planting of more desirable species in alignment with the aims of the Port Hills Revegetation and Sediment Control Project.

· Eliminates ongoing maintenance costs that may be associated with retaining the pine trees and wilding trees.

· Community engagement did not result in any objection to the removal of the pine trees.

4.10.3 Option Disadvantages

· Potential for negative perception relating to the removal of large trees.

· Poplar seedlings may grow in the native planting area which will need to be managed

4.11 Option 2 Description: No tree removals.

4.11.1 Option Description: Retain all existing pine and poplar trees on site and plant around them.

4.11.2 Option Advantages:

· Retains benefits provided by existing mature trees on site.

· Eliminates negative perception associated with tree removals.

4.11.3 Option Disadvantages

· Reduced space for revegetation planting.

· Potential increased maintenance costs of mature pines and wilding tree management.

4.12 Option 2 Description: Remove both groups of trees.

4.12.1 Option Description: Remove the group of pines at the South end of the planting site and the group of poplars at the North end of the site.

4.12.2 Option Advantages:

· Increased space for native revegetation planting.

· Less ongoing costs related to wilding tree management.

4.12.3 Option Disadvantages

· Loss of ecosystem benefits provided by existing trees on site.

· Loss of visual amenity and shelter currently provided by poplars near residential properties.

· Negative perception associated with tree removals.

Analysis Criteria Ngā Paearu Wetekina

4.13 Impact on project delivery.

4.14 Impact on character of the site.

4.15 Community feedback received.

5. Financial Implications Ngā Hīraunga Rauemi

Capex/Opex Ngā Utu Whakahaere

	Recommended Option	Option 2 – no removals	Option 3 – remove pines and poplars
Cost to Implement	Approximately $300K	$288K for revegetation planting	Approximately $330K
Maintenance/Ongoing Costs	Potential ongoing cost of maintenance for retained poplars	Ongoing costs as trees decline and fail in future	Ongoing costs as trees decline/fail in future
Funding Source	Existing capex	Existing capex/opex	Existing capex/opex
Funding Availability	Funding available	Funding available	Funding available
Impact on Rates	None	None	None

6. Considerations Ngā Whai Whakaaro

Risks and Mitigations Ngā Mōrearea me ngā Whakamātautau

6.1 If the tree removals are not undertaken the project scope may change and ongoing maintenance costs may increase as the mature trees decline within the planted area.

Legal Considerations Ngā Hīraunga ā-Ture

6.2 Statutory and/or delegated authority to undertake proposals in the report:

6.2.1 Community board has the delegated authority to approve removals.

6.3 Other Legal Implications:

6.3.1 There is no legal context, issue, or implication relevant to this decision.

Strategy and Policy Considerations Te Whai Kaupapa here

6.4 The required decision:

6.4.1 Aligns with the Christchurch City Council’s Strategic Framework.

6.4.2 Is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy. The level of significance was determined by assessing the impact this would have on the local community.

6.4.3 Is consistent with Council’s Plans and Policies. The proposed removals are considered against Section 4.7 and are in alignment with section 4.10 of the Tree Policy.

6.5 This project is part of the Planned Capital Programme in the Council's Long Term Plan (2024 - 2034).

Community Impacts and Views Ngā Mariu ā-Hāpori

6.6 The Ranger Project Manager has undertaken community engagement by delivering a letter with details of the proposed planting and associated tree removals to the community impacted.

6.7 Residents impacted by the tree removals were in favour of retaining the poplars as they provide shelter and visual appeal in the absence of other mature trees within the newly built area.

6.8 No objections were raised regarding the removal of the pines at the south end of the block.

6.9 The high-level outcomes of the project will have a positive impact on the community and the way this space is used.

Impact on Mana Whenua Ngā Whai Take Mana Whenua

6.10 The decision does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Mana Whenua, their culture, and traditions.

6.11 The decision does not involve a matter of interest to Mana Whenua and will not impact on our agreed partnership priorities with Ngā Papatipu Rūnanga.

Climate Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi

6.12 The proposed tree removals discussed in this report are unlikely to contribute significantly to adaptation to the impacts of climate change or emissions reductions.

6.13 Any impacts of the tree removals will be offset by the planting of 13,600 native plants.

7. Next Steps Ngā Mahinga ā-muri

7.1 If approval is granted, staff will proceed with proposed removals and revegetation planting.

Attachments Ngā Tāpirihanga

There are no attachments to this report.

In addition to the attached documents, the following background information is available:

Document Name – Location / File Link

Not applicable

Signatories Ngā Kaiwaitohu

Authors

Brittany Walker - Arborist

Kevin Williams - Project Manager

Approved By

Toby Chapman - Manager Urban Forest

Rupert Bool - Acting Head of Parks

13. The Green Effect Trust (Trees for Canterbury) - Proposed new lease - Charlesworth Reserve
Reference Te Tohutoro:	25/62645
Responsible Officer(s) Te Pou Matua:	Felix Dawson, Leasing Consultant
Accountable ELT Member Pouwhakarae:	Andrew Rutledge, Acting General Manager Citizens and Community

1. Purpose and Origin of the Report Te Pūtake Pūrongo

1.1 To consider the application for a new ground lease by the Green Effect Trust for part of Charlesworth Reserve.

1.2 The report is staff initiated to address the lease expiry.

1.3 The current lease has expired, and a new lease is required. A new lease is proposed because the Trust is a sound organisation with a track record of community service and support for Council policies.

2. Officer Recommendations Ngā Tūtohu

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1. Receives the information in the The Green Effect Trust (Trees for Canterbury) - Proposed new lease - Charlesworth Reserve Report.

2. Grant a ground lease to the Green Effect Trust pursuant to the Local Government Act 2002, for a lease period of 10 years including renewals for an area of approximately 1.7ha of Charlesworth Reserve being part of RS41637 as shown on the plan described as Attachment A of this report.

3. Notes that

a. That the decision in this report is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

b. That appropriate consultation has been undertaken and the results of that support this proposal.

4. Requests that the Manager Property Consultancy do all things necessary and make any decisions at his sole discretion that are consistent with the intent of this report to implement the resolutions above including completing negotiations for, and administer, the terms and conditions of the new lease.

3. Executive Summary Te Whakarāpopoto Matua

3.1 The Green Effect Trust commonly known as Trees for Canterbury (the ‘Trust’) have operated at Charlesworth Reserve since 2004, producing over 150,000 indigenous plants per year.

3.2 The current lease expired on 31 December 2024 and is holding over.

3.3 The Parks Unit supports continued use, citing its community contributions in the form of plant donations to Council and community projects. The provision of education to the community generally and support to the disadvantaged through employment. The growing of indigenous plants also supports Council policies in relation to Biodiversity Strategy, Christchurch Urban Forest Plan and Sustainability Policy.

3.4 Parks staff do not consider that the proposed lease area is required for additional open space on the reserve.

3.5 The Trust is financially sound and requires security of tenure to plan effectively. In line with Council’s Lease Policy, it is recommended to unilaterally deal with the Trust and grant a new lease.

3.6 It is further recommended that the Trust be charged a subsidised rental in recognition of the benefit provided to the community and Council.

4. Background/Context Te Horopaki

The Property

4.1 Charlesworth Reserve is located at 54 Charlesworth Street as shown in red below. It is held as park pursuant to the Local Government Act 2002 and shown in red below

4.2 The reserve contains an area of around 22.5ha and primarily provides native habitat particularly for estuary birds. It contains biking and walking tracks for passive recreation with a portion of open space popular for dog walking. The Green Effect Trust occupy around 1.7ha at the south end of the reserve marked A- below.

An aerial view of a city

Description automatically generated

The Green Effect Trust

4.3 The Green Effect Trust (the Trust) more generally known as Trees for Canterbury have operated a native tree nursery since 2005 from the area shown A in yellow below. A new lease was entered into in 2015 with a lease variation to extend the area to include area B approved in 2021.

4.4 The Trust was registered as a charity in 1987, and has long standing working relationships with the Council and the local community in supply of plants for regeneration projects

4.5 The Trust objectives include:

Employment: in addition to employing core staff, the Trust provides a sense of involvement in the community for disadvantaged people (physically, intellectually, socially and long term unemployed) by providing opportunities to work in an environment of acceptance and support for training and self development, installing self esteem and good work habits. Over 100 people attend the nursery each year.

Education: working with educational institutions providing assistance in teaching of environmental awareness.

Re-generation: cultivating eco-sourced plants for community plantings, school planting programmes and Council restoration projects. Members of the Trust are actively involved on a voluntary basis with plantings alongside Council park rangers, the Avon Heathcote Ihutai Trust, Brookhaven Residents Association and other volunteers from throughout the Christchurch area. This draws the public into taking ownership of its natural environment.

4.6 The Trust grows in excess of 150,000 of plants per year of which around 40,000 are donated for community purposes, generally community plantings. To date over 1.2 million native plants have been planted or donated into the greater Christchurch environs. The remainder are sold as a means for the operation to fund itself. As a Charitable Trust all profits are re-invested in the organisation.

4.7 The extension in 2021 successfully expanded the operation to accommodate red zone planting and government aspirations for increased planting

4.8 Refer Attachment B for the Trust’s Strategic Plan

4.9 The trust meets the general requirements as a suitable lessee

· Registered charity

· Proven track record of service to the community

· Historical use and investment on site

· Financially stable

4.10 On the basis of the above staff recommend a new lease with the following key lease terms

· Ground lease - area 1.7ha approximately

· Lease period of 10 years total made up of two (2) three (3) year terms and one four (4) year terms

· Rental calculated as a discounted rate from full commercial market rental in recognition of Council and community benefit and non-commercial status of the Trust. Note figure derived from previous lease and Community Board decision of 2015 as 45% of commercial valuation. Figure has been reviewed in line with CPI increase. Previous rental of $10,353.76 plus GST recommended increase to $13,206.86 plus GST. Continuation of rates charges for water and sewer $1783.56/annum.

Options Considered Ngā Kōwhiringa Whaiwhakaaro

4.11 The following reasonably practicable options were considered and are assessed in this report:

4.11.1 Enter into a new ground lease on similar terms

4.11.2 Enter into a new ground lease with new terms

4.12 The following options were considered but ruled out:

4.12.1 Do Nothing- not feasible: The Trust requires certainty to enable it to plan future use with confidence

4.12.2 Require removal and revert to open space or planting- not feasible: will incur unbudgeted staff costs. Parks Unit staff consider that there is sufficient open space and open ground planting in this location

4.12.3 Undertake Request for Proposal tender for the site-not feasible: Trust meets general requirements for dealing unilaterally in accordance with the Council’s Lease Policy

Options Descriptions Ngā Kōwhiringa

4.13 Preferred Option: Enter into a new ground lease on similar terms

4.13.1 Option Description: Enter into a new ground lease on similar terms including similar subsidised rental

4.13.2 Option Advantages

· The Trust is a not-for-profit charity with a known track record and existing relationships.

· Community and Council benefit from provision of services provided

· Subsidised commercial rent enables increased investment in the business and encourages current level of plant donations.

4.13.3 Option Disadvantages

· Less income for the Council

4.14 Enter into a new ground lease with new terms

4.14.1 Option Description: Enter into a new ground lease with new terms including market rental

4.14.2 Option Advantages

· The Trust is a not-for-profit charity with a known track record and existing relationships.

· Community and Council benefit from provision of services provided

· Increased Council income

4.14.3 Option Disadvantages

· Puts increased pressure on the Trust to generate commercial sales and potential to result in reduced donations of plants to community projects

Analysis Criteria Ngā Paearu Wetekina

4.15 The options in terms of the lease were assessed taking into account lessee investment on site, the need for certainty for ongoing operation as against alternative use for the park. Proposed rental was assed balancing financial cost and benefit to the Trust and Council

5. Financial Implications Ngā Hīraunga Rauemi

Capex/Opex Ngā Utu Whakahaere

	Recommended Option	Option 2 -Do not enter into lease and retain for open space
Cost to Implement	Cost to Implement- Preparation of lease and public advertising costs to be recovered from tenant	Cost to clear site estimated at $65,000 Replanting of site $40,000 Total $105,000
Maintenance/Ongoing Costs	Maintenance undertaken by tenant Nil cost to Council	$700.00/annum approx
Funding Source	Tenant	Operational budget
Funding Availability	Tenant	no

6. Considerations Ngā Whai Whakaaro

Risks and Mitigations Ngā Mōrearea me ngā Whakamātautau

6.1 There is a risk of the lessee failing to continue operating successfully and maintain the premises. The risk is assessed as low. Financial consequences would be minor and operational issues could be rectified. The likelihood of these consequences occurring is considered low based on the organisation’s previous track record.

Legal Considerations Ngā Hīraunga ā-Ture

6.2 Statutory and/or delegated authority to undertake proposals in the report:

6.2.1 Local Government Act 2002: authority to enter into a lease pursuant to s138

6.2.2 Delegations – Parks (Part D – Sub Part 1 – Community Boards

The Council has delegated to Community Boards the responsibility, duty, power etc. “To grant leases or licences for a maximum term of 35 years to any person or body over parks, and to authorise staff to sign all required documentation.”

6.3 Other Legal Implications:

The legal consideration is:

6.3.1 Local Government Act 2002- Public notice pursuant to s138.

6.3.2 Local Government Act 2002, -decision making including consideration of community views

Strategy and Policy Considerations Te Whai Kaupapa here

6.4 The required decision

6.4.1 Aligns with the Christchurch City Council’s Strategic Framework, in particular the strategic priority of “reducing emissions as a Council and as a city…”. The Trust provides trees for the community as a whole through the commercial sale of plants but also donations to regeneration projects undertaken by community groups and the Council

6.4.2 Is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy. The level of significance was determined by considering the number of people affected, the level of impact on those affected and the low cost to Council associated with entering into the lease.

6.4.3 Is consistent with Council’s Plans and Policies:

· Lease Policy for the Creation of New leases and Extension Requests Prior to Expiry-Property: “Where the Council recognises there is only one logical lessee for a public property the Council will deal Unilaterally with that lessee.

Includes not for profit organisations. In this case the Trust is a charity with investment on the site, a strong working relationship with the Council and the community and fits within the scope of this policy.

· Biodiversity Strategy: the Trust provides plants that support the goal of restoring indigenous biodiversity

· Otautahi Christchurch Urban Forest Plan: The trust provides plants supports the goal of increasing the forest canopy cover

· Sustainability Policy:

Goal- Cyclic- ‘closed loop society’-The Trust models recycling and re-using wherever possible as part of normal business practice;

Goal-Safe-‘No negative impacts on people and the earth’s life supporting systems’- The Trust provides plants for regeneration and park restoration projects

6.5 This report supports the Council's Long Term Plan (2024 - 2034):

6.6 Parks, Heritage and Coastal Environment

6.6.1 Activity: Parks and Foreshore

· Level of Service: 6.8.2.1 Increasing tree canopy in Parks - A net increase in total number of trees is achieved (1:2 replacement policy), with a minimum of 50% of the trees being medium to very large species

Community Impacts and Views Ngā Mariu ā-Hāpori

6.7 Community engagement involved: delivery of flier to local residents, public notice in the Christchurch Press and notification in the public notices of the Council website on 25 September 2024. Two submissions were received: one neighbour backing directly onto the nursery who gave full support to the lease based on the Trust being good neighbours and also because of the contributions of the Trust to community plantings. A second submission concerned the level of planting on the reserve as a whole and was forwarded to Regional Parks staff for follow up and consider in relation to the development plan currently being prepared for the reserve as a whole.

6.8 Staff consider that the above is sufficient consideration of community views taking into account the significance of the decision proposed

6.9 The decision affects the following wards/Community Board areas:

· Waihoro Spreydon-Cashmere-Heathcote Community Board

Impact on Mana Whenua Ngā Whai Take Mana Whenua

6.10 The decision does not involve a significant decision in relation to ancestral land, a body of water or other elements of intrinsic value, therefore this decision does not impact Mana Whenua, their culture, and traditions.

6.11 The decision does not involve a matter of interest to Mana Whenua and will not impact on our agreed partnership priorities with Ngā Papatipu Rūnanga.

6.12 The proposal was forwarded to Te Aporei Whakawhanaunga a Tiriti, Treaty Partnerships Team for comment on 26 January 2025 and they have responded that there are no issues.

Climate Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi

6.15 The proposals in this report are unlikely to contribute significantly to adaptation to the impacts of climate change or emissions reductions.

6.16 The proposal to enter into a new lease for an existing use does not have an impact on climate change as there is limited carbon footprint associated with leasing itself and there is no change to current emissions. In terms of the activities associated with the lease: there is a carbon footprint associated with normal business activity although this is lower than most with the Trust who have a strong focus on recycling and re-use. The Trust activities add positively to the impacts of climate change through the carbon sequestration derived from plants produced and planted

7. Next Steps Ngā Mahinga ā-muri

7.1 Subject to Community Board approval, Property staff are to undertake final negotiation of lease terms and complete documentation and administration of the new lease.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	The Green Effect Trust- Lease Areas	25/167670	77
b ⇩	Trees for Canterbury Strategic Plan -December 2023	25/181791	78

In addition to the attached documents, the following background information is available:

Document Name – Location / File Link

Not applicable

Signatories Ngā Kaiwaitohu

Author

Felix Dawson - Leasing Consultant

Approved By

Kathy Jarden - Team Leader Leasing Consultancy

Angus Smith - Manager Property Consultancy

Al Hardy - Manager Community Parks

Rupert Bool - Acting Head of Parks

14. Beckenham Puroto restoration planting
Reference Te Tohutoro:	24/440256
Responsible Officer(s) Te Pou Matua:	Toby Chapman (Urban Forest Manager) , Antony Shadbolt (Team Leader Biodiversity), Georgina St John-Ives (Community Waterways Advisor)
Accountable ELT Member Pouwhakarae:	Andrew Rutledge, Acting General Manager Citizens and Community

1. Purpose and Origin of the Report Te Pūtake Pūrongo

1.1 To seek the approval of a Planting Concept Plan for Beckenham Ponds

1.2 The report is part of a co- design initiative between Beckenham Te Kura O Te Pūroto (Beckenham School) and Christchurch City Council, namely with the Landscape Architecture & environment team, Community Partnership Rangers, and the Community Waterways Advisor.

1.3 The purpose of collaborative creating a Planting Concept Plan with the school is to provide an opportunity which educates and empowers the students to make landscape considerations to improve the water quality and surround environment of Beckenham Ponds.

1.4 The purpose of this report is to seek approval for staged planting year by year in accordance with the Planting Concept Plan around the Beckenham School

1.5 A joint programme with the local school is already underway which includes planting within the existing garden beds around the pond area. We would like to extend this planting to encompass a greater area and continue the success of this programme.

1.6 The decisions in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy. The level of significance was determined by the number of properties that will be impacted and how it will alter the park for those who use it.

2. Officer Recommendations Ngā Tūtohu

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1. Receives the information in the Beckenham Puroto restoration planting Report.

2. Notes that the decision in this report is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy

3. Grants approval as per the Community Boards Delegation to proceed with planting.

3. Executive Summary Te Whakarāpopoto Matua

3.1 The site is located near Beckenham Te Kura O Te Pūroto (Beckenham School) which has shown an interest in being involved in the continued work to increase planting along the riparian margin of the ponds.

3.2 Approx. 100 m2 of riparian margin will be planted around the ponds. The planting will continue to be undertaken by the school.

3.3 The Urban Forest Plan has an ambitious target of 75% canopy cover along all the Christchurch Waterways (where vegetation is appropriate). This planting will aid the city in achieving this.

3.4 As the new proposed planting is outside of existing vegetation areas, any new planting will require Community Board approval.

4. Background/Context Te Horopaki

4.1 Located on Eastern Terrace, in the Beckenham loop, Beckenham Ponds are remnant of the historic raupō wetland, originally formed and fed by natural springs. Original native planting was undertaken for the Sesqui Celebrations (1990), plant species were selected and planted by Colin Meurk (Order of Merit HM). Since 2021 the site has been planted with Eco-Sourced natives by the community and Te Kura O Te Pūroto (Beckenham School) undertaken with the support of Heidi Wilton- CCC Community Partnership Ranger/Landscape Architect, Sally Airey - Three Waters, Sarah Pedie – CCC Landscape Architect and Georgina St John- Ives- Community Waterways Advisor, Three Waters. 2023 included major Pest Plant removal by CCC Operations.

4.2 The site is important ecologically due to the Pūroto (Springs) that feed the ponds and create a unique and special experience amongst the urban fabric. Beckenham Pūroto (Springs) has the potential to become a site of significance and of ecological importance if managed sensitively.

Options Considered Ngā Kōwhiringa Whaiwhakaaro

4.3 The following reasonably practicable options were considered and are assessed in this report:

· Continue to infill native planting with Te Kura O Te Puroto (Beckenham School) and CCC until a finalised Management Plan/Urban Forest Plan has been approved.

· Retain existing planting and gardens around the Beckenham ponds in their current extent.

· Put the proposed planting plan out for consultation prior to coming to the board for a decision.

4.4 The following options were considered but ruled out:

· Retain existing plantings at current extent – The current extent of planting does not adequately improve the quality of the waterway and prevent the build-up of algae/macrophytes.

· Delay planting until a full plan for Beckenham Ponds is complete-The school has been engaging with a small planting each year and through this developed a sense of connection and guardianship to the ponds, it would therefore to continue with this momentum by supporting the school is slowly restore the ponds’ environment.

· Consultation on proposed planting- The extent of planting is considered small in the context of the Beckenham Park and is not expected to have a material impact on users of neighbours of the park.

Options Descriptions Ngā Kōwhiringa

· Preferred Option: The continued nurturing of the relationship that creates learning opportunities and engages community and local tamariki/ school to understand what it takes to care and manage for the ecologically important Pūroto (Springs) area. To support this development, the engagement continues to be fostered through the CCC Community Partnerships Ranger programme, the Urban Forest Plan with support from Three Waters and Technical Service Design Landscape Team.

4.5 Option Description: Assist tamariki at kura (school) to create a Management Plan that aligns with Urban Forest Plan and Community partnerships values, supporting education through nature and working in local parks and reserves.

4.6 Option Advantages

· Community Engagement, Ecological and Biodiversity Learning, Amenity Enhancement.

4.7 Option Disadvantages

· Time spent

· Funding required

Analysis Criteria Ngā Paearu Wetekina

4.8 Kura O te Pūroto (Beckenham School) are committed to meeting four times annually including spontaneous working bee times, self-led for maintenance and management of the Pūroto area so as to support connection and a strong sense of Kaitiaki and plant establishment in the space.

5. Financial Implications Ngā Hīraunga Rauemi

Capex/Opex Ngā Utu Whakahaere

	Recommended Option	Option 2 – Delay planting to current extent	Option 3 – Consultation on proposed planting
Cost to Implement	$3000- $7000	$0	$5000 - $10,000
Maintenance/Ongoing Costs	$0 continued maintenance will be carried out by the school.	Nil	$0 continued maintenance will be carried out by the school.
Funding Source	Urban Forest	N/A	Urban Forest
Funding Availability	Yes	N/A	Yes
Impact on Rates	Nil	Nil	Nil

6. Considerations Ngā Whai Whakaaro

Risks and Mitigations Ngā Mōrearea me ngā Whakamātautau

6.1 CPTED – Environmental Safety Design, Ernle Clarke is an exemplar that works. Trees planned that meet CPTED values are: Kahikatea and Matai, they are upright in growth habitat, with small branching and delicate leaf forms, allowing visibility view lines, to be carefully considered throughout planning and planting. A mix of heights and growth forms will also allow for mix of openness amongst this area for safety and visibility.

6.2 The availability of trees and the ability to plant the trees before the end of the planting season.

6.3 If trees are not available or planting is not able to be completed, this planting will be initiated for the next planting season.

6.4 Allowing for a strong and healthy relationship to our youth and schools, this project creates a space allowing for a community relationship to be nurtured, so that the tamariki/children become Kaitiaki (guardians) of ecological and biodiverse knowledge that can then be shared with their broader communities.

Legal Considerations Ngā Hīraunga ā-Ture

6.5 Statutory and/or delegated authority to undertake proposals in the report:

6.5.1 Council has the delegation to plant trees within the park.

6.6 Other Legal Implications:

6.6.1 There is no legal context, issue, or implication relevant to this decision.

Strategy and Policy Considerations Te Whai Kaupapa here

6.7 The required project:

6.7.1 Align with the Christchurch City Council’s Strategic Framework.

6.7.2 This project is assessed as medium to low significance based on the Christchurch City Council’s Significance and Engagement Policy. The level of significance was determined by prior Urban Forest applications.

6.7.3 This project is consistent with Council’s Plans and Policies. (including Urban Forest Plan, and Biodiversity Strategy)

6.8 This report supports the Council's Long Term Plan (2024 - 2034):

6.9 Parks, heritage and coastal environment

6.9.1 Activity: Parks and Foreshore

Community Impacts and Views Ngā Mariu ā-Hāpori

6.10 In 2023 the Christchurch City Council (Council) adopted an Urban Forest Plan which has a key focus on increasing the city’s canopy cover.

6.11 This Planting Concept Plan has been developed to significantly increase the number of trees (and canopy cover) at Beckenham Ponds in alignment with the Urban Forest Plan.

6.12 The Planting Concept Plan have a strong focus on ensuring that the trees selected, and their placement will be suitable for the full life of the tree and takes account of the impact they will have. This is represented in the plan through showing the trees at their mature size as well as the inclusion of shade mapping. We will only plant native plants which are eco-sourced and suitable in a wetland environment.

6.13 The decision affects the following wards/Community Board areas:

· Cashmere Ward. Waihoro Spreydon-Cashmere-Heathcote Community Board

6.14 The Cashmere Ward. Waihoro Spreydon-Cashmere-Heathcote Community Board view is supportive.

6.15 Plan for Beckeham Puroto (Ponds) Image page 5, illustrating Existing and Proposed Planting. By Sarah Pedie CCC Landscape Architect.

A drawing of a golf course

AI-generated content may be incorrect.

Impact on Mana Whenua Ngā Whai Take Mana Whenua

6.16 The decision does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Mana Whenua, their culture, and traditions.

6.17 The decision does not involve a matter of interest to Mana Whenua and will not impact on our agreed partnership priorities with Ngā Papatipu Rūnanga.

6.18 Mahaanui Iwi Management Plan, have been incorporated into the Urban Forest Plan, which this Planting Concept Plan is being founded by. This Planting concept Plan responses to the objectives under 5.3 Wai Māori [WM] of the Iwi Management Plan, and issues and policies as outlined as WM13: wetlands, waipuna, and riparian margins.

6.19 Communication from Georgina St Ives CCC (Three Waters) has been sent to MKT as this site is noted as ‘culturally significant’ to let them know of the project and if they would like to be part of this unique project. To date we have not received a reply. We will continue to check in on MKT. Craig Pauling will also be contacted, Craig is a Councillor for Environment Canterbury, a registered Landscape Architect, Mana Whenua, and specialises in Springs and Wetland Knowledge.

Climate Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi

6.20 The decisions in this report are likely to:

6.20.1 Contribute positively to adaptation to the impacts of climate change.

6.20.2 Contribute positively to emissions reductions.

6.21 The plans will result in an increase in canopy cover across the city. As trees sequester carbon, this will have a positive impact on the Councils emissions reduction.

6.22 Site has increased Biodiversity values that offer habitat for flora and fauna and allow for education through diverse plant species planted.

7. Next Steps Ngā Mahinga ā-muri

7.1 A small order of Ecologically sourced native plants will be ordered, and planting will commence during planting season 2024. Beckenham School will be advised when we will be planting so that they may be involved. One planting session with the school each year will occur through a staged planting plan through until site is deemed ready by CCC Ecologist, which means the site has a good mix of canopy layers and biodiverse plant species.

Attachments Ngā Tāpirihanga

There are no attachments to this report.

In addition to the attached documents, the following background information is available:

Document Name – Location / File Link

Not applicable

Signatories Ngā Kaiwaitohu

Authors

Toby Chapman - Manager Urban Forest

Antony Shadbolt - Team Leader Biodiversity

Georgina St John-Ives - Community Waterways Advisor

Approved By

Al Hardy - Manager Community Parks

Rupert Bool - Acting Head of Parks

15. Beach Hospitality Limited - Landlord Consent to Improvements and Request for Further Lease
Reference Te Tohutoro:	24/2258439
Responsible Officer(s) Te Pou Matua:	Grant McIver-Leasing Consultant
Accountable ELT Member Pouwhakarae:	Andrew Rutledge, Acting General Manager Citizens and Community

1. Purpose and Origin of the Report Te Pūtake Pūrongo

1.1 The purpose of this report is to seek the approval of the Waihoro Spreydon-Cashmere-Heathcote Community Board to:

1.1.1 Recommend that Council approve dealing unilaterally with Beach Hospitality Limited to allow the Community Board to grant a new lease for a term of eight (8) years commencing 1 February 2033 to Beach Hospitality Limited upon expiry of the current lease.

1.1.2 Consent to building alterations within the lease area for Beach Hospitality Limited trading as “The Beach”, Sumner.

1.2 The report is staff generated to support the current Tenant's request for Landlord approval of the proposed works and the new lease application, seeking the required delegated approvals needed to affect these.

2. Officer Recommendations Ngā Tūtohu

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1. Receives the information in the Beach Hospitality Limited - Landlord Consent to Improvements and Request for Further Lease Report.

2. Notes that the decision in this report is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3. Notes that public consultation in accordance with Section 138 of the Local Government Act, has been conducted, including the advertisement of the proposed improvements and lease extension, and confirms that no unresolved objections were received.

4. Recommends to the Council that:

a. It agrees to depart from the Council’s Lease Policy for the Creation of New Leases and Extension Requests Prior to Expiry-Property (Lease Policy) and, at the Council’s sole discretion, to consider granting a new lease to the current Tenant, Beach Hospitality Limited, on the basis that such a lease agreement will facilitate mutual benefit and is deemed reasonable and warranted to support the Tenant’s proposed investment in the business.

b. It notes, in accordance with s80 of the Local Government Act 2002, that:

i. The granting of a further lease of the land and buildings to the current Tenant is inconsistent with the Council’s Lease Policy, in that the extension request is more than 3 years before the lease expiry;

ii. However consistent with the Lease Policy, the Council will, at its sole discretion, consider additional lease terms at the Tenant’s request to facilitate additional investment in a business, so long as there is mutual benefit and it is reasonable and warranted.

iii. There is no intention that the Lease Policy be amended to accommodate this decision.

iv. Public consultation has been carried out with no unresolved objections.

5. That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

a. Approves on behalf of the Council, as Landlord, the building improvements being:

i. A kitchen expansion and internal reconfiguration by way of a building extension to the eastern frontage of the premises; and

ii. The request to install additional external louvres to the north elevation.

b. Conditional on the Council passing recommendation 4 above:

i. Recommends the Chief Executive exercise her delegation from the Minister of Conservation to give consent to the granting of the lease in accordance with the provisions of the Reserves Act 1977.

ii. Approves the granting of a new lease to Beach Hospitality Limited, for a period of eight (8) years commencing on 1 February 2033, for the land and buildings located at 25 Esplanade Sumner more accurately described as part of lot 1 Deposited plan 4703 contained in Title CB 305/66, subject to Tenant completion of the improvements as detailed in Recommendation 5(a).

iii. Requests that the Manager Property Consultancy do all things necessary and make any decisions at his sole discretion that are consistent with the intent of this report to implement the resolutions above including concluding and administer the terms and conditions of the new lease.

3. Executive Summary Te Whakarāpopoto Matua

3.1 Beach Hospitality Limited (the Tenant) has requested Landlord approval to increase their kitchen footprint by way of a small building extension and internal reconfiguration within the leased area.

3.2 The Tenant has also requested permission to add outdoor louvres and blinds to the northern external balcony, like those already added to the western boundary in 2022.

3.3 Improvement building costs will be covered by the Tenant who will own and maintain them following construction.

3.4 The Tenant has also requested that a new lease be considered to enable this building work refurbishment, to enhance hospitality services to the local community and to recoup the planned investment in the leased commercial premises.

3.5 The current lease expires on the 31 January 2033. The Tenant has requested an additional eight (8) year lease extension.

3.6 The maximum lease term of 33 years, in accordance with the Reserves Act, will be exceeded with the granting of a further lease term, therefore a new lease will be required.

3.7 This request is supported by the Council’s Parks Unit who have contributed to preliminary discussions to ensure compatibility of design and use. The Parks Unit does not have any other medium term alternative service planned for this land, recognizing the current Tenant as the most logical for the property at this time.

3.8 The Council’s Leasing Policy allows the Council to deal unilaterally and consider additional lease terms at the Tenant’s request to facilitate additional investment in a business so long as there is mutual benefit, and it is reasonable and warranted to do so.

4. Background/Context Te Horopaki

4.1 The land and buildings are located at 25 Esplanade Sumner being part of Recreation Reserve 3549 contained in Title CB 305/66 held under the Reserves Act 1977.

4.2 Building History

4.2.1 The tearooms have existed in one form or another on this site for over 100 years.

The original tea rooms pictured circa 1960s.

4.2.2 In 1999 the building was substantially and sympathetically altered by the then Tenant under a land lease with the Council.

Parts of the original pier remains, and these are located outside of the leased area with responsibility to maintain sitting with the Council.

1999 Works included:

· New decks, steps, and balustrade

· New windows and doors to decks

· New office entry and offices

· Relocated Toilets

· Remodelled kitchen and bar

· Exterior refurbishment including Zincalume fascia gutter and brackets and cladding.

4.2.3 The building suffered extensive damage in the 2011 earthquake events and additional repair and a further addition of approximately 22m² was undertaken at that time.

4.2.4 2016 view of the building

4.2.5 The previous lease was a land lease only with the previous Tenant owning the building improvements. The Council accepted the gift of the building in 2017 in exchange for agreeing to a longer lease period at a commercial rental return on the land and buildings.

4.2.6 In 2022, the Community Board gave Landlord Approval for the addition of sun louvres on the western elevation. The Tenant is requesting additional louvres on the northern side of the building.

4.3 Planned Improvements (Refer to Attachments A, B, and C)

4.3.1 A Kitchen expansion and internal reconfiguration by way of a small building extension

A building with a blue roof

Description automatically generated

4.3.2 Additional louvres installed to the north elevation (artists impression)

4.3.3 Lease overlay plan showing finished works

4.4 New Lease terms proposed

· Additional lease term of eight (8) years from 1 February 2033.

· Final expiry of 31 January 2041.

· Rent reviews to market rent every three years.

· Market rental or percentage of gross annual sales as per current lease (whichever is greater).

· New lease terms and commercial conditions updated to reflect any changes to the Council’s commercial leases.

Options Considered Ngā Kōwhiringa Whaiwhakaaro

4.5 The following reasonably practicable options were considered and are assessed in this report:

4.5.1 Provide Landlord approval to the requested Tenant improvements (Community Board decision). This option involves approving the Tenant’s proposed enhancements to the premises, which include a kitchen extension and external sun louvres on the north deck.

4.5.2 Deal Unilaterally and grant a new lease (Council decision). This option entails entering into a new lease agreement with the Tenant on standard commercial terms to provide the necessary certainty for their planned investment.

4.6 The following options were considered but ruled out:

Improvements Approval:

4.6.1 Decline the Tenant’s request to carry out the building alterations.

This option involves the Community Board refusing the Tenant’s request to make the proposed building alterations. As a result, the Tenant would be unable to proceed with these specific enhancements.

Lease Extension:

4.6.2 Repurpose the leased premises after the current lease expiry for an alternative use.

This option involves allowing the current lease to expire and subsequently seeking alternative uses and/or tenants for the premises through a public Request for Proposal (RFP) or tender process. This would provide an opportunity for other individuals, organisations, or businesses to propose innovative uses for the space, aligning with the Council’s objectives for public assets and community benefit. Proposals could range from alternative commercial ventures to community-oriented uses or public amenities.

4.6.3 Surrender the current lease and grant a new one for 16 years.

This option involves terminating the current lease agreement before its expiration and granting a new 16-year lease to the Tenant, providing long-term security for both parties.

4.6.4 Decline the lease extension, the Tenant may do the work without a further term.

This option involves declining the Tenant’s request for a lease extension, but still allowing the Tenant to carry out the requested improvements (e.g. the kitchen extension and external sun louvres) without committing to a longer-term lease.

Options Descriptions Ngā Kōwhiringa

4.7 Preferred Option (Council Decision): Deal Unilaterally and grant a new lease - Enter into a new lease agreement on standard commercial terms, extending the lease term to ensure the Tenant's ability to capitalize on their investment.

4.7.1 Option Advantages:

· Ensures continuity of community hospitality services beyond 2033.

· Provides the Tenant with certainty to proceed with the planned improvements.

· Supports the long-term viability of the business and its staff.

· Maintains commercial income for the Council through guaranteed rental revenue until 2041.

· Promotes customer service enhancements by fostering Tenant investment.

4.7.2 Option Disadvantages:

· Commits the premises to the current use until 2041, limiting alternative opportunities post-2033.

· The Tenant may delay or decline to proceed with improvements without the extended lease term.

4.8 Preferred Option (Community Board decision): Provide Landlord approval to the requested Tenant improvements Approve the Tenant's request for a kitchen extension and external sun louvres on the north deck.

4.8.1 Option Advantages:

· Facilitates an estimated minimum investment of $145,000 into the building.

· Enables the Tenant to proceed with necessary resource and building consents.

· Enhances the restaurant's customer service and supports its commercial viability.

· Provides improved fixed sun protection for outdoor dining areas.

· Enhances kitchen functionality while maintaining the building's existing aesthetic.

· All improvements remain within the current leased area.

· Potential for increased commercial rent returns due to improved kitchen efficiency and outdoor seating.

4.8.2 Option Disadvantages:

· Minor disruption to restaurant operations during construction.

· Lease provisions require the Council to act reasonably in approving such requests, presenting a risk if not approved.

Analysis Criteria Ngā Paearu Wetekina

4.9 The options were assessed based on:

· The value of the Tenant's proposed investment in the premises.

· The need for operational certainty to ensure ongoing service delivery.

· The potential for alternative use of the land and buildings.

5. Financial Implications Ngā Hīraunga Rauemi

Capex/Opex Ngā Utu Whakahaere

	Recommended Option – Provide Landlord Approval to Improvements and Deal Unilaterally to Grant New Lease	Option 2 - Approval to Improvements only
Cost to Implement	Lease preparation and advertising to be recovered from Tenant	Consideration of The request by Council Engagement Advertising- to be recovered from the Tenant
Maintenance/Ongoing Costs	Tenant responsibility	Tenant Responsibility
Funding Source	Operational Budget	Operational Budget
Funding Availability	Parks Budget	Parks Budget
Impact on Rates	Nil	Nil

6. Considerations Ngā Whai Whakaaro

Risks and Mitigations Ngā Mōrearea me ngā Whakamātautau

6.1 There is a risk that the built works differ from those approved; staff will monitor the works in conjunction with approved building and resource consents that may be required for the project.

6.2 There is a risk that the Tenant will not complete the Improvements. To mitigate this risk, the new lease will not be offered until the completion of the building project.

Legal Considerations Ngā Hīraunga ā-Ture

6.3 Statutory and/or delegated authority to undertake proposals in the report:

6.3.1 The Waihoro -Spreydon Cashmere -Heathcote Community Board has the delegated authority to grant a new lease on land held as park or reserve; however, as the decision requires the Council’s decision to deal unilaterally with the current Tenant, the Community Board must first obtain approval from the Council to deal unilaterally with the Tenant.

6.4 Other Legal Implications:

6.4.1 The consideration of Tenant Improvements and the preparation of the new Deed of Lease is a routine matter on which the legal situation is well known and settled.

6.4.2 Compliance with Section 138 - Local Government Act 2002. The test has been met by the engagement carried out.

6.4.3 Compliance with section 54(1)(d) of the Reserves Act 1977. Allowing of a commercial use on a recreational reserve and the use of the premises as hospitality complies with this section to “obtain the benefit and enjoyment of the reserve”.

6.4.4 The Council’s Leasing Council Property Policy 2015 - “Creation of New Leases and Extension Requests Prior to Expiry” by requesting the Council to approve the new lease term, this policy is complied with as it contemplates Tenant requests to the Council to consider additional lease terms to facilitate additional investment in a business where there is mutual benefit, and it is reasonable and warranted.

6.4.5 Dealing unilaterally - legal consideration is the Local Government Act and the Council’s Leasing Council Property Policy dealing unilaterally with Tenants.

6.4.6 Further considerations on dealing unilaterally are outlined in Attachment D to this report.

6.4.7 It is considered that approving this lease supports effective and efficient use of resources and the prudent management of the Council’s assets.

Strategy and Policy Considerations Te Whai Kaupapa here

6.5 The required decisions :

6.5.1 Align with the Christchurch City Council’s Strategic Framework.

6.5.2 This report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy. The level of significance was determined by the level of impact on the existing user groups that currently use the premises and whether this decision can be reversed once made.

6.5.3 The request for Landlord approval to Tenant improvements is consistent with the Council’s Plans and Policies (Community Board decision).

6.5.4 The request for a new lease is inconsistent with the Council’s Plans and Policies (Council decision).

6.6 This report supports the Council's Long Term Plan (2024 - 2034):

6.7 Parks, Heritage and Coastal Environment

6.7.1 Activity: Parks and Foreshore

· Level of Service: 6.8.2.3 Parks are managed and maintained in a clean, tidy, safe, functional, and equitable manner (Asset Performance) - At least 90% of parks and associated public recreational assets are available for safe public use during opening hours

Community Impacts and Views Ngā Mariu ā-Hāpori

6.8 Consultation started on 1 November 2024 and ran until 3 December 2024.

6.9 An email was sent to 80 key stakeholders, including Sumner Social, a restaurant and bar located directly opposite The Beach bar and restaurant as well as a range of community groups located in Sumner, Moncks Bay, Redcliffs and Clifton.

6.10 The consultation was hosted on Kōrero mai | Let’s Talk which had 668 views throughout the consultation period.

6.11 Marketing tactics used to promote the consultation to the community included a public notice in the Press and Bay Harbour News and physical signs outside the restaurant (one placed on the beach pathway and the other on the roadside).

6.12 Letters were delivered to houses and businesses directly opposite and in sight of The Beach bar and restaurant on Monday 4 November 2024.

Summary of Submissions Ngā Tāpaetanga

6.13 Submissions were received from 26 individuals, all of which were made online via the Kōrero mai submission form. All submissions are available in Attachment E.

6.14 Submitters were asked to provide feedback on two aspects of the proposal: the proposed building works and the lease extension.

Proposed building works

6.15 The majority of submitters expressed full support for the proposed building works (23 out of 26, 88%) for the following reasons:

· the establishment is an asset to the community and any building works to improve the restaurant would benefit the community (12)

· the changes will improve the efficiency and functionality of the restaurant space and improve customer and staff experience (6)

6.16 Three submitters did not explicitly state whether they support or don’t support the building works but one commented that the building already takes up significant space on what they believe should be publicly accessible land, not for commercial purposes.

One also questioned the proposal’s compliance with the District Plan and developing in a coastal hazard risk area. The submitter was contacted to confirm that a planning and consents process would be needed pending the Community Board’s decision to ensure that the building works adhere to the District Plan.

Lease extension request

6.17 The majority of submitters expressed full support for the lease extension (23 out of 26, 88%) for the following reasons:

· the restaurant is a valuable asset to the community (6)

· the fairness of the proposal given the investment being made by The Beach for the building works (10)

· comments about good work and responsible stewardship of the space (2).

6.18 Three of those submitters that supported the proposal felt the lease extension should be longer than the proposed eight (8) years.

6.19 Two submissions said they opposed the lease extension, but did not state their reasons.

Impact on Mana Whenua Ngā Whai Take Mana Whenua

6.20 The decisions do not involve a significant decision in relation to ancestral land, a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Mana Whenua, their culture, and traditions.

6.21 The decision does not involver a matter of interest to Mana Whenua and will not impact on our agreed partnership priorities with Ngā Papatipu Rūnanga.

6.22 There is no material change to the lease area or the permitted use of the lease that affects Mana Whenua.

6.23 The intention to grant this lease has been notified to Te Aporei Whakawhanaunga à-Tirihi, Council’s Treaty Relations Team; no concerns have been raised.

Climate Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi

6.24 The decisions in this report are unlikely to contribute significantly to adaptation to the impacts of climate change or emissions. There is some carbon footprint associated with the new building extension, but the scale is small, and the overall impact is low.

7. Next Steps Ngā Mahinga ā-muri

7.1 Provide Landlord approval to the Tenant for the requested improvements.

7.2 Arrange new Deed of Lease documentation and the signing and sealing by both parties to that agreement once finalised.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Beach Bar Kitchen Sumner - 3D Elevations 12.10.2024	25/62759	128
b ⇩	Beach Bar - Proposed Louvre Artist Impression	25/62823	132
c ⇩	Beach Bar - Lease Overlay Plan Showing Improvements	25/114934	133
d ⇩	Beach Hospitality Limited -Factors to consider when dealing Unilaterally	25/97699	134
e ⇩	Sumner's Beach Bar - Public Engagement-Submission table	25/88771	136

In addition to the attached documents, the following background information is available:

Document Name – Location / File Link

Not applicable

Signatories Ngā Kaiwaitohu

Author

Grant McIver - Leasing Consultant

Approved By

Kathy Jarden - Team Leader Leasing Consultancy

Angus Smith - Manager Property Consultancy

Kelly Hansen - Manager Parks Planning & Asset Management

Rupert Bool - Acting Head of Parks

16. Waihoro Spreydon Cashmere Heathcote 2024-25 Discretionary Response Fund Heathcote Valley Community Association Printing Quarterly Community Magazine Project
Reference Te Tohutoro:	25/317672
Responsible Officer(s) Te Pou Matua:	Heather Davies Community Development Advisor
Accountable ELT Member Pouwhakarae:	Andrew Rutledge, Acting General Manager Citizens and Community

1. Purpose and Origin of the Report Te Pūtake Pūrongo

1.1 The purpose of this report is for the Waihoro Spreydon-Cashmere-Heathcote Community Board to consider an application for funding from its 2024-25 Discretionary Response Fund from the organisation listed below.

Funding Request Number	Organisation	Project Name	Amount Requested	Amount Recommended
68531	Heathcote Valley Community Association	Printing Quarterly Community Magazine	$4,000	$4,000

1.2 There is currently a balance of $60,740 remaining in the fund.

2. Officer Recommendations Ngā Tūtohu

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1. Receives the information in the Waihoro Spreydon Cashmere Heathcote 2024-25 Discretionary Response Fund Heathcote Valley Community Association Printing Quarterly Community Magazine Project Report.

2. Notes that the decisions in this report are assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3. Approves a grant of $4,000 from its 2024-25 Discretionary Response Fund to Heathcote Valley Community Association towards the Printing Quarterly Magazine Project.

3. Key Points Ngā Take Matua

Strategic Alignment Te Rautaki Tīaroaro

3.1 The recommendations above are aligned with the Council's Strategic Framework and in particular the strategic priority of Building trust and confidence.

3.2 The recommendations are consistent with the Strengthening Communities Together Strategy.

Decision Making Authority Te Mana Whakatau

3.3 The Community Board has the delegated authority to determine the allocation of the Discretionary Response Fund for each community.

3.3.1 Allocations must be consistent with any Council-adopted policies, standards or criteria.

3.3.2 The Fund does not cover:

· Legal or environmental court challenges against the Council, Council Controlled Organisations, or Community Board decisions.

· Projects or initiatives that change the scope of a Council project or lead to ongoing operational costs to the Council (though Community Boards can recommend to the Council that it consider a grant for this purpose).

Assessment of Significance and Engagement Te Aromatawai Whakahirahira

3.4 The decisions in this report are assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3.5 The significance level was determined by the number of people affected and/or with an interest.

3.6 Due to the assessment of low significance, no further community engagement and consultation is required.

Discussion Kōrerorero

3.7 At the time of writing, the balance of the 2024/25 Discretionary Response Fund is:

Total Budget 2024/25	Granted To Date	Available for allocation	Balance If Staff Recommendation adopted
$126,010	$65,270	$60,740	$56,740

3.8 Based on the current Discretionary Response Fund criteria, the applications above are eligible for funding.

3.9 The attached Decision Matrix provides detailed information for the applications. This includes organisational details, project details, financial information, and a staff assessment.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Decision Matrix Heathcote Valley Community Association Printing Quarterly Community Magazine	25/328264	141

Signatories Ngā Kaiwaitohu

Author	Heather Davies - Community Development Advisor
Approved By	Jess Garrett - Manager Community Governance, Spreydon-Cashmere-Heathcote

17. Waihoro Spreydon-Cashmere-Heathcote Community Board Area Report - March 2025
Reference Te Tohutoro:	25/29378
Responsible Officer(s) Te Pou Matua:	Jess Garrett, Waihoro Spreydon-Cashmere-Heathcote Community Governance Manager
Accountable ELT Member Pouwhakarae:	Andrew Rutledge, Acting General Manager Citizens and Community

1. Purpose of Origin of the Report Te Pūtake Pūrongo

1.1 This report provides the Board with an overview of initiatives and issues current within the Community Board area.

1.2 This is a monthly staff-generated report.

2. Officer Recommendations Ngā Tūtohu

That the Waihoro Spreydon-Cashmere-Heathcote Community Board:

1. Receives the information in the Waihoro Spreydon-Cashmere-Heathcote Community Board Area Report - March 2025 Report.

3. Community Support, Governance and Partnership Activity

3.1 Community Governance Projects

Activity	Detail	Timeline	Strategic Alignment
Spreydon Library Picnic in the Park	Once again, the Community Board supported the annual Spreydon Library Picnic in the Park on 24 January 2025. Elected members 'manned' the barbeque at Barrington Park feeding the ravenous public after they had participated in the story walk and story time.	Complete	Strengthening Communities Together Strategy
Summer with your neighbours	The Board approved funding allocations to 39 neighbour events this season, held from October through to the end of March.	11 April 2025	Strengthening Communities Together Strategy. Community Board Project.
2025 Edible and Sustainable Garden Awards	Applications to enter the Edible and Sustainable Garden Awards for 2025 closed on 13 January 2025. Nineteen entries were received within the Waihoro Community Board area. Volunteers from the Canterbury Horticultural Society will access the entries in February. The Board will celebrate the edible and sustainable gardens in May.	Ongoing	Strengthening Communities Together Strategy. Community Board Project.
Community Pride Garden Awards	This year will be the 35th annual Community Pride Garden Awards. Judging has been carried out by the Christchurch Beautifying Association; certificates will be sent out to recipients in May.	Ongoing	Strengthening Communities Together Strategy. Community Board Project.
2025 Community and Youth Service Awards	Nominations for the annual Community and Youth Service Awards opened on 7 March and closes 6 April 2025.	Ongoing	Strengthening Communities Together Strategy. Community Board Project.
Age Friendly Spreydon Cashmere Heathcote	The collated data has been sent to the Netherlands for the compilation of the report. Expected date for completion of the report is end of February. The community board project funding for the support worker is coming to an end and final monthly payment for worker is March 2025. If the Community Board want to continue to support the group with further funding a new Community Board Project application will need to be completed and approved.	Funding ends March 2025. Group work is ongoing.	Strengthening Communities Together Strategy. Community Board Project
Russell Buchanan Memorial Plaque	In April 2024 the Board approved a memorial plaque for Russell Buchanan in Hoon Hay Park. Mr Buchanan was a local Hoon Hay resident who voluntarily gave up countless hour of his own time in keeping Hoon Hay Park tidy.	Complete	Community Board Project

3.2 Community Funding Summary

3.2.1 Community Board Strengthening Communities Fund 2023/24 – End of Project Report is attached for record purposes.

3.2.2 Community Board Discretionary Response Fund 2024/25 – as of 24 February 2025:

· Discretionary Response Fund balance for 2024/25 is $60,740.00

· Youth Achievement and Development Fund balance is $3,100.00

· The Off the Ground Fund balance is $1,810.00

· The Shape Your Place Toolkit Fund balance is $2,000.00

The 2024/25 Discretionary Response Fund Spreadsheet as of 24 February 2025 is attached for record purposes.

3.2.3 Youth Development Fund Applications

Report back to the Community Board:

Name | Event

Photos

Jack Yarham, U17 Canterbury Boys Softball, Softball NZ National Championship, Hutt Valley

My highlight was having the opportunity to play for my province, building new friendships, and having the opportunity to better my skills by playing other provinces.

We came third at the national under 17 softball tournament and I hope to continue to represent Canterbury in softball in the future.

A person running on a field

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3.3 Participation in and Contribution to Decision Making

3.3.1 Report back on other Activities contributing to Community Board Plan [for items not included in the above table but are included in Community Board Plan]

· The Waihoro Spreydon-Cashmere-Heathcote 2023-25 Community Board Plan was adopted by the Board at their meeting in May 2023 and can be found online here.

· Progress on the Community Board Plan can be found online here.

3.3.2 Council Engagement and Consultation.

· Proposed plan to make Lyttelton Street safer and more accessible for children and cyclists was open for consultation from 11 to 29 September 2024. The Board will be making a decision in April 2025.

· A proposal to award a ten-year lease of Sumnervale Reserve to the Sumner Valley Riding School was open for feedback from 23 September to 22 October, with the Board considering the staff recommendation in April 2025.

· A proposed plan for safety and accessibility improvements on Selwyn Street was opened for consultation from 16 October to 3 November. The Board will consider the proposal in April 2025.

· A proposal to make it safer for pedestrians on Richmond Hill Road was open from 2 August to 8 September 2024. At their meeting on 14 November 2024 the Board did not make a decision; they instead requested a workshop to explore an alternate option that provides for a defined footpath and defined car parking areas. Staff are looking into this and will present any alternative options to the Board to discuss at an information session in 2025.

· The Board provided feedback to Council on the Draft Trade Waste Bylaw 2025. A copy of the Board's submission is attached.

· Sydenham Rugby Club is proposing installing three new lights and upgrading four lights at Waltham Park, consultation is open from 19 December 2024 to 13 January 2025. The feedback will inform the staff recommendation to the Board, which is to be considered in March/April 2025.

· A proposed plan to upgrade the existing crossing in Selwyn Village to make it safer and more accessible opened for feedback on 27 January 2025 and closes on 16 February 2025. This feedback will help inform the staff recommendation to the Board for a decision in April/May 2025.

· Addington Farm community group is seeking to lease an area of Addington Park for a community garden, consultation is open until 18 March 2025. The Board will consider feedback and staff recommendation in April/May 2025.

· Council has some options for what could be included in a draft Local Alcohol Policy for Christchurch and Banks Peninsula and is seeking feedback on these options. The Community Board will host a community workshop on Thursday 27 February from 2pm to 3pm in the Linwood Boardroom. Feedback on the options closed on 9 March 2025, this feedback will inform the staff report to Council in April 2025.

3.4 Governance Advice

3.4.1 Public Forum – The Board received the following public forum presentations at its 13 February meeting:

· The Chairperson of Ōpāwaho Heathcote River Network spoke to the Board regarding a significant project the Network is intending to commence this year – predator trapping along the banks of the Ōpāwaho Heathcote River.

· Members of the Lower Cashmere Residents Association advised the Board that the Association is ceasing and also spoke regarding the need for a replacement plaque at Ashgrove Reserve.

· A local resident spoke regarding concerns about undesirable use and occupation at King Park, Mt Pleasant.

3.4.2 Deputations – The Board received no deputations at its 13 February meeting.

3.4.3 Correspondence – The Board received the following correspondence during the month of February:

· The Sumner Community Residents Association in regard to the new Sumner Skate Park.

3.4.4 Information Sessions/Workshops – The Board received the following information sessions/workshops in February 2025:

· Plan Change 12 – Coastal Hazards Update

· Urban Forest Planting Plan for the Ōpāwaho Heathcote River

· Industrial Interface Plan Change

· Community Parks Rolling Renewals Programme FY25-27

· Community Workshop on options for a draft Local Alcohol Policy

3.5 Community Development

3.5.1 Community Christmas Carols Sumner

Sumner Bays Union Trust organised this event which involved Sumner Silver Band, Fuse Youth, Sumner Volunteer Fire Brigade, Sumner Community Theatre, Sumner Community Residents Association, Matuku Takotako library staff and local businesses. It was well supported by the community and enjoyed by all.

3.5.2 Cornelius O’Connor Reserve Basketball Court Opening

Cornelius O’Connor Reserve basketball court was officially opened on Saturday 15th February by Waihoro Board Chair Callum Ward and Addington rangatahi.

Local Addington rangatahi Dante, Jeremiah, Tane, Fynn, Shayden, Tiaki, Alexandra, Arleana, Alexandrous, Atlantis, Jessie, Tyrone with the support of the Kia Ora Addington Community Connector, Wilby, advocated for the basketball court in a Waihoro Community Board Meeting in June 2023.

The assistance of Better Off Funding was able to bring this dream of a court to reality within a short period of time.

The opening event was a great success. Attended by approximately 30 Addington locals, Tall Blacks and Canterbury Rams Captain, Taylor Britt, spoke in acknowledgement of the rangatahi and their success advocating for the court. A person holding a microphone

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A group of people standing around a basketball hoop

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4. Advice Provided to the Community Board Ngā Kupu Tohutohu ka hoatu ki te Poari Hapori

4.1 Ōmōkihi South Library update - South Library doors closed on 10 February 2025. Libraries staff advised there was an influx of attendance to the facility prior to closure to say their goodbyes. Messages were written on several of the internal walls to express their feelings. The Facilities team are now on site decamping the facility which currently involves the careful dismantling, protection and storage of the shelving units. The Pop-up library has opened in the Colombo Mall, with other teams previously based in South now in their new temporary homes.

A whiteboard with writing on it

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A store front with a sign

AI-generated content may be incorrect. A person smiling in front of a glass wall

AI-generated content may be incorrect.

The evaluation team have identified a preferred contractor. The team are now taking the opportunity and time to work through the high-risk items to understand where these obligations sit and the associated time and costs considerations, in particular, ground contamination, working around established trees along with the coordination required with the CCC Water Teams need to install new pipelines from the wells situated onsite. Final Requests for Information with respect to the Building Consent are now being responded to.

4.2 Customer Service Request Report – Report on open and completed tickets (requests for service) in January 2025 is attached.

4.3 Attached Memos include:

· Bus stop upgrades within the Waihoro Spreydon-Cashmere-Heathcote Community Board area

· Addington Park - Addington Farm Lease Engagement

4.4 At its Meeting on 11 April 2024, the Board agreed for staff to progress options to relocate the former Opawa Children's Library building. Staff advised on 28 January 2025 that the building has been relocated, and the site remediated and grassed down.

4.5 At its meeting on 12 September 2024 during the public forum session from a local community group on native re-forestation on the Westmorland slopes the Board referred the issues raised to staff. Staff have responded that they have funding set aside to start restoration using Three Waters sediment budget and that they will be liaising with the local community.

4.6 At its meeting on 10 October 2024, the Board received correspondence from a local resident relating to an issue with a power pole in front of their residential address. The Board referred the issue to staff for investigation. On 20 February 2025 the Board was advised that Council staff had responded to the resident acknowledging that the pole may make manoeuvring to/from the residence more difficult, however as it is an Orion asset, any changes would need to be undertaken by Orion. It was noted that there had been a pole in this location for many years but that a replacement pole was slightly wider, this is expected to have minimal effect from a safety perspective. With respect to parked vehicles, council staff have previously installed parking ‘ticks’ one metre either side of this residential driveway to provide a guide for parking drivers. Any illegal parking should be alerted to the Council Parking Compliance team, who already regularly monitor the area.

4.7 At its meeting on 13 February 2025 during the public forum session a local resident raised concerns about undesirable use and occupation at King Park in Mount Pleasant. The Board referred the issues raised to staff for investigation and report back to the Board. On 19 February 2025 the Board was advised that Council staff had responded to the resident, informing him that the following actions will soon be underway:

· Council will monitor the carpark for approximately one month with a surveillance camera subject to camera availability as Council do not currently own one.

· Instruct Council’s security contractor to carry out nightly patrols to report back on use/littering for a period of one week.

· Engage a contractor to provide pricing to install bollards; and

· Arrange for rangers programmed shrub lifting and pruning to open the area to passive surveillance.

The Board wrote to New Zealand Police on 18 February 2025 raising safety concerns at King Park, seeking to discuss these matters with Police, and shared the concerns with the local community patrol.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Waihoro Community Board Strengthening Communities Fund 2023/24 – End of Project Report	25/360244	153
b ⇩	2024/25 Discretionary Response Fund Spreadsheet as of 24 February 2025	25/359963	170
c ⇩	Waihoro Community Board Submission on Draft Trade Waste Bylaw 2025	25/322008	171
d ⇩	Waihoro Customer Service Request Report - January 2025	25/212652	172
e ⇩	Memo - Bus stop upgrades within the Waihoro Spreydon-Cashmere-Heathcote Community Board area	25/337250	173
f ⇩	Memo - Addington Park - Addington Farm Lease Engagement	25/337251	182

Signatories Ngā Kaiwaitohu

Authors

Jane Walders - Support Officer

Heather Davies - Community Development Advisor

Nime Ah Kam-Sherlock - Community Recreation Advisor

Shanelle Temaru-Ilalio - Community Development Advisor

Jonathon Jones - Community Board Advisor

Approved By

Jess Garrett - Manager Community Governance, Spreydon-Cashmere-Heathcote

Matthew McLintock - Manager Community Governance Team

John Filsell - Head of Community Support and Partnerships

Name	Subject
Debbie Johnson	Speeding traffic Addington
Dave Birch	New Sumner Walkway

7. Correspondence
Reference Te Tohutoro:	25/312006
Responsible Officer(s) Te Pou Matua:	Jane Walders, Support Officer
Accountable ELT Member Pouwhakarae:	Andrew Rutledge, Acting General Manager Citizens and Community