Agenda of Te Pātaka o Rākaihautū Banks Peninsula Community Board

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Te Pātaka o Rākaihautū

Banks Peninsula Community Board

Open Minutes

Date: Monday 7 October 2024

Time: 10 am

Venue: Akaroa Boardroom, 78 Rue Lavaud Akaroa

Present

Chairperson

Deputy Chairperson

Members

Lyn Leslie

Nigel Harrison

Tyrone Fields

Jillian Frater

Asif Hussain

Cathy Lum-Webb

Principal Advisor

Penelope Goldstone

Manager Community Governance, Banks Peninsula

Tel: 941 5689

Liz Beaven

Community Board Advisor

941 6601

liz.beaven@ccc.govt.nz

www.ccc.govt.nz

Part A Matters Requiring a Council Decision

Part B Reports for Information

Part C Decisions Under Delegation

The meeting adjourned at 10:00am and reconvened at 10:10am

Karakia Tīmatanga

The agenda was dealt with in the following order.

1. Apologies Ngā Whakapāha

Part C

Community Board Resolved BKCB/2024/00072

That the apologies for absence received from Luana Swindells and Howard Needham be accepted.

Tyrone Fields/Cathy Lum-Webb Carried

2. Declarations of Interest Ngā Whakapuaki Aronga

Part B

There were no declarations of interest recorded.

3. Confirmation of Previous Minutes Te Whakaāe o te hui o mua

Part C

Community Board Resolved BKCB/2024/00073

That the minutes of Te Pātaka o Rākaihautū Banks Peninsula Community Board meeting held on Monday, 9 September 2024 be confirmed.

Jillian Frater/Cathy Lum-Webb Carried

4. Public Forum Te Huinga Whānui

Part B

4.1

Akaroa Salmon – Dedicated Fishing and Aquaculture Wharf Facility

Rebecca Clarkson, Aquaculture Direct and Duncan Bates, Manager Ahi Mokopuna, presented on behalf of Akaroa Salmon regarding a project to investigate a dedicated fishing and aquaculture wharf facility in Akaroa Harbour.

After questions the Board thanked Ms Clarkson and Mr Bates for their presentation.

Attachments

a Item 4.1 - Akaroa Salmon Te Pātaka o Rākaihautū Banks Peninsula Community Board - 7 October 2024

4.2

Akaroa Visitor Information Desk/Office Proposal

Victoria Andrews, Kerry Little, and Keith Harris, local residents spoke to the Board on a proposal to have an area for visitor information in Akaroa.

After questions the Board thanked Ms Andrews, Ms Little and Mr Harris for their presentation.

Part B

That the Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Agrees to request staff to liaise with Keith Harris and Victoria Andrews on establishing an area at the Akaroa Service Centre for a Visitor Information desk and advise the Board of the outcome.

Attachments

a Item 4.2 - Akaroa Visitor Information Desk/Office Proposal Te Pātaka o Rākaihautū Banks Peninsula Community Board - 7 October 2024

5. Deputations by Appointment Ngā Huinga Whakaritenga

Part B

5.1

Yew Cottage – Future Plans and Future Options

Rodney Laredo, spoke to the Board regarding Item 9 – Yew Cottage – Future Plans and Future Options.

After questions the Board thanked Mr Laredo for his presentation.

9. Yew Cottage - Future Plans and Future Options
	Community Board Comment 1. The Board took into consideration the deputation made by Rodney Laredo (Item 5.1 of these Minutes refers)
	Officer Recommendations Ngā Tūtohu That Te Pātaka o Rākaihautū Banks Peninsula Community Board: 1. Receive the information in the Yew Cottage - Future Plans and Future Options Report. 2. Revoke the following previous Board resolutions: a. 16 September 2019 (part of the Board’s resolution) Notes the results of the 2019 Expression of Interest for the future use of Yew Cottage. Approves the future use for Yew Cottage as a residential dwelling to be leased out once repaired to residential tenancy standards, noting that a resource consent will be required for this process Notes: Staff will undertake a full scope of works to lift the building above the flood levels and to repair the building to comply with residential tenancy standards: and b. 16 May 2023 Approves the future use of Yew Cottage as a residential dwelling to be leased out once repaired to residential tenancy standards, noting that a resource consent will be required for this process. 3. Endorse the inclusion of relocating Yew Cottage to 67 Rue Lavaud (BP Meats site) as part of the community consultation process for the site. 4. Note that the decision in this report is assessed as medium significance based on the Christchurch City Council’s Significance and Engagement Policy.
	Community Board Resolved BKCB/2024/00074 Part C That Te Pātaka o Rākaihautū Banks Peninsula Community Board: 1. Receives the information in the Yew Cottage - Future Plans and Future Options Report. 2. Revokes the following previous Board resolutions: a. 16 September 2019 (part of the Board’s resolution) Notes the results of the 2019 Expression of Interest for the future use of Yew Cottage. Approves the future use for Yew Cottage as a residential dwelling to be leased out once repaired to residential tenancy standards, noting that a resource consent will be required for this process Notes: Staff will undertake a full scope of works to lift the building above the flood levels and to repair the building to comply with residential tenancy standards: and b. 16 May 2023 Approves the future use of Yew Cottage as a residential dwelling to be leased out once repaired to residential tenancy standards, noting that a resource consent will be required for this process. 3. Agrees to the inclusion of relocating Yew Cottage to 67 Rue Lavaud (BP Meats site) as an option in the community consultation process for the site. 4. Notes that the decision in this report is assessed as medium significance based on the Christchurch City Council’s Significance and Engagement Policy. Nigel Harrison/Tyrone Fields Carried

11. Stanley Park Reserve Committee - Triennial Plan and Reserve Schedule 2023/25
	Community Board Comment 1. Charles de Lambert, member of the Stanley Park Reserve Committee, co-presented with staff on the Stanley Park Reserve Committee Triennial Plan and Reserve Schedule. Mr de Lambert outlined some the Reserve Committee work.
	Community Board Resolved BKCB/2024/00075 Officer recommendations accepted without change Part C That Te Pātaka o Rākaihautū Banks Peninsula Community Board: 1. Receives the information in the Stanley Park Reserve Committee - Triennial Plan and Reserve Schedule 2023/25 Report. 2. Accepts and supports the Stanley Park Reserve Committee Triennial Plan through the Long-Term Plan (LTP) and Annual Plan (AP) processes. 3. Endorses the Stanley Park Reserve Schedule. 4. Notes that the decision in this report is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy. Lyn Leslie/Nigel Harrison Carried
	Attachments a Item 11 - Stanley Park Te Pātaka o Rākaihautū Banks Peninsula Community Board 7 October 2024

The meeting adjourned at 11:33am and reconvened at 11:44am.

Asif Hussain returned to the meeting at 11.45am during consideration of item 7 – Reserve Committee Meeting Minutes.

6. Presentation of Petitions Ngā Pākikitanga

Part B

There was no presentation of petitions.

7. Reserve Committee Meeting Minutes

Community Board Resolved BKCB/2024/00076 Officer recommendations accepted without change

Part B

That Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Receives the minutes of the following Reserve Committees:

a. Allandale Reserve Committee 28 August 2024 Unconfirmed Minutes

b. Awa-iti Reserve Committee 28 August 2024 Unconfirmed Minutes

c. Lyttelton Recreation Ground Reserve Committee 19 August 2024 Unconfirmed Minutes

d. Pigeon Bay Reserve Committee 12 September 2024 Unconfirmed Minutes

e. Duvauchelle Reserve Committee 16 September 2024 Unconfirmed Minutes

2. Notes the resignation of Jozeta Wylaars and Andrew Pauli from the Lyttelton Recreation Ground Reserve Committee.

3. Approves the appointment of Sabrina Saunders (Lyttelton Netball) and Drew Lindsay (Football) onto the Lyttelton Recreation Ground Reserve Committee.

Lyn Leslie/Cathy Lum-Webb Carried

8. Head to Head Walkway Working Party Notes

Community Board Resolved BKCB/2024/00077 Officer recommendation accepted without change

Part B

That Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Receives the notes of the Head to Head Walkway Working Party:

a. 9 September 2024 Workshop Notes

Tyrone Fields/Cathy Lum-Webb Carried

10. Reserve Committees - Special Conditions Progress

Community Board Resolved BKCB/2024/00078 Officer recommendations accepted without change

Part C

That Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Receives the information in the Reserve Committees - Special Conditions Progress Report.

2. Extends the special condition deadline relating to Le Bons Bay, Little Akaloa and Pigeon Bay Reserve Committees to be twelve months from 7 October 2024.

Tyrone Fields/Asif Hussain Carried

12. Tourism Summit Aotearoa and IIRC2024 International Indigenous Research Conference - Elected Members Attendance

Community Board Resolved BKCB/2024/00079

Part C

That Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Receives the information in the Tourism Summit Aotearoa and IIRC2024 International Indigenous Research Conference - Elected Members Attendance Report.

2. Approves Cathy Lum-Webb and Nigel Harrison to attend the Tourism Summit Aotearoa in Auckland from Tuesday 5 November to 6 November 2024.

3. Approves Asif Hussain to attend the IIRC2024 International Indigenous Research Conference in Auckland from 12 -15 November 2024..

Tyrone Fields/Jillian Frater Carried

13. Te Pātaka o Rākaihautū Banks Peninsula Community Board Area Report - October 2024

Community Board Resolved BKCB/2024/00080 Officer recommendation accepted without change

Part B

That Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Receives the information in the Te Pātaka o Rākaihautū Banks Peninsula Community Board Area Report - October 2024.

Tyrone Fields/Cathy Lum-Webb Carried

14. Elected Members’ Information Exchange Te Whakawhiti Whakaaro o Te Kāhui Amorangi

Part B

Board members exchanged the following information:

· The Board were reminded of the Board’s monthly reporting and presentation to the Council, the staff were acknowledged for their work on co-ordination of the presentation. At the last Council meeting the Board were advised that the Mayor had specifically acknowledged the work of the Community Facilities Audit and the process used to the allocation of the Board’s Better-Off Funding.

· The Little River Wairewa Community Trust recently held their Annual General Meeting.

· The Little River Wairewa Flooding Group have recently reviewed the flood modelling mapping results which will inform the group’s recommendations.

· The Little River Wairewa Coronation Library project is progressing, through facing some delays.

· The Board were advised that the Keep New Zealand Beautiful Awards will be held shortly.

· The first cruise ship of the season is due in Lyttelton on 14 October 2024. The Lyttelton Information Centre is preparing its volunteers to assist passengers.

· The Board were advised that the Cass Bay footpath has been repaired.

· Recently there was a successful planting day in Rapaki.

· Later this week there is the Wainui Community Muster. It has been recognised that there is a lack of mental health support for men in the Akaroa district.

· In preparation for the upcoming presentation to the Board regarding Chorus retiring its copper network, an elected member is conducting a community survey to collate concerns and issues.

· The Board were advised that organisations that received Better Off Funding from the Board appreciated and thanked the Board.

· The Akaroa Museum recently held its Annual General Meeting with a small celebration afterwards to celebrate 60 years.

· There was a recent presentation given by the Banks Peninsula Conservation Trust on Tui populations that are increasing.

· The Board were advised that the Frenchfest now has a new website. (akaroafrenchfest.co.nz)

· It has been noticed that there are wastewater pipe works happening within Akaroa.

· It was noted that the Port Liaison Committee had recently discussed the upcoming cruise ship season in Lyttelton and the non-funding by Environment Canterbury for the extra buses.

· The Black Cat recently launched the new Diamond Harbour ferry; it is named Black Pearl.

· There have been issues with incorrect signage and lack of communication to residents during the roadworks in Lyttelton.

· The Council confirmed that Mary Richardson is to be the Chief Executive until June 2026.

· Te Pātaka o Rākaihautū Banks Peninsula Councillor recently meet with the Fulton Hogan Team leader and travelled many of the unsealed roads around Te Pātaka o Rākaihautū Banks Peninsula.

· The Diamond Harbour Medical Centre recently opened its extension.

· Akaroa District Promotions is working with ChristchurchNZ to promote Akaroa.

· Diamond Harbour community recently held a resources identification meeting to manage local resources effectively.

· The Governors Bay Jetty Restoration Trust recently held its Annual General Meeting. The Trust is looking at funding to move the “boat shed”.

· Council staff are involved in monitoring the logging activity of Morepuku Peninsula, Whakaraupō Lyttelton Harbour.

· Little River Wairewa Little River Rail Trail infrastructure is being reviewed and seeing if there are any improvements.

· Naval Point is now open for the summer season.

· The Lyttelton Community Association have recently held their Annual General Meeting.

· The Board were referred to a news article raising concerns on the withdrawal of funding by Environment Canterbury for the cruise season shuttles and the impact that it may have on Lyttelton.

Karakia Whakamutunga

Meeting concluded at 12:27pm.

CONFIRMED THIS 11^th DAY OF NOVEMBER 2024

Lyn Leslie

Chairperson

8. Duvauchelle Reserve Committee Triennial Plan and Reserve Schedule 2023/25
Reference Te Tohutoro:	24/1751585
Responsible Officer(s) Te Pou Matua:	Linda Burkes, Banks Peninsula Governance Advisor
Accountable ELT Member Pouwhakarae:	Andrew Rutledge, Acting General Manager Citizens and Community

1. Purpose and Origin of the Report Te Pūtake Pūrongo

1.1 This report is to bring the Duvauchelle Reserve Committee Triennial Plan (Attachment A) to Te Pātaka o Rākaihautū Banks Peninsula Community Board for its acceptance and support; and to bring the Duvauchelle Reserve Schedule (Attachment B) to Te Pātaka o Rākaihautū Banks Peninsula Community Board for its endorsement.

1.2 As stated in clause 13 of Te Pātaka o Rākaihautū Banks Peninsula Reserve Committees Terms of Reference, a Triennial Plan identifies the Reserve Committees priorities and can be used to report on progress, and to support submissions to the Long-Term Plan (LTP) and Annual Plan (AP) processes for funding.

1.3 As stated in clause 1.2 of Te Pātaka o Rākaihautū Banks Peninsula Reserve Committees Terms of Reference, a Reserve Schedule will outline such things as: the reserves they are to co-manage, the facilities and assets on the reserve, the local community relating to the reserve, user groups and organisations, and the local rūnanga that has kaitiakitanga of the reserve.

2. Officer Recommendations Ngā Tūtohu

That Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Receive the information in the Duvauchelle Reserve Committee Triennial Plan and Reserve Schedule 2023/25 Report.

2. Accept and support the Duvauchelle Reserve Committee Triennial Plan through the Long-Term Plan (LTP) and Annual Plan (AP) processes, excepting the goal that the Board seek exemption to Section 44(2) of the Reserves Act to allow the continuation of annual sites at the campground, which is subject to a reporting and decision-making process following community consultation.

3. Endorse the Duvauchelle Reserve Schedule.

4. Note that the decision in this report is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3. Executive Summary Te Whakarāpopoto Matua

3.1 This report presents the opportunity to support the Reserve Committee’s priorities and support the Duvauchelle Reserve Triennial Plan through the Long-Term Plan and Annual Plan processes.

3.2 The preferred option is to accept and support the Duvauchelle Reserve Triennial Plan and endorse the Duvauchelle Reserve Schedule.

3.3 This is the preferred option because the Reserve Committee members have collaborated with staff to create this plan based off their priorities and have accepted the Reserve Schedule as a true representation of the reserves they are to co-manage. Through the collaboration of this work, staff have approved deliverability for the proposed work subject to available budgets.

4. Background/Context Te Horopaki

4.1 In alignment with Te Pātaka o Rākaihautū Banks Peninsula Reserve Committee Terms of Reference, every Reserve Committee is encouraged to create their Triennial Plan, and confirm their Reserve Schedule, in collaboration with staff.

4.2 Duvauchelle Reserve Committee has collaborated with staff to create the attached Duvauchelle Reserve Triennial Plan which is now being placed in front of the Board for the Boards acceptance and support through the Long-Term Plan and Annual Plan processes.

4.3 Duvauchelle Reserve Committee has accepted the attached Reserve Schedule outlining the reserves they are to co-manage, the facilities and assets on the reserve, the local community relating to the reserve, user groups and organisations, and the local rūnanga that has kaitiakitanga of the reserve.

Options Considered Ngā Kōwhiringa Whaiwhakaaro

4.4 The following reasonably practicable options were considered and are assessed in this report:

4.4.1 Accept and support the Duvauchelle Reserve Committee Triennial Plan through the Long-Term Plan (LTP) and Annual Plan (AP) processes.

4.4.2 Do not accept and support the Duvauchelle Reserve Committee Triennial Plan through the Long-Term Plan (LTP) and Annual Plan (AP) processes.

4.4.3 Endorse the Duvauchelle Reserve Schedule.

4.4.4 Do not endorse the Duvauchelle Reserve Schedule.

Options Descriptions Ngā Kōwhiringa

4.5 Preferred Option: Accept and support the Duvauchelle Reserve Committee Triennial Plan through the Long-Term Plan (LTP) and Annual Plan (AP) processes.

4.5.1 Option Description: Duvauchelle Reserve Committee has worked with staff to outline its operational plans for the term, priorities, and goals in a clear and collaborative work programme. The Triennial Plan can be used to report on progress and to support submissions to the Long-Term Plan (LTP) and Annual Plan (AP) processes for funding.

4.5.2 In alignment with Te Pātaka o Rākaihautū Banks Peninsula Terms of Reference (6 November 2023), the Triennial Plan will be submitted to the Board for their acceptance and support through the LTP and AP processes.

4.5.3 Option Advantages

· This option allows the Reserve Committee to have support for funding through the LTP and AP processes.

· This option allows Duvauchelle Reserve Committee to begin their programme of work.

· No financial implications: The staff who create the Triennial Plan in collaboration with the Reserve Committee, can do the proposed work subject to available operational budgets. As such, by staff co-creating the Triennial Plan they are offering deliverability subject to their approved budgets.

4.5.4 Option Disadvantages

· There are no disadvantages to this option.

4.6 Preferred Option: Endorse the Duvauchelle Reserve Schedule.

4.6.1 Option Description: Duvauchelle Reserve Committee has accepted the Reserve Schedule as a true representation of the reserves they are to co-manage, the facilities and assets on the reserve, the local community relating to the reserve, user groups and organisations, and the local rūnanga that has kaitiakitanga of the reserve.

4.6.2 In alignment with Te Pātaka o Rākaihautū Banks Peninsula Terms of Reference (6 November 2023), the Reserve Schedule will be endorsed by the Board on a triennial basis.

4.6.3 Option Advantages

· This option outlines the scope of responsibility for Duvauchelle Reserve Committee and enacts the Terms of Reference for reserve committees.

4.6.4 Option Disadvantages

· There are no disadvantages to this option.

5. Financial Implications Ngā Hīraunga Rauemi

Capex/Opex Ngā Utu Whakahaere

5.1 Staff that create the Triennial Plan in collaboration with the Reserve Committee, do so knowing the proposed work is deliverable subject to the available operational budgets.

5.2 There are no financial implications associated with endorsement of the Reserve Schedule.

6. Considerations Ngā Whai Whakaaro

Risks and Mitigations Ngā Mōrearea me ngā Whakamātautau

6.1 There are no applicable risk management implications.

Legal Considerations Ngā Hīraunga ā-Ture

6.2 Statutory and/or delegated authority to undertake proposals in the report:

6.2.1 Te Pātaka o Rākaihautū Banks Peninsula Reserve Committee Terms of Reference, clause 13.3 states:

The Committee is responsible for preparing a Triennial plan with guidance and support from Council staff. The plan will identify the Committee’s priorities and can be used to report on progress and to support submissions to the LTP and AP processes for funding.

6.2.2 Te Pātaka o Rākaihautū Banks Peninsula Reserve Committee Terms of Reference, clause 1.2 states:

Each Committee will have a Reserve Schedule, which will be endorsed by the Board on a Triennial basis.

6.3 Other Legal Implications:

6.3.1 There is no legal context, issue, or implication relevant to this decision.

Strategy and Policy Considerations Te Whai Kaupapa here

6.4 The required decisions:

6.4.1 Strongly align with the Community Outcomes and Strategic Priorities detailed in Christchurch City Council’s Strategic Framework, in particular:

· We can actively participate: Residents and groups in the wider community are socially and actively engaged and can initiate, influence and make decisions that affect their lives. Volunteers from the community form the Reserve Committee and collaborate with Council staff to co-manage the reserve.

· We have a sense of belonging and identity: We support and help build connections between communities and their places and spaces to foster a sense of local identity, shared experience, and stewardship. Banks Peninsula reserves are highly valued spaces where our rural and often isolated residents can gather for events that promote a sense of connection and community.

· We protect open space, landscape and biodiversity through the provision of parks and reserves, covenants, sites of ecological significance, consents, land, waterways and coastal restoration programmes.

6.4.2 Are assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy. The level of significance was determined by considering the criteria set out in the Council's Significance and Engagement Policy.

6.4.3 Are consistent with Council’s Plans and Policies.

6.5 This report supports the Council's Long Term Plan (2024 - 2034):

6.6 Parks, Heritage and Coastal Environment

6.6.1 Activity: Parks and Foreshore

· Level of Service: 6.2.12 Active collaboration on plant and biodiversity project, including conservation of rare and threatened species - Actively collaborate with a partner on a conservation project

· Level of Service: 6.3.7.4 Volunteer participation at community opportunities across parks network - Volunteer hours – maintain or grow compared to previous year

Community Impacts and Views Ngā Mariu ā-Hāpori

6.7 The decision affects the following wards/Community Board areas:

6.7.1 Akaroa subdivision, Te Pātaka o Rākaihautū Banks Peninsula ward.

Impact on Mana Whenua Ngā Whai Take Mana Whenua

6.8 The decision does involve a decision in relation to ancestral land or a body of water or other elements of intrinsic value to Mana Whenua.

6.9 Silent file areas are identified by Papatipu Rūnanga as requiring special protection due to the presence of significant wāhi tapu (sacred places) or wāhi taonga (treasured possessions) in the area. Where activities occur in silent file areas, consultation with Papatipu Rūnanga is particularly important in order to identify effects of the activity and avoid, remedy or mitigate those effects.

6.10 Ōnuku Rūnanga have kaitiakitanga within their rohe. Council will consult with Ōnuku Rūnanga on any significant projects within the Triennial Plan on Duvauchelle Recreation Reserve and Campground as appropriate.

6.11 The decision does involve a matter of low interest to Mana Whenua and will not impact on our agreed partnership priorities with Ngā Papatipu Rūnanga.

6.12 Acceptance and Support of this Triennial Plan and endorsement of the Reserve Schedule has low impact on Mana Whenua.

Climate Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi

6.15 The proposals in this report are unlikely to contribute significantly to adaptation to the impacts of climate change or emissions reductions.

6.16 No significant impacts are anticipated because it relates to a continuation of existing reserve management.

7. Next Steps Ngā Mahinga ā-muri

7.1 The Duvauchelle Reserve Committee can continue their programme of work for this term on Duvauchelle Reserve.

7.2 The Duvauchelle Reserve Committee will have support for funding through the LTP and AP processes.

7.3 The Duvauchelle Reserve Committee has a clear understanding of the scope of their responsibilities in co-management of the Reserve with Council staff and the Community Board.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Duvauchelle Reserve Committee Triennial Plan 2023-2025	24/1893151	40
b ⇩	Duvauchelle Reserve Schedule 11 November 2024	24/1893232	43

In addition to the attached documents, the following background information is available:

Document Name – Location / File Link

Not applicable

Signatories Ngā Kaiwaitohu

Author	Linda Burkes - Banks Peninsula Governance Advisor
Approved By	Penelope Goldstone - Manager Community Governance, Banks Peninsula

9. Pigeon Bay Reserve Committee Triennial Plan and Reserve Schedule 2023/25
Reference Te Tohutoro:	24/1752021
Responsible Officer(s) Te Pou Matua:	Linda Burkes, Banks Peninsula Governance Advisor
Accountable ELT Member Pouwhakarae:	Andrew Rutledge, Acting General Manager Citizens and Community

1. Purpose and Origin of the Report Te Pūtake Pūrongo

1.1 This report is to bring the Pigeon Bay Reserve Committee Triennial Plan (Attachment A) to Te Pātaka o Rākaihautū Banks Peninsula Community Board for its acceptance and support; and to bring the Pigeon Bay Reserve Schedule (Attachment B) to Te Pātaka o Rākaihautū Banks Peninsula Community Board for its endorsement.

2. Officer Recommendations Ngā Tūtohu

That Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Receive the information in the Pigeon Bay Reserve Committee Triennial Plan and Reserve Schedule 2023/25 Report.

2. Accept and support the Pigeon Bay Reserve Committee Triennial Plan through the Long-Term Plan (LTP) and Annual Plan (AP) processes excepting the request to support the Committee’s application for ministerial exemption to Section 44(2) of the Reserves Act to allow the continuation of annual sites at the campground, which is subject to a reporting and decision-making process following community consultation.

3. Endorse the Pigeon Bay Reserve Schedule.

4. Note that the decision in this report is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3. Executive Summary Te Whakarāpopoto Matua

3.1 This report presents the opportunity to support the Reserve Committee’s priorities and support the Pigeon Bay Reserve Triennial Plan through the Long-Term Plan and Annual Plan processes.

3.2 The preferred option is to accept and support the Pigeon Bay Reserve Triennial Plan and endorse the Pigeon Bay Reserve Schedule.

4. Background/Context Te Horopaki

4.2 Pigeon Bay Reserve Committee has collaborated with staff to create the attached Pigeon Bay Reserve Triennial Plan which is now being placed in front of the Board for the Boards acceptance and support through the Long-Term Plan and Annual Plan processes.

4.3 Pigeon Bay Reserve Committee has accepted the attached Reserve Schedule outlining the reserves they are to co-manage, the facilities and assets on the reserve, the local community relating to the reserve, user groups and organisations, and the local rūnanga that has kaitiakitanga of the reserve.

Options Considered Ngā Kōwhiringa Whaiwhakaaro

4.4 The following reasonably practicable options were considered and are assessed in this report:

4.4.1 Accept and support the Pigeon Bay Reserve Committee Triennial Plan through the Long-Term Plan (LTP) and Annual Plan (AP) processes.

4.4.2 Do not accept and support the Pigeon Bay Reserve Committee Triennial Plan through the Long-Term Plan (LTP) and Annual Plan (AP) processes.

4.4.3 Endorse the Pigeon Bay Reserve Schedule.

4.4.4 Do not endorse the Pigeon Bay Reserve Schedule.

Options Descriptions Ngā Kōwhiringa

4.5 Preferred Option: Accept and support the Pigeon Bay Reserve Committee Triennial Plan through the Long-Term Plan (LTP) and Annual Plan (AP) processes.

4.5.1 Option Description: Pigeon Bay Reserve Committee has worked with staff to outline its operational plans for the term, priorities, and goals in a clear and collaborative work programme. The Triennial Plan can be used to report on progress and to support submissions to the Long-Term Plan (LTP) and Annual Plan (AP) processes for funding.

4.5.3 Option Advantages

· This option allows the Reserve Committee to have support for funding through the LTP and AP processes.

· This option allows Pigeon Bay Reserve Committee to begin their programme of work.

4.5.4 Option Disadvantages

· There are no disadvantages to this option.

4.6 Preferred Option: Endorse the Pigeon Bay Reserve Schedule.

4.6.1 Option Description: Pigeon Bay Reserve Committee has accepted the Reserve Schedule as a true representation of the reserves they are to co-manage, the facilities and assets on the reserve, the local community relating to the reserve, user groups and organisations, and the local rūnanga that has kaitiakitanga of the reserve.

4.6.2 In alignment with Te Pātaka o Rākaihautū Banks Peninsula Terms of Reference (6 November 2023), the Reserve Schedule will be endorsed by the Board on a triennial basis.

4.6.3 Option Advantages

· This option outlines the scope of responsibility for Pigeon Bay Reserve Committee and enacts the Terms of Reference for reserve committees.

4.6.4 Option Disadvantages

· There are no disadvantages to this option.

5. Financial Implications Ngā Hīraunga Rauemi

Capex/Opex Ngā Utu Whakahaere

5.1 Staff that create the Triennial Plan in collaboration with the Reserve Committee, do so knowing the proposed work is deliverable subject to the available operational budgets.

5.2 There are no financial implications associated with endorsement of the Reserve Schedule.

6. Considerations Ngā Whai Whakaaro

Risks and Mitigations Ngā Mōrearea me ngā Whakamātautau

6.1 There are no applicable risk management implications.

Legal Considerations Ngā Hīraunga ā-Ture

6.2 Statutory and/or delegated authority to undertake proposals in the report:

6.2.1 Te Pātaka o Rākaihautū Banks Peninsula Reserve Committee Terms of Reference, clause 13.3 states:

6.2.2 Te Pātaka o Rākaihautū Banks Peninsula Reserve Committee Terms of Reference, clause 1.2 states:

Each Committee will have a Reserve Schedule, which will be endorsed by the Board on a Triennial basis.

6.3 Other Legal Implications:

6.3.1 There is no legal context, issue, or implication relevant to this decision.

Strategy and Policy Considerations Te Whai Kaupapa here

6.4 The required decisions:

6.4.1 Strongly align with the Community Outcomes and Strategic Priorities detailed in Christchurch City Council’s Strategic Framework, in particular:

6.4.3 Are consistent with Council’s Plans and Policies.

6.5 This report supports the Council's Long Term Plan (2024 - 2034):

6.6 Parks, Heritage and Coastal Environment

6.6.1 Activity: Parks and Foreshore

· Level of Service: 6.3.7.4 Volunteer participation at community opportunities across parks network - Volunteer hours – maintain or grow compared to previous year

Community Impacts and Views Ngā Mariu ā-Hāpori

6.7 The decision affects the following wards/Community Board areas:

6.7.1 Akaroa subdivision, Te Pātaka o Rākaihautū Banks Peninsula ward.

Impact on Mana Whenua Ngā Whai Take Mana Whenua

6.8 The decision does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Mana Whenua, their culture, and traditions.

6.9 The decision does not involve a matter of interest to Mana Whenua and will not impact on our agreed partnership priorities with Ngā Papatipu Rūnanga.

6.10 Koukourārata Rūnanga have kaitiakitanga over Pigeon Bay Reserve Committee, although the acceptance and support of this Triennial Plan and endorsement of the Reserve Schedule does not involve or impact mana whenua.

Climate Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi

6.15 The proposals in this report are unlikely to contribute significantly to adaptation to the impacts of climate change or emissions reductions.

6.16 No significant impacts are anticipated because it relates to a continuation of existing reserve management.

7. Next Steps Ngā Mahinga ā-muri

7.1 The Pigeon Bay Reserve Committee can continue their programme of work for this term on Pigeon Bay Reserve.

7.2 The Pigeon Bay Reserve Committee will have support for funding through the LTP and AP processes.

7.3 The Pigeon Bay Reserve Committee has a clear understanding of the scope of their responsibilities in co-management of the Reserve with Council staff and the Community Board.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Pigeon Bay Reserve Committee Triennial Plan 2023-25	24/1874880	52
b ⇩	Pigeon Bay Reserve Schedule - 11 November 2024	24/1874882	56

In addition to the attached documents, the following background information is available:

Document Name – Location / File Link

Not applicable

Signatories Ngā Kaiwaitohu

Author	Linda Burkes - Banks Peninsula Governance Advisor
Approved By	Penelope Goldstone - Manager Community Governance, Banks Peninsula

10. Birdlings Flat Community Centre - Landlord Approval For Extra Storage Sheds
Reference Te Tohutoro:	24/1140746
Responsible Officer(s) Te Pou Matua:	Lisa Barwood, Leasing Consultant
Accountable ELT Member Pouwhakarae:	Andrew Rutledge, Acting General Manager Citizens and Community

1. Purpose and Origin of the Report Te Pūtake Pūrongo

1.1 The purpose of this report is to seek the approval of the Community Board to approve the addition of two storage sheds within the area leased to Te Whare Tapere O Te Mata Hapuku Society Incorporated for storage purposes at Te Mata Birdlings Flat Community Centre.

1.2 The Community Board recently approved funding to Te Whare Tapere O Te Mata Hapuku for the purpose of storage sheds at the community centre site.

1.3 The report is staff generated to meet the requirements of the lease terms and conditions which state that landlord permission must be granted prior to making any alterations, additions or improvements.

2. Officer Recommendations Ngā Tūtohu

That Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Receive the information in the Birdlings Flat Community Centre - Landlord Approval For Extra Storage Sheds Report.

2. Notes that the decision in this report is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3. Approves the addition of two storage sheds within the leased area to Te Whare Tapere O Te Mata Hapuku Society Incorporated.

4. Requests the Manager of Property Consultancy advise Te Whare Tapere O Te Mata Hapuku Society Incorporated of the decision.

3. Executive Summary Te Whakarāpopoto Matua

3.1 Te Whare Tapere O Te Mata Hapuku have a lease to manage the Te Mata Birdlings Flat Community Centre.

3.2 The lease, for the purpose of a community building or facility, expires 31 August 2050 with no right of renewal.

3.3 Te Whare Tapere O Te Mata Hapuku have identified a need for further storage space for equipment, tables, and chairs.

3.4 They have received funding through a Better-Off Fund decision on 12 August 2024 for the provision of storage shed(s).

3.5 Landlord approval is required to place the storage shed structures in the leased area.

4. Background/Context Te Horopaki

4.1 Te Whare Tapere O Te Mata Hapuku have a lease to manage Te Mata Birdlings Flat Community Centre which expires on 31 August 2050.

4.2 The Council is the owner of the community centre building which was built by the local community and then gifted back to the Council to own.

4.3 Te Whare Tapere O Te Mata Hapuku have identified that there is not enough storage within the community centre and are requesting landlord permission to permit the shed(s) to be located on the local purpose (community building) reserve.

4.4 Internal use of the space for storage would reduce the space available for community groups and visiting community service providers.

4.5 Te Whare Tapere O Te Mata Hapuku have completed an application to utilise park space which has been reviewed and supported by the Council's Parks team.

4.6 The land is described as Lot 2 Deposited Plan 26174 comprised in Computer Freehold Register CB8A/1123. The reserve has a community centre, public toilets, playground and picnic area on it as shown in the aerial view below (coloured green):

Aerial view of a building and a road

Description automatically generated

Leased Area Outlined in black

A house with stairs and stairs

Description automatically generated

Mock Up of Shed placement

Options Considered Ngā Kōwhiringa Whaiwhakaaro

4.7 The following reasonably practicable options were considered and are assessed in this report:

4.7.1 Approve the inclusion of two storage sheds within the lease boundary.

4.8 The following options were considered but ruled out:

4.8.1 Reconfigure internal space to allow for extra storage - this is not seen as a feasible option as it would reduce the space available for use by community service providers and local users. The floor plan below shows that space is limited, and the community group wishes to make better use of the outdoor area during the summer months by installing a wind shelter on the deck. A blueprint of a house

Description automatically generated

Options Descriptions Ngā Kōwhiringa

4.9 Preferred Option: Approve the siting of two storage sheds on the site.

4.9.1 Option Description: Approve the inclusion of the storage sheds in the leased area adjacent to the community centre.

4.9.2 Option Advantages

· External Storage Space: Provides designated areas for storing equipment, tables, and chairs outside the community centre, which can help manage clutter.

· Increased Internal Space: By moving storage outside, more internal space becomes available for community activities, potentially enhancing the centre’s utility and user experience.

4.9.3 Option Disadvantages

· Reduction in Public Utilisation: The installation of the sheds may create a cluttered appearance on the site which could detract from its visual appeal and discourage public use.

4.10 Analysis Criteria Ngā Paearu Wetekina

4.10.1 Space Optimization

· Advantage: The option effectively utilises space by relocating storage, leading to a more functional community centre environment.

· Disadvantage: While internal space is increased, the external appearance may suffer, impacting how inviting the site feels to users.

4.10.2 Community Impact

· Advantage: More usable internal space may enhance the variety of activities and services available, potentially benefitting community members.

· Disadvantage: The perception of reduced public space might lead to negative community feedback, particularly if this area is currently valued for its openness or is used for community gatherings.

4.11 Given that the area designated for the sheds is small, primarily rough grass with minimal landscaping, the actual reduction in usable public space is minimal. Further assessment is not needed to understand the impact of the proposed storage sheds on community activities and perceptions.

4.12 Therefore, the potential benefits of increased internal space and improved storage outweighs the visual and community concerns associated with the sheds.

A white house with a white fence

Description automatically generated

5. Financial Implications Ngā Hīraunga Rauemi

Capex/Opex Ngā Utu Whakahaere

	Recommended Option
Cost to Implement	Staff time absorbed in operating budgets
Maintenance/Ongoing Costs	Nil
Funding Source	Not Applicable
Funding Availability	Not Applicable
Impact on Rates	No Impact

6. Considerations Ngā Whai Whakaaro

Risks and Mitigations Ngā Mōrearea me ngā Whakamātautau

6.1 The risk in granting approval is that Te Whare Tapere O Te Mata Hapuku Society Incorporated may no longer wish to manage the community facility. In that instance, the ownership of the sheds would need to pass to an incoming tenant, or the buildings be removed from the site.

Legal Considerations Ngā Hīraunga ā-Ture

6.2 Statutory and/or delegated authority to undertake proposals in the report:

6.2.1 Community Boards have the delegated authority (Part D – Sub Part 1) to approve alterations and additions to the design of existing local community facilities.

6.3 Other Legal Implications:

6.3.1 The legal consideration is the terms and conditions of the lease between the Council and Tenant.

Strategy and Policy Considerations Te Whai Kaupapa here

6.4 The required decision:

6.4.1 Aligns with the Christchurch City Council’s Strategic Framework. A collaborative confident city - residents have an opportunity to participate in community life.

6.4.2 Is assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy. The level of significance was determined by the number of people affected and the use of local purpose community reserve is in keeping with that purpose.

6.4.3 Is consistent with Council’s Plans and Policies.

6.5 This report supports the Council's Long Term Plan (2024 - 2034):

6.6 Communities and Citizens

6.6.1 Activity: Community Development and Facilities

· Level of Service: 2.0.7 Support community management and activation of facilities through a Council and Community partnership model. - At least 75% of community facilities are activated / managed in partnership with the community

Community Impacts and Views Ngā Mariu ā-Hāpori

6.7 The Birdlings Flat community and users of the community centre will be impacted by this decision.

6.8 The decision affects the following wards/Community Board areas:

6.8.1 Te Pātaka o Rākaihautū Banks Peninsula Community Board.

6.9 The Te Pātaka o Rākaihautū Banks Peninsula Community Board view on approving the addition of the improvements has not been previously sought, however the Community Board recently approved the funding through the Better-Off Funding decision made on 12 August 2024 and officers are seeking support to the tenant’s request through this report.

Impact on Mana Whenua Ngā Whai Take Mana Whenua

6.10 The decision does not involve a significant decision in relation to ancestral land, a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Mana Whenua, their culture, and traditions.

6.11 The decision does not involve a matter of interest to Mana Whenua and will not impact on our agreed partnership priorities with Ngā Papatipu Rūnanga.

6.12 The area of land to be used is local purpose (community building) reserve and there is no change to the current use of that portion of land being a community centre for all to use.

Climate Change Impact Considerations Ngā Whai Whakaaro mā te Āhuarangi

6.15 The proposals in this report are unlikely to contribute significantly to adaptation to the impacts of climate change or emissions reductions.

6.16 There is no change to the way the land is being used that would create an impact on climate change or create an emission reduction.

7. Next Steps Ngā Mahinga ā-muri

7.1 Officers advise Te Whare Tapere O Te Mata Hapuku of the decision made by the Community Board.

Attachments Ngā Tāpirihanga

There are no attachments to this report.

Document Name – Location / File Link

Not applicable

Signatories Ngā Kaiwaitohu

Author

Lisa Barwood - Leasing Consultant

Approved By

Kelly Hansen - Manager Parks Planning & Asset Management

Kathy Jarden - Team Leader Leasing Consultancy

Rupert Bool - Acting Head of Parks

Angus Smith - Manager Property Consultancy

11. 2024/25 Discretionary Response Fund Applications - Akaroa Area School, Little River Wairewa Community Trust, Birdlings Flat Community Centre, Little River Farmers Market
Reference Te Tohutoro:	24/1804468
Responsible Officer(s) Te Pou Matua:	Steffi Brightwell, Community Development Advisor Jane Harrison, Community Development Advisor Dane Moir, Community Development Advisor
Accountable ELT Member Pouwhakarae:	Andrew Rutledge, Acting General Manager Citizens and Community

1. Purpose and Origin of the Report Te Pūtake Pūrongo

1.1 The purpose of this report is for the Te Pātaka o Rākaihautū Banks Peninsula Community Board to consider an application for funding from its 2024/25 Discretionary Response Fund from the organisation(s) listed below.

Funding Request Number	Organisation	Project Name	Amount Requested	Amount Recommended
00068432	Akaroa Area School Board of Trustees	BLAST Program	$1,800	$1,800
00068435	Little River Wairewa Community Trust	AED for Little River	$1,909	$1,909
00068397	Te Mata Hapuku Birdlings Flat Community Centre	Birdlings Flat Creative Hub	$2,000	$2,000
00068379	Little River Farmers Market	Inverter Generator	$2,000	$2,000

1.2 There is currently a balance of $34,402 remaining in the fund.

2. Officer Recommendations Ngā Tūtohu

That Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Receives the information in the 2024/25 Discretionary Response Fund Applications - Akaroa Area School, Little River Wairewa Community Trust, Birdlings Flat Community Centre, Little River Farmers Market Report.

2. Notes that the decisions in this report are assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3. Approves a grant of $1,800 from its 2024/25 Discretionary Response Fund to Akaroa Area School Board of Trustees towards the BLAST Program.

4. Approves a grant of $1,909 from its 2024/25 Discretionary Response Fund to Little River Wairewa Community Trust towards an AED for Little River.

5. Approves a grant of $2,000 from its 2024/25 Discretionary Response Fund to Te Mata Hapuku Birdlings Flat Community Centre toward the Birdlings Flat Creative Hub Program.

6. Approves a grant of $2,000 from its 2024/25 Discretionary Response Fund to the Little Rivers Farmers Market toward an inverter generator.

3. Key Points Ngā Take Matua

Strategic Alignment Te Rautaki Tīaroaro

3.1 The recommendations above are aligned with the Council's Strategic Framework and in particular the strategic priority “Balance the needs of today and the future”. The project also aligns with the Physical Recreation and Sport Strategy.

3.2 The recommendations are consistent with the Strengthening Communities Together Strategy.

Decision Making Authority Te Mana Whakatau

3.3 The Community Board has the delegated authority to determine the allocation of the Discretionary Response Fund for each community.

3.3.1 Allocations must be consistent with any Council-adopted policies, standards or criteria.

3.3.2 The Fund does not cover:

· Legal or environmental court challenges against the Council, Council Controlled Organisations, or Community Board decisions.

· Projects or initiatives that change the scope of a Council project or lead to ongoing operational costs to the Council (though Community Boards can recommend to the Council that it consider a grant for this purpose).

Assessment of Significance and Engagement Te Aromatawai Whakahirahira

3.4 The decisions in this report are assessed as low significance based on the Christchurch City Council’s Significance and Engagement Policy.

3.5 The significance level was determined by the number of people affected and/or with an interest.

3.6 Due to the assessment of low significance, no further community engagement and consultation is required.

Discussion Kōrerorero

3.7 At the time of writing, the balance of the 2024/25 Discretionary Response Fund is:

Total Budget 2024/25	Granted To Date	Available for allocation	Balance If Staff Recommendation adopted
$ 47,588	$13,186	$34,402	$26,693

3.8 Based on the current Discretionary Response Fund criteria, the applications above are eligible for funding.

3.9 The attached Decision Matrix provides detailed information for the applications. This includes organisational details, project details, financial information, and a staff assessment.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Te Pātaka o Rākaihautū Banks Peninsula Community Board Akaroa Area School Board of Trustees Decision Matrix	24/1825947	70
b ⇩	Te Pātaka o Rākaihautū Banks Peninsula Community Board Little Farmers Market Decision Matrix	24/1761660	71
c ⇩	Te Pātaka o Rākaihautū Banks Peninsula Community Board Te Whare Tapere O Te Mata Hapuku Society Incorporated Decision Matrix	24/1761910	72
d ⇩	Te Pātaka o Rākaihautū Banks Peninsula Community Board The Little River Wairewa Community Trust Decision Matrix	24/1887876	73

Signatories Ngā Kaiwaitohu

Authors

Steffi Brightwell - Community Development Advisor

Dane Moir - Community Development Advisor

Jane Harrison - Community Development Advisor

Approved By

Penelope Goldstone - Manager Community Governance, Banks Peninsula

12. Te Pātaka o Rākaihautū Banks Peninsula Community Board Area Report - November 2024
Reference Te Tohutoro:	24/1446701
Responsible Officer(s) Te Pou Matua:	Penelope Goldstone, Community Governance Manager
Accountable ELT Member Pouwhakarae:	Andrew Rutledge, Acting General Manager Citizens and Community

1. Purpose of Origin of the Report Te Pūtake Pūrongo

1.1 This report provides the Board with an overview of initiatives and issues current within the Community Board area.

1.2 This report is staff-generated monthly.

2. Officer Recommendations Ngā Tūtohu

That Te Pātaka o Rākaihautū Banks Peninsula Community Board:

1. Receives the information in the Te Pātaka o Rākaihautū Banks Peninsula Community Board Area Report - November 2024.

3. Community Support, Governance and Partnership Activity

3.1 Community Governance Projects

Activity	Detail	Timeline	Strategic Alignment
Governors Bay Community Centre	Maintenance schedule for the Community Centre requested.	Completed	Good social and physical connections for our communities
Coastal Hazards Adaptation Plan	The following community meetings have been held/events attended to raise awareness of the Adaptation Plan proposals, answer questions and encourage feedback/submissions: · Te Rūnanga o Koukourarata – 19 October. · Governors Bay Fete – 20 October. · Diamond Harbour (including Purau, Church Bay and Charteris Bay residents) – 22 October. · Orton Bradley Fair – 27 October. · Online webinar – 30 October. · Governors Bay – 4 November.	Consultation open 17 October – 17 November	Proactive Planning for Climate Change
Akaroa Community Response Planning	Supporting Akaroa community members to develop a community response plan for emergency scenarios in partnership with Civil Defence.	Ongoing	Good social and physical connections for our communities.
Fire Risk Advice	Advice sought from Fire and Emergency New Zealand (FENZ) regarding community concerns of fire risk in regard to a recent planting project in the Akaroa-Wairewa subdivision.	Completed	Proactive planning for climate change. Protect and enhance biodiversity on Banks Peninsula.
Little River Emergency Response Planning	A meeting was held to create a draft Community Response Plan for Little River on 17 October. A core group of residents will work with Civil Defence and Emergency Management (CDEM) staff to complete the plan and discuss developing a Community Hub.	Ongoing	Proactive planning for climate change.
Little River Defibrillator	The Little River Wairewa Community Trust have applied for funding for a defibrillator to be installed at the Council Service Centre after the need was identified in the Little River Big Ideas Community Plan.	November Board meeting	Good social and physical connections for our communities.
Little River Pedestrian Safety Signage	The need for road signs warning of pedestrians was identified as a need in the Little River Big Ideas Community Plan and a request has been sent through to Traffic Safety staff for action.	Ongoing	Good social and physical connections for our communities.
Little River Coronation Library	Staff met with the Little River Wairewa Community Trust to update them on progress. Leasing staff are currently working on the lease for the building. Updated flood modelling data received by the Little River Flooding Round Table Group will be used to verify floor levels to withstand a 50-year flooding event.	Ongoing	Good social and physical connections for our communities.
Know Your Place	The Know Your Place project will showcase the environment around Whakaraupō inspiring environmental change. Events will be held between 20 November and 1 December.	Ongoing	Proactive Planning for Climate Change. Good social and physical connections for our communities.
Little River Walkway from Barclays Rd to the Little River Inn	A meeting was held with all stakeholders (private landowners, Council staff, New Zealand Transport Authority (NZTA), Council staff, Rod Donald Trust, Little River Wairewa Community Trust, elected members, Herenga a Nuku Aotearoa, community members) to discuss creating a shared walkway between the Little River township and the Little River Inn. There was general support for the project. The Trusts and landowners will develop a design and timeline for the project, with support from Council and NZTA where needed.	Ongoing	Good social and physical connections for our communities.
Birdlings Flat Storage Sheds	Te Mata Hapuku committee members and Council staff are working through the process of approval for the use of the land beside the Birdlings Flat Community Centre for the sheds. A report will come to the Community Board for approval.	Ongoing	Good social and physical connections for our communities.
Little River Flooding Round Table Group	The updated flooding mapping has been completed and scenarios run for 5, 10 and 20 year rain events at Kinloch Bridge, confirming that this site is not a major contributing factor to flooding in the township. The model will now sit with ECAN and be used to explore other options for mitigation by the Round Table group. It will also be used to confirm floor levels for the lifting of Coronation Library. DHI are preparing a report that will be shared with the Board and a full report for the community will be developed to inform residents of possible mitigation options and likely costings. This will enable decisions to be made about exploring possible funding with Council and Environment Canterbury (ECAN) for these projects. This report will also be shared with the Board. Next steps will be to support the community with submissions for funding for infrastructure works and to explore smaller scale mitigation projects such as clearing waterways and riparian planting. There is funding for this work available from the Wairewa Little River River Ratings District, Council and ECAN community funding sources.	Ongoing	Good social and physical connections for our communities.
Te Rūnanga o Koukourarata	Supporting Koukourarata with their Market day which is being held on 7 December to ensure the event has adequate water and toilet facilities. This event will be held at the Marae and will involve bringing various local artists/crafts/growers together on Tūtehuarewa Marae.	7 December	Engaging well with papatipu rūnanga
Diamond Harbour Hall driveway resurfacing and drainage	Following the allocation of $25,000 from the Community Board this project is underway with an onsite meeting being organised between City Care, Council staff and a representative of the Diamond Harbour Hall Committee to confirm scope etc.	Ongoing	Good social and physical connections for our communities

3.2 Community Funding Summary

3.2.1 Discretionary Response Fund - As at 30 October 2024 the Discretionary Response Fund unallocated balance for 2024/25 is $33,952. The Discretionary Response Fund summary as at 30 October 2024 is attached. (Attachment A)

3.2.2 Better off Funding Diamond Harbour Community Hall Driveway and Drainage Project - At the 9 September 2024 meeting, the Board approved a Better off Funding grant of $25,000 to the Diamond Harbour Hall Driveway and associated drainage issues. The grant was made to the Diamond Harbour Community Association however the project funding will now be allocated to and delivered by the Council.

3.3 Participation in and Contribution to Decision Making

3.3.1 Report back on other Activities contributing to Community Board Plan

· Te Pātaka o Rākaihautū Banks Peninsula Community Board 2023-25 Community Board Plan was adopted by the Board at their meeting in 8 May 2023 and can be found online here.

· Progress on the Community Board Plan can be found online here.

· A Community Board Plan workshop was held on 7 October 2024 where the Board looked at what had been achieved and agreed to work on the following priorities for the rest of the Board term:

· Advocate to Council for progress towards the implementation of the DMP and continued monitoring.

· Investigate how the Board can Access the Tourism Infrastructure Fund, especially in respect to the implementation of the DMP.

· Look into what new environmentally friendly technology has been investigated as being potentially appropriate for remote Peninsula toilets that are on the public toilet renewals programme.

· Find out about current maintenance Levels of Service and renewal programme for Banks Peninsula marine structures, keeping in mind the increased frequency and intensity of storms we are experiencing.

· Find out about current programmes or plans for solar panels on Council buildings in Banks Peninsula.

· Look into progress made re assessing sites of ecological significance on Banks Peninsula with consideration to future monitoring and find out how to add sites to the list.

3.3.2 Council Engagement and Consultation.

· Have your say – at the time of writing the report the following consultations were open within Te Pātaka o Rākaihautū Banks Peninsula.

	Submission Closing	Link
Coastal Hazards Draft Adaptation Plan	17 November 2024	https://letstalk.ccc.govt.nz/SLR-lh
Proposal to return Reserve 4622 at Pūrau Bay to Te Hāpu o Ngāti Wheke	1 December 2024	https://letstalk.ccc.govt.nz/Puraureserve

· A full list of open consultations can be found on the Council's Lets Talk website at https://letstalk.ccc.govt.nz/.

3.3.3 Start Work Notices - Various Start Work Notices have been sent to the Board throughout the month. All Board area and city-wide start work notices can be found at: https://ccc.govt.nz/transport/works.

· Planned road works and closures - Planned road works and closures are indicated on the map at the Traffic Updates page at this link. Additionally, a Smartview of nearby road works and closures is available at the following link: https://smartview.ccc.govt.nz/travel/roads.

3.4 Governance Advice

3.4.1 Public Forum – The Board received the following Public and Open Forum presentations in October 2024:

· Akaroa Salmon – Dedicated Fishing and Aquaculture Wharf Facility.

· Akaroa Visitor Information Desk/Office Proposal.

· Urumau Reserve – Tracks Signage.

· 2025 Canterbury 175^th Celebration – Pilgrims Road, Lyttelton.

3.4.2 Board Information Sessions – the Board received the following briefings at in October2024:

· 2024/25 Cruise Ship Season Update.

· 2025/26 Annual Plan Programmes Update from:

· Three Waters Unit

· Parks Unit

· Transport Unit.

3.4.3 Workshops - The Board held the following workshops during October:

· The progress of the Community Board Plan and identified priorities for the rest of the Board term.

· 2025/26 Draft Annual Plan.

4. Advice Provided to the Community Board Ngā Kupu Tohutohu ka hoatu ki te Poari Hapori

4.1 Akaroa Wastewater/Stormwater Inspections – The Board received the following update on the progress of the Akaroa Wastewater/Stormwater inspections:

· Christchurch City Council is about to start contacting the owners of Akaroa properties that need to repair their wastewater or stormwater systems.

· Staff have been visiting every property in Akaroa to look for sources of stormwater entering the wastewater network.

· The inspection programme is more than halfway through and we’ve found a small number of properties with stormwater downpipes draining into the wastewater network

· The impact of this can be significant – for example, 15 properties with this problem can result in an extra 15,000 litres of water entering the wastewater network each hour during a moderate to heavy rainfall event.

· Reducing the amount of rainwater getting into the sewer network will improve network capacity, which means less overflows into private properties and the environment.

· We’re also seeing quite a few instances of gully traps at a lower level than the surrounding ground, which can allow rainwater to drain into the sewer network.

· In most cases raising a gully trap to comply with regulations is relatively easy, and it can make a difference in reducing the amount of stormwater entering the wastewater network.

· We’ll drop a letter in the mailbox of properties with an issue, outlining what it is and the deadline for getting it fixed.

· Property owners are responsible for ensuring their wastewater and stormwater systems comply with the New Zealand Building Code and Water Supply and Wastewater Bylaw 2022. Residents will want to consult a plumbing or drainage professional for advice on getting issues sorted.

· Council staff will continue checking properties across Akaroa and Duvauchelle until the end of the year.

4.2 Customer Services Request Reports - providing an overview of the number of Customer Service Requests that have been received during October 2024 are attached. (Attachments B)

Snap Send Solve is the smartphone app the Council offers to help make reporting issues easy, and it is still possible to report issues online, by calling Council on 03 941 8999 or visiting one of the Council’s Service Centres.

Attachments Ngā Tāpirihanga

No.	Title	Reference	Page
a ⇩	Banks Peninsula Discretionary Response Fund Summary - October 2024	24/1959576	82
b ⇩	Customer Services Request Report - 31 October 2024	24/1977162	83

Signatories Ngā Kaiwaitohu

Authors

Liz Beaven - Community Board Advisor

Steffi Brightwell - Community Development Advisor

Linda Burkes - Banks Peninsula Governance Advisor

Jane Harrison - Community Development Advisor

Dane Moir - Community Development Advisor

Heather Spreckley - Support Officer

Jo Wells - Community Development Advisor

Andrea Wild - Community Development Advisor

Approved By

Penelope Goldstone - Manager Community Governance, Banks Peninsula

Matthew McLintock - Manager Community Governance Team

John Filsell - Head of Community Support and Partnerships

Minutes Received	Date
Diamond Harbour Reserve Committee	30 September 2024
Okains Bay Reserve Committee	16 October 2024
Pigeon Bay Reserve Committee	11 October 2024
Lyttelton Reserves Committee	14 October 2024
Cass Bay Reserve Committee	17 October 2024
Duvauchelle Reserve Committee	21 October 2024

No.	Title	Reference	Page
a ⇩	Diamond Harbour Reserve Committee 30 September 2024 Unconfirmed Minutes	24/1773639	17
b ⇩	Okains Bay Reserve Committee 16 October 2024 Unconfirmed minutes	24/1869913	19
c ⇩	Pigeon Bay Reserve Committee 11 October 2024 Unconfirmed Minutes	24/1872022	22
d ⇩	Lyttelton Reserves Committee 14 October 2024 Unconfirmed Minutes	24/1903077	25
e ⇩	Cass Bay Reserve Committee 17 October 2024 - Unconfirmed Minutes	24/1919133	29
f ⇩	Duvauchelle Reserve Committee 21 October 2024 Unconfirmed Minutes	24/1933531	32

7. Reserve Committee Meeting Minutes
Reference Te Tohutoro:	24/1770498
Responsible Officer(s) Te Pou Matua:	Linda Burkes, Banks Peninsula Governance Advisor
Accountable ELT Member Pouwhakarae:	Andrew Rutledge, Acting General Manager Citizens and Community