Agenda of Waipuna Halswell-Hornby-Riccarton Community Board

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Waipuna

Halswell-Hornby-Riccarton Community Board

Open Minutes

Date: Thursday 14 November 2024

Time: 4.30 pm

Venue: Rārākau: Riccarton Centre,
199 Clarence Street, Christchurch

Present

Chairperson

Deputy Chairperson

Members

Marie Pollisco

Helen Broughton

Sarah Brunton

Henk Buunk

Gamal Fouda (via audio/visual link)

Tyla Harrison-Hunt

Debbie Mora

Mark Peters

Principal Advisor

Bailey Peterson

Manager Community Governance

Tel: 941 6743

bailey.peterson@ccc.govt.nz

Meeting Advisor

Faye Collins

Community Board Advisor

Tel: 941 5108

faye.collins@ccc.govt.nz

Website: www.ccc.govt.nz

Part A Matters Requiring a Council Decision

Part B Reports for Information

Part C Decisions Under Delegation

Karakia Tīmatanga

The agenda was dealt with in the following order.

1. Apologies Ngā Whakapāha

Part C

Community Board Resolved HHRB/2024/00102

That an apology for lateness from Tyla-Harrison Hunt, be accepted.

Mark Peters/Helen Broughton Carried

Andrei Moore was absent from the meeting and no apology was received.

2. Declarations of Interest Ngā Whakapuaki Aronga

Part B

There were no declarations of interest recorded.

3. Confirmation of Previous Minutes Te Whakaāe o te hui o mua

Part C

Community Board Resolved HHRB/2024/00103

That the minutes of the Waipuna Halswell-Hornby-Riccarton Community Board meeting held on Thursday, 10 October 2024 be confirmed.

Henk Buunk/Mark Peters Carried

4. Public Forum Te Huinga Whānui

Part B

4.3 Tautoru Park Maintenance

Jamie Houston, local resident, spoke to the Board regarding the change in the maintenance on Tautoru Park, Wigram. Mr Houston showed a series of photographs of the park and expressed concern about the current infrequency of mowing and other maintenance to the extent that grass and weeds etc. are taking over the planted areas of the park and engulfing seats.

Mr Houston noted that the park landscape was designed by the subdivision developer with the area subsequently being passed to the Council and suggested that a different design may make it easier to maintain the park.

After questions from members, the Board Chairperson thanked Jamie Houston for his presentation.

Part B

That the Waipuna Halswell-Hornby-Riccarton Community Board:

1. Refers the issues raised about the inadequate maintenance of Tautoru Park, Wigram to staff for investigation and advice.

Attachments

a Presentation - Jamie Houston

Tyla Harrison-Hunt joined the meeting at 4.37pm during consideration of item 4.3.

4.1

Youth Development Fund Grant Recipient Report Back – Benjamin Habinshuti

Benjamin Habinshuti, recipient of a Youth Development Fund Grant to attend the Under-16 National Basketball Tournament 2024 in Auckland, updated the Board on his experience at the tournament and his future aspirations for basketball.

After questions from members, the Board Chairperson thanked Benjamin Habinshuti for his presentation.

Attachments

a Presentation - Benjamin Habinshuti

4.2

Harrington Park, Paeroa Reserve and Shands Reserve signage

Peter Simmonds, Middleton-Matipo Charitable Trust Chairperson, addressed the Board regarding Harrington Park, Paeroa Reserve and Shands Reserve signage and showed a series of photographs.

Mr Simmonds suggested that improved signage in the parks would increase activation of the spaces and improve connectivity. In particular, he would like to see signage of the stream in Paeroa Reserve and improved access to the waterbody.

After questions from members, the Board Chairperson thanked Peter Simmonds for his presentation.

Part B

That the Waipuna Halswell-Hornby-Riccarton Community Board:

1. Refers the matters raised in the presentation to staff and requests staff advice on signage on Harrington Park, Paeroa Reserve and Shands Reserve and any changes or additions that could be made to increase activation of the spaces and improve connectivity.

Attachments

a Presentation - Middleton-Matipo Charitable Trust

4.4 Travel around the Riccarton Ward

Garth Wilson, local resident, spoke to the Board regarding his concerns about a number of issues that are currently impeding travel in the Riccarton Ward, slowing down traffic and unnecessarily increasing emissions.

Mr Wilson said that he considers that the large concrete extrusion outside Woolworths supermarket at Church Corner, without adequate warning, forces vehicles travelling straight ahead in the left hand lane to suddenly switch into the right hand lane then almost immediately switch out to the left again and is dangerous.

Mr Wilson suggested that the give way sign for vehicles turning from the Main South Road into Riccarton Road at Church Corner should be replaced by a large clear (preferably flashing at nights) compulsory stop sign. Mr Wilson said that he considers this would be an effective and economical way of solving a perceived problem.

Mr Wilson is concerned that right hand turning signals that are currently available on traffic signals - for example, at the Medbury School Corner at Creyke Road and Clyde Road intersection and also where Curletts Road meets Peer Street, are not activated resulting in traffic flow being interrupted unnecessarily with vehicles backed up and drivers forced to take risks. He considers that this is unacceptable traffic management.

Mr Wilson also expressed concern about the number of road cones on streets and footpaths and in gutters when there is no work underway. Mr Wilson considers that Council contracts could require work to be done in a much more timely fashion with less inconvenience to businesses and residents.

Mr Wilson said he considers that pedestrian crossings with crossing ‘on demand’ such as the one near the University of Canterbury on Clyde Road and Waimairi Road disrupt the flow of traffic and the one at the Clarence Street/Elizabeth Street unnecessarily disrupts the flow of traffic.

Mr Wilson expressed his opinion that the roading changes to Riccarton Road between Clarence Street and Matipo Street have not only created danger for emergency vehicles on the road but have also resulted in many vacant shops and office spaces on both sides of Riccarton Road while buses for which there is a special bus lane are travelling in the car lane, especially from the bus stop near Farmers westward, impeding the flow of traffic in this lane. Mr Wilson suggested that small buses should be used on this route in non-peak hours producing fewer emissions and less wear and tear on roads.

After questions from members, the Board Chairperson thanked Garth Wilson for his presentation.

Part B

That the Waipuna Halswell-Hornby-Riccarton Community Board:

1. Refers the matters raised in the presentation on travel issues in Riccarton to staff.

2. Requests that staff investigate the activation of right hand turn arrows in Riccarton in particular at the corner of Creyke Road and Clyde Road intersection and where Curletts Road meets Peer Street outside Villa Maria College and provide advice on the phasing of lights to encourage the flow of traffic.

3. Requests that staff investigate congestion on Riccarton Road between Clarence Street and Matipo Streets and advise any changes that can be made to alleviate this.

5. Deputations by Appointment Ngā Huinga Whakaritenga

Part B

There were no deputations by appointment.

6. Presentation of Petitions Ngā Pākikitanga

Part B

There was no presentation of petitions.

7. Tree Removals for Quaifes/Murphys (Springlands) Stormwater basin extension

Community Board Resolved HHRB/2024/00104 Officer recommendations accepted without change

Part C

That the Waipuna Halswell-Hornby-Riccarton Community Board:

1. Receives the information in the Tree Removals for Quaifes/Murphys (Springlands) Stormwater basin extension.

2. Notes that the decisions in this report are assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3. Approves the removal of 42 healthy and structurally sound trees from the land at 145 Quaifes Road as described in the “Quaifes Murphy Extended Detention Basin Tree Assessment - 20 September 2024”, Attachment A to the report on the meeting agenda.

4. Approves the planting of new trees on the land at 145 and 155 Quaifes Road generally in accordance with the Stormwater Basin Quaifes Murphys Stormwater Extension Landscape Concept Plan, Attachment B to the report on the meeting agenda.

Mark Peters/Henk Buunk Carried

8. Waipuna Halswell-Hornby-Riccarton Community Board 2024-25 Discretionary Response Fund Applications: Five Applications

Community Board Resolved HHRB/2024/00105 Officer recommendations accepted without change

Part C

That the Waipuna Halswell-Hornby-Riccarton Community Board:

1. Receives the information in the Waipuna Halswell-Hornby-Riccarton Community Board 2024-25 Discretionary Response Fund Applications: Five Applications Report.

2. Notes that the decisions in this report are assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3. Approves a grant of $2,000 from its 2024-25 Discretionary Response Fund to Halswell Community Church towards the running costs of the Family Fun Day project, excluding food costs.

4. Approves a grant of $7,000 from its 2024-25 Discretionary Response Fund to Halswell Tennis Club towards the establishment of the Halswell Charitable Tennis Trust and development of a scope and concept plan for the court facility renewal and development.

5. Approves a grant of $2,000 from its 2024-25 Discretionary Response Fund to South West Ministries Trust trading as Living Waters Christian Centre towards the running costs of the Halswell Twilight Market, excluding food costs.

6. Approves a grant of $1,250 from its 2024-25 Discretionary Response Fund to St Christopher's Anglican Church - Avonhead towards the Community Christmas Carols event.

7. Approves a grant of $951 from its 2024-25 Discretionary Response Fund to The Middleton Matipo Charitable Trust towards We Heart Harrington voluntary community upkeep of parks in Riccarton.

Tyla Harrison-Hunt/Helen Broughton Carried

9. Waipuna Halswell-Hornby-Riccarton Community Board Area Report - November 2024

Community Board Resolved HHRB/2024/00106 Officer recommendation accepted without change

Part B

That the Waipuna Halswell-Hornby-Riccarton Community Board:

1. Receives the information in the Waipuna Halswell-Hornby-Riccarton Community Board Area Report - November 2024.

Sarah Brunton/Helen Broughton Carried

11. Resolution to Include Supplementary Report

Community Board Resolved HHRB/2024/00107

Decision

That the reports be received and considered at the Waipuna Halswell-Hornby-Riccarton Community Board meeting on Thursday, 14 November 2024.

Open Items

12. Notice of Motion - Riccarton Road traffic islands

Helen Broughton/Sarah Brunton Carried

12. Notice of Motion - Riccarton Road traffic islands

Community Board Resolved HHRB/2024/00108

Part C

That the Waipuna Halswell-Hornby-Riccarton Community Board:

1. Requests advice from staff regarding the process required to remove the three new traffic islands on Riccarton Road outside Woolworths Supermarket at Church Corner, shown on plan TG145703, as approved by the Board at its 15 February meeting, that was adjourned and reconvened on 20 February 2024 and reopening the left turn slip lane onto Main South Road from Riccarton Road.

2. Requests Officer advice containing the implications of revoking the previous decision to install the three new traffic islands on Riccarton Road outside Woolworths Supermarket at Church Corner, shown on plan TG145703, removing the islands, and reopening the left turn slip lane on to Main South Road from Riccarton Road.

3. Requests advice from staff as to how and where from budget can be secured for removal of the three new traffic islands on Riccarton Road outside Woolworths Supermarket at Church Corner, shown on plan TG145703, and reopening of the left turn slip lane on to Main South Road from Riccarton Road.

Mark Peters/Helen Broughton Carried

10. Elected Members’ Information Exchange Te Whakawhiti Whakaaro o Te Kāhui Amorangi

Part B

The following information was exchanged:

· The Hornby Community Care Trust is currently refitting the former Hornby library space for use as a community hub.

· A member has visited a number of local schools to promote “Keep Christchurch Beautiful” type initiatives.

· The Te Poutama Ārahi Rangatahi Community Liaison Committee meets regularly and is attended by the Board’s representative.

· The Ruapuna Community Liaison Committee has met with a focus on efforts to reduce noise from Ruapuna Speedway.

· The Riccarton Bush Trust meets regularly with meetings being attended by the Board’s representative. The Trust is currently fundraising for its Bush enhancement programme.

· It was noted that no stopping lines have not yet been installed on Arthur Street.

· It was noted that the unchlorinated well at Burnside Park that is available to the public is not well signed and is difficult to locate for many.

· The “Ninja Valley” indoor recreation facility at Bush Inn Centre is scheduled to open on 28 November 2024.

· There may initiatives benefitting multicultural communities and youth put forward in the Annual Plan that the Board could consider supporting.

· It was noted that La Vida Youth Trust has recently celebrated its twentieth anniversary.

· Plan Change 14 is to be considered by the Council on 2 December 2024.

· There have been concerns expressed about the standard of maintenance in parks and roadsides in Hornby.

· There have been concerns about the need for trees to be trimmed along accessways in Hornby such as at Wycola Park.

· There are a number of matters in the Hornby area that could be considered as part of the Annual Plan, including Amyes Road renewal, the lack of a footpath outside Woolworths Supermarket on Springs Road/Wilmers Road, and the need for the length of Carmen Road opposite the railway to be replanted.

· Members and staff recently attended a meeting of the Hornby Schools Principals Cluster meeting.

· Tikanga workshops are being held at the University of Canterbury and are available and free to all.

Gamal Fouda left the meeting at 5.39pm during item 10.

Tyla Harrison-Hunt left the meeting at 5.52pm and returned to the meeting at 5.54pm during item 10.

Karakia Whakamutunga

Meeting concluded at 6.05pm.

CONFIRMED THIS 12TH DAY OF DECEMBER 2024

Marie Pollisco

Chairperson

7. Lease of Road 44 Canada Cresent
Reference Te Tohutoro:	24/1759516
Responsible Officer(s) Te Pou Matua:	Nigel Collings, Property Consultant
Accountable ELT Member Pouwhakarae:	Brent Smith, Acting General Manager City Infrastructure

1. Purpose and Origin of the Report Te Pūtake Pūrongo

1.1 The purpose of this report is to seek the recommendation of the Waipuna Halswell-Hornby-Riccarton Community Board to grant a lease to Hynds Pipe Systems Limited (“Hynds”) for the parcel of land at 44 Canada Crescent.

1.2 The report is staff initiated to address a long-term occupation of the land by Hynds Pipe Systems Limited.

2. Officer Recommendations Ngā Tūtohu

That the Waipuna Halswell-Hornby-Riccarton Community Board:

1. Receives the information in the New Deed of Lease of Road 44 Canada Cresent Report.

2. Grants a ground lease to Hynds Pipe Systems Limited pursuant to s61(2) of the Reserves Act using the Public Bodies Leasing Act for a maximum period of 5 years less one day including renewals for 44 Canada Crescent held in Record of Title CB43B/636 and described as Lot 71 DP 75184.

3. Notes that the decision in this report is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

4. Authorises the Manager Property Consultancy to manage and conclude all transactions required to finalise the lease terms and conditions.

3. Executive Summary Te Whakarāpopoto Matua

3.1 The Council owns a parcel of land at 44 Canada Crescent which is classified as road reserve. The land sits in the Transport team portfolio.

3.2 The land was intended to vest as road on subdivision in 1997, however it has not been required nor developed for roading purposes.

3.3 The adjoining property owner, Hynds Pipe Systems Limited, has been occupying the land and a lease with the Council is required to formalise the arrangement.

3.4 Officers will separately recommend in the 2025-2026 annual plan that this property be declared surplus and be put up for disposal. The road reserve status will need to be revoked and a separate report to Council will follow in due course.

4. Background/Context Te Horopaki

4.1 The Land

4.1.1 The land at 44 Canada Cresent Hornby, contained in Record of Title CB43B/636 was vested in Council for the purpose of road on deposit of DP 75184 in 1997.

Aerial view of a building site

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4.1.2 Although never formally vesting as road, 44 Canada Cresent is held as road reserve pursuant to the Reserves Act 1977.

4.2 The Tenant

4.2.1 Hynds have been using this site for a considerable length of time, apparently unaware that this land was road and not part of their larger site.

Aerial view of a construction site

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4.2.2 Hynds have indicated that they would lease the property until such time that their property is sold.

4.2.3 Hynds are the logical tenant and Council’s legal team have indicated that dealing directly with this company would be permitted.

4.2.4 Hynds is well-known player in the infrastructure and pipeline sector. Their history of successful operations and relationships with other councils and businesses can lend credibility to the decision to lease to them.

4.2.5 Hynds is already familiar with the property and its operations, minimising risks associated with securing new tenants or transitioning to alternative uses.

4.2.6 Leasing to Hynds ensures immediate financial returns and supports local employment and stability in the community.

4.3 Lease Terms:

4.3.1 Term: Five years less one day

4.3.2 Early Termination: 6 months’ notice either party

4.3.3 Gross Annual Rental: $39,000 per annum plus gst

Options Considered Ngā Kōwhiringa Whaiwhakaaro

4.4 The following reasonably practicable options were considered and are assessed in this report:

4.4.1 Lease the property at 44 Canada Cresent to Hynds Pipe Systems Ltd.

4.5 The following options were considered but ruled out:

4.5.1 Do nothing – this option was ruled out as the occupation should be documented and the Council should receive a financial return for use of its land.

Options Descriptions Ngā Kōwhiringa

4.6 Preferred Option: Enter into a new ground lease.

4.6.1 Option Description: Enter into a new ground lease with Hynds Pipe Systems Ltd for a period of up to 5 years less one day or until the property is sold.

4.6.2 Option Advantages

· Generates immediate financial return until the property is sold.

· Provides stability for Hynds Pipe Systems Ltd. Ensuring ongoing operations without disruption.

· Supports effective and efficient use of resources and the prudent management of the Council’s assets.

4.6.3 Option Disadvantages

· The land’s potential for higher returns is limited to the proposed lease terms.

· Limits the Council’s ability to pursue alternative operational strategies.

4.7 Do not approve the lease.

4.7.1 Option Description: Do not approve the lease and seek alternative use for some other unidentified use.

4.7.2 Option Advantages

· May uncover new business opportunities through a competitive process.

· There may be a higher financial return to the Council if a tender process was followed.

4.7.3 Option Disadvantages

· Immediate revenue loss during the search for new uses.

· Requires investment of time and resources in running a tender process.

· Uncertainty as to timing to secure a new tenant which may lead to operational costs incurred by the Council to maintain the land.

· Disruption to the current occupier of the land which could lead to reputational risk to the Council.

Analysis Criteria Ngā Paearu Wetekina

4.8 The options in terms of the lease were assessed considering the proposed Lessee investment to the premises and the need for certainty for ongoing operation versus an alternative use for the premises. The preferred option favours continuity and certainty, while the alternative option promotes flexibility and potential future gains with some associated risks and costs.

5. Financial Implications Ngā Hīraunga Rauemi

Capex/Opex Ngā Utu Whakahaere

5.1 Cost to Implement - Preparation of lease.

5.2 Maintenance/Ongoing costs - Tenant responsibility.

5.3 Funding Source - Operational funds.

6. Considerations Ngā Whai Whakaaro

Risks and Mitigations Ngā Mōrearea me ngā Whakamātautau

6.1 There is a risk of the lessee failing to continue operating, pay rent or maintain the land. The risk is assessed as unlikely, and the lease will contain mechanisms for non-conformity with the lease terms.

Legal Considerations Ngā Hīraunga ā-Ture

6.2 Statutory and/or delegated authority to undertake proposals in the report:

6.2.1 The Community Board has the delegated authority to grant leases of local purpose reserves in accordance with this section. (Section 61 Reserves Act – Delegation Register Part D – Sub Part 1 – Community Boards)

6.3 Other Legal Implications:

6.3.1 The preparation the new Deed of Lease is a routine matter on which the legal situation is well known and settled.

6.3.2 Local Government Act 2002-Decision Making including consideration of community views.

6.3.3 The legal consideration is the Reserves Act 1977 and the Public Bodies Leasing Act.

Strategy and Policy Considerations Te Whai Kaupapa here

6.4 The required decision:

6.4.1 Align with the Christchurch City Council’s Strategic Framework.

6.4.2 Is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy. The level of significance was determined by the level of impact city wide of those affected by this decision as low.

6.4.3 Is consistent with Council’s Plans and Policies.

6.5 This report does not support the Council's Long Term Plan (2024 - 2034).

Community Impacts and Views Ngā Mariu ā-Hāpori

6.6 In accordance with s61(2) of the Reserves Act, utilizing the Public Bodies Leasing Act, the leasing powers provided are extensive. Under section 8(5) of the Public Bodies Leasing Act, as long as the lease is either for a term of 5 years or less, or is terminable with 6 months’ notice, there is no requirement for consultation under either the Reserves Act or the Public Bodies Leases Act, and exclusive dealing is permissible.

6.7 The decision affects the following wards/Community Board areas:

6.7.1 Waipuna Halswell – Hornby – Riccarton Community Board.

6.7.2 The Community Board view has not been sought prior to this report.

7. Impact on Mana Whenua Ngā Whai Take Mana Whenua

7.1 The decision does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Mana Whenua, their culture, and traditions.

7.2 The decision does not involve a matter of interest to Mana Whenua and will not impact on our agreed partnership priorities with Ngā Papatipu Rūnanga.

Climate Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi

7.15 The proposals in this report are unlikely to contribute significantly to adaptation to the impacts of climate change or emissions reductions.

7.16 The proposal to enter into a lease for an existing use does not have an impact on climate change as there is limited carbon footprint associated with leasing itself and there is no change to current emissions.

8. Next Steps Ngā Mahinga ā-muri

8.1 Conclude the lease negotiations and execute the lease documents.

Attachments Ngā Tāpirihanga

There are no attachments to this report.

In addition to the attached documents, the following background information is available:

Document Name – Location / File Link

Not applicable

Signatories Ngā Kaiwaitohu

Authors

Nigel Collings - Property Consultant

Kathy Jarden - Team Leader Leasing Consultancy

Approved By

Angus Smith - Manager Property Consultancy

Stephen Wright - Manager Operations (Transport)

Lynette Ellis - Head of Transport & Waste Management

8. Quarry View Urban forest planting plan
Reference Te Tohutoro:	24/1865688
Responsible Officer(s) Te Pou Matua:	Toby Chapman, Urban Forest Manager
Accountable ELT Member Pouwhakarae:	Andrew Rutledge, Acting General Manager Citizens and Community

1. Purpose and Origin of the Report Te Pūtake Pūrongo

1.1 The purpose of this report is to seek the approval to plant and remove trees within Quarry View Drainage reserve.

1.2 The report is part of the implementation of the Urban Forest Tree Planting program.

1.3 The Christchurch Urban Forest Plan has a focus on increasing the size of the urban forest across the city. These plans are part of the implementation of the Plan to increase the canopy cover across the city through tree planting within parks.

1.4 The Community Board has also received a deputation on the 15 August 2024 from a group of residents expressing a desire for the poplar trees located along the Southern border of the park to be removed. The proposed planting plan includes the removal of the trees which would address the residents’ concerns.

2. Officer Recommendations Ngā Tūtohu

That the Waipuna Halswell-Hornby-Riccarton Community Board:

1. Receives the information in the Quarry View Urban forest planting plan Report.

2. Notes that the decision in this report is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3. Approve the planting of new trees within Quarry View Drainage Reserve as per Attachment B to the report on the meeting agenda.

4. Approve the removal of the Poplar trees located along the Southern edge of the park as outlined within Attachment B to the report on the meeting agenda.

3. Executive Summary Te Whakarāpopoto Matua

3.1 The proposed planting plan has been put out for public consultation to allow feedback from the public.

3.2 The proposal includes the removal of a row of poplar trees located on the Southern end of the park. These trees have been the source of concerns to the residents who reside on Spalling Road due to the shade they cast on the property.

3.3 During the consultation, almost half of the respondents expressed concern about the removal of the poplar trees and expressed either a desire for the trees to be retained or for removal to be staggered to allow the newly planted trees to grow up first.

3.4 As the primary function of the reserve is to manage drainage, all proposed tree planting locations have been selected with this in mind.

3.5 If the plan is approved, the canopy cover within the park would increase from 34% to 45%. This will be made up of 114 new specimen trees and 4900m2 of native revegetation planting. The proposal would also include the removal of 38 mature trees from within the site.

4. Background/Context Te Horopaki

4.1 Quarry view drainage reserve is located within the Halswell ward and is surrounded by relatively recent housing developments.

4.2 While the focus of the plan is on planting, a lot of the feedback centred on the removal of the poplar trees which also forms part of the plan.

4.3 On August the 15^th the Waipuna Halswell-Hornby-Riccarton Community Board were addressed by a member of the public raising concerns about the stability of the trees and the impact they have on the houses located immediately to the North.

4.4 Since Feb 2023 Council has received five tickets raising concerns about the trees.

4.5 During the consultation for the park, a large number of the submissions raised concerns about the removal of the trees and identified a preference for the trees to be retained.

4.6 With the exception of the tree removals, the planting plan was positively received.

4.7

The image below is an aerial image showing the trees that have been proposed for removal:

4.8 Some submissions have requested that the removal of the trees is managed over a long period of time to allow the newly planted trees to establish before the poplar trees are removed. This is not recommended by staff as this would gradually open up the existing trees to new wind loading and increase the likelihood of branch and tree failures.

4.9 Other feedback centred around species which included a number of requests to include some species with autumn colour as well as a desire to have a heavy presence of native tree species.

4.10 Some of the feedback raised concerns about the screening of properties on Spalling Road being lost if the trees are removed. If the plan is approved, staff will ensure that trees planted along the southern boundary are fast growing species to provide screening as soon as possible.

4.11 The staff recommendation is for the poplar trees to be approved for removal prior to any planting taking place. As the trees are located close to the property boundary, the only feasible location for their removal is through the park. If planting occurs before the trees are removed, it is likely to be significantly damaged in later years when the trees need to be removed or the costs for removal will increase significantly.

The following related information session/workshops have taken place for the members of the meeting:

Date	Subject
18 July 2023	Engagement of 14 Tree Planting Plans
10 Aug 2023	Community Parks Urban Forest Planting Plan

Options Considered Ngā Kōwhiringa Whaiwhakaaro

4.12 The following reasonably practicable options were considered and are assessed in this report:

· Approve the plan in its current form along with the removal of the trees.

· Approve the planting of new trees without the removal of the poplar trees.

4.13 The following options were considered but ruled out:

· Gradual removal of the trees over a prolonged period of time – As selected trees are removed; the remaining trees will be subjected to new wind loading which will increase the likelihood of branch failure onto the existing houses.

· Topping the existing trees to alleviate shading on the properties on Spalling Road – The topping of trees has a negative impact on the tree’s health and structure. While topping a tree may result in a reduction of shading, the benefit will be short term, and the new growth will be weaker and more prone to failure onto the properties of Spalling Road.

Options Descriptions Ngā Kōwhiringa

4.14 Preferred Option: Approve plan.

4.14.1 Option Description: Approval of the plan along with the removals.

4.14.2 Option Advantages

· This will alleviate the concerns highlighted by the residents of Spalling Road

· The removal will allow for new plantings to be established along the southern boundary

4.14.3 Option Disadvantages

· A number of large trees will be removed from the park

· A large number of the submissions expressed a strong desire for the trees to be retained

· The removal of the trees will alter the aesthetics of the park and surrounding area

4.15 Other option: Approve Planting only.

4.15.1 Option Description: Approve the planting without the removal of the poplar trees.

4.15.2 Option Advantages

· The large mature trees are retained within the site

· Benefits currently provided by the trees will also be retained

4.15.3 Option Disadvantages

· The concerns raised by the residents of Spalling Road will not be addressed

· As the trees come to the end of their life their removal will likely result in damage to the new plantings

Analysis Criteria Ngā Paearu Wetekina

4.16 Increase canopy cover within the park.

4.17 Address concerns raised by the residents of Spalling Road.

5. Financial Implications Ngā Hīraunga Rauemi

Capex/Opex Ngā Utu Whakahaere

	Recommended Option	Option 2 -Planting only
Cost to Implement	$110,000	$90,000
Maintenance/Ongoing Costs	0	No increase to current
Funding Source	Better off funding	Better off funding
Funding Availability	yes	yes
Impact on Rates	No	no

5.1 Funding for this project has been acquired through the Better off Fund.

6. Considerations Ngā Whai Whakaaro

Risks and Mitigations Ngā Mōrearea me ngā Whakamātautau

6.1 The greatest risk to this project is the availability of trees before next planting season. If the plants are not available, the planting will need to be delayed to the following year.

Legal Considerations Ngā Hīraunga ā-Ture

6.2 Statutory and/or delegated authority to undertake proposals in the report:

6.2.1 Council has the delegation to plant trees within the park.

6.3 Other Legal Implications:

6.3.1 There is no legal context, issue, or implication relevant to this decision.

Strategy and Policy Considerations Te Whai Kaupapa here

6.4 The required decisions:

6.4.1 Align with the Christchurch City Council’s Strategic Framework.

6.4.2 Are assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy. The level of significance was determined by the number of properties that will be impacted and how it will alter the park for those who use it.

6.4.3 This planting plan is in alignment with the City’s Urban Forest Plan, in particular the following objectives:

· Objective 1.1: Grow our urban forest and achieve and maintain canopy cover targets.

· Objective 1.2: Distribute canopy cover equitably, with no ward having less than 15% total canopy cover.

· Objective 2.4: Increase the visibility of native tree species and create ecological corridors; and.

· Objective 2.5: Select and design planting sites to enable a tree to reach maturity and minimise conflicts with the surrounding area.

6.4.4 The proposed removals align with section 4.7 of the Tree Policy as their removal would allow the planting within the park to proceed.

6.5 This report supports the Council's Long Term Plan (2024 - 2034):

6.6 Parks, Heritage and Coastal Environment

6.6.1 Activity: Parks and Foreshore

· Level of Service: 6.8.2.1 Increasing tree canopy in Parks - A net increase in total number of trees is achieved (1:2 replacement policy), with a minimum of 50% of the trees being medium to very large species.

Community Impacts and Views Ngā Mariu ā-Hāpori

Public Consultation Te Tukanga Kōrerorero

6.7 Consultation was open from 6 September to 6 October 2024.

6.8 The consultation was hosted on Kōrero mai | Let’s Talk. The landing page for the tree planting plans had 1,220 views throughout the consultation period, and the Quarry View Drainage Reserve page had 514 views.

6.9 Flyers were delivered to properties neighbouring the park to notify them about the consultation. Signage was installed in the park with a QR code to the consultation webpage.

Summary of Submissions Ngā Tāpaetanga

6.10 Submissions were made by 41 individuals. A full table of submission feedback is available in Attachment A.

6.11 Submitters were asked how important it was to them to increase the number of trees in the park, what factors should be considered in the plan, how they felt about the overall plan, and the level to which they would be impacted.

6.12 The majority of submitters (26, 63%) somewhat support or strongly support the plan, as shown below.

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6.13 Most submitters (29, 71%) feel it is somewhat important or very important to plant more trees in Quarry View reserve, as shown below.

6.14 Submitters were asked to rate how important various aspects were to them when increasing the tree cover in this park. As shown below, the top three aspects were attracting birds and insects, planting native trees, and climbable trees / trees to play in.

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6.15 Submitters were asked how concerned they were about various aspects when increasing the tree cover in this park. As shown below, the top three concerns were loss of view, too much shade and hazards (e.g. roots, falling branches).

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6.16 Key themes and requests raised by submitters are listed in the table below.

Theme	Mentions (number of submitters)
Concerns about tree removal	20
Support for tree removal	7
Support for the paths through reserve	5
Requests for specific species	5

6.17 The decision affects the following wards/Community Board areas:

6.17.1 Waipuna Halswell-Hornby-Riccarton Community Board.

Impact on Mana Whenua Ngā Whai Take Mana Whenua

6.18 The decision does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Mana Whenua, their culture and traditions.

6.19 The decision does not involve a matter of interest to Mana Whenua and will not impact on our agreed partnership priorities with Ngā Papatipu Rūnanga

6.20 Mana Whenua values, as expressed in the Mahaanui Iwi Management Plan, have been incorporated into the Urban Forest Plan. These planting plans are part of the implementation of this plan.

Climate Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi

6.21 The decisions in this report are likely to:

6.21.1 Contribute positively to adaptation to the impacts of climate change.

6.21.2 Contribute positively to emissions reductions.

6.22 The plans will result in an increase in canopy cover across the city. As trees sequester carbon, this will have a positive impact on the Councils emissions reduction.

7. Next Steps Ngā Mahinga ā-muri

7.1 If the current plans are approved, staff will proceed with scheduling in the removal of the poplar trees. Planting will then be undertaken onsite during the next planting season.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Quarry view tree planting plan - Submission Table (public)	24/1952287	29
b ⇩	Quarry View Planting plan	24/1959547	38

In addition to the attached documents, the following background information is available:

Document Name – Location / File Link

Not applicable

Signatories Ngā Kaiwaitohu

Authors

Toby Chapman - Manager Urban Forest

Krystle Anderson - Engagement Advisor

Approved By

Rupert Bool - Acting Head of Parks

9. Upper Riccarton War Memorial Park Development
Reference Te Tohutoro:	24/2070810
Responsible Officer(s) Te Pou Matua:	Emily Arthur, Project Manager – Community Parks
Accountable ELT Member Pouwhakarae:	Andrew Rutledge, Acting General Manager Citizens and Community

1. Purpose and Origin of the Report Te Pūtake Pūrongo

1.1 Share feedback from the public engagement on the proposed Upper Riccarton War Memorial Park.

1.2 Request authorisation to construct the park as per the attached landscape plan and apply for funding for the mural.

1.3 Assign the park an official name.

2. Officer Recommendations Ngā Tūtohu

That the Waipuna Halswell-Hornby-Riccarton Community Board (the Board):

1. Receives the information in the Upper Riccarton War Memorial Park Development Report.

2. Note that the decision in this report is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3. Approve the recommended design (refer Attachment C to the report on the meeting agenda).

4. Approve the name ‘Upper Riccarton War Memorial Park’.

5. Endorse applying to ‘Watch this Space’ for funding for the mural

3. Executive Summary Te Whakarāpopoto Matua

3.1 The Board earlier requested staff investigate options for the vacant site previously occupied by the Upper Riccarton War Memorial Library (the Library) at 372 Riccarton Rd. Options were to honour the sacrifice of fallen soldiers and the site’s history as a memorial library.

3.2 Landscape concept plans were produced and have been out for public engagement. All submissions were in support. Some suggestions by submitters have been incorporated into the recommended design.

3.3 If approved, the Park development would be put out for tender for construction to commence in February/ March 2025.

3.4 The Upper Riccarton War Memorial Library Incorporated Trust (the Trust) requested the park be named ‘Upper Riccarton War Memorial Park’. This name has yet to be officially approved.

3.5 A mural has been included in the design but is currently unfunded.

4. Background/Context Te Horopaki

4.1 The Library was closed in November 2017 due to severe earthquake damage. The site had two buildings which were owned by the Trust on land leased from the Council.

4.2 In 2018, due to financial and operational constraints, the Trust requested the Council take ownership and responsibility of the buildings which was subsequently agreed to.

4.3 In February 2022, the Council resolved to demolish the buildings and work with the community to find an appropriate way to continue the memorial function. In March 2022 the Community Board requested staff investigate options for the development of the site as a memorial reserve.

4.4 In December 2023 staff put forward a proposal for $75K from the Better – Off Fund towards development of a memorial park. This was accepted. The Trust contributed a further $22k towards the park development.

4.5 The buildings were demolished in March 2024.

4.6 A draft landscape concept plan, based on $75K in funding, was considered by staff but was discarded as it was seen to not reflect the significance of the site. A higher specification design was completed. This design was estimated to cost $150K. Refer Attachment B.

4.7 In October 2024 staff submitted the revised landscape concept plan for Park to the Board and then conducted community engagement.

4.8 The following related memos/information were circulated to the meeting members:

Date	Subject
8 Oct 2024	Attachment A: Upper Riccarton Memorial Park proposal memo – 8 Oct 2024
4 Oct 2024	Attachment B: Upper Riccarton War Memorial Library Concept Design as it went out for community feedback

4.9 The following related information session/workshops have taken place for the members of the meeting:

Date	Subject
14 Dec 2023	Minutes of Waipuna Halswell-Hornby-Riccarton Community Board - Thursday, 14 December 2023
30 Nov 2024	Minutes of Waipuna Halswell-Hornby-Riccarton Community Board - Tuesday, 30 November 2021 (infocouncil.biz)
10 Feb 2024	Minutes of Council - Thursday, 10 February 2022

Options Considered Ngā Kōwhiringa Whaiwhakaaro

4.10 The following reasonably practicable options were considered and are assessed in this report:

4.10.1 Park design as per Attachment C (Upper Riccarton War Memorial Library Concept Design incorporating community feedback) costed at $150K

4.11 The following options were considered but ruled out:

3.16.1 Limited development of the site (just grassed). A lower budged option costed at $70K (refer attachment D).

Options Descriptions Ngā Kōwhiringa

4.12 Preferred Option: Park design as per Attachment C costed at $150K

4.12.1 Option Description:

An aesthetically pleasing design that includes: a path; paved areas; shade trees; shrubs; a frame for climbing plants; two park benches; a picnic table; artifacts from the War Memorial Library and signage detailing the sites history and honours fallen soldiers. A mural and water fountain are included but are currently unfunded.

4.12.2 Option Advantages

· Honours the history of the site including fallen soldiers and the sites history as a library.

· Provides places for people to rest and eat.

· Includes four trees and other garden beds which provide shade and other ecosystem services.

4.12.3 Option Disadvantages

· Capital expenditure of $150K.

4.13 Less preferred option: Limited development of the site (just grassed)

4.13.1 Option Description: This option would involve grassing the site with funding from the Trust donation ($22K) and returning the $75K Better-off funding to the Board.

4.13.2 Option Advantages

· Less capital expenditure.

· Better-of Funding could be reassigned.

4.13.3 Option Disadvantages

· The site may be more prone to vandalism.

· The site would not honour the fallen soldiers or the history as a war memorial library.

· The site would provide less amenity value to the public.

Analysis Criteria Ngā Paearu Wetekina

4.14 Public use. Cost. Site significance.

5. Financial Implications Ngā Hīraunga Rauemi

Capex/Opex Ngā Utu Whakahaere

	Recommended Option	Option 2
Cost to Implement	$150,000	$22,000
Maintenance/Ongoing Costs	$500/year (not including mural maintenance costs)	$500/year
Funding Source	Better – Off Fund 75K Upper Riccarton War Memorial Library Trust donation 22K Community Parks Development Fund – 53K	Upper Riccarton War Memorial Library Trust donation 22K
Funding Availability	Available	Available
Impact on Rates	Minimal	Minimal

6. Considerations Ngā Whai Whakaaro

Risks and Mitigations Ngā Mōrearea me ngā Whakamātautau

6.1 There is a risk the Park development could go over budget. To reduce this risk fixed contracts will be established for construction and a 10% contingency assigned in the budget.

6.2 If the recommended option is chosen there is the risk of a negative public perception due to the cost of the Park development.

6.3 If the less preferred option is chosen there is the risk of a negative public perception of the failure of Council to honour the sites history and the fallen soldiers where were previously honoured at the site.

Legal Considerations Ngā Hīraunga ā-Ture

6.4 Statutory and/or delegated authority to undertake proposals in the report:

6.4.1 Council has the delegation to approve landscape plans, install hard surfaces and furniture and plant trees and shrubs within the park.

6.5 Other Legal Implications:

6.5.1 There is no legal context, issue, or implication relevant to this decision.

Strategy and Policy Considerations Te Whai Kaupapa

6.6 The required decision

6.6.1 Aligns with the Christchurch City Council’s Strategic Framework strategic priorities of a Collaborative and Confident City and A Cultural Powerhouse City. The project also aligns with the Te Haumako Te Whitingia Strengthening Communities Together Strategy.

6.6.2 Is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy. The level of significance was determined by the fact that the development of the site impacts a small number of residents.

6.6.3 Are consistent with the Council’s Plans and Policies.

6.7 This report supports the Council's Long Term Plan (2024 - 2034):

6.8 Parks, Heritage and Coastal Environment

6.8.1 Activity: Parks and Foreshore

· Level of Service: 6.8.5 Resident satisfaction with the overall availability of recreation facilities within the City’s parks and foreshore network - >= 70%

Community Impacts and Views Ngā Mariu ā-Hāpori

Public Consultation Te Tukanga Kōrerorero (Summary of Submission – For table of submissions refer to Attachment E)

Early engagement

6.9 Early engagement on the proposed park plan took place between August and October 2024.

6.10 During this time, staff met with and shared the draft landscape plan with key stakeholders (such as the Upper Riccarton Memorial library trustees and owners of the adjacent buildings).

6.11 The plan was well-received, with the library trustees pleased to see the reuse of elements from the old library building. They also supported the name ‘Upper Riccarton Memorial Park’.

Public consultation

6.12 Public consultation started on 17 October 2024 and ran until 3 November 2024 and included:

6.12.1 Kōrero Mai | Let’s Talk webpage: https://letstalk.ccc.govt.nz/riccartonmemorial

6.12.2 Email sent to key stakeholders directing them to the Kōrero mai page

6.12.3 Signs installed at park site

6.12.4 Letters delivered to surrounding businesses and houses.

Summary of Submissions Ngā Tāpaetanga

6.13 Submissions were made by 11 individuals, all of whom were in support of the proposal.

6.14 Many submitters stated that it would be a valuable addition to the community. They also noted the significance of the park’s connection to the fallen soldiers of WWI and supported plans to reuse elements of the old library building.

6.15 Some submitters made the following suggestions for the park:

· more small trees on the west side such as horoeka or tī kōuka (one submitter)

· more seating benches (one submitter)

· lighting and CCTV to improve safety (one submitter)

· water fountain (one submitter)

· public toilet (two submitters)

· community book exchange as a nod to the library’s past (one submitter).

6.16 The decision affects the following wards/Community Board areas:

6.16.1 Waipuna Halswell-Hornby-Riccarton Community Board.

Impact on Mana Whenua Ngā Whai Take Mana Whenua

6.17 The decision does not involve a significant decision in relation to ancestral land, a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Mana Whenua, their culture, and traditions.

6.18 The decision does not involve a matter of interest to Mana Whenua and will not impact on our agreed partnership priorities with Ngā Papatipu Rūnanga.

6.19 The project aligns with policy in the Mahaanui Management Plan namely the “General ‘greening’ of the city through low impact urban design and a strong sustainability focus on the redevelopment of residential, public and commercial spaces.” The site previously was dominated by hard surface with only one tree present. The recommended option for the new site will have significantly more vegetation. Plantings will be predominately native with the climbing frame giving the opportunity to profile native climbers.

Climate Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi

6.20 The decisions in this report are likely to:

6.20.1 Contribute positively to adaptation to the impacts of climate change.

6.15 The proposals in this report are unlikely to contribute significantly to adaptation to the impacts of climate change or emissions reductions.

6.16 In time there will be an increase in canopy cover on the site. There will also be an increase in ground cover in the form of shrubs, grasses and turf. This will reduce the heat island effect and also increase rain infiltration reducing surface run-off. However more concrete and asphalt will be used which contributes to emissions.

7. Next Steps Ngā Mahinga ā-muri

7.1 If the recommended option is selected, a construction design will be developed and issued for tender through the Government Electronic Tendering Service (GETS), with construction scheduled from February to mid-April 2025. Alternatively, if the less preferred option is chosen, a closed tender process will be initiated, with construction planned to begin in April 2025.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Upper Riccarton War Memorial Park proposal memo - 8 October 2024	24/2104837	63
b ⇩	Upper Riccarton War Memorial Library Concept Design as it went out for community feedback	24/2104838	65
c ⇩	Upper Riccarton War Memorial Library Concept Design incorporating community feedback	24/2104839	66
d ⇩	Upper Riccarton War Memorial Library Concept based on 70K budget	24/2104840	67
e ⇩	Upper Riccarton Memorial Park Proposal - Submission table	24/2194981	68

In addition to the attached documents, the following background information is available:

Document Name – Location / File Link

Not applicable

Signatories Ngā Kaiwaitohu

Authors

Emily Arthur - Project Manager

Bridie Gibbings - Manager Operations - Parks Development

Piata Costello - Engagement Advisor

Approved By

Al Hardy - Manager Community Parks

Rupert Bool - Acting Head of Parks

10. Milns Road Speed Humps
Reference Te Tohutoro:	24/2106844
Responsible Officer(s) Te Pou Matua:	Nick Reid, Traffic Engineer Andrew Hensley, Traffic Engineer
Accountable ELT Member Pouwhakarae:	Brent Smith, Acting General Manager City Infrastructure

1. Purpose and Origin of the Report Te Pūtake Pūrongo

1.1 For the Waipuna Halswell-Hornby-Riccarton Community Board to approve the replacement of the existing rubber speed cushions with asphalt speed humps on Milns Road (near the intersection with William Brittan Avenue and Kearns Drive).

1.2 The existing speed cushions were installed following changes to the intersection of William Brittan Avenue, Kearns Drive and Milns Road as part of the Milns Park sub-division. The cushions are showing signs of wear and require maintenance to re-attach parts of the cushion to the roadway.

2. Officer Recommendations Ngā Tūtohu

That the Waipuna Halswell-Hornby-Riccarton Community Board:

1. Receives the information in the Milns Road Speed Humps Report.

2. Notes that the decision in this report is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3. Approves pursuant to Section 331 and 334 of the Local Government Act 1974 all traffic calming devices on Milns Road as detailed in Attachment A of this report.

4. Approves that these resolutions take effect when road markings that evidence the speed humps described in this staff report are in place (or removed in the case of revocations).

3. Executive Summary Te Whakarāpopoto Matua

3.1 Rubber speed cushions were installed on Milns Road when Kearns Drive was added to the intersection with William Brittan Avenue and Milns Road. The speed cushions have contributed to safer outcomes by alerting drivers to the change in priority (Milns Road was previously being the priority link).

3.2 Recommendations in this report will address the ongoing maintenance issue of the rubber speed cushions and provide safer outcomes for all road users.

4. Background/Context Te Horopaki

4.1 Rubber speed cushions were installed on Milns Road when Kearns Drive was added to the William Brittan Avenue/Milns Road intersection, and the priority was changed to the east-west movement (Milns Road previously being the priority link). The speed cushions have contributed to safer outcomes by alerting drivers to the change in priority.

4.2 The cushions are showing signs of wear and require ongoing maintenance to ensure they remain fully attached to the roadway.

4.3 Maintenance work is being undertaken in January on Milns Road. As part of these works there is an opportunity to install full-width asphalt speed humps while the contractors are on-site, reducing the overall cost of delivering traffic calming. Permanent asphalt humps would reduce the ongoing maintenance costs to Council and provide safer outcomes for all road users.

Options Considered Ngā Kōwhiringa Whaiwhakaaro

Options Descriptions Ngā Kōwhiringa

4.4 Preferred Option: Replace rubber humps with asphalt humps.

4.4.1 Option Description: Install asphalt road humps on the north and south sides of the intersection of William Brittan Avenue, Kearns Drive and Milns Road.

4.4.2 Option Advantages

· Reduces ongoing maintenance costs.

· Extends the full width of the kerb-kerb road corridor meaning motorists cannot veer around the cushions to partially avoid them.

4.4.3 Option Disadvantages

· Upfront cost.

4.5 Alternative option: Do nothing

4.5.1 Option Description: Retain rubber speed humps.

4.5.2 Option Advantages

· No upfront cost.

4.5.3 Option Disadvantages

· Ongoing maintenance cost from wear to the rubber humps.

· Allows motorists to veer around the cushions to partially avoid them, leading to lesser safety outcomes.

5. Financial Implications Ngā Hīraunga Rauemi

Capex/Opex Ngā Utu Whakahaere

	Recommended Option	Option 2 – Do Nothing
Cost to Implement	$9,000	$0
Maintenance/Ongoing Costs	Minimal cost to overall maintenance contract	$5,000 per year due to wear and tear.
Funding Source	Minor Road Safety Programme	Minor Road Safety Programme
Funding Availability	Available	Available

6. Considerations Ngā Whai Whakaaro

Risks and Mitigations Ngā Mōrearea me ngā Whakamātautau

6.1 There is a risk that if this report is not approved then the issue of wear of the rubber speed humps will remain. Ongoing maintenance will be required to ensure the cushions are fully attached to the roadway.

Legal Considerations Ngā Hīraunga ā-Ture

6.2 Statutory and/or delegated authority to undertake proposals in the report:

6.2.1 The Community Boards have delegated authority from the Council to exercise the delegations as set out in the Register of Delegations. The list of delegations for the Community Boards includes the resolution of stopping and traffic control devices.

6.2.2 The installation of any signs and/or markings associated with traffic control devices must comply with the Land Transport Rule: Traffic Control Devices 2004.

6.3 Other Legal Implications:

6.3.1 There is no legal context, issue, or implication relevant to this decision.

6.3.2 This specific report has not been reviewed and approved by the Legal Services Unit however the report has been written using a general approach previously approved of by the Legal Services Unit, and the recommendations are consistent with the policy and legislative framework outlined in this report.

Strategy and Policy Considerations Te Whai Kaupapa here

6.4 The required decision:

6.4.1 Aligns with the Christchurch City Council’s Strategic Framework.

6.4.2 The decision in this report is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy. The level of significance was determined by the low level of impact and low number of people affected by the recommended decision.

6.5 This report supports the Council's Long Term Plan (2024 - 2034):

6.6 Transport

6.6.1 Activity: Transport

· Level of Service: 10.0.6.1 Reduce the number of death and serious injury crashes on the local road network (DIA 1) - 4 less than previous FY

· Level of Service: 10.0.6.2 Reduce the number of death and serious injury crashes on the local road network - Five year rolling average <100 crashes per year

· Level of Service: 10.5.1 Limit deaths and serious injury crashes per capita for cyclists and pedestrians - <=12 crashes per 100,000 residents

Community Impacts and Views Ngā Mariu ā-Hāpori

6.7 Affected property owners and residents were advised of the recommended option by phone or letter.

6.8 Residents on the north side of the intersection endorsed the proposal for replacement of the rubber speed humps.

6.9 The decision affects the following wards/Community Board areas:

6.9.1 Waipuna Halswell-Hornby-Riccarton Community Board

Impact on Mana Whenua Ngā Whai Take Mana Whenua

6.10 The decision does not involve a significant decision concerning ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Mana Whenua, their culture and traditions.

6.11 The decision does not involve a matter of interest to Mana Whenua and will not impact on our agreed partnership priorities with Ngā Papatipu Rūnanga.

6.12 The decision includes minor work which is contained within the roadway.

Climate Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi

6.13 The proposals in this report are unlikely to contribute significantly to adaptation to the impacts of climate change or emissions reductions.

6.14 This is a minor proposal that is principally intended to address safety concerns at this location. Due to the minor nature of the works, it is not expected to have any impact on climate change.

7. Next Steps Ngā Mahinga ā-muri

7.1 If approved, asphalt speed humps will be installed by the contractor in the current financial year (expected to be January 2025).

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	William Brittan Ave / Milns Road Intersection Proposed Speed Humps	24/2122751	75

In addition to the attached documents, the following background information is available:

Document Name – Location / File Link

Not applicable

Signatories Ngā Kaiwaitohu

Authors

Nick Reid - Traffic Engineer

Andrew Hensley - Traffic Engineer

Approved By

Gemma Dioni - Acting Team Leader Traffic Operations

Stephen Wright - Manager Operations (Transport)

11. Traffic islands on Riccarton Road
Reference Te Tohutoro:	24/2200498
Responsible Officer(s) Te Pou Matua:	Gemma Dioni, Acting Team Leader Traffic Operations
Accountable ELT Member Pouwhakarae:	Brent Smith, Acting General Manager City Infrastructure

1. Purpose and Origin of the Report Te Pūtake Pūrongo

1.1 The purpose of this report is for the Waipuna Halswell-Hornby-Riccarton Community Board to approve the removal of three traffic islands on the south side of Riccarton Road to the west of Hansons Lane.

1.2 This report has been written in response to a Council resolution made at the Council meeting on 4 December 2024 (Agenda, Item 16). At that meeting, the Council approved Option C of the report to proceed. As a result of the decision by Council, the Community Board are required to make a decision on the removal of three traffic islands on the south side of Riccarton Road.

2. Officer Recommendations Ngā Tūtohu

That the Waipuna Halswell-Hornby-Riccarton Community Board:

1. Receives the information in the Traffic islands on Riccarton Road Report.

2. Notes that the decision in this report is assessed as medium significance based on the Christchurch City Council’s Significance and Engagement Policy.

3. Approves the removal of three traffic islands on the south side of Riccarton Road to the west of Hansons Lane outside Woolworths Church Corner (as shown on the approved Attachment A to this report on the meeting agenda).

3. Executive Summary Te Whakarāpopoto Matua

3.1 As part of the approved works for the Church Corner area, three traffic islands were installed on the south side of Riccarton Road to the west of Hansons Lane in front of Woolworths Church Corner Supermarket.

3.2 On 4 December 2024, Council resolved to proceed with Option C to improve safety at the Main South/Yaldhurst/Riccarton intersection. The plan that was approved by Council included the removal of the three islands on the south side of Riccarton Road.

3.3 The Community Board are required to make a decision on the removal of the three traffic islands on the south side of Riccarton Road.

4. Background/Context Te Horopaki

4.1 In February 2024, the Waipuna Halswell-Hornby-Riccarton Community Board approved a plan for safety improvements in the Church Corner area. The Church Corner programme of work included a range of safety improvements on Waimairi Road, at the intersections of Riccarton/Hansons/Waimairi and Main South Road/Curletts Road. Addressing the crash issue at Main South/Yaldhurst/Riccarton intersection also formed part of this programme. However, through an Extraordinary Meeting on 9 April 2024 (Item 3), the Community Board considered a Notice of Motion for the Main South/Yaldhurst/Riccarton intersection, and it was resolved that the decision making for improvements at this intersection was delegated to Council.

4.2 As part of the original works that were approved by the Community Board, as shown in Attachment A, three traffic islands were installed on the south side of Riccarton Road. These islands serve three purposes:

4.2.1 The current Main South/Yaldhurst/Riccarton intersection is formed as a “half seagull” arrangement with the main road flow along Riccarton Road and Yaldhurst Road. Vehicles turning right out of Main South Road only need to give way to westbound vehicles on Riccarton Road and can then merge with Riccarton Road eastbound traffic in their own lane approaching the Hansons Lane intersection. There is little guidance given to drivers on the westbound approach to the intersection, which can lead to late lane change decisions. There is nothing to prevent late lane changing, and this increases potential for vehicles giving way and waiting to turn out of Main South Road to be confused as to whether they need to give way to westbound traffic. Although the visibility of oncoming traffic on Main South Road is clear, it is possible that the combination of the curve in Riccarton Road and the two westbound lanes attributes to poor perception of vehicle speed and gap selection by traffic waiting to exit Main South Road. Since installation of the islands, staff have observed an increase in westbound drivers indicating to turn into Main South Road, making it clearer for drivers exiting Main South Road to understand the intention of westbound movements.

4.2.2 Reduce the distance for people to cross Riccarton Road between Woolworths and the shops on the north side (also between bus stops). This is a heavily used crossing by people of all ages, and now they are only required to cross one lane of traffic.

4.2.3 Reduce exposure for people riding bicycles when travelling westbound. Previously people riding had to navigate between drivers undertaking late lane changes for a longer distance. Having vehicles merge into a single lane (similar to the eastbound movement when drivers have passed Waimairi Road at Riccarton/Hansons/Waimairi) reduces the exposure time for people on bicycles, reducing the likelihood of a crash.

4.3 As per the Notice of Motion from the Extraordinary Meeting on 9 April 2024 (Item 3), staff completed the additional investigations and presented a report to Council on 16 October 2024. At the meeting, Council resolved to (Minutes, Item 5):

4.3.1 Request staff undertake further engagement on two traffic signal options (as tabled at the meeting) for the layout of the Main South/Yaldhurst/Riccarton Roads intersection, and to report back to the Council. The two options were Traffic Signals 3 and Traffic Signals 4.

4.3.2 Include the staff recommended Option A in the further engagement along with a clear indication of the three options’ costs, timeframes for implementation, potential traffic delays and relative safety for all users.

4.4 The additional two options for consultation were detailed in a Memo provided in the 16th October 2024 Council Meeting Agenda (Attachment M). Public consultation was undertaken from 18 October and ran until 3 November 2024. The consultation material was available on Kōrero mai | Let’s Talk.

4.5 At the Waipuna Halswell-Hornby-Riccarton Community Board Meeting of 14 November 2024 (Item 12), a Notice of Motion was submitted by Councillor Mark Peters requesting:

4.5.1 Advice from staff regarding the process required to remove the three new traffic islands on Riccarton Road outside Woolworths Supermarket at Church Corner, shown on plan TG145703, as approved by the Board at its 15 February meeting, that was adjourned and reconvened on 20 February 2024 and reopening the left turn slip lane onto Main South Road from Riccarton Road.

4.5.2 Advice containing the implications of revoking the previous decision to install the three new traffic islands on Riccarton Road outside Woolworths Supermarket at Church Corner, shown on plan TG145703, removing the islands, and reopening the left turn slip lane on to Main South Road from Riccarton Road.

4.5.3 Advice from staff as to how and where from budget can be secured for removal of the three new traffic islands on Riccarton Road outside Woolworths Supermarket at Church Corner, shown on plan TG145703, and reopening of the left turn slip lane on to Main South Road from Riccarton Road.

4.6 To ensure that any future Community Board decision around changes to the islands was considered holistically, and to ensure to that safety risks for all road users are identified and mitigated, the islands and the removals were considered as part of the overall design of the Main South/Yaldhurst/Riccarton intersection. Feedback received through the consultation period on the intersection proposals were also considered.

4.7 Following the most recent consultation, changes were made to the staff recommended option, which was presented to Council on 4 December 2024 (Agenda, Item 16) including:

4.7.1 Removal of the cycle lane between the two westbound lanes on the approach to the intersection. The on-road cycle lane will guide users along Main South Road for them to then use the crossing points to access Yaldhurst Road. This cycle lane will also connect with the existing cycle lane on Main South Road.

4.7.2 Provision of a shared path on the south side of Yaldhurst Road from Main South Road to the island at Brake Street. People can then cycle on the lower traffic streets of Brake Street and Bowen Street. This will improve access to Villa Maria for school children and residents north of Yaldhurst Road who use the Puari ki Niho-toto South Express Cycleway.

4.7.3 The removal of three islands on the south side of Riccarton Road to re-establish two westbound traffic lanes. It is proposed to maintain safety for all users by retaining slower speeds through this busy location, through the provision of a safer speed platform. As a result of the new safe speed platform, the two speed humps on the approaches to the crossing points that were shown on the consultation plan have been removed. The removal of these islands will require a Community Board decision.

4.8 At the meeting on 4 December 2024, Council voted for Option C in the report. Staff had prepared a plan of Option C, which also incorporated the changes made in the staff recommended option. The approved plan is shown in Attachment B.

Options Considered Ngā Kōwhiringa Whaiwhakaaro

4.9 The following reasonably practicable options were considered and are assessed in this report:

4.9.1 Remove three traffic islands on the south side of Riccarton Road.

4.9.2 Do nothing (retain the islands)

Options Descriptions Ngā Kōwhiringa

4.10 Preferred Option: Remove three traffic islands on the south side of Riccarton Road.

4.10.1 Option Description: Remove the three recently installed traffic islands on the south side of Riccarton Road to re-instate two westbound lanes.

4.10.2 Option Advantages

· Addresses the concerns raised in the Notice of Motion by Councillor Peters.

4.10.3 Option Disadvantages

· Cost to Council to remove.

4.11 Do Nothing: Retain traffic islands

4.11.1 Option Description: Do nothing and retain the islands.

4.11.2 Option Advantages

· No cost to Council to retain.

4.11.3 Option Disadvantages

· Does not address the concerns raised in the Notice of Motion by Councillor Peters.

Analysis Criteria Ngā Paearu Wetekina

4.12 The removal of the islands has been considered through the design of the Main South/Yaldhurst/Riccarton intersection. Council approved a plan for this intersection at the meeting on 4^th December 2024.

5. Financial Implications Ngā Hīraunga Rauemi

Capex/Opex Ngā Utu Whakahaere

	Recommended Option	Option 2 - Do Nothing
Cost to Implement	Approx $30k. Would be removed with the implementation of the changes at Main South/Yaldhurst/Riccarton.	$0
Maintenance/Ongoing Costs	No ongoing cost	To be covered under the roading maintenance contract, the effect will be minimal to the overall asset.
Funding Source	Traffic Operations Minor Road Safety Budget.
Funding Availability	Funding available in the abovenamed budget.
Impact on Rates	None

6. Considerations Ngā Whai Whakaaro

Risks and Mitigations Ngā Mōrearea me ngā Whakamātautau

6.1 Removing the islands has been considered as part of the wider design for the Main South/Yaldhurst/Riccarton intersection and mitigation has been included by incorporating a safer speed platform on the westbound traffic lanes.

Legal Considerations Ngā Hīraunga ā-Ture

6.2 Statutory and/or delegated authority to undertake proposals in the report:

6.2.1 The Community Boards have delegated authority from the Council to exercise the delegations as set out in the Delegations Register. The list of delegations for the Community Boards includes the resolution of stopping and traffic control devices.

6.2.2 The installation of any signs and/or markings associated with traffic control devices must comply with the Land Transport Rule: Traffic Control Devices 2004.

6.3 Other Legal Implications:

6.3.1 There is no other legal context, issue, or implication relevant to this decision.

Strategy and Policy Considerations Te Whai Kaupapa here

6.4 The required decision:

6.4.1 Aligns with the Christchurch City Council’s Strategic Framework and Community Outcomes. Improving the safety of our roads aligns with the Strategic Priorities and Community Outcomes, in particular to be an inclusive and equitable city; build trust and confidence by listening to and working with our residents; and providing safer infrastructure for people who walk, and cycle will contribute to a green, liveable city, where our neighbourhoods and communities are accessible and well-connected.

6.4.2 Is assessed as medium significance based on the Christchurch City Council’s Significance and Engagement Policy. The level of significance was determined by the assessment for the wider Church Corner safety improvement project, where it was considered medium due to the high risk of crashes but is localised to this area. There is increased community interest in the Main South/Yaldhurst/Riccarton intersection, however the decision does not have any greater impact on the community than it did originally.

6.5 This report supports the Council's Long Term Plan (2024 - 2034):

6.6 Transport

6.6.1 Activity: Transport

· Level of Service: 10.0.6.2 Reduce the number of death and serious injury crashes on the local road network - Five year rolling average <100 crashes per year

Community Impacts and Views Ngā Mariu ā-Hāpori

6.7 Community views and preferences were sought through the wider consultation on the Main South/Yaldhurst/Riccarton intersection. This information can be found within the agenda for the 4 December 2024 Council meeting (Item 16).

6.8 The decision affects the following wards/Community Board areas:

6.8.1 Waipuna Halswell-Hornby-Riccarton Community Board.

Impact on Mana Whenua Ngā Whai Take Mana Whenua

6.9 The decision does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Mana Whenua, their culture, and traditions.

6.10 The decision does not involve a matter of interest to Mana Whenua and will not impact on our agreed partnership priorities with Ngā Papatipu Rūnanga.

Climate Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi

6.11 The proposals in this report are unlikely to contribute significantly to adaptation to the impacts of climate change or emissions reductions.

6.12 This is a minor proposal that is principally intended to address safety at this location. Due to the minor nature of the works, it is not expected to have any impact on climate change.

7. Next Steps Ngā Mahinga ā-muri

7.1 Proceed to tender and construction for the Main South/Yaldhurst/Riccarton intersection, which will include the removal of the traffic islands.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Community Board approved plan - wider programme	24/2211023	83
b ⇩	Main South/Yaldhurst/Riccarton - Approved Plan by Council	24/2211031	84

In addition to the attached documents, the following background information is available:

Document Name – Location / File Link

Not applicable

Signatories Ngā Kaiwaitohu

Author	Gemma Dioni - Acting Team Leader Traffic Operations
Approved By	Stephen Wright - Manager Operations (Transport)

12. Waipuna Halswell-Hornby-Riccarton Community Board 2024-25 Discretionary Response Fund Applications: Hornby Day Care Trust, Hornby Presbyterian Community Church, Jox Blue Blades Society Inc, BetterMan Charitable Trust and Youth Development Fund Transfer
Reference Te Tohutoro:	24/2097073
Responsible Officer(s) Te Pou Matua:	Helen Miles, Community Recreation Advisor, Marie Byrne, Community Development Advisor
Accountable ELT Member Pouwhakarae:	Andrew Rutledge, Acting General Manager Citizens and Community

1. Purpose and Origin of the Report Te Pūtake Pūrongo

1.1 The purpose of this report is for the Waipuna Halswell-Hornby-Riccarton Community Board to consider applications for funding from its 2024-25 Discretionary Response Fund from the organisations listed below and to transfer $5,000 to the 2024-25 Youth Development Fund.

Funding Request Number	Organisation	Project Name	Amount Requested	Amount Recommended
00068469	Hornby Day Care Trust	Kitchen/laundry upgrade	$5,000	$4,250
00068477	Hornby Presbyterian Community Church	Templeton Tots Programme	$2,310	$2,310
00068495	Jox Blue Blades Rowing Society Incorporated	Purchase of Coxboxes for St Thomas College Rowing squad.	$4,321	$2,590
00068502	BetterMan Charitable Trust	BetterMan Scale Up	$10,000	$4,000

1.2 There is currently a balance of $80,365 remaining in the fund.

2. Officer Recommendations Ngā Tūtohu

That the Waipuna Halswell-Hornby-Riccarton Community Board:

1. Receives the information in the Waipuna Halswell-Hornby-Riccarton Community Board 2024-25 Discretionary Response Fund Applications: Hornby Day Care Trust, Hornby Presbyterian Community Church, Jox Blue Blades Society Inc, BetterMan Charitable Trust and Youth Development Fund Transfer Report.

2. Notes that the decisions in this report are assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3. Approves a grant of $4,250 from its 2024-25 Discretionary Response Fund to Hornby Day Care Trust towards the flooring component of the laundry and kitchen upgrade.

4. Approves a grant of $2,310 from its 2024-25 Discretionary Response Fund to Hornby Presbyterian Community Church towards venue hire costs for the Templeton Tots programme.

5. Approves a grant of $2,590 from its 2024-25 Discretionary Response Fund to Jox Blue Blades Rowing Society Incorporated towards the costs of purchasing two Coxboxes for the St Thomas Rowing squad.

6. Approves a grant of $4,000 from its 2024-25 Discretionary Response Fund to BetterMan Charitable Trust towards administration and the development and action of their social media plan.

7. Approves the transfer of $5,000 from its 2024-25 Discretionary Response Fund to the Waipuna Halswell-Hornby-Riccarton 2024-25 Youth Development Fund.

3. Key Points Ngā Take Matua

Strategic Alignment Te Rautaki Tīaroaro

3.1 The recommendations above are aligned with the Council's Strategic Framework and in particular the strategic priority "Be an inclusive and equitable city". The project also aligns with Te Haumako Te Whitingia Strengthening Communities Together Strategy, the Multicultural Strategy and Our Heritage, Our Taonga Heritage Strategy.

3.2 The recommendations are consistent with the Strengthening Communities Together Strategy.

Decision Making Authority Te Mana Whakatau

3.3 The Community Board has the delegated authority to determine the allocation of the Discretionary Response Fund for each community.

3.3.1 Allocations must be consistent with any Council-adopted policies, standards or criteria.

3.3.2 The Fund does not cover:

· Legal or environmental court challenges against the Council, Council Controlled Organisations, or Community Board decisions.

· Projects or initiatives that change the scope of a Council project or lead to ongoing operational costs to the Council (though Community Boards can recommend to the Council that it consider a grant for this purpose).

Assessment of Significance and Engagement Te Aromatawai Whakahirahira

3.4 The decisions in this report are assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3.5 The significance level was determined by the number of people affected and/or with an interest.

3.6 Due to the assessment of low significance, no further community engagement and consultation is required.

Discussion Kōrerorero

3.7 At the time of writing, the balance of the 2024/25 Discretionary Response Fund is:

Total Budget 2024/25	Granted To Date	Available for allocation	Balance If Staff Recommendation adopted
$152,866	$72,501	$80,365	$62,215

3.8 Based on the current Discretionary Response Fund criteria, the applications above are eligible for funding.

3.9 The attached Decision Matrices provide detailed information for the applications. This includes organisational details, project details, financial information, and a staff assessment.

3.10 Staff are requesting that the Board approve a transfer of $5,000 to the Board's 2024-25 Youth Development Fund. In August, the Board resolved to allocate $10,000 to the 2024-25 Youth Development Fund. To date, allocations totalling $8,450 have been granted from the 2024-25 Youth Development Fund leaving a budget of $1,550.

3.11 With six months of the financial year remaining the transfer of $5,000 will enable further grants to be made. Decision making for this fund is a combination of Community Board email and staff delegation.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Waipuna Halswell-Hornby-Riccarton Community Board Discretionary Response Fund Decision Matrix 2024-12-12	24/2127630	88

Signatories Ngā Kaiwaitohu

Authors

Marie Byrne - Community Development Advisor

Helen Miles - Community Recreation Advisor

Approved By

Bailey Peterson - Acting Manager Community Governance, Halswell-Hornby-Riccarton

13. Waipuna Halswell-Hornby-Riccarton Community Board 2024-25 Discretionary Response Fund Application: Awatea Athletics Incorporated
Reference Te Tohutoro:	24/2215827
Responsible Officer(s) Te Pou Matua:	Helen Miles, Community Recreation Advisor
Accountable ELT Member Pouwhakarae:	Andrew Rutledge, Acting General Manager Citizens and Community

1. Purpose and Origin of the Report Te Pūtake Pūrongo

1.1 The purpose of this report is for the Waipuna Halswell-Hornby-Riccarton Community Board to consider an application for funding from its 2024-25 Discretionary Response Fund from Awatea Athletics Incorporated.

Funding Request Number	Organisation	Project Name	Amount Requested	Amount Recommended
00068521	Awatea Athletics Incorporated	Awatea Athletics – Community Development and Administration	$7,200	$7,000

1.2 There is currently a balance of $80,365 remaining in the fund. (Please note the total amount available for allocation may vary subject to the board approving the staff recommendations in a previous DRF report at the same decision meeting, 12 December 2024).

2. Officer Recommendations Ngā Tūtohu

That the Waipuna Halswell-Hornby-Riccarton Community Board:

1. Receives the information in the Waipuna Halswell-Hornby-Riccarton Community Board 2024-25 Discretionary Response Fund Application: Awatea Athletics Incorporated Report.

2. Notes that the decisions in this report are assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3. Approves a grant of $7,000 from its 2024-25 Discretionary Response Fund to Awatea Athletics Incorporated towards the Awatea Athletics - Community Development & Administration project.

3. Key Points Ngā Take Matua

Strategic Alignment Te Rautaki Tīaroaro

3.2 The recommendations are consistent with the Strengthening Communities Together Strategy.

Decision Making Authority Te Mana Whakatau

3.3 The Community Board has the delegated authority to determine the allocation of the Discretionary Response Fund for each community.

3.3.1 Allocations must be consistent with any Council-adopted policies, standards or criteria.

3.3.2 The Fund does not cover:

· Legal or environmental court challenges against the Council, Council Controlled Organisations, or Community Board decisions.

Assessment of Significance and Engagement Te Aromatawai Whakahirahira

3.4 The decisions in this report are assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3.5 The significance level was determined by the number of people affected and/or with an interest.

3.6 Due to the assessment of low significance, no further community engagement and consultation is required.

Discussion Kōrerorero

3.7 At the time of writing, the balance of the 2024/25 Discretionary Response Fund is as below.

Total Budget 2024/25	Granted To Date	Available for allocation	Balance If Staff Recommendation adopted
$152,866	$72,501	$80,365	$55,215

3.8 Based on the current Discretionary Response Fund criteria, the application above is eligible for funding.

3.9 The attached Decision Matrix provides detailed information for the application. This includes organisational details, project details, financial information, and a staff assessment.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Halswell-Hornby-Riccarton Decision Matrix Awatea Athletics Incorporated	24/2216305	95

Signatories Ngā Kaiwaitohu

Author	Helen Miles - Community Recreation Advisor
Approved By	Bailey Peterson - Manager Community Governance, Halswell-Hornby-Riccarton

15. Waipuna Halswell-Hornby-Riccarton Community Board Area Report - December 2024
Reference Te Tohutoro:	24/1025174
Responsible Officer(s) Te Pou Matua:	Bailey Peterson, Community Governance Manager
Accountable ELT Member Pouwhakarae:	Andrew Rutledge, Acting General Manager Citizens and Community

1. Purpose of Origin of the Report Te Pūtake Pūrongo

1.1 This report provides the Board with an overview of initiatives and issues current within the Community Board area.

1.2 This report is staff-generated monthly.

2. Officer Recommendations Ngā Tūtohu

That the Waipuna Halswell-Hornby-Riccarton Community Board:

1. Receives the information in the Waipuna Halswell-Hornby-Riccarton Community Board Area Report - December 2024.

3. Community Support, Governance and Partnership Activity

3.1 Community Governance Projects

Activity	Detail	Timeline	Strategic Alignment
Summer with your neighbours	Summer with your neighbours is about bringing people closer together and celebrating the unique and diverse mix of each neighbourhood. Summer with your neighbours events are currently underway, with events to be held before 30 April 2025.	Ongoing	Strengthening Communities Together Strategy
Riccarton Collective	The Riccarton Collective is aimed at fostering a stronger, safer and more connected community in Riccarton.	Ongoing	Strengthening Communities Together Strategy Board Priority
Huritini Student Council	The Huritini Student Council is made up of Year Five and Six students from six Halswell schools who come together to talk about issues of concern to the students.	Ongoing	Strengthening Communities Together Strategy

· Community Sports Gear Kit

A community sports gear kit which has been put together had its first outing at an event in Paeroa Reserve held by the Middleton-Matipo Charitable Trust.

The kit has been put together with used sports equipment from the Gear Up Ōtautahi initiative and is available for members of the community to use at their neighbourhood events. As well as the sports kit, a picnic kit and face paints are able to be used free of charge. Booking requests can be emailed to halswell.hornby.riccarton@ccc.govt.nz

· Matatiki Pop Up Play Session

On November 8th, a Matatiki Pop Play session was held from 10am to 4.30pm to gather community feedback for the development of a new play space funded by the Community Board through the Better Off Fund.

The event attracted a steady flow of children, teenagers, and adults who participated in play activities and provided valuable input. The session was supported by Woodland Escape, the Greater Hornby Residents Association, which hosted a BBQ, and Council staff.

Feedback collected during the event will inform the design of the play space, which is scheduled to be presented to the Community Board early next year.

A group of kids playing in a yard

Three outside event photos - Two of child playing outside with nature play items of wood and hay, and a child walking along a raised piece of wood.

· Summer with your neighbours

Summer with your neighbours events are currently underway with a number of events being held in the community. Fern Drive residents attended a gathering in early November and enjoyed food, good weather and each other's company.

A group of residents seated outside a house, smiling for the camera.

3.2 Community Funding Summary

3.2.1 For information, a summary is provided on the status of the Board's 2024-25 funding as at November 2024 (refer Attachment A).

3.2.2 Youth Development Fund

Under authority delegated by the Community Board the following allocations were made in November 2024:

· $500 to Lucinda Pearse towards representing New Zealand at the World Olympic Gymnastics Academy (WOGA) Classic in Texas, USA.

· $450 to Halswell United Association Football Club Incorporated toward costs for Brooke Yates, Alexis Barrett, and Amelia Bunn participating in the U17 Western Springs Football Tournament in Auckland.

Under authority delegated by the Community Governance Manager the following allocation was made in November 2024:

· $300 to Lucy Mason towards attending the Youth Futsal Championships 2024 being held in Wellington.

3.3 Participation in and Contribution to Decision Making

3.3.1 Report back on other Activities contributing to Community Board Plan [for items not included in the above table but are included in Community Board Plan]

· La Vida Youth Trust 20 Year Celebration

Wednesday 13 November saw La Vida Youth Trust celebrate its 20th anniversary with a community celebration at La Vida Centre in Hansons Lane.

The Trust’s current initiatives include 24/7 youth workers in two Riccarton schools, a breakfast club and an after school programme. After school each day, volunteers walk children from Te Kapenga Riccarton Primary School to La Vida for the free after school programme.

A photo of Councillor Harrison-Hunt standing with four people at the La Vida Youth Trust event and a photo of a group of children wearing orange vests walking together

· Riccarton Community Street Party

Riccarton Community Church held their annual street party on Sunday 4 November in Elizabeth Street, Riccarton. Once again, the event was well attended by the local Riccarton community who enjoyed the live entertainment, children's activities, food stalls and competitions.

Each year church members put on this event which builds community connections. With little greenspace in the local area, part of Elizabeth Street is closed off and the street utilised.

A Street Party poster noting event details and includes a collage of photos of people enjoying the event activities and music performances.

3.3.2 Council Engagement and Consultation.

· Deans Avenue pedestrian crossing

A plan to improve safety for pedestrians crossing Deans Avenue between Oakford Close and Palazzo Lane was released for public feedback. This plan will also improve accessibility to Hagley Park for local residents and people parking on Deans Avenue.

Consultation was open from 20 November and closes on 15 December 2024.

· Draft Ōtautahi Christchurch Future Transport 30-year strategy

The draft strategy will help to shape the Council's strategic transport investment, planning and policy work programmes over the next three decades. It addresses the need for sustainable, efficient, and accessible transport options to accommodate the growing and changing needs of the city and district.

Consultation was open from 8 November and closed 8 December 2024.

A graphic of a cityscape with buildings and a river

· Draft Dog Control Bylaw and Policy 2024

The Council is proposing changes to its Dog Control Policy and Bylaw. All Councils must have a policy on dogs and a bylaw to enforce it. Legislation requires bylaws to be reviewed at least once every 10 years, and for a dog control policy to be reviewed at the same time. The dog control bylaw was last reviewed in 2016.

The policy and bylaw work together to regulate locally, including to specify public places where dogs are not allowed (prohibited) and where dogs must be on a leash.

Consultation opened on 8 November and closes on 15 December 2024.

· Draft Parks and Reserves Bylaw 2025

The Council maintains and manages nearly 1,300 parks and reserves covering over 10,000 hectares in Christchurch City and Banks Peninsula. This includes the Christchurch Botanic Gardens, Hagley Park, or other significant heritage gardens, sports, neighbourhood and regional parks as well as open and closed cemeteries.

The parks and reserves bylaw sets out rules for the management and use of our public parks and reserves for the benefit and enjoyment of everyone. It applies across Christchurch and Banks Peninsula.

Consultation opened on 8 November and closes on 15 December 2024.

· Draft Trade Waste Bylaw 2025

Trade waste is the commercial and industrial liquid waste that is disposed of through the Christchurch City Council wastewater network. The Trade Waste Bylaw sets the rules for the trade waste consent system. The current bylaw is being reviewed to ensure that it remains fit for purpose and up to date.

Consultation opened on 11 November and closes on 12 January 2025.

· Wycola Park Tree Planting Plan

Consultation on the Wycola Park tree planting plan opened on 11 September 2024 and closed on 20 October 2024.

A community meeting was held on Thursday 10 October 2024 at the skate park area of the park and a second meeting was held on Friday 11 October to discuss the plan with the tree planting project team.

4. Advice Provided to the Community Board Ngā Kupu Tohutohu ka hoatu ki te Poari Hapori

4.1 Redevelopment of the Parkhouse Transfer Station Site

Resource Recovery staff are currently engaged in a transfer station master planning process which was approved by Council on 6 December 2023 (refer Attachment B).

The Council owns three transfer stations in the city; Parkhouse Road, Styx Mill Road and Metro Place. The operation and maintenance of these is essential to meeting the Council’s service levels in respect of providing public drop off facilities for rubbish and recycling as well as the provision of a processing facility for kerbside recycling.

The current configuration of all three transfer stations is now under review. The purpose of this review is to improve the customer experience at the stations leading to increased resource recovery/diversion from landfill.

In the past the transfer stations have placed an emphasis on landfill disposal and have added resource recovery options over time with the functions being fitted to the available space rather than being laid out as a planned scheme. The configuration of the stations has an impact on the volume of material that is recovered and the volume of material that is sent to landfill.

Parkhouse has in excess of 376,000 vehicles movements in and out of the site per annum. The entry and egress from the Parkhouse site is constrained and there are issues with traffic movements on Parkhouse Road. There is an opportunity to purchase a site adjacent to the transfer station that would allow the additional space to be considered during the master planning process and would enable the existing site to be redeveloped to improve the customer experience and minimise health and safety risks by creating more separation between the public and back-of-house operations and reducing queuing on the site. It would also reduce the traffic congestion and risk of traffic accidents at the existing site entrance on Parkhouse Road by introducing an additional egress point to divert some of the traffic exiting the site away from Parkhouse Road and improve the accessibility of the resource recovery area for the public to maximise the opportunity to promote the diversion of recoverable resources from landfill.

The redevelopment of the transfer station sites is likely to contribute positively to adaptation to the impacts of climate change by reducing emissions at landfill because of increased resource recovery.

Construction is anticipated to start in mid-2026 and is likely to be phased across all three sites over a number of years to minimise disruption to the existing operations and levels of service.

4.2 Moffett Reserve Play Space Renewal

Staff have advised that the Moffett Reserve play space is being renewed as part of Community Parks Planned Play Space Renewals Programme (see Attachment C). The play space is scheduled to be renewed based on its age and condition. The renewal will maintain or improve the play elements currently present, while also ensuring that current NZ Play Safety Standards are met.

Engagement on the proposal will comprise emails sent to known stakeholders, letters dropped to neighbours and a sign will be placed in the Reserve, giving the play space users the ability to contribute to the concept designs.

Upon completion of the engagement, final designs will be created, and staff will seek Board approval for the renewal plans. Play equipment will then be ordered for the final design and construction works will be tendered. Once contract for the works is awarded and timelines for delivery are confirmed, start work notices will be distributed prior to works starting on site.

Dependant on feedback and equipment availability, staff plan to begin construction during or prior to spring 2025.

4.3 Halswell Junction Road Extension- Project Update

Staff have provided a project update for the Halswell Junction Road Extension project (see Attachment D). Over the last month there has been a lot of activity happening at the new level crossing location between the new link road and Waterloo Road. KiwiRail has been installing the new level crossing infrastructure within the rail boundary including the rubber STRAIL mats that sit between the tracks, concrete pedestrian walkways that cross the rails, underground cabling and the installation of some of the flashing lights and bells.

The remaining Council roading works that run up to the rails can now commence. The roading contractor will be installing the new traffic signals on both sides of the level crossing, as well as the associated electrical work and will also be completing the remaining road resurfacing works from the rail tracks back to the existing roadway on both sides of the level crossing. It is expected that both the traffic signals and the carriageway work will take about a month to complete.

While these works are happening KiwiRail can continue work on the level crossing. Following completion of both KiwiRail and Council’s works and the installation of the level crossing led, there is a commissioning process for KiwiRail and Council to undertake which tests the rail signals and the traffic lights and their coordination. This is planned for early 2025 to coincide with available KiwiRail resource and train movements. Once these dates are confirmed by KiwiRail, a further update will be provided.

The section of Halswell Junction Road to be made into a cul-de-sac will happen once the new level crossing is open, and the existing level crossing closed permanently. The cul-de-sac construction work is planned for early 2025 to follow the commissioning. Planning is underway for changing this section of road to the new road name of Panther Place and dates for this will be confirmed once known.

4.4 Tautoru Park Maintenance

At its 14 November 2024 meeting, the Board requested that staff investigate and provide advice to the Board regarding the maintenance of Tautoru Park, Wigram.

Staff have responded and advised that the recent transition to inhouse Council maintenance of parks and reserves has initially saw a prioritisation of grass mowing activities and development of an action plan to address other maintenance across the city.

Staff advised that the garden beds are scheduled to be cleared by late November and mowing of the reserve is regularly taking place. The next scheduled mowing of the grass on the park is in early December.

Tautoru Park has been added to a list for renewal of garden beds.

4.5 Westlake Reserve, Halswell - Advisory signage

At its 13 July 2023 meeting, the Board requested that staff investigate and provide advice to the Board on the possible provision of signage warning the depth of the lake on Westlake Reserve, Halswell.

Staff have advised that an advisory sign is being manufactured and is scheduled to be installed before Christmas.

4.6 Community Patrols

Community Patrols of New Zealand is dedicated to helping build safer communities in partnership with NZ Police and other organisations. Patrols in the Board area include the Halswell, Hornby and Riccarton Community Patrols. Their Monthly Patrol Statistics can be found on the Community Patrols of New Zealand website:

Halswell Community Patrol Inc statistical information

Hornby Community Patrol Inc statistical information

Riccarton Community Patrol Inc statistical information

4.7 Customer Service Requests/Hybris Report

For the Board’s information, attached is a copy of the October 2024 Hybris Report (refer Attachment E).

The report provides an overview of the number of Customer Service Requests that have been received, including the types of requests being received and a breakdown of how they are being reported.

4.8 Parks Update

· On 29 October a Muir Park working bee was held with 46 tamariki from Halswell School, spending two hours weeding, rescuing and mulching plants they had previously planted in 2022 and 2024, alongside the awa with staff from Te Tuna Tāone. It was a successful day and the tamariki spread a lot of mulch to protect their new and existing plants.

More information on this mahi and the programme can be found here: Te Tuna Tāone – Halswell School

A group of people, mostly children maintaining a park area.

Planting day held in June

· A Wigram Primary Eco Club rubbish pick up session was held at Te Kaha Park on Monday 4 November.

This was the Community Partnerships Ranger’s second kaitiaki session with the school, who picked up two kilograms of rubbish this time, making 10 kilograms in total. A lot of the rubbish was found hiding in the bushes. Alongside the physical work, discussion took place about the environment and how to protect it. A summary from the first session in September can be found here; - Te Kahu Park Clean Up - Wigram Primary School.

· Signage was recently installed in collaboration with staff from Three Waters at Muir Park, Halswell. The signage notes that Te Kura o te Tauawa Halswell School cares for the waterway that runs through the park.

A sign beside a waterway noting that Te Kura o te Tauawa Halswell School cares for the waterway that runs through the Muir Park.

· Oakhampton Reserve will be a focus for Parks staff over the spring and summer months. A mural will be installed in partnership with South Hornby School as part of the playground renewal. Parks staff are also organising a working bee with the local residents, Wigram Lions Club and the Greater Hornby Residents' Association to undertake weeding and mulching. It is intended that the mural and working bee can take place simultaneously to provide the park with a fresh look ahead of summer.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Waipuna Halswell-Hornby-Riccarton Community Board Funding Update - November 2024	24/2136827	110
b ⇩	Redevelopment of the Parkhouse Transfer Station Site Memo	24/1978024	113
c ⇩	Moffett Reserve Play Space Renewal Memo	24/2094500	115
d ⇩	Halswell Junction Road Extension- Project Update	24/2094941	117
e ⇩	Halswell-Hornby-Riccarton Hybris Report - October 2024	24/2056722	119

Signatories Ngā Kaiwaitohu

Authors

Noela Letufuga - Support Officer

Marie Byrne - Community Development Advisor

Helen Miles - Community Recreation Advisor

Faye Collins - Community Board Advisor

Bailey Peterson - Manager Community Governance, Halswell-Hornby-Riccarton

Approved By

Bailey Peterson - Manager Community Governance, Halswell-Hornby-Riccarton

Matthew McLintock - Manager Community Governance Team

John Filsell - Head of Community Support and Partnerships

14. Waipuna Halswell Hornby Riccarton Community Board Recess Committee 2024/25
Reference Te Tohutoro:	24/1845328
Responsible Officer(s) Te Pou Matua:	Faye Collins, Community Board Advisor
Accountable ELT Member Pouwhakarae:	Andrew Rutledge, Acting General Manager Citizens and Community