Waihoro Spreydon-Cashmere-Heathcote Community Board Information Session/Workshop

Agenda

Notice of Information Session/Workshop Te Pānui o te Hui:

A Waihoro Spreydon-Cashmere-Heathcote Community Board Information Session/Workshop will be held on:

Date:                                    Thursday 27 March 2025

Time:                                   4:30 pm

Venue:                                 Linwood Boardroom,
Gate B, 180 Smith Street,
Woolston

Membership Ngā Mema

Chairperson Deputy Chairperson Members

Callum Ward Keir Leslie Melanie Coker Will Hall Roy Kenneally Tim Lindley Lee Sampson Tim Scandrett Sara Templeton

21 March 2025

Principal Advisor Jess Garrett Manager Community Governance Tel: 941 6289 jessica.garrett@ccc.govt.nz

Meeting Advisor Jonathon Jones Community Board Advisor Tel: 941 5563 Jonathon.Jones@ccc.govt.nz

Website: www.ccc.govt.nz

TABLE OF CONTENTS NGĀ IHIRANGI

 Karakia Tīmatanga................................................................................................... 3

Waiata          ............................................................................................................... 3

1.        Apologies Ngā Whakapāha................................................................................. 3

2.        Open Forum Te Wā Kōrerorero............................................................................ 3

Information Session and Workshop Items

3.        Orion - Update on cable installation between Milton and Halswell........................... 5

The time allocated for this Information Session/Workshop is 15 minutes

4.        Three Waters Programme................................................................................... 7

The time allocated for this Information Session/Workshop is 20 minutes

5.        Community Funding Information Session............................................................. 9

The time allocated for this Information Session/Workshop is 30 minutes

6.        Monitoring Report - Waihoro Spreydon-Cashmere-Heathcote Community - Board Plan 2023-25.......................................................................................................... 15

The time allocated for this Information Session/Workshop is 30 minutes

7.        Elected Members’ Information Exchange Te Whakawhiti Whakaaro o Te Kāhui Amorangi 26

Karakia Whakakapi................................................................................................. 26

Karakia Tīmatanga

Kia tau te mauri o runga Kia tau te mauri o raro Paiheretia te ture wairua Paiheretia te ture tangata Hei pou arahi i a tātou i tēnei wā Kia tika te whakaaro Kia tika te kupu Tīhei Mauri Ora!

May the essence of above settle here May the essence of below settle here Bind together that we can’t see and bind that we can see And have them guide us at this time May the thought be true May the words be true

Waiata

Manu tiria manu tiria Manu werohia ki te poho o Te Raka Ka tau rērere Ka tau mai i te Ruhi E tau e koia a Koia koia ko Tararauriki Kī mai i Māui Ehara i te whitu me te waru e E tau e koia, koia

Te whakamārama This song tells the story of Māui changing into a kererū and following his father into the underworld whereupon he returns with the kūmara. The kūmara is seen not only as food for the body but also food for the mind, thus referring to the importance of mātauranga.

1.   Apologies Ngā Whakapāha  

An apology for absence was recieved from Will Hall.

2.   Open Forum Te Wā Kōrerorero

2.1	Pedestrian Safety Nyker Matthew King, local resident, will speak to the Board regarding Pedestrian Safey at the Waltham Road, Bunyan Street, Rogers Street Intersection.

2.2	Watering System Reactivation at Ashgrove Reserve Sue Bye will speak on behalf of the Friends of Ashgrove Reserve group regarding reactivation of the watering system at Ashgrove Reserve.

3.     Orion - Update on cable installation between Milton and Halswell
Reference Te Tohutoro:	25/540297
Presenter(s) Te Kaipāhō :	Paris Guglielmoni, Project Engagement Lead, Orion

1. Detail Te Whakamahuki

Timing	This information session is expected to last for 15 minutes.
Purpose / Origin of the Information Session	Orion has requested to provide the Board with information about an upcoming cable installation between Milton and Halswell substations.
Background	Orion will soon start work to install a new 66kV underground power cable between the Milton Street substation and Halswell substation on Sparks Road to strengthen our electricity network.  Some of Orion’s underground 66kV power cables in Christchurch City have been in service for 40-60 years. These older cables are still operating and will continue to do so under normal conditions. However, these cables are vulnerable to earthquakes and should we have another large shake there is the potential for faults on these cables. Given the age of the cables, they are difficult to repair and in the event of a fault this could take some time. Community has told Orion that a resilient network is important to them. Retiring these cables to strengthen the network is a major programme of work for Orion.
Key Issues	·     Traffic management impacts.
Next Steps	·    Keeping the community informed of upcoming work. ·    Construction work starting end of April.
Useful Links	www.haveyoursay.oriongroup.co.nz/milton-to-halswell-new-power-cable

Attachments Ngā Tāpirihanga

There are no attachments to this coversheet.

Signatories Ngā Kaiwaitohu

Author	Jonathon Jones - Community Board Advisor
Approved By	Jess Garrett - Manager Community Governance, Spreydon-Cashmere-Heathcote

4.     Three Waters Programme
Reference Te Tohutoro:	25/76070
Presenter(s) Te Kaipāhō :	Gavin Hutchison, Acting Head of Three Waters

1. Detail Te Whakamahuki

Timing	This information session is expected to last for 20 minutes.
Purpose / Origin of the Information Session	The session has been set up by staff in response to a request at the Waihoro Spreydon-Cashmere-Heathcode Community Board Meeting of 7 November 2024. Gavin Hutchison, Acting Head of Three Waters presented to the Board changes to the Annual Plan for 2025/26 on the Three Waters Programme. The Board posed a series of questions, including: ·    Requesting whether a more detailed overview of the leakage programme, including key concerns could be made available as part of future reporting to Council. ·    Requesting staff provide a future information session on reactive maintenance. ·    Requesting an update on McCormacks Bay Flood Management.
Background	Not applicable
Key Issues	Not applicable
Next Steps	Not applicable
Useful Links	Not applicable

Attachments Ngā Tāpirihanga

There are no attachments to this coversheet.

Signatories Ngā Kaiwaitohu

Author	Gavin Hutchison - Acting Head of Three Waters
Approved By	Gavin Hutchison - Acting Head of Three Waters

5.     Community Funding Information Session
Reference Te Tohutoro:	25/504216
Presenter(s) Te Kaipāhō :	Joshua Wharton, Community Funding Team Leader Maryanne Lomax, Community Governance Manager

1. Detail Te Whakamahuki

Timing	This information session is expected to last for 30 minutes.
Purpose / Origin of the Information Session	The purpose of this information session is to update elected members on the changes to Council’s contestable funding for the 2025/26 financial year; including the new funding platform, SmartyGrants. Staff will also provide information on the range of community funding that is available to community organisations through Council. This information session is being provided in advance of a comprehensive review that will be presented to the incoming Council and Community Boards in late-2025.
Background	Council’s previous funding platform, Salesforce, was at the end of its lifecycle as an IT platform and was costing Council significant OpX to maintain. The new funding platform, SmartyGrants is used by over half of the TLA’s across New Zealand (including Environment Canterbury and Auckland City), as well as various community trusts and funding providers. It is an industry-leading solution and a social-enterprise, with fees less than ¼ other competitive options available. Compared with the outgoing solution, SmartyGrants will bring a range of improvements to Council’s community funding schemes for the community organisations who apply, staff and elected members alike. Included as Attachment A, staff have provided a summary of the contestable and non-contestable funding schemes that are available to community organisations in Christchurch. The intention is to inform elected members of these offerings, so that in interactions with community organisations, quality advice can be provided.
Key Points	·    Improved reporting capability. ·    Ease of application for groups, assessment for staff, and consideration for elected members. o  SmartyFile o  Mapping tool o  Viewing previous applications o  Ability to present a cohesive picture of all CCC funding (and detail where groups are receiving funding from withing Council) ·    The impact on Community Board splits. ·    Presentations by groups before elected member considerations of contestable funding. ·    Clarification around funding of food, trustees, and other general criteria.
Next Steps	·    A number of funds are already being administered through Smartygrants. Elected members will note an immediate improvement to the presentation of decision matrices and reports on grant-spend. ·    The remaining funds will be transferred to the new platform, before decommissioning Salesforce at the start of the new Financial Year. ·    Staff will collect and review community feedback on the changes made and adjust/improve the new platform and any processes iteratively over the coming year.
Useful Links	·    https://ccc.govt.nz/culture-and-community/community-funding ·    https://ccc.smartygrants.com.au/

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	CCC - Community Funding Scheme Overview	25/479881	11
b ⇩	Environmental Fund Comparisons	25/479883	12
c ⇩	Community Board Splits	25/504132	13

Signatories Ngā Kaiwaitohu

Authors	Josh Wharton - Team Leader Community Funding Maryanne Lomax - Manager Community Governance, Fendalton-Waimairi-Harewood
Approved By	Gary Watson - Manager Community Partnerships

6.     Monitoring Report - Waihoro Spreydon-Cashmere-Heathcote Community - Board Plan 2023-25
Reference Te Tohutoro:	25/469490
Presenter(s) Te Kaipāhō :	Jessica Garrett, Community Governance Manager

1. Detail Te Whakamahuki

Timing	This information session is expected to last for 30 minutes.
Purpose / Origin of the Information Session	This information session will provide project updates on the following: -      Better Off Funding Projects. -      Board Plan Project Updates.
Background	Better Off Funding: The Board’s allocation of Better Off Funding ($500,000) was granted to 9 community groups from 2023 to 2024. Board Plan Projects: The Waihoro Spreydon-Cashmere-Heathcote Community Board Plan (2023-2025) sets out the board’s vision and 9 priorities for the local community.
Key Issues	·    Staff will present a verbal update to summarise Better Off Funding projects that have been successfully completed and give status updates on those still in progress. ·    Staff will present a verbal update to summarise how the Board’s Priority Projects are tracking against the plan and discuss projects that could be completed before the end of the term in October 2025. ·    A monitoring report is attached for review.
Next Steps	·    Discussion between staff and elected members on priority projects for the remainder of the term.
Useful Links	Waihoro Spreydon-Cashmere-Heatcote Community Board Plan 2023-2025.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Monitoring Report - Board Plan 2023-2025	25/520913	16

Signatories Ngā Kaiwaitohu

Author	Jonathon Jones - Community Board Advisor
Approved By	Jess Garrett - Manager Community Governance, Spreydon-Cashmere-Heathcote

7.      Elected Members’ Information Exchange Te Whakawhiti Whakaaro o Te Kāhui Amorangi

This item provides an opportunity for Board Members to update each other on recent events and/or issues of relevance and interest to the Board.

Karakia Whakakapi

Tukuna te wairua kia rere ki te taumata Ko te matatika te mātāpono hei arahi i ngā mahi Ka arotahi te tira kia eke panuku, kia eke Tangaroa Haumi e, hui e, tāiki e

May the spirit be released to soar to its zenith Ethics is the principle that guides our work As we focus on the success for our community Bring together! Gather together and bind together!