Agenda of Waitai Coastal-Burwood-Linwood Community Board

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Waitai

Coastal-Burwood-Linwood Community Board

Open Minutes

Date: Monday 10 February 2025

Time: 4.33 pm

Venue: Boardroom, Corner Beresford and Union Streets,
New Brighton

Present

Chairperson

Deputy Chairperson

Members

Paul McMahon

Jackie Simons

Tim Baker

Kelly Barber

Celeste Donovan

Yani Johanson

Greg Mitchell

Jo Zervos

Principal Advisor

Chris Turner-Bullock

Manager Community Governance

Tel: 941 8233

christopher.turner@ccc.govt.nz

Meeting Advisor

Cindy Sheppard

Community Board Advisor

Tel: 941 6547

cindy.sheppard@ccc.govt.nz

Website: www.ccc.govt.nz

Karakia Tīmatanga

Whakataka te hau ki te uru

Whakataka te hau ki te tonga

Kia mākinakina ki uta

Kia mātaratara ki tai

E hī ake ana te atakura

He tio, he huka, he hauhūnga

Tīhei mauri ora

Cease the winds from the west
Cease the winds from the south
Let the breeze blow over the land
Let the breeze blow over the ocean
Let the red-tipped dawn come with a sharpened air.
A touch of frost, a promise of a glorious day.

The agenda was dealt with in the following order.

1. Apologies Ngā Whakapāha

Part C

Community Board Resolved CCBCC/2025/00001

That the apology from Alex Hewison for absence be accepted.

Jackie Simons/Tim Baker Carried

2. Declarations of Interest Ngā Whakapuaki Aronga

Part B

There were no declarations of interest recorded.

3. Confirmation of Previous Minutes Te Whakaāe o te hui o mua

Part C

Community Board Resolved CCBCC/2025/00002

That the minutes of the Waitai Coastal-Burwood-Linwood Community Board meeting held on Monday, 9 December 2024 be confirmed.

Jackie Simons/Greg Mitchell Carried

4. Public Forum Te Huinga Whānui

Part B

4.1

Youth Development Fund Report Back

Anaru Hibbs, Youth Development Fund Recipient provided the Board with an update on how attending the futsal nationals in Wellington as part of the Mainland Under 17 team went.

The Chairperson thanked Anaru Hibbs his update and wished him well with his future endeavours.

4.2

Christchurch Archery Club Lease

Graeme Robb, President of the Christchurch Archery Club addressed the Board regarding the upcoming consideration of the Rawhiti Domain New Lease Application and provided an update on the safety measures the club have been undertaking in the Domain.

After questions from members, the Chairperson thanked Graeme Robb for his update.

4.3

Ōpāwaho Heathcote River Network

Malcolm Long, Secretary, Communications and Operations on behalf of the Ōpāwaho Heathcote River Network briefed the Board on a significant project that the Network are intending to commence this year in predator trapping along the banks of the Ōpāwaho Heathcote River.

After questions from members, the Chairperson thanked Malcolm Long for his presentation.

Attachments

a Ōpāwaho Heathcote River Network Presentation - Predator Trapping

4.4

Envirohub

Ben Alder on behalf of Envirohub addressed the Board and provide an update on Envirohub’s relocation to Climate Action Campus and the services they provided.

After questions from members, the Chairperson thanked Ben Alder for his presentation.

Attachments

a EnviroHub Presentation

4.5 Slow Speed Neighbourhood Linwood

Aaron Ghattas, local resident addressed the Board in relation to safety concerns on local streets in the Linwood Ward noting Woodhouse Street as a particular area of concern. Aaron Ghattas presented options for a slow speed neighbourhood in Linwood which had previously been raised with Council.

After questions from members, the Chairperson encouraged Aaron Ghattas to make a submission to the Council’s Annual Plan and noted that the Board would consider advocating for slow speed and traffic calming measures on Woodhouse Street in their Annual Plan Submission.

Attachments

a Aaron Ghattas - Slow Speed Neighbourhood Linwood Presentation

5. Deputations by Appointment Ngā Huinga Whakaritenga

Part B

There were no deputations by appointment.

6. Presentation of Petitions Ngā Pākikitanga

Part B

There was no presentation of petitions.

7. Correspondence

Community Board Resolved CCBCC/2025/00003 Original Officer Recommendation accepted without change

Part B

That the Waitai Coastal-Burwood-Linwood Community Board:

1. Receives the letter of support from Spokes Canterbury in relation to the requested cycle connection between Brooklands and Spencerville following a public forum presentation from John Mowat on 11 November 2024.

2. Notes that a copy of the letter of support was sent to staff as supporting documents on 20 December 2024.

Jackie Simons/Kelly Barber Carried

Community Board Resolved CCBCC/2025/00004 Original Officer Recommendation accepted without change

3. Receives the correspondence from John Sauer in relation to speed humps on Chelsea Street and refer to staff for investigation and response.

Jackie Simons/Greg Mitchell Carried

8. Briefings

Community Board Resolved CCBCC/2025/00005 Original Officer Recommendation accepted without change

Part B

That the Waitai Coastal-Burwood-Linwood Community Board:

1. Notes the information supplied during the Briefings.

Greg Mitchell/Kelly Barber Carried

Attachments

a Wastewater Treatment Plant Presentation

b Southshore South New Brighton Estuary Edge Update

9. Queenspark Reserve - Playspace Renewal

Community Board Resolved CCBCC/2025/00006 Original Officer Recommendation accepted without change

Part C

That the Waitai Coastal-Burwood-Linwood Community Board:

1. Receives the information in the Queenspark Reserve – Playspace Renewal Report.

2. Notes that the decision in this report is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3. Approve the concept design for the playground renewal at Queenspark Reserve, located at 210 Queenspark Drive, Parklands as per attachment A of the agenda report.

4. Request staff proceed with the development of the detailed design and construction phases of the project.

Jo Zervos/Jackie Simons Carried

10. Acquisition of Land 657 Pages Road Christchurch, Pages Road Bridge Renewal Project

Community Board Decided CCBCC/2025/00007 Original Officer Recommendation accepted without change

Part A

That the Waitai Coastal-Burwood-Linwood Community Board recommends to Council that it:

1. Receives the information in the Acquisition of Land 657 Pages Road Christchurch, Pages Road Bridge Renewal Project Report.

2. Notes that the decision in this report is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3. Approves the commencement of the acquisition under the Public Works Act 1981of 324m² being part Rural Section 1729 and part Lot 19 DP 806 shown as section 1 RPS58320 to formalise the Council’s ownership.

4. Delegates authority to the Manager Property Consultancy to do all thing necessary at his sole discretion to manage and conclude the acquisition of 324m² being part Rural Section 1729 and part Lot 19 DP 806 shown as section 1 RPS58320 including (but not limited to) signing and serving notices under section 23 of the Public Works Act 1981 of the Councils intention to take the land and making application to the Minister of Lands to take the land.

Jackie Simons/Tim Baker Carried

11. Southshore and South New Brighton Park Estuary Edge Protection and Flood Mitigation Project Tree Removal

Community Board Resolved CCBCC/2025/00008 Original Officer Recommendation accepted without change

Part C

That the Waitai Coastal-Burwood-Linwood Community Board:

1. Receives the information in the Southshore and South New Brighton Park Estuary Edge Protection and Flood Mitigation Tree Removal report.

2. Notes that the decision in this report is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3. Approves the removal of 373 trees and 93 groups of trees associated with the Southshore and South New Brighton Park Estuary Edge Protection and Flood Mitigation project and the replacement planting of 4248 ecosourced native species as mitigation.

Jo Zervos/Tim Baker Carried

Yani Johanson requested that his abstention from the vote be recorded.

12. Waitai Coastal-Burwood-Linwood Community Board Area Report - February 2025

Community Board Resolved CCBCC/2025/00009 Original Officer Recommendation accepted without change

Part B

That the Waitai Coastal-Burwood-Linwood Community Board:

1. Receives the information in the Waitai Coastal-Burwood-Linwood Community Board Area Report - February 2025.

Kelly Barber/Celeste Donovan Carried

13. Elected Members’ Information Exchange Te Whakawhiti Whakaaro o Te Kāhui Amorangi

Part B

Members exchanged information on matters of mutual interest:

· Coast to Coast event

· Kite Day event

· McLean Street Flooding concerns

· Eastgate anti-social behaviour concerns

· Cygnet Street Outlet concerns

· Coastal Hazard Adaptation Plan final meeting attendance

· Parklands @ Play upcoming event

· Brougham Street safety concerns

Karakia Whakamutunga

Kia tau te rangimārie

O te Rangi e tū iho nei

O Papatūānuku e takoto nei

O te Taiao e awhi nei

Ki runga i a Tātou

Tihei Mauriora

May the peace

of the sky above

Of the earth below

And the all-embracing universe

Rest upon us all

Behold, it is life!

Meeting concluded at 6.14pm.

CONFIRMED THIS 10TH DAY OF MARCH 2025

Paul McMahon

Chairperson

10. New Brighton Community Gardens - proposed new lease
Reference Te Tohutoro:	24/1493855
Responsible Officer(s) Te Pou Matua:	Felix Dawson, Leasing Consultant
Accountable ELT Member Pouwhakarae:	Andrew Rutledge, Acting General Manager Citizens and Community

1. Purpose and Origin of the Report Te Pūtake Pūrongo

1.1 To consider the application for a new ground lease by the New Brighton Community Gardens Trust (the “Trust”) for part of Rawhiti Domain.

1.2 The report is staff initiated to address the lease expiry.

1.3 The current lease has expired, and a new lease is required to provide security of tenure and enable the Community Garden to plan on going activities with certainty.

2. Officer Recommendations Ngā Tūtohu

That the Waitai Coastal-Burwood-Linwood Community Board:

1. Receives the information in the New Brighton Community Gardens - proposed new lease Report.

2. Grant a ground lease to New Brighton Community Garden Trust pursuant to section 73 of the Reserves Act 1977, for a lease period of 10 years including renewals for an area of approximately 4204square metres of Rawhiti Domain being Pt Res 1616, Lot 2, and part Sec 2 SO 491011as shown on the plan described in Attachment A of the Agenda report.

3. Notes

a. That the decision in this report is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

b. That appropriate consultation has been undertaken and the results of that support this proposal.

4. Requests that the Manager Property Consultancy do all things necessary and make any decisions at his sole discretion that are consistent with the intent of this report to implement the resolutions above including completing negotiations for, and administer, the terms and conditions of the new lease.

3. Executive Summary Te Whakarāpopoto Matua

3.1 The New Brighton Community Gardens Trust has operated at Rawhiti Domain since 2004, providing education, social support, and a valued community garden.

3.2 The current lease expired on 30 June 2024 and has been holding over.

3.3 The Parks Unit supports continued use, citing its community value and no demand for additional open space.

3.4 The Trust is financially sound and requires security of tenure to plan effectively. In line with Council’s Lease Policy, it is recommended to unilaterally grant a new lease, recognising the Trust’s proven community benefits. The not-for-profit Trust was established for the purpose of establishing a local community garden at Rawhiti Domain.

4. Background/Context Te Horopaki

The Property

4.1 Rawhiti Domain is located at 136 Shaw Avenue as shown in red below. It is held as recreation reserve pursuant to the Reserves Act 1977.

4.2 The New Brighton Community Gardens Trust have operated from the old New Brighton bowling club site since 2004. The site includes the old bowling club pavilion marked D below owned by the Council and two other buildings marked C and E erected by the Trust.

New Brighton Community Gardens

4.3 The Trust vision is

“A thriving organic garden which involves the community growing food in a coastal environment”

Its aims include:

· providing a safe and learning environment,

· education through modelling environmental sustainability, particularly waste reduction, repurpose and reuse of materials,

· creating opportunities for sharing of gardening skills,

· educating people with different skills and abilities to be self reliant, including fresh food preparation,

· providing quality organic produce for distribution to volunteers, food banks and those in need,

· providing voluntary employment opportunities for unemployed people,

· providing opportunities for physical and recreational activities to support mental well being.

The Trust has achieved its vision and has established an exemplary operation and reputation locally and internationally. It employs three part time workers who manage the garden itself together with administration of education programmes and funding applications. It is open four days a week generally between 10.00am-4.00pm. Around12-20 volunteers attending in morning and afternoon shifts each day. It runs an average of one education programme per week. Volunteers receive fresh organic vegetables in return for their time. Vegetables are also supplied to the local food bank. Relish and chutneys and jams are made from excess produce and sold for income purposes.

The garden is an integral part of the local community which is evidenced by the support it receives at its annual open days which is consistently a popular and successful community event. Volunteers and visitors also come from outside of New Brighton to be involved.

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4.4 There are several structures on the site. Two are owned by the Trust. One building, the ex bowling club pavilion, is owned by the Council. General lease provisions provide for the tenant to undertake maintenance with the Council to undertake capital costs such as replacement where there is fair wear and tear. It should be noted that the Council has not undertaken any replacement work although the Trust at its own expense has replaced the roof, installed new toilets and hot water.

Sensory Garden

4.5 The sensory garden is located at the west end of the community garden. It was established in around 2016 as a community led project and is set up to deliver a revitalising experience via the senses.

4.6 It is designed for people, particularly children, with special needs and disabilities and gives them an interactive experience in a natural setting. The garden includes a musical wall and other sensory structures.

4.7 A tiny hut from a competition as part of the Council ‘Enliven Places Programme’ was moved there in 2018.

4.8 The garden has been maintained by the Council since its inception. By 2023 it had become overgrown and the Trust staff undertook a maintenance and clearing.

4.9 They have offered to continue to maintain it and requested that it be incorporated into the lease area with plans to increase planting of sensory and aromatic species. Parks Unit staff support the proposal.

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4.10 The Club meets the Council’s requirements as a suitable lessee

· Charity

· Strong governance and operating structure

· Historical use and investment on the site

· Financially sound

4.11 Key lease terms are:

· Ground lease, 4204sqm (approx)

· Initial lease term 5 years with one right of renewal

· Rent calculated in accordance with policy for ground lease to sports clubs and community groups. Nominal rental to Community Gardens.

Options Considered Ngā Kōwhiringa Whaiwhakaaro

4.12 The following reasonably practicable options were considered and are assessed in this report:

4.12.1 Enter into a new ground lease

4.12.2 Do not enter into a ground lease and retain for open space.

4.13 The following options were considered but ruled out:

· Do nothing: The Trust requires certainty to enable it to plan future use with certainty. To do nothing is to leave a well-functioning community organisation in limbo.

· Invite registrations of interest for alternative lessee: There is no justification to seek an alternative operator with the success of the existing Trust and existing links with the community.

Options Descriptions Ngā Kōwhiringa

4.14 Preferred Option: Enter into a new ground lease

4.14.1 Option Description: Grant a new ground lease with the Trust under standard Council terms for community groups.

4.14.2 Option Advantages

· Consistent with policy of dealing with sports clubs and community groups with investment on site

· Provides certainty for the Trust

· Consistent with the public use of the reserve

4.14.3 Option Disadvantages

· If the Trust’s performance declines or the garden becomes underutilised, the land could be tied up in an arrangement that no longer delivers value to the community.

4.15 Do not enter into new lease and retain for open space

4.15.1 Option Description: Do not approve a new lease and make available for open space. This would involve the improvements being removed from the leased area, the land reverting to open grassed space with ongoing maintenance carried out by the Council.

4.15.2 Option Advantages

· More reserve space made available.

4.15.3 Option Disadvantages

· Well functioning community garden will not continue to operate

· There is no evidence of demand for additional open space in that area.

· Council will incur cost to clear and maintain.

Analysis Criteria Ngā Paearu Wetekina

4.16 The options in terms of the lease were assessed taking into account lessee investment on site and the need for certainty for ongoing operation as against alternative use for the park.

5. Financial Implications Ngā Hīraunga Rauemi

Capex/Opex Ngā Utu Whakahaere

	Recommended Option	Option 2 -Do not enter into lease and retain for open space
Cost to Implement	Cost to Implement- Preparation of lease and public advertising costs to be recovered from tenant	Cost to clear site estimated at $55,000 Decommission Gardens/infrastructure (return to park) – Estimate $20,000 Demolition of buildings – Estimate $35,000
Maintenance/Ongoing Costs	Maintenance undertaken by tenant Capital costs to building to be undertaken by Council- no work planned Building Insurance- $2,500/annum	$300.00/annum approx
Funding Source	Operational budget	Operational budget
Funding Availability	yes	no
Impact on Rates	minimal	yes

6. Considerations Ngā Whai Whakaaro

Risks and Mitigations Ngā Mōrearea me ngā Whakamātautau

6.1 There is a risk of the lessee failing to continue operating successfully and maintain the premises. The risk is assessed as low. Financial consequences would be minor and operational issues could be rectified. The likelihood of these consequences occurring is considered low based on the organisation’s previous track record.

Legal Considerations Ngā Hīraunga ā-Ture

6.2 Statutory and/or delegated authority to undertake proposals in the report:

6.2.1 Delegations Parks (Part D-sub Part 1- Community Boards) Authority delegated from Council to Community Boards.

“To grant leases of recreation reserves in accordance for farming, grazing afforestation and other purposes”- section 73 Reserves Act 1977

6.2.2 Reserves Act 1977-Lease entered into pursuant to section 73 Reserves Act 1977.

6.3 Other Legal Implications:

6.3.1 Local Government Act 2002-Decision Making including consideration of community views.

6.3.2 Reserves Act 1977, Public notification in accordance with s73, s119 and s120.

Strategy and Policy Considerations Te Whai Kaupapa here

6.4 The required decision:

6.4.1 Aligns with the Christchurch City Council’s Strategic Framework, in particular the strategic priority of being an inclusive and equitable city that puts people at the centre. Local sports club enable wellbeing, accessibility and connection.

6.4.2 Is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy. The level of significance was determined by considering the number of people affected, the level of impact on those affected and the low cost to Council associated with entering into the lease.

6.4.3 Is consistent with Council’s Plans and Policies:

· Sports Leases Charging Policy.

· Council’s Leasing policy - dealing unilaterally with incumbent tenant where there is only one logical tenant including not-for-profit organisations particularly sports clubs on reserves.

· Rawhiti Management Plan - referenced in plan as legitimate activity.

· Food Resilience Policy 2014, refer in particular outcomes: Closeknit and self-reliant Communities, Lifelong learning, Stewardship of public places.

6.5 This report supports the Council's Long Term Plan (2024 - 2034):

6.5.1 Parks, Heritage and Coastal Environment

6.5.2 Activity: Parks and Foreshore

· Level of Service: 6.3.7.4 Volunteer participation at community opportunities across parks network - Volunteer hours – maintain or grow compared to previous year.

Community Impacts and Views Ngā Mariu ā-Hāpori

6.6 Community engagement involved: direct contact with the neighbouring lessees on the reserve, delivery of flier to local residents, public notice in the Christchurch Press on 25 September 2024 and notification in the public notices of the Council website. One response in support was received.

6.7 Staff consider that the above is sufficient consideration of community views taking into account the significance of the decision proposed.

6.8 The decision affects the following wards/Community Board areas:

6.8.1 Waitai Coastal -Burwood- Linwood Community Board.

Impact on Mana Whenua Ngā Whai Take Mana Whenua

6.9 The decision does not a significant decision in relation to ancestral land, a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Mana Whenua, their culture, and traditions.

6.10 The decision does not involve a matter of interest to Mana Whenua and will not impact on our agreed partnership priorities with Ngā Papatipu Rūnanga.

6.11 The proposal was forwarded to Te Aporei Whakawhanaunga a Tiriti, Treaty Partnerships Team for comment on 26 January 2025 and they have responded that there are no issues.

Climate Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi

6.12 The proposals in this report are unlikely to contribute significantly to adaption to the impacts of climate change or emissions reductions. The proposal to enter into a new lease for an existing use does not have an impact on climate change as there is limited carbon footprint associated with leasing itself and there is no change to current emissions. In terms of the activities associated with the lease, the club encourages local community involvement and in that sense the carbon associated with travel is low. There are no development plans associated with the activities that involve significant use of resources.

7. Next Steps Ngā Mahinga ā-muri

7.1 Property staff to undertake final negotiation of lease terms and complete documentation.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	New Brighton Community Garden-Lease plan	25/130929	31

In addition to the attached documents, the following background information is available:

Document Name – Location / File Link

Not applicable

Signatories Ngā Kaiwaitohu

Author

Felix Dawson - Leasing Consultant

Approved By

Kathy Jarden - Team Leader Leasing Consultancy

Angus Smith - Manager Property Consultancy

Al Hardy - Manager Community Parks

Rupert Bool - Acting Head of Parks

11. Rawhiti Domain - Christchurch Archery Club new lease application
Reference Te Tohutoro:	25/64443
Responsible Officer(s) Te Pou Matua:	Kim Swarbrick, Senior Parks & Recreation Planner Felix Dawson, Leasing Consultant
Accountable ELT Member Pouwhakarae:	Andrew Rutledge, Acting General Manager Citizens and Community

1. Purpose and Origin of the Report Te Pūtake Pūrongo

1.1 This is a staff generated report in response to an application received from the Christchurch Archery Club (the “Club”) Incorporated.

1.2 The purpose of this report is for the Waitai Coastal-Burwood-Linwood Community Board to approve a new lease. The existing lease expires on 30 June 2025, and a new lease will be required for the Club to continue at Rawhiti Domain.

2. Officer Recommendations Ngā Tūtohu

That the Waitai Coastal-Burwood-Linwood Community Board:

1. Receives the information in the Rawhiti Domain - Christchurch Archery Club new lease application report.

2. Grant a new ground lease for the existing Christchurch Archery Clubrooms, on Rawhiti Domain (100 Shaw Avenue) pursuant to section 54 of the Reserves Act 1977, for a lease period of thirty-three years including renewals for an area of approximately 253 square metres as shown in 4.8 of the Agenda report. An annual rental will be set in accordance with the Council’s Sports Lease Charges Policy.

3. Endorse continued park use of the adjacent archery range, in conjunction with the term above. The Club is to book the archery range via the Council’s Parks Bookings system at the beginning of each season.

4. Notes that the decisions in this report are assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

5. Authorise the Property Consultancy Manager to complete negotiation and administer the terms of the new lease.

3. Executive Summary Te Whakarāpopoto Matua

3.1 Christchurch Archery Club Incorporated own the clubrooms located at Rawhiti Domain. The Club has consistent membership and a medium-term association with the site. Christchurch Archery have a 100% safety record.

3.2 Under new leadership the club have built strong and positive relationships with the Council and other recreation providers based at Rawhiti Domain. In addition to competition and training the Club has a strong community focus offering school programmes, have a go session’s, coaching, adaptive archery, beginner courses, and are very welcoming of visitors.

3.3 Financial statements provided by the club indicate it is a strong and viable club. The proposed request is a suitable option.

3.4 The decision in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy 2019.

4. Background/Context Te Horopaki

The site

4.1 Rawhiti Domain is located at 100 Shaw Avenue, New Brighton, as shown below. Rawhiti Domain is zoned Open Space Community Park and classified as Recreation Reserve under the Reserves Act 1977 (NZ Gazette, 25 August 2005, p 3446).

The Club

4.2 Christchurch Archery Club Incorporated was established in 1946 and is one of New Zealand’s premiere Archery Clubs. The Club has a long history of training successful competitors at all levels, including several Olympians, World, Regional and National archers.

4.3 The Club has a strong new management committee who are actively building their membership base and community relationship building. Membership has increased over 100% over the last 5 years and is currently 157 members. The Club’s community focus includes school programmes, have a go sessions, coaching, adaptive archery, and beginner courses.

4.4 Christchurch Archery Club’s application for a new lease is supported by Archery New Zealand and Eastern Community Sport and Recreation. Both organisations have written letters of support.

4.5 At the beginning of each season the Club will use the Council’s new park booking system ‘Ō Tātou Wāhi – Our Spaces’ for use of the adjacent Archery Range. The Club’s proposed outdoor operational hours for using the adjacent archery range (subject to favourable weather conditions) are as follows:

· Wednesday: 12 noon - 8pm (Includes schools programmes)

· Thursday: 5pm - 8pm (Beginners courses)

· Saturday: 9am - 6pm (Para archery and normal Club shooting day)

· Sunday: 9.30am - 3.30pm (High performance training and normal Club shooting)

· Plus competition days

When not in use by the Club the adjacent park area will be open for other uses and/or bookings.

4.6 The Club has a very strong focus on safety and a comprehensive Health and Safety Policy. Christchurch Archery are proud of their 100% safety record. The Club already extend the overshoot zone by 20m beyond the regulated 50m. In response to consultation feedback received, about safety fencing, the Club propose to upgrade signage with the addition of tear drop flags at each corner, and yellow and red bunting flags. These additions will make it more obvious to other park users when an archery session is on. Here are some sample images.

A string of red and yellow flags

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The lease

4.7 A previous lease application, by the Club, during 2020 was turned down. That application sought solo occupation of an expanded area 780m². The site coverage allocated in the Rawhiti Domain Management Plan is only up to 307m². The applicant went through a Reserves Act Hearing process and was unsuccessful.

4.8 A Memo to Waitai Coastal-Burwood-Linwood Community Board on 18 September 2024 outlined the Club’s subsequent search for an alternative site, the Environment Canterbury site at 640 McLeans Island Road, the Club’s retreat from 640 McLeans Island Road, and the Club re-establishing contact with Christchurch City Council during August 2024 to apply for a new lease at Rawhiti Domain with a status quo on existing conditions.

4.9 The current lease covers the building footprint of 253m² and expires on 30 June 2025. A new lease will be required for the club to continue training and host competitions at Rawhiti Domain. The new application proposed, is for a lease area identical to the current lease area as shown below.

4.10 Archery activity is accommodated within the Rawhiti Domain and Thomson Park Management Plan 2007. The Management Plan includes allowance for a building extension (6.4.1. Proposed New Buildings) but the Club do not believe a building extension to be warranted, at this time, and seek a new lease for their existing clubroom only.

4.11 Christchurch Archery Club have provided records to show they are financially stable, and they meet the Council requirements as a suitable lessee. Therefore, staff recommend a new lease with the following terms:

· Ground lease of 253m² (approx.).

· Initial lease term 11 years with two rights of renewal.

· Rent calculated in accordance with the Council’s policy for ground lease to sports clubs and community groups, $442.24 (incl GST) at current rate.

Options Considered Ngā Kōwhiringa Whaiwhakaaro

4.12 The following reasonably practicable options were considered and are assessed in this report:

4.12.1 Approve a new lease.

4.12.2 Do not approve a new lease.

4.13 The following options were considered but ruled out:

· Do not approve the renewals and consider an alternate site.

Not feasible on two accounts. The cost to the Club for removing and re-establishing a building and adjacent archery range to another park would be prohibitive to the Club’s continued viability. Staff have previously searched for alternate archery sites and no Council owned locations were identified where suitability was improved over the current location.

· Require removal of everything and revert to open park space.

Not feasible. Staff costs of negotiating removal, and reinstatement would be borne by the Council. The Council’s ability to meet levels of service in regard to recreation access and customer satisfaction will be reduced. The club’s ability to continue operating would be severely impacted.

Options Descriptions Ngā Kōwhiringa

4.14 Preferred Option: Approve a new lease as proposed.

4.14.1 Option Description: Approve a new lease for the existing archery clubrooms at Rawhiti Domain.

4.14.2 Option Advantages

· The clubroom building already exists and is in good condition.

· The club operating out of this space is good for the community as a whole.

· Is consistent with policy of dealing with sports clubs with investment on site.

· Provides certainty for the club.

· Consistent with the public use of the reserve.

4.14.3 Option Disadvantages

· There are no disadvantages identified.

4.15 Option 2: Do not approve a new lease.

4.15.1 Option Description: The Community Board may determine they will not approve a new lease.

4.15.2 Option Advantages

· No option advantages have been found with this action.

4.15.3 Option Disadvantages

· Christchurch Archery Club Incorporated has invested on site and has a solid membership and finances, so not granting a lease would be inconsistent with Council policy.

· All costs for staff time to negotiate the terms of departure and subsequent expressions of interest for a new group to take over the building would be borne by Council.

Analysis Criteria Ngā Paearu Wetekina

4.16 The options presented were assessed considering lessee investment on site, the need for certainty for ongoing operation, and possible alternative use for the park.

5. Financial Implications Ngā Hīraunga Rauemi

Capex/Opex Ngā Utu Whakahaere

Funding	Preferred Option	Option 2 – Do not approve
Cost to Implement	Staff time, for assessing application, report writing, and liaising with the club.	Staff time for: · assessing application · report writing · liaising with the club · negotiating departure terms · negotiate outcome for the Club owned building · expressions of interest process for a new entity to use the building · further report writing to establish a new lease with the new entity
Maintenance/Ongoing Costs	Applicant remains responsible for all associated costs.	No cost initially. However, the site and health and safety around the existing building would need ongoing monitoring.
Funding Source	Not applicable – all costs to be met by Christchurch Archery Club Inc	Operational funds

6. Considerations Ngā Whai Whakaaro

Risks and Mitigations Ngā Mōrearea me ngā Whakamātautau

6.1 There is a risk of the lessee failing to continue operating, pay rent, or maintain the premises. The risk is assessed as low based on existing membership, level of activity, and track record.

Legal Considerations Ngā Hīraunga ā-Ture

6.2 Statutory and/or delegated authority to undertake proposals in the report:

6.2.1 Delegations Parks (Part D-sub Part 1- Community Boards) Authority delegated from Council to Community Boards. “To grant leases of recreation reserves in accordance with this section”- section 54 Reserves Act 1977.

6.2.2 Reserves Act 1977-Lease entered into pursuant to section 54 Reserves Act 1977.

6.3 Other Legal Implications:

6.3.1 Reserves Act 1977, public notice was advertised in accordance with section 119.

6.3.2 Reserves Act 1977, use and activity type consistent with Rawhiti Domain and Thomson Park Management Plan as pursuant to section 41.

Strategy and Policy Considerations Te Whai Kaupapa here

6.4 The required decision:

6.4.1 Aligns with the Christchurch City Council’s Strategic Framework , in particular the strategic priority of being an inclusive and equitable city that puts people at the centre. Local sports clubs enable wellbeing, accessibility, and connection.

6.4.2 Is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy. The level of significance was determined by the decision impacting on a low number of residents, no change to the reserve, and a low cost to the Council associated with entering into the lease.

6.4.3 Is consistent with Council’s Plans and Policies:

Sports Leases Charges

Leasing Council Property Policy 2015

6.4.4 It is appropriate for staff to deal unilaterally with the incumbent tenant where there is only one logical tenant including not-for-profit organisations particularly sports clubs on reserves.

6.4.5 This report supports the Council’s Long Term Plan (2024 – 2034)

6.4.6 Activity: Parks and Foreshore

· Level of service: 6.8.5 Satisfaction with the range and quality of recreation opportunities within parks. – Resident satisfaction with range and quality of recreation facilities within Parks: >=85%.

Community Impacts and Views Ngā Mariu ā-Hāpori

6.5 Consultation started on 4 November 2024 and ran until 5 December 2024.

6.6 An email was sent to 133 key stakeholders including Eastern Community Recreation and Sport Incorporated, New Brighton Land and Business Association, Youth Alive Trust, CCS Disability Action, local schools, and local residents’ associations. Submitters on the previous lease application in 2020 were also contacted.

6.7 Consultation details including links to the project information shared on Kōrero mai | Let’s Talk webpage were advertised via:

6.7.1 A public notice in The Press newspaper on Saturday 2 November 2024.

6.7.2 Local community Facebook pages, including Peoples Independent Republic of New Brighton, Southshore 8062, and Waimairi Beach Residents’ Association.

6.7.3 Signs installed at three locations in Rawhiti Domain, surrounding the entrances to the Christchurch Archery Club.

6.7.4 Consultation documents delivered to residents on the southern border of Rawhiti Domain.

6.7.5 The Kōrero mai | Let’s Talk had 1,213 views throughout the consultation period.

Summary of Submissions Ngā Tāpaetanga

6.7.6 Submissions were made by six recognised organisations, one business and 248 individuals. Of the 255 total submissions, 74 were from club members or had family members affiliated with the club. All submissions are available in Attachment A.

6.7.7 Overall, 244 submitters supported the Club being granted a new lease. Four submitters comments did not support a new lease, and seven submitters had unclear views, responding to the question of whether there’s anything we needed to know with a ‘No’ or ‘N/A’.

6.7.8 A petition received from Christchurch Archery Club, with signatures from local businesses and residents in support of the lease is available in Attachment B.

6.7.9 The following organisations and businesses provided submissions, all in support of the lease application:

Youth Alive Trust	St Margarets College
Geraldine Archery Club	New Brighton Community Gardens
Timaru Archery Club	Menage a Trois Vintage
New Brighton Residents Association

6.7.10 Submitters were asked this question “Before the Waitai Coastal-Burwood-Linwood Community Board decide whether or not to grant the lease, is there anything we need to know?” Respondents focussed on the following themes:

Benefits of the Archery Club staying at Rawhiti Domain	Number of respondents
The Club provides good community and social benefits	97
Good facility/ staff / coaches	68
Club inclusivity and accessibility	52
General support with no other comment e.g. “let them keep it”	38
Good youth engagement and development	28
The Club’s long history at the site	26
High standard of safety procedures	25
Mental health and wellbeing benefits	19
Physical health and fitness benefits	17
Economic impact	13
Good site / environmental management	12
Concerns with the Club staying at Rawhiti Domain
Lack of flexibility for others to use the site	4
Other suggestions/concerns
Concern about impact on Club if it had to move	14

6.8 The decision affects the following wards/Community Board areas:

6.8.1 Waitai Coastal-Burwood-Linwood.

Impact on Mana Whenua Ngā Whai Take Mana Whenua

6.9 The decision is not a significant decision in relation to ancestral land, a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Mana Whenua, their culture, and traditions.

6.10 The decision does not involve a matter of interest to Mana Whenua and will not impact on our agreed partnership priorities with Ngā Papatipu Rūnanga.

6.11 The proposal was forwarded to Te Aporei Whakawhanauga (Treaty Partnerships Team) for comment on 16 January 2025 and no issues were raised with staff.

Climate Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi

6.12 The proposal in this report is unlikely to contribute significantly to adaptation to the impacts of climate change or emissions reductions.

6.13 The proposal to enter into a new lease does not have an impact on climate change.

7. Next Steps Ngā Mahinga ā-muri

7.1 Property staff to undertake final negotiation of lease terms and complete documentation.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Christchurch Archery Club -new lease application Submission Table (Public)	25/122203	42
b ⇩	Rawhiti Domain Archery Club - Petition in support of new lease - REDACTED	25/166770	82

In addition to the attached documents, the following background information is available:

Document Name – Location / File Link

Not applicable

Signatories Ngā Kaiwaitohu

Authors

Kim Swarbrick - Senior Parks & Recreation Planner

Felix Dawson - Leasing Consultant

Approved By

Kelly Hansen - Manager Parks Planning & Asset Management

Al Hardy - Manager Community Parks

Rupert Bool - Acting Head of Parks

12. Cuthberts Green - Canterbury Softball New Build Application
Reference Te Tohutoro:	25/117882
Responsible Officer(s) Te Pou Matua:	Katelyn Elley, Parks and Recreation Planner and Kim Swarbrick, Senior Parks and Recreation Planner
Accountable ELT Member Pouwhakarae:	Andrew Rutledge, Acting General Manager Citizens and Community

1. Purpose and Origin of the Report Te Pūtake Pūrongo

1.1 The purpose of this report is to firstly, seek Community Board approval for Canterbury Softball Association (CSA) to build a new training facility within their lease area at Cuthberts Green, and secondly, for the Community Board to recommend to the Council to approve the demolition of an existing building on Cuthberts Green.

1.2 Under the terms of the lease, lessor approval is required for additions, alterations or any building work. This report recommends approving the proposed building.

1.3 The report is in response to a request from Canterbury Softball Association Inc. received in November 2024.

2. Officer Recommendations Ngā Tūtohu

That the Waitai Coastal-Burwood-Linwood Community Board:

1. Receives the information in the Cuthberts Green - Canterbury Softball New Build Application Report.

2. Notes that the decision in this report is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3. Approves the construction of a new training facility at Cuthberts Green as shown on the plan as shown in Agenda Attachment A subject to:

a. Meeting of all compliance requirements particularly in regard to the Building Act 2004 and the Resource Management Act 1991 and existing easements.

That the Waitai Coastal-Burwood-Linwood Community Board:

4. Recommends that the Council approve demolition of the existing building shown in Agenda Attachment B.

3. Executive Summary Te Whakarāpopoto Matua

3.1 Canterbury Softball Association Incorporated have requested approval to construct a new training facility at Cuthberts Green. This request also seeks a Community Board recommendation to the Council for the demolition of an existing building.

3.2 Staff completed consultation with other park users in early February via a consultation flier outlining the proposal and providing park users the opportunity to provide feedback. The feedback has been considered, and staff are now seeking Community Board approval for the build.

4. Background/Context Te Horopaki

4.1 Canterbury Softball Association Incorporated (CSA) currently holds a lease at 220B Pages Road, the home of Softball within the greater Canterbury region. The association was established in 1938 and is an incorporated society with 4,000 members.

4.2 CSA have been left a legacy donation of $500,000 with which they wish to build an indoor training facility that will service softball membership and the community year-round. CSA’s intention is to seek additional funding for the build once Community Board approval is granted. The estimated cost for the build and all equipment is $1.2 million.

4.3 The facility will have artificial turf/carpet and three netted lanes for multi-use capability. The nets are moveable and can be withdrawn to make a full 35 metre by 15 metre floor area. There will be high tech Trakman capability (softball specific training equipment) with computer analysis and bio assessment for High Performance athletes. Each lane will have virtual pitching machine capability. Equally the area can be cleared for additional recreation uses such as dance, futsal, cricket, kapa haka, and others.

4.4 The facility will be available to all sports and community groups and will attract national training squads throughout the year. There will be a fee associated with the use and booking of the facility, with all income going to CSA.

4.5 The facility will be accessible to sports clubs and the community through a computerised booking system. It will be open 7 days a week from 7:00am to 10:00pm and will be limited to 50 people at any one time. A gate system will be installed to allow community use of the facility.

4.6 There is an existing building (garage shed) within the area CSA wish to build the training facility. It is a Council owned building with no remaining value. The current building stores all CSA park maintenance equipment, is in a poor state of repair and does not currently meet the needs of the association, see Attachment C for condition report. CSA request the demolition of this building. CSA will be responsible for the cost of demolition and intend to allocate an area within the new facility for storage of maintenance equipment as well as relocation of irrigation controls and scoreboard power supplies.

4.7 Both the existing building and proposed new building are fully enclosed within CSA’s lease area. The leased area is fenced off from the rest of Cuthberts Green and the subsequent impact (from the proposal) on other park users is minimal.

4.8 The applicant will be responsible for all costs associated with the installation, insurance, operation, maintenance, and any future removal, of the training facility.

4.9 The applicant is also responsible for acquiring all appropriate building / resource consents once they have Community Board approval to build the new training facility.

4.10 The proposal aligns with Sport New Zealand’s Spaces and Places Framework^{^[1]} with considerations being given to the key principles including but not limited to meeting an identified need being both inclusive and accessible, connecting communities with consideration of partnership and collaboration.

4.11 The following related memos/information were circulated to the meeting members:

Date	Subject
11/ 02/2025	Cuthberts Green - upcoming stakeholder engagement on Canterbury Softball training facility

Options Considered Ngā Kōwhiringa Whaiwhakaaro

4.12 The following reasonably practicable options were considered and are assessed in this report:

4.12.1 Option 1: Approve the construction of the training facility and provide recommendation to the Council for demolition of the existing building.

4.12.2 Option 2: Status Quo.

Options Descriptions Ngā Kōwhiringa

4.13 Preferred Option: Option 1: Approve the construction of the training facility and provide recommendation to the Council for demolition of the existing building.

4.13.1 Option Description: Construction of a 35 metre by 15 metre training facility with batting lanes, auto machine, trackman capabilities, movable nets with turf floor, training video room, garage with storage, see Attachment A for plans.

4.13.2 Option Advantages

· Provides an all-year-round training facility for Canterbury Softball members with high tech training equipment.

· Potential for national camps and clinics to be held, with an all-weather facility.

· Improved opportunity for regional, national, and international events.

· The facility also has a community focus with the facility being available for community hire. Anecdotal evidence from both the local community and sporting organisations has demonstrated the need for such space.^{^[2]}

· Cost saving to the Council if CSA pay to demolish the existing garage shed.

4.13.3 Option Disadvantages

· No disadvantages.

4.14 Option2: Status Quo.

4.14.1 Option Description: Option 2: The new training facility is not constructed.

4.14.2 Option Advantages

· No impact on carbon footprint.

4.14.3 Option Disadvantages

· CSA would have to continue to try to find alternative indoor facilities to train.

· The current garage shed is not meeting the needs of the club.

5. Financial Implications Ngā Hīraunga Rauemi

Capex/Opex Ngā Utu Whakahaere

	Recommended Option	Option 2 – Do nothing
Cost to Implement	Funded by the Association	No cost
Maintenance/Ongoing Costs	Funded by the Association	No cost
Funding Source	Legacy Donations and CSA to seek additional funding.	N/A
Funding Availability	CSA intend to apply for funding through Canterbury Softball Charitable Trust, Lotteries Commission, and Rata Foundation.	N/A
Impact on Rates	N/A	N/A

6. Considerations Ngā Whai Whakaaro

Risks and Mitigations Ngā Mōrearea me ngā Whakamātautau

6.1 There is a risk that residents and park users will have concerns that the proposed new facility will lead to increased noise and activity. Given the location of the proposed training facility is not near residents and within the current lease boundary, this risk is considered low.

6.2 Given the current use and purpose of the facility, increased use would not be beyond the scale of reasonable use of the site. It is therefore considered low risk.

Legal Considerations Ngā Hīraunga ā-Ture

6.3 Statutory and/or delegated authority to undertake proposals in the report:

6.4 As per the Christchurch City Council’s Delegation Register, 9 August 2024, the Community Board has the delegation to;

6.4.1 Approve the location of, and construction of, or alteration or addition to, any structure or area on parks and reserves provided the matter is within the policy and budget set by the Council. (Part D – Sub Part 1 – Community Boards – Pg 96)

6.5 Other Legal Implications:

6.5.1 Clause 15 of the lease to Canterbury Softball Association requires lessor approval for additions, alterations, or any building work. The proposed softball training facility requires landlord consent.

6.5.2 Landlord consent is delegated to Community Boards as set out in the delegations register below.

6.5.3 Local Government Act 2002 - Decision making including consideration of community views.

Strategy and Policy Considerations Te Whai Kaupapa here

6.6 The required decisions:

6.6.1 Align with the Christchurch City Council’s Strategic Framework.

6.6.2 Is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy. The level of significance was determined by an assessment of the number of park users affected, the level of impact on those affected, and the cost to the Council.

6.6.3 Is consistent with Council’s Plans and Policies: Physical Recreation and Sports Strategy 2002.

6.7 This report supports the Council's Long Term Plan (2024 - 2034):

6.8 Parks, Heritage and Coastal Environment

6.8.1 Activity: Parks and Foreshore

· Level of Service: 6.8.5 Resident satisfaction with the overall availability of recreation facilities within the City’s parks and foreshore network - >= 70%

Community Impacts and Views Ngā Mariu ā-Hāpori

6.9 Sports organisations that use Cuthberts Green were contacted for feedback on the proposal in mid-February.

6.10 Consultation fliers were sent to Canterbury Basketball, Badminton Canterbury, Aikido Shinryukan Canterbury, Canterbury Billiards and Snooker Association, Celebration Lions Rugby League Club, and Coastal Spirit Football Club.

6.11 Letters of support have been received from Softball New Zealand and Sport Canterbury.

6.12 The decision affects the following wards/Community Board areas:

6.12.1 Waitai Coastal-Burwood-Linwood.

Summary Submissions Ngā Tāpaetanga

6.13 Submissions were received from Badminton Canterbury, Coastal Spirit Football Club, Canterbury Basketball, and Aikido Shinryukan Canterbury. All organisations were supportive of the proposed training facility. Key reasons for support of the project included the following:

6.13.1 Any improvements that enhance sporting opportunities in the area will contribute positively to the growth of the community.

6.13.2 That the facility will be open to the community to use it when not in use by softball.

6.14 No response was provided by Canterbury Billiards and Snooker Association or Celebration Lions Rugby Club. However, given the distance between the proposed training facility and the Billiards and Snooker facility (100m) and the rugby league fields which are primarily located on the opposite side of the park, the impact is expected to be relatively low.

Impact on Mana Whenua Ngā Whai Take Mana Whenua

6.15 The decisions do not involve a significant decision in relation to ancestral land, a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Mana Whenua, their culture, and traditions.

6.16 The decision does not involve a matter of interest to Mana Whenua and will not impact on our agreed partnership priorities with Ngā Papatipu Rūnanga.

6.17 40% of the CSA community are Māori and the association has much respect for all their communities. CSA have recently rebranded with the logo motto of ‘Tō tātou iwi, Tō tatou whānau,” “Our People, Our Family”

Climate Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi

6.18 The decisions in this report are likely to:

6.18.1 Contribute positively to adaptation to the impacts of climate change.

6.18.2 Contribute positively to emissions reductions.

6.15 The proposals in this report are unlikely to contribute significantly to adaptation to the impacts of climate change or emissions reductions.

6.15.1 The proposal provides softball members and the community an opportunity to train locally, whereas they may have driven to another facility previously.

6.15.2 CSA have engaged Mike Greer Commercial to construct the build, who have comprehensive environmental and carbon impact plans. The company demonstrates its commitment to reducing carbon emissions and promoting sustainable practices.

7. Next Steps Ngā Mahinga ā-muri

7.1 When the approvals process is completed, Canterbury Softball Association will begin their Building and Resource Consent application process and seek additional funding from Grant applications prior to construction on the training facility.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Cuthberts Green - Canterbury Softball Association, Training Facility Plans	25/247693	99
b ⇩	Cuthberts Green- Canterbury Softball Association, location of building for demolition	25/247811	104
c ⇩	Cuthberts Green - Canterbury Softball Association - Garage Shed Condition Report	25/304214	105

In addition to the attached documents, the following background information is available:

Document Name – Location / File Link

Not applicable

Signatories Ngā Kaiwaitohu

Authors

Katelyn Elley - Parks and Recreation Planner

Kim Swarbrick - Senior Parks & Recreation Planner

Lizzy Johnson - Recreation & Sports Planner

Approved By

Kelly Hansen - Manager Parks Planning & Asset Management

Al Hardy - Manager Community Parks

Rupert Bool - Acting Head of Parks

13. Cuthberts Green (Linfield Park)) - New Sports Field Lighting
Reference Te Tohutoro:	25/108272
Responsible Officer(s) Te Pou Matua:	Rob Shelton – Project Manager
Accountable ELT Member Pouwhakarae:	Andrew Rutledge, Acting General Manager Citizens and Community

1. Purpose and Origin of the Report Te Pūtake Pūrongo

1.1 The purpose of this report is to seek a decision on the proposal to install and operate new Council-owned sport field lighting at Cuthberts Green (Linfield Park).

1.2 This report has been prepared to facilitate the relocation of the lit training venue for Coastal Spirit Football Club from Avon Park which is being repurposed as part of the Ōtākaro Avon River Corridor Regeneration Plan.

2. Officer Recommendations Ngā Tūtohu

That the Waitai Coastal-Burwood-Linwood Community Board:

1. Receive the information in the Cuthberts Green (Linfield Park)) - New Sports Field Lighting Report.

2. Notes that the decision in this report is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3. Approve the installation of four (4) floodlights on Cuthberts Green (RoT: 667327) as shown in Agenda Attachment A.

3. Executive Summary Te Whakarāpopoto Matua

3.1 This report has been prepared to facilitate the relocation of the lit training venue for Coastal Spirit Football Club from Avon Park to Cuthberts Green.

3.2 This is consequential to the decision to redevelop Avon Park for alternate purposes under the Ōtākaro Avon River Corridor Regeneration Plan.

3.3 The sport field lighting will consist of four (4) lighting towers which will be owned and maintained by the Christchurch City Council.

3.4 Engagement was undertaken and no opposition to the proposal was received.

3.5 The flood lighting proposal has been granted Resource Consent (RMA 2024 3019).

4. Background/Context Te Horopaki

4.1 Coastal Spirit Football Club had a lit training venue at Avon Park for a number of years. This park was earmarked by the Red Zone Team for redevelopment, which has started recently, meaning the football field and lights were surrendered by the club.

4.2 The Christchurch City Council Parks Unit agreed to replace the training lights at a suitable venue. Coastal Spirit nominated Cuthberts Green which is one of their home grounds.

4.3 Lighting the field nominated by Coastal Spirit Football Club to a training standard is feasible and does not breach Council regulations.

4.4 The cost of the construction of the lights will be covered by the Council. It has also been determined by the Head of Parks that the Council will own the lights and on charge reasonable operational costs (i.e. power) to the club.

4.5 Cuthberts Green/Linfield Park already has sports field lighting along the southern side of the park owned by the Linwood Rugby Football Club.

Options Considered Ngā Kōwhiringa Whaiwhakaaro

4.6 The following reasonably practicable options were considered and are assessed in this report:

4.6.1 The Council builds and owns the new floodlights at Cuthberts Green.

4.6.2 The Council does not provide replacement floodlighting for the club.

4.6.3 The club provides their own lighting at Cuthberts Green.

4.7 The following options were considered but ruled out:

4.7.1 Retain training facilities at Avon Park – The decision was made to repurpose this reserve some years ago and works have commenced.

4.7.2 Install lighting at an alternative location/site – An assessment of suitable sites has been undertaken and agreement has been made with Coastal Spirit and Mainland Football that this is the best location for this facility.

4.7.3 Reuse of lighting assets from Avon Park – the existing lights at Avon Park are in poor condition and are not suitable for relocation and reuse.

Options Descriptions Ngā Kōwhiringa

4.8 Preferred Option: The Council builds and owns the new floodlights at Cuthberts Green.

4.8.1 Option Description: These options would see the Council build the asset, manage operational and maintenance costs as well as renewal of the asset at end of life.

4.8.2 Option Advantages

· It will facilitate the relocation of the club’s training field from Avon Park.

· Through the Council maintaining ownership of the lights, the lit field could be used by other clubs or user groups subject to availability and confirmation with Coastal Spirit Football (principal user).

· This is the lowest cost model for the club/s using the facility.

· This is the lowest risk model for the club/s using the facility in that they do not have to manage the asset or liability.

4.8.3 Option Disadvantages

· Cost and responsibility to construct, maintain and renew will sit with Council.

4.9 Other Option: Council does not provide replacement lighting at Cuthberts Green

4.9.1 Option Description: Council does not build the replacement lights at Cuthberts Green to accommodate the relocation of the club’s training field from Avon Park.

4.9.2 Option Advantages

· No capital or operational cost to Council

4.9.3 Option Disadvantages

· Impact on the club’s ability to facilitate winter training

· Reputational risk for Council who have shifted the club from Avon Park and have been undertaking the discussions in good faith

4.10 Other Option: The club provides their own lighting at Cuthberts Green.

4.10.1 Option Description: The club installs their own lighting and maintains it at Cuthberts Green

4.10.2 Option Advantages

· No capital or operational cost to Council

4.10.3 Option Disadvantages

· Financial disadvantage to the Club who have been displaced from Avon Park.

· Potentially less flexibility in use of the site by a range of different sports groups.

5. Financial Implications Ngā Hīraunga Rauemi

Capex/Opex Ngā Utu Whakahaere

	Recommended Option – Council Build and Own	Other Options - Do not replace lights at Cuthberts Green / club provides own lights
Cost to Implement	$200,000	Nil
Maintenance/Ongoing Costs	Power – approx. $20 per operating hour Electrical compliance – $200 per annum	Nil
Funding Source	CAPEX – Project ID 63952 (OARC Ecological Restoration) OPEX – intention is to recover the operating costs above via Fees and Charges	N/A
Funding Availability	Yes	N/A
Impact on Rates	CAPEX – Funding source 100% LTP (already included in rates) OPEX – intended to be Nil	Nil

6. Considerations Ngā Whai Whakaaro

Risks and Mitigations Ngā Mōrearea me ngā Whakamātautau

6.1 Cost Escalation – With any project there is risk of cost escalation as the project is further progressed. To mitigate this there is contingency built into the budget and cost estimates have been gained ahead of progressing this project to Community Board decision.

6.2 Light Spill Effects – Floodlights can create undesirable or unintended illumination of private property causing issue for adjoining landowners. To mitigate this, the lights have been designed and consented to meet the District Plan standard controlling light spill and the neighbours have been consulted. In addition, the lights will only be able to operate no later than 9.30pm to meet the light spill standards. A timer will be installed in the new lighting system to ensure this maximum use time is not breached.

Legal Considerations Ngā Hīraunga ā-Ture

6.3 As per the Christchurch City Council’s Delegation Register, the Community Board has the delegation to;

6.3.1 To decide on the installation of floodlights on sports parks (whether the sports park is located on a park or reserve). (Part D – Sub Part 1 – Community Boards – Pg 96).

6.4 Other Legal Implications:

6.4.1 There is no legal context, issue, or implication relevant to this decision.

Strategy and Policy Considerations Te Whai Kaupapa here

6.5 The required decision:

6.5.1 Aligns with the Christchurch City Council’s Strategic Framework.

6.5.2 The decisions in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy 2019. The level of significance was determined by the localised area of the project, and number of people affected by the recommended decision.

6.5.3 Is consistent with Council’s Plans and Policies:

· Physical Recreation and Sports Strategy 2002

6.6 This report supports the Council's Long Term Plan (2024 - 2034):

6.7 Parks, Heritage and Coastal Environment

6.7.1 Activity: Ōtākaro Avon River Corridor (OARC)

· Level of Service: 6.8.12.4 Implement and progress the Ōtākaro Avon River Corridor Regeneration Plan (Green Spine) - Council /3rd party collaborations - Align Council and community resources to enable successful implementation of appropriate and approved projects.

6.7.2 Activity: Parks and Foreshore

· Level of Service: 6.8.5 Resident satisfaction with the overall availability of recreation facilities within the City’s parks and foreshore network - >= 70%.

Community Impacts and Views Ngā Mariu ā-Hāpori

6.8 The decision in this report is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy. The rationale for this assessment is included in the project engagement plan (Attachment B).

6.9 Consultation started on 6 December and ran until the 18 December 2024. An email was sent to seven key stakeholders, including Canterbury Indoor Bowls Association (who operate out of the community building north of the field).

6.10 Letters were delivered to 95 surrounding/nearby properties on 6 December with information on the plan, and how to provide feedback. A map showing the extent of the letter drop is included as Attachment C.

6.11 As the beneficiaries of the proposal, Mainland Football noted their support for the plan.

6.12 One resident on Daniela Lane asked for extra information and was provided with a copy of the lighting plan, and key contact details. No other feedback was received.

Impact on Mana Whenua Ngā Whai Take Mana Whenua

6.13 The decision does not involve a significant decision in relation to ancestral land, a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Mana Whenua, their culture, and traditions.

6.14 The decision does not involve a matter of interest to Mana Whenua and will not impact on our agreed partnership priorities with Ngā Papatipu Rūnanga.

Climate Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi

6.15 The decisions in this report are likely to:

6.15.1 Have a minimal impact on emissions. The proposed lights are highly efficient LED units, however will supply a higher output of light than the old lamps, meaning that total power usage will be quite similar.

7. Next Steps Ngā Mahinga ā-muri

7.1 If the Community Board approves the proposal, the project would be progressed immediately with works intended to commence in May 2025.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Proposed Lighting Plan	25/157783	112
b ⇩	Cuthberts Green (Linfield Park) Engagement Plan	25/237344	123
c ⇩	Cuthberts Green Lighting Residents Notice Area	24/2220916	128

In addition to the attached documents, the following background information is available:

Document Name – Location / File Link

Not applicable

Signatories Ngā Kaiwaitohu

Authors

Rob Shelton - Project Manager

Jason Tickner - Parks & Recreation Planner

Approved By

Kelly Hansen - Manager Parks Planning & Asset Management

Al Hardy - Manager Community Parks

David Little - Manager Residential Red Zone

Rupert Bool - Acting Head of Parks

14. Stopping of selected roads in the Ōtākaro Avon River Corridor
Reference Te Tohutoro:	24/546320
Responsible Officer(s) Te Pou Matua:	Dave Little, Residential Red Zone Manager Angus Smith, Manager Property Consultancy Peter Rodgers, Transport Network Planner Kiran Skelton, Engagement Advisor
Accountable ELT Member Pouwhakarae:	Andrew Rutledge, Acting General Manager Citizens and Community

1. Purpose and Origin of the Report Te Pūtake Pūrongo

1.1 The purpose of this report is to seek approval to commence the legal stopping of a number of roads in the Ōtākaro Avon River Corridor.

1.2 Removal of two roads in the Burwood area was requested by local residents and supported by staff. For efficiency, staff investigated and consulted on the stopping of a number of others at the same time. The purpose of that consultation was to understand the views and preferences of the community. Following feedback, this report seeks approval to commence the formal road stopping process for a smaller number of roads than initially consulted on.

2. Officer Recommendations Ngā Tūtohu

That the Waitai Coastal-Burwood-Linwood Community Board:

1. Receives the information in the Stopping of selected roads in the Ōtākaro Avon River Corridor report.

2. Notes that the decisions in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy 2019. The level of significance was determined by the low number of residents affected, the low level of impact on those residents and the low ongoing cost to Council.

3. Instructs staff to commence the formal road stopping process under the Local Government Act 1974 for:

a. Brooker Avenue (between New Brighton Road and Istana Place);

b. Stour Drive (between Vivian Street and Brooker Avenue);

c. Tasman Place;

d. Kingsford Street (north of Broomfield Terrace);

e. Landy Street (east of the parcel described as 122 McBratneys Rd) and Locksley Avenue Between Landy St and #137; and

f. Chardale Street (north of the new driveway access to 123 Hulverstone Drive) and Hulverstone Drive from Chardale St to #123.

4. Authorises that if successfully stopped:

a. Brooker Avenue is to be operated and managed as an access drive with limited access, remaining open during daytime hours with night-time access restricted by a gate.

b. The other roads listed in 3. above will be incorporated into the adjoining OARC land.

5. In the event that there are no objections received through the road stopping process, authorise staff to complete the road stopping.

6. In the event there are objections, authorise staff to manage those in accordance with the Local Government Act procedures.

7. Delegate authority to the Property Consultancy Manager to do all things necessary and make any decisions at his sole discretion that are consistent with the intent of this report to implement the above resolution.

8. Instruct staff to carry out two one-month trials, restricting access alternately north and south of Sutton Place. Once completed, the results of these trials and the residents’ preferences will be reported back to the Board with a recommendation. For clarity, this will be:

a. Firstly 20 Cheam Street to Sutton Place; and then

b. 71 Birchfield Avenue/Cheam Street to Sutton Place

3. Executive Summary Te Whakarāpopoto Matua

3.1 Last year, the Burwood East Residents Association (BERA) requested the stopping of Brooker Avenue and Stour Drive in the Ōtākaro Avon River Corridor. This request was due to antisocial behaviour and related safety concerns.

3.2 As these roads were not stopped as part of the Crown/LINZ reconfiguration process that created the superlots for the OARC, this would now need to be done by the Council under the Local Government Act (LGA). This is quite a lengthy and prescriptive process, meaning that it is worth bundling similar proposals together.

3.3 Accordingly, staff identified a number of other roads which could also be considered for stopping in order to assist in the efficient management of the Ōtākaro Avon River Corridor. These were discussed with the Board last year, who directed further consultation with the community to seek their views and preferences.

3.4 This consultation has now been completed, and a summary of findings is included in this report along with recommendations to commence the stopping process on some of the roads.

4. Background/Context Te Horopaki

4.1 As a number of stoppings are proposed, we have described the proposal in discrete sections below. Each section has a map included and a summary of the consultation results. Further detail on the consultation is provided in Section 6.5 (onwards).

4.2 The Regeneration Plan is included as Attachment A and a map locating the proposed stoppings follows overleaf.

4.3 Legal stopping does not necessarily mean that the road will be closed and removed straight away. In places there will be reasons for a delay between stopping and closure/removal - these are described where relevant.

Figure 1: Overview Plan, locating proposed road stopping/removal areas.

Area A: Brooker Avenue/Stour Drive (both partial)

4.4 A map showing the proposed stopping is provided below. On all plans, the purple hatch denotes the extent of the proposed stopping. Yellow roads are in service, and those in grey are already stopped (and closed).

BROOKER AVE,STOUR DR

4.5 There are a number of leaseholders in this sector, mostly in the south and east. Staff would work with these leaseholders to provide alternative access and carparking arrangements prior to physically closing the roads.

4.6 Via the consultation we heard solid support for this closure, with some caveats around continuing access to Donnell Sports Park, and provision of an alternative access out of the residential areas to the north. These issues could be alleviated by installing gates and restricting access initially to daytime only, and then carrying out a full closure if/once the park and playspace is relocated (described below), and the fringe housing road installed.

4.7 Donnell Sports Park features a playground, basketball/tennis court and toilet facilities and is accessed from Brooker Avenue. The Regeneration Plan shows this area returned to native planting, and it seems sensible to relocate these facilities closer to the nearby housing prior to this occurring. This relocation should be done prior to closing the daytime road access.

4.8 From a transport network perspective, Brooker Avenue and Stour Drive do not serve as major connectors. These roads are classified as local roads in the District Plan, which are roads primarily intended for property access without a significant through-traffic function.

4.9 A traffic count in February 2023 found the average daily traffic on Brooker Ave to be 125 vehicles per weekday (with peak traffic of 15 vehicles per hour), which is low for a local residential road. The majority of that traffic likely has an origin or destination in the immediately adjacent residential houses, or a destination within the red zone itself. Due to the low recorded traffic volumes, closure of this route is not expected to result in any significant effects on the wider transport network.

4.10 Brooker/Stour are not shown as remaining in the Regeneration Plan.

4.11 The staff recommendation is to proceed with this stopping, with Brooker Avenue closed during night-time hours only, and controlled by a gate.

Area B: Tasman Place/Kingsford Street (partial)

4.12 The location of this proposed stopping is shown below, with purple hatch denoting the extent of the stopping proposed.

4.13 Council acquired the last remaining residence on Tasman Place in March 2024, and have demolished the house and removed the hardstand. As this was the only house being serviced by the ‘in service’ roads north of Broomfield Terrace, it is logical to legally stop the road to allow its future removal.

4.14 Due to antisocial behaviour, these roads were already ‘closed’ by a gate at Broomfield Terrace which the remaining resident had a key to. This means that there would be no material impact to the general public of the proposed stopping.

4.15 These roads are not showing as remaining in the Regeneration Plan.

4.16 As this road was not open to traffic and did not affect existing public access, we did not seek feedback on this one – however anyone who felt strongly would have been able to add this to their feedback.

4.17 Staff recommendation is to proceed with this stopping.

Area C: Locksley Avenue/Landy Street (partial)

4.18 Council acquired the remaining residence on Locksley Avenue in 2023 and have demolished it. Since removal of the house, Landy Street has been gated after Halberg Street.

4.19 Staff recommend formally stopping the sections of Landy/Locksley shown above to allow their future removal. These roads are not showing as remaining in the Regeneration Plan.

4.20 As this road was not open to traffic and did not affect existing public access, we did not seek feedback on this one – however anyone who felt strongly would have been able to add this to their feedback.

4.21 Staff recommendation is to proceed with this stopping.

Area D: Chardale Street (partial)/Hulverstone Drive

4.22 Parts of Chardale St/Hulverstone Drive have remained open to allow access to the remaining residence at 123 Hulverstone Drive as shown below. This has resulted in antisocial behaviour, evidenced by a long history of tickets raised by the residents of Chardale Street.

4.23 Leaving the roads open in this configuration complicates walking/cycling in the area, and would increase the cost and complexity of future stopbank works. The roads and driveway access also suffer from flooding during rain events which would have required repair in the near future.

4.24 Accordingly, Council worked with the owner of 123 Hulverstone to reconfigure their property and relocate their driveway to the area shown by the purple dashed line above. That work is now complete, and it is logical to stop and remove the roads beyond this point.

4.25 These roads are not showing as remaining in the Regeneration Plan.

4.26 Via the consultation we heard unanimous support for this proposal, all from nearby residents and accordingly staff recommendation is to proceed with this stopping.

Area E: Cheam Street/Birchfield Avenue

4.27 Cheam Street and Birchfield Avenue have remained open to allow residents of Sutton Place to access their properties. The red zone operational team and residents report significant levels of antisocial behaviour in this area, with drivers using it as a late night racetrack.

4.28 These roads are not shown in the Regeneration Plan, however there is fringe housing proposed along the edge of the Corridor here. The pink hatch on the map above shows a planned road which would service the future fringe housing, along with Sutton Place.

4.29 As any road stopping here would directly affect a small group of residents (Sutton Place), a meeting was held with them on 3 December to discuss the proposal. Kelly Barber attended this meeting, along with Bebe Frayle from the Dallington Residents Association. Key issues raised were:

· Antisocial behaviour is frequent

· Streets are in poor condition and there is a feeling that the area is neglected

· Many supported a closure of some sort, but were divided on which end to close

· Both Cheam Street intersections (Mundys and Birchfield/Gayhurst) have sightline issues that could be solved with yellow lines around the corners.

· Trial closing each end to see what impact it has on antisocial behaviour

· Could speed reduction measures be put in, including the narrowing of the road to reduce width for ‘burnouts’

4.30 Based on the above, staff recommendation is to trial a closure of each end for a month and then reconvene with the residents to discuss results. This would then be reported back to the Board for a decision on stopping.

Area F: Broomfield Terrace/Kingsford Street

4.31 Staff received feedback from some residents of Strathmore Gardens that Broomfield Terrace is being used as a late-night racetrack due to a lack of passive surveillance. They requested consideration be given to closing the roads east of Tompkins Lane (as shown below).

4.32 These roads are currently shown as remaining in the Regeneration Plan.

4.33 This proposal received the most consultation feedback, which was split approximately 2:1 against – this being a mix of affected residents and those from the wider community. Taking into account this feedback, and the fact that the road was not shown as stopping in the Regeneration Plan, the staff recommendation is to not proceed with this stopping and explore other ways of addressing the antisocial behaviour instead.

Options Considered Ngā Kōwhiringa Whaiwhakaaro

4.34 The following reasonably practicable options were considered and are assessed in this report:

· Carry on with status quo and leave all roads open in their current configuration.

Options Descriptions Ngā Kōwhiringa

4.35 Alternative Option Description: Carry on with status quo and leave all roads open in their current configuration.

Option Advantages

· Roads remain open for public use.

Option Disadvantages

· Concerns raised by the community and rangers are not addressed and antisocial activity continues

· Full vision of the Regeneration Plan is not realised/deferred

· Some roads with no purpose continue to be maintained, lit and ultimately renewed

5. Financial Implications Ngā Hīraunga Rauemi

Capex/Opex Ngā Utu Whakahaere

	Recommended Option	Option 2 -status quo
Cost to Implement	80 000	0
Maintenance/Ongoing Costs	0	Estimated 15000 (annually)
Funding Source	562/003999	N/A
Funding Availability	Available	N/A
Impact on Rates	Small reduction in OPEX due to reduced maintenance	Nil (status quo)

5.1 Note that only the stopping costs themselves have been included, as the physical removal is already contemplated by the Regeneration Plan and its associated budget lines.

5.2 The maintenance costs for the status quo option are annual and very high level. These include a mix of Transport costs for lighting, pothole repair, cleaning, repainting and the like, and Parks costs for flytipping removal, and damage repair of nearby assets.

6. Considerations Ngā Whai Whakaaro

Risks and Mitigations Ngā Mōrearea me ngā Whakamātautau

6.1 As this decision relates to the legal road stopping process, there is a risk that if there are objections, thereby having the determination referred to the Environment Court, that the final determination will be out of Council’s control.

Legal Considerations Ngā Hīraunga ā-Ture

6.2 Statutory and/or delegated authority to undertake proposals in the report:

6.2.1 In respect of the road stopping the powers and procedures set out Section 342 and schedule 10 of the Local Government Act 1974 will be used.

6.2.2 Road Stopping is the legal process to change the status of road to fee simple land. Once a road is legally stopped the land can be retained, sold or transferred for an alternative use. The road stopping process is governed by either the Local Government Act 1974 or the Public Works Act 1981. The statutory process used in relation to a particular application is governed by the Policy.

6.2.3 The Policy provides that The Local Government Act 1974 road-stopping procedure will be adopted if one or more of the following circumstances apply:

· Where any public right of access to any public space could be removed or materially limited or extinguished as a result of the road being stopped; or

· If it is found through the review process that the road stopping could injuriously affect or have a negative or adverse impact on any other property; or

· The road stopping is, in the judgment of the Council, likely to be controversial; or

· If there is any doubt or uncertainty as to which procedure should be used to stop the road; or

· The Public Works Act 1981 process is not able to be used, or is not used.

6.2.4 It is considered given the circumstances these road stoppings should be undertaken using the Local Government Act 1974 procedure rather than the Public Works Act 1981.

6.2.5 Section 342 of The Local Government Act 1974 provides the power for councils to stop roads and sets out in schedule 10 of the Act the manner in which that is to be undertaken.

6.2.6 The process in schedule 10 is prescriptive. In summary that sets out a notification period of 40 days with specific associated undertakings. If no objections are received the council may by public notice declare that the road is stopped. If objections are received those together with the plans and description of the proposed alterations will be referred to the Environment Court for determination.

6.3 Other Legal Implications:

6.3.1 There is no other legal context, issue, or implication relevant to this decision.

6.3.2 This specific report has not been reviewed and approved by the Legal Services Unit however the report has been written using a general approach previously approved of by the Legal Services Unit, and the recommendations are consistent with the policy and legislative framework outlined in this report.

Strategy and Policy Considerations Te Whai Kaupapa here

6.4 The required decisions:

6.4.1 Align with the Christchurch City Council’s Strategic Framework.

6.4.2 Are assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy. The level of significance was determined by the fact that the decision to consult or commence the stopping process does not guarantee that a physical change be made.

6.4.3 Are generally consistent with the Ōtākaro Avon River Corridor Regeneration Plan, and any deviations from this have been noted in the Detail section.

6.4.4 This report supports the:

Parks, Heritage and Coastal Environment

Activity: Ōtākaro Avon River Corridor

· Level of Service: 6.8.12.1 Implementation of the Ōtākaro Avon River Corridor Regeneration Plan (Green Spine). Council-led capital investment - Progress integrated Green Spine programme (Parks, Water and Transport) as per the Implementation Plan. Target: 90 % of approved work programmes delivered in the year funded

· Level of Service: 6.8.12.6 Manage and maintain the OARC environment - Maintenance Plan key performance indicators 90% achieved

Community Impacts and Views Ngā Mariu ā-Hāpori

6.5 Consultation started on 22 November 2024 and ran until 8 December 2024.

6.6 An email was sent to 39 key stakeholders, including Fire and Emergency New Zealand (FENZ), and local community organisations and residents’ associations. Community organisations were encouraged to share the consultation with their networks.

6.7 The Kōrero mai | Let’s Talk page had 1695 views throughout the consultation period.

6.8 Staff facilitated a meeting with FENZ during the consultation period to workshop any challenges or opportunities as a result of the road stopping. FENZ expressed no issues with the proposed plans.

6.9 Staff attended a community street meeting with Sutton Place residents. Their feedback is included in Attachment D, which also includes the Dallington Residents’ Association comments.

Summary of Submissions Ngā Tāpaetanga

6.10 Submitters were able to provide feedback on an online map, allowing them to comment on specific roads. We did not call for comment on roads that serviced single former properties and were already closed to traffic.

6.11 Submissions were made by two recognised organisations and 103 individuals. All submissions are available in Attachments B - E.

6.11.1 Of the organisations to submit, Spokes specifically supported stopping Brooker Avenue and Stour Drive, expressing that this route is well used by cyclists (Attachment B).

6.11.2 Dallington Residents’ Association submitted that local residents preferred the closure of Cheam Street north. However, they added that improvements are needed to discourage anti-social behaviour. The association also expressed that Sutton Place be linked to Moyna Avenue in future, and that any decision should be mindful of this (Attachment D).

6.12 Specific submitter preferences and feedback for each proposal is below:

Brooker Avenue and Stour Drive (28 submitters)

21 in support, seven not in support. Six lived on an adjoining street – four on Vivian Street, one of Reginald Street and one on Kingsbridge Drive.

Feedback:

· Brooker Avenue and Stour Drive should be kept open for access to recreation at Donnell Park, disc golf course, drone racing, cycling and playground use (9)

· Brooker Avenue and Stour Drive should be closed to prevent anti-social behaviour (5)

· Gates should be installed at Brooker Avenue and Stour Drive to be closed at night only (4)

Broomfield Terrace (52 submitters)

17 in support, 34 not in support, one did not provide a preference.

Of those in support, three lived on an adjoining street - two on Tompkins Lane and one on Strathmore Gardens.

Of those not in support 16 lived on an adjoining street - eight on Tompkins Lane, three on Strathmore Gardens and five on Horseshoe Lake Road.

Feedback:

· Broomfield Terrace provides the best access to reserves and recreation (20)

· Broomfield Terrace is used as a safer alternative route to Horseshoe Lake Road (19)

· Closing Broomfield Terrace will create more congestion along Horseshoe Lake Road (11)

· Closing Broomfield Terrace will move problems to another area rather than stop them (9)

· Closing Broomfield Terrace may reduce dumping and anti-social behaviour (4)

Hulverstone Drive (eight submitters)

All in support. One lived on an adjoining street on Chardale Street

Feedback:

· Convert Chardale Street into a cul-de-sac to enable rubbish truck turning (2)

Cheam Street (16 submitters)

Cheam Street north – Nine in support; Four lived on an adjoining street – three on Sutton Place and one on Birchfield Avenue. Cheam Street south – Seven in support; three lived on an adjoining street on Sutton Place.

Feedback:

· Cheam Street is not well maintained (4)

· Cheam Street between Sutton Place and Birchfield Avenue needs repair (3)

· Road closures could negatively impact property values (2)

· The section of Cheam Street that remains open will require traffic calming (2)

Impact on Mana Whenua Ngā Whai Take Mana Whenua

6.13 The decisions involves a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does specifically impact Mana Whenua, their culture, and traditions.

6.14 The decision involves a matter of interest to Mana Whenua and could impact on our agreed partnership priorities with Ngā Papatipu Rūnanga.

6.15 Mana Whenua have made it clear that their primary outcome sought for the Ōtākaro Avon River Corridor is its return to a viable mahinga kai gathering space. To achieve this, significant ecological improvements to the river margins and waterbody itself are required. In particular, a return to its naturally functioning state as a delta has been requested via the Co-Governance committee.

6.16 Stopping and removing these portions of road benefits this aspiration as well as reducing pollutants and allowing the riverbank to be naturalised. This would in turn provide ecological and habitat benefits.

Climate Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi

6.17 The decisions in this report are likely to:

6.17.1 Contribute positively to adaptation to the impacts of climate change, by removing roads from a tidally-influenced river delta.

6.17.2 Have a minor positive influence on carbon sequestration, by replacing hardstand with vegetation (in the future).

7. Next Steps Ngā Mahinga ā-muri

7.1 Following resolution, staff would carry out the actions set out in the recommended resolutions.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	OARC Regeneration Plan	24/446568	141
b ⇩	Brooker Avenue and Stour Drive - Submission Table (Public)	25/166067	142
c ⇩	Broomfield Terrace - Submission Table (Public)	25/166070	145
d ⇩	Cheam Street - Submission Table (Public)	25/166079	150
e ⇩	Hulverstone Drive - Submission Table (Public)	25/166084	155

In addition to the attached documents, the following background information is available:

Document Name – Location / File Link

Not applicable

Signatories Ngā Kaiwaitohu

Authors

David Little - Manager Residential Red Zone

Angus Smith - Manager Property Consultancy

Peter Rodgers - Transport Network Planner

Kiran Skelton - Engagement Advisor

Approved By

Rupert Bool - Acting Head of Parks

17. Waitai Coastal-Burwood-Linwood - Better-Off Fund Applications for Consideration - Bromley School, Elder Net (for TIDE) and Boffa Miskell CPTED
Reference Te Tohutoro:	25/344943
Responsible Officer(s) Te Pou Matua:	Rory Crawford, Community Development Advisor rory.crawford@ccc.govt.nz
Accountable ELT Member Pouwhakarae:	Andrew Rutledge, Acting General Manager Citizens and Community

1. Purpose and Origin of the Report Te Pūtake Pūrongo

1.1 The purpose of this report is for the Waitai Coastal-Burwood-Linwood Community Board to consider applications for funding from its Better-Off Fund as listed below.

Funding Request Number	Organisation	Project Name	Amount Requested	Amount Recommended
00068572	Bromley School	Outdoor Volleyball Space	$5,295.13	$5,295
00068573	Elder Net	Establishment of the TIDE group.	$30,800	$28,000
00068578	Boffa Miskell	Rawhiti Domain CPTED report	$10,000	$10,000

1.2 There is currently a balance of $87,044 remaining in the fund Waitai Better-Off Fund and $100,000 remaining in the funding allocated to the Community Board from the Better Off Funding Citywide Safety for New Brighton.

2. Officer Recommendations Ngā Tūtohu

That the Waitai Coastal-Burwood-Linwood Community Board:

1. Receives the information in the Waitai Coastal-Burwood-Linwood - Better-Off Fund Applications for Consideration - Bromley School, Elder Net (for TIDE) and Boffa Miskell CPTED Report.

2. Notes that the decisions in this report are assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3. Approves a grant of $5,295 from its Better-Off Fund to Bromley School towards the Outdoor Volleyball Space.

4. Note that the Community Governance Manager will approve a grant of $28,000 as per the delegation granted by Council on 21 February 2024 from the Better Off Funding Citywide Safety to The Eldernet Group for the Establishment of the TIDE group.

5. Note that the Community Governance Manager will approve a grant of $10,000 as per the delegation granted by Council on 21 February 2024 from the Better Off Funding Citywide Safety to Boffa Miskell towards a Rawhiti Domain CPTED report the results of which will be reported to the Community Board.

3. Key Points Ngā Take Matua

Strategic Alignment Te Rautaki Tīaroaro

3.1 The recommendations above are aligned to the Council's Strategic Framework and in particular the strategic priorities of a Collaborative and Confident City and A Cultural Powerhouse City. The projects also align with the Te Haumako Te Whitingia Strengthening Communities Together Strategy.

3.2 The purpose of the fund is to partner with organisations and groups to support local initiatives, projects, and activities through additional Community Board funding, including a focus on supporting local action to increase climate resilience.

3.3 Projects will improve well-being by building social capital, encouraging participation, increase accessibility and connectedness – generating opportunities for youth, and diverse communities and increasing local pride.

3.4 When considering allocation of funds, priority will be given to projects/initiatives that contribute towards the following outcomes:

· Increasing the tree canopy across the city and our regional parks

· Enhancing biodiversity

· Safer neighbourhoods

· Repairing infrastructure and facilities

· Responding to climate change through adaptation planning

· Encouraging active travel

3.5 Projects should also show a strong alignment to the Council's Te Haumako Te Whitingia Strengthening Communities Together Strategy.

3.6 Priority will also be given to projects that directly contribute towards achieving Community Board Plan priorities.

Decision Making Authority Te Mana Whakatau

3.7 The Community Board has the delegated authority to determine the allocation of the Better-Off Fund for each community.

3.7.1 Allocations must be consistent with any policies, standards or criteria adopted by the Council.

3.7.2 The Fund does not cover:

· Legal challenges or Environment Court challenges against the Council, Council Controlled Organisations, or Community Board decisions.

· Projects or initiatives that change the scope of a Council project or that will lead to ongoing operational costs to the Council (though Community Boards can recommend to the Council that it consider a grant for this purpose).

Assessment of Significance and Engagement Te Aromatawai Whakahirahira

3.8 The decisions in this report are assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3.9 The level of significance was determined by the number of people affected and/or with an interest.

3.10 Due to the assessment of low significance, no further community engagement and consultation is required.

Discussion Kōrerorero

3.11 At the time of writing, the balance of the Better-Off Fund is as below.

Total Budget 2023/25

Granted To Date

Available for allocation

Balance If Staff Recommendation adopted

$500,000

(Waitai Better-Off Fund)

$412,956

$87,044

$81,749

$100,000

Citywide Safety for New Brighton

$100,000

$62,000

3.12 Based on the current Better-Off Fund criteria, the above applications are eligible for funding.

3.13 The attached Project Brief(s) provide detailed information for the applications. This includes organisational details, project details, financial information, and a staff assessment.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Better Off Funding Project Brief - Bromley School	25/345310	168
b ⇩	Better-Off Project Brief - Elder Net Establishment of TIDE	25/345351	171
c ⇩	Better-Off Project Brief - Rawhiti Domain CPTED	25/392742	174

Signatories Ngā Kaiwaitohu

Author	Christopher Turner-Bullock - Manager Community Governance, Coastal-Burwood-Linwood
Approved By	John Filsell - Head of Community Support and Partnerships

18. Waitai Coastal-Burwood-Linwood Community Board Area Report - March 2025
Reference Te Tohutoro:	24/2270998
Responsible Officer(s) Te Pou Matua:	Christopher Turner-Bullock, Community Governance Manager
Accountable ELT Member Pouwhakarae:	Andrew Rutledge, Acting General Manager Citizens and Community

1. Purpose of Origin of the Report Te Pūtake Pūrongo

1.1 This report provides the Board with an overview of initiatives and issues current within the Community Board area.

1.2 This report is staff-generated monthly.

2. Officer Recommendations Ngā Tūtohu

That the Waitai Coastal-Burwood-Linwood Community Board:

1. Receives the information in the Waitai Coastal-Burwood-Linwood Community Board Area Report - March 2025.

3. Community Support, Governance and Partnership Activity

3.1 Community Governance Projects

Activity	Detail	Timeline	Strategic Alignment
Stories of the Styx	The Pūharakekenui Trust have launched a new initiative as part of their education programme. Stories in the Styx: Preserving the Pūharakekenui is a podcast series talking to tangata who live, work and play in the awa takiwā. The first episode is an interview with Jackie Howard, the Community Coordinator for project Kōtare.	On-going	Enhancing Environmental Wellbeing Raising awareness and supporting enhancement of the Pūharakekenui (Styx) River catchment and its environs including its ecology, drainage, landscape, culture, heritage and recreation values.
Ōtākaro Avon River Corridor	Conservation Volunteers Ōtautahi held working bees on the 23 and 30 January at Waikākāriki, part of the Horseshoe Lake takiwā and at Cedarwood Reserve. Both sites are part of the Ōtākaro Avon River Corridor. Volunteers pitched in to mulch and maintain last year’s plantings, essential mahi to ensure that the plants survive.	On-going	Enhancing Environmental Wellbeing Support delivery of the Ōtākaro Avon River Corridor Regeneration Plan acknowledging the significant opportunity it plays by enhancing positive community wellbeing, building connection and improving resilience.
Ōtākaro Avon River Corridor	To mark World Wetlands Day, the Avon-Ōtākaro Network spent the day on a boat in the Ōtākaro, cleaning out rubbish from the along the awa to ensure it wouldn’t reach the Ihutai where it could cause most harm. A huge amount of rubbish was hauled out of the awa including road cones, road signs, old drums, discarded clothes, sandbags, hundreds of drink cans and plastic trays, plastic wrappers and bottles.	On-going	Enhancing Environmental Wellbeing: Support protection of the Avon-Heathcote Estuary Ihutai (the Estuary) as a top priority.
Marshland Hall Trust	The Marshland Hall Trust have begun work on their feasibility study/business case for the establishment of a Community Facility in the Marshland/Prestons area. The trust has approached Recreation Sport Leisure Consultancy (RSL) to undertake the study on behalf of the trust and estimate the work to be completed by the middle of 2025.	On-going	Improve Access to Burwood Community Facilities Support the Marshlands Hall Trust to progress towards commencing a community facility in the Prestons area.

3.2 Community Funding Summary

3.2.1 For the Board’s Information, a summary is provided (refer Attachment A) on the status of the Board’s 2024-25 funding as at 19 February 2025.

3.2.2 Koru Fund

Board members with the delegation for the Waitai Coastal-Burwood-Linwood Community Board Koru Fund (Alex Hewison, Tim Baker and Jackie Simons) made two decisions under delegation:

· A grant of $500 to Moana Vā, Navigators of Pacific Pride towards delivering an 8-week wellness wero.

· A grant of $500 to the New Brighton Netball Club towards delivering a “Have A Go” Skills session for new and existing members.

3.2.3 Summer with your Neighbours

One of the Summer with your Neighbours recipients has provided a report back on their event held on Thursday 6 February. The NSG Beach Road group gathered at a local property. There were 14 people in attendance.

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3.2.4 Koru Fund Report Back - Vietnamese Nem Rán Workshop

The Vietnamese Nem Rán Workshop took place on Saturday 1 February 2025 with 11 participants from different ethnicities (Kiwis, Vietnamese, Chinese, Indian, English, Canadian and Polish).

Statement from Thanh Xuan Pham (Sue):

I would like to take this opportunity to extend our sincere and special thanks to the Koru Fund – Waitai Coastal-Burwood-Linwood Community Board (Christchurch City Council) for the quick, efficient and extremely helpful support of $497 towards the costs of hosting the workshop, given the application submitted in a short time, only few days prior to the event.

A full copy of the report is attached (refer Attachment B).

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3.2.5 Climate Action Campus Working Bee

Climate Action Campus held a working bee on Saturday 1 February 2025 to clear another area of weeds and grass ready for planting. Staff from Ao Tawhiti and volunteers spent the morning clearing away the large portion of garden, making way for some new vegetables to go in. The gardens at Climate Action Campus are an integral part of the food resilience network. Working bees such as these are essential in helping them continue to grow and serve more of the community.

3.2.6 Walking Festival 2025

The upcoming Christchurch Walking Festival 2025, scheduled from 12 April to 27 April 2025. This year's festival features a diverse lineup of over 40 walks, catering to all fitness levels and interests. Festival Highlights include the classic favourites such as the Gruffalo Walk and the ANZAC Memorial Walk offering engaging experiences for families and history enthusiasts alike.

A highlight of some of the walks taking place in the Waitai area are:

· Kā Pūtahi Creek and Styx River Adventure

· Broad Park - Park Run

· Meet in the middle Dallington

· Dunes at dawn

· Ōpāwaho/Heathcote River Walk

· Local parks around Woolston

3.2.7 Pūharakekenui Trust

Pūharakekenui Trust have installed new signage at the Styx River Esplanade Reserve. From their field centre base at 69 Lower Styx Road, the signs provide information on the awa, it’s wildlife, vegetation and the conservation work the Trust have been doing. The track, made by volunteers, meanders all the way down to Janet Stewart Reserve.

3.3 Participation in and Contribution to Decision Making

3.3.1 Report back on other Activities contributing to Community Board Plan [for items not included in the above table but are included in Community Board Plan]

·

The 2025 Whānau Whakahauora Event was held at Ngā Hau e Whā on Saturday 25 January 2025. Organised and run by Te Rūnanga o Ngā Maata Waka, it was a day of fun, connection and celebration, with free activities for tamariki, lots of kai on offer, giveaways and prizes. The crowd were entertained by Kōkō Tangiwai, the newly established kapa haka group who qualified first place at the South Island Kapa Haka Regionals, to represent Waitaha at Te Matatini 2025 in Ngāmotu, New Plymouth later this month.

· Oram Ave Updates

First stage of the Oram Avenue/North-South Corridor extension has begun.

Landscaping work is underway on the Oram Avenue pedestrian laneway, providing a new north-south connection into the mall. Featuring new lighting, landscaping, and street furniture, the space is designed as a flexible, vibrant hub for community events.

The laneway will include a 2.5 – 3-metre-wide asphalt path with a gentle curve, bordered by a Teddington chip surface and asphalt aprons at each end.

· La Vida's Youth Drop-in Centre Update

Youth Drop-In Centre at QEII saw steady attendance throughout the year, averaging 44 per week. It was great to see a bunch of the older kids from Parkview Pārua come along and continue their connection with the youth worker Callum, but also many other youths from Shirley Boys/Avonside Girls across the road and the local area. Food ranged from pizzas in the wood-fired pizza oven, sausage sizzle, hot chip sandwiches and pancakes.

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· Parklands @ Play

Parklands at Play 2025 was a vibrant event with great weather, a variety of free activities, live music, and excellent food. The inflatables and face painting were popular attractions for children, while local sports and community groups saw strong interest in club sign-ups. The Parklands @ Play committee did a fantastic job organising the event, creating an engaging and well-run day for the community.

· New Brighton Safety Group

A local group focused on fostering collaboration to enhance safety and wellbeing in the community, with a particular focus on making areas like New Brighton Mall and its surroundings safer and more welcoming. The group is a partnership between key agencies including local politicians (Government and Council), Christchurch Methodist Mission, Christchurch NZ, A New Brighton Business Associate, Christchurch City Council staff, New Brighton Project, Police and Te Waka Aroha. The first meeting for this year was held in February and some of the key topics covered:

· Updates from various organisations, what they're seeing, main concerns and trends.

· The upcoming local alcohol policy, how the group can feedback into this.

· Police presence in New Brighton, an increase over the summer period.

· Communications around who to contact in various situations, something the group will be working on to share with community.

· Guest speakers from City Mission attended to highlight the work they have been doing in New Brighton.

· LRC Pasifika Community Gardens Summer Program

The LRC Pasifika Community Gardens Summer Program, held on 15, 22, and 29 January 2025 an opportunity for provided an intergenerational engagement between children (aged 7–11) and older adults (60+) from the Pasifika Community. The programme offered opportunities to share cultural knowledge, gardening skills, and storytelling through podcasting. Across the three weeks 68 people attend the programme to take part in activities including gardening workshops, Talanoa sessions that encouraged meaningful discussions on food, culture, and sustainability and creative elements such as artwork on wooden tiles and podcast recordings allowing participants to document their learning and reflections. The program was well received, with attendees expressing feelings of inclusion, cultural pride, and a sense of belonging.

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· Linwood Resource Centre 25^th Anniversary

Te Whare Taonga O Nga Iwi Katoa - Linwood Resource Centre Celebrated their 25^th Anniversary with a Morning Tea Celebration on 19 February 2025. Staff, volunteers and participants from past and present attended to acknowledge the impact of the work the Centre has had on the Linwood Community since its establishment in October 1999.

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· He Waka Tapu

He Waka Tapu held their Whānau Day on Saturday 1 March 2025 at their facility on Pages Road. With free hāngi weaving, Moko stamps, Ngāti Whakapapa unit, Christchurch City Libraries, fun games, speakers, kapa haka there were heaps of activities and entertainment for all the family.

3.3.2 Council Engagement and Consultation.

Topic	Date	Link
Local Alcohol Policy Development	Open for feedback until Sunday 9 March 2025	https://letstalk.ccc.govt.nz/Localalcoholpolicy
Development Contributions Policy Review 2025	Open for feedback until Wednesday 26 March 2025	https://letstalk.ccc.govt.nz/DevelopmentContributions
Plan Change 20 – Industrial Plan Change	Open for feedback until Monday 17 March 2025	https://letstalk.ccc.govt.nz/PC20
Draft Annual Plan 2025/26	Open for feedback until Friday 28 March 2025	https://letstalk.ccc.govt.nz/annualplan
Tree Planting Plans (Waitikiri Square)	Open for feedback until Monday 17 March 2025	https://letstalk.ccc.govt.nz/treeplantingplans

4. Advice Provided to the Community Board Ngā Kupu Tohutohu ka hoatu ki te Poari Hapori

4.1 Customer Service Request/Hybris Report

For the Board’s information, attached is a copy of the January 2025 Hybris Reports (refer Attachment C).

4.2 Wastewater Treatment Plant – Community Liaison Group

Attached for the Board’s information, staff memorandum in relation to the Wastewater Treatment Plant – Community Liaison Group (refer Attachment D).

4.3 Bus Stop Upgrades

Attached for the Board’s information, staff memorandum in relation to bus stop upgrades in the Board area (refer Attachment E).

4.4 RMA/2024/2460 Prestons Road – Mitre 10 Mega Application

Attached for the Board’s information, staff memorandum in relation to the resource consent application for the Prestons Road Mitre 10 Mega (refer Attachment F).

4.5 Cuthberts Green – Canterbury Softball Association

Attached for the Board’s information, staff memorandum in relation to engagement for Cuthberts Green – Canterbury Softball Association (refer Attachment G).

4.6 Eastgate Mall Public Transport Lounge

Attached for the Board’s information, staff memorandum in relation to an Eastgate Mall Public Transport Lounge (refer Attachment H).

4.7 OARC Waitaki Street and Bexley Project Update

Attached for the Board’s information, staff memorandum providing an update on the OARC Waitaki Street and Bexley Project (refer Attachment I).

4.8 Parklands Library Remedial Works

Attached for the Board’s information, staff memorandum in relation to remedial works at Parklands Library (refer Attachment J).

4.9 Ōtautahi Christchurch Organics Processing Facility

Attached for the Board’s information, staff memorandum in relation to the Ōtautahi Christchurch Organics Processing Facility (refer Attachment K).

4.10 PC20 Industrial Plan Change

Attached for the Board’s information, staff memorandum in relation to the PC20 Industrial Plan Change (refer Attachment L).

4.11 2 and 22 Bowhill Road

Attached for the Board’s information, staff memorandum in relation to 2 and 22 Bowhill Road (refer Attachment M).

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Waitai Coastal-Burwood-Linwood Community Board - Funding Update as at 19 February 2025	25/322661	193
b ⇩	Waitai Coastal-Burwood-Linwood Community Board - Koru Fund Report Back - Vietnamese Nem Rán Workshop	25/266512	195
c ⇩	Waitai Coastal-Burwood-Linwood Community Board - Hybris Report - January 2025	25/206322	207
d ⇩	Waitai Coastal-Burwood-Linwood Community Board - Staff Memorandum - Wastewater Treatment Plant Community Liaison Group	25/180639	208
e ⇩	Waitai Coastal-Burwood-Linwood Community Board - Staff Memorandum - Bus Stop Upgrades	25/227044	212
f ⇩	Waitai Coastal-Burwood-Linwood Community Board - Staff Memorandum - Prestons Road Mitre 10 Mega Application	25/232086	234
g ⇩	Waitai Coastal-Burwood-Linwood Community Board - Staff Memorandum - Cuthberts Green - Canterbury Softball Association	25/261449	278
h ⇩	Waitai Coastal-Burwood-Linwood Community Board - Staff Memorandum - Eastgate Mall Public Transport Lounge	25/262049	281
i ⇩	Waitai Coastal-Burwood-Linwood Community Board - Staff Memorandum - OARC Waitaki Street and Bexley Project Update	25/265358	283
j ⇩	Waitai Coastal-Burwood-Linwood Community Board - Staff Memorandum - Parklands Library Remedial Works	25/309138	285
k ⇩	Waitai Coastal-Burwood-Linwood Community Board - Staff Memorandum - Ōtautahi Christchurch Organics Processing Facility	25/388346	287
l ⇩	Waitai Coastal-Burwood-Linwood Community Board - Staff Memorandum - PC20 Industrial Plan Change	25/388353	289
m ⇩	Waitai Coastal-Burwood-Linwood Community Board - Staff Memorandum - 2 and 22 Bowhill Road	25/388355	321

Signatories Ngā Kaiwaitohu

Authors

Cindy Sheppard - Community Board Advisor

Emily Toase - Community Development Advisor

Sam Savage - Community Development Advisor

Rory Crawford - Community Development Advisor

Jacqui Miller - Community Development Advisor

Christopher Turner-Bullock - Manager Community Governance, Coastal-Burwood-Linwood

Approved By

Christopher Turner-Bullock - Manager Community Governance, Coastal-Burwood-Linwood

John Filsell - Head of Community Support and Partnerships

[1] Sport New Zealand, Ihi Aotearoa, Spaces and Places Framework, 2024

7. Notice of Motion - North Beach Parking Restrictions
Reference Te Tohutoro:	25/345664
Elected Member Te Mema Pōti:	Celeste Donovan
Accountable ELT Member Pouwhakarae:	Mary Richardson – Chief Executive

Subject	Presenter(s)	Unit/Organisation
Wastewater Treatment Plant	Adam Twose	Three Waters

Total Budget 2024/25	Granted To Date	Available for allocation	Balance If Staff Recommendation adopted
$79,755	$57,300	$22,955	$18,955

Total Budget 2024/25	Granted To Date	Available for allocation	Balance If Staff Recommendation adopted
$79,755	$55,800	$22,955	$21,755

8. Correspondence
Reference Te Tohutoro:	25/301322
Responsible Officer(s) Te Pou Matua:	Cindy Sheppard, Community Board Advisor
Accountable ELT Member Pouwhakarae:	Andrew Rutledge, Acting General Manager Citizens and Community

Name	Subject
Southshore Residents’ Association	Safety Signage at Rocking Horse Road

9. Briefings
Reference Te Tohutoro:	24/2271125
Responsible Officer(s) Te Pou Matua:	Cindy Sheppard, Community Board Advisor
Accountable ELT Member Pouwhakarae:	Andrew Rutledge, Acting General Manager Citizens and Community

15. Waitai Coastal-Burwood-Linwood Discretionary Response Fund Application 2024/25 - Queenspark Community Trust
Reference Te Tohutoro:	25/299059
Responsible Officer(s) Te Pou Matua:	Sam Savage, Community Development Advisor Sam.savage@ccc.govt.nz
Accountable ELT Member Pouwhakarae:	Andrew Rutledge, Acting General Manager Citizens and Community

16. Waitai Coastal-Burwood-Linwood 2024-25 Discretionary Response Fund Application - Avebury House Community Trust
Reference Te Tohutoro:	25/317994
Responsible Officer(s) Te Pou Matua:	Rory Crawford, Community Development Advisor
Accountable ELT Member Pouwhakarae:	Andrew Rutledge, Acting General Manager Citizens and Community